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121206 PK MIN CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, DECEMBER 12, 2006 7:00 P.M. MINUTES 1. CONVENE PARK COMMISSION MEETING Chair Davis called the meeting to order at 7:00 p.m. A. Roll Call Present: Chair Davis; Commissioners Young, Hensley, Norman, and Trent; Public Works Director Brown; City Council liaison Wellens Absent: Commissioners Westerlund and Moonen B. Review Agenda Young moved, Hensley seconded, approving the Agenda as submitted. Motion passed 5/0. 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of November 14, 2006 Hensley moved, Young seconded, approving the Minutes of the November 14, 2006, Park Commission Meeting as presented. Motion passed 5/0. 3. MATTERS FROM THE FLOOR There were none. 4. REPORTS A. Report on City Council Meetings Brown reported that the City Council voted 3/2 to hire a new City Engineer, James Landini, who is scheduled to start January 8, 2007. Brown indicated that he would continue as the Park Commission liaison for the city. B. Update on Winter Community Event Norman reported that he has spoken to several Shorewood business owners and managers and will be following up with them to obtain potential sponsorship. Chair Davis stated that Mayor Love had indicated that he would have lunch with the Committee to brainstorm additional funding and sponsorship opportunities. She encouraged Commissioners to promote the event and pass along any sponsor suggestions to the committee, noting that the funding would come out of 2007 budgets for businesses. Chair Davis pointed out that it is their intent to underwrite the sleigh rides, rather than have to charge fees, as well as, provide sponsorship for the curling demo and kid’s ice fishing contests. PARK COMMISSION AGENDA TUESDAY, DECEMBER 12, 2006 PAGE 2 OF 2 Norman added that Excelsior would be hosting events concurrently with Shorewood’s, which would include events such as, snowman building contests, MCES emergency kits demos, and ice sculptures. Brown noted that a kickoff Snowflake masquerade Ball was being planned at St. Alban’s Bay Boathouse on Friday evening. Other events such as sidewalk sales by Excelsior businesses, music in the streets, free skating on the lake, and chili hosted by several Excelsior Restaurants were also planned. He pointed out that possible broomball games would be running in the afternoon at Badger Park Rink. Young asked if the concession stand at Eddy station would be open and volunteered his support where necessary. Chair Davis pointed out that the Southshore Business Monthly volunteered to print and insert an events schedule and map in their paper to distribute and obtain sponsorship. Wellens suggested the Business journal be asked to print additional inserts to distribute the day of the event and possibly placed in the Shorewood newsletter. Chair Davis suggested the Committee plan to host a run thru meeting the Saturday before the event, January 13, with all of the volunteer captains, event coordinators, and participants to run through each’s responsibilities for the upcoming event. Chair Davis also asked City staff to post a sign at Badger Park restricting use from Thursday evening through the Saturday Arctic Fever events in order to ensure the best possible ice for the curling demo. Brown indicated the City could post a sign and that CRR would inform the Hockey Association. 5. MUSIC IN THE PARK A. Date for Big Walter Smith Band th Chair Davis indicated that Big Walter Smith was reserved for July 13. In addition, Davis noted that she had been introduced to the Plymouth Famous Dave’s owner who owns the traveling Famous Dave’s semi truck and was trying to reserve the truck for the show. She felt confident that he would participate, as long as, he could retain the proceeds. She commented that attendance often more than triples when Big Walter and Famous Dave’s semi team up. B. Subcommittee Brown encouraged the Commission to form a subcommittee for the music series coordination. Chair Davis stated that she did not mind reviewing musicians for the adult performances. Hensley suggested the Commission review her favorites at an upcoming meeting by visiting their websites or listening to their demos. Trent volunteered, with the help of his wife, to review potential children’s program participants as provided by Park Secretary Grout. PARK COMMISSION AGENDA TUESDAY, DECEMBER 12, 2006 PAGE 3 OF 2 C. Southshore Center Chair Davis asked staff to investigate whether the Southshore Center could be reserved as a back- up location for the children’s events in the case of bad weather. Brown noted that there is a minimal $50 fee to use the facility and stated that he would check the centers event schedule. 6. DETERMINE LIAISON FOR JANUARY 8TH CITY COUNCIL MEETING th Norman volunteered to be the liaison for the January 8 City Council meeting. Brown pointed out that the Commission would be examining their 2007 work program in January, and not to count on these short agendas in coming months. th Chair Davis suggested that the Commission use the February 13 meeting as an Arctic Fever wrap-up and evaluation meeting, and Music in the Park series planning meeting to determine final th programming. She further suggested that the February 27 work session be used as originally planned to examine park priorities. 7. ADJOURN Norman moved, Trent seconded, adjourning the Park Commission Meeting of December 12, 2006, at 7:45 p.m. Motion passed 5/0. RESPECTFULLY SUBMITTED, Kristi B. Anderson Recorder