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021307 PK MIN CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, FEBRUARY 13, 2007 7:00 P.M. MINUTES 1.CONVENE PARK COMMISSION MEETING Chair Davis called the meeting to order at 7:03 p.m. A.Roll Call Present: Chair Davis; Commissioners Young, Westerlund, Hensley, Norman, Moonen, and Trent; City Council liaison Woodruff; Public Works Director Brown B. Review Agenda Work Session activities was added as item 5B. Westerlund moved, Young seconded, approving the Agenda as submitted. Motion passed 7/0. 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of January 9, 2007 Hensley moved, Westerlund seconded, approving the Minutes of the January 9, 2007 meeting as submitted. Motion passed 7/0. 3. REPORTS A. Report on City Council Meeting Brown reported that, at the last meeting, City Council approved the renewals of several multiple dock facility licenses, heard an annual update on tree trimming, and received Community Rec Resources annual year end report. In addition, a date was set for the public hearing for the stormwater pollution prevention program coming in March and the cooperative agreement for the Minnewashta Dog Park was approved. In addition, a Manitou Lane neighborhood meeting will also be scheduled to discuss road issues in the Manitou area and trail access potential. Brown pointed out that a reward for the County Road 15 intersection project in consideration of both pedestrian and vehicle movements and safety aspects of the intersection was presented to both WSB and the City by the American Consulting Engineers Council, which will be forwarded for consideration in their National Awards recognition program as well. PARK COMMISSION AGENDA TUESDAY, FEBRUARY 13, 2007 PAGE 2 OF 4 Finally, Brown noted that bids were awarded for the Chanhassen interconnect project which will be put into motion the process for the abandonment of the Woodhaven well. 4. LACROSSE DONATION Tom Lauer, President of the Minnetonka Lacrosse Association, presented the City of Shorewood Park Commission with a $750 donation for the City’s field improvement fund in appreciation for their use of Manor Park during the past 2006 season. He noted that, as he read the previous minutes of the Park Commission meeting, he wished to add that the Lacrosse Association was able to work out an arrangement to work with the Soccer Association last year by utilizing Manor Park for the younger players. He pointed out that, while they would be pleased to continue use of Manor Park, they would be interested in using the Badger Park facility once again, as they had done the previous year. Lauer acknowledged that, while their donation would not cover the necessary improvements needed at Badger Park with regard to drainage etc., the Association would be willing to help with some of the necessary field improvements as they were able. Lauer expressed gratitude to the City for providing the organization with space, as the numbers of players continues to grow. He noted that a few years ago, the association started with a mere 75 players, and this year anticipates 200 boys and 75 girls. Based on a field size of 60 yards wide by 110 yards long, the organization usually utilizes a football field sized area, in the past using the upper fields at the high school, which are under construction this year, as well as any other field space they can locate. He thanked the City for its efforts as scheduling facility use draws near. Chair Davis thanked Lauer for the donation. As the person in charge of field maintenance, Brown acknowledged that, while the City would prefer Lacrosse play at Badger, this year the field may not be available. Brown pointed out that it is the City’s intent to begin the bid process for new lighting within the next month which would mean Badger would need to weather through some construction this summer. Brown indicated that he, and Community Rec Resources (CRR), would anticipate that the Association would likely be slated to begin, at least, at Manor, as the City takes on the improvements, lighting, and potentially the drainage aspects of those improvements to Badger Park this spring. He indicated that, unfortunately, the improvements to Badger might take up one more year as the City takes on the drainage aspects, in addition, to other issues there. Lauer stated that Manor Park worked out well last year and that they would be pleased to use it for the 2006 season. He noted that the organization was able to utilize the silt fencing used for nearby construction last year to corral their balls, which might not be an option this year. Brown stated that the City appreciated the Lacrosse Associations cooperation and flexibility, acknowledging that Manor is somewhat tight quarters for the group, but thanked them for hanging in there with the City. PARK COMMISSION AGENDA TUESDAY, FEBRUARY 13, 2007 PAGE 3 OF 4 Lauer pointed out that they had suggested that the City, or the Association, erect a Lacrosse fence to collect the balls behind the goal lines, but the ability to mow the grass seemed to be an issue, so the Association set up and took down a snow fence each game. He noted that this might be an issue even at Badger going forward which they may wish to address later. Hensley suggested that, when the consideration of lighting or relighting is discussed for Badger Park, the lights be spaced far enough apart to allow for a legal size lacrosse field. Chair Davis stated that Badger will be discussed in great detail at the upcoming work session. She thanked Lauer for coming. 5. ARCTIC FEVER WRAP-UP AND EVALUATION th Chair Davis stated that the planning process for 2007-2008 is slated to begin March 20 and invited Commissioners to attend. Trent acknowledged that the City received some good wrap up coverage too. B. WORK SESSION AND COUNCIL NOTES Chair Davis suggested the liaison point out some items of interest with regard to the City Council priorities. Woodruff stated that some items were added to the Council’s laundry list of items to address for 2007; new items included deer and wildlife management, electronic billboard situation, wider conservation rates for water. He noted that the Council would be th prioritizing the list at their meeting on February 26. Chair Davis suggested that the Commission be supplied with a rough copy of the Council th priorities for their meeting the evening of the 27. Brown noted that the Council would like to set up meetings twice a year with each of the Commission’s to discuss priorities and familiarize themselves with each other. Chair Davis indicated that they will be utilizing a rough agenda for the work session on the th 27. Brown pointed out a dot matrix map identifying various pieces of the City; he noted that the city is in the process of putting together a project matrix that would assign a point value to each of these needs and areas. For example, he conducted a pavement inventory last fall, and a stormwater inventory also identified in various colors on the map will be assigned a value for improvements, which should identify the top priorities for the city. PARK COMMISSION AGENDA TUESDAY, FEBRUARY 13, 2007 PAGE 4 OF 4 Westerlund suggested the Commissioners be provided with a vision statement as a piece of the Comprehensive plan as they evaluate improvements going forward. Hensley asked about the trail planning process and philosophy. Brown stated that the master plan does contain a trail planning document which they use a resource should the need for various trails arise. He noted that they would redistribute the master planning documents for the work session for review. 6. APPOINT 2007 CHAIR AND VICE CHAIR Westerlund nominated Chair Davis to continue on as Chair of the Commission, Hensley seconded, motion passed 6/0 – Chair Davis abstained and accepted the nomination. Westerlund nominated Norman, Hensley seconded. Motion passed 7/0. 7. DETERMINE LIAISON FOR FEBRUARY 26 CITY COUNCIL MEETING th Hensley volunteered as liaison for the Feb 26 meeting. Acknowledging that this was a sore subject for the City, Hensley asked if there was any way in which the City could acquire an additional 2 foot trail width on Smithtown Road for the safety of all pedestrians and bikers along the edge of the roadway. For those unfamiliar, Brown indicated that he would share the history of this project with the Commission at some point. 8. ADJOURN Westerlund moved, Trent seconded, to adjourn the Park Commission Meeting of February 13, 2007, at 8:20 p.m. Motion passed 7/0. RESPRECTFULLY SUBMITTED, Kristi B. Anderson Recorder