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081407PK MIN CITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, AUGUST 14, 2007 7:00 P.M. MINUTES 1.CONVENE PARK COMMISSION MEETING Chair Davis called the meeting to order at 7:00 p.m. A. Roll Call Present: Chair Davis; Commissioners Young, Norman, and Trent; Public Works Director Brown; and City Council liaison Turgeon Absent: Commissioners Hensley, Alegi, and Quinlan B. Review Agenda Items 3.1, Skateboarding Camp; 3.2, Arctic Fever Update; and Reports item E, Silverwood Park spruce up were added to the agenda. Trent moved, Young seconded, approving the Agenda as revised. Motion passed 4/0. 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of July 10, 2007 Item 4A was revised to reflect that the Meeting is a Joint Orientation Get Together. Norman moved, Trent seconded, approving the Minutes of July 10, 2007 as amended. Motion passed 4/0. 3. REPORTS A. Report on City Council Meeting Brown reported that the Council made their winter application for a trails permit to allow skiing, walking, horse back riding, and snow shoeing on the trails. In addition, Brown noted that the Police and Fire District operating budgets were approved and the City Hall planning process discussion continued. B. Update on Progress of Badger Lighting and Tile Installation Brown reported that, while the electrical work was complete, some additional house keeping items would be continued to restore some areas before the football season is in full swing. He informed the Commission that the approved drain tile system would not be installed until spring so the fields are not jeopardized for fall sports at this point. Trent asked if the tile could be installed early enough in the spring so it does not interrupt the use of the facility in the spring as well. PARK COMMISSION AGENDA TUESDAY, AUGUST 14, 2007 PAGE 2 OF 4 Brown stated that the fields could be done in early spring in order to facilitate their use for spring sports. C. Report on Music in the Park Series Brown stated that staff had spoken to the catering manager, who apologized for not being prepared for the overwhelming response to the Famous Dave’s event in July. When asked whether they would like to participate again next year, Brown stated that the manager replied in surprise that they would despite being unprepared this time around. Chair Davis pointed out that the Commission spent $1000 on Big Walter and $900 on advertising which were both great investments as residents from in and around Shorewood attended the event. Brown recommended that the Commission make a formal motion once staff has had a chance to confirm a date with Big Walter and Famous Dave’s for next year. The Commission recommended they investigate July 11, 2008, as an option for the summer concert series. D. Report on Skateboarding Camp held July 23-27 Brown pointed out that the City made a deposit of $300, which was returned, as well as an additional $320. E. Skateboarding Camp over MEA rd Davis mentioned that the 3 Lair group had expressed interest in conducting a mini camp over the MEA weekend in October at the Shorewood Skate Park. She recommended the Commission continue to roll with the success of the first camp, noting that this could become an annual activity. rd Norman moved, Young seconded, recommending contact be made with 3 Lair to move forward with the MEA mini camp. Motion passed 4/0. Davis suggested staff try to obtain a class evaluation from those who attended the first camp this past summer. 3.1 SILVERWOOD PARK IMPROVEMENTS Brown stated that, while they plan to collect bids for park improvements at Silverwood, staff felt it would be cost effective to do so at the same time and with the same vendors as those who consider Badger Park, in the hope it provides an economy of scale. 3.2 ARCTIC FEVER UPDATE Norman reported that they would be commencing with the fundraising initiative. Broken into three sections, he presented the general approach letter, levels of sponsorship, and PARK COMMISSION AGENDA TUESDAY, AUGUST 14, 2007 PAGE 3 OF 4 general business list. He encouraged Commissioners to approach anyone with whom they have a relationship with for sponsorship. Chair Davis concurred, stating that if the Commissioners knew some of the folks on the general business list to approach them to get a ‘foot in the door’. In order to get a move on in the fundraising initiative, she suggested that the cold calling and contacts be made starting next week. Finally, she mentioned that the committee would be recruiting many volunteers for the Arctic Fever event itself. 4. PRIMARY ELECTION FOR SCHOOL DISTRICT ON SEPTEMBER 11 NEED TO DETERMINE DATE FOR SEPTEMBER PARK COMMISSION MEETING Chair Davis moved, Norman seconded, recommending that the next Park Commission Meeting be held on Wednesday, September 5, 2007. Motion passed 4/0. 5. DISCUSS RESIDENT REQUEST TO INSTALL BACKBOARD AT MANOR TENNIS COURT As a follow-up to a request for a backboard, Brown pointed out that the Commission had even considered whether a tennis court should remain at Manor at all. He noted that a backboard is temporary, and even if the court were to be eliminated, the backboard could be moved to another court. Young stated that, if the board could be moved elsewhere if the Commission chooses to remove the courts at a later date, it should be installed for the time being if the interest exists to support it. Chair Davis stated that she felt it seemed reasonable if it appears there is interest according to the survey. Young moved, Norman seconded, to recommend approval of the installation of a backboard at Manor Park. Chair Davis amended the Motion to reflect the recommendation that the cost of the board not exceed $400. Young seconded the amendment. Motion passed 4/0. 6. REVIEW QUARTERLY FINANCIAL REPORT Brown noted that he would be asking the Finance Director for clarification of what constitutes the $7700. in fees referenced in the report. Norman thanked staff for providing the Commissioner with an overall financial report in order to get a bigger picture of the Park budget as the Commission evaluates moving forward on various projects. Turgeon suggested that staff research what other cities charge for their park dedication fees. She suggested that the City consider raising these fees in order to help offset costs, especially since the city is almost entirely built out. PARK COMMISSION AGENDA TUESDAY, AUGUST 14, 2007 PAGE 4 OF 4 Chair Davis concurred, observing that it would be good to re-evaluate the park dedication fees comparatively so that the City is on the same docket as its neighbors. Brown stated that he would speak with Planning Director Nielsen to move forward with this. Norman pointed out that many communities have dedicated budgets specifically for parks and running the activities in their parks. 7. REVIEW 2007 WORK PROGRAM FOR UPCOMING MEETING WITH CITY COUNCIL ON AUGUST 28 Chair Davis recommended staff investigate selling the Woodhaven parcel to benefit the park budget. Brown stated that the Park Commission should have a discussion and make a formal recommendation to the City Council as it is up to them what happens to the parcel. He indicated that he would make a staff report to present on the upcoming agenda. Other items on the work Program were examined and it was determined that more investigation would need to be done to determine what else the Commission would like to include, be proactive or participate in, with regard to park series, kids programs, Arctic Fever, day camps etc. Turgeon complimented the Commission on working with MCE and others to create these rd wonderful events, such as those with MCE and the 3 Lair. She suggested they consider adding more to the plate and casting a broader appeal to the other parks. 8. DETERMINE LIAISON FOR AUGUST 27 CITY COUNCIL MEETING Norman volunteered to liaison at the August 27, 2007 meeting. 9. ADJOURN Young moved, Norman seconded, adjourning the Park Commission Meeting of August 14, 2007, at 8:30 p.m. Motion passed 4/0. RESPECTFULLY SUBMITTED, Kristi B. Anderson Recorder