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PC-06-02-15 CITY OF SHOREWOOD COUNCIL CHAMBERS PLANNING COMMISSION MEETING 5755 COUNTRY CLUB ROAD TUESDAY, JUNE 2, 2015 7:45 P.M. MINUTES CALL TO ORDER Chair Geng called the meeting to order at 7:46 P.M. ROLL CALL Present: Chair Geng; Commissioners Bean, Davis, Johnson and Maddy; Planning Director Nielsen; and Council Liaison Labadie Absent: None APPROVAL OF AGENDA Davis moved, Maddy seconded, approving the agenda for June 2, 2015, as presented. Motion passed 5/0. APPROVAL OF MINUTES  May 5, 2015 Maddy moved, Bean seconded, approving the Planning Commission Meeting Minutes of May 5, 2015, as amended in Page 6, Paragraph 7 and Page 7, Paragraph 9 change “site” to “sight” and on Page 9, Paragraph 3 (after the numbered items) change “front yead” to “front yard”. Motion passed 5/0. 1. MINOR SUBDIVISION Applicant: Janie Korin Location: 6135 Cathcart Drive Chair Geng explained the Planning Commission is comprised of residents of the City of Shorewood who are serving as volunteers on the Commission. The Commissioners are appointed by the City Council. The Commission’s role is to help the City Council in determining zoning and planning issues. One of the Commission’s responsibilities is to conduct reviews, such as this subdivision request, and to help develop the factual record for an application and to make a non-binding recommendation to the City Council. The recommendation is advisory only. Director Nielsen explained Janie Korin has requested approval to subdivide her property located at 6135 Cathcart Drive into two lots. The property contains 5.1 acres and is zoned R-1A, Single-Family Residential. That zoning district requires a minimum lot size of 40,000 square feet. The Korin home currently occupies the southerly portion of the property. The northerly portion of the property has a fairly large wetland area on it. As proposed, the southerly lot, with the house on it, would have 87,106 square feet of area. The new northerly lot would have 119,935 square feet of area; approximately 33,790 square feet consists of wetland. CITY OF SHOREWOOD PLANNING COMMISSION MEETING June 2, 2015 Page 2 of 5 He noted this request was approved last year subject to the applicant obtaining an updated wetland delineation. The applicant was unsure at the time whether to pursue the subdivision or sell the property as one lot. The deadline for recording the division lapsed so she has filed a new application. With regard to the analysis of the case, Nielsen explained that even though both of the proposed lots meet or exceed the lot size requirements of the R-1A zoning district, there are two issues that must be resolved as part of the approval process: 1) street right-of-way (ROW); and 2) wetland conservation easements. 1. The right-of-way for Cathcart Drive, which serves the property, is substandard. It is 33 feet wide abutting the Korin property. The land across the street is unlikely to be further developed. Therefore, the 17 feet of ROW necessary to bring Cathcart Drive up to standards must come from the Korin property. This will not adversely affect the size of the proposed lots, nor the setback for the existing home. 2. A substantial portion of the northerly lot is delineated as wetland, pursuant to the Wetland Conservation Act (WCA), limiting the buildable area of the new lot. Staff recommends that the new lot line be moved at least 40 feet to the south. Doing so would increase the buildable area of the northerly lot and provide room for a driveway that will not have to encroach into the wetland buffer area or require an easement over the southerly lot. The small shed and fences will have to be moved onto the southerly lot or be disposed of. He stated both lots are quite buildable, particularly with the recommended enlargement of the northerly lot. The proposed subdivision will not result in any tree removal. Therefore, staff recommends that tree preservation and reforestation be addressed with any building permit for the northerly lot. He noted the applicant provided an updated wetland delineation confirmed by the MCWD just prior to this meeting. He stated staff recommends approval of the subdivision subject to the conditions listed below. A. The applicant’s surveyor must provide the following. 1. A legal description for the 17 feet of ROW for Cathcart Drive. 2. Revised drawings and legal descriptions for the two lots, showing the proposed new lot line at least 40 feet south of what is shown on the documents already submitted. 3. Revised conservation, drainage and utility easements, based on the new lot descriptions and the confirmed wetland delineations. 4. Revised 10-foot drainage and utility easements around the two lots. B. The applicant’s attorney must provide the following. 1. An up-to-date (within 30 days) title opinion for review by the City Attorney. In lieu of a title opinion, the applicant may submit evidence of a title insurance policy. 2. Deeds for the items listed above. C. The applicant’s surveyor must provide low floor and low opening elevations for the northerly lot based on available topographic information. CITY OF SHOREWOOD PLANNING COMMISSION MEETING June 2, 2015 Page 3 of 5 D. Items A and B must be completed within 30 days. After that is done the request will be scheduled for review by the City Council. The earliest that could be scheduled would be for Council’s June 22 meeting. Council’s next meeting after that would be on July 13. E. Prior to release of a resolution approving the subdivision, the applicant must pay $6500 in park dedication fees and $1200 in local sanitary sewer access charges for the new lot. Credit is given for the lot with the house on it. F. Once the applicant has received the Council resolution approving the request, she must record it with Hennepin County within 30 days or the approval is void. Nielsen noted the applicant was present. Chair Geng asked Ms. Korin if moving the lot line 40 feet south is suitable to her. Mr. Korin responded yes. Commissioner Bean asked Director Nielsen if it would be possible for the new northerly lot to be further subdivided. Director Nielsen stated that would be difficult. Nielsen explained the existing private drive serves three properties already; that is the maximum allowed for a private roadway. Adding a fourth would require it to be brought up to City standards. That would be a very extensive endeavor just to get one more lot. The driveway is located in the 25-foot ROW so another 25 feet would have to be dedicated. Much of that would be in the wetland buffer areas. Bean asked if the new proposed lot line would be a side yard lot line. Nielsen responded yes. Bean stated it appears to be 50 – 60 feet from the corner of the house. Nielsen concurred. Director Nielsen stated what is being proposed would allow a lot of area to be added onto the existing house. Geng moved, Davis seconded, recommending approval of a minor subdivision for Janie Korin for her property located at 6135 Cathcart Drive subject to the conditions listed in the May 28, 2015, staff report. Motion passed 5/0. 2. MATTERS FROM THE FLOOR There were no matters from the floor presented this evening. 3. OLD BUSINESS / NEW BUSINESS None 4. DRAFT NEXT MEETING AGENDA Director Nielsen stated there is proposed text amendment for additional signage in the R-C District slated for the July 7, 2015, Planning Commission meeting. 5. REPORTS • Liaison to Council CITY OF SHOREWOOD PLANNING COMMISSION MEETING June 2, 2015 Page 4 of 5 Commissioner Davis reported on the May 26, 2015, Council meeting (as detailed in the minutes of that meeting). She noted that she was proud of how extremely well Council handled the discussion about the parking situation and issues for the upcoming Tonka United Soccer Association (TUSA) Tonka Splash tournament scheduled for June 5 – 7, 2015. A large number of games will be played at Freeman Park. Council was firm. The representatives from TUSA tried to push their luck and they did not succeed. She explained the tournament will be extremely large and it will cause all kinds of grief for the residents living around Eureka Road, Highway 7 and Freeman Park. Council Liaison Labadie elaborated on that discussion. She explained there are approximately 375 parking spaces at Freeman Park. TUSA has contracted with the South Lake Minnetonka Police Department (SLMPD) and a few officers will be on duty and issue citations to anyone who parks on the grass. For last year’s event many drivers parked on the grass and caused a lot of damage to the park. A lot of damage was also caused to the soccer fields in part because of all the rain. TUSA representatives reseeded the fields but they did nothing to repair the damage caused by vehicles. TSUA representatives have told Council there will be field marshals to try and ensure that drivers will not park on the grass. Drivers departing the Park will have to turn left on to Eureka Road and turn on to Smithtown Road. There will be no parking allowed on Eureka Road and Pond View Drive during the event. Drivers who park there will be ticketed. In 2014 there were a lot of drivers who parked in the Shorewood Ponds development just south of the fields. TUSA sent out an email to TUSA team coaches telling them each team will only be allotted parking for three cars for their athletes’ parents/spectators. The others have to park at the Minnewashta Elementary School parking lot. About 40 percent of the 102 teams that will be playing there are TUSA teams. The email also told the coaches that there is one shot to do this event right or TUSA may lose the permission to have part of the event in Shorewood again. Commissioner Davis stated there was a great deal of discussion about TUSA providing shuttle service. TUSA stated it was too short notice to arrange that. She does not think that is true. Council has told them that service has to be provided for the 2016 event. She then stated because this event is so much larger than other events she thought the Park Commission should entertain changing the fee structure to charge a greater fee for the event. Council Liaison Labadie stated Council has had discussions about charging a permit fee for events that do not start in Shorewood but go through Shorewood as well as for events that use various City amenities. Director Nielsen stated a post mortem will be done shortly after this tournament. In response to a comment from Commissioner Johnson, Director Nielsen stated that he, Director of Public Works Brown and the Parks & Rec Coordinator Grout will participate in the post mortem. Johnson stated it is his recollection drivers found overflow parking on Strawberry Lane last year. They parked there and walked the trail over to the Park. Johnson expressed concern that this year there may be more parking on both sides of Strawberry Lane because they can’t park on the roadways close to the Park. That could be problematic for emergency vehicles. There was ensuing discussion about problems with parking and traffic and last year’s events. CITY OF SHOREWOOD PLANNING COMMISSION MEETING June 2, 2015 Page 5 of 5 • SLUC Director Nielsen stated he will circulate the flyer for the upcoming Sensible Land Use Coalition session. • Other Commissioner Davis noted Council’s annual appreciation event is scheduled for July 24 from 1:00 – 4:00 P.M. It will be a boat cruise on Lake Minnetonka. Commissioner Bean stated there is a very large development being built in another community near Shorewood that will generate about another 1,000 – 2,000 vehicles per day on Highway 7. In response to a comment from Commissioner Davis, Director Nielsen explained the Three Rivers Park District is again assessing different options for the LRT Trail crossing at County Road 19. There was ensuing discussion about that crossing. 6. ADJOURNMENT Bean moved, Johnson seconded, adjourning the Planning Commission Meeting of June 2, 2015, at 8:27 P.M. The motion was seconded. Motion passed 5/0. RESPECTFULLY SUBMITTED, Christine Freeman, Recorder