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100819 Park Minutes CITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, OCTOBER 8, 2019 7:00 P.M. MINUTES 1. CONVENE PARK COMMISSION MEETING Chair Mangold convened the meeting at 7:00 p.m. A. Roll Call ; Present: Chair Mangold, Hirner, and GallivanPlanning Director Darling and Park and Recreation Director Twila Grout Absent: Commissioners Vassar and Rock B. Review Agenda Gallivan moved to approve the agenda as written. Hirner seconded the motion. Motion carried 3-0. 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of September 10, 2019 Hirner moved to approve the minutes of the September 10, 2019 meeting as written. Mangold seconded the motion. Motion carried 3-0. 3. MATTERS FROM THE FLOOR George Greenfield, 24715 Yellowstone Trail, asked the Park Commission to consider suggesting to the Council that they purchase the land at the intersection of Yellowstone Trail and Seaman’s Drive and extending to Eureka. He stated that it is a beautiful piece of property and he would like the City to keep it as green space, not a formal park. He stated that, in his opinion, if the City can subsidize two extremely profitable senior apartment buildings, the City can afford to purchase this land. He stated that there may also be a way to work with a nature conservatory to preserve the land. He explained that he would like there to be at least one significant open area preserved within the City. 4. NEW BUSINESS - NONE 5. OLD BUSINESS A. Discussion on the CIP Chair Mangold noted that the updated CIP that included the recommendations made at the last Park Commission meeting was in the meeting packet. Planning Director Darling noted that the CIP includes the four priority projects that the Park Commission wanted. She stated that they total $850,000 between now and the end of 2025. She explained that there were a few programs that are considered maintenance that she feels are too PARK COMMISSION MINUTES TUESDAY, OCTOBER 8, 2019 3 PAGE 2 OF large to be considered maintenance, so she included those as well. She stated that the Park Commission only has financing for $650,000 through 2026 so staff will be applying for grants and trying to find other sources of funding to complete these projects. She explained that she accidentally reversed the priority of two of the projects when this was discussed at a Council work session because she hadn’t gotten the minutes before she had to put the report together to present, but noted that the current CIP reflects the desired priority from the Parks Commission. Commissioner Hirner stated that at the recent Council meeting where he had presented, there was talk about wiping the CIP clean and starting fresh to see how that would turn out. Planning Director Darling stated that is basically what was done because the Parks Commission started from scratch and put their priorities together. Commission Hirner asked what would happen if the grants or other funding do not come through. Planning Director Darling stated that if funding cannot be found, projects will be delayed. She stated that grant funding is generally done on an annual basis, so the City will start applying now for projects that the City is hoping to complete next summer. Mangold moved to recommend approval of the CIP to the Council, as presented. Gallivan seconded the motion. Motion carried 3-0. 6. STAFF AND LIAISON REPORTS / UPDATES A. City Council 1. South Shore Park Update Planning Director Darling explained that the Council elected not to move forward with looking into the sale of the South Shore Park land at this time. She stated that the Council felt that it was better served as open space rather than being developed, at least in the short term. Planning Director Darling gave an overview of the September 23, 2019 Council meeting as reflected in the minutes. B. Staff 1. Badger Park and Freeman Park Playground Updates Planning Director Darling stated that at Badger Park, the shelter should be delivered and installed next week if weather allows. She stated that the bathroom facility is underway and shouldn’t have any weather delays. She stated that once the concrete work is completed the poured in place rubber surfacing, seeding and landscaping can be completed. She stated that there are weather concerns with the poured in place rubber because it cannot be installed if the overnight temperatures are below 40 degrees. She stated that without a miracle the work for the poured in place rubber will probably need to be done next spring. Commissioner Gallivan thanked Planning Director Darling for taking the time to meet with the resident that is concerned about the path, the slope, and the proximity of the field. Chair Mangold asked that Public Works take down the overhead branches that were broken and are hanging over the trail that was just constructed at Badger Park. PARK COMMISSION MINUTES TUESDAY, OCTOBER 8, 2019 3 PAGE 3 OF 2. Cathcart Hockey Rink Painting Party Update Parks and Recreation Director Grout stated that the painting party went well. She noted that there were about 13 people working. She stated that they also decided to paint the port-a-potty enclosure. She stated that Carlson Painting was a big help in this project. 7. ADJOURN Gallivan moved to adjourn the Park Commission Meeting of October 8, 2019 at 7:25 p.m. Hirner seconded the motion. Motion carried 5-0.