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111919 Park Minutes CITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, NOVEMBER 19, 2019 7:00 P.M. MINUTES 1. CONVENE PARK COMMISSION MEETING Chair Mangold convened the meeting at 7:00 p.m. A. Roll Call ; Present: Chair Mangold, Commissioners Rock, and GallivanPlanning Director Darling; and Park and Recreation Director Grout Absent: Commissioners Vassar and Hirner B. Review Agenda Rock moved to approve the agenda as written. Hirner seconded the motion. Motion carried 3-0. 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of October 8, 2019 Rock moved to approve the minutes of the October 8, 2018 meeting as written. Mangold seconded the motion. Motion carried 3-0. 3. MATTERS FROM THE FLOOR There were none. 4. NEW BUSINESS A. Review of Maintenance Schedule Planning Director Darling reviewed the information included on the maintenance schedule spreadsheet. Chair Mangold noticed that one thing that wasn’t included was the bulletin boards that were put up by the Boy Scouts because they are starting to show wear and tear. He would like to have them reviewed to see if they need to be repaired. Park and Recreation Director Grout stated that those boards are listed as message boards and were installed in 2012. She stated that some of them are leaking and the backing isn’t holding up well. Planning Director Darling stated that there is an item that lists the ballfields as having a lifespan of 25 years, but isn’t sure why that is their life span if they are maintained. She stated that she doesn’t understand why the City would need to replace the ballfields if they are still functional. PARK COMMISSION MINUTES TUESDAY, NOVEMBER 19, 2019 4 PAGE 2 OF Chair Mangold stated that he would like there to be a plan to keep on top of some of these things before there are complaints. Planning Director Darling stated that she believes the annual Park tour will help with those types of things. Chair Mangold asked how often this list was reviewed and who was responsible for reviewing the ratings of the items on the list. Planning Director Darling stated that she expects to work with the maintenance staff for the daily and monthly responsibilities. Chair Mangold stated that he would like to make sure there is input from Public Works on these items. He stated that he likes that there is a column for “Date of Last Review” but noted that it has not been filled in with any information. He asked for an update on the Manor Park pond. Planning Director Darling gave an overview of the alum treatments. Commissioner Gallivan asked whether the Christmas Lake Landing fell under the Park Commission. Chair Mangold stated that he thought that Public Works staff mowed and emptied garbage cans. Planning Director Darling noted that the homeowner’s association does the majority of the work at the Christmas Lake Landing. B. Review Park Fees Park and Recreation Director Grout stated that there were a lot of reservations at Manor Park, Eddy Station and Freeman Park this year. Planning Director Darling noted that as part of the CIP discussion, the Council had asked that the Park Commission take a look at the Park Fees to ensure that the fees were in line with what they should be. Commissioner Gallivan asked what fund the park fees went to once they were collected. Chair Mangold stated that he believes it just goes into the General Revenue Fund. Planning Director Darling stated that she will research this and see what is tracked and bring information to the next Commission meeting. Commissioner Gallivan stated that he is hesitant to raise the fees simply because other cities are raising their fees without knowing that the fees are going to the actual park funds. Commissioners discussed the fee scale and whether they had enough information to make a decision at this point. PARK COMMISSION MINUTES TUESDAY, NOVEMBER 19, 2019 4 PAGE 3 OF Commissioner Gallivan stated that he would like to get more information before the fees are changed. C. Accept Donation to the Parks and Plaque for Bench at Silverwood Park Chair Mangold asked about the bench location. Planning Director Darling stated that this is an existing bench and they are willing to donate $1,000 to the Parks Department and put a plaque on it. She explained that there are also two other memorial benches in progress at Badger Park and Freeman Park. Rock moved to recommend the Council accept the donation to the Parks Department and plaque for a bench at Silverwood Park. Gallivan seconded the motion. Motion carried 4- 0. D. December Meeting Planning Director Darling stated that there is nothing on the agenda at this point for December and asked if the Commission was interested in cancelling the meeting. The Commission came to a consensus to cancel the December meeting. 5. OLD BUSINESS Commissioner Gallivan asked if there was an update on the warming house staffing situation. Park and Recreation Director Grout stated that she had only received 1 application so far. She gave an overview of the various schools and places that they have advertised the opening. She stated that if the Commission knows of anyone who may be interested to please send them her way. Commissioner Rock asked if there would be a possibility of working with a temp agency to get people who are interested in odd jobs or odd hours. Park and Recreation Director Grout stated that she could check into that possibility. Chair Mangold asked if there was a way to have security cameras and allow use of the warming houses even without staffing, similar to the bathrooms that auto-unlock and lock. He stated that he does not see the staffing problem going away in the near future and would like to take a look at other ways to utilize the City’s resources. Commissioner Gallivan suggested contacting other seasonal employment places such as some of the ice cream shops in Excelsior to see if anybody there would be looking to augment their hours from those types of places that will be shutting down for the winter. 6. STAFF AND LIAISON REPORTS / UPDATES A. City Council Planning Director Darling gave an overview of the November 12, 2019 Council meeting. PARK COMMISSION MINUTES TUESDAY, NOVEMBER 19, 2019 4 PAGE 4 OF B. Staff a. Bleachers at Badger Park Planning Director Darling stated that the City has been contacted by the Park Foundation, and the Lacrosse and Football Associations expressing their interest in having bleachers installed at Badger Park. She stated that there is a pad of extra dirt on site, if there ends up being a donation for bleachers. Chair Mangold stated that there is a Park Foundation meeting on November 20, 2019 but he is unable to attend. He asked if anyone else could step in and attend. Planning Director Darling stated that she is planning to attend. Commissioner Gallivan stated that he will see if he can make it in time to attend. b. Fence at Badger Park Planning Director Darling stated that the Lacrosse Association is also interested in having a fence installed along the east boundary between the trail and the edge of the field. She stated that she will keep the Commission updated on those conversations. c. Freeman Park Playground Update Planning Director Darling stated that Freeman Park South playground is completed and open for use. d. Badger Park Update Planning Director Darling stated that the shelter is up and roof is finished. She stated that the exterior is almost completed on the restroom and then they will begin on the interior. e. Sale of Alcohol Update Planning Director Darling stated that there have not been any alcohol sales in the parks, so this will be looked at again next year. f. Fire Lanes Update Planning Director Darling gave an update on the Council discussion surround fire lanes at the November 12, 2019 Council meeting. 7. ADJOURN Gallivan moved to adjourn the Park Commission Meeting of November 19, 2019 at 7:54 p.m. Rock seconded the motion. Motion carried 3-0.