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111406 PK MIN CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, NOVEMBER 14, 2006 7:00 P.M. MINUTES 1. CONVENE PARK COMMISSION MEETING Chair Davis convened the meeting at 7:02 p.m. A. Roll Call Present: Chair Davis; Commissioners Young, Westerlund, Moonen, Hensley, Norman, and Trent; City council liaison Wellens; and City Engineer Brown B. Review Agenda Item 7B, Park Commission Terms, was added to the Agenda. Moonen moved, Westerlund seconded, approving the Agenda as amended. Motion passed 7/0. 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of October 24, 2006 Westerlund moved, Norman seconded, approving the Minutes of the October 24, 2006, Park Commission Meeting as submitted. Motion passed 7/0. 3. MATTERS FROM THE FLOOR There were none. 4. REPORTS A. Report on City Council Meetings Brown reported that the City Council approved the Southshore Center application for a Storage Shed, Council Member Turgeon abstaining and Wellens dissenting. B. Update on Winter Community Event Chair Davis reported that people all over the community are getting excited for the Shorewood Snow Day on January 20, 2007. Some of the added events for the celebration include a Sleigh Ride outfitter, who will be putting together a bid for the proposed routes, the Friends of the Southshore Center have agreed to host the coloring contest, serve cocoa and treats, as well as, put together possible lunch offerings for the afternoon. Brown stated that the liquor store operators will be hosting a wine tasting event on the ice and the outdoor power company will be setting up small scale ice fishing contests for young and old. In addition, Brown noted that they are considering a bonfire near Eddy Station featuring a Blue Grass band. While at the Senior Center, the police, fire and public works will put on a display for visitors to tour. PARK COMMISSION AGENDA TUESDAY, NOVEMBER 14, 2006 PAGE 2 OF 2 Westerlund thanked the subcommittee for their commitment to the event and commended them on exceeding all expectations. She asked what sort of sponsorship or advertising promotion there would be. Norman stated that the event would be promoted in the Shore report for December with a schedule of events accompanying the write-up in January. Brown stated that staff will be putting together potential sponsorship and promotional materials as the event details are solidified, although most of the sponsorships will likely be in-kind donations this year. Westerlund encouraged the committee to put together press releases about the event, and volunteered to assist with this aspect of the planning. Chair Davis pointed out that the committee will be looking for many volunteers to assist with the event in many ways. 5. MUSIC IN THE PARK A. Survey Results The Commission was pleased with the overall results of the survey, though only 21 were returned. They acknowledged that the comment which suggested the City insert a flyer into the newsletter with a schedule of events, had not noticed that the City did insert a schedule of music events at the outset of the season last year. Chair Davis asked the Commission what conclusions could be drawn from the survey results. Norman pointed out that the comments regarding which night to host the music series had been pretty evenly dispersed among nights and weekends. He felt, based on the comments, the events could be developed even further and food could be offered. Chair Davis asked if the Commission agreed that the event could be scaled back to two well executed events for adults and 3-4 children’s events over the summer. Especially, since August is somewhat unreliable in terms of weather, bugs, and daylight. Brown suggested the Commission form a subcommittee to plan the events for 2007, with Secretary Grout’s assistance. Young concurred that doing the events well and providing the kids with interactive activities made the best sense. Norman indicated that he would be willing to assist with the 2007 planning, noting that he could make contact with some additional performers he had worked with in the past. Chair Davis suggested that staff look into using the Southshore Center as a potential back-up location for the Children’s series events if inclement weather occurs. B. Date for Big Walter Smith Band th Chair Davis noted that the Fireman’s Dance was slated for July 20, 2007, and suggested they consider an alternative date for Big Walter. PARK COMMISSION AGENDA TUESDAY, NOVEMBER 14, 2006 PAGE 3 OF 2 th The Commission agreed to consult with Big Walter Smith, but chose July 13 as their first choice, th followed by July 27 as a back-up. 6. APPLYING FOR A GRANT FOR PARK IMPROVEMENTS Chair Davis noted that it appeared the Grant requirements were that you have 501C status. Brown stated that the grant process could be handled via the Park Foundation. He indicated that the provider seemed to be looking for park improvements which would be visible or provide a real attraction for them to team with. He suggested the Commissioners give some thought to potential projects and let staff know via email if they come up with something of consequence. Norman suggested they consider using the grant to fund a park program, such as launching a pilot summer kids program in the parks. He questioned whether the funds could be used for programs or for just capital improvements. The Commission agreed to give the subject some thought and discuss it further at its work session in February. 7. DETERMINE DATE IN FEBRUARY FOR WORK SESSION ON PARK PRIORITIES AND EXPENDITURES Westerlund moved, Norman seconded, to schedule a Work Session for Park Priorities and th Expenditures on February 27, 2007, from 6-8pm. Motion passed 7/0. B. PARK COMMISSION TERMS Brown pointed out that several Park Commissioner terms would be expiring in February 2007. He suggested that, if the Commissioners were interested in reapplying, they could do so by simply sending an email of your intent to Twila Grout or Craig Dawson sometime before January 8, 2007. 8. DETERMINE LIAISON FOR NOVEMBER 27TH CITY COUNCIL MEETING As most every Commissioner would be out of town for the next City Council Meeting, Brown agreed to act as liaison for the Commission on November 27, 2007. 9. ADJOURN Moonen moved, Young seconded, adjourning the Park Commission Meeting of November 14, 2007, at 8:10 p.m. Motion passed 7/0. RESPECTFULLY SUBMITTED, Kristi B. Anderson City Recorder