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PC-03-07-17 CITY OF SHOREWOOD COUNCIL CHAMBERS PLANNING COMMISSION MEETING 5755 COUNTRY CLUB ROAD TUESDAY, MARCH 7, 2017 7:00 P.M. MINUTES CALL TO ORDER Chair Maddy called the meeting to order at 7:00 p.m. ROLL CALL Present: Chair Maddy, Commissioners Davis, Bean, Riedel, and Sylvester; Planning Director Nielsen Absent: None Newly-appointed Commissioner Sylvester introduced herself and gave a background on herself. Chair Maddy discussed the public hearing process for the benefit of those in the audience this evening. APPROVAL OF AGENDA Davis moved, Riedel seconded approving the agenda of March 7, 2017 as written. Motion passed 5/0. APPROVAL OF MINUTES Planning Commission Meeting Minutes of February 7, 2017 Davis moved, Riedel seconded approving the minutes of February 7, 2017 meeting as written. Motion passed 3/0/2. Bean and Sylvester abstained from voting. 1. PUBLIC HEARING FOR CUP FOR COFFEE SHOP WITH DRIVE-THRU SERVICE AND OUTDOOR SEATING Applicant: Dave Watson Location: 19245 and 19285 State Highway 7 Chair Maddy opened the Public Hearing at 7:04 p.m. Nielsen noted the location of the proposed site slated for redevelopment which will replace two existing office buildings. The properties are currently zoned C-1, General Commercial. The CUP is required because of the drive-thru window. He reviewed an aerial photograph showing the existing conditions. He discussed surrounding uses. He reviewed the proposed building and stated three existing driveways will be consolidated into one. The building is single story with a 3’ parapet at the drive-thru window. He reviewed the floor plan and building elevations. Nielsen stated the plans are preliminary at this point. He discussed problems associated with the request. He discussed the conditions for approval of a drive-thru. The building is an improvement over what currently exists on the site. There is sufficient stacking room for vehicles. Site circulation is also CITY OF SHOREWOOD PLANNING COMMISSION MINUTES Tuesday, March 7, 2017 6 Page 2 of improved. The small frontage road is across the street from single family homes. The plans do not address site lighting. The drawings are small scale but show perimeter curbing. There isn’t any information provided relative to drainage. A landscape plan has not been provided. The site plan shows a sign, but a signage plan has not been provided. The setbacks comply with C-1 zoning requirements. The building height has been met. A parking analysis has not been completed. The building is consistent with design standards required in a C-1 district. Nielsen stated the City Engineer is well aware the intersection has a low rating. He suggests a traffic study be provided by the applicant showing the use will not make traffic worse in the area. It should include trip generation and timing. Staff is recommending this item be continued to the April 4 meeting pending submittal of all missing information. Davis stated they do not need a CUP for a coffee shop but for a drive-thru. The applicant stated all missing information will be provided as well as the requested traffic study. Chair Maddy opened the Public Testimony portion of the Public Hearing at 7:16 p.m. Kris Thayer, 5345 Shady Hills Circle, Shorewood stated she has canvassed the neighborhood and has collected 88 signatures from households in the area opposing the request. She discussed traffic circulation in other coffee shops in the area. Her major concern was the traffic and showed photographs of traffic situations in the area of the proposed use. She urged the Planning Commission to consider this request seriously. Harry Millen, 5117 Vine Hill Road, Minnetonka stated he stands to be the most affected resident by this use. He was concerned about the increased traffic drawn to this use. He discussed traffic congestion in the morning and evening rush hours. He was also concerned about vehicle collisions, nuisances, drive-thru wait times, and snow removal from the Starbucks lot onto his property. Matt Larson, 5125 Vine Hill Road, Minnetonka discussed surrounding uses and headlight intrusion from current uses. Niko Sari, address not given stated he was concerned about the traffic. Rose DeSanto, 5111 Valley View Road, Minnetonka discussed her concerns about the traffic in the area. She stated problems associated with the new development will just become worse. She discouraged the Planning Commission from considering this. Mary Macanek, 5108 Valley View Road, Minnetonka stated traffic from the high school is very heavy, the road is curved, and it is difficult to see around the corner. She believes MnDOT should have a say on what could be done with Highway 7. She was concerned about the increased traffic that will be short in nature. David Sime, 5363 Ashcroft Road, Minnetonka was concerned about access to roads already. He discussed the length of the traffic cycle on Vine Hill Road at Highway 7. He stated the traffic impact resulting from a Starbucks would take two hours to clear the new traffic. He was also concerned about safety and environmental impacts. CITY OF SHOREWOOD PLANNING COMMISSION MINUTES Tuesday, March 7, 2017 6 Page 3 of John Massart, 5220 Vine Hill Road, Shorewoodstated he will be impacted by the proposed use. He preferred the use be kept away from residential uses. He stated he avoids the intersection during rush hours. Cindy Heimer, 5121 Shady Lane, Shorewood was concerned about traffic and accidents. Chair Maddy closed the Public Testimony portion of the Public Hearing at 7:44 p.m. Davis stated there are many drive-throughs in many locations in the area. Bean asked the Starbucks’ representative for information on customer numbers. Julie Waite, Starbucks, stated it was normal to have 500 in a day at an average store in the Twin Cities. On average 62% of the business is through the drive-thru. Davis asked if she was aware there was a traffic problem in this area. Waite stated she was not aware, but it will be addressed Riedel stated the circumstances of the intersection are already bad. The traffic study should consider the increase of traffic to the intersection. Maddy asked if the City would commission the traffic study. Nielsen stated the applicant would commission the study, which staff would review. Maddy suggested the traffic study look at the congestion already in the area. Bean believed a cut-through problem would be created. Riedel stated this appears to be a long-term problem and asked the residents for their long-term solutions. Bean stated the solution would be to completely realign the Vine Hill Road intersection. Riedel stated the increase in students at the high school will only create additional traffic problems. In response to a question from Bean, Nielsen explained what the traffic study should include. A comparison of a coffee shop with/without a drive-thru should be discussed in the study. Riedel stated there are other issues besides the traffic. Nielsen stated we still need to see plans for lighting, grading, landscaping and signage. Bean asked how much time the applicant will need for the traffic study. Nielsen stated he did not know how long it would take. He stated the item could be continued again if needed. Davis suggested a dedicated right-turn be constructed at Delton Avenue. CITY OF SHOREWOOD PLANNING COMMISSION MINUTES Tuesday, March 7, 2017 6 Page 4 of Riedel moved, Davis seconded to continue the request to the April 4 Planning Commission meeting to allow time for the applicant to provide lighting, grading, landscape and signage plans and a traffic study. Motion carried 5/0. 2. PUBLIC HEARING FOR CUP FOR AN ACCESSORY APARTMENT Applicant: Matt Sobraske Location: 25855 Smithtown Road Chair Maddy opened the Public Hearing at 8:06 p.m. Nielsen stated the request is for a Conditional Use Permit (CUP) to allow an accessory apartment in a residential area. They are currently allowed by CUP. He discussed the proposed addition as shown on a survey and reviewed building elevations. He reviewed the intent of the ordinance to diversify housing availability. Nielsen discussed the conditions for approval. The apartment amounts for 16% of the total home where 40% would be allowed. The size of the house is not being reduced to add the apartment. It complies with the apartment size requirement, and there is access to the apartment. The applicant is related by blood or marriage. There will be a residential use agreement which would get recorded with the County. There is sufficient off-street parking for the use, and a small carport which meets setback requirements. Only one accessory apartment is proposed or allowed on the property. Staff is recommending approval of the request subject to the applicant entering into a residential use agreement. Maddy asked if anyone else has added an accessory apartment. Nielsen indicated they had not. Chair Maddy opened the Public Testimony portion of the Public Hearing at 8:13 p.m. Patricia Olsen, 25775 Smithtown Road discussed her concerns about drainage between the houses. She stated it continues to be a problem. There is an area in her yard that is wet year-round. Nielsen stated Engineering will be notified. Chair Maddy closed the Public Testimony portion of the Public Hearing at 8:15 p.m. Davis stated this looks like a good use of the ordinance. Riedel asked what the topography is in the area. Olsen stated it is always wet and is a continuing problem. Bean moved, Riedel seconded to recommend approval of a CUP for an accessory apartment for Matt Sobraske at 25855 Smithtown Road subject to the Engineer’s review of the grading and fill as needed. Motion carried 5/0. 3. PUBLIC HEARING FOR A CUP FOR ACCESSORY SPACE OVER 1200 SQUARE FEET Applicant: Brad Hauser Location: 5640 Covington Road Chair Maddy opened the Public Hearing at 8:20 p.m. CITY OF SHOREWOOD PLANNING COMMISSION MINUTES Tuesday, March 7, 2017 6 Page 5 of Nielsen stated a CUP was approved for accessory structure space when Mr. Hauser built his house. Two sheds were removed at the time. He intended to remove one of the sheds, and he is applying for a new CUP. He reviewed a survey of the property noting the location of the proposed shed. The applicant would like to request a 12 x 20 shed which will result in 16% impervious coverage which is well below the 25% requirement. He reviewed the criteria for approval. The total area of accessory structures cannot exceed the area of the principal structure or floor area ratio. The architectural character of the shed will be in character with the existing home. The plans are consistent with requirements for an accessory structure, and staff is recommending approval. Brad Hauser, 5640 Covington Road discussed the request and the need for the additional space. He stated no trees will be removed, and the site is as low profile as possible. Chair Maddy opened the Public Testimony portion of the Public Hearing at 8:27 p.m. There were no public comments. Chair Maddy closed the Public Testimony portion of the Public Hearing at 8:27 p.m. Davis moved, Riedel seconded to recommend approval of a CUP for an accessory space over 1200 square feet for Brad Hauser at 5640 Covington Road as amended to increase the allowable area for a 12 x 20 shed. Motion carried 5/0. 4. SUBDIVISION/COMBINATION (LOT LINE REARRANGEMENT) Applicant: Steven Berchild Location: 20435 and 20465 Radisson Road Nielsen reviewed the request for a lot line rearrangement as shown on the site location map. The Berchilds need some additional space to add on to their home, and a lot line rearrangement is being proposed. If the division is approved, the Berchild property would consist of 1.79 acres. The request will involve the vacation of drainage and utility easements and creation of new easements. This would require a public hearing at the City Council meeting. Staff recommended approval of the request. In response to a question from Riedel, Steve Berchild, 20435 Radisson Road stated the grassy area is used more by them than the Callies who own the property. He noted the proposed area is for a future addition to their house. Paula Callies, 20465 Radisson Road discussed easements on the property and maintenance of the grassy area. She supported the request. Bean moved, Riedel seconded to recommend approval of a subdivision/combination (lot line rearrangement) for Steven Berchild at 20435 and 20465 Radisson Road. Motion carried 5/0. 5. MATTERS FROM THE FLOOR None CITY OF SHOREWOOD PLANNING COMMISSION MINUTES Tuesday, March 7, 2017 6 Page 6 of 6. OLD BUSINESS/NEW BUSINESS None 7. DRAFT NEXT MEETING AGENDA Nielsen discussed the agenda for the April 4 meeting. REPORTS 8. A. City Council Nielsen reported on recent City Council actions and the development plan for the Mattamy development. B. SLUC They will be discussing transportation. C. Other No report. 9. ADJOURN Riedel moved, Davis seconded, to adjourn the Planning Commission Meeting of March 7, 2017 at 8:50 P.M. Motion carried . RESPECTFULLY SUBMITTED, Clare T. Link Recorder