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020921 Park Minutes CITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, FEBRUARY 9, 2021 7:00 P.M. MINUTES 1. CONVENE PARK COMMISSION MEETING Chair Mangold convened the meeting at 7:13 p.m. A. Roll Call Present: Chair Mangold, Commissioners Schmid, Garske (arrived at 7:17 p.m.), Hirner (arrived at 7:18 p.m.), and Gallivan; Planning Director Darling, Parks Director Grout Absent: None B. Review Agenda Gallivan moved to approve the agenda as written. Schmid seconded the motion. Roll Call Vote – Ayes all. Motion carried 3-0. 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of December 8, 2020 Mangold moved to approve the minutes of the December 8, 2020 meeting as written. Schmid seconded the motion. Roll Call Vote: Ayes – all. Motion carried 3-0. B. Park and Planning Joint Meeting Minutes from January 12, 2021 Gallivan moved to approve the minutes of the Park and Planning Joint Meeting Minutes from January 12, 2021 meeting as written. Mangold seconded the motion. Roll Call Vote: Ayes – all. Motion carried 3-0. 3. MATTERS FROM THE FLOOR Dustin Maddy, 26005 Smithtown Lane, stated that he would like to bring up the issue of dog leashes in the City parks. He stated that he has noticed a steep increase in leash-less dogs in Freeman Park. He stated that most dogs seem to be under control by their owner, however he does not want to see the City have laws that it does not enforce. He gave the example of the fire lane situation where it has not been enforced and now some people think that the law does not apply to them because they have been breaking the law for so long. He stated that the City ordinance is clear that dogs should be on leashes no greater than six feet, but he does not believe that the park has much, if any, signage and asked the Park Commission to consider erecting signs or find ways to enforce this issue. Chair Mangold asked Planning Director Darling is there were any signs in Freeman Park reminding people of the leash requirement. He stated that he would like to know if the City has an enforcement issue, a signage issue, or both. PARK COMMISSION MINUTES TUESDAY, FEBRUARY 9, 2021 PAGE 2 OF 5 Planning Director Darling stated that she believes it is a little of both. She stated that it may be a case of the people who are most likely to have their dogs off the leash at the park are the ones who are also most likely not to pay attention to the signs. She noted that there are signs that refer to cleaning up after your dog but acknowledged that those are also ignored. She stated that enforcement of this rule is done by the police department and not the City. She stated that if people do see off-leash dogs they should call 911. 4. NEW BUSINESS A. Concession Agreement Chair Mangold stated that Russ Withum has provided concessions services at Eddy Station since 2005. Park and Recreation Director Grout noted that due to health concerns, Mr. Withum’s son, Derek, will be more or less running the concession stand with help from Russ. She explained that the contract is identical to those of the past. Hirner moved to recommend approval of the 2021 Concession Operation Agreement, as presented. Gallivan seconded the motion. Motion carried 5-0. B. Liaisons to City Council Meetings March 22, 2021 – Commissioner Schmid April 26, 2021 – Commissioner Gallivan 5. OLD BUSINESS A. Grand Opening for Badger Park Park and Recreation Director Grout stated that she would suggest the Grand Opening be held on June 16, 2021 from 6:00 – 8:00 p.m. She stated that she had spoken with the people in charge of tennis and pickle ball about the possibility of doing some sort of demo that evening and had also contacted some food trucks about the possibility of being involved in the celebration. Commissioner Schmid asked if the event with the food trucks could be held with the current restrictions. Park and Recreation Director Grout stated that it is all COVID dependent and if the same restrictions that are in place now, the food trucks would not be able to participate and the number of total attendees would need to be limited. She noted that once the date and time is actually decided on, she can contact other entities such as the Police Department and the Fire Department. Chair Mangold stated that he thinks that is a great date choice because it is in the middle of the week and about a week after school finishes for the year. He asked how confident the City is that everything with the tennis court will be completed in the spring and be ready for this event. PARK COMMISSION MINUTES TUESDAY, FEBRUARY 9, 2021 PAGE 3 OF 5 Planning Director Darling stated that in order to put the surface on the courts, the overnight temperatures have to be at least 50 degrees. She stated that if winter extends late into the spring, there may be an issue. Commissioner Gallivan stated that the Commission could pick a date now to hold but asked when the point would be with the various vendors that the City cannot cancel because of commitments to them. Park and Recreation Director Grout stated that one of the food trucks had a deadline of 30 days prior to the event. She stated that the City will want to advertise the event in the main newsletter which goes out in April, so the decision would have to be made by March. Commissioner Hirner stated that if there is any question about the June date at all, he believes it should just be pushed to July and that way all the details can be locked into place and not have to worry about changing the plans. Chair Mangold stated that while he loves the idea of holding the event one week after school, he is worried about the contractor being able to finish the tennis court in time and would agree a delayed date may be better. Park and Recreation Director Grout noted that many people go on vacations in July. Commissioner Garske reviewed average temperatures for the months of April and May. Chair Mangold asked how the Commission felt about pushing the event into the fall so there were no concerns about completion or vacations. Commissioner Hirner suggested just bumping the event to later in the month of June. Commissioner Garske stated that he likes the idea of keeping it in June. Commissioner Gallivan stated that he would support the idea of pushing it back a week to give the contractor some wiggle room with the temperatures and keep the event in the month of June. Commissioner Hirner asked if the City could inform the contractor of the date of the event and so they prioritize our project first. Planning Director Darling stated that she can communicate that to the contractor but believes the City is already scheduled to be one of their first projects. Following discussion, the Commission decided to schedule the grand opening for June 16, 2021 between 6 and 8 p.m. Chair Mangold asked that Park and Recreation Director Grout also contact the lacrosse and football associations regarding this event. Commissioner Hirner stated that he would suggest finding food trucks that will not put a huge minimum requirement before they commit. PARK COMMISSION MINUTES TUESDAY, FEBRUARY 9, 2021 PAGE 4 OF 5 Planning Director Darling noted that there has been some trail break up and she has the contractor coming back up to correct the area on the east side of the lacrosse field. B. Silverwood Park Playground Planning Director Darling reviewed the options from the consultant and noted that one of the options is a playground that is ready to go because someone else that had ordered it but will not be using it. She stated that it is a lower cost but does not have as much shade as the Commission was hoping for. She reviewed the costs and ages for the existing equipment. She explained that the second option is one that is custom created for Silverwood Park and includes two playground structures, musical instruments, a new swing set, and custom slides. She reviewed the pricing for the custom design and some other freestanding equipment that could also be added. Commissioner Gallivan asked what was in the Capital Improvement Program for the Silverwood Park playground equipment. Planning Director Darling stated that there is $240,000 in the CIP for the playground and the slides. She reviewed some of the site work that will need to be completed that will use some of the budget and noted that she believes that the $220,000 option from the contractor may be cutting it a bit too close to cover the site work in addition to the equipment and installation costs. Commissioner Gallivan asked what the total cost ended up being for the Badger Park playground equipment. Planning Director Darling stated that she believes it was about $150,000. Commissioner Hirner stated that he believes the structure for the younger children is very important for this park. The Commission discussed park equipment and surface material options. The Commission came to a consensus of retaining the proposed structure for ages 2-5, retain musical instruments, use mulch for the bottom of the slides, and putting in additional swings. They also came to the consensus that the main structure for the older children is too big for this location. The Commission gave some general directions and ideas of ways that the larger structure could be revised to be more appropriate for this park. They suggested asking the vendor for some ideas and recommendation to both reduce costs and size of this structure. They discussed whether additional slides were needed if there is a hillside slide. The Commission discussed the need to inspect the quality of the existing asphalt path and the paver edging to consider those factors in the overall budget. 6. STAFF AND LIAISON REPORTS / UPDATES A. City Council Planning Director Darling gave an overview of the February 8, 2021 City Council meeting as outlined in the minutes. PARK COMMISSION MINUTES TUESDAY, FEBRUARY 9, 2021 PAGE 5 OF 5 B. Staff Planning Director Darling stated that rather than a staff update, she noted that this is Chair Mangold’s last meeting and asked if he would like to comment. Chair Mangold stated that he had served on the Commission for eight years and wanted to wish the Commission his best. He stated that he was open to being contacted if the Commission ever had any questions. 7. ADJOURN Mangold moved to adjourn the Park Commission Meeting of February 9, 2021 at 8:50 p.m. Hirner seconded the motion. Roll Call Vote – Ayes – all. Motion carried 5-0.