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102406 PK MIN CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, OCTOBER 24, 2006 7:00 P.M. MINUTES 1.CONVENE PARK COMMISSION MEETING Chair Davis called the meeting to order at 7:00 p.m. A. Roll Call Present: Chair Davis; Commissioners Young, Westerlund, Norman, Moonen, and Hensley; City Engineer Brown; and City Council liaison Turgeon Absent: Commissioner Trent B. Review Agenda Westerlund moved, Young seconded, approving the Agenda as submitted. Motion passed 6/0. 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of September 13, 2006 Young moved, Moonen seconded, approving the Minutes of the September 13, 2006 Park Commission as amended. Motion passed 6/0. B. Park Commission Meeting Minutes of October 10, 2006 Page 3, item B, an additional question was added to the Minutes with regard to ‘why the 8’ slide at $2600 was significantly more expensive than the $1400 6’ slide’. Hensley moved, Chair Davis seconded, approving the Minutes of the October 10, 2006 Park Commission Meeting as amended. Motion passed 6/0. 3. MATTERS FROM THE FLOOR There were none. 4. REPORTS A. Report on City Council Meetings Brown reported that a residential PUD was approved for the property located at Bauman Court and Manor Road which is shared by the cities of Deephaven and Shorewood. He commented that he would be investigating how the fees would be divided up. th B. Update on Lake Minnewashta Regional Dog Park Meeting of October 18 Chair Davis reported that the City of Shorewood had committed to matching the Park Foundation’s donation up to $5000, which has been met, bringing Shorewood’s total donation to $10,000 for the PARK COMMISSION AGENDA TUESDAY, OCTOBER 24, 2006 PAGE 2 OF 2 construction of the Dog Park. With the $30,000 pledged by Chanhassen, the Carver County Parks system has met its goal of raising $40,000. The Carver County Parks representatives pointed out that Chanhassen, Shorewood Parks and the Foundation would be recognized with a large sign at the entry to the dog park. Davis continued, stating that the funds would be used for the parking lot, fencing the entire 18 acres, chipping the trail, and making some areas wheelchair accessible. After completion near the end of 2007, the entire park will be maintained by Carver Parks. Chair Davis stated that the Carver Parks system wishes to be provided with some sort of agreement that states the City’s commitment to the money pledged. Westerlund questioned what budget the funds would be coming out of. Brown stated that the funds were committed to out of the operating budget of the Park CIP. Chair Davis asked staff to take the lead on drawing up a standard letter of agreement that commits to the pledged funding. She noted that, while the Foundation wished to complete their donation by the end of this year, she would prefer that the City hold off until the construction process is underway. Chair Davis moved, Hensley seconded, recommending authorization that City staff create an agreement to provide the $5,000 matching funds for the Minnewashta Dog Park upon substantial completion in 2007 acknowledging that this is a one time payment and that the City of Shorewood is not responsible for the maintenance or operation of the facility and includes the appropriate recognition as discussed at the October 18, 2006 meeting. Motion passed 6/0. The Commission acknowledged that the agreement could be moved forward to City Council for approval and final clarification. C. Update on Winter Community Event Chair Davis reported that the Curling Team is looking forward to their participation in the winter community event. Brown stated that it is amazing how this event has taken hold, noting that Excelsior has stepped up their participation and gotten very excited as well. He pointed out that the Liquor Store operators will be hosting a wine tasting on the ice for the event and that several other groups are contemplating moving their activities to coincide with the community winter event. He mentioned that the subcommittee would be discussing advertising and potential partnerships with various downtown groups at their next scheduled meeting. In addition, he noted that the Commission may want to begin recruiting volunteers to help organize and assist with the events numerous activities. 5. BADGER PARK – SOUTH SHORE SENIOR COMMUNITY CENTER REQUESTING TO PLACE STORAGE BUILDING ON FIELD Brown noted that, as an advisory Commission to the City Council, the Park Commission has been asked to weigh-in on their position with regard to the proposed storage building on park property at Badger Park. Brown gave a brief synopsis of the proposed storage shed conditions as PARK COMMISSION AGENDA TUESDAY, OCTOBER 24, 2006 PAGE 3 OF 2 recommended by the Planning Commission, noting that the dimensions had been reduced to a 20’X12’ structure without windows and similar in architecture to the Community Center. Jerry Brecke, representative of the Southshore Center, pointed out that the Center had experienced an inability to take care of the stuff that had been accumulated over the years, including attic sale items, holiday decorations, and snowblowing equipment. He mentioned that the funding for the storage shed’s construction had been pledged for and that the community center must raise its own entire operating budget from year to year. He added that, some of the folks have limited mobility at the center, which must be taken into consideration. Chair Davis asked how many times per year they host the attic sale and asked how much money is raised by this event. In addition, she asked why they felt there was a need for such a large space as compared to similar park structures used by Little League etc. Brecke stated that the sale is held annually and raises somewhere between $2000-3000. He did not know exactly what would be stored in the space but indicated that they start collecting items for the attic sale after the first of the year. He stated that the proposed location is flagged but a couple of the flags may have been toppled over by an errant pass on the field. Westerlund asked if there were any other viable site for the shed. Brown indicated that they had examined numerous other locations for a structure this size, and determined that this was the only viable site. Hensley asked whether it could be reduced in size and attached to the side of the center itself. He noted that the Commission prefers to avoid using park property when possible and that he had questions with regard to this use. Brown stated that an addition on the side would interfere with the creek and that other topography issues would arise. He noted that the parking, ditch area, and end zone constraints make it a difficult fit. Westerlund questioned how the building would function if the center failed to continue its operations. Brown stated that the buildings use would be at the discression of the City at that time that the Center ceased to exist. Hensley asked whether the Center had considered outside off-site storage options. He questioned whether the City might need additional storage space itself for park items. Brecke stated that off-site was not desirable. He reiterated that some members with limited mobility dictate that the storage area is accessible and the topography limits the other options. Norman asked whether the need for the additional storage trailer would be eliminated if the shed were allowed. Brecke stated that they would remove the trailer and that no additional storage would be necessary. PARK COMMISSION AGENDA TUESDAY, OCTOBER 24, 2006 PAGE 4 OF 2 Chair Davis maintained that she felt this was not a good use of park property. She questioned the fiscal responsibility and necessity of building a structure to house inventory for a once a year sale. Davis stated that she would like to be on record stating that she does not believe this to be a good use of park property, that the structure is too large, and that the building is not in comparable size, use, or condition to those allowed on other fields by Little League etc. She indicated that she would be interested in seeing what they need to store that requires such a large storage facility. Turgeon stated that, having been a member of the Board in the past, she was aware that people often want to donate things for the attic sale year round. She pointed out that, typically, the left over items are donated and not stored once the sale is complete in March/April. Hensley asked how far the structure would be located from the end zone. Brown stated that, while safety is always a concern, he felt that the location should be okay as it is situated askew from the end zone. Moonen stated that he felt it to be a good addition to the senior center and volunteered his carpentry skills to help complete the construction. Hensley moved, Norman seconded, to accept the recommendation of the Planning Commission subject to staff conditions as a one time allowance and that no additional storage will be necessary in the lot or requests for future storage be considered. Motion passed 5/1. Chair Davis opposing this use of park property as discussed earlier. 6. DETERMINE RECOGNITION FOR MANOR PARK TREE DONATION Young stated that he had received an unsolicited comment from someone who complimented the City on how well Manor Park was looking. He wished to commend the Babcock’s, as well as, the Garden Club. Brown stated that the Babcock’s and garden club have done a great job. Despite some of the additions appearing without permission, Brown noted that in the future donors may need to be reminded of the process which the City follows in accepting donations. With regard to the donation of the Spruce trees, Brown suggested that the Commission prepare a Certificate of Appreciation to be presented to the Babcock’s at a future City Council meeting by a Park Commissioner. Westerlund moved, Hensley seconded, to direct staff to develop a Certificate of Recognition to be presented to the Babcock’s at a City Council meeting, the date to be determined. Motion passed 6/0. B. SLIDE AT SILVERWOOD PARK Brown noted that the City Council approved the purchase of an 8’ $2600 replacement slide in kind for the Silverwood Park to be funded by the Park CIP in stead of the smaller proposed $1400 6’ slide. PARK COMMISSION AGENDA TUESDAY, OCTOBER 24, 2006 PAGE 5 OF 2 Hensley moved, Norman seconded, accepting the City Council recommendation to replace the slide at Silverwood Park with the $2600 8’ wavy slide as proposed. Motion passed 6/0. Brown noted that the City had received a call regarding the poor field and lighting conditions at Badger Park from a concerned parent last week. The Commission asked when the lights for Badger would be going out for bid. Brown stated that the lights would be going out for bid during the winter. Chair Davis suggested that the Commission hold a work session in January or February to examine the various park priorities and expenditures pending for 2007. 7. DETERMINE LIAISON FOR NOVEMBER 13TH CITY COUNCIL MEETING Westerlund agreed to act as liaison for the November 13, 2006 City Council meeting. Brown pointed out that the City’s Appreciation Event would be held on December 8, 2006. 8. ADJOURN Westerlund moved, Norman seconded, adjourning the Park Commission Meeting of October 24, 2006, at 8:33 p.m. Motion passed 6/0. RESPECTFULLY SUBMITTED, Kristi B. Anderson Recording Secretary