092496 PK MINCITY OF SHOREWOOD
PARK COMMISSION MEETING
TUESDAY, SEPTEMBER 24, 1996
MINUTES
CALL TO ORDER
Chair Martin called the meeting to order at 7:32 p.m.
2. ROLL CALL
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:30 P.M.
Present: Chair Martin, Vice -Chair Colopoulos; Commissioners Puzak, Dallman and
Bensman; Council Liaison McCarty; Administrator Hurm.
Also Present: Christine Lizee
Later Arrival: Commissioner Wilson.
Absent: Commissioner Trettel.
REVIEW AGENDA
Administrator Hurm requested that item #10, "Revised Tournament Policy" be deleted from the
agenda to allow for time for discussion and input at the October Park Foundation meeting. There
was a consensus to table this subject until the next Commission meeting.
4. APPROVAL OF MINUTES
Bensman moved, Puzak seconded to approve the Minutes of the August 27, 1996 meeting
as presented. Motion carried 4/0 with Martin abstaining.
5. MATTERS FROM THE FLOOR
There were no matters from the floor.
6. COMMISSIONER REPORTS
A. Trail Survey Results - A summary of the trail survey results was presented and
reviewed by Administrator Hurm. He highlighted several figures and possible
interpretations of their meaning. It was noted that overall, about 2/3 of
respondents supported off street trails.
Copies of two recent petitions in support of an off street hiking and biking trail along
Smithtown Road were also distributed. They had been presented to the City Council at their
September 23 meeting by Shorewood residents and were signed by 120 Shorewood adults and 65
children. Vice -Chair Colopoulos said that this certainly adds support for trails and that one factor
could be the possibility of reduced school bus service to Minnewashta Elementary and the
SHOREWOOD PARK COMMISSION MINUTES
TUESDAY, SEPTEMBER 24, 1996
PAGE 2 of 3
concern for safety. He added that it seems that people do not really understand the trail plan and
that the Park Commission needs to communicate more about trails. Hurm clarified that the
survey and this discussion is really about off street trails only and not the designated on street
routes.
B. Trail Capital Improvement Program Scheduling - Vine Hill Road Request -
Commissioner Puzak asked if the issues of right of way need to be addressed first,
and if the Park Commission should delay any action. Hurm stated that the City
Council will not take action until these issues are settled, but that the Park
Commission can make its recommendations in the mean time. It was agreed that
the position of the Commission should be made known. The point was also made
that the Council directive was to survey the community and then respond with a
plan. Now with the added input from the petitions, it seems that there is
reasonable support to proceed with a recommendation.
Bensman moved that the Park Commission recommend to City Council that the trail
capital improvement program proceed according to the priority outlined in the original
trail plan - page 11 (plus the addition of the Vine Hill request which adds whatever needs
to be done on Covington Road to complete the segment), and that the improvements be
included in the CIP for 1997 to be implemented as soon as right of way questions can be
answered. Colopoulos seconded.
There was discussion about the inclusion of the Vine Hill Road segment and complications
it may add. Colopoulos stated that it is still important to proceed, especially with the concern
about school transportation. Puzak pointed out that the value of a trail along Smithtown was
there even before the busing /safety issue entered into the picture. All agreed that the trial plan
makes sense for the community.
There being no further discussion, a vote was taken and the motion passed unanimously.
C. Snowmobile Task Force - Council liaison McCarty reported that the City Council
accepted the report of the Snowmobile Task Force recommendations and that a
Work Session is scheduled for Monday, September 30 to discuss the ordinance.
7. PROJECT UPDATES
A. Projects - Hurm distributed a report which identifies remaining projects to be done
and the scheduling for completion. He also noted that the play equipment at
Badger has been installed thanks to several volunteers from the community. It still
needs to be framed in and finished off.
B. Play Structure Signs - Five wooden signs for the remaining play structures are on
order and will be stored over the winter for a spring installation.
SHOREWOOD PARK COMMISSION MINUTES
TUESDAY, SEPTEMBER 24, 1996
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8. DISCUSSION OF FREEMAN CONCESSION TRAILER FOR 1997
Hurm stated that the real question to answer is whether a permanent structure is still wanted for
Freeman or not. He added that some people are convinced that it will be profitable and others
who are not sure would like to see a trial run for one season with a trailor. The track record of
the existing concession stand at the south end of Freeman is not an indicator since it is centered
around and operated by one sports organization. There was discussion about staffing options and
costs plus hours of operation that would be the most cost effective.
One idea also considered is to bring in a vendor and charge a percentage of their sales and get a
feel for the response from park users and sports organizations. It was agreed that there is a need
and a market for food sales of some type at Freeman, but that it would be best to start out with a
temporary service.
Commissioner Wilson suggested that a subcommittee be formed to do research on vendors and
concessionaires. Puzak added that a request for proposal is the way to approach it and added that
he is willing to be involved. Bensman will join Wilson and Puzak to explore options and report
back to the Park Commission.
9. GOAL STATEMENT FOR PARKS - FINAL CLARIFICATION
The goal statement for the comprehensive plan as approved at the August 27 meeting is as
follows:
The Park Commission goal is to guide the development, implementation, and maintenance
of Shorewood's recreational system. The recreational system, consisting of parks and a
multipurpose trail network, shall provide the community and neighborhoods with safe,
attractive, and diverse recreational facilities, and a designated trail system.
The statement was brought up for review because of a question as to the need to include the last
five words (shown above in italics). The commissioners agreed that it sounded more correct to
end after the word "facilities ".
Bensman moved to strike the last five words of the approved Park Commission Goal
Statement because of redundancy. Colopoulos seconded and the motion carried
unanimously.
10. REVISED TOURNAMENT POLICY
Tabled until the next meeting of the Park Commission.
11. ESTABLISH NEXT MEETING DATE
The next regular meeting of the Park Commission will be on Tuesday, October 22, 1996 at 7:30
p.m..
SHOREWOOD PARK COMMISSION MINUTES
TUESDAY, SEPTEMBER 24, 1996
PAGE 4 of 3
12. ADJOURNMENT
There being no further business, Colopoulos moved and Bensman seconded to adjourn the
meeting. Motion passed unanimously and the meeting adjourned at 8:40 p.m..
RESPECTFULLY SUBMITTED,
d" Z/, i5ali
Connie D. Bastyr,
Park Secretary