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051016 pk min CITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, MAY 10, 2016 7:00 P.M. MINUTES 1. CONVENE PARK COMMISSION MEETING Chair Mangold convened the meeting at 7:00 p.m. A. Roll Call ; Present: Chair Mangold, Commissioners Vassar, Kobs and Rock City Planner Nielsen Absent: None B. Review Agenda Rock moved to approve the agenda as written. Kobs seconded the motion. Motion carried 4-0. 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of April 26, 2016 Kobs moved to approve the minutes of the April 26, 2016 meeting as written. Vassar seconded the motion. Motion carried -0. 3. MATTERS FROM THE FLOOR There were none. 4. REVIEW GRADING PLAN FOR BADGER FIELD Nielsen reviewed the grading plan for Badger Field. He stated this is not a grading plan for the entire park. He highlighted the location of the practice field which is 45’ x 90’. He noted the practice area does encroach into the park space which will require some adjustment to the “pinwheel” design. He stated there is a need for play areas and whether pre-K and elementary aged could be combined areas. He stated it looked like the field would be able to be located between the existing light poles. He also indicated the hockey rink would need to be removed sooner rather than later. In response to a question from Vassar, Nielsen discussed the fill relocation from the field to the area where the hockey rink is located. He stated there are other areas that need fill. Commissioners and staff reviewed the recent quote from Field Turf for fill removal. Nielsen stated they haven’t seen the grading plan at this point. Nielsen stated the hockey rink removal might be a moot point. Commissioners continued to discuss grading of the site. Mangold stated we need a grading plan that is from the tennis courts over and not just for the field. Nielsen stated we need to tell them we want it leveled off for an even elevation throughout. Rock asked if a sloping hill might be an option for viewing games. Nielsen stated this is a preliminary plan. We’ll keep the fill we need and not haul it all away. PARK COMMISSION MINUTES TUESDAY, MAY 10, 2016 3 PAGE 2 OF Commissioners and staff discussed tree removal. Nielsen stated the engineer had indicated the field could be 20’ longer. Mangold stated he didn’t see any issue with the expanded lacrosse area. His concern was the tree line and what would be done with the space that is hockey. Vassar was concerned about whether there would be room for the perimeter trail. Mangold was concerned about restoration once grading has been completed and turf established. Nielsen stated we will need to have a special meeting to go through these concerns so work can begin by June 1. Commissioners discussed a possible date for a meeting. 5. DISCUSS HOCKEY RINKS AT THE PARKS Mangold stated there have been a number of discussions about hockey rinks and usage in Shorewood. There is a need to discuss the overall needs throughout the city now. Nielsen reviewed options to have a rink in Freeman Park as well as lighting. He also suggested taking a more detailed look at two locations should the decision be made to have a rink at Freeman. Vassar believed there is enough usage of the rinks to need a rink at Freeman. Rock stated he liked the idea of smaller rinks for kids. He asked where portable boards would be stored when not in use. Nielsen stated they would be stored. Mangold stated it was important to have passive areas in the parks and not fill them with rinks and fields. He stated there would also need to be additional grading before the rink is added. He didn’t necessarily think the full set of boards would be part of phase one. Commissioners discussed whether a rink is needed at Freeman. Vassar stated she was concerned about losing skaters. Nielsen stated having a separation between free skate and hockey is worthwhile. Rock suggested a sport court layout that a rink could overlay in the winter. Mangold stated it wouldn’t be cost effective. Mangold didn’t think we needed another full-sized hockey rink. He stated there would be great expense grading and lighting the area before the boards even go up. It was agreed there needs to be a rink somewhere to replace Badger rink. Mangold asked if it would be okay to wait 1-3 years to have a rink at Freeman. Vassar stated 3 years would be too long. Vassar asked if the grading could even be done this year. Mangold stated we could have this conversation again when we know what it would cost at the August meeting. We would also need to see how it will fit in our CIP. It would also need to be determined if the hockey boards at Badger will be removed. Mangold moved, Rock seconded for staff to move forward to find out the cost of grading and lighting the area at Freeman Park for a future rink for the August meeting. Vassar stated additional lighting is needed in the parking lot. Motion carried 4-0. PARK COMMISSION MINUTES TUESDAY, MAY 10, 2016 3 PAGE 3 OF 6. REVIEW JUNE AND JULY PARK TOUR AGENDAS Mangold reviewed the park tours for June and July. Nielsen noted Director Brown would also attend. Mangold noted Crescent Beach is not included in the tour schedule. Vassar asked if it is necessary to even tour Badger. Mangold stated it should stay on so progress can be reviewed. Crescent Beach was added to the June schedule. 7. DETERMINE VICE-CHAIR Mangold noted Stelmachers has resigned, and he was the vice-chair. Mangold asked for volunteers. Mangold nominated Paul Kobs as vice-chair, Rock seconded. Motion carried 4-0. 8. NEW BUSINESS Vassar stated Chaska would be interested in acquiring some of the skate park equipment. Nielsen stated it hasn’t gone to the Council to make the recommendation to dismantle the skate park. It would go to their st meeting on the 31. 9. STAFF AND LIAISON REPORTS/UPDATES A. City Council Nielsen updated the Commission on recent City Council actions. B. Staff Nielsen discussed recent trail construction activity. Nielsen reviewed a request from a resident who would like to put birdhouses in the parks. Our concern would be how they would be mounted. Rock stated he would be concerned about sizes. Nielsen stated birdhouses on poles would make the most sense, but they would get more information on the resident’s plan. More details will follow. Vassar asked if there would be signs posted at the clover fields. Mangold stated the Bee Safe group had planned to provide signs. Nielsen stated he would look into it. 10. ADJOURN Kobs moved, Vassar seconded, to adjourn the Park Commission Meeting of May 10, 2016 at 8:32 p.m. Motion carried . RESPECTFULLY SUBMITTED, Clare T. Link Recorder