Loading...
041205 PK MIN CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD PARK COMMISSION MEETING CITY HALL TUESDAY, APRIL 12, 2005 7:00 P.M. MINUTES 1. CONVENE PARK COMMISSION MEETING Chair Davis convened the Park Commission Meeting at 7:04 p.m. A. Roll Call , and Present:Chair Davis; Commissioners Meyer, Young, Westerlund Moonen; City Engineer Brown; and Communications representative Moore and Absent: Commissioners Farniok Wagner, for the second month. City Council Liaison Liz é e was also absent attending a Metro Transit Commission Meeting. B. Review Agenda Brown added Item 4D, Park Donation to the agenda. New Item, Freeman Shed was also added. Westerlund moved, Moonen seconded, approving the Agenda as amended. Motion passed 5/0. 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of March 15, 2005 Young moved, Meyer seconded, approving the Park Commission Minutes of March 15, 2005, as presented. Motion passed 5/0. 3. MATTERS FROM THE FLOOR There were none. 4. REPORTS A. Report on City Council Meeting of March 28 and April 11, 2005 thth City Brown reported that there were no items from the March 28 or April 11 Council Meetings which impacted parks. B. Status of Skate Park Equipment and Asphalt Brown stated that the order with Ramptech had been placed and he was awaiting the confirmation of a delivery date after weight restrictions are lifted. He pointed out that the roughly $8,000 expense was slated for in the Park CIP and would cover the addition of a quarter pipe, spine, bank/ramp, and possible resheeting likely under warranty. Meyer asked if the equipment would arrive in a month or so. Brown indicated that the equipment would arrive in 1 to 1 ½ months, as ongoing discussions continue regarding overlaying of the skate park. Brown explained that Ray Burry, of Midwest Asphalt Corp., had demonstrated his willingness to supply some of the materials. He stated that staff needs to determine additional costs that would be involved in leveling the area, such as PARK COMMISSION AGENDA TUESDAY, APRIL 12, 2005 PAGE 2 OF 2 surveying and the actual overlay itself, as well as, how much of the work Mr. Burry was willing to donate. As he felt use of the Skate Park was declining, Young asked if the estimated costs surpass the budgeted amount whether it would have to go through the normal approval process. Brown was uncertain whether the new pieces might generate renewed interest in the park. Westerlund questioned whether the City had truly documented the assertion that use was declining. Chair Davis suggested the Commission and staff observe use this year once the new equipment arrives. She asked Brown to find out when the pieces would arrive and report back so that the Commission could set a community revival plan in action. C. Concession Stand Brown reported that last year’s concessionaire, Qualle, was not interested in paying the City a $2,000 rental fee for the concessions. At a recent Council meeting, the City Council voiced strong concern that the concessions operation be offered this year, and were not worried about generating a profit, but providing the service. Brown stated that, in the meantime, Commissioner Moonen put staff in contact with Russ Withum, who has run the concessions at Lions Park for many years, who voiced a strong commitment to running the Eddy Station concessions. As the Council directed staff to get the concessions up and running, whatever it takes, staff will be finalizing the details with Mr. Withum upon his return after th. April 18 Brown stated that, oddly enough, he had received a new letter of interest from Mr. Qualle that day, but had to relay to him that the City has now made a commitment to Mr. Withum which it must see through. Moonen assured the Commission that Withum knows the concessions business inside and out, is a very honest individual, and runs a good operation. Brown and the rest of the Commission thanked Moonen for putting them in contact with Mr. Withum. Young asked what figure the City had discussed with Mr. Withum. While the City would go in with a request for $1,500, Brown stated that the City Council has made their intent very clear and want to create a win/win for everyone. D. Park Donation Brown reported that the City received a check for $2,000 from American Legion Post 259 for the Skate Park. 5. SET DATE AND PARKS FOR SPRING PARK TOURS A. Tour Manor Park - Pond Chair Davis suggested that the Commission tour water features in Shorewood, which might include, Freeman, Manor, and Silverwood Parks, since they have been focused on water quality recently. PARK COMMISSION AGENDA TUESDAY, APRIL 12, 2005 PAGE 3 OF 2 th The Tour would take place at 6:00 p.m. on May 24 with a regular work session meeting to follow the tour at Freeman Park’s Eddy Station. 6. MUSIC IN THE PARK A. Fund Raising Chair Davis explained that the City has fundraising letters ready to be sent out to local businesses. She asked whether the Foundation had expressed any further commitment to the event. Meyer asked if staff was aware of where the Foundation stood or whether they would be making any kind of donation to the series. Brown stated that, at the last City Council meeting, Chair Davis brought up the Music in the Park funding and the Foundations part. During the meeting the City Council approved a matching contribution of up to $1,000 to the series based on donations the Commission receives. Chair Davis asked how the Commission should pay for the series, out of their budget or purely fundraising. Moonen stated that he could supply the City with the names of local Lions member organizations to see if they’d be willing to participate financially in the event. B. Fliers and Promotions Moore stated that the City would be inserting approximately 2,800 fliers into the newsletters for residents. Additional copies of the fliers would be available for other interested parties. Moonen suggested handing out additional fliers at each of the series themselves with all of the dates noted as reminders for residents. Westerlund further suggested offering a stack of half sheet fliers at Eddy Station throughout the sports season for users of the park. C. Suggestions As approximately $1200-1500 was still necessary, Chair Davis asked how the Commission would like to go about raising those funds. She indicated that she had tried to contact the finance department at City Hall to determine specifically what the Park Commission had set aside for the series in their budget; she had not received a return phone call. Suggestions included sending letters back to those who supported the event last year and trying to determine the level of interest the Foundation would be willing to make. Brown pointed out that whatever funds the Commission raises could spill over to the next year if necessary. He noted that the Commission earmarked approximately $2,000 for Music in the Parks within their budget this year. 7. NEW BUSINESS Liaisons: April: Meyer May: Young PARK COMMISSION AGENDA TUESDAY, APRIL 12, 2005 PAGE 4 OF 2 A. Shed at Freeman Brown stated that his opinion would be that the bases do not get pulled from Freeman Field 2; therefore, access to the shed is moot. He indicated that this issue could be handled at staff level. Meyer asked what progress had been made regarding landscaping at the Plaza. Brown reported that he had not heard anything. Though the Plaza dedication was slated for April th 9 with landscaping to follow, Brown stated that he would not be releasing the funds until the contractor completed the work to the City’s satisfaction. In its current state, Brown noted the ruts etc. look unprofessional and pose a safety hazard. Meyer asked who would be pacing the paths to the Plaza. Brown stated that public works would be paving the paths once the restoration and landscaping was complete. Chair Davis pointed out that, according to the Foundation minutes, their dedication was slated for the evening of the Music in the Park Series. She urged staff to communicate to the Foundation that they conclude in a timely manner as to allow the band adequate time to set up. Chair Davis stated that Commissioner Westerlund volunteered to redo her presentation to those Commissioners who were not present at the last meeting and also to the City Council, where it could be videotaped and broadcast to the public. Chair Davis stated that it was her intent to offer it prior to a City Council meeting so as to include Council members and have Rogers tape the presentation. Brown stated that Jean Panchyshyn would be contacting the Commission to schedule the presentation and coordinate it with the city videotape professional Don Rogers. 8. ADJOURNMENT Young moved, Meyer seconded, adjourning the Park Commission Meeting of April 12, 2005, at 8:00 p.m. Motion passed 5/0. RESPECTFULLY SUBMITTED, Kristi B. Anderson Recording Secretary