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090507PK MIN CITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL WEDNESDAY, SEPTEMBER 5, 2007 7:00 P.M. MINUTES 1.CONVENE PARK COMMISSION MEETING Chair Davis called the meeting to order at 7:00 p.m. A.Roll Call Present: Chair Davis; Commissioners Hensley, Norman, Trent, and Quinlan; Public Works Director Brown. Absent: Commissioners Young and Alegi. City Council liaison Turgeon B. Review Agenda Trent moved, Norman seconded, approving the Agenda as submitted. Motion passed 5/0. 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of August 14, 2007 Norman moved, Chair Davis seconded, approving the Minutes of the August 14, 2007, meeting as presented. Motion passed 5/0. 3. REPORTS A. Report on City Council Meeting Brown reported that the City Council authorized submittal of the 2007-2008 trail activity permit th at its August 13 meeting. At its next meeting the Council would be discussing a contract for deer removal using the Minnesota Bowhunters Resource Board (MBRB) which would include portions of Freeman Park in an attempt to thin herds. The deer removal would occur during selected weekends in October and November. Acknowledging that it is a sad management issue, Chair Davis stated that it would be interesting to learn how big the herds have gotten near the Lake Minnewashta area. Quinlan asked what triggers this type of action and how it would be run. Brown stated that it is based on the number of complaints received from residents, as well as the fact that the deer population has become quite bold. Brown pointed out that the hunt would be scheduled to take place in early morning hours with many restrictions and limitations placed upon PARK COMMISSION MEETING MINUTES WEDNESDAY, SEPTEMBER 5, 2007 PAGE 2 of 3 it to ensure public safety. He pointed out that that the MBRB has performed many of these types of hunts elsewhere with great success. Hensley asked what kind of signage would be posted. Brown stated that it would be posted on the website, and that surrounding neighbors would likely be notified in advance. He noted that the hunt can only take place in an area at least 4 acres in size. B. Report on Arctic Fever Meeting of August 21, 2007 Norman reported that the committee has met with representatives of Excelsior and Tonka Bay and that each community is in the process of formalizing their programming for Arctic Fever. In addition, he shared the rough advertising plan and proposed budget with the Commission, commenting that the Committee would be asking both the Park Foundation and City Council to make a contribution to the event. 4. CONCESSIONS CONTRACT FOR 2008 Brown reported that Russ Withum would be continuing as the Concessionaire of Eddy Station for the 2008 season which includes a rental fee of $1300 and an additional $100 per tournament. Brown acknowledged that, although the City Council recognized that this is a stipend, the Council is more concerned with keeping the service available for the community than making money on the concession business. Hensley suggested a few modification to the contract. First, he suggested that the term be defined as one year term, and secondly, that the rental fee of $1300 for the year and the $100 fee is per tournament, as he felt this was somewhat unclear. In addition, he suggested the City consider whether the concessionaire be required to carry liability insurance. Brown stated he would review these items with the City Attorney. 5. ARCTIC FEVER FUNDRAISING Norman presented a partial list of businesses within the community the Commission should begin contacting as potential sponsors for the Arctic Fever event. He enlisted each Commissioner to take a section from the list and begin their calling, encouraging members to identify anyone they have relationships with before proceeding. Hensley took the first 11 on the list; Trent the next 10; Norman the following 20; Quinlan the next 14; and the final page was divided in half for Young and Alegi; while Chair Davis created a list of others not listed. PARK COMMISSION MEETING MINUTES WEDNESDAY, SEPTEMBER 5, 2007 PAGE 3 of 3 Chair Davis explained that the City would be selling advertising in a ‘passport’ which will be circulated before and during the event containing coupons, ads, and a schedule of events. She noted that the passports could be handed out over the holidays in Excelsior promoting the event. Trent asked how much the Commission would be asking for from the Council. Chair Davis felt a fair amount would be $2000-3000, as other City Council’s are similarly supporting their events within their city limits as well. She mentioned that they hope to do an ample amount of advertising, as was done for the Music in the Park series over the summer. Quinlan suggested they add counter-top displays with additional passports to set-up at each of the sponsor’s places of business over the holidays. 6. DETERMINE LIAISON FOR SEPTEMBER 10 CITY COUNCIL MEETING Chair Davis volunteered for the September 10, 2007, City Council meeting. 7. ADJOURN Hensley moved, Chair Davis seconded, adjourning the September 5, 2007, Park Commission Meeting at 8:06 p.m. Motion passed 5/0. RESPECTFULLY SUBMITTED, Kristi B. Anderson Recorder