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092501 PK MIN CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD PARK COMMISSION MEETING COUNCIL CHAMBERS TUESDAY, SEPTEMBER 25, 2001 7:30 P.M. MINUTES 1. CONVENE PARK COMMISSION MEETING Chair Arnst called the unofficial meeting to order at 7:40 P.M. A. Roll Call Present: Chair Arnst; Commissioners Young and Dallman; City Engineer Brown; and Council Liaison Turgeon Absents: Commissioners Bix, Puzak, Meyer, and Callies B. Review Agenda 2. APPROVAL OF MINUTES A Park Commission Meeting Minutes of September 11, 2001 Minutes could not be approved without a quorum of the Commission present. 3. MATTERS FROM THE FLOOR 4. REPORTS A. Report on City Council Meeting of September 24, 2001 Council Member Turgeon and Engineer Brown reported that due to the excessive number of vandalism incidents reported at Eddy Station, the Council would like the Park Commission to investigate ways to stop them and take action. If it requires the installation of surveillance equipment, added security, a tip line or reward, the Council is adament the City find a way to stop these incidents, including the turf damage and the irrigation tear up as of late. Brown will be putting together a cost estimate of the damage incurred by Eddy station thus far, and reported that the South Lakes Police Department has apprehended two individuals who will soon be booked for two of the incidents at our parks. Young questioned whether lighting is sufficient at Eddy Station. Brown replied that more lighting may upset the neighboring residents, and also pointed out that some of the vandalism is occurring during the daytime hours. Turgeon reminded the Commission that TUSA has not been properly disposing of their paint cans and that vandals have been digging them out of the trash to tarnish the building. With this in mind, Turgeon questioned whether the City should require TUSA to pay for some of the clean up costs incurred by the paint they’ve left behind, even after being repeatedly told not to do so. Brown pointed out that there are currently several issues the City has with TUSA, and that this will be added to the list in written correspondence. Young strongly suggested a formal letter be sent informing them of the various infringements they’ve made. Young went on to ask if these issues occur with other sports organizations. Brown maintained that while the individual issues may differ, there are occassional and ongoing problems with other organizations as well. Chair Arnst stated that the Eddy Station vandalism issue will be added to the next agenda for further PARK COMMISSION MINUTES TUESDAY, SEPTEMBER 25, 2001 Page 2 of 3 brainstorming and discussion of possible solutions. The other area related to Parks discussed at the Council meeting of September 24th was the interest of Lake Linden Drive residents to build a trail and realign the intersection. Turgeon reported that the Council encourages the Commission to act quickly on this strong show of support. At least three of the four neighbors along Lake Linden Drive support a trail there, in fact, one resident even voiced support for an easement on his property. Chair Arnst stated that she would put the Lake Linden Trail project on the next agenda, and in the mean time, asked Brown to contact the four neighbors to schedule a trail walk one Saturday morning this fall to move the process along. Arnst asked this meeting be scheduled ASAP, at the convenience of the neighbors, and communicated to Council and Commission for those interested in attending. She then inquired whether there was money left in the trail funds. Brown indicated that there was a little left, and that he would have the total amount to report at the next meeting. Brown also reported that he is waiting to receive the comment cards picked up by residents at the meeting last week. Turgeon suggested sending out additional postcards to those who were in attendance thanking them for their feedback and to those who were not asking them for any additional comments before moving forward with any proposals for Lake Linden Drive. Dallman then suggested just using the newsletter to communicate to people the status, and offer them a final opportunity to voice their opinions via a comment card there. B. Report on Park Foundation Meeting of September 20, 2001 Dallman noted that during this meeting the group discussed the success of Apple Days. Although a poor weather day, they were able to sell 10 bricks. He mentioned that they will be putting together a brochure and poster to give to potential businesses to display, and to approach potential businesses with to encourage their participation in the buy a brick program. Dallman believed that the order forms will be included in the November newsletter and be put on the website soon. Turgeon asked Brown to follow-up with the website design for the order form. She indicated that she had recommended to Administrator Dawson early on to make these order forms available on the website and had not yet seen them. She questioned why the delay. Dallman maintained that they are ready to start visiting businesses to promote the program. C. Report on Sign for South Shore Community Park Dallman reported that The Tonka Bay Sign Crafters owner, who recently suffered a stroke, plans to provide the City with a final proposal and asked for more time while he recovers. Dallman said it will be spring before the sign is installed. Brown stated that he would start the permit process for the last design through the Planning Commission. D. Report on Neighborhood Meeting at the Seasons Chair Arnst reported that Young hosted the neighborhood meeting last week with 17 residents in attendance. The feedback she received from the residents seemed generally positive and favorable. The residents expectations and fears had not been realized, in fact, many liked the traffic flow which seemingly directs people away from The Seasons. Residents also reported they were surprised by the number of parents which stay to supervise their children. Chair Arnst noted one lingering concern, that still a small number of kids from neighboring communities are cutting through the Seasons and she suggested a small blurb be submitted to neighboring newsletters asking for their cooperation in not doing so. PARK COMMISSION MINUTES TUESDAY, SEPTEMBER 25, 2001 Page 3 of 3 E. Report on Planning Commission Meeting with Lake Linden Drive neighbors Discussed earlier in detail. F. Report on progress for Informal gathering of South Lakes Park Commissions Chair Arnst indicated that she had not found time to schedule the event and plans to ask Commissioner Meyer to assist her in planning the gathering. 5. MASTER PLAN REVIEW - STEP 1 Discussion postponed until the upcoming Park Commission meeting with a quorum present. 6. OCTOBER LIAISON FOR CITY COUNCIL MEETINGS Dallman volunteered to act as liaison for the next October City Council meeting. Brown suggested having Twila, from staff, make phone calls to Commission members one to two days prior to a meeting to remind them of the meeting and ask if they will be present. Turgeon voiced her reluctance to have staff waste their time calling members to do this. She believed Commissioners should be responsible enough to call their Chair themselves to let them know if they will be absent. Chair Arnst said that she will send an e-mail to Commissioners reminding them to this effect and not shoulder Twila with this additional babysitting chore. 7. NEW BUSINESS 8. ADJOURNMENT The meeting was mutually agreed upon to adjourn at 8:22 P.M. RESPECTFULLY SUBMITTED, Kristi B. Anderson RECORDING SECRETARY