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092794 PK MINCITY OF SHOREWOOD PARK COMMISSION MEETING TUESDAY, SEPTEMBER 27, 1994 CALL TO ORDER COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:00 P.M. MINUTES Vice Chair Mary Bensman called the meeting to order at 7:05 p.m. 2. ROLL CALL Present: Commissioners Bensman, Dzurak, Martin, and Colopoulos; Administrator Hurm; Council Liaison Benson; and Park Planner Chamberlain. Chair McCarty arrived at 7:30 p.m. Commissioner Wilson arrived at 7:55 p.m. Absent: Commissioner Fuller. REVIEW AGENDA There were no changes. 4. APPROVAL OF MINUTES The following change was made to the minutes for August 30, 1994: Page 4, Item #11 change "absents" to "absence ". With the change, Colopoulos moved, Martin seconded, to approve the minutes of Tuesday, August 30, 1994. Motion passed 3/0, with Dzurak abstaining. 5. REPORT ON TRAFFIC REGULATIONS ON STREETS ADJACENT TO CITY PARKS Hurm referred the Commission to the reports from the Chief of Police and the City Engineer. After the Commission reviewed the reports they determined that, due to future construction of a parking lot at Cathcart and the upcoming landscaping at Silverwood, construction of a fence at these parks would be premature. Therefore the Commission felt that this issue should be discussed after the work is completed. Further, they determined there should not be a crosswalk at Silverwood Park. Finally they recommended that a decision on closing the Badger Park exit to County Road 19 be delayed until a decision is made on the location of the Senior /Community Center. Hurm reported that Public Works could construct a gravel trail at Silverwood Park by Covington Road to run east. The cost of materials will be $500 and the labor and equipment is estimated at $1,500. The Commission felt that this temporary trail is a much needed safety measure. Bensman moved, Colopoulos seconded, to approve the following items for safety regulations in the Parks and on streets adjacent to the City Parks. • Notify the State of the need to extend the right turn lane on State Highway 7; • Place a centerline at the curve on the roadway in Freeman Park; • Place "playground" signs at all streets near Cathcart, Manor, and Silverwood Parks. Work with Chanhassen on Cathcart signs; • Place additional orange reflective strips on all signs that relate to the Parks; and • Construct a gravel trail at Silverwood Park by Covington Road to run east ending at Vine Ridge Road. SHOREWOOD PARK COMMISSION MINUTES TUESDAY, SEPTEMBER 27, 1994 Page 2 of 4 Motion passed unanimously. 6. REVIEW SOIL TEST FOR FREEMAN PARK TENNIS COURT Chamberlain told the Commission that the boring test results state that the tennis court can be constructed if subcutting and fill is done. He reported that the cost to do the recommended subcutting and filling would be $40,000. However, there is another option that would cost $5,000. This would involve excavating 11 inches of soil, placing geotextile fabric, adding 8 inches of compacted crushed rock and placing the standard 3 inches of asphalt. Wilson has used this process with good results. Colopoulos suggested finding a different location that would have a more suitable soil and one that would not be close to the abutting properties, such as the land just south of the playground by the softball area. Chamberlain stated that there is no ideal soil in Freeman Park. He added that the proposed location provides parking for the activity without taking needed spaces from the sporting events. Chamberlain stated that it would be favorable to clear the tennis court area one year before the scheduled completion so the ground would have a sufficient time to dry. McCarty felt that it is important not to destroy mature trees providing shade for this area in the process. Wilson moved, Bensman seconded, to approve the soil corrections for the tennis courts for the amount of $5,000 and schedule improvements as follows: Fall of 1995 conservatively clear the family area and construct the shelter building; 1996 complete the remaining family area and at that time clear the tennis court area; and • In 1997 complete the tennis courts. Motion passed 4/0, with Colopoulos abstaining. 7. PARK PLANNER'S REPORT ON OPTIONS FOR PLATFORM TENNIS Chamberlain reported that the cost for a single unit ranges from $35,000 to $50,000. The Commission agreed that the cost out weighs the interest that has been voiced by some of the residents. If interest still exists, it should be directed to the Shorewood Parks Foundation Board. Dzurak suggested sending informational letters to the residents who have expressed interest. This would give them the opportunity to explore their options. McCarty suggested that staff get cost information from the City of Deephaven and report back. 8. DISCUSSION ON POTENTIAL FUTURE DEVELOPMENT OF LAND EAST OF THE LITTLE LEAGUE FIELDS AT FREEMAN PARK Hurm referred the Commission to the City Planner's memorandum on the proposed Senior Housing Development on the Lan -De -Con properties. Hurm stated that he spoke with a representative of the Soccer Association who indicated they have money available to purchase additional land. Colopoulos mentioned that in the past the Little League has looked at purchasing the Wagner property for additional fields. The Commission concurred that there is interest in additional park land and further discussion would be necessary. SHOREWOOD PARK COMMISSION MINUTES TUESDAY, SEPTEMBER 27, 1994 Page 3 of 4 9. 1994 PROJECT REPORT Silverwood Park Hurm reported that at the September 12 Council meeting the Council suggested that staff request a third option from the nursery, because there would be no guarantee that all the plants installed by the City would survive. Wilson's Nursery has submitted another option that will include 342 plants, materials, and labor for $18,944.50. They will be planting a portion of the plants this fall with the remainder being planted in the spring. A one year warranty will apply to all the plant material. The difference between this amount and the $11,900 originally set aside in the Capital Improvement Program should easily be made up by the higher than estimated Park Development Fees for 1995. Hurm relayed that Council approved this option at the September 26 meeting. Hurm also reported that the railing and the installation of the slides should be completed this week. Freeman Park Hurm reported that the 15 mile per hour signs have been installed and the ballards and greenery will be completed this fall. CDBG Chamberlain reported that only one bid was received for the trail and rubber playground surfacing in Manor, Freeman and Cathcart Parks. The bid received was from Expert Asphalt in the amount of $16,260.15. This is over the estimate received from the Landscape Architect which was $11,200. Chamberlain added that the project could be reduced by $2,000 to $3,000 by eliminating the trail in Cathcart Park. Hurm reported the Council approved this project at the September 26 meeting. 10. PARKS FOUNDATION REPORT AND PLANS FOR SPRING FESTIVAL McCarty reported that the Foundation will be discussing the plans for the festival further at their next meeting scheduled for October 13. 11. REVIEW OF REGIONAL TRAIL OPERATIONAL PLAN Hurm referred the Commission to the letter from Suburban Hennepin Regional Park District. He stated that they will be prohibiting use of horses on the trail. However, Hurm is aware of action taken by the City Council several years ago allowing horse use on the trails. The Commission requested that the Hennepin Park District be contacted concerning this matter. Dzurak mentioned that the Commission should think about submitting the necessary permit to ensure winter use of the trail by snowmobiles. 12. MATTERS FROM THE FLOOR McCarty extended an invitation from West Metro Land Trust to attend the organizational land use meeting on Wednesday, October 13 at 7:00 p.m. 13. ESTABLISH MEETING DATES FOR THE REMAINDER OF THE YEAR Meeting dates for the remainder of the year will be: October 25; November 22; and December 13. SHOREWOOD PARK COMMISSION MINUTES TUESDAY, SEPTEMBER 27, 1994 Page 4 of 4 14. ADJOURNMENT Colopoulos moved, Martin seconded, to adjourn the meeting at 9:45 p.m. Motion passed unanimously. RESPECTFULLY SUBMITTED, Heidi May, Park Secretary