Loading...
072396 PK MINCITY OF SHOREWOOD COUNCIL CHAMBERS PARK COMMISSION MEETING 5755 COUNTRY CLUB ROAD TUESDAY, JULY 23, 1996 7:30 P.M. MINUTES 1. CALL TO ORDER Vice -Chair Colopoulos called the meeting to order at 7:31 p.m. 2. ROLL CALL Present: Vice -Chair Bill Colopoulos; Commissioners Puzak, Trettel, Wilson and Dallman; Council Liaison McCarty; Administrator Hurm; Engineering Director Larry Brown. Absent: Chair Martin; Commissioner Bensman. 3. REVIEW AGENDA There were no changes to the agenda. 4. APPROVAL OF MINUTES Puzak moved, Wilson seconded to approve the Minutes of the June 25, 1996 meeting as presented. Motion carried unanimously. 5. MATTERS FROM THE FLOOR There were no matters from the floor. 6. REVIEW PARK TOUR PROJECTS A prioritized list of projects for each park was handed out and briefly reviewed. A copy is attached and made a part of these Minutes. Administrator Hurm added that the Public Works department also suggested the construction of one or two picnic table pads, a permanent grill and stationary trash can for some of the parks. The Commissioners discussed the pros and cons to having concrete slabs in permanent spots. Some of the drawbacks are lack of flexibility on table location, the "unpark -like" quality of concrete, the accumulation of spills and dirt. The advantages such as insuring seating near play areas, ease of lawn maintenance, and the high level of use of existing tables led to a decision to approve the installation of pads near playground areas SHOREWOOD PARK COMMISSION MINUTES TUESDAY, JULY 23, 1996 PAGE 2 of 5 as a trial. Additional pads could be added later if this proves to be a positive system, but in very limited numbers for the reasons sighted above. Engineering Director Brown showed a map of the Badger Park area spotting locations of existing football field and lights with proposed locations for parking lots, skating areas and wellhouse. He explained that the football field will need to be relocated, requiring the repositioning of the light poles, which will cost $3,000 and the relocation of one quality tree. The Commission was asked for suggestions on rearranging athletic space to best fit with parking, warming house, tree lines, etc.. One option also considered is whether to shrink the size of the football field down from a regulation high school size to the junior high level currently needed by the Football Association. (It has been 20 yards longer than actually required.) Wilson stated that he did not think that there are plans to go to 100 yards, but he will contact representatives of the association to review the plan and discuss. Hurm pointed out that a 100 yard field has always been a tight fit. This work will not change the fact that an 80 yard field works well but a 100 yard field is a tight fit with just a few feet left beyond the endzones. Brown also explained that this would be a good time to consider putting electric wires underground rather that leave them suspended between the light poles. He said that this would cost another $4,000 to $4,500, but that there has been significant savings in the hockey board project which could supplement that expense. Hurm explained the plan to greatly reduce the size of the existing well building which could allow for a picnic area under a possible roof extension to that structure. This would be a constructive way to use that extra space. There may even be room for horseshoe and /or shuffleboard courts. Following discussion, Trettel moved that the Park Commission recommend to the City Council that the remaining money which was to be used for moving the hockey rink be redirected to pay for installing underground wiring for the football lights and to relocate the desirable tree to another area in Badger Park. Dallman seconded and the motion carried unanimously. Colopoulos asked about the timing of the ballfield construction at Cathcart Park and Hurm confirmed that it should be completed this fall. There will be more expense than originally expected because they are not able to reuse the old backstop. Hurm reported that Manor Park neighbor, Bob Boyer had called to pass on another residents suggestion to plant vines or other vegetation to cover the cement block wall on the south side of the building. The idea was discussed and found to be difficult because of the paved surface at the base of the wall. A suggestion to try decorative painting was also eliminated because of the rough surface. Hurm added that the picnic area would be a good place to add a grill and covered trash can. He also suggested a permanent bench be placed near the pond for skaters in the winter and pond viewing in the summer. A similar bench is recommended for Silverwood Park. Colopoulos asked about the future development plans for Freeman Park and if field #2 will be changed to work for baseball, rather that little league. Hurm stated that a request would need to SHOREWOOD PARK COMMISSION MINUTES TUESDAY, JULY 23, 1996 PAGE 3 of 5 come from officials of the baseball organization, rather than coaches. If a change is determined, it would need to be done at the leagues request. Colopoulos indicated that such a request will probably be made by the league in the future. It was determined that the rest of the projects recommended by the Park Commission as a result of the 1996 tours do fit into budget and can be implemented. 7. 1997 OPERATING BUDGET Administrator Hurm presented a first draft of the Operating Budget and asked for input on dollars and objectives. He explained the figures as shown on the current plan with regard to salaries, supplies, planning, contractual and publicity costs, rentals and improvements. He also reminded the commission members that dollars from the general fund for operating and maintenance that do not get used during 1996 will go back into the general fund unlike the Capital Improvement funds which do carry over from year to year. The other question to consider is whether to revise or add to the objectives for next year. Commissioner Puzak responded that it should be anticipated that the Snowmobile Task Force recommendations may effect the budget and objectives, even though Council has not directed action. Colopoulos suggested that the budget could be approved with a footnote that nothing has been built into the budget for any additional expensed that may result from Council directive. Colopoulos interjected a concern about the procedure for obtaining permission to use field space. Minnetonka Community Education and Services (MCES) acts as agent to coordinate use of park space for the City, yet they give the impression that it is up to an outside organization to determine use. This implies to the caller that fields are under the control of the private organizations rather than the City that manages the public land. Hurm responded that it is a matter of rephrasing more than restructuring the policy and that the system as a whole is still in a maturing process. After further discussion on this issue, there was concern that there should be an added objective about overseeing the implementation of the Snowmobile Task Force directives. Hurm then finished reviewing the list of objectives as presented. Ken Dallman moved that the Park Commission accept the proposed 1997 Budget with the understanding that this does not include anything that might be necessary for the implementation of the Snowmobile Task Force plan if adopted by the City Council. Trettel seconded and the motion carried unanimously. 8. COMMISSIONER REPORTS A. Park Foundation and Concessions - Dallman reported that there is no new information at this time. There was a brief meeting of the Park Foundation to vote on the approval of SHOREWOOD PARK COMMISSION MINUTES TUESDAY, JULY 23, 1996 PAGE 4 of 5 funds for the purchase of the Badger Play Equipment on July 9. The next regular meeting will be August 15. The Foundation may consider gaining Council approval to operate concessions for the 1997 season at Freeman for the purpose of trial before constructing a permanent concession building there. B. Goal Statement for Parks - There was continued discussion on wording and philosophy of the proposed goal statement as discussed at the June 25 meeting. It was amended to read as follows: The Shorewood Park Commission goal is to guide the development and maintenance of a diverse park and recreational trail system. The recreational system, consisting of parks and trails would serve as attractive destinations and meet the needs of the community and neighborhoods. Trettel moved to accept the statement with changes noted, as the goal of the Shorewood Park Commission. Wilson seconded. There was further discussion and the motion was withdrawn. After additional consideration it was decided to revisit this issue at the next meeting. 9. PRESENTATION OF SNOWMOBILE TASK FORCE REPORT A. Discussion on Implementation Process - Colopoulos referred to page 27 of the Snowmobile Task Force Report which recommends that "...perhaps the Park Commission be responsible and accountable for implementation and oversight of the program. ". He added that, until Council makes a determination a plan cannot be discussed in detail, but that the Commission should be prepared to get involved since it involves the area of the trail and parks. B. Suggestions for Implementation Group - Hurm stressed that the task force has laid a great foundation with many good steps and plans laid out. He also asked if it would be a good idea to include the Planning Commission by appointing a liaison and said that whoever is charged with the implementation will need to do a good job after all the efforts of the task force and office staff. It was determined that nothing specific can be decided until Council makes a directive. 10. BADGER PARK AND SENIOR/COMMUNITY CENTER UPDATE SHOREWOOD PARK COMMISSION MINUTES TUESDAY, JULY 23, 1996 PAGE 5 of 5 This material was covered in item #6. There are still no volunteers to help with installation so the Park Foundation will be approached at their August 15 meeting. The install date is set for Saturday, September 14. 11. REPORT ON PLAY STRUCTURE SIGNS The Park Secretary presented suggestions for wording of signs and pricing information from the two companies who provided the play equipment for the parks. The total cost to add signs on the five existing structures would be approximately $3,500. This price is within the budget. There was also a list provided of who would be recognized on each of the signs as volunteers and contributors. After discussion and questions, Puzak moved that the described signs be purchased from the two play structure companies as presented above. There was no second and the motion died. The Commission asked that other lower priced proposals to be presented at another time. 12. CRESCENT BEACH UNDERSTANDING / DOG ISSUE The written agreement of procedures for Crescent Beach maintenance was described along with the one area of inconsistency between Shorewood and Tonka Bay. It was explained that the enforcement of rules regarding dogs would be a problem since Tonka Bay City Code does not allow dogs on park property and Shorewood Code does allow leashed dogs. Additional comments and discussion followed. Wilson moved that the Park Commission recommend to the City Council that they amend the Ordinance to not allow dogs at Crescent Beach during swimming season. Trettel seconded and the motion passed 4/1. 13. TOURNAMENT POLICY, APPLICATION FORM, AND FEE SCHEDULE Puzak described the results of an informal survey of other metropolitan cities with regard to their tournament procedures, saying that there were several points in common. Colopoulos pointed out that sporting associations also charge fees to participants for large tournaments which generates income and perhaps the City should see some of that profit. Another comment is that the concept of moving toward user based fees for parks should also be considered. With the large amount of data to review, it was decided that Puzak and Park Secretary Bastyr will collate the information to present at the next meeting. 14. ESTABLISH NEXT MEETING DATE SHOREWOOD PARK COMMISSION MINUTES TUESDAY, JULY 23, 1996 PAGE 6 of 5 The next regular meeting of the Park Commission will be on Tuesday, August 27, 1996 at 7:30 p.m.. 15. ADJOURNMENT There being no further business, Trettel moved and Wilson seconded to adjourn the meeting. Motion passed unanimously and the meeting adjourned at 10:02 p.m.. RESPECTFULLY SUBMITTED, t= 1996 Park Projects Prioritized Freeman Park Funds Project Est.Cost Completion Available Date 1996 General Fund $13,000 for all parks 1995 Fund $24,600 1996E $12,500 1996A $ 2,850 Add lockable water and electrical $ 300.00 supply source to exterior of Irrigation Control Building. Add drain file on field #5 along 3rd $ 700.00 baseline. Pave or use chip asphalt on drive $ 1,200.00 area to cut down on dust. Purpose: Dust Control Recommendation: Liquid application gravel drive and 20 ft.drive, paths in both gravel lots. Extend line of posts (15) along $ 300.00 driveway to match E side of drive (N lot along ballfield fence). Add posts (7) around corner along $ 140.00 3rd baseline by bleecher of field #3. Add guards on two ends of drain $ 370.00 pipe that goes under the walking Wail. Extend lot N of field #3. $ 600.00 PARKING LOT MEASURE POST SIGNS Repair hole in backstop on field #1 Build shelter and install 2 water $ 4,420.00 fountains. ($13 / Ft) Add 1 or 2 grills, pads for tables, Grill $86.00 and permanent trash cans. Can $43.00 1996 Park Projects Prioritized Freeman Park (Continued) 1996B $12,500 partial 1996C $ 6,400 1996D $ 5,700 1997 CIP FUTURE $50,000 Topsoil and reseed on E side of play structure at south end of park. Seed along N end of volleyball court. Replace Arbor Day tree (North). Organize parking lots (with signs and ropes, etc.). Add "No Parking" sign at head of trail in parking lot near batting cage. Extend S Parking area (on grass) toward Hwy #7. Two tennis courts in NE area of ark. • *Proposed e 1996 Park Projects Prioritized Badger Park Funds Project Est.Cost Completion Available Date 1996 General Fund 1996 CIP 1997 CIP * $20,000 $ 3,000 • $ 7,000 * Proposed Repair two cracks in tennis courts $ 400 Add roof extension to new well building.. $ 100 / grill 1 or 2 grills, pads for tables, $ 60 / can permanent trash cans. Horseshoes and Shuffleboard Pave path from parking to play area for handicap access. Add permenant bench for free skate $ 200 -300 area. (Incorporate as seating for per 6 ft. bench play area if possible.) Create perimeter trail around park. • Funds Available 1996 Park Projects Prioritized Cathcart Park Project Est.Cost Completion Date 1996 General Fund 1996 CIP $20,774 1997 CIP * $ 3,000 $28,000 *Proposed Secure backstop and hoop on $ 75.00 N.end of court. Pole is peeling. Replace pole Seed between play area and rink. N/A Fill sinkhole near bottom of metal Materials on slide. (DONE) hand. Sand rough spots on play structure N/A slide. Repair tennis court fencing. Paint and secure backstop in court area. (DONE) Repair gate on S end of hockey N/A rink. Materials on hand. Provide temporary bench for free N/A skate area in wmter. Materials on hand. Pave parking lot. Complete ballfield. Install 2 benches along baselines. Pave trail between parking lot and p lay structure. Add 1 or 2 grills, pads for tables and permanent trash cans Warming house / picnic shelter s • 0 r 1996 Park Projects Prioritized Manor Park Funds Project Available Est.Cost Completion Date 1996 General Fund 1996A $ 2,850 1996 B $12,500 partial 1996 CIP or 1997 CIP 1997 CIP Install bench for skate area. 5200 to S300 play area. for 6 ft. bench Stripe parking lot. $ 200.00 Block old driveway with large rocks or balards. Tighten bolt on arched bridge. N/A Remove yellow slab form around pad for digger. Inspect timbers for splinters. (DONE) Add 1 or 2 grills and 1 permanent $100 for grill trash can for picnic area. $ 50 can Remove stump in NW corner of play area. Topsoil and seed W side of tennis court and W side of warming house. Dress &reseed newer grass areas. Add rink lights to W side of pond for skating. Overlay tennis court surface. $8,500.00 * Proposed • 1996 Park Projects Prioritized Silverwood Park Funds Project Est.Cost Completion Available Date 1996 General Fund $13,000 1996B $12,500 'Replace *Replace post to block Material on driveway entry. hand, work in progress. Add bench for skate /pond area. $200 to $300 for 6 ft.bench Mark trail to identify City property boundaries. SURVEY 0 • •