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110913 PK Mins CITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, NOVEMBER 19, 2013 7:00 P.M. MINUTES 1. CONVENE PARK COMMISSION MEETING Chair Quinlan convened the meeting at 7:40 p.m. A. Roll Call Present: Chair Quinlan; Commissioners Edmondson, Kjolhaug, Hartmann, ; Mangold, Dietz, and SawtellCity Planner Nielsen and WSB Engineer Hornby Absent: None B. Review Agenda Hartmann moved to approve the agenda as presented. Mangold seconded the motion. Motion carried. 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of October 15, 2013 Kjolhaug moved to approve the minutes of the October 15, 2013 meeting as written. Hartmann seconded the motion. Motion carried. 3. MATTERS FROM THE FLOOR There were none. 4. NEW BUSINESS 5. BADGER PARK PLAN OPTIONS Representatives from WSB were present to discuss alternative design options for Badger Park. Park concept 1 was presented by Samantha McKinney. Highlights included: improved circulation, drop off area at north end of the field, 40 additional parking spaces, relocation of football/Lacrosse field, new play area with close proximity to a multi-purpose center, trails. Concept 2 included the following: less formal space, improved circulation, 35 additional parking spaces, east/west field configuration, play areas adjacent to a shade structure, picnic area adjacent to storm water area. Side-by-side concepts were shown. Quinlan discussed concept 1 and stated one of the pros of keeping the field in current configuration is closer proximity to Southshore Center. He liked having a drop off and aesthetics were good. He stated the disadvantage is having the shelter farther away. Quinlan asked if there are significant cost differences. McKinney stated concept 1 is less expensive than concept 2. PARK COMMISSION MINUTES TUESDAY, NOVEMBER 19, 2013 4 PAGE 2 OF Dietz asked if the field is moved 20’ to the south, what the cost would be to move it. It was noted the cost is not broken out. There would be soil improvements and irrigation improvements associated with any moving. Sawtell stated something needs to be done to protect vehicles from wayward balls. It was noted a net would work well. McKinney noted a bigger buffer would be possible given the configuration of concept 1. Edmondson discussed his concerns about the distance to the park from the parking lot. Commissioners discussed concept preferences. Mangold believed in the long term, this will be a very prestigious park. Quinlan asked if he foresees any maintenance issues with the concepts as proposed. It was noted concept 1 has more trails which will result in more maintenance at some point. Commissioners continued discussion of moving the field 20-30 feet to the south. Dietz stated he didn’t think moving the field to add parking is a good use of the space. Kjolhaug asked how much of the parking is being added north of the field. It was noted half of the new parking will be in that location. Kjolhaug believed concept 2 favors the Southshore Center by addition even more parking. He stated he preferred concept 2. Hartmann stated many of the complaints about the park is the lack of parking. Quinlan asked about the timeline for approval. Jason Amberg of WSB stated moving ahead, the final design plan will be developed. A construction cost estimate would then be prepared and submitted to the City Planner. Nielsen stated it would be better to get a recommendation from this Commission to go to the City Council first. Nielsen noted the City Council is leaning toward breaking this into a two- year project. He noted the City Council’s last meeting in December 9, and the Park Commission meets on December 10. Nielsen asked if WSB would have enough time for the design phase if this goes to the City Council in January. Amberg stated it would be advantageous to prepare a survey before the snow flies. Quinlan asked for an unofficial vote on the preferred concept. Quinlan, Hartmann, Mangold and Sawtell were in favor of concept 1. Kjolhaug, Edmondson and Dietz did not have a firm choice. It was noted the cost to move the field would range between $2500 and $5000. Dietz voted for concept 1. Kjolhaug stated he didn’t see the connection between City Hall and Southshore in concept 1. Mangold believed concept 2 might help the Center more but would be much more expensive. Kjolhaug agreed the survey should be done yet this fall. He stated it is important to delineate the wetlands in the area. PARK COMMISSION MINUTES TUESDAY, NOVEMBER 19, 2013 4 PAGE 3 OF Kjolhaug stated it is important to remember a decision needs to be made regarding what will happen with the hockey rink. Edmondson moved to recommend concept 1 with cost comparisons of moving the field 20-40’ to the south and the possibility of a small picnic shelter to be added. Hartmann seconded the motion. Motion carried. Nielsen asked the Commissioners to discuss what should be included in the shelter. It was noted it should have bathrooms, not be enclosed, and have the ability to be rented. Quinlan moved to recommend authorizing WSB proceed with the necessary field work. Kjolhaug seconded the motion. Motion carried. Nielsen noted this will be on the December 9 City Council agenda. 6. ARCTIC FEVER SNOW SCULPTURES Commissioners discussed last year’s event, suggested a plan to assign blocks, whether spacing should increase/decrease, and whether there should be horizontal/vertical configurations. Mangold stated vehicles should not be allowed to park on the field. Hartmann stated there should be amateur and professional categories. Edmondson stated Joey Nova’s will be involved as will Excelsior Brewing. Hartmann stated there should be s’mores this time. Edmondson stated he would like to have someone help him solicit prizes this time. Edmondson was directed to inform Sue Davis of all discussion relating to snow sculptures. 7. FREEMAN PARK PICNIC SHELTER RE-ROOF Nielsen stated estimates to re-roof the picnic shelter were closer to $4,000 rather than $3,000. Commissioners discussed the roof project. Mangold stated he didn’t understand why this item is coming out of the CIP budget. He based this on the amount of the project and the fact that it is maintenance. Sawtell moved, Kjolhaug seconded to recommend proceeding with the re-roof of the picnic shelter not to exceed $4,000 and have staff look at whether this should be a budgeted expense in the CIP. Motion carried. 8. STAFF AND LIAISON REPORTS/UPDATES A. City Council B. Staff Nielsen discussed recent City Council actions. He stated the money from the sale of the house will be spent on Badger Park. Commissioners discussed park updates in various parks. Nielsen updated the Commission on discussions with Tonka Bay about hockey rink usage. Commissioners discussed having a work session meeting with Tonka Bay to discuss options for the hockey rink. PARK COMMISSION MINUTES TUESDAY, NOVEMBER 19, 2013 4 PAGE 4 OF 9. ADJOURN Kjolhaug moved, Hartmann seconded, to adjourn the Park Commission Meeting of November 19, 2013 at 9:35 p.m. Motion carried. RESPECTFULLY SUBMITTED, Clare T. Link Recorder