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120908 PK MIN CITY OF SHOREWOOD 5735 COUNTRY CLUB RD PARK COMMISSION MEETING SOUTHSHORE COMMUNITY CENTER TUESDAY, DECEMBER 9, 2008 7:00 P.M. MINUTES 1.CONVENE PARK COMMISSION MEETING Chair Norman convened the Park Commission meeting at 7:00 p.m. A.Roll Call Present: Chair Norman; Commissioners Young, Trent, Quinlan, and DeMers; City Engineer Landini; City Council liaison Wellens Late Arrival: Commissioner Davis Absent: Commissioner Hensley B. Review Agenda Young moved, Quinlan seconded, approving the Agenda as submitted. Motion passed 5/0. 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of November 18, 2008 Page 2, paragraph 6, line 1, was changed to ‘…Bennett Park and Veterans Park…’ Young moved, DeMers seconded, approving the Agenda as amended. Motion passed 5/0. 3. REPORTS A. Report on City Council Meeting of December 8, 2008 Landini reported that the City Council approved the budget and levy, as well as, repealed the ‘going out of business’ Ordinance requirements. th Chair Norman interjected that, during the November 24 meeting, the Council approved both the Park Commission RFP and tennis court policy. Trent asked whether the Council acted on the small tax forfeited piece of lake property discussed earlier. Chair Norman stated that, due to overlapping setbacks, the city decided to offer it to either of the neighbor’s for purchase. Landini continued, stating that the illicit discharge ordinance and other staffing changes were approved, including a reallocation of funds to assign Twila Grout, park secretary, as the staff person to parks along with an expanded park role for Kristi Anderson of CRR in 2009. PARK COMMISSION MINUTES TUESDAY, DECEMBER 9, 2008 PAGE 2 OF 4 B.Update on Arctic Fever Chair Norman stated that the fundraising efforts for Arctic Fever continue, noting that the event is 80% funded at this time. He pointed out that they are short an estimated $500 due to a shortfall of funds expected from the Legion which won’t be available. Norman indicated that the pond hockey organizers have roughly 65-70% of their teams registered and will need many volunteers to assist with that event. Quinlan, volunteer coordinator, stated that while the overall number of volunteers for Arctic Fever is in good shape, he committed to helping the pond hockey folks recruit more volunteers for their tournament. Trent asked how the Commission could help bridge the funding gap or recruit volunteers. Chair Norman stated there would be a meeting the next day and funding would be discussed at that time. 4. MATTERS FROM THE FLOOR There were none. 5. REVIEW SIGN ORDINANCE As a follow-up to a request made by Diamond Sports and STLL to allow advertising sponsorships on the ball fields at Freeman Park, Landini reviewed the high points of the current Sign Ordinance with the Commission, as well as, Planning Director Nielsen’s memo with regard to what changes would need to occur to accommodate such activity. As Landini reviewed the memo, Quinlan stated that it was clear to him that it has been the cities intent to remove billboards throughout the city and limit, if not, eliminate this type of advertising. He suggested they use the Sign Ordinance as a fallback to deny the request. Landini stated that the Commission should discuss the Ordinance, memo, and request and decide what they wish to recommend to Council. Chair Norman stated that, based on other communities ordinances, as well as Shorewood’s Sign Ordinance, he believed this activity should be limited on public grounds. He pointed out that the City has a strong sign ordinance currently which has mostly done away with signs. Trent felt the Commission should not modify the ordinance based on this request and feared doing so could be setting a new precedent, ‘walking a slippery slope’. Wellens stated that he believed the City Council would feel the same way. Quinlan moved, Trent seconded, denying the request on behalf of STLL and Diamond Sports to allow ball field signage at Freeman Park by changing the current Sign Ordinances that are in place. Motion passed 5/0. PARK COMMISSION MINUTES TUESDAY, DECEMBER 9, 2008 PAGE 3 OF 4 6. DISCUSSION ON LIST OF PROJECTS FOR CONSULTANT SERVICES Chair Norman stated that the City Council had requested the Commission create a list of ‘deliverables’ which could be used in evaluating the contractor proposals for the park consulting services in order to further delineate the project list for the applicants. Trent stated that he felt providing a list at this time was premature and might stifle the creativity of potential consultants. He suggested the project list be created in January after the Commission has reviewed the ideas set forth from the RFP respondents. Chair Norman concurred; however, acknowledged the City Council’s desire to tighten up the parameters and not leave the RFP so wide open. He suggested that Commission provide examples of what they were looking for, including picnic shelters at Silverwood, refurbishing Manor Park, etc. Young stated that he would prefer to spell out the particulars and specifics once the Commission has had a chance to review the RFP’s received in January. Chair Norman asked how the timing would work out and whether the City had received any requests. Landini stated that the RFP’s were due by the end of the year to be discussed and reviewed at the first Park Commission Meeting in January, awarding the work sometime in February. Landini stated that he had received a couple of calls with questions since advertising the RFP in the paper. Chair Norman urged the Commissioners to review the proposals ahead of time before arriving for the January meeting so that discussion can be focused and handled within one longer meeting. With regard to the City of Chanhassen and improvements for Cathcart Park, both Quinlan and Norman agreed that the City should come up with a concrete plan or vision for the park, take this to the City of Chanhassen and ask them to share in the capital investment. Wellens suggested the Commission ask the City Council to renegotiate the Cathcart Park agreement with the City of Chanhassen, as he believed it was not the Park Commission’s responsibility to administer this agreement. 7. DETERMINE LIAISON FOR CITY COUNCIL MEETING ON JANUARY 12, 2009 DeMers volunteered to be liaison for January 12, 2009. The Commission suggested they create a rotating liaison schedule for the year, beginning with their January meeting. 8. NEW BUSINESS PARK COMMISSION MINUTES TUESDAY, DECEMBER 9, 2008 PAGE 4 OF 4 Landini announced it was City Council member Wellens last meeting as a member of the Council. In addition, Landini stated that neither Commissioners Young nor Hensley would be continuing as members of the Park Commission effective March 2009. 9. ADJOURN Young moved, DeMers seconded, adjourning the Park Commission Meeting of December 9, 2008, at 7:50p.m. Motion passed 5/0. RESPECTFULLY SUBMITTED, Kristi Anderson Recorder