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081914 pk min CITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, AUGUST 19, 2014 7:00 P.M. MINUTES 1. CONVENE PARK COMMISSION MEETING Chair Mangold convened the meeting at 7:00 p.m. A. Roll Call ; Present: Chair Mangold, Commissioners Hartmann, Dietz, Sawtell, and Ische City Council Liaison Woodruff; City Planner Nielsen Absent: None B. Review Agenda Hartmann moved to approve the agenda as written. Sawtell seconded the motion. Motion carried 5-0. 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of July 8, 2014. Sawtell moved to approve the minutes of the July 8, 2014 meeting as amended: Page 2, Freeman Park, change subscription to description and Page 4 under Manor Park, change to the dead wood in the willow tree. Move Manor Park to be before the preceding paragraph. Ische seconded the motion. Motion carried 5-0. 3. MATTERS FROM THE FLOOR There were none. 4. CATHCART PARK MASTER PLAN REVIEW Nielsen stated we need to review the master plan for each park to determine what should be done in each park and adjust planning accordingly. He stated if the plan for Cathcart is as the Commission sees it should be for the park, then we need to start incorporating items into the CIP. Dietz asked if the City Council approved the master plan. Nielsen understood they accepted the TKDA report but never adopted the plan. He stated he would have liked to incorporate the master plans into the Comprehensive Plan but not if they are unrealistic. Woodruff stated the City Council in 2009 stated that experts should create a plan for what the parks should include. TKDA was hired to talk to the Council and Park Commission and gather input on what amenities should be in the parks. The result was a concept which was unaffordable. The question now is if there is any value in this concept to be used as a starting point. Sawtell stated it is something to aspire to. PARK COMMISSION MINUTES TUESDAY, AUGUST 19, 2014 5 PAGE 2 OF Mangold stated the question is what should be done to this park. He stated the hockey rink and tennis courts are the big ticket items. Nielsen stated the parking lot is also a big ticket item. Ische questioned how much the city hockey rinks are even used and whether they are even cost effective. He didn’t think the current layout allows for the expansion of the parking lot unless the ball field is moved. Woodruff recalled earlier discussions were to reduce the size of the ball field. Woodruff stated the hockey use needs to be answered. He stated he understood organized hockey teams are getting their ice time in other locations. Mangold stated the organizer for youth hockey indicated teams are more than willing to use outdoor ice for practice. From their perspective, they believed outdoor ice should be kept. The big thing that we need to determine is if we need to go to a full-sized hockey rink. Commissioners discussed hockey rink usage. Ische asked if the City has a formal agreement with the church across the street from Cathcart for parking usage. Nielsen stated he didn’t believe it is a formal agreement. Sawtell stated it was explored, and the church won’t advertise the parking availability. Parking concerns were discussed. Mangold asked how many parking spaces are at Cathcart now. Nielsen stated he didn’t have the number of spaces. Commissioners discussed other uses for the hockey rink. It was noted sewer is unavailable for this park. Commissioners discussed working with Chanhassen to develop this park as a joint venture. Nielsen stated he would send them a request for a joint venture. Dietz stated the major focus should be on parking in Cathcart. Ische asked if there is a way to increase parking while maintaining the ball field. He suggested a top five list be created for each park. Nielsen stated if Chanhassen isn’t willing to participate in the development of the park, then other parks in Shorewood should be given a higher priority. Commissioners and staff also discussed the possibility of hooking up to Chanhassen’s water service. Mangold stated the first step is to contact Chanhassen to find out if they are willing to help with the park. 5. BADGER PARK MASTER PLAN REVIEW – CONCEPT 1.5 PLAN Nielsen reviewed the layout for Concept 1.5 for Badger Park and indicated one of the main changes was a turnaround which resulted in the loss of 15 parking spaces. A security fence was added, and phases were created. Mangold asked what direction staff is looking for. Nielsen stated the intent is to get approval of one of the concepts. Ische stated he liked this plan but did not support the planned phasing. He didn’t think the parking lot to the north of the village green should be constructed until the village green is constructed. PARK COMMISSION MINUTES TUESDAY, AUGUST 19, 2014 5 PAGE 3 OF Hartmann agreed and stated the shelter is a major item. Mangold assumed all the grading would be done as part of phase one. Nielsen stated that is his understanding. Woodruff stated the monies in the park capital fund at the end of next year would come close to allowing phase one to happen but would deplete the fund. Ische asked what is included in phase one for the ball field. He asked if it would include earth work and construction. Nielsen stated all items as part of the ball field constructed are included in several line items. In response to a question from Ische, Nielsen discussed the field construction. Mangold stated the Council and Commission need to look at this as one project even though there will be two phases. Ische asked if there have been any discussions at the Council level for alternative funding. Woodruff stated there have been some discussions about bonding. He would recommend the Commission make a strong stand on what they believe is the right approach for the City in order to move forward. Ische stated he couldn’t see agreeing to phase one without knowing when phase two would be completed. Mangold stated we need to pick a concept and move forward with whatever budget number it is going to be. Ische stated he agreed but would like to get a better understanding of what is in the budget. Nielsen discussed options. He stated a plan should be selected in order to move forward. Woodruff stated the challenge is to get WSB to create a narrative for the design. Dietz stated there must be a standard for the cost of constructing a ball field. Nielsen stated you are going to run across this for every item in the park. Woodruff stated there is a level of detail that is not included in the plan. Sawtell stated he was concerned about the loss of parking spaces but did support the addition of a turnaround. Dietz also supported the new phase. Woodruff suggested a member of the Commission report their recommendation to the City Council. Ische stated the removal of two trees would add two more parking spaces. He also suggested the aggregate trail could be reconfigured. Sawtell moved to recommend to the City Council that concept 1.5 be pursued. Hartmann seconded the motion. Motion carried 5-0. PARK COMMISSION MINUTES TUESDAY, AUGUST 19, 2014 5 PAGE 4 OF 6. UPDATE ON MAINTENANCE ITEMS FROM PARK TOURS Nielsen stated he hasn’t prepared a description of each item. He stated a couple items have changed. Mangold asked for an update on what should be done within the next thirty days. Nielsen discussed future maintenance items which will be completed. Woodruff suggested a “c” be added by every item that has been completed. Hartmann asked when the trees will get done. Nielsen stated it is high priority, and the contractor is aware of the situation. Hartmann asked when the playground at Badger would be repaired. Nielsen discussed the timeline for the repair. Nielsen stated he hasn’t been given any reasons why the maintenance items will not be completed in the next thirty days. Woodruff suggested a footnote be added indicating the actual start date. Commissioners and staff discussed the use of pesticides in the City. Nielsen stated there was a question whether pavement should be added where ball players wearing spikes are walking. Hartmann stated the pavement already exists and needs to be curated. Woodruff stated activity on repaving the path may have to wait until drainage issues are resolved. Mangold stated the paved area is not where the drainage issue exists. He stated the description is incorrect. Nielsen stated issues at Crescent have been addressed. Work continues on Gideon Glen. He also indicated Manor Park will have drainage issues and gutters addressed. He indicated there is not enough depth for a rain garden. He stated he has asked for quotes. Work will continue in the next ninety days. Commissioners and staff discussed mowing procedures in the parks. Hartmann asked if there are any Eagle Scout projects. Nielsen stated there is some interest. Ische suggested some “Did you know” signs be posted along the trail. Mangold noted there are eighteen panels at the skate park that need to be replaced at $300 per panel. The question is whether we want to continue to put money into the park. Nielsen suggested they wait until the responses from the survey are received. Commissioners agreed. 7. REVISIT WATER AT FREEMAN PARK COMMUNITY GARDENS Nielsen stated it is possible the funding could come from the City Water fund. Woodruff believed the water at the gardens at the Skate Park cost approximately $5,000. PARK COMMISSION MINUTES TUESDAY, AUGUST 19, 2014 5 PAGE 5 OF Commissioners discussed whether the garden at Freeman could be relocated away from the utility line. Nielsen stated it shouldn’t be an issue. Mangold stated an actual quote for the water source is needed. He stated we also need to know how much expansion space is available and whether there is a better location. 8. NEW BUSINESS Hartmann asked if we are going to talk about the letter from Mr. Lindstrom. Nielsen stated we should probably have discussed it under the Badger Park discussion. Mangold asked for information on how many fields are being used by what groups. 9. STAFF AND LIAISON REPORTS/UPDATES A. City Council Woodruff reported on recent City Council activities. B. Staff Commissioners discussed the Badger Park motion to recommend approval of concept 1.5. Hartmann stated she supported the earlier motion. Mangold stated hockey at Freeman Park is the long term goal. Nielsen stated the discussion to add a football field at Freeman can be part of that park’s master plan discussion. 10. ADJOURN Dietz moved, Sawtell seconded to adjourn the Park Commission Meeting of August 19, 2014 at 9:08 p.m. Motion carried . RESPECTFULLY SUBMITTED, Clare T. Link Recorder