012897 PK MIN
CITY OF SHOREWOOD COUNCIL CHAMBERS
PARK COMMISSION MEETING 5755 COUNTRY CLUB ROAD
TUESDAY, JANUARY 28, 1997 7:30 P.M.
MINUTES
1. CALL TO ORDER
Acting Chair Colopoulos called the meeting to order at 7:30 P.M.
2. ROLL CALL
Present: Acting Chair Colopoulos; Commissioners Bensman, Trettel, Puzak,
Dallman, and Arnst; Administrator Hurm.
Late Arrivals: Council Liaison McCarty (7:40 P.M.); Commissioner Wilson (8:05 P.M.)
Acting Chair Colopoulos introduced and welcomed new Commissioner Pat Arnst.
3. REVIEW AGENDA
Acting Chair Colopoulos moved Item #12 Matters from the Floor to be addressed after Item #6
Approval of Minutes in order to hear comments/concerns from the public early in the meeting.
4. RECOMMEND TO CITY COUNCIL: PARK COMMISSION CHAIR AND
VICE CHAIR FOR 1997
Trettel moved, Dallman seconded to recommended to City Council the appointment of
Commissioner Colopoulos as Chair of the Park Commission. Motion carried unanimously.
Trettel moved, Colopoulos seconded to recommend to City Council the appointment of
Commissioner Puzak as Vice Chair of the Park Commission.
Motion carried unanimously.
5. ESTABLISH CITY COUNCIL LIAISON SCHEDULE
Acting Chair Colopoulos stated that he would take the February Council Liaison position, and
outlined the following schedule:
March - Trettel August - Wilson
April - Puzak Sept. - Colopoulos
May - Dallman Oct. - Trettel
June - Bensman Nov. - Puzak
July - Arnst Dec. - Dallman
SHOREWOOD PARK COMMISSION MINUTES
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6. APPROVAL OF MINUTES
Trettel moved, Puzak seconded to approve the Minutes of the November 26, 1996 meeting
as presented. Motion carried 3/0 with Dallman, Bensman, and Arnst abstaining.
Item #12 was taken at this point in the agenda.
7. PARK FOUNDATION MEETING REPORT
Commissioner Dallman reported on the Park Foundation Meeting held on January 16, 1997. Of
major importance was the discussion of another Shorewood Park Festival. Due to lack of a
volunteer to coordinate the Festival, this discussion was tabled indefinitely.
Commissioner Dallman stated that another Park Foundation meeting was scheduled for March 12,
1997 to continue discussion of a concession building at Freeman Park.
Discussion of a Tournament Policy was tabled, due to the absence of a representative of the Adult
Softball organization.
8. REVIEW 1997 COUNCIL PRIORITIES
Acting Chair Colopoulos highlighted several Council priority items pertaining to the Park
Review Trail Plan
Commission. One First Priority item, , will require some foresight as to how
to organize and conduct the review. Park Commission meetings bi-monthly may be
recommended during the review process in order to conduct study sessions involving citizens and
city staff.
Administrator Hurm stated that the Trail Plan was adopted almost five (5) years ago, and a review
of the plan should be done. Regarding Smithtown Trail, we have petitions for and against this
project. We have slightly less than $100,000 in the Trail Fund as of year-end 1996. Hurm
reported that the City Council has scheduled several work sessions to review the Capital
Improvement Program (CIP). The Park Commission may want to look at the off-street trails
identified on this plan, and to set priorities, and then start working with the people along the trails
and in the neighborhoods to develop some options.
Councilmember O’Neill suggested addressing the neighbors, asking them what their concerns are,
and how they would solve those concerns or problems. Council would like to see the Trail Plan
addressed in this format.
Colopoulos suggested that the Commissioners review the Trail Plan.
Commissioner Puzak voiced a concern that the Park Commission needs a common goal with the
City Council: Where are we going? Will these trails lead to something? Administrator Hurm
reiterated the fact that no goal statement for the Park Commission was included in the
Comprehensive Plan; and that a goal statement has now been developed by the Commission.
SHOREWOOD PARK COMMISSION MINUTES
TUESDAY, JANUARY 28, 1997
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An issue in the second priority list of the City Council is consideration of options for purchasing
green space. Administrator Hurm stated that one option is to have a referendum to determine if
tax payers would like to levy tax dollars to purchase green space. Councilmember O’Neill said
another option would be to consider allowing neighborhood associations to purchase green space
privately and to check into low-interest loans to assist them. Commissioner Bensman was
concerned that we don’t loose site of the maintenance costs and a constant pressure for additional
space from sports organizations when we consider funding to purchase additional green space.
Another item in a second priority list of the Council is to decide on involvement in the Watershed
District’s requirement for a Wet Pond at Minnewashta School.
An item in the City Council’s third Priority list is to re-evaluate snowmobile issues and to
determine the future of the implementation plan.
9. Freeman Park Concession Trailer for 1997
Todd Strot, representing Adult Softball, requested information from Coke and Pepsi regarding
concession trailers for use at Freeman Park this summer. Coke was not interested; however,
Pepsi was very receptive to his request. Mr. Strot reserved a trailer from May through July 1997,
with options to continue throughout the summer months. Costs for the trailer would be
$275.00/week. This option would allow the City to gather data in which to guide the
development of a permanent concession structure. Mr. Strot would present the Park Foundation
with 100% of the profits. His motivation in giving all the profits to the Foundation are the
maintenance/improvements of the fields, and construction of benches and/or bleachers for the ball
fields. Mr. Strot has had experience with volunteers, and would rather use high school/college-
aged people to staff the concession trailer, possibly to be hired through Minnetonka Community
Education Services. He also has business contacts for purchasing food items at a low cost.
Commissioner Puzak said a decision has to be made regarding control of the concession building -
whether it be owned by the public sector or privately owned and operated. This will determine
how the structure itself is built; how it is managed; and the type of work staff employed.
Administrator Hurm said that data will be gathered this summer with the concession trailer. A
main question is, do you want to utilize soccer and/or softball volunteers?
Commissioner Dallman moved to approve of Todd Strot proceeding
After further discussion,
to make arrangements for the Pepsi trailer: The Commission will proceed with the Request
For Proposal process and committing to having a trailer at Freeman Park for the 1997 ball
season. Commissioner Trettel seconded the motion. Motion carried 6/0, with Puzak
abstaining.
Administrator Hurm stated that the details will be worked out over the next two months between
Commissioner Dallman, Jim Hurm, Todd Strot, and Minnetonka Community Education Services
and the Shorewood Park Foundation.
Missy Carbonneau, Tonka United Soccer Association (TUSA), noted that the attitude has
changed within the soccer organizations and the general public as well that we need to take care
of what we’ have, not just acquire more land.
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Commissioner Dallman noted that the Park Foundation members were very impressed with
Missy’s enthusiasm, and they are excited to continue discussion on the concession building. The
Park Foundation meeting on March 12, 1997 will be discussed at the Park Commission’s March
meeting.
10. PARK CAPITAL IMPROVEMENT PROGRAM
a. Review 1996 Park Improvements
Administrator Hurm outlined the specific improvements for each park:
Freeman
?
Add lockable water and electrical supply source to exterior of Irrigation Control
Building-to be completed in 1997
?
Add drain tile on Field #5 along 3rd baseline-to be completed in 1997
?
Extend line of posts along driveway to match east side of drive-completed Fall 1996
?
Add posts (7) around corner along 3rd baseline by bleacher of field #3-completed Fall
1996
?
Add aprons on two ends of drain pipe that goes under trail-completed 1996
?
Extend lot north of field #3 to allow four (4) rows of parking and center posts-needs
more gravel 1997
?
Picnic Shelter (family areas, grills, and fountains)-on agenda for Spring 1997
?
Signage (“Center Vehicle Here”)-completed 1996 on large parking lot
?
Soil Borings for Tennis Courts-to be completed Spring 1997
Badger
?
Repair two cracks in tennis courts-to be completed Spring 1997
?
Add permanent bench in free skating area-completed 1996
?
Well building/picnic shelter-scheduled to be built 1997
?
Horseshoe pit, shuffleboard-CIP money set aside for this in 1997
?
Sod for football field-to be completed Spring 1997
Cathcart
?
Backstop and hoop on north basketball court-completed 1996
?
Sand rough spots on play structure slide-completed 1996
?
Repair tennis court fencing/Paint and secure backstop-completed 1996
?
Repair gate on south end of hockey rink-completed 1996
?
Provide temporary bench for free skate area-completed 1996
?
Removal of couple trees in left field?-to be reviewed in 1997
Manor
?
Install bench for skate area-completed 1996
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?
Stripe parking lot-completed 1996
?
Supplies are in for adding grills and permanent trash cans-to be completed Spring
1997
?
Overlay tennis courts and light on west side-to be completed 1997. Do you want to
send out a letter regarding the light? Commissioner Bensman offered to make phone
calls notifying neighbors that City Council will be discussing the proposed light at
Manor Park.
Silverwood
?
Nothing scheduled for Silverwood during 1997
?
Commissioner Trettel stated that the Silverwood Park sign is not there (stolen?).
Trettel will talk to Administrator Hurm about the sign later.
1997 CIP Schedule for Parks and Trails
Hurm reviewed the projected CIP schedule for 1997.
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11. DISCUSSION OF EVALUATION OF SNOWMOBILE PROGRAM
Acting Chair Colopoulos volunteered the Park Commission to work with South Lake Minnetonka
Public Safety Department and the City of Shorewood to monitor the effects of the Snowmobile
Task Force recommendations.
Ginny Kolstad, co-chair of the 1996 Snowmobile Task Force, stated that someone needs to be
responsible for evaluation of the implementation of the snowmobile policies. Evaluation needs a
bigger body to provide oversight. The data to be utilized in the evaluation includes: violations
issued; police logs; ARS (911 calls); trail walks (observations); number of hours Officer Keller on
trails; weather report comparisons; number of tickets issued at beginning of season vs. end of
season: etc.
Administrator Hurm noted that the data collected this year would have to be compared very
carefully with data from last year because of all the different variables: No police officer last year;
more complaints last year because complaints were actively sought out ; weather differences; etc.
What data should be used to evaluate this program?
Colopoulos stated that we will try, based on the data, to determine whether these policies have or
have not worked. We will need to determine how safe is the trail based on our enforcement
efforts.
Acting Chair Colopoulos moved, Dallman seconded, to table review of the police report
segment of this discussion until the Commission’s next meeting. Motion carried
unanimously.
12. MATTERS FROM THE FLOOR
This item was moved to be addressed following item #6. There were no matters from the floor,
as the citizens present were waiting for specific agenda items.
13. ESTABLISH NEXT MEETING DATE
The next regular meeting of the Park Commission will be on Tuesday, February 25, 1997 at 7:30
p.m.
ADDITION OF ITEM: ARBOR DAY ACTIVITY
Commissioner Bensman moved, Puzak seconded, to invite the Reutiman family to preside
over the Arbor Day celebration at Freeman Park. Motion carried unanimously.
14. ADJOURN
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Arnst moved and Puzak seconded to adjourn the meeting.
There being no further business,
Motion passed unanimously and the meeting was adjourned at 9:31 p.m.
RESPECTFULLY SUBMITTED,