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071007 PK MIN CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, JULY 10, 2007 7:00 P.M. MINUTES 1.CONVENE PARK COMMISSION MEETING Chair Davis called the meeting to order at 7:01 p.m. Roll Call A. Present: Chair Davis; Commissioner Young, Norman, Trent, Quinlan, and late arrival Hensley; Public Works Director Brown; and late arrival City Council liaison Turgeon Absent: Commissioner Alegi B. Review Agenda Item 3F, Request for Financial Report; Item 3G, Minnewashta Dog Park Update; Item 4A, Potential Joint Meeting with City Council; and Item 4B, Emergency Management, were added to the Agenda. Norman moved, Trent seconded approving the Agenda as amended. Motion passed 5/0. C. Introduction of New Park Commissioner Steve Quinlan Chair Davis introduced and welcomed new Commissioner Quinlan to the meeting. Quinlan stated that he looked forward to contributing to the City Park Commission. 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of June 12, 2007 Chair Davis complimented Recorder Anderson on her accurate portrayal and overall style presenting the meetings reflected in each month’s Minutes. Young moved, Norman seconded, approving the Minutes of the March 13, 2007, Park Commission Meeting as presented. Motion passed 6/0. 3. REPORTS A. Report on City Council Meeting PARK COMMISSION AGENDA TUESDAY, JULY 10, 2007 PAGE 2 OF 4 th Brown commented on the July 9 meeting, noting it was a small agenda. He reported that the City had approved the purchase of a new used tanker truck t improve the conditions of the cities rinks. In addition, the City will be appointing a new City Engineer at an upcoming meeting, Mr. Landini. City Council liaison Turgeon and Commissioner Hensley arrived at 7:10pm. B. Update on Arctic Fever Meeting of June 19 – (Chair Sue Davis) Chair Davis reported that representatives of the City of Tonka Bay had attended the most recent Arctic Fever committee meeting and were enthusiastic to participate. She stated that it is their intent to have the advertising and event details wrapped up by the end of September. Norman added that members of the LMCC have expressed an interest in participating in an effort to assist with PR and promoting the event. C.Update on Music in the Park Chair Davis reported that the Children’s Music series event was successful. She pointed out that the upcoming Music in the Park event this coming Friday featuring Big Walter would likely be a hit as well and complimented the City on its advertising placement and ad size in the paper promoting the event. Brown noted that other cities have been contacting the City to inquire about the partnership with Famous Dave’s. D. Update on Badger Lighting and Tile Options Brown reported that the contract had been awarded and the materials delivered with installation slated to begin this next week. The installation process is estimated to take approximately 4 weeks. In addition, public works staff will be installing about 1100 feet of tile within the field to improve the drainage conditions. Although this will be paid for out of the CIP, Brown noted that city staff will be able to complete the installation. E. Update on Extending Irrigation System at Freeman Park Garden Brown reported that the irrigation system was extended by the public works staff to cover the entire Freeman Park Plaza Garden and is watered daily. F. Quarterly Financial Report Request Norman requested that the Park Commission be supplied with a quarterly financial report to review so that it has an accurate reflection of the Park Fund and CIP as planning for bigger projects can be evaluated. PARK COMMISSION AGENDA TUESDAY, JULY 10, 2007 PAGE 3 OF 4 Brown stated that he would make the request to the Finance Department. G. Minnewashta Dog Park Update Chair Davis stated that she had spoken to park representatives who stated that all of the trails around the perimeter have now been cut and chipped, as well as, the parking lot cleared. She pointed out that Eagle Scouts working on their badges have volunteered to clear and remove debris and that the park hopes to be open, if not completed, by the fall. Davis mentioned that the parking lot would be aggregate and an annual park sticker would grant users access to the entire park area. 4. REVIEW LETTER FROM RESIDENT REGARDING PARK SIGN Brown shared some history as to the advent of the park signs, including the fact that 2 years ago, the Park Commission directed staff to place signage around the city to raise awareness and give directional signs to its parks. At the intersection in question, there is a dead end and a private road, Brown stated that the letter attached helps to clarify just what this resident is looking to illuminate which to date has hit a crossroads. With this new information, Brown stated that, the signage could be revised or rotated, and asked the commission for their input. Quinlan stated that, if the sign is meant to direct users to Manor Park, it should be rotated 180 degrees, if on the other hand it is intended to direct people to the skate park, then an additional sign should be added on the alternate corner, and perhaps be designated ‘skate’ park. Hensley stated that, in hindsight, it might have been nice to go to the limited added expense of designating which ‘city park’ the signs were supposed to be marking. He suggested two signs be added to differentiate between the two parks at this intersection. Young suggested the City contact the resident who wrote the letter and let him know what is proposed to address his concerns, and hopefully resolve his ongoing issues with staff. Brown stated that staff would reorient the sign, have a second made, and contact the complainant. A. Joint Park Commission and City Council Meeting August 28, 2007, was chosen for the joint orientation get together meeting with the City Council. B.Emergency Management Brown explained that in times of crises, the City has few options for debris management. The parks are the largest properties owned by the City and offer a space to handle this PARK COMMISSION AGENDA TUESDAY, JULY 10, 2007 PAGE 4 OF 4 debris. Many years back, the City was put into this type of position, in which the parks took a lot of abuse handling major debris. At this time, many commissioners were up in arms with the choice made by staff to use the parks in this fashion, but staff felt they had little options. Brown asked the Commissioners for their reaction to this, noting that the City’s first choice would be to use parking lots throughout the city and park system before ever placing debris on parkland, as soil testing is required now if there is overflow Trent stated that he could not fathom not supporting the City if it were put in such a tenuous position. He believed the Commission had the responsibility to help in a situation like this. Young concurred, stating that if city staff could not find better options, how the Commission could react in opposition. Chair Davis interjected with a request for more chips and water at the volunteer gardens. She suggested Public Works staff drop chips for the adopt-a-garden volunteers to spread at each of the locales. 5. DETERMINE LIAISON FOR JULY 23 CITY COUNCIL MEETING rd Norman volunteered to act as liaison for July 23. 6. ADJOURN Hensley moved, Trent seconded, adjourning the Park Commission Meeting of July 10, 2007 at 8:06 p.m. Motion passed 5/0. RESPECTFULLY SUBMITTED, Kristi A. Anderson Recorder