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102108 pl mnCITY OF SHOREWOOD PLANNING COMMISSION MEETING TUESDAY, 21 OCTOBER 2008 MINUTES CALL TO ORDER Acting Chair Gagne called the meeting to order at 7:10 P.M. ROLL CALL 5755 COUNTRY CLUB ROAD SOUTHSHORE CENTER 7:00 P.M. Present: Acting Chair Gagne; Commissioners Geng, Gniffke, Hutchins, and Ruoff; Planning Director Nielsen; and Council Liaison Turgeon Absent: Chair Schmitt and Conmlissioner Vilett APPROVAL OF MINUTES 7 October 2008 Hutchins moved, Ruoff seconded, Approving the Planning Commission Meeting Minutes of 7 October 2008 as presented. Motion passed 5/0. STUDY SESSION 1. COMPREHENSIVE PLAN (continued from 7 October 2008) Community Facilities Chapter Director Nielsen stated at the last Planning Commission he asked the Commissioners to review the draft update to the Community Facilities Chapter of the Comprehensive Plan he provided to them for discussion at this meeting. He stated a large part of the update was removing things that have been completed; there were not many things added. The Commissioners had also been provided with an update to two pages in the Chapter in the meeting packet. He noted that neither the table of contents nor the chapter sununary have been updated yet. He stated the Commissioners will be provided with revised maps for this Chapter prior to the next Planning Conunission meeting. Nielsen highlighted the more significant changes to each section and they are summarized as follows. - Goals and Objectives -There were no changes. - Issues -Most deficiencies with the City water system have been resolved and those items have been removed from the plan. Two new water system issues were added. The first is an eventual need for water-treatment facilities which will be needed to adhere to a future increase in health regulations. Finding land for the systems could prove to be problematic. The second is the need the need to identify methods for educating and communicating with residents about water CITY OF SHOREWOOD PLANNING COMMISSION MEETING 21 October 2008 Page 2 of 3 quality issues that could impact private well water should they arise, h1 the past the rate of stone water runoff and stone water quality had been the major issues. The future issue of having to manage storm water volume will likely require the keeping storm water in a storage facility longer before it is released. - Policies -The Parks and Recreational Open Space policy was updated to be consistent with what the Park Commission has adopted, An item regarding telecommunications facilities was added to Public and Semipublic Utilities. - Plan -Sanitary Sewer modifications were minor. Municipal Water was updated to reflect the City has two separate water systems (a change from five independent systems), including six wells. Storm Sewer was updated to reflect the City's current funding approaches for storm water improvement projects (including the possible use of special taxing districts); and, to note the City prepared a Comprehensive Surface Water Management Plan and submitted it to the Minnehaha Creek Watershed District for review. Parks and Recreation modifications were minor. Public Safety changes were minor, and if the City decides to purchase police services from the City of Mound for Enchanted and Shady Islands that update would be added. Solid Waste was updated to reflect the current practice for refuse pickup. Natural Gas, Electrical Service, Cable Television and Street Lighting was left unchanged. Municipal Buildings was updated to include the City Hall renovation. Director Nielsen noted that Council will consider a resolution to extend the date for completing the update to the Comprehensive Plan. The update was supposed to have been done by the end of the year, and the extension is to have it completed by mid to late February 2009. • Transportation Chapter This item was continued to the 18 November 2008 Planning Commission meeting. 2. MATTERS FROM THE FLOOR There were no matters from the floor presented this evening. 3. DRAFT NEXT MEETING AGENDA Director Nielsen stated there are three public hearings slated for the 18 November 2008 Planning Conunission meeting. One is for a conditional use permit for telecommunications facilities, the second is for a prelinunary plat, and the third is regarding administrative enforcement. The study portion of the meeting will be devoted to a review of the revised update to the Community Facilities Chapter of the Comprehensive Plan and discussion of the Transportation Chapter of the Comprehensive Plan. Director Nielsen provided a high level explanation of the proposed administrative code enforcement process for which a public hearing will be held at the 18 November 2008 Planning Commission meeting. Nielsen explained some time back the City's code enforcement policy with regard to offensive and unhealthy substances on the property was a property owner was cited for a code violation and the owner had ten days to clean the property up or appeal for more time to correct the violation. If the property owner did not clean the property up in the time allowed the City cleaned up the property and billed the CITY OF SHOREWOOD PLANNING COMMISSION MEETING 21 October 2008 Page 3 of 3 property owner for the City's cost. If the property owner did not pay the bill the cost was certified against the property ovnlers' property tax roll. Nielsen then explained the current policy. The City receives a complaint and after it verifies there is a violation it sends a violation notice. The violator is informed they have 10 days to appeal. Most frequently the violator appeals for more time to coi7-ect the violation. In instances where the violator chooses not to comply with the Code, the City turns the situation over to the City Attorney. The Attorney prepares a code enforcement complaint which is signed and executed at Hennepin County District Court. If a code enforcement complaint reaches this point it becomes costly for the City because of staff time and legal fees. Nielsen went on to explain the City is considering implementing a system of administrative citations and penalties. The City would issue tickets for certain level offenses and impose local fines for code violations. Rather than pursuing a violator through the district court system, the City would appoint a hearing officer to conduct, essentially, a City court. This process would greatly minimize the need for lawyers by either the City or violator, especially for minor offenses. The City would receive all of the money from the local fines imposed for code violations. The need for attorneys woldd be nunimized thereby reducing the City's costs. The fine schedule would have a sliding scale where the fine would continue to increase based on the number of offenses. The level of the fine would not be so high that it is worth it for a violator to hire an attorney to fight the citation, but it would be high enough to get them to comply and deter them from doing it again. 4. REPORTS Director Nielsen reported on matters considered and actions taken at the 13 October 2008 City Council regular meeting (as detailed in the nunutes of that meeting). Council Liaison Turgeon elaborated on Nielsen's report, • SLUG No report was given. • Other None. 2. ADJOURNMENT Gniffke moved, Hutchins seconded, Adjourning the Planning Commission Meeting of 21 October 2008 at 8:00 P.M. Motion passed 5/0. RESPECTFULLY SUBMITTED Christine Freeman, Recorder