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070913 PK Mins CITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, JULY 9, 2013 7:00 P.M. MINUTES 1. CONVENE PARK COMMISSION MEETING Chair Quinlan convened the meeting at 7:00 p.m. A. Roll Call Present: Chair Quinlan; Commissioners Edmondson, Kjolhaug, Hartmann, ; Mangold, and SawtellCity Planner Nielsen and Finance Director Bruce De Jong Absent: Commissioner Dietz and City Council Liaison Sundberg B. Review Agenda Sawtell moved to approve the agenda as amended: Item 4 tabled to August meeting. Mangold seconded the motion. Motion carried. 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of May 14, 2013 B. Park Commission Tour Minutes of June 11, 2013 Commissioner Edmondson moved to approve the minutes of the May 14, 2013 meeting and the June 11, 2013 park tour as amended: Kjolhaug stated it is important to keep the removal of the hockey rink in Badger Park and the replacement of the hockey rink at some other location tied together. Edmondson stated he wanted a picnic shelter and not a warming house full of bats at Badger. Mangold stated the rocks and pebbles at the playground at Manor Park need to be cleaned of sticks, etc. and should be added as Item J under Manor Park. The rubber mat should be swept and debris removed. Edmondson noted the skate park garden fence has still not been installed. Nielsen noted the posts are in and the concrete is setting. Kjolhaug stated we also talked about providing treatment of the water running off the parking lot and talk to MCWD. Commissioners determined the heading should indicate some of the items listed were mainly observations. Hartmann seconded the motion. Motion carried. 3. MATTERS FROM THE FLOOR There were none. 4. INTRODUCTION OF CITY ADMINISTRATOR BILL JOYNES This item was tabled to the August meeting. PARK COMMISSION MINUTES TUESDAY, JULY 9, 2013 5 PAGE 2 OF 5. GARY EZELL OF JOEY NOVA’S – MOVIE IN THE PARK Gary Ezell from Joey Nova’s discussed his interest in becoming involved in park activities in the Lake Minnetonka area. He was especially interested in the Movie in the Park planned for September 13. Quinlan discussed the various events held in the parks and welcomed Ezell’s involvement. Edmondson suggested Twila Grout determine what events Joey Nova’s might participate in. Ezell stated he would be able to provide any kind of food. He stated he is a licensed caterer. Quinlan asked if he has a price list available. Ezell stated he does and is also in the process of getting a food truck. He stated he could also promote events on pizza boxes. Commissioners discussed having pizza at the movie in the park. He stated he would donate ten percent of sales back into the parks. Quinlan encouraged Ezell to work with Twila on details. Kjolhaug asked if there are any obligations to invite any other establishments. Nielsen stated the seniors sell popcorn last year and will continue to do that. Kjolhaug moved to recommend Joey Nova’s sell pizza and beverages at the Movie in the Park on September 13. Hartmann seconded the motion. Motion carried. 6. DISCUSS PARK TOURS OF JUNE 11, 2013 A list was compiled of all the items identified during both park tours and has been provided. Kjolhaug suggested each item be reviewed and clarified. Silverwood : Hartmann suggested an Eagle Scout project could be to provide landscaping to block basketballs from traveling down the hill. Nielsen stated the intent is to program the maintenance items out over the summer. He suggested the list be prioritized. He clarified the difference between maintenance items and items that would be included in the CIP. Commissioners reviewed the list to come up with 5-6 items that should be completed this year. Quinlan stated the retaining wall repair would be a maintenance issue. Edmondson noted there is an additional retaining wall that is in disrepair near the pump building. Nielsen noted water funds might be used for that repair rather than park funds. The ball barrier will be moved to the CIP. Skate Park : Skate board repair is a maintenance issue and should be a high priority. Kjolhaug believed screening the skate park from the highway should be discussed. Quinlan stated it should be under the CIP discussion later in the meeting. Message boards will be maintained and locks installed. Commissioners discussed concern about gardeners throwing rocks from the gardens out onto the grass. Rules for gardeners should include information about what to do with rocks. Eddy Station: The painting will be taken off the list. A recommendation has been made to replace the siding rather than painting it and will be a CIP item. Edmondson stated he would like to see a bid for residing vs. repainting and would help with consulting so the right choice is made. Nielsen stated alternatives would be brought back to the Commission for consideration. He suggested this item be continued to the August meeting. Quinlan believed mud jacking is a maintenance item. Nielsen stated quotes are being solicited, and this should be a high priority item. Freeman Park: Quinlan noted there have been requests to use the fire pit. Sawtell stated the concern is people could use it without permission. Quinlan suggested there be something on the bulletin board that it cannot be used. Kjolhaug stated he would like to add trail maintenance on the list. Nielsen stated whether PARK COMMISSION MINUTES TUESDAY, JULY 9, 2013 5 PAGE 3 OF it is maintenance or a CIP item depends on what extent of work needs to be done. It will be added to the maintenance list for now. Quinlan asked if there has been any further action on the 12’ fence request. Nielsen stated the City is willing to replace the fence at the height that is currently there, and if something higher is needed, Babe Ruth league should pay for it. If anything is done, it would be after the season is over. He stated he would have further information at a future meeting. Badger Park: Mangold stated the rubberized landing on the playground equipment needs to be replaced. Nielsen stated that should be a high priority item. If the work can be contracted out, that would be the preference. Manor Park: Gutters are needed on the south side of the shelter was determined to be a maintenance issue. Commissioners discussed providing water for the garden which will be a maintenance issue. Tennis court backboard will be a lower priority. Correction should be made to the park tour minutes to note it is a tennis court backboard and not a basketball backboard. Kjolhaug brought up the water quality in the pond. Nielsen stated he has it under the CIP as a next year project. Cathcart Park: Stakes around the playground border need to be pounded down. Nielsen stated it would be fixed the next day. Commissioners discussed parking on the grass. Nielsen suggested signs be placed to prohibit parking. He also believed scheduling needs to be addressed as well as it could be overuse of the park. Quinlan suggested this be discussed further at the next meeting. Kjolhaug asked when the backboards will be installed. Nielsen stated he was unsure of when it will be done. Gideon Glen: Orange fencing needs to be removed. Nielsen discussed trail maintenance at the site. He believed it should be treated for weeds in order to make it look like a path. Hartmann noted the trail is eroding. Nielsen stated the fencing is probably still there in order to address erosion and maybe rip rap might be the solution. Kjolhaug asked for clarification of who is responsible for the vegetation. Nielsen stated it will be maintained as a prairie. The question is who is responsible. Nielsen stated there was a subsequent amendment to the maintenance agreement with the MCWD regarding who will maintain the vegetation. Nielsen stated he would provide a copy of the maintenance agreement at the next meeting. Crescent Beach: Buoys at Crescent Beach. Quinlan stated he would like staff’s estimation of when the items can be completed as identified above. 7. PLAN FOR PARKING LOT AND SIGNAGE AT GIDEON GLEN Commissioners reviewed the sketch provided of a possible parking lot at Gideon Glen. Nielsen stated from a space standpoint, there is room for bus parking while there is not room from a topographical standpoint. He discussed options. He noted turning radiuses are too tight. The bus could back onto the trail if needed. He suggested the parking spots be oversized. Commissioners and staff discussed parking options. Mangold believed a parking lot isn’t necessary. Nielsen stated the three parking spots fit well onto the site. He suggested field trips not go as a group and rather smaller groups be welcomed there. Hartmann suggested a more passive material be used for the parking lot. Nielsen stated we are proposing Class 2 at this point. He discussed the cost of constructing the parking lot at $5000 to $6000, and signage will be well below the $20,000 budgeted. Kjolhaug stated this is an important opportunity for students to visit this area. Nielsen stated he would check with the schools to see what they like about bus traffic. Commissioners agreed not to force a spot for bus parking. PARK COMMISSION MINUTES TUESDAY, JULY 9, 2013 5 PAGE 4 OF Quinlan agreed we should move forward with the parking lot. Hartmann asked if the Watershed should be contacted about the parking lot. Nielsen stated it part of the partnership agreement to let them know. A permit is not needed. Mangold stated he would like the quotes to come back for review. Nielsen stated maintenance for the park might be funded through storm water maintenance. He stated this item would be brought back to the August meeting for further discussion. Kjolhaug was concerned about delaying the parking lot. Edmondson moved to recommend three parking spots be constructed and new signage installed not to exceed $15,000. De Jong stated this project is not on the Council’s list of projects that do not need their approval. Sawtell seconded the motion. Motion carried 5-1. Mangold voted against the motion. Nielsen noted the wording on the sign needs to be reviewed by the Watershed. Edmondson stated he would like to see where the sign will be located. Nielsen noted the area between the parking lot and the trail. 8. BADGER PARK DESIGN DISCUSSION FROM PARK TOUR Nielsen stated he met with football and lacrosse representatives who were very receptive to the layout. He stated he would like to take the concept to the City Council with the Commission’s recommendation. He stated it is important to get the numbers together as we approach the budget planning season. Nielsen stated there is still talk about leaving the playground where it is currently located. Mangold believed the current playground will need to be replaced whether it is moved or not. Sawtell moved to recommend approval of the Badger Park design concept and staff should pursue getting costs for proceeding. Mangold seconded the motion. Kjolhaug stated he would like to attach relocating the hockey rink will be moved. Nielsen stated the monies are earmarked for a new hockey rink but not where it will be. Motion amended to reflect said cost of moving the hockey rink be budgeted. Amended motion seconded. Motion carried 5-1. Hartmann voted against the motion. 9. MANOR PARK TENNIS COURT UPDATE Nielsen stated the edges on the tennis court at Manor Park were discussed during the park tour where it appears to have an unfinished appearance. He noted the court in Eden Prairie is the same. He recommended the edges be straightened and remove the portions that make it appear to be zig zagged. He noted the amount removed will be enough to make it appear squared. Quinlan was concerned about safety issues should this be done. He believed the gap might be more dangerous. He felt it should be left the way it is. Sawtell stated there were also concerns about striping for pickle ball. Nielsen stated if it becomes an issue where two games need to be played at once, it can be restriped next year. Quinlan stated removing the teeth should be added as a maintenance item as time allows. PARK COMMISSION MINUTES TUESDAY, JULY 9, 2013 5 PAGE 5 OF 10. OPERATING STRUCTURE OF THE SOUTHSHORE COMMUNITY CENTER Quinlan stated there have been discussions at the City Council level relating to the operation of the Community Center. He asked if any decisions have been made and how it affects the parks. Nielsen stated there are now representatives from each South Lake community to attend meetings and make decisions and help out with long-term maintenance. He stated there has been some discussion with Excelsior about sharing a park coordinator/community center director position. Quinlan suggested a Park Commissioner be on the committee which has been formed to discuss the Center’s future. 11. NEW BUSINESS None 12. STAFF AND LIAISON REPORTS/UPDATES A. City Council Nielsen stated the skate park fence should be completed this week. Feasibility studies have been ordered for the trails along Mill Street and in the Galpin Lake area. In response to a question from Sawtell, Nielsen explained the purpose of a feasibility study. He discussed the progress of the trails along Smithtown Road. B. Staff Commissioners discussed the CIP report and General Fund expenses in 2013 and discussed funding needs for 2014. Mangold stated he would like an actual list showing when something was installed and how long a life it has. De Jong noted the budget on part time help was exceeded because of additional rink hours into March. In response to a question from Mangold, Nielsen stated he would provide additional information on the Rustic Road culvert. 11. ADJOURN Edmondson moved, Hartmann seconded, to adjourn the Park Commission Meeting of July 9, 2013 at 10:04 p.m. Motion carried. RESPECTFULLY SUBMITTED, Clare T. Link Recorder