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121404 PK MIN CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD PARK COMMISSION MEETING CITY HALL TUESDAY, DECEMBER 14, 2004 7:00 P.M. MINUTES 1. CONVENE PARK COMMISSION MEETING Chair Davis called the meeting to order at 7:00 pm. A. Roll Call Present: Chair Davis; Commissioners Young, Farniok, and Westerlund; City Engineer Brown. Absent: Commissioners Gilbertson, Meyer, and Wagner; and City Council liaison B. Review Agenda Item #6, Park Signage, was removed from the agenda. In addition, a 2005 Work Plan would be scheduled for an upcoming work session. Westerlund moved, Young seconded, to approve the Agenda as amended. Motion passed 4/0. 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of November 3, 2004 rd Westerlund requested that a notation reflecting her early departure from the November 3, 2004 meeting be inserted on page 6, prior to item #6, in the Minutes. Also, on page 6, under 6A Reports, th the 6 paragraph, the spelling of Tim “Litfin”’s name was corrected. Young moved, Farniok seconded, approving the Minutes of the November 3, 2004 meeting as amended. Motion passed 4/0. 3. MATTERS FROM THE FLOOR There were none. 4. REPORTS A. Report on the City Council Meeting of December 13, 2004 Brown reported that the City Council adopted the revised Park Equity Policy as suggested by Community Rec Resources. He indicated that it was both Council members Garfunkel and Zerby’s last City Council meeting. Brown stated that MCWD representative, Bill Kestral, presented the Council with a Gideon Glen project status report and restoration plan, noting that the amount of tree removal has been under question by citizens. Young asked when the date of completion was estimated at. Brown stated that, although crews were working on some of the stormwater work, a bulk of the project and intersection work will occur next year. He estimated that the city would see more Gideon Glen and intersection project progress within the next two years. PARK COMMISSION AGENDA TUESDAY, MARCH 11, 2003 PAGE 2 OF 2 Westerlund urged the City to present a good public relations effort so that the public knows what is going on and what to expect the next year or so. Brown stated that the public had expressed a great deal of reaction thus far, and he believed any public relations effort needs to be vastly improved. B. Update on Skate Park Equipment Though he would be ordering new equipment, Brown indicated that he would provide a further update at a later date. 5. MUSIC IN THE PARK A. Creating a Direct Mail Piece The Commission was in agreement that they wished to pursue the Music in the park series for a second year. Chair Davis suggested the Commission consider funding and/or creating a direct mail piece so that Commissioners are not out at the last minute inserting flyers into mailboxes. In addition, she suggested that the Commission approach the Park Foundation and request a contribution for the series. Since it is the Foundations mission to raise money for park projects, Davis felt they might be interested in this program. B. Consideration of Bands Chair Davis acknowledged that, if the City could afford to book some of the more popular bands, the numbers of citizens in attendance would be amazing. She felt the opportunity to get some commitments from the Foundation or public would help to reserve the premier bands. She questioned what sort of process or procedure the Commission might follow to make a request for funds from the Foundation. Farniok suggested putting together a proposal requesting funding and presenting to the Foundation. Beyond the three dates in June, July, and August, Chair Davis pointed out that additional opportunities exist to provide daytime offerings during the last week in June as the potential parent/child concert in the park. C. Reviewing Contract Brown suggested that Commission create a strong informative proposal to present to the Foundation containing all of the specifics; identifying the bands, promo costs, and other advertising costs. While he believed the Foundation would find this to be an attractive proposition, Young stated that he would like to see the Foundation contribute to the effort as much as they feel comfortable with. D. Setting Dates Although he was unaware of their balance, Brown stated that the Foundation had escrowed nd $21,000 for the Freeman project. He suggested the Commission consider reserving the 2 Fridays of each month once again for the series; however, are flexible when trying to work with the schedules of specific bands. He indicated that he would have Park Secretary Twila Grout begin PARK COMMISSION AGENDA TUESDAY, MARCH 11, 2003 PAGE 3 OF 2 contacting the desired bands and investigating their costs and schedules. The Commission chose a few for her to contact, including Calypso and Big Walter Smith. Westerlund agreed that an insert in the paper would be beneficial, as would press releases, actual ads, etc. Brown stated that he would have the costs for ads and inserts worked up for consideration. Chair Davis stated that she would approach the Foundation once a proposal is set in motion. Brown stated that he would present a draft of the bands contacted, the results, potential costs, and promo costs, as well as a draft proposal for the Foundation at the next Park Commission meeting. While she agreed that the Commission could approach the Foundation first, Farniok suggested that the Commission approach local businesses for donations which might defray the upfront costs for the Foundation and Commission. 6. NEW BUSINESS As it was nearing Commissioner Young’s end of term, Chair Davis suggested the Commission pursue a senior to replace him in order to keep a cross section of representation on the Commission. Young indicated that many seniors had expressed an interest in the Commission in the past, and he volunteered to help Davis recruit new members. Chair Davis asked the Commission whether they wished to renew the cities membership in the Mn Recreation and Park Association. She believed it could be a useful tool as the Commission considers a contribution to the Dog Park, etc. In addition, she asked the Commissioners to consider whether they would support making a formal contribution to the dog park at the next meeting. Since the public had expressed an interest in the park, and helping to fund the park, at a recent meeting, Farniok suggested further discussion take place regarding the 2005 priorities. Brown stated that if the Park Commission feels there is a need for a dog park, it could make a recommendation to the City Council and they could determine the final amount and where the funds would come from for the contribution. Young asked for a recap at the next meeting of what the estimated costs for the project will be, what other communities have contributed to the project, before allocating funds for the park. Brown stated that the agenda for the next upcoming Park Commission meeting would contain signage, Dog Park, music in the park series, and work program review items. Young moved, Westerlund seconded, to recommend that the City renew its annual membership in the Mn. Recreation and Parks Association for another year. Motion passed 4/0. Chair Davis suggested that the Commission make an informal commitment to itself to use this resource up to 6 times over the next year. PARK COMMISSION AGENDA TUESDAY, MARCH 11, 2003 PAGE 4 OF 2 Young pointed out that the Association has enthusiastically provided requested information to the Commission each time it has made a request in the past. 7. ADJOURNMENT Westerlund moved, Young seconded, adjourning the Park Commission Meeting of December 14, 2004 at 8:16 p.m. Motion passed 4/0. RESPECTFULLY SUBMITTED, Kristi B. Anderson Recording Secretary