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082796 PK MINCITY OF SHOREWOOD COUNCIL CHAMBERS PARK COMMISSION MEETING 5755 COUNTRY CLUB ROAD TUESDAY, AUGUST 27, 1996 7:30 P.M. MINUTES 1. CALL TO ORDER Vice -Chair Colopoulos called the meeting to order at 7:34 p.m. 2. ROLL CALL Present: Vice -Chair Colopoulos; Commissioners Puzak, Dallman and Bensman; Administrator Hurm. Later Arrivals: Council Liaison McCarty; Commissioners Trettel and Wilson. Absent: Chair Martin REVIEW AGENDA Administrator Hurm requested an addition to the agenda after item #14 to discuss a Hennepin Parks memo regarding the Winter Use Permit for the LRT trail. Bensman moved, Puzak seconded to approve the Agenda as modified. Motion carried unanimously. 4. APPROVAL OF MINUTES Dallman moved, Colopoulos seconded to approve the Minutes of the July 23, 1996 meeting as presented. Motion carried 3/0 with Bensman abstaining. 5. MATTERS FROM THE FLOOR Hurm showed a commemorative plaque to be presented to former Park Commissioner Steven Dzurak at the next City Council meeting in recognition of this five years of service to the City of Shorewood. 6. UPDATE OF PARK PROJECTS Projects currently being done at the parks were listed as follows: Freeman - Signage to "Center Car Here" is being implemented for a portion of the parking lot to see if it is an effective system to solve parking problems. Water fountains will be done next spring and the shelter this fall Badger - To be covered under item #11. SHOREWOOD PARK COMMISSION MINUTES TUESDAY, AUGUST 27., 1996 PAGE 2 of 4 Cathcart - The parking lot is scheduled for asphalt by mid- September and the ballfield is also to be completed this fall. A temporary bench will be added near the free skating area for winter. Manor - One or two grills and a permanent trash can will be installed near the picnic area. Commissioner Bensman asked about the idea of planting vines on a trellis to cover the concrete wall. The pros and cons were discussed. 7. 1997 OPERATING BUDGET UPDATE AND CIP Administrator Hurm explained that one additional objective was incorporated to the Operating Budget for the implementation of Snowmobile Task Force recommendation. Staff's estimate as to the cost of $1900 has been added according to the Park Commission's directive. He then went over the newly revised CIP. A copy is attached to and is made a part of these minutes. The projected expenditures for 1997, totaling $98,000 were individually explained. There was discussion about possible expansion of the south parking lot at Freeman and potential issues with nearby residents. There was consensus that providing the needed parking space would be the right thing to do. The Funding Source Summary of projections into 2001 of moneys available for park projects was also presented and is attached to these minutes. It was pointed out that the undesignated fund balance decreases yearly estimating $48,002 in 1997 down to $14,243 in 2001. This presents a need to work on the issues of sports association donations and the Park Foundation efforts in fund raising as these will be the main source of revenue for future improvements. There was additional discussion about the concept of park development toward income generating activities vs. providing for general public use. Dan Puzak moved to include the Park Project Schedule and Park Funding Source Summary as part of the CIP for the next five years until amended in one year. Bensman seconded and the motion carried unanimously. 8. TRAIL SURVEY RESULTS It was agreed that the survey results would be difficult to discuss in their present format and will need further evaluation. The subject was tabled. 9. COMMISSIONER REPORTS A. Park Foundation - Dallman reported that the Foundation met on August 15. The Tonka United Soccer Association had indicated that they will need to cut their enrollment by about 1/3 due to lack of playing space. Representatives from the Minnehaha Watershed District were there to explain reasons for requiring modifications to the ballfield proposal at Minnewashta Elementary School. The two organizers of the Bennett Family Park SHOREWOOD PARK COMMISSION MINUTES TUESDAY, AUGUST 27., 1996 PAGE 3 of 4 concession program described the details of that operation and offered assistance to the Foundation members in planning for a concession building at Freeman. Some of the ideas were then discussed by the Park Commission. Hurm pointed out that one way to support the CIP in the future may be through concessions sales. There was a consensus that it should be pursued, and it would work best through the Park Foundation. B. Goal Statement for Parks Revisited- Chair Colopoulos thanked Ken Dallman for this written suggestion for a goal statement. Specific wording was discussed and adjusted, considering the reminder of Council Liaison McCarty that it is to be a philosophy, not a directive. The goal statement being considered is as follows: The Park Commission goal is to guide the development, implementation, and maintenance of Shorewood's recreational system. The recreational system, consisting of parks and a multipurpose trail network, shall provide the community and neighborhoods with safe, attractive, and diverse recreational facilities, and a designated trail system for safe and controlled mobility throughout the community by all acceptable means of recreational transportation. In discussion, the portion shown in italics was removed from the statement and, Puzak moved to accept the statement with changes noted, as the goal of the Shorewood Park Commission. Wilson seconded. After further discussion, the motion carried unanimously. 10. SNOWMOBILE TASK FORCE -REPORT ON COUNCIL WORK SESSION Council Liaison McCarty explained that the City Council did not arrive at a decision in their August 26 Work Session and another session will be scheduled. Hurm added that he plans to present an implementation plan and to address all seven issues. 11. BADGER PARK AND SENIOR/COMMUNITY CENTER UPDATE Hurm reported that the construction is close to being on schedule with an estimated completion date around the first of the year. The power lines for the football field lights have been buried and the soil that came out of the building site looks good for fill on the fields. The type of fill from the ponding area is still unknown. 12. REPORT ON PLAY STRUCTURE SIGNS A proposal for wooden signs from Tonka Signcrafters was presented and discussed. Points were made in favor of wood as opposed to the material previously considered. The total cost of the five signs with the city logo would be approximately $2,250. The placement of the logo to the upper left corner and wording changes were agreed upon. SHOREWOOD PARK COMMISSION MINUTES TUESDAY, AUGUST 27., 1996 PAGE 4 of 4 Bensman moved that the Commission recommend the Tonka Signcrafters proposal with modifications. Trettel seconded and the motion carried unanimously. Hurm reminded those present that there is still a need for about 10 volunteers to help install the Badger equipment on September 14. Dallman will announce it at the next Legion meeting. 13. CRESCENT BEACH / COUNCIL ACTION The Council decided to "let sleeping dogs lie" since there is no record of complaints about dogs at the beach. An ordinance will not be passed to prohibit dogs. There was a three minute recess. 14. TOURNAMENT POLICY Puzak presented a chart showing the policies of various cities and a draft of a suggested tournament application form. It was suggested that a 60 day prior application deadline be added and that some additional details could be incorporated into a cover letter rather than fitting all of the information on the form. Other changes were made in the wording and a revised draft will be presented at the next meeting. HENNEPIN PARKS WINTER USE PERMIT A copy of the Southwest Regional LRT Trail Winter Use Permit was distributed and discussed. Hurm suggested that the Commission may want to review and recommend to Council that the application be filled out for multi -use, noting that Council action is required for final approval. Following discussion and questions, Dallman moved that the Park Commission recommend to the City Council that the application be submitted to Hennepin Parks for multi -use during the winter months. Wilson seconded and the motion carried unanimously. 15. ESTABLISH NEXT MEETING DATE The next regular meeting of the Park Commission will be on Tuesday, September 24, 1996 at 7:30 p.m.. 16. ADJOURNMENT There being no further business, Bensman moved and Colopoulos seconded to adjourn the meeting. Motion passed unanimously and the meeting adjourned at 9:48 p.m.. SHOREWOOD PARK COMMISSION MINUTES TUESDAY, AUGUST 27., 1996 PAGE 5 of 4 RESPECTFULLY SUBMITTED,