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112696 PK MINCITY OF SHOREWOOD PARK COMMISSION MEETING COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD TUESDAY, NOVEMBER 26, 1996 7:30 P.M. MINUTES 1. CALL TO ORDER Chair Martin called the meeting to order at 7:30 P.M. 2. ROLL CALL Present: Chair Martin, Vice -Chair Colopoulos; Commissioners Wilson, Trettel, and Puzak; Administrator Hurm; Council Liaison McCarty. Absent: Commissioners Bensman and Dallman. 3. REVIEW AGENDA There were no corrections or additions to the agenda. 4. APPROVAL OF MINUTES Puzak moved, Wilson seconded to approve the Minutes of the October 22, 1996 meeting, subject to a spelling correction in the 5th paragraph of page 2 ( "trial" changed to "trail "). Motion carried 3/0 with Martin and Colopoulos abstaining. MATTERS FROM THE FLOOR There were no matters from the floor. 6. CONSIDERATION OF HAVING A PUBLIC FACILITY RENAMED REUTIMAN Resident Robert Reutiman of 5915 Galpin Lake Road was in attendance having an interest in the subject of commemorating his ancestors who settled in Shorewood in 1915 by renaming a city street. Also in attendance was his daughter, Mary Reutiman- Lopez. Mr. Reutiman explained that his family owned acreage which now supports the new Senior Center. Ms. Reutiman -Lopez stated that the whole area around Eureka Road used to owned by the Reutiman's; and they were among the first people to homestead property in this area. SHOREWOOD PARK COMMISSION MINUTES TUESDAY, NOVEMBER 26, 1996 PAGE 2 of 4 Administrator Hurm reviewed the previous two Council meetings dealing with Mr. Reutiman's request. Residents around Eureka Way and the proposed Smithtown Way were not too interested in a street name change. Several options suggested by the City Council included renaming a park or portion of a park; or failing that option, go back to city staff for possibly naming a future street in that area. Therefore, this request was referred to the Park Commission for their consideration. Council liaison McCarty also stated that the residents were opposed to the costs incurred by a street name change, i.e. costs to change check addresses, title changes to their property, etc. Commissioner Wilson suggested naming the road which runs through Freeman Park (from Highway 7 to Eureka Road). This area is close to the Reutiman homestead, and there are no residences. Vice -Chair Colopoulos reminded the Reutimans that the Park Commission's role is only a `recommendation body' to the City Council. Mr. Reutiman and his daughter stated is it a good idea to name the gravel road in Freeman Park after the Reutiman family. Mr. Reutiman prefers Reutiman Lane. Commissioner Puzak was concerned that if this road is to be named, would that give the city ran obligation to sewer /water /curb and gutter improvements? Administrator Hurm said it would not, but would research it further. Wilson moved that the Park Commission propose to the City Council to consider naming the main road through Freeman Park which runs from Highway 7 to Eureka Road " Reutiman Lane ". Colopoulos seconded. Motion carried unanimously. Administrator Hurm stated that after researching Commissioner Puzak's concern, this recommendation would be taken to the City Council. 7. SNOWMOBILE ISSUE UPDATE Administrator Hurm referred to the three -page checklist (attached to and made a part of these minutes). Hurm noted that the current problem has been that the season does not start until December 1, 1996, and that the police officers are busy - 39 tickets were issued for snowmobile violations last weekend. Hurm stated that efforts to inform snowmobilers included a letter sent to snowmobile owners within the 55331 zip code, and the City Newsletter was mailed to residents today outlining snowmobile regulations within city limits. Administrator Hurm also noted that Freeman Park will not be groomed, however it is marked for cross - country ski trails. Shorewood Public Works crew plowed the trail down to gravel, noting that the season begins 12/1/96. Hurm also reported that the SLMPSD now owns a snowmobile. Commissioner Colopoulos stated that the first cross - country skier through new snow blazes a trail, so there is not much to grooming a trail. SHOREWOOD PARK COMMISSION TUESDAY, NOVEMBER 26, 1996 PAGE 3 of 4 Administrator Hurm noted that an ongoing problem is evaluation of the Shorewood program. He stated his concern for accurate ways to collect data: early enforcement of our regulations vs. later in the snowmobiling season; weather conditions; based on number of complaints - is this fair for data collection? Vice -Chair Colopoulos replied that enforcement will be easier this year with the police department's snowmobile, and it will definitely have an impact on snowmobiler's behavior. Hurm said that the new City Council will have an opportunity to review these issues, and to outline evaluation procedures. Chair Martin stated that at this point, the Park Commission will have to wait for direction from the City Council. Vice -Chair Colopoulos voiced a concern that the Planning Commission was involved in the snowmobile issues, and the Park Commission has not been as heavily involved as he had anticipated. He would like to have the responsibilities of both commissions clearly defined regarding snowmobiles. Commissioner Puzak would like to encourage the "neutral" residents to provide a voice on this snowmobile task force; to provide a "buffer" between the two opposing viewpoints. He also was fearful that Shorewood has approved rules /regulations which no other neighboring city uses and is not common knowledge among snowmobilers traveling through our city. Administrator Hurm clarified this year our trail system is NOT in the Grant -In -Aid system. 8. PROJECT UPDATES Administrator Hurm said that the Friends of the Senior Center is considering not opening its doors until May 1997. This will not affect the football field grading. We hope to receive donated labor and money from the Football Association and other associations to prepare the fields. Commissioner Wilson inquired about the trees in left field at the Cathcart Park ballfield: will they have to go? Administrator Hurm reminded the commission that Cathcart Park is within the city limits of Chanhassen, and that we can look into pruning or cutting some down if they're too close to the kid's fields. Such work should be the responsibilitiy of Chanhassen. It may not be necessary because the field is intended for very small children. 9. ESTABLISH NEXT MEETING DATE The next regular meeting of the Park Commission will be on Tuesday, January 28, 1997 at 7:30 P.M. SHOREWOOD PARK COMMISSION TUESDAY, NOVEMBER 26, 1996 PAGE 4 of 4 10. ADJOURNMENT There being no further business, Colopoulos moved and Trettel seconded to adjourn the meeting. Motion passed unanimously and the meeting was adjourned at 8:32 P.M. RESPECTFULLY SUBMITTED, Checklist • • • Program Recommendations General Comments Safet Groom Freeman Park for X.C. 1.1 Skiin Freeman Park will b marked but not g roomed for skiin 1.2 Adding a side -trail There will not be a side trail this year Snowmobiles must slow to 10 MPH within 30 ft. of 1.3 Pedestrian traffic This has been placed into the ordinance 1.4 Police patrol of trail and park See November 21 memo to Police Chief Additional warning signs for 1.5 the LRT Signage has been added to the LRT Investigate the Incident 1.6 Reportin procedures Hennepin County employees said this was ineffective Allow snowmobiles the ability to stop before entering Public Works will try and build up the snow to build a 1.7 Timber Lane platform Funnel snowmobiles to one lane from the LRT to the lake Public Works will install signage and barriers to funnel 1.8 at Timber Lane snowmobiles into one lane. Enforcement ,Commit Police Officer and one back up to the snowmobile 2.1 season See attached memo to Police Chief Outfit our Police Officer with clothes, radar, and noise 2.2 decibel meter See attached memo to Police Chief 2.3 Additional training for Police See attached memo to Police Chief 2.4 "Zero Tolerance" See attached memo to Police Chief Involving Public Works in 2.5 'trespass calls See attached memo to Police Chief Officer Keller will be responsible for coordinating patrol 2.6 Coordinate patrol agencies activities of all agencies Education Plan An individual coordinating the The City Administrator and the Police Department will be 3.1 education program responsible for education Informational letter sent to all They have been sent out to all 55331 registered 3.2 � re istered snowmobile owners snowmobiles Section in the Winter 3.3 Newsletter An insert has been added Information put into the This has been relayed onto the Southwest Trails 3.4 Southwest Trails Assoc. Maps Association Ordinance printed in local 3.5 newspaper Press releases will be sent out to local ne wspapers 3.6 Put in flyers by SWTA Rules have been added to their maps No, but our Police officers will have a informational letter 3.7 Placed in weather proof boxes with them Review ordinance with officer Our Police Department will be in direct contact with City 3.8 annuall Staff After the Police Department is trained a class will be 3.9 Safety Trainin at Ci Hall offered at City Hall 3.10 Have the DNR train our officer They will be receiving training on December 3 Page 1 Checklist ` 3.1 1 Train SLMPSD to teach classes Dates and times are bein set Nvna.ica alc N JliatCU at %alty 111111tS Right -of -way education will be the responsibility of the 3.12 Ri -of -way education Public Works Director toward the lake Residents rights regarding Si na a explaining mixed -use "Share the Trail' signs has been added to the trail trespassing and other 3.13 snowmobile related issues . This is explained in the newsletter in areas that become problems SLMPSD will be trained in Staff will meet with the Police Department to explain past 3.14 trespassing laws problem spots 4.8 Si Program Not appropriate (SLMPSD) Accountability for the sign The Police Department, Snow Patrol, and Public Works will 4.1 prog all work to ether to monitor the pro ram It has been changed from 11:00 P.M. to 10:00 P.M. Speed Limit signs along the snowmobiles - 4.2 LRT Signs have been added to the trail explaining Seed Limits Has been added to the ordinance Warning signs at both City Designate the season Dec. 1- 4.3 antrnnccc c+:, -.-_ . • Page 2 Nvna.ica alc N JliatCU at %alty 111111tS There will be signage directing snowmobiles towards 4.4 Timber Lane Si na a toward the lake 4.5 Si na a explaining mixed -use "Share the Trail' signs has been added to the trail Signage has been added along the LRT, and will be placed 4.6 No riding in Public Wetlands in areas that become problems 4.7 No riding in City Parks Si na a has been added to all of the City Parks Different color speed limit 4.8 signs in the street Not appropriate (SLMPSD) Ordinance Change the hours for It has been changed from 11:00 P.M. to 10:00 P.M. 5.1 snowmobiles - 'Sunday -Thursda 5.2 150 ft. buffer on lakes Has been added to the ordinance Designate the season Dec. 1- 5.3 March 31 Has been added to the ordinance Snowmobiles use the street 5.4 ! side of the plow ride Has been added to the ordinance Snowmobiles should ride in the 5.5 direction of traffic . Has been added to the ordinance Provide standard definition of 5.6 street and LRT right-of-way Has been added to the ordinance Timber Lane as legal access Timber Lane has not been put into the ordinance as a legal 5.7 point access point Prohibit riding the shoulder of 5.8 i the LRT Has been added to the ordinance Snowmobiles must stop before 5.9 enterin the LRT Has been added to the ordinance Consider separate ordinance 5.10 for other winter uses This has not been added for this year Who has the right -of -way on the LRT, streets, i.e. who 5.11 should yield Has been added to the ordinance Identify where snowmobiles 5.12 are allowed Has been added to the ordinance Prohibit snowmobiles from 5.13 parks Has been added to the ordinance • Page 2 Checklist • • • Page 3 New ordinance for pedestrian , 5.14 safety This has not been added for this year Follow and Further Stud A letter has been drafted and is being sent to the DNR on 6.1 this issue Ask Hennepin County to raise 6.2 fines A letter has been drafted and is being sent Who is responsible for ! The Police Chief will be working with Carver County, and 6.3 Cathcart Park snowmobilin is s illegal in both Shorewood and Chanhassen Police and City staff will work together to reduce the 6.4 Monitor trespass violations number of incidents and track such incidents. Monitor the lake access points to see which points are the 6.5 optimal entrances This will be passed alon to the Planning Commission additional access points to the west of Shorewood for the 6.6 lake Will send out letter to the DNR Planning Commission should study access issues for boats 6.7 'and snowmobile Refer to the Planning Commission 6. Review Timber Lane - 'Will be reviewed 6.9 Better si na a for Ci Parks Completed Evergreen buffers along the i 6.10 LRT This will not be done this year Officer Keller and the Water Patrol will work together to 6.11 Noise meter for the City i monitor the noise levels Maintenance of snow at LRT 6.12 intersections Public Works is aware of this issue Review the grooming of the 6.13 LRT This will be done throughout the year Accountability and Oversight jhe Council might wish to appoint a small committee to Oversight of the work with the Staff in overseeing implementations of the 7.1 recommendations recommendations, or do so itself Monthly reports of tickets given, and all other violations I Staff will work with the SLMPSD to summarize the data 7.2 reported which is collected Page 3