1957-Comp. Annual Financial Report
,
.
Detailed Financial Staeement of Elsa I. Wiltsey, Clerk of the
Village of Shorewood, Hennepin County, Minnesota, showing the financial
affairs of said village for the year ended December )1, 1957; showing
all money received, with the sources, and respective amounts thereof;
the purposes of all orders drawn upon the treasurer and the amount of
outstanding and unpaid orders; the amount of money remaining in the
treasury; also all other items necessary to accurately show the finan-
cial condition of such Village. Clerk's
Fund
Fund ]alances
]alances Receipts ~ Disbursements 12/31/57
/951
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Village Financial Statement
VILLAGE OF SHOREWOQD
Hennepin County
S'I!A.TEMHJNT OF CASH RECEIPTS, DIS]URSlti'MENTS, AND BALANCES
for the year endi~. December 31. 1957.
General Fund (5219.56)
Fire Fund (240.53)
(Fire Fund trasnferred
to General Fund)
~edu1e 1
Outstand-
ing
Orders
Treas.
]a1allCes
General Fund (5460.09) 56,700.75 51,240.66 50,626.13 614.53 802.98 1417.51
Welfare Fund
782.79 3.251.85 4,034.64 2,437.25 1597.39
Park Fund
446.70 197.35 249.35
3284.22
-.00 446.70
T O'I!A.L :
(4677.30) 60.399.30
55.722.00 53.260.73 2461.27
v
(Parenthesis) denotes deficit.
20.00
1617.39
249.35
.00
822.98
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VILlAGE OF SHOREWOOD
CLASSIFICATION OF R.J!JCEIPTS
GENEBAL FUND:
Year Ending Decemb er 31, 1957
General Property Taxes
State of Minnesota
Cigarette T.ax . .2551.98
Liquor Tax . . .. 2944.58
Total state tax
Licenses, Permits, and Fees:
Building Permits
Filing Fees
Cigarette Licenses
Beer Licenses
Taxi License
Total Licenses,
840.00
8.00
106.00
57.50
10.00
Permits and Fees
Justice of the Peace Fines
Sale of Property:
Ordinance Books
Fireplace Wood
Gravel -hauled
Total Sale of Property
8.15
15.00
96.00
1 f1,/~
Miscellane~s receipts:
Chanhassen Township
(road work done by Shorewood)
Minnetrista Township
(road work done)
Insurance claim
(damage to barricades)
Wage Assignments
Total Miscellaneous receipts
1565.65
82.50
20.50
4.50
I~ 1',/<
TOTAL G.J!JN.ERA.L FUND R.J!JCEIPTS
WELFARE FUND:
General Property Taxes
State of Minnesota - Direct Relief
TOTAL WEIifABE JUND
PARK JUNO:
Property Taxes
46,833.39
5,496..56
1,021.50
1,.5.57.00
-119.15
1.792.30
3,14.5.2.5
106.60
Sbhedule 2
$.56,700.7.5
'.2'1.85
446.70
TOTAL RECEIPTS * ALL FUNDS . . . . . .. . . 60,399.30
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VILlAGE OF SHORE110OD
6lassificntion of Disbursements
Year Endi~~ December 31, 1957.
***
GE1<1ER.I1.L FUlIID:
1. Mayor and 'J:rustees
Salaries:
l~ayor - W. D. Kendrick
Trustee- Herbert J. Schmidt
Trustee- R. R:. Fa~r.field.
Trus tee- Donald. \'l. AreJ:>..art
Trustee- George Dongoske
3 79 . It<)
.325.00
32.5.00
300.00
2.5.00
Internal Revenue Service
Total Ii!ayor and. Trustees
50. iH)
.......
2. Clerk and Treasurer
Salaries:
Elsa I. Wiltsey - Clerk
1. O. K:r'agness - Treasurer
875.90
3~~.5.00
Internal Revenue Service 108.00
Tota 1 Clel'k and Treasurer. . . . . . . .
oj~Salaries above include salar:r for December of 195/;3,
which Vlas not pa.id to them until January, 1957.
).
Assessor
Ray 1J"riede Salary
(includes $200 bal. 1956)
Albinson's - Plastice overlay for maps
Mark Hurd Aerial Hap Co. - m8}JS
Total Aseeesor . . . . . . . . . .
. .
1700.00
20.8.5
215',00
L
.,
---,...
Le.!:!'8.1 Services
William F. Kelly
..............
5.
Buildin~ Inspector
Horace Aldri tt .
..............
6.
Elections
Salaries: Clerks & Judges
Alyce R. Johnson
Ruth P. Rye
Dorothy Guth
Helen R. Clark
Marie A. Wille
Total Sa.laries
Other Expense:
Minnetonka Record - Ballots & Registration
printing
Walter Booth & Son - election forms
Farnl~m Stationery' - Registration files
Total other eX})ense -
TO!AL Election . . . . . . . . . .
1.5..50
15..50
1.5..50
1.5..50
1.50
63 . 50
Schedule 3
Pa;l';e 1
lL~OL~. 80
1308.90
1935.85
737. .50
1+-03 . .50
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VILIAGE OF SHORE\vOOD
Classification of Disbursements
Year Ending December 31, 1957
'* *
GEliIEHAL :roND - continued:
7. Recreation (portion from General Fund)
Salaries:
Janet Fowler - Swirmnin~ Instructor
Philip R3.llin - IJifeguard
Internal Revenue Service - \nf.Tax
Total Hecreation from Gen. lund
8.
e616iee Protection:
Salaries:
Julius Trick - salary
II II roi leage
David Bull salary
II n mileage
(paid to Mtka. State Bank for
to David Bull)
Sydney R. James - salary
credit
Capital Outlay for Police Protection:
Mason Motor Co. (police car & extras)
Mason Motor Co. I spotlights)
Luverne Fire Apparatus Co. - siren
Police Supply & Equip. Co.
Tanka Sign Co. - door sign on car
Geo. F. Cake Co. - thndcuffs
Total qutlay
},Iaintenance of Police Car:
Continental Oil Co. - gas & oil
C1 ties Service Oil Co. II
Northern Automotive Co.- rey3irs
Che.mpion Auto Stores
Broadway Plymouth
~~son Motor - repairs & parts
Total Maintenance
Miscellaneous Expense
Geo. A. Totten, Treas.
(Hennepin County Radio Services)
Rolden :Business Forms - violation
tags
City of Hopkins - jail
Total Misc. Expense
TQlfA.L POLICE PROTECTION
123.1.5
61.30
13 . 20
. . . .
212.50
'15 . 00
52;5.00
75.00
304.8/+
1192.34
1790.00
107.05
50.95
59.35
30.DO
23.01
2060.36
2,4,. 5 I;,
129.36
12.10
t.j..9.5
90 . 8I}
63.84
325.63
.5~0.00
118.20
18.15
636.3.5
. . ..
Schedule 3
Pap.:e 2
197.65
4Z14.68
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Schedule 3
Page 3
VIIJJI.GE OF SHORFnWOD
CIASSIFICATImr OF DISBURSEl.LE1!TS
Year Endin,,,: December 31, 1957
GENERAL rUE - Continued
9t\....Road. Mainten.ance ":_.___.__._.._
Salaries:
Gust Arnold.
Ueil Handa11
Irving Uiccum
;tfilbur HudIo"l
Internal Revenue Service
Traas. of Minn. - retirement
Total Salaries
Repairs & Parts for EQuipmentC
SChmeig's Shop
'tim. Ziegler Co.
Fred & Stan's Service
Phi11i-i}s Motor Co.
Iaramie Motors
Christm.as Lake Pure Oil
Wen King Mfg. Co.
]ong~ard Implement Co.
St. Boni Auto Co.
Electric Service
Bra~~worth Equip. Co.
Johnston Saw Filing
Chas. Olson & Sons
Elsa Wiltsey
(reimbursed for parts from
Aldritt Hardware)
Gamble's
Motor Parts Co.
Swenson Bros.
Connors Repc'lir Sho!)
Long lake Farm Supply
Public Works Equip. Co.
Wagner Iron Works
Rosenwa1&-Cooper
Total Re~~irs & Parts
(kts and Oil
Standard Oil Company
Socony Mobil Oil Co.
Vine Hill Oil Co.
Cities Service Oil Co.
Continental Oil Co.
The Thomas Company
Total GEtS and Oil
3787.00
L~110. 36
27l8.3I}
711.88
801-1-.80
523.00
21.5.60
51.5.92
1.}.51.01
93.93
703.9.5
3.5/06
15..50
98.20
117.40
3..50
1/.11.25
5.60
112..50
1.07
16.00
6.30
2..50
.5.00
J}h .51..1-
36. .50
15. L}9
30.23. .
1.1-1.52
II-13 .84
33.5.77
629.81
472.73
115.:58
12655.38
2657.07
2029.2.5
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VII.I.A.GE OF SHOREWOOD
Classification of Disbursements
Year Ending December 31. 1957
GE1\l'ERAL MID - continued
9;..Road Haintena.nce &.cOohtinued- c
~' , -
Tires
Northwest Recapping
Carmichael Auto r.:arts
Wm. Ziegler Co., Inc.
Continental Oil Co.
Cities Service Oil Co.
Total Ti!.m!.
Sand.1 Gravel and Salt
1!(m. Mueller 8. Sam:;
John wno
August :Brandenburg
L9. t terner :Bros.
Suburban Aggregates
Don Kerber
Ear 1 Se1,-!all Co.
Koehnen's Service
Morton Salt Co.(2 yrs.)
Total Sand. Gravel &
Ro-ad Tar and Oi 1
:Blacktop Service
Republic Creosoting
Earl Sewall & Sons
Total Road Tar & Oil
Contr.<Jct Labor
Iatternar :Bros.
Village of Island Park
(snoWplO'ltling )
Total Contract Labor
1'!iscellaneous Road Expense
l~celsior Farm Store
Iampart Yards
Don Gulningsmen (sod)
Roger SChlUidt (hauling)
Total Misc. Expense
.~..~ ,;. .~ ';, "':..,
139.65
9.00
30.00
58.00
339.08
750.19
861..40
569.68
1252.60
llV13. J 0
220.00
377.10
1+83 .00
4'35.00
Salt
15.60
6630.25
1343.1:)4
104~.75
92.00
.68
l}5.87
20.1.j.0
4.00
TO~L R~D F~INTENANCE
575.73
6422.27
7989.39
IlJL}.75
76.95
10. Fire Protection
Excelsior Volunteer Fire Dept.-calls 126:3.00
II II II -contract 385.00
Total Fire Protection
~l. Weed Control
l.iJcCabe Company
Minnetonlm-Spraying Co.
Total \\I'eed Control
1,96.21.}
.300.00
33,9+0.79
l6L18 . 00
1196.24
Schedule 3
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VILIAGE OF SHOO]lvOOD
Classification of Disb\~sements
Year En,tint:: December 31, 19'57
GENERAL Fln~ - cont inued
Schedule 3
Ba~e 6
16. Printinp; and Misc. Office Expense:
American Typewriter Co. (adding mflch.) 66.82
Miller-Davis Co. 18.78
Walter Booth & Son 19.95
Hinnetonka Record. (legals and
ordi:nance reprints) 171.24,
Albinson's (section map paper) 7.50
Elsa liil tsey (postage & supplies) 23.30
Farnl1r'lm Stationery 7.10
Elsa Wiltsey (extension telephone) 8.96
Total Printinf; and Office :li1xpense . . 32h.15
17.
Und}stributed EA~ense
University of Minnesota (tuition)
F~celsior Fruit Growers Association
(warehouse rental)
Minnetowre State Bank - interest
Boy Scout Troop #293 (services)
Dr. l<Ulton Seifert (health call)
Earl Sewall Co. (roller rental)
Bongard. Implement Co. II II
M. J. Lonp; Co. (audit books)
Mh.netonlm Record. (publish
financial statement)
Total Undistributed Expense
16.00
60.00
101. 95
5~00
3.00
20100
hO.aO
135.00
6;2. L~O
443 .35
TOTAL GENERAL FUND . . . . . 50,626.13
WELFARE FUND
Suburban Hennepin County Relief Board
Rural Hennepin COWlty NUrsing Service
20.5lh8.5
)a2.lfO
TOTAL WELFARE FUND . . . . . 2, !4:37 .25
PARK FUtro
Janet Fowler (Water Safety Instructor-Salary]
Philip Hallin - (Lifegu,a,rd Salary)
Latterner Bros. (levelling at Park)
TOTAL PARK FtJND
41.05
61.30
95.00
,197-.:;$
TOTAL DISBURSl~laNTS - ALL FUNDS . . . . . . . 5J. 260.73
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ACCOUNTANTS
AUDITORS
CONSULTANTS
M. J. LONG CO.
PUBLIC ACCOUNTANTS
TONKA BUILDING - EXCELSIOR, MINNESOTA
TEL.: GREENWOOD 4-8827
April 22, 1958
Village Council
Village of Shorewood
Route 5
Excelsior, Minnesota
Gentlemen:
We have examined the records of the Village of Shorewood, relating
to cash receipts and disbursements for the period January 1, 1957
through December 31, 1957. Our' report, along with appropriate
exhibits and schedules indexed as follows, is submitted herewith.
Exhibit !tAu-Summary of receipts, disbursements,
and balances
Schedule 1 -Classification of receipts
Schedule 2 -Classification of disbursements
Supplement -Comments and Recommendations.
Our examination was made in accordance with generany accepted
auditing standards, and accor.dingly included such tests of the
accounting records and such other auditing procedures as we
considered necessary in the circumstances.
In our opinion the accompanying exhibit and schedules present
fairly the cash position of the Village of Shorewood at
December 31, 1957, and a summary of its cash receipts and
disbursements for the year then ended, in conformity with generally
accepted accounting principles.
Respectfully submitted,
THE M. J. LONG COMPANY
B~#~74If-/
. Erne gren,
C.P.A.
EK:W
.
Fund
BalanceS
Jan.l.1957
General Fund
($5219" 56)
782.79
(240.53)
Welfare Fund
Fire Fund
Park Fund
y..rLLAGE OF SHOREVmOD
SUMMARY OF RECEIPTS. DISBURSIDllENTS AND BALANCES
JANUARY 1,1957 THRU DECEMBER ':\1,1957
Receipts
Transfers
in
Disburse-
ments
$50626.13
2437.25
197.35
Transfers
out
$240.53
Total
Disburse-
ments
$50866.66
2437.25
197.35
Exhibit uAu
Fund
Balances
Dec.31,1957
$614.53
1597.39
249.35
TOTAL
$(4677.30)
.
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Total
$56700.75
3251.85
$514el.19
4034.64
$240.53
446.70
446.70
$60399.30
$240.53
$55962.53
M. J. LONG CO.
$53260.73
$240.53
$53501.26
$2461.27
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VILLAGE OF SHOREWOOD
CLASSIFICATION OF RECEIPTS
January 1, 1957 Thru December 31,1957
GENERAL FUND
Received from County
General Property Taxes
Received from State
Cigarette tax
Liquor tax
Total received from State
$2551..98
2944.58
Local Receipts
Licenses, permits and fees
Building permits $840.00
Filing fees 8.00
Cigarette licenses 106.00
Beer licenses 57.50
Taxi licenses 10.00
Total licenses,permits & fee"102l.50
Justice of the Peace fines
1557.00
119.15
Sale of Property
Other Local Receipts
Roadwork done $1648.15
Insurance
reimbursements 20.50
Miscellaneous 4.50
Total other local receipts 1673.15
Total local receipts
Total General Fund Receipts
M. J. LONG CO.
$46833.39
5496.56
4370.80
Schedule 1
Page 1
~56700.75
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VILLAGE OF SHOREWOOD
CLASSIFICATION OF RECEIPTS
January 1,1957 thru December 31,1957
WELFARE FUND
General Property Taxes
State of Minnesota-Direct Relief
Total Welfare Fund Receipts
FIRE FUND
Transferred from General Fund
Total Fire Fund Receipts
PARK FUND
General Property Taxes
Total Park Fund Receipts
Total Receipts and Transfers - All Funds
M. J. LONG CO.
$3145.25
106.60
$240.53
$ 446.70
Schedule 1
Page 2
$3251.85
$ 240.53
$ 446. 70
$60639.83
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VILLAGE OF SHOREwOOD
CLASSIFICA'.t'ION OF DISBURSEMENTS
January 1,1957 thru December 31,1957
GENERAL FUND
Mayor and Officials
Salaries:
Mayor
Clerk
Treasurer
Trustees
Payroll Taxes
Total Mayor and. Officials
Assessor
Salary
Supplies
Total Assessor
Attorney
Publishing Financial Statement
Post Audit Expense
Building Inspector
Elections:
Salaries
Printing and Supplies
Total Election Expenses
Recreation:
Salaries
Payroll Taxes
Total Recreation
Police Protection
Salaries
Mileage .Allowances
Suppltes
Operation and Repair of Police Car
Radio Service
lJai 1
Traffic Violation Tags
Total Police Protection
(Continued)
..~
I .,." r.. 1.-- ,.... t"""to
$379.40
875.90
325.00
975.00
158.40
$1700.00
235.85
$ 63. 50
182.93
$184.45
13.20
$1042.34
150.00
82.36
325.63
500.00
18.15
118.20
Schedule 2
Pa~~ 1
$2713.70
1935.85
737.50
62.40
135.00
403.50
246.43
197.65
2236.68
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VILLA~E OF SHOREWOOD
CLASSIFICATION OF DISBURSEMENES
January 1,1957 thru December 31,1957
Road Maintenance
Salaries
Payroll Taxes and Retirement Fund
Equ~pment Maintenance:
Repairs and Parts
Gas and Oil
Tires
Total Equipment Maintenance
$11327.58
1327.80
$2657.07
2029.25
575.73
5262.05
Supplies:
Sand, Gravel and Salt
Road Tar and Oil
Total Supplies
$6422.27
7989.39
14411.66
Other Expenses:
Contract Labor
Miscellaneous
Total Other Expenses
Total Road Maintenance
$1134.75
76.95
1211. 70
Fire Protection, Contract and Calls
Weed Control
Street Lighting
Bonds and Insurance
Dues
Office Supplies and Expenses
Interest on Outstanding Orders
Miscellaneous
Capital Outlay:
Miscellaneous Equipment and Tools
Signs and Posts
Culverts
Adding Machine
Police Car and Equipment
Total Capit~l Outlay
Total Disbursements, General Fund
Transferred to Fire Fund
Total Disbursements and Transfers, General Fund
$181.32
561.97
709.56
66.82
1978.00
M. J. LONG CO.
Schedule 2
Page 2
$33540.79
1648.00
1196.24
252.10
1131.34
188.00
257.33
,101.95
144.00
3497.67
$50626.13
240.53
50866.66
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VILLAGE OF SHOREWOOD
CLASSIFICATION OF DISBURSEMENTS
January 1,1957 thru December 31,1957
WELFARE FUND
Relief Orders and Administrative Charges
County Nursing Budget Payment
Total Disbursements,Welfare Fund
PARK FUND
Salaries, Lifeguard and Instructor
Park Maintenance
Total Disbursements, Park Fund
Total Disbursements and Transfers-All Funds
M. J. LONG CO.
$2054.85
382.40
$"102.35
95.00
Schedule 2
Page 3
$2437.25
$ 197.35
$ 53501. 26
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COMMENTS AND RECOMMENDATIONS
Throughout our examination accounting methods and procedures
employed by the Village of Shorewood were studied for the purpose
of improving the system now in use. In the following paragraphs
we have summarized our suggestions for the improvements of some
of the more important aspects of the Villagets accounting program.
Claim Verifications:
During our examinations of Cash Disbursements, it was noted
that a vendor's claim verification was not always present with
other data supporting the disbursement of Village funds. While
such verifications are not always submitted by the vendor as
they should be, it is nevertheless imperative that they be
received before funds are disbursed. In an effort to correct this
situation,. and more closely comply with regulations governing the
disbursement of village funds, we suggest that payments to vendors
not furnishing appropriate claim verifications be withheld until
such verifications are received.
Transfers of Funds:
At December 31,1956 there existed a Fire Fund with a deficit
balance of $240.53. It is obvious that during the year under
examination it was the intention of the village council to consoli-
date the Fire Fund with the General Fund Accounts. Although no
formal resolution authorizing the necessary transfer of funds was
made in the Minutes of the Council meetings, appropriate entries
have been made in the preceding exhibit and achedules to accomplish
this consolidation. If in the future, any such inter fund transfers
are made, we suggest that the Council authorize such transfers by a
resolution in the Minutes, and that checks are written from one
fund to another in accordance with governing regulations.
Internal Control:
Since the success or failure of any accounting system lies
largely in the internal controls in effect, we recommend that the
Council consider the following, for the purpose of more closely
~safeguarding village funds, and facili tatingaudi ting:
1. The book balances of the Clerk and Treasurer should
be reconciled monthly.
2. Forms,on which building permits, ,b,eer licenses,
cigarette ,licenses, etc. are issued should be pre-
ppinted bearing the name of the Village of Shorewood
and a, number. NumericaleheGklists of all such
forms should . be,. maintained, and a periodic examina-
tion should be made todeterm;i.ile that all forms
are present, or ,that the appropriate cash receipts
have been recorded.
M. J. LONG CO.