051397 PK MINCITY OF SHOREWOOD
PARK COMMISSION MEETING
TUESDAY, MAY 13, 1997
MINUTES
1. CALL TO ORDER
Chair Colopoulos called the meeting to order at 8:00 P.M.
2. ROLL CALL
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
8:00 P.M.
Present: Chair Colopoulos; Commissioners Puzak, Bensman, Dallman, Arnst, Wilson;
Council Liaison McCarty; Administrator Hurm; City Engineer Brown; and Charlie
Davis from the Public Works Department.
Absent: None.
3. REVIEW AGENDA
Chair Colopoulos added "Discussion of Park Tour #2" as agenda item #7.a.
4. APPROVAL OF MINUTES
Commissioner Puzak moved, Wilson seconded, to approve the minutes as submitted.
Motion carried unanimously.
5. MATTERS FROM THE FLOOR
There were no matters from the floor.
6. PRELIMINARY APPROVAL OF FREEMAN PARK PICNIC SHELTER AND
TENNIS COURT
Administrator Hurm noted that a public hearing is scheduled for the Planning Commission
meeting on Tuesday, May 20, 1997. A Conditional Use Permit is required because an accessory
building is proposed in the park. He requested that a Park Commissioner be present during this
public hearing. Chair Colopoulos volunteered to attend the public hearing.
Commissioner Puzak requested that a sign be placed at the proposed picnic shelter location
notifying patrons of the park that a public hearing is scheduled. Administrator Hurm said that this
SHOREWOOD PARK COMMISSION MINUTES
TUESDAY, MAY 13, 1997
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information was in the May newsletter and approximately 150 residents were notified of the
public hearing with a map highlighting its proposed location.
Commissioner Puzak moved, Dallman seconded, to recommend to Council to proceed with
the Public Hearing and the plans to build a picnic shelter (approximately 26' x 38') and
that the location be marked with a sign prior to the public hearing.
Commissioner Dallman inquired when the sign would be placed at the park. City Engineer Brown
suggested that an existing sign could be modified, stenciling a notification on it, and placing it in
the park. Approximate manpower and time would be 6 -8 hours for one Public Works' employee.
Commissioner Wilson suggested a sign also be placed at the proposed tennis court location
because of the large impact on that space. Commissioner Bensman questioned if the sports
organizations were notified of the public hearing. City staff will rectify this concern.
Commissioner Puzak withdrew his motion.
Councilmember McCarty noted that Council receives a form for every public hearing, with
options for additional communication with residents. Council did not request signage for this
public hearing.
Dallman moved, Arnst seconded, that the Park Commission recommend to the City
Council to approve the Freeman Park Picnic Shelter in the dimensions and location
suggested by the City Engineer. Motion carried unanimously.
City Engineer Brown showed the Commission members a catalog of picnic shelters available, and
noted that the recommended shelter was chosen based on several factors: 1) structure is vandal -
resistant; 2) beams not accessible to children crawling on it; 3) price is mid- range; 4) attractive
arched beams; 5) steel poles; and 6) roof shingle design will withhold winter weather conditions.
He also reported that $25,000 has been budgeted for this project.
Commissioner Arnst inquired about existing roof designs on buildings at the park, stating that she
would like the picnic shelter roof to be consistent with other roofs within the park. Council -
member McCarty requested that the roof color remain consistent, not necessarily the roof
material. City Engineer Brown said that if wooden shakes (roofing material) were recommended
instead of asphalt shingles, an additional 20% cost would be realized.
City Engineer Brown stated that the proposed vendor has an established, nationwide business so
in the event a second picnic shelter is proposed, the same design would be available.
Commissioner Dallman moved, Bensman seconded, to recommend to City Council to
approve the construction of the tennis courts, side -by -side on a single pad, and to insure
that the playing field funs north -south (not east -west as shown on the public hearing map)
and placed in a location between the softball field parking lot and the eastern edge of the
park; and within the stipulations of the park budget for the tennis court construction.
SHOREWOOD PARK COMMISSION MINUTES
TUESDAY, MAY 13, 1997
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Commissioner Puzak commented that this motion does not concur with the current drawing of the
tennis court location at Freeman Park. If the tennis courts are to be built as stipulated in the
motion, the location of the tennis courts would be turned 90 degrees and moved north of the
drawing's current location. He questioned if this action would eliminate future amenities from
being built near that location. Engineer Brown responded by referencing the Freeman Park
Master Plan, and the proposed amenity affected would be the open, outside hockey rink. The
current trend for hockey rinks is indoor arenas, and that option would not be affected.
Administrator Hurm was concerned that the recommended location for the tennis court may
eliminate any kind of hockey rink to the north. Chair Colopoulos requested an architectural
drawing be available to the Park Commission for evaluation prior to a recommendation of a tennis
court location.
Commissioner Arnst proposed that since the tennis courts were not subject to the public hearing,
to table this discussion until a scaled drawing is provided at the next meeting showing the impact
upon the master plan and proposed hockey arena. Commissioner Puzak requested that scaled
separate pieces of cardboard of the tennis court and hockey arena be provided to reposition
during the next meeting.
Administrator Hurm urged the Park Commissioners to leave the tennis court issue on the public
hearing agenda because the approximate location is on the map, and to take comments from the
public.
Commissioner Dallman withdrew his motion.
Commissioner Puzak moved, Arnst seconded, to table the tennis court discussion until the
May 28, 1997 meeting when a scaled drawing will be provided. Motion carried
unanimously.
7. DISCUSSION OF PARK TOUR #1
Notes from Park Tour #1 are attached to, and made a part of, these minutes.
Regarding Cathcart Park, it was noted that players should be kept off the playing area for at
least two weeks. Signage was requested to "Stay Off Grass ", and a letter to the sports
organizations be sent regarding suspension of sports activities. Commissioner Wilson stated that
the grass will not be "tough turf' until the end of the summer. Chair Colopoulos was under the
assumption that activities scheduled at Cathcart have already been rescheduled to other fields.
The Park Commissioners agreed that Public Works place a sign "Field Closed Until Further
Notice" and to remove the sign at their discretion.
Chair Colopoulos requested that Landscape Structures be contacted regarding the chipping of
paint on the playground equipment, and to inquire if it is covered under warranty.
SHOREWOOD PARK COMMISSION MINUTES
TUESDAY, MAY 13, 1997
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Commissioners Wilson and Bensman discussed the possibility of placing "Center Car Here" signs
at Freeman Park where cars are parallel parking. Additional car space would be available if they
parked perpendicular or at a 45 degree angle to the swamp side of the road. Administrator Hurm
said that if the games were scheduled five additional minutes apart, parking availability would be
better.
Charlie Davis, Public Works employee, noted that there are 26 soccer nets on the three designated
soccer fields. Commissioner Arnst commented that she would not recommend losing green space
to accommodate additional parking space because soccer was overutilizing the soccer fields.
Commissioner Wilson stated that the soccer organization was managing for as many children as
possible. He suggested inviting Missy Carbonneau, Tonka United Soccer, to attend the next Park
Commission meeting. City Engineer Brown stated that numerous phone calls to the soccer
organization have been made delineating which fields are designated for soccer. Commissioner
Wilson suggested building a storage bin for the soccer nets if space was a problem.
Chair Colopoulos stated that guidelines need to be established with the soccer association; as well
as their current usage of the fields.
Charlie Davis said that the soccer fields were seeded approximately eight years ago. Discussion
followed regarding responsibility of the City or Tonka United Soccer for reseeding and
maintenance of the soccer fields if overutilization of the soccer area continues.
7.a. PARK TOUR #2
Park Tour #2 will commence on Wednesday, May 28, 1997 at 6:00 P.M. at Cathcart Park to re-
evaluate the condition of the grass seed. Park Commissioners will continue to Manor Park, then
to
Silverwood, and finish at Badger Park. The regular Park Commission meeting is scheduled at
8:00 P.M.
8. NEW BUSINESS
Councilmember McCarty reported that the City Council will schedule a work session to discuss
the snowmobile issues.
Councilmember McCarty also reported that the City Council approved purchase of a Sand Pro for
dragging the fields.
9. ADJOURNMENT
Commissioner Dallman moved, Bensman seconded, to adjourn the meeting at 9:25 P.M.
Motion carried unanimously.
SHOREWOOD PARK COMMISSION MINUTES
TUESDAY, MAY 13, 1997
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RESPECTFULLY SUBMITTED,