102516 Pk Mins
CITY OF SHOREWOOD 5755 COUNTRY CLUB RD
PARK COMMISSION MEETING SHOREWOOD CITY HALL
TUESDAY, OCTOBER 25, 2016 7:00 P.M.
MINUTES
1. CONVENE PARK COMMISSION MEETING
Chair Mangold convened the meeting at 7:00 p.m.
A. Roll Call
;
Present: Chair Mangold, Commissioners Vassar, and Barrand City Planner
Nielsen
Absent: Kobs and Rock
B. Review Agenda
Vassar moved to approve the agenda as written. Barr seconded the motion. Motion carried 3-
0.
2. APPROVAL OF MINUTES
A. Park Commission Meeting Minutes of September 13, 2016
Barr moved to approve the minutes of the September 13, 2016 meeting as written. Vassar
seconded the motion. Motion carried 3-0.
3. MATTERS FROM THE FLOOR
There were none.
4. CONCESSION AGREEMENT FOR 2017
Nielsen stated the agreement has been $394 for the past several years. He indicated there was no interest
last year from any sports group that might want to take over the concessions.
Mangold moved to recommend approval of the concession agreement for 2017. Barr seconded the
motion. Motion carried 3-0.
5. FREEMAN PARK ICE RINK
A. Grading/Lighting Update for Rink
Nielsen reviewed a quote from Frehal Construction in the amount of $9,000 for grading. Soil
tests are needed for the light poles at a cost of $2000 which could also be done by Frehal. The
lights/electric would cost $25,000 for a total of $36,000. He indicated this was significantly less
than a quote from the previous year. He stated the timing would be an issue. We would be
looking at the end of December to begin work.
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Barr asked if December would be too late in the year to dig. Nielsen stated it probably would not
as they use an auger to perform the work.
Vassar asked what would happen if the work could not be done. Temporary lighting was cited as
a possibility.
Mangold stated the grading needs to be done, and we can still have the ice there. He preferred
permanent lighting, but temporary lighting options would be alright.
Vassar asked if cement can be set in December. Nielsen stated cement can be poured into the
winter. He explained the process to install the poles and lighting.
Commissioners agreed grading would be the most essential. Mangold stated we need the ice.
Commissioners discussed lighting.
Commissioners discussed the size and proposed use of the rink and the possibility of adding a
loop around the rink for skating. They also discussed whether boards would be added at a future
date. Lighting locations were also discussed. Barr suggested staff look at whether the loop is
even a possibility and provide a design at the next meeting. Nielsen stated that could be done.
Commissioners agreed something should be done this season. Vassar stated we need lighting, and
commissioner concurred.
Mangold moved to recommend moving forward with the grading and power for a free
skate space at Freeman Park not to exceed $40,000. Barr seconded the motion. Motion
carried 3-0.
B. Review Costs for Concession Stand Partition Wall
No discussion.
REVIEW ATHLETIC FIELD RESERVATION FORM FEES FOR
6.
LACROSSE/FOOTBALL FIELD
Nielsen discussed proposed fees for lacrosse/football field at Badger Park. He stated for now, $50 per hour
would be in order.
Mangold asked how this compares to the weekly game night usage and are they going to be charged.
Nielsen stated the non-profits don’t pay that.
Mangold asked if the light fee would be an additional fee at $30 per hour or if it is included in the
reservation fee. Nielsen stated he needed to do more research. Mangold suggested tabling this item. He
indicated he would prefer keeping the lighting fee as a separate fee. Mangold discussed his concerns about
cancelled games where the lighting remains on. Nielsen stated this would need to be resolved somehow.
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Vassar suggested hourly rates be charged for rink usage rather than a daily charge. Nielsen stated he
would like to do more research on this.
REVIEW PLAYGROUND EQUIPMENT LIST
7.
Mangold discussed whether we need the same level of playground equipment in every park. He stated we
have a large enough park system where we can be versatile. He stated he sees Badger as the top priority
for equipment.
Barr asked what the difference would be between a tot lot and a playground. Mangold stated a tot lot is for
younger children.
Commissioners discussed ranking playground replacement in the city’s parks. They agreed Freeman South
would be the second priority followed by Cathcart. Silverwood would be fourth and Freeman North would
be fifth followed by Manor Park.
Mangold stated playground structure goals have been the same for all the parks, and he didn’t agree they
need to be that way in the future. He asked if the major set be in Badger or Freeman. What we do in
Badger would dictate what would be done at other parks. Nielsen didn’t think Badger would be the
destination for a larger set. He believed Freeman would be a better choice for a destination playground.
Mangold believed it would be in Freeman North. Barr asked if two playgrounds are needed in Freeman.
Mangold stated the shelter at Freeman is the top rental space. He would prefer scaling down the south
equipment. Vassar stated the equipment should be the same age range at both locations in Freeman.
Mangold believed it was a large enough park for two sets of equipment. Nielsen suggested having
equipment companies come in. He stated another option would be to request proposals for various age
ranges and uses.
Commissioners discussed equipment in Badger Park. Mangold asked if it should be bigger than what is
generally there. Vassar stated it should. He asked if there were anticipated lacrosse camps planned which
would generate users.
Commissioners agreed the equipment at Manor and Cathcart do not need to be addressed at this time.
Mangold stated the next phase is to get someone to come in and talk to us about equipment choices for
Badger Park.
8. NEW BUSINESS
9. STAFF AND LIAISON REPORTS/UPDATES
A. City Council
B. Staff
Commissioners and staff discussed the status of the skate park and the Park CIP. Nielsen discussed the
status of the work on the lacrosse/football field at Badger Park.
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Mangold asked what Public Works plan will be for maintenance of the field. Nielsen stated the
contractor will be providing training. Mangold stated it should be a priority for Public Works to take
care of this investment.
10. ADJOURN
Barr moved, Vassar seconded, to adjourn the Park Commission Meeting of October 25, 2016 at 8:22
p.m. Motion carried 3-0.
RESPECTFULLY SUBMITTED,
Clare T. Link
Recorder