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PC-09-18-18 CITY OF SHOREWOOD COUNCIL CHAMBERS PLANNING COMMISSION MEETING 5755 COUNTRY CLUB ROAD TUESDAY, SEPTEMBER 18, 2018 7:00 P.M. MINUTES CALL TO ORDER Chair Maddy called the meeting to order at 7:00 P.M. ROLL CALL Present: Chair Maddy; Commissioners Davis, Gorham, and Riedel; Planning Director Darling; and Council Liaison Johnson Absent: Commissioner Eggenberger Chair Maddy explained the Planning Commission is comprised of residents of the City of Shorewood who are serving as volunteers on the Commission. The Commissioners are appointed by the City Council. The Commission’s role is to help the City Council in determining zoning and planning issues. One of the Commission’s responsibilities is to hold public meetings and to help develop the factual record for an application and to make a non-binding recommendation to the City Council. The recommendation is advisory only. 1. APPROVAL OF AGENDA Davis moved, Riedel seconded, approving the agenda for September 18, 2018, as presented. Motion passed 4/0. 2. APPROVAL OF MINUTES  August 28, 2018 Davis moved, Riedel seconded, approving the Planning Commission Meeting Minutes of August 28, 2018, as presented. Motion passed 3/0/1 (Chair Maddy abstained due to his absence at the meeting). 3. PUBLIC HEARINGS - None 4. OTHER BUSINESS A. LOT AREA, WIDTH, AND SETBACK VARIANCES Applicant: Cary and Susan Deacon Location: 21055 Forest Drive Director Darling reviewed the request from Cary and Susan Deacon. She explained that the request is to remove the existing home and build a new two-story home with a garage. She stated that the original home was built prior to zoning codes and recently a tree fall on it which created substantial damage. She stated that staff has reviewed the request and is recommending approval. She stated that the City has received three letters in support of the application. Commissioner Riedel asked why the tree preservation policy was required in this case since it is not new construction. CITY OF SHOREWOOD PLANNING COMMISSION MEETING SEPTEMBER 18, 2018 Page 2 of 3 Director Darling explained that because this is basically a case of complete redevelopment since they are planning to take down the existing home and build a new one, the tree preservation ordinance would apply. Chair Maddy stated that there was a reference to 20920 Forest Drive and asked if there were any parallels for the Commission to consider. Director Darling stated that this is just down the street on the corner of Forest Drive and Rustic Way. She stated that the circumstances between the two situations are different, the other lot was larger but narrow, but could be an example of a two-story house on a narrow lot. Cary Deacon, 21055 Forest Drive, thanked Director Darling for working with him and helping to bring this before the Planning Commission. He stated that they have spoken to everyone that lives around them and gone over the house plans and nobody has opposed their plans. He stated that they have tried to make the architectural design of the home fit into the neighborhood. He stated that they have no problem with the tree replacement plans, although they hope to keep the large tree, and have plans to install a rain garden for the water from the gutters. Commissioner Riedel asked why the homeowners had not chosen to build the home using the original footprint of the home because no variances would be required. Mr. Deacon stated it was due to the size of the original home which was about 19 feet wide and just too small. He stated that the existing foundation is also crumbling and has a lot of problems. Chair Maddy invited those present to provide public input at 7:17 p.m. Dirk Koentopf,4989 Woodend Place, stated that they fully support the Deacon’s building this home and noted that they are probably the most affected aesthetically because they live directly across the street. He stated that they love the plans and think it will add a lot to the neighborhood. Chair Maddy closed the public input portion of the meeting at 7:18 p.m. Commissioner Davis stated that she felt the plans were a great use of the property and will be of benefit to the neighborhood. The Commission reviewed the criteria to be considered as part of the variance requests. Commissioner Riedel asked Director Darling whether a variance would be needed if the applicant would build a two-story home on the same footprint of the existing house. Director Darling noted that it would be needed because the second story would increase the amount of square footage that is non-conforming. Motion by Davis, seconded by Riedel, to recommend approval to the City Council of the variance request for lot area, width and setback for the property located at 21055 Forest Drive, per staff recommendations and findings. Motion carried 4/0. Director Darling stated that this will come before the City Council on October 9, 2018. 5. MATTERS FROM THE FLOOR - None 6. REPORTS CITY OF SHOREWOOD PLANNING COMMISSION MEETING SEPTEMBER 18, 2018 Page 3 of 3 • Liaison to Council Council Liaison Johnson reported on matters considered and actions taken during Council’s September 10, 2018, meeting (as detailed in the minutes for that meeting). Chair Maddy asked if the City would be in contact with the City of Excelsior regarding restricting parking along Mill Street and a possible sidewalk and trail in the area. Council Liaison Johnson stated that he had been in discussion with them last year to discuss the possible sidewalk and trail and believes both of the City’s staff members are working together and pursuing grant money for a feasibility study. • Draft Next Meeting Agenda Director Darling stated that at the next meeting there will be an application for a variance to allow additional signage for the Starbuck’s coffee shop drive-thru lane. She also stated that there was discussion at the recent work session about having a special meeting in order to hold the public hearing for the Comprehensive Plan. She asked the Commissioners to check their calendars and see if October 30, 2018 would work to hold the public hearing. 7. ADJOURNMENT Davis moved, Riedel seconded, adjourning the Planning Commission Meeting of September 18, 2018, at 7:44 P.M. Motion passed 4/0.