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070814 Pk Mins CITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, JULY 8, 2014 7:00 P.M. MINUTES 1.CONVENE PARK COMMISSION MEETING Chair Mangold convened the meeting at 7:00 p.m. A.Roll Call ; Present: Chair Mangold, Commissioners Hartmann, Dietz, and SawtellCity Council Liaison Woodruff; City Planner Nielsen Absent: Ische B.Review Agenda Sawtell moved to approve the agenda as written. Dietz seconded the motion. Motion carried 4- 0. 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of June 10, 2014. Sawtell moved to approve the minutes of the June 10, 2014 meeting as amended: Under Item 5: third paragraph, change to read: have we noticed a difference from the change in herbicides; Item 7, issue about the dog park is that it would be too small. Hartmann seconded the motion. Motion carried 4-0. 3. MATTERS FROM THE FLOOR There were none. 4. MANOR PARK BOUNDARY INFORMATION Nielsen stated a perimeter trail in Manor Park was a discussion item during the recent park tour. He discussed options for trail placement. He noticed it would be tight behind the tennis court. Mangold stated there are terrain issues adjacent to the pond. He stated it would be a much more significant project because of topography concerns. Nielsen stated a boardwalk might be a solution. The question is whether you want to be that close to the pond. If you can’t get around the tennis court or pond, it would be a short trail but could still be considered. Mangold stated the original plan was to just carve a path with a lawnmower. Sawtell suggested a loop through the memorial garden and then come back. Mangold stated there are problems on both sides of the pond. He didn’t think there would be a quick and simple solution. Nielsen suggested making the loop shorter. Mangold believed that anything is better than nothing. PARK COMMISSION MINUTES TUESDAY, JULY 8, 2014 6 PAGE 2 OF Nielsen stated the idea was to mow it shorter so the trail is identified. Long term, an ag or limestone trail could be options. Woodruff stated leaving high vegetation along the pond would discourage geese from coming up out of the pond. He suggested an option that would avoid problem areas near the tennis court. Mangold suggested Public Works be given the option to determine the trail based on mowing. Nielsen stated staff would work with Public Works to determine the trail location along the tot lot and back to Manor Road. 5.REVIEW INFORMAL SURVEY FOR SOUTHSHORE SKATE PARK Mangold stated a survey has been prepared for input on the Southshore Skate Park. Nielsen asked for input on the wording. Dietz suggested changing “into” to “in” in the third line. Nielsen discussed future plans for the community garden fencing. Woodruff suggested a “don’t know” option on the survey for those who are not familiar with the park. Dietz suggested there be an option to keep the park or not. Sawtell asked when the survey would be going out. Nielsen stated it could possibly make the August newsletter. If not, it will go out in September. 6.REVIEW MAINTENANCE ITEMS FROM PARK TOURS Freeman Park Mangold stated staff has provided a list of maintenance items for each park. Nielsen stated he would like input on when maintenance items should be scheduled. Commissioners reviewed and identified the timing of maintenance items by park beginning with Freeman. The baseball fences will be adjusted as soon as possible. Nielsen asked if the ball field fence near Eddy Station is something that should be done this year. If it is a repair item, it could be done within ninety days. Nielsen stated if the poles are okay, the chain link could be removed, and new materials be added. Woodruff suggested a 2-3 sentence description of each item on the list for the benefit of those who may read this. Nielsen stated that would be a good idea. Mangold stated some items may not need to be done immediately, but we are keeping our eyes on them. Mangold suggested a column be added labeled “watch”. PARK COMMISSION MINUTES TUESDAY, JULY 8, 2014 6 PAGE 3 OF Commissioners discussed needed repairs to the park shelter. Adding water to the garden site and a spigot were moved to the CIP. The drinking fountain at the small concession stand would be a contractor job as soon as possible. Woodruff noted a hose bib was added to the drinking fountain and needs to be removed. Nielsen stated the drinking fountain will be replaced within thirty days. Nielsen stated concrete work is needed. Mangold stated that was needed at the small concession stand. Nielsen stated he had it down on his list for Eddy Station. Mangold stated it is an item to keep your eyes on. Nielsen asked for clarification of the paved trail that needs work. Commissioners noted the location. Nielsen stated it would be done in conjunction with the Shorewood Oaks trail project. Mangold suggested continue to watch asphalt trail and concrete work be added to the “watch” list. Cathcart Park Commissioners discussed Cathcart Park items. Nielsen suggested pulling material from the Master Plan and bring it to the next meeting for discussion. Mangold stated the parking on Cathcart continues to be an issue. He stated it has been up to schedulers to stagger games to address parking issues. Mangold stated we should continue with staggered scheduling to address the issues with parking. Nielsen suggested having “no parking on grass” signs as an option. Nielsen suggested the ball field people send out notices to their participants. Commissioners discussed lighting replacement. Mangold stated that should be on the watch list. Commissioners will also add drainage issues to the watch list. Commissioners and staff discussed herbicide treatment and native plantings throughout the city. Cleanup around the tennis court and playground at Cathcart needs to be done within the next thirty days. Crescent Beach Commissioners discussed Crescent Beach and need for raking and cleaning. Shorewood and Tonka Bay have alternating weeks for maintenance. Gideons Glen PARK COMMISSION MINUTES TUESDAY, JULY 8, 2014 6 PAGE 4 OF Commissioners discussed Gideons Glen. The Watershed District doesn’t want to go ahead with the parking lot until the erosion issue is resolved which is an annual issue. Nielsen stated staff will be meeting with the Watershed soon to discuss the issue. Commissioners discussed the parking lot and signage and getting approval for signage. Woodruff recalled there were no objections to the dollars but to the timing. The Council held off approval. Nielsen stated all three items will be moved to ninety days. Badger Park Commissioners discussed Badger Park maintenance. Mangold asked for an update on the rustic crossing. Nielsen stated staff is working on plans and drainage calculations. Information would be provided in the near future. Nielsen believed it should be completed this year, and a box culvert be constructed rather than a bridge. Commissioners discussed the playground equipment and needed repairs. Nielsen believed it should be repaired as soon as possible. He stated he would look for grant money for tennis court repairs and move it the CIP item list. Mangold believed this is also the year for tennis court resurfacing. Manor Park Mangold stated he would like to add the removal of the dead wood in the willow tree in Manor Park. Nielsen stated an estimate is being redone for the work. He asked if the estimate should be brought to the Park Commission prior to Council approval. Mangold stated he didn’t think that would be necessary. Commissioners discussed drain tile improvements and volleyball court maintenance. Mangold noted the Park Rules sign needs to be fixed/replaced. He stated the rain garden on the west side should be a CIP item. Nielsen stated it may be possible to get Metro Blooms to help out with a project to correct drainage issues. Woodruff suggested Engineering review drainage from the roof. Skate Park Mangold asked if Public Works or a contractor would be replacing panels on the skate structure. Nielsen stated Public Works would do it regardless of the survey results. Woodruff noted the materials to repair skate structures are fairly expensive unless there is a safety issue. Sawtell stated it is a definite safety issue. Nielsen stated it would be identified as a ninety day project. Mangold asked if weeds in cracks would be removed. Nielsen stated there is a contractor for this project. Mangold suggested it be a thirty day project. PARK COMMISSION MINUTES TUESDAY, JULY 8, 2014 6 PAGE 5 OF Commissioners discussed the signage that states there is video surveillance at the park. They were concerned about what would happen if something bad happens there and there isn’t any surveillance. Woodruff believed it is something the city attorney should review as he knows there is not surveillance. The dog park would be moved to the CIP. Dietz asked if approving the garden size should also be included on the list. Nielsen stated it would be turned in the fall. He explained how the fence can be expanded once the market is determined. Silverwood Park Nielsen stated the Eagle Scout is not removing the large ash tree. The removal will be a contract item. The Eagle Scout is adding the new bench in the next week or so. Commissioners discussed the retaining wall adjacent to the basketball court. Nielsen stated it would be identified as a ninety-day project. He thought Public Works might be able to repair the wall. Christmas Lake Mangold stated new signs are needed. Nielsen stated they are the AIS signs. Some are faded out. Signs are available and just need to be replaced. Commissioners discussed the dock replacement. Nielsen stated it is not in bad condition. Woodruff discussed the disputed ownership. The dock would be added under the long term CIP. All Parks Commissioners discussed tree replacement, buckthorn removal, and locking memo boards. Mangold suggested completion dates be listed rather than checkmarks. Nielsen discussed the park concept plans and need for input. He stated the master plans for Freeman and Badger will be brought back to the next meeting for review. 7.MUSIC IN THE PARK – MOVE TO FREEMAN Nielsen updated the Commission on the recent Music in the Park at Badger Park. He suggested it be moved to Freeman Park. Woodruff stated it was originally held at Freeman Park. Commissioners agreed to the move. 8.NEW BUSINESS None PARK COMMISSION MINUTES TUESDAY, JULY 8, 2014 6 PAGE 6 OF 9. STAFF AND LIAISON REPORTS/UPDATES A. City Council Woodruff discussed recent City Council actions. B. Staff Nielsen discussed possible locations for clover planting as a bee friendly option. He stated there are other plants that are more durable. 10. ADJOURN Sawtell moved, Dietz seconded, to adjourn the Park Commission Meeting of July 8, 2014 at 9:02 p.m. Motion carried 4-0. RESPECTFULLY SUBMITTED, Clare T. Link Recorder