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022701 PK JT MIN CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD SPECIAL MEETING - JOINT COUNCIL CHAMBERS MEETING OF THE PARK COMMISSION 7:30 P.M. AND CITY COUNCIL TUESDAY, FEBRUARY 27, 2001 MINUTES 1. CONVENE SPECIAL MEETING Chair Arnst called the special joint meeting of the Park Commission and City Council to order at 7:40 P.M. A. Roll Call Park Commission Present: Chair Arnst; Commissioners Dallman, Young, Meyer, Bix and Puzak City Council Present: Mayor Love; Councilmembers Lizee, Zerby and Turgeon Staff Also Present: City Administrator Craig Dawson and City Engineer Brown B. Review Agenda While no action was taken, everyone approved the agenda as presented. 2. REVIEW AND DISCUSS PARK COMMISSION GOALS FOR 2001 Chair Arnst reported that the Master Plan would be to the Park Commission what the Comprehensive Plan is to the City Council. With this in mind, she ran down the outline of the Master Plan updating process as outlined in the Work Session earlier this evening. Prior to reviewing the outline, Engineer Brown pointed out that the 1996 Goal Statement identified five classifications of Parks as follows: Neighborhood Parks - like Badger and Silverwood among others ? Community Play fields - like those belonging to the school districts ? Community Parks - such as Freeman ? Conservancy Lands - wetlands system ? Special Use areas like Crescent Beach and Christmas Lake Access ? Brown maintained that, until recently, the emphasis of the Park Commission has been to move from one CIP (Capital Improvement Project) to another, however they intend to spend much of 2001 reevaluating the park system Master Plan as a whole. Chair Arnst proposed that the Commission spend much of 2001 reviewing the outdated Master Plan and bringing it up to speed with the Comprehensive plan and continue this course on the same 3-5 year cycle. The outline, as determined earlier this evening, is as follows: I. Review Master Plan 1. Review Each Park/Trail System SPECIAL MEETING - JOINT MEETING OF THE PARK COMMISSION AND CITY COUNCIL TUESDAY, FEBRUARY 27, 2001 Page 2 of 4 A) Visit the Parks each spring inviting neighbors and Council to join in B) Indicate Changes and Update Maps C) Verify the Classification D) Evaluate what else is needed 2. Public Input Phase - gather info. A) Define the Target Audience 3. Establish the Priority List 4. Implementation and Budgeting TIMELINE: based on the Comprehensive Plan, the Master Plan would be updated every 5 years and glanced at annually. Chair Arnst asked for Council feedback at this time. Turgeon replied that the Park Commission as a whole would be asked for input on the Gideon Glen property sometime in July. Mayor Love commented that the open space consultant, Dan Dickel, is currently putting together a plan for wetland restoration. At that point in time, the Commission may be asked for limited access, along with input from other committees including the LCEC, Planning Commission and a Gideon Glen advisory committee. Although Park Tours will not begin until May, Chair Arnst invited the Council to join the Commission on the tours. Zerby pointed out the importance of visiting the special use areas at Crescent and Christmas Lake as it pertains to potential amenities at some time. 3DISCUSSION REGARDING CRITERIA FOR CAPITAL IMPROVEMENT PROJECTS . Chair Arnst relayed the Commissions desire to base future CIP requests upon the Master Plans. Once again, the question will be posed whether a CIP request fits or is consistent with the Master Plan before moving forward on additional Capital Improvement Projects. 4. DISCUSSION REGARDING ORIENTATION OF NEW COMMISSIONERS AND THE ROLE OF THE COMMISSIONS AND COUNCIL AS THEY WORK TOGETHER Chair Arnst shared with the Council a three-step process of orientation for incoming Commissioners as presented by Puzak earlier this evening. 1) Introduce new Commissioners in May during the park tours 2) Have incoming Commissioners attend a meeting first as a visitor 3) Give them an opportunity to review the Master Plan after the Park Tour Chair Arnst added the need to define terms like Council Liaison and CIP to incoming Commissioners and supply them with past minutes pertaining to issues on the table. Finally, she relayed the Commission’s desire to brief them on the other Council and Commissions and assign a neutral staff facilitator to consistently execute this training. She continued that it might even be useful to have a group orientation day or afternoon in which to introduce new members to all of these areas. Administrator Dawson took this opportunity to share with the Commission a potential orientation to be SPECIAL MEETING - JOINT MEETING OF THE PARK COMMISSION AND CITY COUNCIL TUESDAY, FEBRUARY 27, 2001 Page 3 of 4 scheduled in April between Council, Commissions, and staff to explain what each other’s roles and responsibilities are. Since we all function as a group, Dawson continued, and we all support the community and each other, it might be useful to see what is needed for good communication. Mayor Love agreed, stressing the importance of building a culture of interaction between the different Commissions, Council and staff. 5. GRAND OPENINGS FOR 2001 A) Skate Park - June Chair Arnst indicated that the Skate Park Grand Opening would occur as soon as the installation of equipment was complete in late May or June. She went on to mention that although the park has no name as of yet, they feel youth involvement is very important in the process. B) Eddy Station Chair Arnst suggested holding the Grand Opening at Eddy Station during a peak time in spring when many users would be at the park already. C) Others? Chair Arnst asked about other potential events for 2001 including Gideon Glen. Mayor Love was not clear on a presentation date but he indicated the intersection was scheduled for 2002. With this in mind, he pointed out the potential for working with the City of Tonka Bay and the shopping center on additional greenspace plans or perhaps connect Gideon Glen to the LRT system somehow. Chair Arnst asked the Council for additional comment. Lizee asked if there would be an opportunity to brainstorm with the public by inviting them in, once again, to help update the Master Plan. While Puzak noted he appreciated the input received from hosting brainstorming events, he added that more was gained during the neighborhood walks themselves. He questioned whether they were at a point where hosting an event was possible. Mayor Love went on to encourage the Commission to continue to identify the stakeholders in our community - that the regional resources of our parks create a vision. By tying together these visionary concepts with our neighborhood communities, like we did with the Skate Park, we can actually expand the scope of our park system with other Southlake community’s. 6. OTHER Mayor Love pointed out that the Park Commission priorities used to include trails. With an excellent history of locating and building them, the Park Commission has missed out on an opportunity of touting their success. Brown suggested using these successes as an opportunity for public education in the hopes that people of other neighborhoods might decide they’d like this implemented in their neighborhoods as well. Dallman agreed that the City and Commission are a resource available to the public and should be able to make trails happen most anywhere. All agreed trails need to be added to the plans. Turgeon asked if the park Master Plans will be redone. Brown replied that they will be totally updated and redone including narrative. SPECIAL MEETING - JOINT MEETING OF THE PARK COMMISSION AND CITY COUNCIL TUESDAY, FEBRUARY 27, 2001 Page 4 of 4 Mayor Love complimented the Commission on their thorough planning and timely meeting. Young complimented Chair Arnst on her managing of the meeting and utilizing their time efficiently. 7. ADJOURNMENT The special joint meeting of the Park Commission and City Council ended at 8:25 P.M. RESPECTFULLY SUBMITTED, Kristi B. Anderson RECORDING SECRETARY