012898 PK MINCITY OF SHOREWOOD
PARK COMMISSION MEETING
WEDNESDAY, JANUARY 28, 1998
MINUTES
I. CONVENE PARK COMMISSION MEETING
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:30 P.M.
Vice Chair Dallman called the meeting to order at 7:31 p.m.
A. ROLL CALL
Present: Chair Puzak (arrived at 7:40 p.m.); Commissioners Colopoulos, Bensman,
Dallman, Arnst, Themig and Cochran; Administrator Jim Hurm; Park Planner
Mark Koegler
B. REVIEW AGENDA
Vice Chair Dallman read the Agenda for January 28, 1998.
Dallman approved, Themig seconded. Motion passed 7/0.
2. APPROVAL OF MINUTES
Park Commission Minutes of January 13, 1998
Dallman moved, Bensman seconded, to approve the minutes as amended on Page 3, Item 9,
Paragraph 1 change to read, "The consensus of the Commission was to continue taking
turns as Park Liaison to the Council and to inform who will be attending that meeting in
their packet ". Page 4, Item B, Paragraph 3, change to read, "Chair Colopoulos requested
the issue of a possible skate park be brought back for consideration on a new future agenda
and to invite Matt Pike back ". Motion passed 7/0.
3. PREPARATION FOR THE PARK/TRAIL FORUM OF FEBRUARY 19, 1998
A. NEED FOR AND MEANS OF CONDUCTING A SURVEY
Administrator Hurm reviewed the park/trail surveys that were included in the packet.
Koegler explained that the advantage of a survey is that it is one more tool to use. It will be a
third party, scientific survey. It was determined the questions or areas of inquiry should be as
follows:
PARK COMMISSION MINUTES
JANUARY 28, 1998 - PAGE 2
• Type of trails - integrated vrs. segregated segments
• Trail design
• Physical characteristics
• Environmental impact
• Off street /on street
• What are destinations of pedestrians, activity, age
• How would you use a trail
• Demographics
• Value, quality of life questions
• What do residents use parks for
• User fees (should parks be funded by property tax, user fees,
organizations)
• Safety
• Property value questions
• Benefit to residents
• Green space activities
Koegler explained that the company he is recommending to conduct the survey will put together
the questions.
Commissioner Puzak stated the goal of the survey is to ask the community questions that help
City officials determine the ability of a trail system and attributes of the trail system. Additionally,
the survey would ask questions of residents about other recreational facilities that are underneath
the scope of park/recreation department.
Koegler recommended hiring Decision Resources to conduct the telephone survey. The cost is
estimated to be around $6,000.
Colopoulos moved, Arnst seconded, to direct staff to prepare to consider including an
agreement with Decision Resources for professional marketing services to provide a
telephone survey on trails within the City. Motion passed 7/0.
B. PUBLICITY FOR FORUM
The consensus was to send out postcards to all Shorewood residents announcing the open forum
to be held on February 19 at the Southshore Center. Commissioners were encouraged to urge
residents to attend.
C. DISCUSSION OF FORUM FORMAT
Koegler explained the handout regarding the purpose and process of the forum. This handout is
attached to and made a part of these minutes. The four exercises that will be done at the forum
are:
PARK COMMISSION MINUTES
JANUARY 28, 1998 - PAGE 3
1. Opening exercise - initial reaction to what people think about
Shorewood
2. Definition exercise -define the existing characteristics that make
Shorewood what it is today
3. Visioning exercise -focus on identifying elements of the
community's vision for the future.
4. Characteristics exercise -will focus on evaluating the
characteristics that were identified in exercise 3.
4. REVIEW OF MEETING DATES
Administrator Hurm reviewed a timeline of upcoming meetings. There were no revisions.
PARK COMMISSION MINUTES
JANUARY 28, 1998 - PAGE 4
5. ADJOURNMENT
Colopoulos moved, Cochran seconded, to adjourn the meeting at 10:22 p.m. Motion
passed 7/0.
RESPECTFULLY SUBMITTED
Twila Grout
Parks Secretary
Community Visioning /Input Meeting -February 19, 1998
Purposes of the Community Input Meeting:
1. Provide a forum to gain an understanding of the community's future vision
and specifically, how parks and trails fit into or relate to that vision.
2. Gain an understanding of park and trail issues that are important to the
community.
3. Gain an understanding of the facilities that people want to see included in
the completion of the Shorewood park system.
4. Help in assembling a list of individuals who could potentially serve on the
Citizen Review Group.
The purpose of the Community Input Meeting is not to:
• Solve the trail controversy n Shorewood. .That task is the responsibility of the
Park Commission and City Council with the advice and assistance of the Citizen
Review Group.
0
•
Discussion Guide Community Visioning/Input Meeting
February 19,1998 Park & Trail Planning, City of Shorewood
"What Do We Want Our Community to
Be and What is the Role of Parks & Trails ?"
1. Opening Exercise — This exercise will be structured as a "warm up" to get an initial
reaction to what people like about Shorewood and perhaps, more importantly, it will
allow them to get to know each other.
2. Dermition Exercise This exercise will define the existing characteristics that make
Shorewood what it is today. The format of this exercise will involve some individual
thinking and random group reporting.
3. Visioning Exercise — This exercise will focus on identifying elements of the community's
vision for the future. It will include both small group discussions and large group reporting.
• The results of this session will yield a random listing of vision elements that are associated
with all aspects of the community. The responses will be separated into two categories: 1)
park and trail elements and 2) other elements. Only the items identified as part of the park
and trail set will be further discussed
4. Characteristics Exercise — This portion of the program will focus on evaluating the
characteristics that were identified in exercise 3. The evaluation will include a group and if
necessary, an individual ranking of their importance.
During the meeting, participants will have an opportunity to note comments that are park specific
on sheets that are posted along with the master plan for each park site.
Hoisington Koegler Group Inc.
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