090917 Park MinutesCITY OF SHOREWOOD
PARK COMMISSION MEETING
TUESDAY, SEPTEMBER 9, 2017
MINUTES
1. CONVENE PARK COMMISSION MEETING
Chair Mangold convened the meeting at 7:10 p.m.
5755 COUNTRY CLUB RD
SHOREWOOD CITY HALL
7:00 P.M.
A. Roll Call
Present: Chair Mangold, Commissioners Vassar, Kobs, Barr, and Gorham; City
Planner Darling
Absent: Rock, Council Liaison Siakel
B. Review Agenda
Vassar moved to approve the agenda as amended: 4C — Freeman Ice Update. Gorham
seconded the motion. Motion carried 4 -0.
2. APPROVAL OF MINUTES
A. Park Commission Meeting Minutes of August 8, 2017
Vassar moved to approve the minutes of the August 8, 2017 meeting as amended: Siakel was
not present. Gorham seconded the motion. Motion carried 4 -0.
3. MATTERS FROM THE FLOOR
There were none.
4. OLD BUSINESS
A. Continue Review of CIP
Commissioners reviewed CIP projects and status. Mangold asked how the number for Badger Park of
$375,000 was calculated. Darling explained what the amount included such as the playground, buildings,
and miscellaneous work. Mangold noted 2019 would include the tennis court. He stated the center space
would be completed the following year.
Barr asked how estimates changed for these items. Darling stated the tennis court cost increased. She
stated there had been assumptions that we could obtain grants for the construction. Mangold asked how
the $375,000 compared to original estimates. Darling replied it was substantially less than the original
$700,000 estimate. She noted the Council was very comfortable with how the Park Commission
determined priorities. She also stated a $200,000 payment has been received.
Barr asked if grants could still be sought. Darling stated they could.
Darling stated she would provide engineering estimates for the construction by the next meeting.
PARK COMMISSION MINUTES
TUESDAY, SEPTEMBER 12, 2017
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Commissioners reviewed 2020 CIP projects beginning with the Freeman Park trail overlay. Darling stated
the figure shown is generic based on today's costs. She stated an overlay would involve a new bituminous
layer over the trail.
Mangold was concerned about budgeting for a grant we are not sure we will receive. He asked for staff
information explaining why the grants are included in the budget. He believed the Commission has a good
direction in the CIP for the next two years. The goal would be to determine what comes after Badger is
completed. He asked if we need to make a recommendation to Council. Darling stated a formal motion
could be made if the Commission is comfortable.
Barr asked if 100,000 is still a good benchmark for a playground. Vassar indicated it is.
Mangold moved, Gorham seconded to recommend approval of the CIP with the option to remove
grants from the budget. Motion carried 4 -0.
B. Badger Park Improvements
1) Parking
Darling stated the bid was awarded for the parking lot, and work will begin the week of September 18 with
completion in November with the exception of trees. In response to a question from Mangold, Darling
stated it includes repaving the City Hall parking lot.
Mangold noted the funding is a little over budget, and financing will come from other fund sources.
Darling stated we were lucky to get the prices when we did because the cost of oil and bituminous are
rising after the hurricane in Texas.
C. Freeman Park Ice Update
Vassar asked what the status was of the rink in Freeman Park. Darling stated grading will be done in the
fall. She stated lighting is also moving forward. The rink completion is moving forward for this year.
Mangold asked how the partition inside the shelter is progressing. Darling stated it is being constructed.
He asked for a clear time line from Public Works relating to the rink's construction schedule prior to the
next meeting.
Vassar moved, Barr seconded to obtain a bid for grading for the Freeman Park ice rink area.
Motion carried 4 -0.
5. NEW BUSINESS
A. Donation for Memorial Benches
Darling reviewed two donations for memorial benches in Freeman Park and another in Badger Park.
Vassar asked how the bench in Badger can be installed without a plan for the area. Darling indicated it
would not be installed until that is known.
Mangold was concerned about the proposed bench for Freeman will not match the existing one.
Darling stated she would check with Twila regarding bench design. Darling noted Council has
accepted the bench donation for the Badger Park bench.
PARK COMMISSION MINUTES
TUESDAY, SEPTEMBER 12, 2017
PAGE 3 OF 3
Vassar suggested other items for donation be considered. Barr suggested it be discussed with the
Parks Foundation.
6. STAFF AND LIAISON REPORTS /UPDATES
A. City Council
No City Council liaison present to give a report.
B. Staff
7. ADJOURN
Barr moved, Vassar seconded, to adjourn the Park Commission Meeting of September 12, 2017 at
7:55 p.m. Motion carried 4 -0.
RESPECTFULLY SUBMITTED,
Clare T. Link
Recorder