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011017 Park Minutes CITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, JANUARY 10, 2017 7:00 P.M. MINUTES 1. CONVENE PARK COMMISSION MEETING Chair Mangold convened the meeting at 7:00 p.m. A. Roll Call ; Present: Chair Mangold, Commissioners Vassar, Kobs, Rock, and BarrCity Council Liaison Labadie; City Administrator Lerud; City Planner Nielsen Absent: None B. Review Agenda Rock moved to approve the agenda as written. Barr seconded the motion. Motion carried 5-0. City Administrator Lerud introduced himself and looked forward to working with the Park Commission in the future. 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of November 22, 2016 Kobs moved to approve the minutes of the November 22, 2016 meeting as written. Vassar seconded the motion. Motion carried 5-0. 3. MATTERS FROM THE FLOOR There were none. 4. UPDATE ON ARCTIC FEVER Sue Davis gave a short history of the Arctic Fever event. The event has grown from a half day event in a couple parks to a 4-day, 3-city extravaganza. She encouraged the Commissioners to attend as many events as possible this weekend. She thanked them for their event funding. Nielsen thanked Davis for creating the event. 5. BADGER PARK – NEXT STEP Mangold stated the turf was completed this year. Nielsen stated the lacrosse league would like to see bleachers added as well as a practice wall which they would fund. Mangold asked if there were any open items at the park. Nielsen stated we are holding back three percent to repair bald spots and complete training on maintenance. PARK COMMISSION MINUTES TUESDAY, January 10, 2017 4 PAGE 2 OF In response to a question from Mangold, Nielsen discussed the phasing of the park construction. He stated the turf field has been completed, and the parking lot will be completed this year. A third phase would be contingent upon the country club property continuing to develop. It is hoped the main parking lot from city hall to the community center could be incorporated into the parking lot construction. Vassar asked what the status was on the trail construction at the south end of the lacrosse field. Nielsen stated it is tight space-wise, but the plan would be to complete the trail. Barr asked if the main trail would be paved, and Nielsen responded it would. Vassar asked if it would make sense to wait on the trails if there was a funding concern. Nielsen stated if there is any way to construct them with the parking lot, they should be constructed. In response to a question from Rock, Nielsen discussed the box culvert and bridge construction. Mangold asked how the utility construction fit into the parking lot construction. Nielsen stated it will be constructed as planned. Mangold discussed his concerns about being able to fund the plan. Nielsen stated the Finance Director told him the CIP would be exhausted to pay for this project. He discussed future funding opportunities. Nielsen stated we need to start looking at the park amenities and scale down the shelter to begin with. We need to talk seriously about whether bathrooms would be constructed. He stated phase two could go on for several years. Mangold asked for feedback on where to go from here and whether to move forward in pieces, with a serious plan. Rock agreed and stated more detailed information is needed. If we lack money, then we scale down the plan. Nielsen stated this plan has been approved by the City Council who stated the work will be done when the funding is available. He stated it would make sense to get the plans and specifications done now. We won’t know how much it costs until the bids come in. Mangold suggested talking about what we want in the park, then going to the City Council to tell them why we want it. He stated he wanted to make sure we didn’t lose our focus. There needs to be a focus on where we are going. He stated we need to get the numbers for the parking lot as soon as possible. Rock suggested estimates be sought for parking and other park improvements. Nielsen stated the majority of the grading has already been done although there may be some trenching needed for utilities if bathrooms are added. Nielsen stated he would like the Park Commission to make a recommendation to the City Council to move forward with plans and specifications for the parking lot on concept 1.5. Mangold moved, Barr seconded to recommend the City Council order the preparation of plans and specifications for the parking lot in concept 1.5. Motion carried 5-0. PARK COMMISSION MINUTES TUESDAY, January 10, 2017 4 PAGE 3 OF Mangold discussed the kind of playground to put in Badger Park. Nielsen noted this plan has two kinds of equipment. He stated there had been talk about a combined set that will suit many age groups and having vendors come in. Barr suggested that be done as soon as possible. Nielsen stated it will be on the agenda in February. Mangold discussed tennis court construction. Nielsen stated staff could also begin pursuing grant opportunities. 6. DISCUSS 2017 WORK PROGRAM Nielsen stated it won’t be possible to use the existing pavement at the skate park for pickle ball at this point. Mangold stated the work plan for staff needs to be added back in the list. Nielsen stated he would like a recommendation to City Council to request the grading of Freeman Park parking lot for the hockey rink so there can be skating next year. Rock moved, Kobs seconded, to recommend the City Council direct Public Works to add the grading of the parking lot at Freeman Park for the future hockey rink on their work schedule before September 1 or get a contractor to complete the work before the snow season. 7. DETERMINE LIAISONS FOR COUNCIL MEETINGS Commissioners discussed the Park Commission liaison schedule and set the following: January 23 – Mangold February 27 – Kobs March 27 – Barr 8. NEW BUSINESS None 9. STAFF AND LIAISON REPORTS/UPDATES A. City Council Labadie updated the Commission on recent City Council activities and the possible annexation of a portion of property in Excelsior where Excelsior Grill was located. B. Staff Nielsen stated the skate park ramps will be removed. 10. ADJOURN PARK COMMISSION MINUTES TUESDAY, January 10, 2017 4 PAGE 4 OF Vassar moved, Kobs seconded, to adjourn the Park Commission Meeting of January 10, 2017 at 8:20 p.m. Motion carried 5-0. RESPECTFULLY SUBMITTED, Clare T. Link Recorder