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10-09-12 PK MINSCITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, OCTOBER 9, 2012 7:00 P.M. MINUTES CONVENE PARK COMMISSION MEETING Chair Quinlan convened the meeting at 7:00 p.m. Roll Call Present: Chair Quinlan; Commissioners Edmondson, Swaggert, Kjolhaug, Hartmann, Gordon and Mangold; City Council Liaison Siakel, Public Works Director Brown Absent: None Review Agenda Swaggert moved to approve the agenda as presented. Edmondson seconded the motion. Motion carried. 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of September 11, 2012 Commissioner Gordon moved to approve the minutes of the September 11, 2012 meeting as written. Kjolhaug seconded the motion. Motion carried. 3. MATTERS FROM THE FLOOR Andrew Morrow, 5935 Galpin Lake Road was present with his daughter to explore opportunities for sidewalk grants through Hennepin County. He stated he is willing to help in any way he can to apply for the grants. He believed it would be a step that there would be a lot of community support. Quinlan discussed the existence of the Comprehensive Park Plan and thanked Morrow for his input. Brown noted the City Council authorized the application for the grant. He discussed the logistics of such an application and indicated staff will be meeting with Hennepin County. Morrow noted Chanhassen has agreed to extend their portion of the trail to their border with Shorewood. He noted he also talked to Excelsior about the trail connection in their city and requesting their support. Quinlan noted the process is already underway. He asked if specific trail segments needed to be identified. Siakel noted there are three trail segments identified where Shorewood is partnering with other agencies during other construction projects. In 2014 the Galpin Lake Trail portion was identified. She discussed other opportunities for trail grants. She agreed something needs to be done with Galpin Lake Trail under the Capital Improvements budget process. 4. ARCTIC FEVER 2013 – SUE DAVIS Sue Davis was present to discuss the 2013 Arctic Fever celebration. She noted meetings are being held. She discussed activities planned. She stated adults will now be able to have dog sled rides at this celebration. Other possible events include: a 4-dog sled race, skijoring, cabin fever party at Excelsior Brewing, and a snow sculpture event. She suggested the Park Commission may want to sponsor the snow sculpture event. She stated Excelsior will be doing ice carving. She stated the event will be held on January 19 with the Princess Tea on January 20. She stated the Arctic Fever budget could fund the cost of the “boxes” for the snow used for snow sculptures. Edmondson discussed the need to make the sculptures visible and on main roads. Davis welcomed any and all new snow ideas. 5. EDDY STATION CONCESSION AGREEMENT FOR 2013 Quinlan stated the concession agreement for Eddy Station is available for review this evening for 2013. Brown stated this is similar to one that is seen every year, and he recommended it be made a 2-year agreement rather than a 1-year agreement. Edmondson asked if the fee is the same. Brown stated it is the same fee. He noted he views this as a service rather than a serious money maker. Quinlan stated he would prefer it remain a 1-year agreement. Swaggert moved to recommend approval of the Concession Agreement for 2013 as amended. Gordon seconded the motion. Motion carried. NEW BUSINESS None 7. STAFF AND LIAISON REPORTS/UPDATES A. City Council Councilmember Siakel discussed the work session held to discuss the capital improvement program. She stated the City Council is at a point where a joint meeting would be a good idea to discuss where Badger Park should be taken. She stated $20,000 was also added for Gideon Glen. Quinlan discussed the issues remaining with Badger Park, and he agreed a joint meeting is a good idea. Siakel stated it would be helpful to determine how the budget for the park should be shaped. Quinlan discussed the possibility of meeting with other Park Commissions after the first of the year to discuss common issues and trails. Siakel stated there is interest for a trail along County Road 19 in the communities. Quinlan stated it would also be good to get other communities involved with summer events. B. Staff Brown stated the grant cycles have run their course, and there will be new ones with the new year. He stated Kristi Anderson reported on Southshore activities in 2012. Staff was also authorized to apply for a grant for watercraft inspections through the DNR. Quinlan asked for an update on Boy Scout activities. Brown stated the trail on the other side of the Community Center is being constructed. It was noted bolts on the message boards are sticking out on the back more than is safe. Brown stated he would check them. Edmondson reported on Park Foundation activities. He stated they are trying to get creative with fundraising possibilities. He asked for suggestions which he could forward to the group. Hartmann suggested Chanhassen be included in the multi-park commission meeting. 8. ADJOURN Swaggert moved, Edmondson seconded, to adjourn the Park Commission Meeting of October 9, 2012, at 8:03 p.m. Motion carried. RESPECTFULLY SUBMITTED, Clare T. Link Recorder