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101513 PK MINS CITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, OCTOBER 15, 2013 7:00 P.M. MINUTES 1. CONVENE PARK COMMISSION MEETING Chair Quinlan convened the meeting at 7:00 p.m. A. Roll Call Present: Chair Quinlan; Commissioners Edmondson, Kjolhaug, Hartmann, ; Mangold, Dietz, and SawtellCity Planner Nielsen, City Engineer Hornby Absent: None B. Review Agenda Quinlan suggested the dog park item (Item 5) be moved to the beginning of the agenda. Mangold stated he would like to discuss lighting in the parks under New Business. Edmondson moved to approve the agenda as amended. Sawtell seconded the motion. Motion carried. 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of September 10, 2013 Mangold moved to approve the minutes of the September 10, 2013 meeting as written. Hartmann seconded the motion. Motion carried. 3. MATTERS FROM THE FLOOR There were none. 5. SKATE PARK/DOG PARK – NICK SWAGGERT Nick Swaggert was present to discuss the skate park and proposed dog park site. He believed it would be used more with just a little investment up front and a few minor improvements. He believed the garden site can be expanded in the future. Edmondson asked if the compost bin is on the site. Swaggert noted it is outside the fence area next to the garden. Edmondson asked if the dog park would end up as barren as the other one he has seen. Swaggert stated the grass would deteriorate and wood chips would be needed. Swaggert stated this is an unused park, and this is an opportunity for more use. Quinlan asked if the skate park is even a use now. He stated the garden area has been successful. He believed there needs to be more discussion about what should be at this park. He believed a dog park is a good idea. Nielsen stated he didn’t have time to pull together costs. Fencing was discussed. Nielsen noted a conditional use amendment would be required for the new use which calls for a public hearing. PARK COMMISSION MINUTES TUESDAY, OCTOBER 15, 2013 5 PAGE 2 OF Quinlan asked if there are any concerns with the use. Nielsen stated there will be a maintenance factor, whether it is wood chips or whatever material is used. Mangold stated this is the perfect park for this. Swaggert stated owners are good at picking up dog waste. Commissioners discussed usage fees. It was noted most dog parks have free admission. Hartmann believed a six-foot fence would be needed. Swaggert stated there are probably dog park standards. Quinlan suggested this and the skate park be on an agenda in the next couple months. 4. DISCUSS BADGER PARK PRELIMINARY DESIGN Jason and Samantha from WSB were present to discuss the Badger Park preliminary design. He stated the next step would be to refine the plan and incorporate recreational standards. Samantha reviewed the draft program elements of the park. Dietz asked if the Town Square element should also be in the discussion. Nielsen stated it is part of the consideration. Dietz asked where the marsh expansion is in the discussion. Nielsen stated as a result of increased parking, the pond will also have to be enlarged. He stated if this was a private development, we would be required to enlarge the pond. Hornby stated a water quality system would also be created that is above and beyond what will be required. He stated he has a couple ideas he can share with WSB. Mangold stated free skating could also be a consideration. Jason stated the pond will not work well as free skating because of salt from the parking lot causing poor ice conditions. Mangold was concerned about balls flying into the playground area. Jason stated that will be taken into consideration. Commissioners discussed the field orientation and whether it should be changed. Jason stated the preferred orientation is north/south. Kjolhaug asked for more information in writing on this issue. Jason reviewed the timeline for work session to discuss the park elements and review the concept plan options. Nielsen discussed the possibility of phasing the development of the park should it become necessary due to budget issues. He stated the plan for Southshore Center is still uncertain. Hartmann asked how much would be saved if the north/south orientation remains. Nielsen stated that information will be provided by WSB. Jason stated the plan options will be developed in time for the November 12 meeting. The plan will include a focal point for the pond and a town square feel. Kjolhaug stated there will be real limitations on what can be done with the storm water pond. Jason suggested seating areas to begin with. Hornby stated the first ten feet will be plants to filter the storm water. 6. CIP DISCUSSION PARK COMMISSION MINUTES TUESDAY, OCTOBER 15, 2013 5 PAGE 3 OF Nielsen discussed the timing for approval of the CIP. He asked for comments on changes as submitted. Quinlan reviewed additions made at the last meeting. Mangold asked about the Badger Park rustic trail. Nielsen stated the trail is done. What is not done is the overpass which needs input from the Watershed and is included in Badger Park improvements for 2014. Commissioners and staff discussed lumping all the Badger Park improvements together. Edmondson suggested going through 2013 to make sure everything has been completed and if not, move it. Commissioners discussed the water source for Manor Park’s garden area. Nielsen stated the plan is to complete the work this year by contracting it out. Kjolhaug asked if it is possible to use irrigation from existing ponds. Nielsen stated it is certainly worth looking at. Kjolhaug stated it would certainly be less expensive. Nielsen stated it would be a simpler solution to run the line from the existing shelter. Nielsen stated the signage for Gideon Glen will be completed this year, and the parking lot will be completed in 2014. Quinlan stated they should be split into two separate items in that case. It was noted the motion had been made to not exceed $15,000 for both items together. Commissioners discussed this. Kjolhaug suggested $12,000 be earmarked for the sign. Kjolhaug suggested it be moved to 2014. He stated that is a lot of money for a sign for a nature area. Nielsen noted the sign estimate was about $8700. The Gideon Glen items will be split for 2013 for the sign in the amount of $8700 and the remainder in 2014 for the parking lot. Commissioners discussed Eddy Station and painting. Nielsen stated work will begin next week. Edmondson was concerned about the work beginning so late in the season. He suggested it be tabled until spring. Quinlan suggested leaving this up to the staff to use their discretion. Edmondson suggested getting an estimate on the trim. Kjolhaug was concerned about the painting this time of year. Nielsen stated the quote won’t hold until spring. The work will be warrantied. Edmondson stated he would be willing to keep an eye on the project. Commissioners discussed the Freeman Park hockey rink, type of boards, cost for the project, and lighting. Nielsen stated we need to resolve how the work will be done. A firm cost cannot be determined until that is done. Commissioners discussed the amount which should be earmarked for the hockey rink. Nielsen stated it will probably be bumped if the figure is too high. Commissioners discussed the rationale of putting a hockey rink in Freeman Park. Quinlan suggested putting $200,000 for a hockey rink in Freeman Park in 2016. Commissioners discussed sharing the rink with Tonka Bay. Kjolhaug stated he would like to see a real number. Sawtell stated a more accurate number is needed. Mangold stated he would like it to remain at $40,000. Hartmann stated at least $100,000 is appropriate; Edmondson concurred. Commissioners concurred. Mangold moved to recommend changes to CIP: Gideons Glen split out signage in 2013 ($9,000) and parking lot in 2014 ($6,000) as discussed and Freeman Park, increase hockey rink to $100,000 in 2015 and to recommend a strong look at sharing the rink at Manitou Park with Tonka Bay in 2014. Hartmann seconded the motion. Motion carried. PARK COMMISSION MINUTES TUESDAY, OCTOBER 15, 2013 5 PAGE 4 OF 7. EDDY STATION CONCESSION AGREEMENT FOR 2014 Commissioners reviewed the concession agreement for 2014 which is the same as this year. Kjolhaug stated he would like to see this offered to a sports team every year. Nielsen stated it has been done and no one would volunteer to work. Hartmann stated it is something worth looking into. Nielsen stated the person who does this now is there for all the events. Kjolhaug suggested a letter be sent to the youth programs before the concession agreement is executed for 2015. Commissioners discussed whether a youth program would be interested and if a letter should be sent out. Nielsen suggested a survey of the youth groups asking if they are happy with the service or if they are interested in taking it over. Kjolhaug moved to recommend approval of the concession agreement for 2014 and to request a letter be drafted to send to the youth groups in February or March offering the opportunity in 2015. Mangold seconded the motion. Motion carried. 8. NOVEMBER PARK MEETING DATE The November park meeting will be on Tuesday, November 12 at 7 p.m. 9. NEW BUSINESS Agenda items for the Park Summit meeting were discussed. A. Park Lighting Mangold stated he would like to see what is being done about the lighting schedules in the parks. He questioned whether they are running in the parks when no one is around. He stated he would like to know what the schedules are and whether the timers have any flexibility. Nielsen believed the timers can be adjusted. Edmondson asked whether the lighting should be energy efficient. Nielsen stated staff does look at energy efficiency in lighting. Quinlan asked for additional information for review at the next meeting. Nielsen stated he will try to get the information. He noted he would not be at the meeting on November 12. Edmondson urged the Park Commission to attend the Appreciation Dinner on December 2. Council representatives: January 27 – Kjolhaug February 24 – Sawtell March 24 – Dietz 12. STAFF AND LIAISON REPORTS/UPDATES A. City Council PARK COMMISSION MINUTES TUESDAY, OCTOBER 15, 2013 5 PAGE 5 OF Nielsen updated the Commission on recent City Council activities – how to spend money from house sale, surpluses in sewer/water funds, storm water fees, rate study. B. Staff Nielsen stated the Smithtown Trail is moving along slowly. He stated there were drainage issues which slowed the project. The work will not be completed this fall as hoped. 11. ADJOURN Hartmann moved, Sawtell seconded, to adjourn the Park Commission Meeting of October 15, 2013 at 9:45 p.m. Motion carried. RESPECTFULLY SUBMITTED, Clare T. Link Recorder