1994 Annual Budgets and Capital Improvement Program 1994-1998
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MAYOR
Barb Brancel
COUNCI L
Kristi Stover
Rob Daugherty
Daniel Lewis
Bruce Benson
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (612) 474-3236
CITY OF SHOREWOOD
1994 ADOPTED BUDGETS AND
CAPITAL IMPROVEMENT PROGRAM
1994 - 1998
Adopted December 13, 1993
A Residential Community on Lake Minnetonka'fj South Shore
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MAYOR
Barb Brancel
COUNCI L
Kristi Stover
Rob Daugherty
Daniel Lewis
Bruce Benson
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD. MINNESOTA 55331-8927 . (612) 474'3236
November 30, 1993
Honorable Mayor, City Councilmembers,
Residents of the City of Shorewood:
Presented for your review is the 1994 Proposed Bu,dgets and Capital
Improvement Program for 1994 ~ 1998. This document, upon adoption
by the City Council, becomes the guide for the delivery of services
to be provided to the residents of the city in the coming year.
The 'budgets anticipate the level of funding necessary for the City
to provide these services.
The budget for the coming year was prepared in consideration of
many variables. Changes in property classifications and fini;incial
aid formulas from the state, new legislation, growth in the tax
base of the City, types and/quality of services provided by the
City, continuation and revision of the Capital Improvements
Program, among other factors, were carefully considered, while
conform:ing to the City Council's statement of Purpose, Goals and
Expectations. It pontinues to be our' purpose /'to provide a value in
municipal services to our resident~ ,to assure compliance with
community laws and standards, and to keep residents informed of
these service,s, laws andstandarcts:., Our goal ,is to do this in such
an ,efficient, friendly manner that residents feel good about being
citizens of the Shorewoodcommunity.:This budget is proposed as a
guide to, fulfilling our purpose and reaching our goal.
The city is continuing its efforts in capital improvements thr6ugh
the revision of the Capital Improvement Program (CIP). The
document has undergone a major restructuring .in the Parks segment.
Due to the def~at of the bond .referendum held this past spring, new
A Residential Community on Lake Minnetonka's South Shore
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Page 2
goals and schedules have been added which will continue to make the
desired park improvements, albeit at slower rate. In addition, a
Trails section has been added to the Parks segment which schedules
the development of trails throughout the next five years. Al though
there have been these and other changes, the CIP continues to
provide the planning which is essential in meeting the city's goals
for improvements in its infrastructure and equipment over the next
five years, and provides a sound financial plan for achieving those
goals.
The proposed 1994 General Fund budget is an increase of 2.32% from
1993. Even though the budget has increased, the property tax levy
for the coming year will remain the same as in 1993. This
represents a reduction in the preliminary tax levy certified in
September of this year. This is the second year out of the last
three years that there is no increase in tax levy dollars.
Because of growth in the City's tax base over the last year, this
translates to a lower City tax rate and, therefore, lower City
taxes to our residents. An anticipated increase in new
construction permits and other revenue sources will fund the
increase in the budget for 1994.
The effect on City property taxes on homestead properties with
market values of $100,000, $150,000, $200,000 and $250,000 home are
as follows:
City Property Tax Increase/
Market Value 1993 1994 (Decrease)
$100,000 265 254 (4.15%)
$150,000 473 452 (4.44%)
$200,000 680 650 (4.41%)
$250,000 888 848 (4.50%)
The state legislature has included in its public hearing
requirements this year that certain information for public employee
compensation be disclosed. The following table includes the
required information:
1992
1993
1994
Total Personnel cost
670,151
718,782
716,575
Percent of Budget
28.4%
30.5%
29.7%
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1992
1993
1994
Independent Contractors
Number
Expenditures
7
532,137
7
523,123
7
562,450
Full-Time
Part-Time
city Employees, By Class
Administrative
9
2 (40 seasonal -
election judges)
Public Works
Parks
8
10
The compensation and classifications above are for the General
Funds. Because of ongoing negotiations with the union, the total
impact of employee compensation on the budget for the coming year
is unknown at this time. other funds which are self-sufficient and
for which a tax levy is not needed are not included in the totals
listed in the table. Independent contractors for the City include
police, fire, legal, engineering, assessing services, animal
control and park planning. Actual employee compensation amounts
are known only for the police and fire contractors. The
compensation for the other independent contractors includes
overhead and other items, and can vary with the activities of the
City in any given year. The combined impact of compensation for
employees and independent contractors on the budget is an increase
for 1994, but is tax levy neutral, since the levy will remain the
same as in 1993.
The Sewer Fund budget will increase by 2% in 1994. This comes on
the heels of a 48% increase in 1993, which was due almost entirely
to an increase in Metro Waste Control Commission sewage treatment
charges to the City. The increase in 1994 is due mainly to new
programs to inspect sump pump discharge and to perform cleaning and
maintenance to sewer lines.
Because the City Council is contesting the MWCC increase for 1993
and 1994, there is uncertainty on the outcome and, therefore, the
impact on the Sewer Fund. While there has been a slight adjustment
in the sewer rate to accommodate increased costs in the City's
operation, the Council has chosen to delay any rate adjustment for
the MWCC treatment cost until the dispute is settled.
Additionally, the Council has withheld payment of the increased
MWCC charges to the MWCC pending the outcome of the dispute. This
has caused the MWCC to begin the process to levy the unpaid portion
of their charges to 1994 property taxes. It is still unknown at
this time how this matter will be settled.
The Water Fund presents a balanced budget for 1994. Some capital
improvements are planned for the Woodhaven and Badger wells, and
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main extensions, which increase the budgeted expenses. The levy
for the Water Revenue Bonds is increased in 1994 to accommodate an
increase in the bond payment schedule.
The Recycling Fund budget is slightly higher in 1994 due to a $.10
per household per month increase for recycling services. This
amount, however, is offset by revenue received through the Hennepin
County entitlement program, which reimburses the City at a rate of
$1.75 per household per month, and other revenue.
The stormwater Management Fund is new in 1993 and is budgeted for
the first time in 1994. The intent of this fund is to collect
sufficient revenue through utility fees on each parcel in the city
to maintain our current system and to make system improvements in
the coming years. Approximately one-half of proceeds will be
devoted to each purpose.
In approving these budgets, the City Council is being responsive to
the needs of the residents of the City, both now and into the
future. We, therefore, recommend the adoption of the 1994 Budgets,
the Capital Improvement Program for 1994-1998, and the 1993/94
Property Tax Levy.
~espectfullY submitted,
/ ''1/11
l ,{"(, H\24 C I't1/L I/P 1
, ames C. Hurm
City Administrator/Clerk
"\
/,,"'i .;:;,.....'.-...-...-;;;7.----'"
,~,,/{.,,-}f42_d+1:L
( Alan J. fRolek
, Finance Director/Treasurer
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CITY OF SHOREWOOD
1994 ADOPTED BUDGETS AND CAPITAL IMPROVEMENT PROGRAM 1994 - 1998
TABLE OF CONTENTS
Summary of 1994 General Fund Budget
Preparation Calendar for 1994 Budget
Organizational Chart
PAGE
1
3
4
SECTION I. SUMMARY BUDGETS
General Fund
Revenues
Adopted Revenues Chart
Summary of Adopted 1994 Revenues
Expenditures
Adopted Expenditures Chart
Summary of Adopted 1994 Expenditures
Departmental Budgets
51 - Mayor and Council
52 - Administrator
5
6-7
8
9
53 - General Government
54 - Finance
55 - Professional Services
56 - Planning and Zoning
57 - Municipal Building - City Hall
58 - Police
59 - Fire Protection
60 - Protective Inspection
61 - City Engineer
62 - Public Works Service
63 - Streets and Roadways
10-11
12-13
14-15
16-17
18-19
20-21
22-23
24-25
26-27
28-29
30-31
32-33
34-35
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Departmental Budgets (cont.)
64 - Snow and Ice Removal
65 - Traffic Control/Street Lighting
67 - Sanitation/Waste Removal/Weeds
68 - Tree Maintenance
69 - Parks and Recreation
70 - Capital Improvement
71 - Contingency
PAGE
36-37
38-39
40-41
42-43
44-45
46-47
48-49
Water Fund
Adopted 1994 Revenues and Expenses
50-51
Sewer Fund
Adopted 1994 Revenues and Expenses
52-53
Recvclinq Fund
Adopted 1994 Revenues and Expenses
54-55
Stormwater Manaqement Fund
Adopted 1994 Revenues and Expenses
56-57
SECTION II. DETAIL BUDGETS
General Fund
Departmental Budgets
51 - Mayor and Council
52 - Administrator
53 - General Government
54 - Finance
55 - Professional Services
56 - Planning and Zoning
57 - Municipal Building - City Hall
58 - Police
58-59
60-61
61-63
64-65
66-67
68-69
70-71
72-73
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Departmental Budgets (cont.)
59 - Fire Protection
60 - Protective Inspection
61 - City Engineer
62 - Public Works Service
63 - Streets and Roadways
64 - Snow and Ice Removal
65 - Traffic Control/Street Lighting
67 - Sanitation/Waste Removal/Weeds
68 - Tree Maintenance
69 - Parks and Recreation
70 - Capital Improvement
71 - Contingency
Water Fund
Adopted 1994 Revenues
Adopted 1994 Expenses
Sewer Fund
Adopted 1994 Revenues
Adopted 1994 Expenses
RecYcling Fund
Adopted 1994 Revenues and Expenses
Stormwater Manaqement Fund
Adopted 1994 Revenues and Expenses
SECTION III. CAPITAL IMPROVEMENT PROGRAM 1994 - 1998
PAGE
74-75
76-77
78-79
80-81
82-83
84-85
86-87
88-89
90-91
92-93
94-95
96-97
98-99
100-103
104-105
106-107
108-109
110-111
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SECTION I
. SUMMARY BUDGETS
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CITY OF SHOREWOOD
SUMMARY OF ADOPTED 1994 GENERAL FUND BUDGET
AD VALOREM PROPERTY TAX
LICENCES AND PERMITS
INTERGOVERNMENTAL
FINES AND FORFEITURES
CHARGES FOR SERVICE
TRANSFERS AND MISCELLANEOUS
TOTAL BUDGETED REVENUES
MAYOR AND COUNCIL
ADMINISTRATOR
GENERAL GOVERNMENTAL SERVICES
FINANCE
PROFESSIONAL SERVICES
PLANNING AND ZONING
MUNICIPAL BUILDING (CITY HALL)
POLICE
FIRE PROTECTION
PROTECTIVE INSPECTION
CITY ENGINEER
PUBLIC WORKS
CAPITAL OUTLAY
STREETS AND ROADWAYS
STREET IMPROVEMENTS
SNOW AND ICE REMOVAL
TRAFFIC CONTROL/STREET LIGHTING
SANITATION/WASTE REMOVAL/WEEDS
TREE MAINTENANCE
PARKS AND RECREATION/BEACHES
CAPITAL OUTLAY
CAPITAL IMPROVEMENT
CONTINGENCY
TOTAL BUDGETED EXPENDITURES
REVENUE SUMMARY
ADOPTED
BUDGET
1993
1,491,888
107,300
431,115
95,000
8,200
223,000
2,356,503
EXPENDITURE SUMMARY
ADOPTED
BUDGET
1993
52,103
92,144
92,103
89,782
104,576
89,043
96,720
405,174
102,668
86,689
39,000
170,415
90,000
155,739
220,000
37,723
32,500
16,111
29,285
139,504
56,550
101,600
57,074
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2,356,503
-1-
ADOPTED
BUDGET
1994
1,491,888
146,500
439,015
75,000
18,000
240,800
2,411,203
ADOPTED
BUDGET
1994
51,231
93,367
92,967
90,612
107,660
90,731
105,150
422,041
109,584
89,992
70,000
172,231
95,500
156,186
230,000
37,709
32,500
4,611
26,277
122,278
51,250
97,000
62,326
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2,411,203
%
CHANGE
0.00
36.53
1.83
(21.05)
119.51
7.98
2.32
%
CHANGE
(1. 67)
1.33
0.94
0.92
2.95
1.90
8.72
4.16
6.74
3.81
79.49
1.07
6.11
0.29
4.55
(0.04)
0.00
(71.38)
(10.27)
(12.35)
(9.37)
(4.53)
9.20
2.32
JUNE 18, 1993
JUNE 18 -
JULY 12, 1993
JULY 12, 1993
JULY 12-31, 1993
AUGUST 1, 1993
AUGUST 2 -
AUGUST 13, 1993
AUGUST 20, 1993
CITY OF SHOREWOOD
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1994 BUDGET PREPARATION CALENDAR
Budget worksheets distributed to Department
Heads and Administrator
Departmental budgets are prepared
Council workshop on budget objectives
Departmental budgets are reviewed with
Administrator and Finance Director
Dept. of Revenue advises City of 1994 Local
Government Aid and HACA amounts
Departmental budgets are revised and budget is
assembled for Council workshop(s)
County informs City of county and school
board(s) public hearing dates
AUGUST 18, 1993 Council receives proposed 1994 budget
AUGUST 23, 1993 Workshop with Council to review proposed 1994
budget
SEPTEMBER 13, 1993 City Council approves preliminary 1994 Tax
Levy and Budget and sets two public hearing
dates
SEPTEMBER 15, 1993 Preliminary 1994 Tax Levy and Budget certified
to County Auditor
SEPTEMBER 15 -
NOVEMBER 22, 1993
ON OR BEFORE
NOVEMBER 10, 1993
TWO TO SIX DAYS
BEFORE PUBLIC
HEARING DATE
NOVEMBER 30, 1993
Inform County of public hearing dates
Council reviews and revises proposed budget
County mails notice of proposed property tax
increase to all property owners
City publishes 1/8 page ad of public hearing
dates in official newspaper
Council holds first public hearing on proposed
1994 Budget and Tax Levy
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CITY OF SHOREWOOD
1994 BUDGET PREPARATION CALENDAR (CONT.)
DECEMBER 13, 1993
ON OR BEFORE
DECEMBER 28, 1993
Council holds second public hearing and adopts
final 1994 Budget and Tax Levy
City certifies final 1994 Tax Levy and Budget
to County Auditor
City certifies compliance with Truth in
Taxation requirements to Dept. of Revenue
-3-
ORGANIZATIONAL CHART - CITY OF SHOREWOOD
.po
VOTERS
I CITY ATTORNEY t--~ CITY COUNCil BOARDS
& COMMISSIONS
" CITY ADMINISTRATOR - PLANNING COMMISSION
.; PARK COMMISSION
- SENIOR HOUSING &
SERVICE TASK FORCE
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LIQUOR ENGINEERING FINANCE ADMINISTRA TION PLANNING PUBLIC PUBLIC SAFETY
(CONTRACT) & ZONING WORKS (CONTRACT)
-Off-Sale -Engineering Svc. -Personnel -General Government -Planning -Building & Grounds - Police - 4 City
Retail -Project Mgmt. -Accounting -Licensing -Zoning -Recycling (Contract) Joint Services.
-Payroll -Elections -Inspection -Tree Maintenance - Patrol
-Investments -Records -Property -Park Maintenance - Disaster Preparedness
-Billing -Legal Publications Records -Street Maintenance - Investigation
-Assessments -Public Information -Equipment Maintenance - Public Service
-Budgeting -Recreation Programs -Stormwater System - Fire - Excelsiorl
-Computer System -Park Planning -Street Lighting Mound
-Purchasing (Contract) -Sanitation/Weeds - Fire preventionl
-Assessor (Contract) -Janitor Services fire fighting
-Cable TV - (Contract) - Animal Control -
Joint Powers it -Utility Maintenance Chanhassen
(Contract)
it Mayor is City's representative on joint governing board.
April, 1992
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CITY OF SHOREWOOD
ADOPTED 1994 BUDGETED REVENUES
TFRS &: MISC (10.0%)
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FINES (3.1%)
SERVICE CHGS (0.7%)
LICENSE/PERMITS (6.1%)
INTERGOVERNMENTAL (18.2%)
PROPERTY TAX (61.9%)
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BUDGET COMMENTS: GENERAL FUND REVENUES
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TAXES:
The City taxes its residents to finance the general operating
fund to provide for basic governmental services
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LICENSE/PERMIT FEES:
Rental Housing License Fees
Liquor licenses
Otner Business Lie. - Fees for licenses & permits to business establishments
State Surcharge Collections
Building Perm~ts - based upon valuation of structure
Dog Licenses
Other Non-business - Misc. Permit or Lie. Fees
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HOMESTEAD AND AGRICULTURE CREDIT AID (HACA)- A state credit which reduces the tax levy
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FISCAL DISPARITIES - Received with taxes above. In 1971, the
legislature enacted this law to allow municipalities to
share in metropolitan commercial/industrial growth.
A percentage of commercial/industrial taxes are pooled
ana distriouted to communities with little or no
commercial/industrial tax base.
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MSA ROAD AID (Became eligible for this aid as of 1/1/90) I
Aid provided to cities over 5000 pop. to maintain des~gnated MSA roads
METRO COUNCIL PLANNING GRANT - for updating of land use maps, etc. II
GENERAL GOVERNMENT
The City provides services to the public for which a charge is collected I
such as assessment services, map sales, planning fees, etc.
ENGINEERING - Fees charged to other City funds and developers for engineering services
RECREATION - fees charged to Freeman Park Foundation for park maintenance ($10,000) I
and Crescent Beach charges ($500)
FINES & FORFEITS - Fines imposed for traffic & ordinance violations
MISC. REVENUES - Revenue from a variety of sources I
such as interest income, payments on house, pop sales, etc.
LIQUOR STORE TRANSFER - Revenue from liquor stores based on previous year profits II
BUDGETED RESERVES - 1993 funds re-allocated for 1994 budget purposes II
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SUMMARY OF ESTIMATED REVENUES
1994 GENERAL FUND BUDGET
REVENUES:
Actual
1991
Actual
1992
Budget
1993
Jan-Sept
1993
Annual
EST-93
Proposed
1994
Adopted
1994
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TAXES:
General property 1,549,492 1,494,073 1,491,888
Fiscal Disparit~es 78,383 82,085
Special Levy
738,632 1,470,000 1,491,888 1,491,888
39,358 78,700
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Total Taxes 1,627,875 1,576,158 1,491,888 777,990 1,548,700 1,491,888 1,491,888
LICENSE\PERMIT FEES:
Rental Housing 3,000 3,000
Surcharge Rebate 8,175 8,200 8,200 8,200 8,200 8,200 8,200
Alcohol~c Beverage
Others-Business 540 2,900 1,600 100 1,500 1,500 1,500
State Surcharge 8,543 7,967 5,000 7,134 6,500 6,500 6,500
Building Perm~ts 149,403 153,082 90,000 145,108 130,000 125,000 125,000
Well Permits
Dog Licenses 1,900 2,834 2,000 1,048 2,000 2,200 2,200
Ot ers-Misc. 140 500 180 125 100 100
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Total
168,561
175,123
107,300
161,770
148,325
146,500
146,500
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INTER-GOVERNMENTAL REVENUES
FEDERAL AIDS
CDBG Grant
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STATE AIDS
Local Gov't Aid
HACA 137,426 264,934 417,365 207,097 417,365 425,265 425,265
Misc. 5,000
MSA Road Aid 13,755 13,755 13,750 6,878 13,750 13,750 13,750
---------------------------------------------------------------------------------------------
Total 151,181 283,689 431,115 213,975 431,115 439,015 439,015
COUNTY/METRO AIDS
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Metro Plan Grant
2,500
2,500
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Total 2,500 0 0 0 2,500 0 0
CHARGES FOR SERVICE
General Government 3,111 9,301 7,500 1,239 7,700 7,500 7,500
Engineering 524 508 10,500
Recreation 700 500 10,500 ---------------------------------------------------------------------------------------------
Total 3,635 9,809 8,200 1,239 8,200 18,000 18,000
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FINES & FORFEITS 101,200 89,960 95,000 48,157 70,000 75,000 75,000
---------------------------------------------------------------------------------------------
Total 101,200 89,960 95,000 48,157 70,000 75,000 75,000
MISC REVENUES 157,165 137,640 160,500 46,439 99,000 172,800 172,800
---------------------------------------------------------------------------------------------
Total 157,165 137,640 160,500 46,439 99,000 172,800 172,800
TRANSFERS
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From Other Funds
From Liquor Stores 25,000 35,000 40,000 0 40,000 40,000 40,000
---------------------------------------------------------------------------------------------
Total 25,000 35,000 40,000 0 40,000 40,000 40,000
BUDGETED RESERVES 22,500 22,500 22,500 28,000 28,000
---------------------------------------------------------------------------------------------
Total 0 0 22,500 22,500 22,500 28,000 28,000
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TOTAL REVENUES
2,237,117 2,307,379 2,356,503 1,272,070 2,370,340 2,411,203 2,411,203
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CITY OF SHOREWOOD
ADOPTED 1994 BUDGETED EXPENDITURES
PUBLIC WORKS (20.7%)
GEN. GOV'T. (26.2%)
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CAPITAL EQUIP (4.0%)
CONTINGENCY (2.6%)
STREET PROJ ECTS (9.5%)
CAPITAL IMP (4.0%)
PARKS (5.1 %)
PARK CAPITAL IMP (2.1 %)
FIRE (4.5%)
OTHER PUBLIC SAFETY (3.7%)
POLICE (17.5%)
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CITY OF SHOREWOOD
SUMMARY OF DISBURSEMENTS
1994 ADOPTED BUDGET
GENERAL FUND
FUND # 10
Dept # Department
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52
53
54
55
56
57
58
59
60
61
62
63
64
65
67
68
69
70
71
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Mayor and Council
Administrator
General Gov't Services
Finance
Professional Services
Planning & Zoning
Municipal Bldg. (City Hall)
Police
Fire
Protective Inspection
City Engineer
Public Works Service
Capital Outlay
Streets & Roadways
Street Improvements
Snow & Ice Removal
Traffic control/Street Lighting
Sanitation/Waste Removal/Weeds
Tree Maintenance
Parks & Recreation/Beaches
Capital Outlay
Capital Improvement
Contingency
Total General Fund Expenditures
-9-
Adopted
Buaget
1993
Adopted
Buaget
1994
52,103
92,144
92,103
89,782
104,576
89,043
96,720
405,174
102,668
86,689
39,000
170,415
90,000
155,739
220,000
37,723
32,500
16,111
29,285
139,504
56,550
101,600
57,074
51,231
93,367
92,967
90,612
107,660
90,731
105,150
422,041
109,584
89,992
70,000
172,231
95,500
156,186
230,000
37,709
32,500
4,611
26,277
122,278
51,250
97,000
62,326
2,356,503
2,411,203
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DEPARTMENT MISSION:
FUND:
DEPARTMENT:
DEPT NO:
General
Mayor and Council
51
The Mayor and City Council set policy
for the City and provide general
direction to the Administrator in
policy implementation. The department
budget supports council development,
information efforts and special City
associations and programs (ie: LMCD)
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OBJECTIVES:
- Televise all City Council meetings
- Inform citizens through quarterly city newsletters
Identify and address zoning issues for specific sites for senior housing projects
- Meet with Cooperative Services Study Task Force semi-annually
- Undertake a meaningful goal setting session during the first
60 days of 1994
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HIGHLIGHTS/COMMENTS:
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Staffing:
City Council Salaries in 1994: Mayor - $250/moi Council- $200/mo
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Supplies/Materials:
Awards and misc. supplies
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Support Services:
Christmas Lake Milfoil Inspections (2)
City Service Satisfaction Survey
Conferences and Seminars
A~preciation Dinner for City Volunteers/Staff
c~ty Newsletters (4)
1,500
1,000
1,000
1,700
5,500
I
I
charges & Fees:
Lake Mtka Consv. Dist. (LMCD)
Assn of Metro Municipal~ties
League of MN Cities
Misc. Subscriptions
West Henn. Human Services
Henn. Co. Fair
Fireworks
MN Mayors Association
Board & Administrator Magazine
17,665
1,742
3,500
200
1,350
50
1,000
10
200
I
I
capital Outlay:
- (2) Tables for Council Chambers
I
I
I
-10-
I
I
FUND: #10
I
BUDGET
ITEM
DEPARTMENT: Mayor and Council
Actual
1991
Actual
1992
Budget
1993
Jan-Sept
1993
DEPT # 51
Annual Proposed Adopted
Est-93 1994 1994
staffing 10,065 10,628 13,714 10,238 13,782 13,714 13,714
Supplies/Materials 1,481 422 500 355 500 500 500
Support Services 15,327 12,590 16,500 7,342 9,300 10,700 10,700
charges & Fees 23,375 24,447 20,789 20,592 20,789 25,717 25,717
Capital Outlay 600 600 600 600 600
Transfers
I
I
I
TOTAL
---------------------------------------------------------------------------------------
---------------------------------------------------------------------------------------
51,231
I
50,248
48,687
52,103
38,527
44,971
51,231
SERVICE INDICATORS:
---------------------------------------------------------------------------------------
I
Conferences &
schools Attended
Newsletters Published
I
I
I
1
4
o
4
o
4
1
5
1
5
1
1
4
4
COST INDICATORS:
---------------------------------------------------------------------------------------
I
Expenditures
I
Program Revenues
I
Levy Dollars
I
Other Dollars
50,248
50,248
48,687
48,687
52,103
52,103
38,527
38,527
44,971
44,971
51,231
51,231
51,231
51,231
STAFFING:
---------------------------------------------------------------------------------------
I
I
part time:
Mayor
Councilmembers
I
I
I
1
4
1
4
-11-
1
4
1
4
1
4
1
4
1
4
I
I
DEPARTMENT MISSION:
FUND:
DEPARTMENT:
DEPT NO:
General
Administrator
52
To implement policy established by the
City Council; offer staff sup~ort to the
City Council in it policy mak~ng role;
and manage day-to-day operations of the
City in a manner consistent with
established City values to effectively
and efficiently meet set goals & objectives
I
__________________________________________________________________________________________ II
OBJECTIVES:
- Complete annual citizens satisfaction survey
- Update comparable worth pay plan
- Take a leadership role in intergovernmental cooperative efforts
in the Lake Minnetonka area
- Review City objectives in July, October and at the end of the year
- Introduce a merit element to the City's pay plan system
I
I
II
I
I
HIGHLIGHTS/COMMENTS:
I
Staffing:
Includes step increases
I
Supplies/Materials:
Maintenance contracts on computer & office equipment
Miscellaneous books & supplies
I
Support Services:
Labor Relations Associates Contract
Conference, mileage, meetings & seminars
I
Charges & Fees:
Memberships to ICMA, MCMA, MAMA & MPELRA
I
I
I
I
I
I
-12-
I
II
I
FUND: #10
DEPARTMENT: Administrator
Actual
1991
---------------------------------------------------------------------------------------
DEPT # 52
BUDGET
ITEM
Actual
1992
Budget
1993
Jan-Sept
1993
Annual Proposed Adopted
Est-93 1994 1994
---------------------------------------------------------------------------------------
Staffing 78,797 81,724 85,004 60,229 85,002 84,267 84,267
Supplies/Materials 743 762 785 299 2,035 800 800
Support Services 5,143 5,059 5,750 5,963 8,750 7,750 7,750
Charges & Fees 542 687 605 770 605 550 550
Capital Outlay 1,496
Transfers
I
I
I
85,225
---------------------------------------------------------------------------------------
---------------------------------------------------------------------------------------
93,367
TOTAL
I
I
SERVICE INDICATORS:
I
I
I
I
COST INDICATORS:
I
Expenditures
85,225
Program Revenues
I
Levy Dollars
85,225
I
Other Dollars
I
STAFFING:
Full Time:
Admistrator/Clk
Exec Sec/Dep Clk
Secretary/Recept
1
.25
I
I
I
I
89,728
89,728
89,728
1
.50
.25
92,144
92,144
92,144
1
.50
-13-
67,261
67,261
67,261
1
.50
96,392
96,392
96,392
1
.50
93,367
93,367
93,367
1
.50
93,367
93,367
1
.50
I
I
DEPARTMENT MISSION:
FUND:
DEPARTMENT:
DEPT NO:
General
General Government
53
Provide staff support for the City Council
including preparation of agendas and
meeting packets. Responsible for City
Clerk functions including elections,
record retention, notices and licenses.
I
I
OBJECTIVES:
- Index City records, including retention schedule
- Microfilm City records from 1990 through 1993
- Update personnel records for all City employees
- Take over maintenance and updating of City Code book in-house
- Maintain or improve on high survey "helpfulness" rating of City office staff
(89% helpful to very helpful)
- Maintain or improve on high citizen "excellent/good" rating on "overall service" (87%)
"courteousness7professionalism" of staff (86%)
I
I
I
I
I
HIGHLIGHTS/COMMENTS:
I
Staffing:
Includes step increases
I
Part time includes summer office staff and student intern
Election judges included for 1994
I
Supplies/Materials:
Office supplies
Maintenance contracts for computers and office machines
I
support Services:
Microfilming of permanent documents
Conference, mileage and Seminars
Publication of legal notices for all General Fund Depts
Updates to city code
Council Record~ng Secretary
Charges & Fees:
Memberships to IIMC, MCFOA & Municipals
I
I
I
Capital Outlay:
I
I
I
-14-
I
STAFFING:
Full time:
Exec Sec/Dep Clk
Secretary/Recept
Assistant Clerk
II Part time:
II
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
FUND:' #10
DEPARTMENT: General Government Services
DEPT # 53
---------------------------------------------------------------------------------------
BUDGET
ITEM
Actual
1991
Actual
1992
Budget
1993
Jan-Sept
1993
Annual Proposed Adopted
Est-93 1994 1994
------------------------------------------------------------------------------~--------
Staffing 75,138 63,948 64,093 45,802 62,573 67,942 67,942
Supplies/Materials 12,681 12,020 13,880 9,198 12,900 13,750 13,750
Support Services 17,567 6,091 13,950 7,323 11,052 11,050 11,050
Charges & Fees 399 1,492 180 235 235 225 225
Capital Outlay
Transfers
=======================================================================================
TOTAL
105,785
83,551
92,103
62,558
86,760
92,967
92,967
---------------------------------------------------------------------------------------
SERVICE INDICATORS:
No. of Elections held 0 3 0 0 0 2 2
No. of Ordinances 12 13 12 16 18 15 15
No. of Resolutions 129 127 125 87 130 130 130
Dog licenses issued 449 450 400 333 450 450 450
Other licenses issued 12 15 15 19 20 20 20
---------------------------------------------------------------------------------------
COST INDICATORS:
Expenditures 105,785 83,551 92,103 62,558 86,760 92,967 92,967
Program Revenues
Licenses 10,615 14074 12,300 9,529 11,825 12,000 12,000
Sale of copies 270 713 500 744 800 500 500
Spec Assess Searches 1,950 2264 2,000
Levy Dollars 92,950 66,500 77 ,303 52,285 74,135 80,467 80,467
Other Dollars
---------------------------------------------------------------------------------------
1
.75
.66
1
.75
.50
.50
.75
.50
.50
.75
.50
.50
.75
.50
.50
.70
.50
.50
.70
.50
Office
Intern
Election Judges
1
1
1
40
1
1
40
1
1
40
1
1
40
1
1
40
40
-15-
I
I
DEPARTMENT MISSION:
FUND:
DEPARTMENT:
DEPT NO:
General
Finance
54
To administer financial policies of the
City; perform accounting functions for
all fund types; invest available funds in
accordance with state statutes; oversee
City insurance policies; and provide for
timely reporting of financial matters to
City Council, staff and the public.
I
I
OBJECTIVES:
- Prepare annual budget document and submit to GFOA Distinguished Budget
Award Program
- Prepare CAFR for submittal to GFOA Certificate of Excellence Program
- Provide monthly reports to staff, quarterly reports to council,
- Implement Capital Improvement Annual Budget format
- Create computerized database for General Fixed Asset records
- Review debt issues and make recommendations on debt structure
- Become active in one or more of Joint Cities Coordination Program committees
- Investigate alternative financing sources to reduce property tax burden
I
I
I
I
I
HIGHLIGHTS/COMMENTS:
I
Staffing:
Includes step increases
I
Supplies/Materials:
Computer supplies, checks & budget supplies
Maintenance contracts for computer ana office equipment
Miscellaneous supplies
I
Support Services:
Conferences, Mileage, Meetings & Seminars
Publication of Financial Statements & Budgets
I
I
Charges & Fees:
Membershi~s to GFOA & MGFOA
Subscript~on to GFOA periodicals
Submittal fee - GFOA Certificate of Excellence Program
Submittal fee - GFOA Distinguished Budget Award Program
Bank & Broker service charges
I
I
I
I
I
-16-
I
II
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
FUND: . #10
DEPARTMENT: Finance
DEPT # 54
BUDGET
ITEM
Actual
1991
Annual Proposed Adopted
Est-93 1994 1994
Actual
1992
Budget Jan-Sept
1993 1993
Staffing 69,084 72,320 79,722 52,901 78,569 80,062 80,062
Supplies/Materials 2,629 3,864 3,360 558 3,360 3,400 3,400
Support Services 2,876 3,031 4,250 2,606 4,050 4,250 4,250
Charges & Fees 863 1,820 2,450 2,620 3,350 2,900 2,900
Capital outlay 299
Transfers
---------------------------------------------------------------------------------------
---------------------------------------------------------------------------------------
TOTAL
75,751
81,035
90,612
89,782
58,685
89,329
90,612
SERVICE INDICATORS:
COST INDICATORS:
Expenditures 75,751 81,035 89,782 58,685 89,329 90,612 90,612
Program Revenues
Interest Earnings 101,333 86,206 50,000 30,612 65,000 65,000 65,000
Sp. Assess. Searches 495 1,000 2,000 2,000
Levy Dollars (25,582) (5,171) 39,782 28,073 24,329 25,612 25,612
Other Dollars
STAFFING:
Full time:
Finance Dir
Sr Acctg Clerk
1
.60
1
.60
1
.60
1
.60
1
.70
-17-
I
DEPARTMENT MISSION:
FUND:
DEPARTMENT:
DEPT NO:
General
Professional Services
55
Provide contracted ~rofessional services
to the City, includ~ng general legal,
prosecution, financial audit and
property assessment
I
------------------------------------------------------------------------------------------
I
OBJECTIVES:
Contain costs on contracted professional services
- Attempt to utilize mediation services to avoid litigation
- Develo~ a statement on documents committing applicants to submit to
mediat~on services
I
I
- Increase helpfullness rating of City assessor (70% helpful to very helpful)
- Increase citizen excellent/good rating on overall service (74%) and
courteousness/professionalism of staff (83%)
I
I
I
HIGHLIGHTS/COMMENTS:
Supplies/Materials:
Supplies for City Assessor
I
I
Support Services:
Includes general legal fees and prosecutions, mediation services, assessing contract
and annual audit services
I
I
I
I
I
I
I
I
-18-
I
l
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
FUND: #10
DEPARTMENT: Professional Services
DEPT # 55
---------------------------------------------------------------------------------------
BUDGET
ITEM
Actual
1991
Annual Proposed Adopted
Est-93 1994 1994
Actual
1992
Budget Jan-Sept
1993 1993
Staffing
Supplies/Materials
Support Services
Charges & Fees
Capital Outlay
Transfers
1,092
179,199
589
800
718
500
500
500
99,010 103,980
84,696 107,864 107,160 107,160
---------------------------------------------------------------------------------------
---------------------------------------------------------------------------------------
TOTAL
180,291
85,414 108,364 107,660 107,660
99,599 104,780
SERVICE INDICATORS:
No. of parcels 2,706 2,716 2,724 2,739 2,756 2,780 2,780
No. of prosecutions
No. of litigations 8 5 2 2 2 2 2
No. of City Funds 16 23 25 22 23 25 25
COST INDICATORS:
Expenditures
99,599 104,780
85,414 108,364 107,660 107,660
180,291
Program Revenues
Fines
18,000
86,780
18,000
67,414
18,000
90,364
18,000
89,660
18,000
89,660
21,812
158,479
28,431
71,168
Levy Dollars
Other Dollars
STAFFING:
-19-
I
I
DEPARTMENT MISSION:
FUND:
DEPARTMENT:
DEPT NO:
General
Planning & Zoning
56
Guide and control the physical
development of the community.
Coordinate and implement long
range city-wide and area planning
act~vities.
I
------------------------------------------------------------------------------------------
I
OBJECTIVES:
- Hold public meetings on draft Comprehensive Plan and adopt
- Provide adequate staff support to Senior Housing Task Force
- Update City Subdivision Code
- Establish an action plan to implement Comprehensive Plan
- Begin work on a short-term implementation plan
- complete the automation of property records
- Complete implementation of Rental Housing Code
Increase citizen excellent/good rating on overall service (68%) and
courteousness/professionalism of staff (73%)
I
I
I
I
I
HIGHLIGHTS/COMMENTS:
I
Staffing:
Includes step increases
I
Supplies/Materials:
Maintenance contracts for computer & office equipment, and cellular phone
Miscellaneous supplies
I
Support Services:
Recording Secretary for Planning Commission Meetings
Air time for cellular phone
Conferences, mileage, meetings & seminars
Printing of Compo Plan map updates
I
I
Charges & Fees:
Membershi~s to APA, MN APA, Sensible Land Use Coalition
Subscript~ons to APA Journal & Zoning News
I
I
I
I
I
-20-
I
II
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
FUND:' #10
DEPARTMENT: Planning & Zoning
DEPT # 56
---------------------------------------------------------------------------------------
BUDGET
ITEM
Actual
1991
Annual Proposed Adopted
Est-93 1994 1994
Actual
1992
Budget Jan-Sept
1993 1993
---------------------------------------------------------------------------------------
Staffing 64,509 79,828 80,433 62,253 80,433 82,031 82,031
Supplies/Materials 918 2,229 1,880 1,608 2,780 2,000 2,000
Support Services 5,104 4,596 6,480 2,857 4,600 6,450 6,450
Charges & Fees 239 261 250 246 250 250 250
Capital Outlay 424 7,518
Transfers
---------------------------------------------------------------------------------------
---------------------------------------------------------------------------------------
TOTAL
71,194
90,731
94,432
89,043
66,964
88,063
90,731
SERVICE INDICATORS:
No. of zoning apps.
No. of zoning complnts
28
11
24
8
40
10
34
16
40
18
35
15
35
15
COST INDICATORS:
Expenditures
Program Revenues
Zoning Appl. Fees 972 6,324
Bldg. Permit Carryover 82,688 74,980
(from Proto Inspection)
Levy Dollars (12,466) 13,128
71,194
94,432
89,043
66,964
88,063
90,731
90,731
5,000 0 0 5,000
8,311 100,382 112,311 41,508
75,732 (33,418) (24,248) 44,223
5,000
41,508
44,223
Other Dollars
STAFFING:
Full time:
Planning Dir
Planning Asst.
.95
.7
.95
.7
.95
.7
.95
.7
.85
.5
.85
.5
.95
.7
-21-
I
I
DEPARTMENT MISSION:
I
FUND:
DEPARTMENT:
DEPT NO:
General
Municipal Bldg- City Hall
57
Provide for the ~hysical operation
of City Hall: ut~l~ties; maintenance
of off~ce equipment and the building
structure; and provide for the City's
general liability, pro~erty, auto and
worker's compensation ~nsurance.
I
OBJECTIVES:
- Paint remaining City Hall offices
- Paint/stain deck
- Improve City Hall landscaping
- Install smoke detectors in City Hall
I
I
I
I
I
HIGHLIGHTS/COMMENTS:
I
Supplies/Materials:
Maintenance contracts for copiers, telephones and office equipment
Maintenance to city hall building
City Hall supplies
I
Support Services:
Citr Hall janitorial & rug services
Uti ities and phone service for City Hall - 1 new phone line
Insurance coverage for all city depts except enterprise funds
I
I
Charges & Fees:
Rental of postage meter and pop machine
Special Assessments on City owned property
I
Capital Outlay:
Copier, FAX machine and Smoke Detectors for City Hall
I
I
I
I
I
-22-
I
l
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
FUND: . #10
DEPARTMENT: Municipal Building - City Hall
DEPT # 57
---------------------------------------------------------------------------------------
BUDGET
ITEM
Actual
1991
Actual
1992
Budget Jan-Sept
1993 1993
Annual Proposed Adopted
Est-93 1994 1994
---------------------------------------------------------------------------------------
Staffing
Supplies/Materials 8,939 6,581 8,420 5,267 6,200 8,050 8,050
support Services 77,509 73,036 85,800 9,840 77 , 000 78,500 78,500
Charges & Fees 4,503 1,932 2,500 2,871 5,000 5,500 5,500
Capital Outlay 5,670 6,693 2,319 3,200 13,100 13,100
Transfers
=======================================================================================
TOTAL
96,621
91,400 105,150 105,150
88,242
96,720
20,297
---------------------------------------------------------------------------------------
SERVICE INDICATORS:
Number of copies
162,587 164,653 156,000 147,176 178,000 175,000 175,000
COST INDICATORS:
Expenditures
96,621
88,242
96,720
20,297
91,400
105,150
105,150
Program Revenues
Insurance rebate
9,899
86,722
18,829
69,413
15,000
81,720
o
20,297
15,000
76,400
15,000
90,150
15,000
90,150
Levy Dollars
Other Dollars
STAFFING:
-23-
I
I
DEPARTMENT MISSION:
I
FUND:
DEPARTMENT:
DEPT NO:
General
Police
58
To provide a modern, flexible, full-service
criminal justice agency which is responsive
to communLty needs
------------------------------------------------------------------------------------------
I
OBJECTIVES:
Complete review of police funding formula
- Maintain high helpfulness rating of police personnel (90% helpful to very helpful)
- Maintain or improve on hi~h excellent rating on overall
service (88%)( response tLme (93%), courteouseness/professionalism (88%), and
crime prevent Lon programs (90%)
- Maintain or improve on "feeling of safety om my neighborhood" (satisfied
(satisfied to very satisfied - 88%)
I
I
-24-
to very satisf I
I
I
I
I
I
I
I
I
I
I
I
I
I
HIGHLIGHTS/COMMENTS:
Supplies/Materials:
Service for civil defense sirens
Support Services:
Police services contract for 1994
Prisoner expense, court officer expense, & booking fees
Annual Police Auxilliary Dinner
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
FUND:. #10
DEPARTMENT: Police
DEPT # 58
---------------------------------------------------------------------------------------
BUDGET
ITEM
Actual
1991
Actual
1992
Budget Jan-Sept
1993 1993
Annual Proposed Adopted
Est-93 1994 1994
---------------------------------------------------------------------------------------
Staffing
Supplies/Materials
Support Services
Charges & Fees
Capital Outlay
Transfers
430 500 500 500
383,057 389,182 404,674 331,983 401,684 421,541 421,541
---------------------------------------------------------------------------------------
---------------------------------------------------------------------------------------
TOTAL
383,057 389,612 405,174 331,983 401,684 422,041 422,041
---------------------------------------------------------------------------------------
SERVICE INDICATORS:
Initial complaint report 13,388 12876 15,000 14,500 15,000 15,000
Clearance rate - ICR's 96.0% 95.8% 96.0% 96.0% 96.0% 96.0%
Part I crimes (serious) 290 304 300 350 300 300
Part II crimes (other) 672 599 700 600 700 700
Clearance rate (Parts 62% 57% 60% 57% 60% 60%
I & II)
Statewide clearance rate 39% N/A 38% 38% 38% 38%
Citations issued * 6,570 6,015 4,600 4,600 4,600 4,600
Police vehicles 8 8 8 8 8 8
Shorewood demand 43.0% 45.6% 44.8% 44.5% 44.8% 44.8%
* A traffic grant that has provided $90,000 in federal funds for overtime traffic
enforcement will end in October 1992. This grant has enabled us to maintain a
strong traffic enforcement effort for the past three years. With the grant
ending, a large drop in citations issued can be expected.
---------------------------------------------------------------------------------------
COST INDICATORS:
Expenditures 383,057 389,612 405,174 331,983 401,684 422,041 422,041
Program Revenues
Fines 102,422 72,769 77,000 30,157 52,000 57,000 57,000
Levy Dollars 280,635 316,843 328,174 301,826 349,684 365,041 365,041
Other Dollars
---------------------------------------------------------------------------------------
STAFFING:
Chief 1 1 1 1 1 1 1
Lieutenant 1 1 1 1 1 1 1
Sergeant 2 2 2 2 2 2 2
Investigator * 2 2 2 2 2 2 2
Patrol fficer 7 7 7 7 7 7 7
Administrative Clerk 1 1 1 1 1 1 1
Clerk/Typist ** 1.2 1.2 1.2 1.2 1.2 1.2 1.2
* 1 Juvenile Specialist
** 2 Part time @ .6
-25-
I
I
DEPARTMENT MISSION:
I
FUND:
DEPARTMENT:
DEPT NO:
General
Fire Protection
59
Provide the highest possible quality
of fire suppression, prevention and
education services, and First Responder
emergency medical services
I
OBJECTIVES:
- Maintain helpfulness rating of fire personnel (99% helpful to very helpful)
- Maintain or improve on hi9h excellent/good rating on overall
service (97%), response t~me (94%), courteousness/professionalism (97%) and
inspection and fire prevention programs (94%)
I
I
I
I
I
HIGHLIGHTS/COMMENTS:
I
Support Services:
Fire contracts with Mound ($5,122) & Excelsior ($104,462)
I
I
I
I
I
I
I
I
-26-
I
I
Expenditures
II' Program Revenues
II
I
I
I
I
I
I
I
I
I
I
'I
I
I
I
I
I
I
FUND: . #10
DEPARTMENT: Fire Protection
DEPT # 59
---------------------------------------------------------------------------------------
BUDGET
ITEM
Actual
1991
Actual
1992
Budget
1993
Jan-Sept
1993
Annual Proposed
Est-93 1994
Adopted
1994
---------------------------------------------------------------------------------------
staffing
Supplies/Materials
Support Services
Charges & Fees
Capital Outlay
Transfers
88,527
95,398 102,668
77,001 102,668 109,584 109,584
=======================================================================================
TOTAL
88,527
95,398 102,668
77,001 102,668 109,584 109,584
---------------------------------------------------------------------------------------
SERVICE INDICATORS:
Excelsior Fire Dept. for Shorewood
Fire calls 62 67 80 80 90 90
Rescue calls 93 102 100 100 110 110
Inspection hours 75 30 75 75 80 80
Investigation hours 25 10 25 20 25 25
Other hours * 244 150 250 380 380 380
Cost of emergency
response 75,968 86,927 94,799 94,799 101,479 101,479
Cost of ins~ection/
inves igation 7,159 8,471 7,869 7,869 8,105 8,105
* includes plan review, paper work, complaint investigation,
tank removals, burning permits, etc.
---------------------------------------------------------------------------------------
COST INDICATORS:
88,527
95,398 102,668
77,001 102,668 109,584 109,584
Levy Dollars
88,527
95,398 102,668
77,001 102,668 109,584 109,584
Other Dollars
---------------------------------------------------------------------------------------
STAFFING:
Chief 1 1 1 1 1 1 1
Asst. Chief 1 1 1 1 1 1 1
Captain 2 2 2 2 2 2 2
Lieutenants 4 4 4 4 4 4 4
Fire Marshall 1 1 1 1 1 1 1
Training Officer 1 1 1 1 1 1 1
Firefig ters 25 20 25 30 30 37 37
-27-
[
I
DEPARTMENT MISSION:
I
FUND:
DEPARTMENT:
DEPT NO:
General
Protective Inspection
60
Enforce construction safety and
related building codes through plan
review and inspections
I
OBJECTIVES:
- Increase and enhance public information through the development of at least
two additional handouts relative to building codes (Total of 4)
- Draft an article for each City newsletter
- Explore joint inspection possibilities with adjoining communities
- Implement automated permit tracking system
- Increase helpfulness ratings of building inspector (68% helpful to very helpful)
- Increase helpfulness ratings of animal control personnel (49% helpful to very helpful)
- Increase citizen excellent/good rating on overall service (74%) and
courteousness/professionalism (73%) of inspection staff
- Increase City excellent/good rating on overall service of
animal control personnet (41%)
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HIGHLIGHTS/COMMENTS:
I
staffing:
Includes step increases
I
Supplies/Materials:
Maintenance contracts on computer and office equipment
Miscellaneous supplies
I
Support Services:
Contractual inspections during vacations, sick leave
Conferences, mileage, meetings & seminars
Printing of application forms
Animal control contract with City of Chanhassan
I
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charges & Fees:
Membership to ICBO
Remittances to state of permit surcharges collected
I
capital outlay:
Typewriter and 2-drawer file cabinet
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FUND: . #10
DEPARTMENT: Protective Inspection
DEPT # 60
---------------------------------------------------------------------------------------
BUDGET
ITEM
Actual
1991
Actual
1992
Budget
1993
Jan-Sept
1993
Annual Proposed Adopted
Est-93 1994 1994
---------------------------------------------------------------------------------------
Staffing 51,285 56,605 61,739 38,823 61,739 62,617 62,617
Supplies/Materials 561 1,884 1,775 211 1,775 1,775 1,775
Support Services 15,943 13,049 18,075 8,683 15,875 18,500 18,500
Charges & Fees 7,469 8,531 5,100 4,143 6,300 6,500 6,500
Capital Outlay 6,000 600 600
Transfers
=======================================================================================
TOTAL
75,258
89,992
86,069
86,689
51,860
85,689
89,992
SERVICE INDICATORS:
No. of ~ermits issued
New omes 69 55 40 69 75 75 75
Additions/Other 471 496 400 418 450 500 500
Avg inspections/permit 8-10 8-10 8-10 8-10 8-10 8-10 8-10
New Homes
Additions/Other 2-4 2-4 2-4 2-4 2-4 2-4 2-4
No. of complaints 27 21 15 16 20 25 25
COST INDICATORS:
Expenditures
Program Revenues
Building Permits
State Surcharges
Levy Dollars
75,258
86,069
86,689
51,860
85,689
89,992
89,992
149,403
8,543
153,082
7,967
90,000
5,000
145,108
7,134
190,000
8,000
83,492
6,500
o
83,492
6,500
o
(82,688) (74,980) (8,311) (100,382) (112,311)
Other Dollars
STAFFING:
Full time:
Building Official 1 1 1 1 1 1 1
Planning Dir .15 .15 .05 .05 .05 .05 .05
Planning Asst .50 .50 .30 .30 .30 .30 .30
Secretary/Recept .10 .10 .10 .10 .10
-29-
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DEPARTMENT MISSION:
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FUND:
DEPARTMENT:
DEPT NO:
General
City Engineer
61
Provide engineering and construction
management services for the City.
OBJECTIVES:
- Produce a readable map of the City of public distribution
- Complete an inventory of right-of-way needs on collector street system
- Keep construction project files up-to-date and accurate
- Communicate in written form to affected residents at least two
(2) times during a construction project
- Keep change orders at less than 5% of original contract amount
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HIGHLIGHTS/COMMENTS:
I
Support Services:
Contractual engineering for 1994
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-30-
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FUND: . #10
---------------------------------------------------------------------------------------
DEPT # 61
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BUDGET
ITEM
---------------------------------------------------------------------------------------
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staffing
Supplies/Materials
Support Services
Charges & Fees
Capital Outlay
Transfers
I
DEPARTMENT: City Engineer
Actual
1991
61,068
Actual
1992
68,813
Budget Jan-Sept
1993 1993
39,000
45,079
Annual Proposed Adopted
Est-93 1994 1994
70,000
70,000
70,000
TOTAL
---------------------------------------------------------------------------------------
---------------------------------------------------------------------------------------
70,000
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SERVICE INDICATORS: -
Engineering/Inspection
as % of project cost
- Street Projects
Lift Stations
- Pine Bend
- Shady Hills
Old Market Road
- P.W. Facility
SE Water Trmt Plant
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COST INDICATORS:
Expenditures
Program Revenues
Park Cap. Imp. Fund
Water Fund
Sewer Fund
MSA
Public Projects
Private Projects
Levy Dollars
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Other Dollars
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STAFFING:
I
I
I
61,068
61,068
61,068
68,813
68,813
68,813
39,000
39,000
39,000
-31-
45,079
45,079
45,079
70,000
70,000
70,000
70,000
70,000
70,000
70,000
70,000
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DEPARTMENT MISSION:
62
Provide supervision and su~port
for all public works functLons;
provides for public works utilities,
shop and equipment maintenance and fuels
I
FUND:
DEPARTMENT:
DEPT NO:
General
Public Works Service
I
OBJECTIVES:
- Perform preventative maintenance on all equipment within 100 miles or 10 hours
of scheduled service
I
- Perform 90% of City building repairs and preventative maintenance using City personnel .1
- Maintain or improve on helpfulness rating of Public Works personnel
(81% helpful to very helpful)
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HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
I
I
Supplies/Materials:
Includes motor fuel, maintenance of equipment and buildings, and inventory supply items II
Support Services:
Uniforms for crew
Utilities and telephone service for public works building
Conference, mileage, meetings & seminars
Miscellaneous - damage to private property (mailboxes, etc)
I
Charges & Fees:
Miscellaneous equipment rentals
Membership to MN Street Superintendents Assn
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Capital Outlay:
FAX/copier for Public Works Facility
I
Transfers:
Transfer to Equipment Replacement Fund
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FUND: #10
DEPARTMENT: Public Works Service
DEPT # 62
---------------------------------------------------------------------------------------
BUDGET
ITEM
Actual
1991
Actual
1992
Budget Jan-Sept
1993 1993
Annual Proposed Adopted
Est-93 1994 1994
---------------------------------------------------------------------------------------
Staffing 110,753 141,608 118,615 95,996 123,319 119,131 119,131
Supplies/Materials 37,545 29,124 36,300 20,429 30,000 34,000 34,000
Support Services 9,592 12,270 14,950 10,610 17,000 18,450 18,450
Charges & Fees 772 1,205 550 1,159 1,666 650 650
Capital Outlay 25,015 9,092 1,124 1,125 1,000 1,000
Transfers 90,000 90,000 94,500 94,500
=======================================================================================
TOTAL 183,677 193,299 260,415 129,318 263,110 267,731 267,731
---------------------------------------------------------------------------------------
SERVICE INDICATORS:
No of Gopher One calls
No of vehicle repairs
1,531
106
1,689
123
1,900
125
1,670
101
2,225
130
2300
140
2300
140
COST INDICATORS:
Expenditures
183,677 193,299 260,415 129,318 263,110 267,731 267,731
Program Revenues
Levy Dollars
183,677 193,299 260,415 129,318 263,110 267,731 267,731
Other Dollars
STAFFING:
Full time:
Public Works Dir
Lt Equip Oper/Foreman
Asst. Clerk
1
1.5
1
1.5
1
1.5
.25
1
1.5
.25
1
1.5
.25
1
1.5
.25
1
1.5
.25
-33-
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DEPARTMENT MISSION:
I
FUND:
DEPARTMENT:
DEPT NO:
General
Streets & Roadways
63
To maintain and upgrade City streets,
parking areas and storm water control
systems in an efficient and economical
manner
I
OBJECTIVES:
- Develop a pavement management system to aid in scheduling of street projects
- Paint lane markings on all designated streets
- Sweep each City street at least once annually
- Mow roadsides at least twice annually
- Mow boulevards at least 6 times annually
Visually inspect storm drainage grates annually and repair as needed
- Increase satisfaction rating on condition of streets (my street 55%;
streets in general 60%)
- Maintain or improve satisfaction level on cleanliness of streets (75%)
- Increase citizen excellent/good service rating on street maintenance (59%)
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HIGHLIGHTS/COMMENTS:
I
Staffing:
Includes step increases
I
Supplies/Materials:
Rock, gravel & bituminous for street & road repair
I
Support Services:
Operators and equipment for contracted street & road repair
Safety training
Contracted road striping
I
Transfers:
Transfer to Street Replacement Fund
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FUND: . #10
DEPARTMENT: Streets & Roadways
DEPT # 63
---------------------------------------------------------------------------------------
BUDGET
ITEM
Actual
1991
Actual
1992
Budget
1993
Jan-Sept
1993
Annual Proposed Adopted
Est-93 1994 1994
---------------------------------------------------------------------------------------
Staffing 67,984 76,708 88,639 65,987 80,446 88,586 88,586
Supplies/Materials 16,540 60,198 30,000 27,378 30,000 30,000 30,000
Support Services 2,030 2,248 37,100 2,446 35,844 37,600 37,600
Charges & Fees
Capital Outlay 6,980 24,005
Transfers 220,000 220,000 230,000 230,000
=======================================================================================
TOTAL 93,534 163,159 375,739 95,811 366,290 386,186 386,186
SERVICE INDICATORS:
Miles of street
State 2.7 2.7 2.7 2.7 2.7 2.7 2.7
county 1.7 1.7 1.7 1.7 1.7 1.7 1.7
City - MSA 9.3 9.3 9.3 9.3 9.3 9.3 9.3
City - Local 37.5 37.5 39.0 39.0 39.0 39.0 39.0
Miles Seal coated 0.0 0.0 5.0 5.0 5.0 5.0
Tons of patch material 653 1,120 1,200 1,460 1,500 1,500 1,500
COST INDICATORS:
Expenditures 93,534 163,159 375,739 95,811 366,290 386,186 386,186
Program Revenues
MSA Maintenance 13,875 13,755 13,750 6,878 13,750
Budgeted Reserve 15,000 15,000 15,000 28,000 28,000
Levy Dollars 79,659 149,404 346,989 73,933 337,540 358,186 358,186
Other Dollars
STAFFING:
Full time:
Lt Equip Oper/Foreman
2.5
2.5
2.5
2.5
2.5
2.5
2.5
-35-
[
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DEPARTMENT MISSION:
I
FUND:
DEPARTMENT:
DEPT NO:
General
Snow & Ice Removal
64
Provide snow and ice control for
public streets and city owned parking
lots to ensure the safe and efficient
movement of traffic
I
OBJECTIVES:
- Remove snow and ice and complete salt/sand operations within 12 hours after I
the end of a snow event
- Complete widening and clean up functions within 48 hours of a snow event
Maintain or iprove on high citizen excellent/good service rating on snow removal (88%) II
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HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
I
I
Supplies/Materials:
Sand and calcium chloride for ice control
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-36-
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FUND: . #10
DEPARTMENT: Snow & Ice Removal
DEPT # 64
---------------------------------------------------------------------------------------
BUDGET
ITEM
Actual
1991
Annual Proposed Adopted
Est-93 1994 1994
Actual
1992
Budget Jan-Sept
1993 1993
---------------------------------------------------------------------------------------
Staffing
Supplies/Materials
Support Services
Charges & Fees
Capital Outlay
Transfers
29,762
12,350
12,971
12,882
23,723
14,000
13,017
5,358
23,723
14,000
23,709
14,000
23,709
14,000
=======================================================================================
TOTAL
42,112
37,709
25,853
37,723
18,375
37,723
37,709
SERVICE INDICATORS:
Miles of street plowed 41 41 41 41 41 41 41
Tons of salt used 102 152 188 150 197 200 200
Tons of sand used 409 677 750 591 788 800 800
No of snowfalls
No/times crew deployed
Inches of snowfall
Manhours spent 1,820 825 1,040 680 1,000 1,040 1,040
No of cul-de-sacs plow 80 80 80 80 80 82 82
---------------------------------------------------------------------------------------
COST INDICATORS:
Expenditures
25,853
37,723
18,375
37,723
37,709
37,709
42,112
Program Revenues
Levy Dollars
37,723
37,709
37,709
42 , 112
25,853
37,723
18,375
Other Dollars
STAFFING:
Full time:
Lt Equip Oper/Foreman
.5
.5
.5
.5
.5
.5
.5
-37-
[
I
DEPARTMENT MISSION:
I
FUND:
DEPARTMENT:
DEPT NO:
General
Traffic Control/St Lights
65
Provide for street lighting and traffic
signals at intersections and other
locations throughout the City for the
safety of pedestrians and vehicular
traff~c
I
OBJECTIVES:
- Perform a cost efficiency study of street lighting system
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HIGHLIGHTS/COMMENTS:
I
Supplies/Materials:
Maintenance to semaphores and Hwy 7 & Vine Hill Road, Christmas Lake Road,
County Road 19, Hwy 41 and Old Market Road
Street signs & posts
I
Support Services:
Electricity for semaphores and street lights
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-38-
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FUND:' #10
DEPARTMENT: Traffic Control/Street Lighting
---------------------------------------------------------------------------------------
DEPT # 65
BUDGET
ITEM
Actual
1991
Actual
1992
Budget
1993
Jan-Sept
1993
Annual Proposed Adopted
Est-93 1994 1994
---------------------------------------------------------------------------------------
Staffing
Supplies/Materials
Support Services
Charges & Fees
Capital Outlay
Transfers
3,427
22,473
3,505
23,916
4,500
28,000
2,135
19,047
3,300
27,500
4,000
28,500
4,000
28,500
TOTAL
---------------------------------------------------------------------------------------
---------------------------------------------------------------------------------------
32,500
25,900
27,421
32,500
21,182
30,800
32,500
---------------------------------------------------------------------------------------
SERVICE INDICATORS:
No of street lights
No of traffic signals
143
4
147
5
147
5
153
5
153
5
157
5
157
5
COST INDICATORS:
---------------------------------------------------------------------------------------
Expenditures
Program Revenues
Levy Dollars
Other Dollars
25,900
25,900
27,421
27,421
32,500
32,500
21,182
21,182
30,800
30,800
32,500
32,500
32,500
32,500
STAFFING:
---------------------------------------------------------------------------------------
-39-
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DEPARTMENT MISSION:
FUND:
DEPARTMENT:
DEPT NO:
General
Sanitation/Waste Rmv/Weeds
67
Provide for the general sanitation
and cleanliness of the city and provide
for the treatment of noxious weeas on
city properties.
I
------------------------------------------------------------------------------------------
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OBJECTIVES:
- Resolve all property cleanup complaints
- Resolve 100% of weed complaints
I
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HIGHLIGHTS/COMMENTS:
I
staffing:
Miscellaneous staff time for property clean-ups
I
Support Services:
Miscellaneous property clean-ups
Contracted weea spray~ng services
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I
-40-
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FUND: . #10
DEPARTMENT: Sanitation/Waste Removal/Weeds
DEPT # 67
---------------------------------------------------------------------------------------
BUDGET
ITEM
Actual
1991
Actual
1992
Budget Jan-Sept
1993 1993
Annual Proposed Adopted
Est-93 1994 1994
---------------------------------------------------------------------------------------
Staffing
Supplies/Materials
Support Services
Charges & Fees
Capital Outlay
Transfers
1,508
2,886
611
74
134
611
611
4,007
3,175
5,500
2,407
2,907
4,000
4,000
10,000
10,000
=======================================================================================
TOTAL
5,515
6,061
16,111
2,481
13,041
4,611
4,611
---------------------------------------------------------------------------------------
SERVICE INDICATORS:
No of weed complaints 8 0
No of notices served 6 0
No of parcels sprayed
Miles/roadside sprayed
Spraying in Dollars 2,080 2160 2,160 2,407 2,407 2,500 2,500
---------------------------------------------------------------------------------------
COST INDICATORS:
Expenditures
5,515
6,061
16,111
2,481
13,041
4,611
4,611
Program Revenues
Levy Dollars
5,515
6,061
16,111
2,481
13,041
4,611
4,611
Other Dollars
---------------------------------------------------------------------------------------
STAFFING:
-41-
DEPARTMENT MISSION:
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I
FUND:
DEPARTMENT:
DEPT NO:
General
Tree Maintenance
68
To provide diseased tree inspection
services to residents; to remove diseased
trees located on City property; and to
maintain and trim trees located on
City rights-of-way and other property
I
------------------------------------------------------------------------------------------
I
OBJECTIVES:
- Remove 100% of diseased trees on public property
- Respond to all property owner requests to identify diseased trees
- Maintain and trim trees on City property which present a hazard to public
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HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
I
Supplies/Materials:
Paint for tree marking
I
support Services:
Contracted tree and brush removal
Tree inspection certification
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-42-
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FUND:" #10
DEPARTMENT: Tree Maintenance
DEPT # 68
---------------------------------------------------------------------------------------
BUDGET
ITEM
Actual
1991
Actual
1992
Budget Jan-Sept
1993 1993
Annual Proposed Adopted
Est-93 1994 1994
---------------------------------------------------------------------------------------
Staffing 13,321 6,315 14,085 4,754 14,072 14,077 14,077
Supplies/Materials 16 90 100 50 100 100
Support Services 11,336 11,818 15,100 5,691 15,090 12,100 12,100
Charges & Fees
Capital Outlay
Transfers
---------------------------------------------------------------------------------------
---------------------------------------------------------------------------------------
TOTAL
24,673
18,223
29,285
10,445
29,212
26,277
26,277
---------------------------------------------------------------------------------------
SERVICE INDICATORS:
No of trees removed
8
993
5
500
3
468
6
600
10
700
10
700
Yards of brush hauled
---------------------------------------------------------------------------------------
COST INDICATORS:
Expenditures
24,673
18,223
29,285
10,445
29,212
26,277
26,277
Program Revenues
Levy Dollars
24,673
18,223
29,285
10,445
29,212
26,277
26,277
Other Dollars
STAFFING:
Lt Equip Oper/Foreman
.4
.4
.4
.4
.4
.4
.4
-43-
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DEPARTMENT MISSION:
69
Maintain City parks, trails & beaches to
ensure safe ana enjoyable recreational
amenities, and coord~nate recreational
opportunities for Citr residents of all
ages and physical abi ities
I
FUND:
DEPARTMENT:
DEPT NO:
General
Parks & Recreation
------------------------------------------------------------------------------------------
I
OBJECTIVES:
- Install/re~lace playground equipment in two (2) additional parks
each year ~n 199~ ana 1995
- Make new playground equipment handicap accessable
- Implement mechanism to assist in funding park maintenance and improvements
- Provide off-street parking for Cathcart Park
- Coordinate scheduling of fields with Minnetonka Community Services
- Add and/or replace 5 picnic tables per year
- Plant at least 10 trees per year
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HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
I
I
Supplies/Materials:
Small tools
Maintenance
Maintenance
Rock, black
I
contracts for computer and office equipment
to park equipment and buildings
dirt, gravel, sand, fertilizers, seed for parks
I
Support Services:
Contracted park planning services
Playground and beach scfieduling services - Mtka Community Services
Contracted weed control in parks
Park utility and telephone charges
Annual park newsletter
I
Charges & Fees:
Rental of portable toilets
I
I
Capital outlay:
5 new picnic tables
I
Transfers:
Transfer to Park Capital Improvement Fund
I
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FUND: '#10
DEPARTMENT: Parks & Recreation/Beaches
DEPT # 69
BUDGET
ITEM
Actual
1991
Annual Proposed Adopted
Est-93 1994 1994
Actual
1992
Budget Jan-Sept
1993 1993
Staffing 78,140 64,610 88,404 58,848 80,605 79,828 79,828
Supplies/Materials 14,872 20,121 22,650 12,505 20,900 22,150 22,150
Support Services 23,070 21,652 19,450 10,610 17,340 15,800 15,800
Charges & Fees 2,944 3,693 9,000 5,891 7,288 4,500 4,500
Capital Outlay 25,205 6,099 6,550 3,251 6,500 1,250 1,250
Transfers 50,000 50,000 50,000 50,000
=======================================================================================
TOTAL
144,231 116,175 196,054
91,105 182,633 173,528 173,528
---------------------------------------------------------------------------------------
SERVICE INDICATORS:
Acres of maint park 79.7 79.7 79.7 79.9 79.9 79.9 79.9
No. of ball fields
Softball 3 3 3 3 3 3 3
Baseball 4 4 4 4 4 4 4
No. of warming houses 3 3 3 3 3 3 3
No. of hockey rinks 2 2 2 2 2 2 2
No. of skating rinks 3 3 3 3 3 3 3
Miles of Trails
Cost of maint per acre
No. of times rinks are
cleaned & resurfaced 80 80 80 80 80 80 80
No. of picnic tables 15 20 25 25 25 30 30
---------------------------------------------------------------------------------------
COST INDICATORS:
Expenditures 144,231 116,175 196,054 91,105 182,633 173,528 173,528
Program Revenues
Freeman Park Foundation 10,000 10,000
Tonka Bal - Beach 524 508 700 700 500 500
Liquor S ore Transfer 25,000 35,000 40,000 40,000 40,000
Levy Dollars 118,707 80,667 155,354 91,105 181,933 123,028 123,028
Other Dollars
---------------------------------------------------------------------------------------
STAFFING:
Full time:
Asst. Clerk
Lt Equip Oper/Foreman
.25
1.6
.25
1.6
.25
1.5
.25
1.5
.25
1.4
.25
1.4
.25
1.6
Part time:
Summer
Winter (rinks)
1
9
1
9
2
10
2
10
2
10
2
10
2
10
-45-
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DEPARTMENT MISSION:
I
FUND:
DEPARTMENT:
DEPT NO:
General
Capital Improvement
70
To ~rovide a conduit for funding of
cap~tal improvement pro9ram through the
transfer of dollars lev~ed through the
City's General Fund
I
OBJECTIVES:
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HIGHLIGHTS/COMMENTS:
I
Transfers:
Transfer to Capital Reserve Fund for future capital improvements
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-46-
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FUND: #10
DEPARTMENT: Capital Improvement
---------------------------------------------------------------------------------------
DEPT # 70
BUDGET
ITEM
Actual
1991
Actual
1992
Budget
1993
Jan-Sept
1993
Annual Proposed Adopted
Est-93 1994 1994
---------------------------------------------------------------------------------------
Staffing
Supplies/Materials
Support Services
Charges & Fees
Capital Outlay
Transfers
163,112 165,000 101,600
10,000
97,000
97,000
TOTAL
=======================================================================================
97,000
163,112 165,000 101,600
o
10,000
97,000
SERVICE INDICATORS:
---------------------------------------------------------------------------------------
COST INDICATORS:
Expenditures
Program Revenues
Sale of House
Levy Dollars
Other Dollars
STAFFING:
163,112 165,000 101,600
163,112 165,000
94,000
7,600
-47-
o
10,000
o
10,000
97,000
87,000
10,000
97,000
87,000
10,000
I
DEPARTMENT MISSION:
FUND:
DEPARTMENT:
DEPT NO:
General
contingency
71
To provide for unanticipated increases
in ~rogram costs and decreases in
ant~cipated revenue; and to provide
a source of funds for ~rojects and
purchases approved dur~ng the fiscal
year by the City Council
I
------------------------------------------------------------------------------------------
I
OBJECTIVES:
I
I
I
I
I
HIGHLIGHTS/COMMENTS:
Support Services:
Council Contingency
I
I
I
I
I
I
I
I
I
I
-48-
I
II
I
FUND: . #10
DEPARTMENT: Contingency
---------------------------------------------------------------------------------------
DEPT # 71
BUDGET
ITEM
---------------------------------------------------------------------------------------
I
Staffing
Supplies/Materials
Support Services
Charges & Fees
Capital Outlay
Transfers
I
I
Actual
1991
50,000
Actual
1992
8,636
Budget Jan-Sept
1993 1993
57,074
Annual Proposed Adopted
Est-93 1994 1994
62,326
62,326
TOTAL
---------------------------------------------------------------------------------------
---------------------------------------------------------------------------------------
62,326
I
I
50,000
8,636
57,074
o
o
62,326
---------------------------------------------------------------------------------------
SERVICE INDICATORS:
Original budget
Used during the year
I
I
I
50,000
50,000
50,000
8,636
57,074
62,326
62,326
I
COST INDICATORS:
---------------------------------------------------------------------------------------
I
Expenditures
50,000
I
Program Revenues
Refunds & Reimbursemts
Levy Dollars 50,000
I
Other Dollars
I
50,000
50,000
57,074
1,000
56,074
62,326
62,326
62,326
62,326
STAFFING:
---------------------------------------------------------------------------------------
I
I
I
I
-49-
I
DEPARTMENT MISSION:
80
To provide a safe, clean, uninterrupted
sup~ly of drinking water to all City
res~dents connected to the City water system.
I
FUND:
DEPARTMENT:
DEPT NO:
Water
Water
I
OBJECTIVES:
- Supply a safe, clean uninterrupted source of water to all connections
- Study the feasibility of decommissioning Badger and Woodhaven wells.
- Explore possibility of interconnecting with other communities
I
I
I
I
HIGHLIGHTS/COMMENTS:
I
Revenues:
Property taxes levied for revenue bonds increases due to addl. principal $4,150
Other revenues estimated based on 75 new homes
Retained earnings budgeted for capital projects
Expenses:
Staffing:
.25 Light Equipment operator
.10 Senior Accounting Clerk
Supplies/Materials:
Office Supplies, including billing forms and postage
Maintenance contracts for computer hardware and software
Chemicals for water treatment
Support Services:
Contract with Munitech for system maintenance
Insurance on water system
Water testing
Water system analysis
charges & Fees:
Sales Tax on commercial water sales
State surcharge of $5.21/year on all connections
I
I
I
I
I
I
Capital Outlay:
Overhaul Woodhaven Well
New Building - Badger Well
Water Connection - T.H. 7/Vine Hill Road
I
Other:
Water Purchased from other communities
Meter purchases
Debt service payments
Well utility charges
I
I
I
-50-
I
II
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
FUND: '#60
,DEPARTMENT: Water
DEPT # 80
BUDGET
ITEM
Actual
1991
Annual Proposed Adopted
Est-93 1994 1994
Actual
1992
Budget Jan-Sept
1993 1993
REVENUE
Property Tax 17,125 15,927 14,675 7,653 14,300 18,825 18,825
Charges for Service 189,699 218,359 169,200 106,200 189,200 192,100 192,100
Budgeted Reserves 31,589 31,589
=======================================================================================
TOTAL REVENUE 206,824 234,286 183,875 113,853 203,500 242,514 242,514
EXPENSES
Staffing 5,243 7,688 11,520 5,476 6,298 12,364 12,364
Supplies/Materials 24,934 10,189 23,200 17,201 21,500 17,200 17,200
support Services 57,777 60,146 66,200 45,355 65,000 67,425 67,425
Charges & Fees 533 1,695 4,750 4,587 6,116 5,200 5,200
Capital outlay 413 68,000 68,000
Transfers 20,000
Other 49,334 54,706 60,700 49,834 55,325 72,325 72,325
---------------------------------------------------------------------------------------
---------------------------------------------------------------------------------------
TOTAL EXPENSES 158,234 134,424 166,370 122,453 154,239 242,514 242,514
---------------------------------------------------------------------------------------
SERVICE INDICATORS:
Miles of Water Line 14 14 14 14 14 14 14
No. of Connections 744 778 800 789 795 825 825
No. of Hydrants 160 160 160 160 160 160 160
Avg Daily Consump- gal 234,000 299,600 300,000 310,000 310,000
Water rate/1000 gals 1.40 1.40 1.45 1.45 1.45 1.45 1.45
---------------------------------------------------------------------------------------
COST INDICATORS:
Expenditures 158,234 134,424 166,370 122,453 154,239 242,514 242,514
Program Revenues
Charges for Services 189,699 218,359 169,200 106,200 189,200 192,100 192,100
Levy Dollars 17,125 15,927 14,675 7,653 14,300 18,825 18,825
Other Dollars
---------------------------------------------------------------------------------------
STAFFING:
Sr. Acctg. Clerk
Lt. Equip. Oper./Foreman
0.10
0.50
0.15
0.25
0.15
0.25
0.15
0.25
0.10
0.25
0.10
0.25
0.10
0.50
-51-
I
DEPARTMENT MISSION:
FUND:
DEPARTMENT:
DEPT NO:
Sanitary Sewer
Sanitary Sewer
82
To provide a safe, sanitary sewer
service to all City residents
I
I
OBJECTIVES:
- Work with MWCC to correct inflow and infiltration into the sanitary sewer system
- Work with MWCC to reduce sewage treatment costs to the City
I
I
I
I
HIGHLIGHTS/COMMENTS:
I
Revenues:
Sewer service charges
Interest revenue
Other revenues estimated based on 75 new homes
I
Expenses:
staffing:
.25 Light Equipment Operator
.10 Senior Accounting Clerk
Supplies/Materials:
Office Supplies, including billing forms and postage
Maintenance contracts for computer hardware and software
I
I
I
Support Services:
Contract with Munitech for system maintenance
Insurance on sewer system
Le9al & engineering services
Ut~lities
Travel & seminars
I
Charges & Fees:
MWCC service access charges
Charges for sewage flow ~nto Excelsior
MWCC sewage treatment charges
I
Trunks
I
I
I
I
-52-
I
II
I
I
I
I
I
FUND: . #61
DEPARTMENT: Sanitary Sewer
DEPT # 82
---------------------------------------------------------------------------------------
Annual Proposed Adopted
Est-93 1994 1994
TOTAL EXPENSES
COST INDICATORS:
Expenditures
Program Revenues
Charges for Services
Levy Dollars
Other Dollars
STAFFING:
Sr. Acctg. Clerk
Lt. Equip. Oper./Foreman
Actual
1991
Actual
1992
BUDGET
ITEM
Budget Jan-Sept
1993 1993
---------------------------------------------------------------------------------------
REVENUE
Charges for Service
EXPENSES
Staffing
Supplies/Materials
Support Services
Charges & Fees
Capital Outlay
Transfers
561,901 651,520 779,200 391,091 680,500 696,750 696,750
12,230 17,333 22,085 8,149 12,437 12,364 12,364
6,467 13,930 7,700 4,159 7,200 7,400 7,400
52,753 41,496 66,350 67,689 88,600 177,725 177,725
363,827 432,737 591,520 338,423 422,748 595,022 595,022
473 343 90,000 65,039 58,000
=======================================================================================
435,750 505,839 777,655 483,459 588,985 792,511 792,511
I
---------------------------------------------------------------------------------------
SERVICE INDICATORS:
Miles of Sewer Line 53.5 54 54 54 54 54 54
No. of Connections 2,200 2,270 2,340 2,356 2,370 2,445 2,445
No. of Lift Stations 18 18 18 18 18 18 18
Sewer Charge 49.75 54.75 65.00 59.60 59.60 59.60 59.60
I
I
I
---------------------------------------------------------------------------------------
I
I
I
I
I
435,750 505,839 777,655 483,459 588,985 792,511 792,511
561,901 651,520 779,200 391,091 680,500 696,750 696,750
---------------------------------------------------------------------------------------
I
I
I
I
0.10
0.50
0.10
0.25
0.15
0.25
0.15
0.25
0.10
0.25
0.10
0.25
0.10
0.25
-53-
I
DEPARTMENT MISSION:
FUND:
DEPARTMENT:
DEPT NO:
Recycling
Recycling
84
To provide weekly pickup of recyclables
to all City resiaents; provide for the annual
pickup of household and yard wastes
I
------------------------------------------------------------------------------------------
I
OBJECTIVES:
- Continue weekly pickup of recyclable materials
- Increase program participation thrqugh use of incentives
- Hold curbside pickup of household and yard wastes in the Spring of the year
- Provide a leaf and yard waste disposal site in Fall of the year
I
I
I
I
I
HIGHLIGHTS/COMMENTS:
I
Revenues:
Hennepin county entitlement - $1.75/household/month
City Clean-up fees for Spring clean-up
I
Expenses:
Staffing:
Miscellaneous staffing for City Clean-up and Yardwaste Disposal
I
Supplies/Materials:
Office Supplies
I
Support Services:
Recycling contract with Knutson - $1.90/household/month
City Clean-up costs
Recycling incentive awards
I
I
I
I
I
I
-54-
I
I
I
FUND: . #62
DEPARTMENT: Recycling
DEPT # 84
BUDGET
ITEM
Actual
1991
Actual
1992
Budget Jan-Sept
1993 1993
Annual Proposed Adopted
Est-93 1994 1994
I
REVENUE
County Aid 50,600 56,896 51,100 28,637 51,100 51,100 51,100
Charges for Service 7,737 12,052 12,000 16,127 16,300 16,000 16,000
Transfers/other 492 12,109 10,000 598 650 500 500
=======================================================================================
TOTAL REVENUE 58,829 81,057 73,100 45,362 68,050 67,600 67,600
I
I
EXPENSES
Staffing
Supplies/Materials
Support Services
Charges & Fees
Capital outlay
Transfers
546 1,222 1,080 1,100 1,222 1,222
3,550 100 100 100
58,580 58,015 61,800 48,032 62,721 64,300 64,300
1,327 924 1,330 1,400 1,400
I
I
=======================================================================================
I
TOTAL EXPENSES
58,580
63,438
63,122
50,036
65,151
67,022
67,022
---------------------------------------------------------------------------------------
I
SERVICE INDICATORS:
Avg. monthly participa
Avg Monthly Collect. (
3,837
57.37
4,900
54.78
5,500
55.00
5,800
47.80
5,800
48.00
6,000
50.00
6,000
50.00
I
---------------------------------------------------------------------------------------
I
COST INDICATORS:
I
Expenditures
58,580
63,438
63,122
50,036
65,151
67,022
67,022
Program Revenues
58,829
81,057
73,100
45,362
68,050
67,600
67,600
I
Levy Dollars
I
Other Dollars
I
---------------------------------------------------------------------------------------
STAFFING:
I
I
I
I
-55-
I
I
DEPARTMENT MISSION:
I
FUND:
DEPARTMENT:
DEPT NO:
Stormwater Management
Stormwater Management
85
To provide proper surface water and
ground water management throughout
the City.
I
OBJECTIVES:
I
I
I
I
I
HIGHLIGHTS/COMMENTS:
I
Revenues:
Stormwater Management Utility Charges
I
Expenses:
Staffing:
Miscellaneous staffing for Administration & Public Works
I
Supplies/Materials:
Drainage Correction/Maintenance Materials
I
Support Services:
I
Capital Outlay:
Set-aside for future storrnwater management projects
I
I
I
I
I
-56-
I
II
I
FUND:. #63
DEPARTMENT: Stormwater Management Utility
BUDGET
ITEM
Actual
1991
REVENUE
I
Charges for Service
Transfers/other
Actual
1992
Budget Jan-Sept
1993 1993
18,295
DEPT # 85
Annual Proposed Adopted
Est-93 1994 1994
40,000
40,000
40,000
I
TOTAL REVENUE
---------------------------------------------------------------------------------------
---------------------------------------------------------------------------------------
40,000
I
EXPENSES
Staffing
Supplies/Materials
Support Services
Charges & Fees
Capital Outlay
Transfers
I
I
o
o
o
18,295
40,000
3,500
40,000
3,664
16,336
20,000
3,664
16,336
20,000
I
TOTAL EXPENSES
---------------------------------------------------------------------------------------
---------------------------------------------------------------------------------------
40,000
o
3,046
o
o
3,046
3,500
40,000
---------------------------------------------------------------------------------------
SERVICE INDICATORS:
I
I
I
COST INDICATORS:
---------------------------------------------------------------------------------------
Expenditures
I
Program Revenues
I
Levy Dollars
I
Other Dollars
I
o
o
o
o
3,046
3,500
40,000
40,000
40,000
40,000
40,000
STAFFING:
---------------------------------------------------------------------------------------
I
I
I
I
o
o
18,295
-57-
en
I-
W
e"
.~g
t= OJ
(J ..J
~ ~
w
c
-
-
-. - - - - - - ..- - - - - -/ - - - - - -
I
I
BUDGET COMMENTS: MAYOR AND COUNCIL
DEPT # 51
I
Code #
03
06
07
Council Salaries in 1994: Mayor $250/mo, Council $200/mo
City's portion of FICA tax
City Contribution to PERA Defined Contribution Plan
I
I
I
I
26 Awards and misc. supplies
I
35
Christmas Lake Milfoil Inspection (2)
City Service Satisfaction Survey Consultant
I
1500
1000
I
37
Travel, Conferences, Schools
Volunteer Dinner for City Volunteers
Newsletters - 4 times annually
4,500
1,000
1700
I
38
I
53
Subscriptions & Memberships
Lake Mtka Consv. Dist. LMCD
Assn of Metro Municipalities
League of MN Cities
Misc. Subscriptions
West Henn. Human Services
Henn. Co. Fair
Fireworks
MN Mayors Association
Board & Administrator Magazine
I
17,665
1,742
3,500
200
1,350
50
1,000
10
200
I
I
65
(2)Tables for Council Chambers
I
I
I
I
-58-
I
I
I
FUND: #10
Code
# ITEM
ACTIVITY: Mayor and Council
Actual Actual Budget Jan-sept
1991 1992 1993 1993
DEPT # 51
---------------------------------------------------------------------------------------
Annual Proposed Adopted
Est-93 1994 1994
I
I
PERSONAL SERVICES
01
02
03
06
07
08
09
10
Regular Salaries
O.T. Salaries
Part Time Salaries
FICA City Share
PERA City Share
Ins. City Share
Medicare City Share
Other Withhold.
9,600
378
87
9,600
629
399
12,600
964
218
12,600
964
150
12,600
964
150
12,600
964
150
9,450
583
205
---------------------------------------------------------------------------------------
Total
SUPPLIES
20 Office Supplies
21 Motor Fuel & Lube
22 Small Tools
23 Maint-Equipment
24 Maint-Builain9s
26 General Suppl~es 1,481 422 500 355 500 500 500
---------------------------------------------------------------------------------------
Total 1,481 422 500 355 500 500 500
I
I
I
I
I
I
30
31
32
33
34
35
36
37
38
39
40
41
42
43
OTHER SERVICES
Legal
Financial
Audit
Engineering
Planning
Contrac'tual
Communication
Travel, Conf,Sch
Print/Publish
Utilities-
Gas./Elec.
Improvements
Ins. -Total
Debt Service
Misc. Services
10,065
10,628
10,238
13,782
13,714
13,714
13,714
8,845
1,633
4,749
5,591
2,278
4,721
1,470
1,950
3,922
2,000
2,300
5,000
2,500
2,700
5,500
2,500
2,700
5,500
9,400
2,600
4,500
I
---------------------------------------------------------------------------------------
100
Total 15,327 12,590 16,500 7,342 9,300 10,700 10,700
OTHER CHARGES
50 Rental
52 Licenses-Taxes
53 Subscrip-Member 23,375 24,447 20,789 20,592 20,789 25,717 25,717
54 State Surchgs
55 Interest-
Interfund Loan
56 Allocated Expense
from other Depts
---------------------------------------------------------------------------------------
Total 23,375 24,447 20,789 20,592 20,789 25,717 25,717
CAPITAL OUTLAY
60 Land
61 Buildings
62 Machinery-Equip
63 Other Improve 600 600 600
64 Future
65 Furn & Fixtures 600 600
I
I
I
I
I
---------------------------------------------------------------------------------------
I
Total
TRAN~FERS
70 Permanent
71 Temporary
72 Refund-Reimburse.
o
600
600
o
600
600
600
---------------------------------------------------------------------------------------
o
Total
o
o
o
o
o
o
=======================================================================================
I
I
TOTAL ACCOUNT
50,248
38,527
44,971
51,231
48,687 52,103
51,231
-59-
I
I
BUDGET COMMENTS: ADMINISTRATOR
DEPT # 52
I
Code #
01
100% Administrator's Salary
50% Exec. Sec./Dep. Clerk
I
I
I
23
computer contracts 480
Typewriter 70
Books & Misc Supplies - incl. set of State Statutes
I
26
I
I
35
37
Labor Relations Associates
MCMA, LMC, & ICMA
Conferences, Education & Mileage
4,500
I
3,250
I
I
53
Subscriptions & Memberships
ICMA
MCMA
MAMA
I
480
50
20
I
I
I
I
I
I
-60-
I
I
I
FUND: #10 General
Code
# ITEM
ACTIVITY: Administrator
DEPT # 52
Actual
1991
Actual
1992
Budget
1993
Jan-Sept
1993
Annual Proposed Adopted
EST-93 1994 1994
PERSONAL SERVICES
01 Re~ular Salaries 61,913 67,184 69,483 50,999 69,483 68,921 68,921
02 O. . Salaries 95
03 Part Time Salaries
05 MN Unemp Comp 5,220
06 FICA City Share 4,774 5,095 5,315 3,742 5,313 5,272 5,272
07 PERA City Share 2,176 3,010 3,113 433 3,113 3,088 3,088
08 Ins. City Share 4,619 6,435 7,093 5,055 7,093 6,986 6,986
09 Medicare City Share
10 Other
20 Office Supplies
21 Motor Fuel & Lube
22 Small Tools
23 Maint-Equipment 455 524 535
24 Maint-Builaings
26 General Supp1~es 288 238 250 124 1,500 250 250
---------------------------------------------------------------------------------------
Total 743 762 785 299 2,035 800 800
I
I
:1
I
I
I
I
I
I
I
I
I
I
I
I
I
Total
SUPPLIES
30
31
32
33
34
35
36
37
38
39
40
41
42
43
OTHER SERVICES
Legal
Financial
Audit
Engineering
Planning
Contract.ual
Communication
Travel, Conf,Sch
Print/Publish
Utilities-
Gas./Elec.
Improvements
Ins.-Total
Debt Service
Misc. Services
78,797
85,004
84,267
50
52
53
54
55
56
Total
OTHER CHARGES
Rental
Licenses-Taxes
Subscrip-Member
State Surchgs
Interest-
Interfund Loan
Allocated Expense
from other Depts
85,002
84,267
81,724
60,229
175
535
550
60
61
62
63
64
65
Total
CAPITAL OUTLAY
Land
Buildings
Machinery-Equip
Other Improve
Future
Furn & Fixtures
550
2,100
543
3,582
2,381
4,500
3,250
Total
TRANSFERS
70
71
72
Permanent
Temporary
Refund-Reimburse.
5,500
3,250
4,500
3,250
Total
2,362
2,697
2,500
3,250
2,500
5,143
5,750
7,750
7,750
5,963
8,750
5,059
542
605
550
550
770
770
687
542
605
550
770
770
550
687
1,496
o
1,496
o
o
o
o
o
o
o
o
o
o
o
o
=======================================================================================
93,367
93,367
I
TOTAL ACCOUNT
85,225
89,728
67,261
96,557
92,144
-61-
I
BUDGET COMMENTS: GENERAL GOVERNMENT SERVICES
DEPT # 53
Code #
01
50% Deputy Clerks Salary
25% Asst. Clerks Salary
70% See/Receptionist
Part-time (1000 hrs x $6.00/hr)
Election Judges (40 judges x 2
elections
x5.25/hr)
03
20
Office supplies, postage,
Computer paper & copier supplies.
Computer contracts
Election equi (3 vote tabulating ma
Typewriter
23
26
General Supplies
LMC Directory - 7 copies
35
Microfilming services
Duplicate Tapes
Council Recoraing Secretary ($100 x 3 mtg
Travel, Conferences & Schools:
State Clerks Conf. - Teri
Misc. Seminars, Mileage & MCFOA Mtgs
37
38
Legal Notices - All General Fund
except Capital Projects
City Code Revisions
53
MCFOA Dues
Int'l Inst. Nat'l - MN Clerk Assn.
-62-
I
I
I
6,000
5,460
I
I
640
735
55
I
150
I
3,600
I
300
1,550
I
3,000
1,000
I
I
50
130
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
FUND: #10 General
Code
# ITEM
ACTIVITY: General Government Services
Dept #53
Actual
1992
Budget Jan-Sept
1993 1993
Annual Proposed Adopted
EST-93 1994 1994
Actual
1991
---------------------------------------------------------------------------------------
PERSONAL SERVICES
01 Re~ular Salaries 33,700 43,811 45,684 33,659 45,684 45,363 45,363
02 O. . Salaries 489 83 100
03 Part Time Salaries 9,574 7,620 4,271 6,000 11,460 11,460
05 MN Unemp Comp 6,760
06 FICA City Share 2,504 3,993 4,078 2,867 4,078 4,489 4,489
07 PERA City Share 1,302 1,992 2,047 1,587 2,047 2,032 2,032
08 Ins. City Share 2,672 4,089 4,664 3,335 4,664 4,598 4,598
09 Medicare City Share
10 Other 28,200
---------------------------------------------------------------------------------------
Total 75,138 63,948 64,093 45,802 62,573 67,942 67,942
SUPPLIES
20 Office surPlies 11,938 10,113 12,000 7,598 11,000 12,000 12,000
21 Motor Fue & Lube
22 Small Tools
23 Maint-Equi~ment 699 1,333 1,430 1,330 1,450 1,450 1,450
24 Maint-Buil in<]s
26 General Suppll.es 44 574 450 270 450 300 300
---------------------------------------------------------------------------------------
Total 12,681 12,020 13,880 9,198 12,900 13,750 13,750
OTHER SERVICES
30 Legal
31 Financial
32 Audit
33 Engineering
34 Plannin~
35 Contrac ual 10,763 1,331 8,100 2,434 5,000 5,200 5,200
36 Communication
37 Travel, Conf,Sch 1,710 1,512 1,850 820 1,000 1,850 1,850
38 print~publish 5,094 2,351 4,000 4,017 5,000 4,000 4,000
39 Utili ies-
40 Gas./Elec.
Improvements
41 Ins.-Total
42 Debt Service
43 Misc. Services 897 52 52
---------------------------------------------------------------------------------------
Total 17,567 6,091 13,950 7,323 11,052 11,050 11,050
OTHER CHARGES
50 Rental
52 Licenses-Taxes
53 Subscrip-Member 399 239 180 235 235 225 225
54 State Surchgs
55 Interest-
Interfund Loan
56 Allocated Expense
from other Depts
---------------------------------------------------------------------------------------
Total 399 239 180 235 235 225 225
CAPITAL OUTLAY
60 Land
61 Buildings
62 Machinery-Equip
63 Other Improve 1,253
64 Future
65 Furn & Fixtures
---------------------------------------------------------------------------------------
Total
TRANSFERS
o
1,253
o
o
o
o
o
70 Permanent
71 Temporary
72 Refund-Reimburse.
---------------------------------------------------------------------------------------
Total
o
o
o
o
o
o
o
=======================================================================================
TOTAL ACCOUNT
105,785
92,103
62,558
86,760
92,967
92,967
83,551
-63-
I
37
38
45
53
BUDGET COMMENTS: FINANCE
DEPT # 54
Code #
01
100% Finance Director
60% Senior Accounting Clerk
I
I
I
I
20
Computer Supplies, Paper, Checks, Budget Supplies,
Disks, Ribbons, etc.
I
23
Computer contracts
Typewriter
26 Books & Publications
Franklin Planner Materials
Travel, Conferences & Schools:
GFOA Local
GFOA State
Mileage
Educaf.ional
Nat'l. GFOA Conference
Publish financial statements and budget
Bank & Broker Servce Charges
GFOA - State and National
Public Investor
Submittal fee - GFOA Cert. of Excellence
Submittal fee - GFOA Distinguished Budge
-64-
1,591
69
I
I
I
250
300
500
900
1,100
I
I
I
115
135
350
300
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
FUND: #10 General
Code
# ITEM
ACTIVITY: Finance
DEPT # 54
Annual Proposed Adopted
EST-93 1994 1994
Actual
1992
Budget Jan-Sept
1993 1993
Actual
1991
---------------------------------------------------------------------------------------
PERSONAL SERVICES
01 Re~ular Salaries 57,246 60,081 64,665 43,995 64,665 64,981 64,981
02 O. . Salaries 500 500 500
03 Part Time Salaries 63
06 FICA City Share 4,173 4,269 4,985 3,080 4,985 5,009 5,009
07 PERA City Share 2,565 2,478 2,919 1,971 2,919 2,934 2,934
08 Ins. City Share 5,100 5,429 6,653 3,855 6,000 6,638 6,638
09 Medicare City Share
10 Other Withho d.
---------------------------------------------------------------------------------------
Total
SUPPLIES
69,084
79,722
52,901
78,569
80,062
80,062
72,320
1,033
1,922
1,500
264
1,500
1,500
1,500
20 Office Supplies
21 Motor Fuel & Lube
22 Small Tools
23 Maint-E~ipment
24 Maint-Builain9s
26 General Suppl~es 220 381 200 105 200 200 200
---------------------------------------------------------------------------------------
Total 2,629 3,864 3,360 557 3,360 3,400 3,400
1,376
1,660
188
1,660
1,700
1,700
1,561
OTHER SERVICES
Legal
Financial
Audit
Engineering
Planning
Contractual
Communication
Travel, Conf,Sch
Print/Publish
Utilities-
Gas./Elec.
40 Improvements
41 Ins.-Total
42 Debt Service
43 Misc. Services 3
45 Investment Svc. Chg 708 1,145 1,850 2,091 2,500 2,000 2,000
---------------------------------------------------------------------------------------
Total 3,584 4,176 6,100 4,697 6,550 6,250 6,250
30
31
32
33
34
35
36
37
38
39
655
1,710
508
2,250
781
3,050
1,200
2,092
514
3,050
1,000
3,050
1,200
3,050
1,200
OTHER CHARGES
50
52
53
54
55
56
145
125
Rental
Licenses-Taxes
Sub scrip-Member
State surchgs
Interest-
Interfund Loan
Allocated Expense
from other Depts
---------------------------------------------------------------------------------------
Total 355 675 600 529 850 900 900
210
550
600
529
850
900
900
60
61
62
63
64
65
CAPITAL OUTLAY
Land
Buildings
Machinery-Equip
Other Improve
Future
Furn & Fixtures
299
---------------------------------------------------------------------------------------
Total
TRANSFERS
299
o
o
o
o
o
o
70
71
72
Permanent
Temporary
Refund-Reimburse.
---------------------------------------------------------------------------------------
Total
o
o
o
o
o
o
o
=======================================================================================
TOTAL ACCOUNT
75,951
58,684
89,329
90,612
90,612
81,035
89,782
-65-
I
BUDGET COMMENTS: PROFESSIONAL SERVICES
DEPT # SS
Code #
20
Assessor Supplies
30
Legal:
Monthly Retainer $400 x 12 =
Prosecutions
Gen legal
Litigation (incl. in Genl Legal)
Mediation Services
32 Audit - General ($8,500 x 60%)
35 Assessor Services
-66-
I
I
I
I
I
I
I
4,800
18,000
39,000
3,000
I
I
I
I
I
I
I
I
I
I
I
I
I
I
FUND: #10 General
Code
# ITEM
ACTIVITY: Professional Services
DEPT # 55
Actual
1991
Actual
1992
Budget Jan-Sept
1993 1993
Annual Proposed Adopted
EST-93 1994 1994
---------------------------------------------------------------------------------------
I
01
02
03
06
07
08
09
10
PERSONAL SERVICES
Regular Salaries
O.T. Salaries
Part Time Salaries
FICA City Share
PERA City Share
Ins. City Share
Medicare Citr Share
Other Withho d.
I
I
Total 0 0 0 0 0 0 0
SUPPLIES
20 Office su~plies 1,092 589 500 718 500 500 500
21 Motor Fue & Lube
22 Small Tools
23 Maint-Eq1,1i~ment
24 Maint-Buil in<]s
26 General Suppl~es
I
I
---------------------------------------------------------------------------------------
I
Total 1,092 589 500 718 500 500 500
OTHER SERVICES
30 Legal 73,850 56,721 61,800 44,495 65,000 63,000 63,000
31 Financial
32 Audit 4,824 6,297 5,100 5,160 5,160 5,400 5,400
33 Engineering
34 Plannin~
35 Contrac -Assessor 33,128 35,992 37,176 31,244 37,704 38,760 38,760
36 Communication
37 Travel, Conf,Sch
38 print~publiSh
39 Utili ies-
40 Gas./Elec.
Improvements
41 Ins.-Total
42 Debt Service
43 Misc. Services
I
I
I
I
Total
OTHER CHARGES
50 Rental
52 Licenses-Taxes
53 Subscrip-Member
54 State Surchgs
55 Interest-
Interfund Loan
56 Allocated Expense
from other Depts
111,802
99,010 104,076
80,899 107,864 107,160 107,160
I
I
Total 0 0 0 0 0 0 0
CAPITAL OUTLAY
60 Land
61 Buildings
62 Machinery-Equip
63 Other Improve
64 Future
65 Furn & Fixtures
I
I
Total
TRANSFERS
70 Permanent
71 Temporary
72 Refund-Reimburse.
o
o
o
o
o
o
o
I
Total
o
o
o
o
o
o
o
=======================================================================================
I
TOTAL ACCOUNT
112,894
99,599 104,576
81,617 108,364 107,660 107,660
I
-67-
I
BUDGET COMMENTS: PLANNING & ZONING
DEPT # 56
Code #
01
95% of salary cost for Planning Director
70% Planning Assistant
23
Computer contracts
Typewriter
Cellular Phone Maintenance
General Supplies:
Books
Graphics materials
Franklin Planner Supplies
26
I
I
I
I
I
1,470
55
75
I
200
200
I
I
Recording Secretary - Planning Corom. ($150 x 18mtgs)
Air Time - Cellular Phone
Travel, Conferences & Schools:
Land Use Law Seminar
Misc Conf./Seminars
Mileage
Sensible Land Use Coalition Meetings
GTS Training Session - 4 P.C. Members
35
36
37
I
1,150
400
750
180
300
I
38
Print/Publish: Compo Plan Map Update (Albinson's, A & G, Tech. Repro.)
53
Subscriptions & Memberships:
APA
MN APA
APA Journal
Zoning News
Sensible Land Use Cltn
-68-
I
75
30
25
25
75
I
I
I
I
I
I
I
I
I
I
FUND: # 10 General
Code
# ITEM
ACTIVITY: Planning & Zoning
DEPT # 56
Actual
1991
Annual Proposed Adopted
EST-93 1994 1994
Actual
1992
Budget Jan-Sept
1993 1993
PERSONAL SERVICES
01 Re~ular Salaries 53,643 66,484 65,746 51,526 65,746 66,067 66,067
02 o. . Salaries 625 625
03 Part Time Salaries 42 480 480
06 FICA City Share 3,753 4,211 5,030 3,266 5,030 5,139 5,139
07 PERA City Share 2,403 2,978 2,945 . 2,308 2,945 2,960 2,960
08 Ins. City Share 4,710 6,113 6,712 5,153 6,712 6,760 6,760
09 Medicare Citr Share
10 Other Withho d.
Total
SUPPLIES
20 Office Supplies
21 Motor Fuel & Lube
22 Small Tools
23 Maint-Equipment 708 1,685 1,580 735 1,580 1,600 1,600
24 Maint-Builain9s
26 General Suppl~es 210 544 300 873 1,200 400 400
---------------------------------------------------------------------------------------
Total 918 2,229 1,880 1,608 2,780 2,000 2,000
I
I
I
I
I
I
I
I
I
I
I
30
31
32
33
34
35
36
37
38
39
40
41
42
43
OTHER SERVICES
Legal
Financial
Audit
Engineering
Planning
Contract.ual
Communication
Travel, Conf,Sch
Print/Publish
Utilities-
Gas./Elec.
Improvements
Ins.-Total
Debt Service
Misc. Services
64,509
82,031
50
52
53
54
55
56
Total
OTHER CHARGES
Rental
Licenses-Taxes
Subscrip-Member
State Surchgs
Interest-
Interfund Loan
Allocated Expense
from other Depts
79,828
80,433
62,253
80,433
82,031
1,350
382
3,372
1,634
605
618
2,700
750
2,500
500
2,700
750
2,500
500
2,409
644
1,252
291
2,700
500
2,780
500
2,400
800
1,000
500
5,104
4,596
2,857
6,450
6,450
6,480
4,700
239
250
250
250
246
250
261
---------------------------------------------------------------------------------------
250
250
I
I
60
61
62
63
64
65
Total
CAPITAL OUTLAY
Land
Buildings
Machinery-Equip
Other Improve
Future
Furn & Fixtures
239
246
250
250
261
424
7,518
---------------------------------------------------------------------------------------
I
I
Total
TRANSFERS
70 Permanent
71 Temporary
72 Refund-Reimburse.
Total
424
o
o
o
o
o
7,518
o
o
o
o
o
o
o
=======================================================================================
I
I
TOTAL ACCOUNT
71,194
89,043
66,964
90,731
88,163
90,731
94,432
-69-
I
BUDGET COMMENTS: MUNICIPAL BLDG. CITY HALL
DEPT # 57
Code #
23
Maintenance Contracts:
Copiers
Postage Meter/Scale
Telephone System
FAX Machine
Other
Bldg. Maint. & recharge fire
extinguishers, etc.
Cleaning sup~lies, ice control for sidewalks.
Coffee suppl~es, pop purchases
24
26
35
36
Janitorial, carpet cleaning & rugs
City Hall telephone expense
39
Electric and Gas utility & refuse hauling
41
I
I
I
I
1,850
300
620
100
50
I
I
I
4,000
I
I
Insurance package - Including Worker's Compensation (All Dept's)
I
50 Rental on Postage Meter & Pop Machine
52
Special Assessments - City owned property
Includes misc. charges from County.
62 Copier, Smoke Detectors, FAX machine
-70-
I
I
I
I
I
I
I
I
I
I
I
FUND: # 10 General
Code
# ITEM
ACTIVITY: Municipal Bldg City Hall
Actual Actual Budget Jan-Sept
1991 1992 1993 1993
DEPT # 57
Annual Proposed Adopted
EST-93 1994 1994
---------------------------------------------------------------------------------------
I
I
PERSONAL SERVICES
01
02
03
06
07
08
09
10
Regular Salaries
O.T. Salaries
Part Time Salaries
FICA City Share
PERA City Share
Ins. City Share
Medicare City Share
Other Withhold.
---------------------------------------------------------------------------------------
Total
SUPPLIES
20 Office Supplies
21 Motor Fuel & Lube
22 Small Tools
23 Maint-E~ipment 4,292 2,993 2,920 2,827 2,900 4,250 4,250
24 Maint-Builain9s 2,091 984 2,000 649 800 1,000 1,000
26 General Suppl~es 2,556 2,604 3,500 1,791 2,500 2,800 2,800
---------------------------------------------------------------------------------------
Total 8,939 6,581 8,420 5,267 6,200 8,050 8,050
OTHER SERVICES
30 Legal
31 Financial
32 Audit
33 Engineering
34 Plannin~
35 Contrac ual 3,054 3,126 4,000 2,076 3,500 3,500 3,500
36 Communication 4,966 4,694 5,800 4,060 5,500 6,000 6,000
37 Travel, Conf,Sch
38 print{publish
39 Utili ies-
Gas./Elec. 8,123 8,289 9,000 3,703 6,000 6,000 6,000
40 Improvements
41 Ins.-Total 61,366 56,709 67,000 62,000 63,000 63,000
42 Debt Service
43 Misc. Services 218
I
I
I
I
I
I
o
o
o
o
o
o
o
I
---------------------------------------------------------------------------------------
Total 77,509 73,036 85,800 9,839 77,000 78,500 78,500
OTHER CHARGES
50 Rental 457 450 500 358 500 500 500
52 Licenses-Taxes 4,046 1,482 2,000 2,513 5,000 5,000 5,000
53 Subscrip-Member
54 State Surchgs
55 Interest-
Interfund Loan
56 Allocated Expense
from other Depts
I
I
---------------------------------------------------------------------------------------
4,503
1,932
2,500
2,871
5,500
5,500
5,500
I
I
I
60
61
62
63
64
65
Total
CAPITAL OUTLAY
Land
Buildings
Machinery-Equip
Other Improve
Future
Furn & Fixtures
5,670
1,867
4,826
2,319
2,319
13,100
13,100
---------------------------------------------------------------------------------------
I
Total
TRANSFERS
70 Permanent
71 Temporary
72 Refund-Reimburse.
5,670
6,693
o
2,319
2,319
13,100
13,100
---------------------------------------------------------------------------------------
o
o
o
o
o
o
o
Total
=======================================================================================
I
I
TOTAL ACCOUNT
96,621
88,242
96,720
20,296
91,019 105,150 105,150
-71-
I
BUDGET COMMENTS: POLICE
DEPT # 58
Code #
23
Maintenance of Civil Defense Sirens
35 Police Contract
39 Electricity for Civil Defense Sirens
43
Court Officer Expense
Prisoner Expense
Annual Auxiliary Police Dinner
-72-
I
I
I
I
I
I
I
I
I
3,000
9,775
225
I
I
I
I
I
I
I
I
-I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
FUND: #10 General
Code
# ITEM
DEPT # 58
ACTIVITY: Police
Actual
1991
Budget Jan-Sept
1993 1993
Annual Proposed Adopted
EST-93 1994 1994
Actual
1992
PERSONAL SERVICES
01
02
03
06
07
08
09
10
Regular Salaries
O.T. Salaries
Part Time Salaries
FICA City Share
PERA City Share
Ins. City Share
Medicare Citr Share
Other Withho d.
Total
SUPPLIES
o
o
o
o
o
o
o
20 Office Supplies
21 Motor Fuel & Lube
22 Small Tools
23 Maint-Equipment
24 Maint-Bui1ain9s
26 General Suppl~es
---------------------------------------------------------------------------------------
Total 0 0 500 0 0 500 500
500
500
500
OTHER SERVICES
30
31
32
33
34
35
36
37
38
39
Legal
Financial
Audit
Engineering
Planning
Contractual
Communication
Travel, Conf,Sch
Print/Publish
Utilities-
Gas./Elec.
40 Improvements
41 Ins.-Total
42 Debt Service
43 Misc. Services 14,926 14,926 15,000 6,083 11,000 13,000 13,000
---------------------------------------------------------------------------------------
Total 383,057 383,057 404,674 333,113 400,684 421,541 421,541
389,624
408,491
408,491
389,624
326,979
368,102
368,102
50
50
29
50
60
29
51
OTHER CHARGES
50 Rental
52 Licenses-Taxes
53 Subscrip-Member
54 State Surchgs
55 Interest-
Interfund Loan.
56 Allocated Expense
from other Depts
---------------------------------------------------------------------------------------
Total 0 0 0 0 0 0 0
CAPITAL OUTLAY
60
61
62
63
64
65
Land
Buildings
Machinery-Equip
Other Improve
Future
Furn & Fixtures
Total
TRANSFERS
o
o
o
o
o
o
o
70 Permanent
71 Temporary
72 Refund-Reimburse.
Total
o
o
o
o
o
o
o
---------------------------------------------------------------------------------------
---------------------------------------------------------------------------------------
TOTAL ACCOUNT
383,057 383,057 405,174 333,113 400,684 422,041 422,041
-73-
BUDGET COMMENTS: FIRE PROTECTION
DEPT # 59
Code #
35
Mound Fire Contract
Excelsior Fire Contract
-74-
I
I
I
I
I
I
I
I
5,122
104,462
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
FUND: #10 General
Code
# ITEM
01
02
03
06
07
08
09
10
PERSONAL SERVICES
Regular Salaries
O.T. Salaries
Part Time Salaries
FICA City Share
PERA City Share
Ins. City Share
Medicare City Share
Other Withhold.
ACTIVITY: Fire Protection
DEPT # 59
Actual
1991
Actual
1992
Budget Jan-Sept
1993 1993
Annual Proposed Adopted
EST-93 1994 1994
Total 0 0 0 0 0 0 0
SUPPLIES
20 Office SU~Plies
21 Motor Fue & Lube
22 Small Tools
23 Maint-Eq1,1i~ment
24 Maint-Buil in9s
26 General Suppl~es
I
I
I
I
I
I
I
I
I
30
31
32
33
34
35
36
37
38
39
40
41
42
43
Total
OTHER SERVICES
Legal
Financial
Audit
Engineering
Planning
Contractual
Communication
Travel, Conf,Sch
Print/Publish
Utilities-
Gas./Elec.
Improvements
Ins.-Total
Debt Service
Misc. Services
o
o
o
o
o
o
o
Total
OTHER CHARGES
50 Rental
52 Licenses-Taxes
53 Subscrip-Member
54 State Surchgs
55 Interest-
Interfund Loan
56 Allocated Expense
from other Depts
88,527
95,398 102,668
75,870 102,668 109,584 109,584
88,527
95,398 102,668
75,870 102,668 109,584 109,584
Total 0 0 0 0 0 0 0
CAPITAL OUTLAY
60 Land
61 Buildings
62 Machinery-Equip
63 Other Improve
64 Future
65 Furn & Fixtures
I
I
I
I
Total
TRANSFERS
70 Permanent
71 Temporary
72 Refund-Reimburse.
Total
o
o
o
o
o
o
o
o
o
o
o
o
o
o
=======================================================================================
I
I
TOTAL ACCOUNT
88,527
95,398 102,668
75,870 102,668 109,584 109,584
-75-
I
BUDGET COMMENTS:
PROTECTIVE INSPECTION
DEPT # 60
I
Code #
01
5% of Planning Director
30% Planning Assistant
100% Building Inspector
10% Secretary/Receptionist
I
I
I
23
26
I
1,375
Computer contracts
General Supplies:
Books
Film & Processing
100
300
I
35 Contractual Inspections during vacations, sick leave
I
37
Travel, Conferences & Schools:
Northstar meetings
Inspect. classes
Conferences
Mileage
Print permit application forms
Animal Control
I
100
225
250
1525
200
13000
I
38
43
I
53
Subscriptions & Memberships:
LC.B.O.
Northstar Chapter - ICBO
I
80
20
54 City remittances of building permit surcharges to State
63 Typewriter
65 2-drawer file cabinet
I
I
I
I
I
I
-76-
I
I
I
FUND: #10 General
Code
# ITEM
ACTIVITY: Protective Inspection
DEPT # 60
Actual
1991
Actual
1992
Annual Proposed Adopted
EST-93 1994 1994
Budget
1993
Jan-Sept
1993
PERSONAL SERVICES
01 Re~ular Salaries 42,598 42,598 50,465 32,054 50,465 50,700 50,700
02 o. . Salaries
03 Part Time Salaries 480 480
06 FICA City Share 2,933 2,933 3,861 2,145 3,861 3,963 3,963
07 PERA City Share 1,908 1,908 2,261 1,436 2,261 2,271 2,271
08 Ins. City Share 3,846 3,846 5,152 3,188 5,152 5,203 5,203
09 Medicare Citr Share
10 Other Withho d.
Total
SUPPLIES
20 Office Supplies
21 Motor Fuel & Lube
22 Small Tools
23 Maint-E~ipment 365 365 1,375 1,375 1,375 1,375
24 Maint-Builain~s
26 General suppl~es 196 196 400 211 400 400 400
---------------------------------------------------------------------------------------
Total 561 561 1,775 211 1,775 1,775 1,775
Total
OTHER CHARGES
50 Rental
52 Licenses-Taxes
53 Subscrip-Member 75 75 100 75 100 100 100
54 State Surchgs 7,394 7,394 5,000 4,069 6,200 6,400 6,400
55 Interest-
Interfund Loan
56 Allocated Expense
from other Depts
---------------------------------------------------------------------------------------
Total 7,469 7,469 5,100 4,144 6,300 6,500 6,500
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
OTHER SERVICES
Legal
Financial
Audit
Engineering
Planning
Contractual
Communication
Travel, Conf,Sch
Print/Publish
Utilities-
Gas./Elec.
Improvements
Ins.-Total
Debt Service
Animal Control
Other Services
51,285
38,823
62,617
60
61
62
63
64
65
CAPITAL OUTLAY
Land
Buildings
Machinery-Equip
Other Improve
Future
Furn & Fixtures
61,739
62,617
Total
TRANSFERS
70
71
72
Permanent
Temporary
Refund-Reimburse.
51,285
61,739
Total
1,589
800
2,075
200
3,200
2,100
200
3,200
2,100
200
1,084
1,515
61
1,200
2,075
100
1,589
12,354
2,000
15,000
6,023
13,000
12,500
13,000
12,354
2,000
15,943
15,943
8,683
18,500
18,500
18,075
15,875
500
100
500
100
o
o
o
600
o
600
o
o
o
o
o
o
o
o
I
---------------------------------------------------------------------------------------
---------------------------------------------------------------------------------------
75,258
I
TOTAL ACCOUNT
75,258
86,689
51,861
89,992
85,689
89,992
-77-
I
I
FUND: #10 General
Code
# ITEM
ACTIVITY: City Engineer
DEPT # 61
Annual Proposed Adopted
EST-93 1994 1994
Actual
1991
Budget Jan-Sept
1993 1993
---------------------------------------------------------------------------------------
Actual
1992
I
I
01
02
03
06
07
08
09
10
PERSONAL SERVICES
Regular Salaries
O.T. Salaries
Part Time Salaries
FICA City Share
PERA City Share
Ins. City Share
Medicare City Share
Other Withhold.
---------------------------------------------------------------------------------------
Total 0 0 0 0 0 0 0
SUPPLIES
20 Office su~plies
21 Motor Fue & Lube
22 Small Tools
23 Maint-Equi~ment
24 Maint-Buil ings
26 General SupplJ.es
I
I
---------------------------------------------------------------------------------------
I
I
I
I
30
31
32
33
34
35
36
37
38
39
40
41
42
43
Total
OTHER SERVICES
Legal
Financial
Audit
Engineering
Planning
Contract
Communication
Travel, Conf,Sch
Print/Publish
Utilities-
Gas./Elec.
Improvements
Ins.-Total
Debt Service
Misc. Services
o
o
o
o
o
o
o
61,068
68,813
39,000
47,976
70,000
70,000
70,000
---------------------------------------------------------------------------------------
I
I
I
50
52
53
54
55
56
Total
OTHER CHARGES
Rental
Licenses-Taxes
Subscrip-Member
State Surchgs
Interest-
Interfund Loan
Allocated Expense
from other Depts
61,068
68,813
39,000
47,976
70,000
70,000
70,000
---------------------------------------------------------------------------------------
Total 0 0 0 0 0 0 0
CAPITAL OUTLAY
60 Land
61 Buildings
62 Machinery-Equip
63 Other Improve
64 Future
65 Furn & Fixtures
I
I
---------------------------------------------------------------------------------------
I
I
Total
TRANSFERS
70 Permanent
71 Temporary
72 Refund-Reimburse.
o
o
o
o
o
o
o
---------------------------------------------------------------------------------------
o
o
o
o
o
o
o
Total
=======================================================================================
I
I
TOTAL ACCOUNT
61,068
68,813
39,000
47,976
70,000
70,000
70,000
-79-
I I
BUDGET COMMENTS: PUBLIC WORKS SERVICE
DEPT # 62
I
Code #
01
100% Public Works Director
25% Assistant Clerk
1.5 Light Equip. Operators
I
I
I
21
22
23
24
26
Gasoline, Diesel Fuel for operating equipment
Small tools, shovels, wrenches etc.
Maintenance of Equipment, incl. Radios
Maintenance to builaings - Paint
Inventory Items: cutting edges & automotive supplies
Cleaning & other supplies for garage
I
I
35
I
Laundry service - uniforms, towels
36 Tele~hones and pager
37 Publ~c Works State Conference and
Misc. Public Works Meetings
39 Utilities - Gas & Electric
I
43 Damage to private property - mailboxes, etc.
I
I
50
52
53
Misc equip rental for all PW Depts.
Fuel Tax & Misc Licenses
Subscriptions & memberships
MN Street Superintendents Assn.
I
I
I
63 FAX/Copier for Public Works Facility
I
70 Transfer to Equipment Replacement Fund
I
I
I
-80-
I
II
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
FUND: #10 General
Code
# ITEM
ACTIVITY: Public Works Service
DEPT # 62
Actual
1991
Actual
1992
Budget Jan-Sept
1993 1993
Annual Proposed Adopted
Est-93 1994 1994
---------------------------------------------------------------------------------------
PERSONAL SERVICES
01 Re~ular Salaries 91,274 116,832 96,956 77,973 100,000 97,435 97,435
02 o. . Salaries 130 101 64 100
03 Part Time Salaries 118 715 1,000
06 FICA City Share 6,868 8,766 7,417 5,929 7,734 7,454 7,454
07 PERA City Share 4,095 5,236 4,344 3,503 4,485 4,365 4,365
08 Ins. City Share 8,386 10,555 9,898 7,811 1,000 9,877 9,877
09 Medicare Citr Share
10 Other Withho d.
---------------------------------------------------------------------------------------
Total
SUPPLIES
110,753 141,608 118,615
95,995 114,319 119,131 119,131
20 Office SUfPlies
21 Motor Fue & Lube 11,911 10,586 13,000 6,947 12,000 13,000 13,000
22 Small Tools 785 1,134 1,100 525 700 1,000 1,000
23 Maint-Eq1,1i~ment 17,042 11,015 13,000 7,014 11,000 11,000 11,000
24 Maint-Buil in<]s 683 403 1,000 297 1,000 1,000
26 General SupplLes 7,124 5,986 8,200 5,647 7,500 8,000 8,000
---------------------------------------------------------------------------------------
Total 37,545 29,124 36,300 20,430 31,200 34,000 34,000
30
31
32
33
34
35
36
37
38
39
40
41
42
43
OTHER SERVICES
Legal
Financial
Audit
Engineering
Planning
Contract.ual
Communication
Travel, Conf,Sch
Print/Publish
Utilities-
Gas./Elec.
Improvements
Ins.-Total
Debt Service
Misc. Services
200
4,766
597
260
3,904
4,858
889
764
5,702
5,000
1,000
1,750
7,000
3,114
857
5,000
1,600
5,000
1,500
1,750
10,000
5,000
1,500
1,750
10,000
6,125
9,000
65
57
200
514
600
200
---------------------------------------------------------------------------------------
Total 9,592 12,270 14,950 10,610 16,200 18,450 18,450
OTHER CHARGES
50 Rental 317 249 500 492 1,000 500 500
52 Licenses-Taxes 435 931 641 616 100 100
53 Subscrip-Member 20 25 SO 25 50 SO 50
54 State Surchgs
55 Interest-
Interfund Loan
56 Allocated Expense
from other Depts
---------------------------------------------------------------------------------------
Total 772 1,205 550 1,158 1,666 650 650
CAPITAL OUTLAY
60 Land
61 Buildings
62 Machinery-Equip 31
63 Other Improve 19,215 9,061 1,124 300 1,000 1,000
64 Future
65 Furn & Fixtures
---------------------------------------------------------------------------------------
Total
TRANSFERS
19,215
9,092
o
1,124
300
1,000
1,000
70
71
72
Permanent
Temporary
Refund-Reimburse.
90,000
90,000
94,500
94,500
---------------------------------------------------------------------------------------
Total 0 0 90,000 0 90,000 94,500 94,500
=======================================================================================
TOTAL ACCOUNT 177,877 193,299 260,415 129,317 253,685 267,731 267,731
-81-
I
I
BUDGET COMMENTS: STREETS AND ROADWAYS
DEPT # 63
I
Code #
01
Street Maintenance salaries - 2.5 Light Equip. Operators
I
I
I
26
Rock, gravel, & asphalt -
increased patching program anticipated.
I
I
I
35
37
Contractual equipment and operator - street repair
safety Training
I
43
Warning lights when street repair in ~rogress.
Striping centerlines (Addl. striping ~s anticipated)
I
I
I
I
I
I
70
Transfer to Street Reserve Fund
Street Improvements
I
230,000
I
I
-82-
I
I
I
Actual
1991
Actual
1992
Budget Jan-Sept
1993 1993
DEPT # 63
Annual Proposed Adopted
EST-93 1994 1994
FUND: #10 General
Code
# ITEM
ACTIVITY: Streets and Roadways
I
PERSONAL SERVICES
01 Re~u1ar Salaries 55,896 62,965 71,953 53,788 65,000 71,953 71,953
02 o. . Salaries 115 243 500 495 500 500 500
03 Part Time Salaries
06 FICA City Share 4,152 4,547 5,543 3,975 5,011 5,543 5,543
07 PERA City Share 2,509 2,832 3,246 2,432 2,935 3,246 3,246
08 Ins. City Share 5,312 6,121 7,397 5,298 7,000 7,344 7,344
09 Medicare City Share
10 Other Withho d.
I
I
Total
SUPPLIES
20 Office Supplies
21 Motor Fuel & Lube
22 Small Tools
23 Maint-E~ipment
24 Maint-Builaings
26 General Suppl~es 16,540 60,198 30,000 27,378 30,000 30,000 30,000
---------------------------------------------------------------------------------------
Total 16,540 60,198 30,000 27,378 30,000 30,000 30,000
67,984
76,708
88,639
65,988
80,446
88,586
88,586
I
I
OTHER SERVICES
30 Legal
31 Financial
32 Audit
33 Engineering
34 Plannin~
35 Contrac ual 248 33,000 53 33,000 35,000 35,000
36 Communication
37 Travel, Conf,Sch 30 100 44 44 100 100
38 print~publiSh
39 Utili ies-
Gas./Elec.
40 Improvements
41 Ins.-Total
42 Debt Service
43 Misc. Services 2,000 2,000 4,000 2,349 2,800 2,500 2,500
---------------------------------------------------------------------------------------
I
I
I
I
Total
2,030
2,248
37,100
2,446
35,844
37,600
37,600
I
50
52
53
54
55
56
OTHER CHARGES
Rental
Licenses-Taxes
Subscrip-Member
State Surchgs
Interest-
Interfund Loan
Allocated Expense
from other Depts
I
I
Total 0 0 0 0 0 0 0
CAPITAL OUTLAY
60 Land 24,005
61 Buildings
62 Machinery-Equip
63 Other Improve 6,980
64 Future
65 Furn & Fixtures
I
I
Total
TRANSFERS
6,980
24,005
o
o
o
o
o
I
70
71
72
Permanent
Temporary
Refund-Reimburse.
220,000
220,000 230,000 230,000
I
Total 0 0 220,000 0 220,000 230,000 230,000
---------------------------------------------------------------------------------------
---------------------------------------------------------------------------------------
TOTAL ACCOUNT 93,534 163,159 375,739 95,812 366,290 386,186 386,186
I
-83-
I
I
BUDGET COMMENTS: SNOW AND ICE REMOVAL
DEPT # 64
I
Code #
01 Snow & Ice removal salaries - .5 LEO's
I
I
I
26
Salt & sand for snow removal, calcium chloride.
I
I
I
I
I
I
I
I
I
I
I
I
I
-84-
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
FUND: #10 General
Code
# ITEM
DEPT # 64
ACTIVITY: Snow and Ice Removal
Actual
1991
Budget Jan-Sept
1993 1993
Annual Proposed Adopted
EST-93 1994 1994
Actual
1992
PERSONAL SERVICES
01 Re~ular Salaries 17,610 7,177 14,391 7,965 14,391 14,391 14,391
02 O. . Salaries 7,276 3,715 5,000 2,169 5,000 5,000 5,000
03 Part Time Salaries
06 FICA City Share 1,858 802 1,483 759 1,483 1,483 1,483
07 PERA City Share 1,115 488 869 446 869 869 869
08 Ins. City Share 1,903 789 1,980 1,678 1,980 1,966 1,966
09 Medicare Citr Share
10 Other Withho d.
29,762
23,723
23,709
13,017
23,723
23,709
12,971
Total
SUPPLIES
20 Office Supplies
21 Motor Fuel & Lube
22 Small Tools
23 Maint-Equipment
24 Maint-Builain9s
26 General Suppl~es 12,350 12,882 14,000 5,358 14,000 14,000 14,000
---------------------------------------------------------------------------------------
Total 12,350 12,882 14,000 5,358 14,000 14,000 14,000
30
31
32
33
34
35
36
37
38
39
40
41
42
43
OTHER SERVICES
Legal
Financial
Audit
Engineering
Planning
Contractual
Communication
Travel, Conf,Sch
Print/Publish
Utilities-
Gas./Elec.
Improvements
Ins.-Total
Debt Service
Misc. Services
Total 0 0 0 0 0 0 0
OTHER CHARGES
50 Rental
52 Licenses-Taxes
53 Subscrip-Member
54 State Surchgs
55 Interest-
Interfund Loan
56 Allocated Expense
from other Depts
Total 0 0 0 0 0 0 0
CAPITAL OUTLAY
60 Land
61 Buildings
62 Machinery-Equip
63 Other Improve
64 Future
65 Furn & Fixtures
Total
TRANSFERS
o
o
o
o
o
o
o
70 Permanent
71 Temporary
72 Refund-Reimburse.
Total
o
o
o
o
o
o
o
=======================================================================================
TOTAL ACCOUNT
42,112
18,375
37,709
37,709
37,723
37,723
25,853
-85-
I
I
BUDGET COMMENTS: TRAFFIC CONTROL/STREET LIGHTING
DEPT # 65
I
Code #
I
I
I
23
26
Maintenance to semaphores
Signs and posts.
I
I
I
39
Electricity for semaphores.
I
43
Electricity for street lights
I
I
I
I
I
I
I
I
I
-86-
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
FUND: # 10 General
Code
# ITEM
ACTIVITY: Traffic Control Street Lighting
DEPT # 65
Actual
1992
Budget Jan-Sept
1993 1993
Annual Proposed Adopted
EST-93 1994 1994
Actual
1991
---------------------------------------------------------------------------------------
01
02
03
06
07
08
09
10
PERSONAL SERVICES
Regular Salaries
O.T. Salaries
Part Time Salaries
FICA City Share
PERA City Share
Ins. City Share
Medicare City Share
Other Withhold.
---------------------------------------------------------------------------------------
Total
SUPPLIES
o
o
o
o
o
o
o
20 Office Supplies
21 Motor Fuel & Lube
22 Small Tools
23 Maint-E~ipment 368 354 1,000
24 Maint-Builain9s
26 General Suppl~es 3,059 3,151 3,500 2,004 3,000 3,500 3,500
---------------------------------------------------------------------------------------
Total 3,427 3,505 4,500 2,135 3,300 4,000 4,000
131
300
500
500
OTHER SERVICES
Legal
Financial
Audit
Engineering
Planning
Contract.ual
Communication
Travel, Conf,Sch
Print/Publish
Utilities-
Gas./Elec.
40 Improvements
41 Ins.-Total
42 Debt Service
43 Misc. Services 20,371 20,118 25,000 16,223 24,000 24,500 24,500
---------------------------------------------------------------------------------------
Total 22,473 23,916 28,000 19,047 27,500 28,500 28,500
30
31
32
33
34
35
36
37
38
39
2,824
3,500
4,000
4,000
2,102
3,798
3,000
OTHER CHARGES
50 Rental
52 Licenses-Taxes
53 Subscrip-Member
54 State Surchgs
55 Interest-
Interfund Loan
56 Allocated Expense
from other Depts
---------------------------------------------------------------------------------------
Total 0 0 0 0 0 0 0
CAPITAL OUTLAY
60 Land
61 Buildings
62 Machinery-Equip
63 Other Improve
64 Future
65 Furn & Fixtures
---------------------------------------------------------------------------------------
Total
TRANSFERS
70 Permanent
71 Temporary
72 Refund-Reimburse.
o
o
o
o
o
o
o
---------------------------------------------------------------------------------------
Total
o
o
o
o
o
o
o
=======================================================================================
TOTAL ACCOUNT
25,900
32,500
21,182
32,500
32,500
30,800
27,421
-87-
I
I
BUDGET COMMENTS: SANITATION/WASTE REMOVAL/WEEDS
DEPT # 67
I
I
Code #
01 Public Works salaries associated with property clean-up
I
I
I
I
I
35
Property clean-up
1,000
I
43
Contracted weed spraying.
I
I
I
I
I
70 Transfer to Recycling Fund
I
I
I
I
-88-
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I.
FUND # 10 General
Code
# ITEM
ACTIVITY: Sanitation/Waste Removal/Weeds
DEPT # 67
Actual
1991
Actual
1992
Budget Jan-Sept Annual Proposed Adopted
1993 1993 EST-93 1994 1994
---------------------------------------------------------------------------------------
PERSONAL SERVICES
01 Re~ular Salaries 592 2,130 500 22 100 500 500
02 o. . Salaries 648 245 42
03 Part Time Salaries
06 FICA City Share 93 169 38 5 15 38 38
07 PERA City Share 56 106 22 3 9 22 22
08 Ins. City Share 119 236 51 2 10 51 51
09 Medicare City Share
10 Other Withho d.
---------------------------------------------------------------------------------------
Total 1,508 2,886 611 74 134 611 611
SUPPLIES
20 Office su~plies
21 Motor Fue & Lube
22 Small Tools
23 Maint-Equi~ment
24 Maint-Buil in9s
26 General Suppll.es
---------------------------------------------------------------------------------------
Total 0 0 0 0 0 0 0
OTHER SERVICES
30 Legal
31 Financial
32 Audit
33 Engineering
34 Plannin~
35 Contrac ual 687 935 1,500 500 1,000 1,000
36 Communication
37 Travel, Conf,Sch
38 print~publiSh
39 Utili ies-
40 Gas./Elec.
Improvements
41 Ins.-Total
42 Debt Service
43 Misc. Services 3,320 2,240 4,000 2,407 2,407 3,000 3,000
---------------------------------------------------------------------------------------
50
52
53
54
55
56
Total
OTHER CHARGES
Rental
Licenses-Taxes
Subscrip-Member
State Surchgs
Interest-
Interfund Loan
Allocated Expense
from other Depts
4,007
3,175
5,500
2,407
2,907
4,000
4,000
---------------------------------------------------------------------------------------
Total 0 0 0 0 0 0 0
CAPITAL OUTLAY
60 Land
61 Buildings
62 Machinery-Equip
63 Other Improve
64 Future
65 Furn & Fixtures
---------------------------------------------------------------------------------------
Total
TRANSFERS
o
o
o
o
o
o
o
70
71
72
Permanent
Temporary
Refund-Reimburse.
10,000
10,000
---------------------------------------------------------------------------------------
Total
o
10,000
o
10,000
o
o
o
=======================================================================================
TOTAL ACCOUNT
5,515
6,061
2,481
13,041
4,611
4,611
16,111
-89-
I
BUDGET COMMENTS: TREE MAINTENANCE
DEPT # 68
Code #
01 Tree maintenance salaries - .4 LEO's
26
Paint for marking trees
35 Contracted tree removal.
37
Tree Inspection School.
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
-90-
I
I
I
I
FUND: #10 General
Code
# ITEM
ACTIVITY: Tree Maintenance
DEPT # 68
Annual Proposed Adopted
EST-93 1994 1994
Actual
1991
Actual
1992
Budget
1993
Jan-Sept
1993
PERSONAL SERVICES
01 Re~ular Salaries 10,954 5,187 11,513 3,809 11,500 11,513 11,513
02 O. . Salaries 38 101 101
03 Part Time Salaries
06 FICA City Share 809 376 881 262 881 881 881
07 PERA City Share 491 234 516 175 516 516 516
08 Ins. City Share 1,067 480 1,175 407 1,175 1,167 1,167
09 Medicare Cita Share
10 Other Withhol .
I
---------------------------------------------------------------------------------------
SUPPLIES
20 Office Supplies
21 Motor Fuel & Lube
22 Small Tools
23 Maint-E~ipment
24 Maint-Builaings
26 General Suppl~es 16 90 100 50 100 100
---------------------------------------------------------------------------------------
Total 16 90 100 0 50 100 100
OTHER SERVICES
I
I
I
I
I
I
Total
30
31
32
33
34
35
36
37
38
39
40
41
42
43
Legal
Financial
Audit
Engineering
Planning
Contractual
Communication
Travel, Conf,Sch
Print/Publish
Utilities-
Gas./Elec.
Improvements
Ins.-Total
Debt Service
Misc. Services
13,321
14,085
14,077
14,077
4,754
14,173
6,315
11,331
5
11,735
83
5,601
90
12,000
100
12,000
90
12,000
100
15,000
100
---------------------------------------------------------------------------------------
I
I
I
50
52
53
54
55
56
Total
OTHER CHARGES
Rental
Licenses-Taxes
Subscrip-Member
State Surchgs
Interest-
Interfund Loan
Allocated Expense
from other Depts
11,336
11,818
5,691
12,090
12,100
12,100
15,100
---------------------------------------------------------------------------------------
Total 0 0 0 0 0 0 0
CAPITAL OUTLAY
60 Land
61 Buildings
62 Machinery-Equip
63 Other Improve
64 Future
65 Furn & Fixtures
I
I
---------------------------------------------------------------------------------------
I
I
Total
TRANSFERS
70 Permanent
71 Temporary
72 Refund-Reimburse.
o
o
o
o
o
o
o
---------------------------------------------------------------------------------------
o
Total
o
o
o
o
o
o
=======================================================================================
I
I
TOTAL ACCOUNT
24,673
29,285
10,445
26,277
26,313
26,277
18,223
-91-
I
BUDGET COMMENTS: PARKS & RECREATION/BEACHES
DEPT # 69
Code #
01 Park maintenance - 1.6 LEO's
25% Park Secretary/Asst. Clerk.
03
Part-time Rink Attendants
(500 hrs x 3 rinks x $6.00)
Part-time summer help
(12 weeks x 40 hrs x $6.00 X 2 emps.)
I
I
I
10,110
I
10,780
I
22
23
24
26
Tools, shovels, scrapers, etc.
Maintenance to Park Equipment, Computer Contract, Typewriter
Maintenance to Park builaings.
Rock, dirt, fertilizers, seed, sand, etc 19,000
I
34
35
36
37
38
39
Park Planner
Mtka Comm Svcs, lifeguards, weeds
Park telephones.
Travel, Conferences, Schools
Annual Parks Newsletter
Includes Natural gas for warming houses
I
I
10,000
I
I
I
50 Rental of portable toilets for Parks, School & Public Access
43
Misc. Expenses, such as rubbish hauling,
electrical work, etc.
63
5 new picnic tables
70
Transfer to Park Capital Imp. Fund
-92-
I
3,000 - 3,500
1,000 - 1,500
I
I
3,000
1,250
1,500
400
400
I
I
50,000
I
I
I
II
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
FUND: #10 General
Code
# ITEM
ACTIVITY: Parks & Recreation/Beaches
DEPT # 69
Actual
1991
Actual
1992
Budget Jan-Sept
1993 1993
Annual Proposed Adopted
EST-93 1994 1994
PERSONAL SERVICES
01 Re~ular Salaries 55,259 43,910 53,379 38,091 53,379 51,829 51,829
02 O. . Salaries 244 149 500 518 600 300 300
03 Part Time Salaries 11,215 10,507 20,890 11,126 14,000 14,760 14,760
06 FICA City Share 4,323 3,927 5,720 3,485 5,174 5,117 5,117
07 PERA City Share 2,487 1,974 2,414 1,729 2,402 2,335 2,335
08 Ins. City Share 4,507 4,143 5,501 3,899 5,400 5,487 5,487
09 Medicare Citr Share 105
10 Other Withho d.
Total
SUPPLIES
80,955
79,828
78,140
64,610
88,404
58,848
79,828
20 Office su~plies
21 Motor Fue & Lube
22 Small Tools 238 35 150 10 100 150 150
23 Maint-Equi~ment 1,714 1,307 2,000 708 1,300 2,000 2,000
24 Maint-Buil in9s 2,275 614 1,500 128 500 1,000 1,000
26 General Suppll.es 10,645 18,165 19,000 11,658 19,000 19,000 19,000
---------------------------------------------------------------------------------------
Total 14,872 20,121 22,650 12,504 20,900 22,150 22,150
OTHER SERVICES
30 Legal
31 Financial
32 Audit
33 Engineering 298
34 Plannin~ 11,648 5,715 5,000 5,127 6,000 1,500 1,500
35 Contrac ual 7,160 13,061 10,000 2,190 8,000 10,000 10,000
36 Communication 1,926 623 1,200 905 1,200 1,500 1,500
37 Travel, Conf,Sch 11 194 50 40 50 50 50
38 print~publiSh 625 91 600 400 400
39 Utili ies-
Gas./Elec. 1,648 1,916 2,000 2,015 2,500 2,200 2,200
40 Improvements
41 Ins.-Total
42 Debt Service
43 Misc. Services 52 52 600 35 100 150 150
Total 23,070 21,652 19,450 10,610 17,850 15,800 15,800
OTHER CHARGES
50 Rental 2,944 4,500 3,103 4,500 4,500 4,500
52 Licenses-Taxes
53 Sub scrip-Member
54 State Surchgs
55 Interest-
Interfund Loan
56 Allocated Expense
from other Depts 2,788
57 Park Referendum 4,500 2,788
---------------------------------------------------------------------------------------
Total 2,944 0 9,000 5,891 7,288 4,500 4,500
CAPITAL OUTLAY
60 Land
61 Buildings
62 Machinery-Equip 17,100 843
63 Other Improve 8,105 5,256 6,550 3,251 6,500 1,250 1,250
64 Future
65 Furn & Fixtures
Total
TRANSFERS
25,205
6,099
6,550
3,251
6,500
1,250
1,250
70
71
72
Permanent
Temporary
Refund-Reimburse.
50,000
50,000
50,000
50,000
Total 0 0 50,000 0 50,000 50,000 50,000
------------------------------------------------------------------~--------------------
---------------------------------------------------------------------------------------
TOTAL ACCOUNT 144,231 112,482 196,054 91,104 183,493 173,528 173,528
-93-
BUDGET COMMENTS: CAPITAL IMPROVEMENT
DEPT # 70
Code #
70 Provision for future Ca~ital Improvement of
Parks, Roads, Public Bu~ldings and Lands, Etc.
Proceeds of House Sale
Storm Drainage
-94-
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
87,000 I
10,000
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
FUND: #10 General
Code
# ITEM
ACTIVITY: Capital Improvement
DEPT # 70
Actual
1992
Budget Jan-Sept
1993 1993
Annual Proposed Adopted
EST-93 1994 1994
Actual
1991
---------------------------------------------------------------------------------------
01
02
03
06
07
08
09
10
PERSONAL SERVICES
Regular Salaries
O.T. Salaries
Part Time Salaries
FICA City Share
PERA City Share
Ins. City Share
Medicare Citr Share
Other Withho d.
---------------------------------------------------------------------------------------
o
o
o
o
o
o
o
Total
SUPPLIES
20 Office Supplies
21 Motor Fuel & Lube
22 Small Tools
23 Maint-E~ipment
24 Maint-Builain9s
26 General Suppl~es
---------------------------------------------------------------------------------------
Total 0 0 0 0 0 0 0
30
31
32
33
34
35
36
37
38
39
40
41
42
43
OTHER SERVICES
Legal
Financial
Audit
Engineering
Planning
Contractual
Communication
Travel, Conf,Sch
Print/Publish
Utilities-
Gas./Elec.
Improvements
Ins.-Total
Debt Service
Misc. Services
---------------------------------------------------------------------------------------
Total 0 0 0 0 0 0 0
OTHER CHARGES
50 Rental
52 Licenses-Taxes
53 Sub scrip-Member
54 State surchgs
55 Interest-
Interfund Loan
56 Allocated Expense
from other Depts
---------------------------------------------------------------------------------------
Total 0 0 0 0 0 0 0
CAPITAL OUTLAY
60 Land
61 Buildings
62 Machinery-Equip
63 Other Improve
64 Futur.e
65 Furn & Fixtures
---------------------------------------------------------------------------------------
Total
TRANSFERS
o
o
o
o
o
o
o
70
71
72
163,112 165,000 101,600
97,000
97,000
Permanent
Temporary
Refund-Reimburse.
10,000
---------------------------------------------------------------------------------------
Total 163,112 165,000 101,600 0 10,000 97,000 97,000
=======================================================================================
TOTAL ACCOUNT 163,112 165,000 101,600 0 10,000 97,000 97,000
-95-
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I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
FUND: #10 General
Code
# ITEM
ACTIVITY: Contingency
DEPT # 71
Annual Proposed Adopted
EST-93 1994 1994
Actual
1991
Actual
1992
Budget
1993
Jan-Sept
1993
PERSONAL SERVICES
01
02
03
06
07
08
09
10
Regular Salaries
O.T. Salaries
Part Time Salaries
FICA City Share
PERA City Share
Ins. City Share
Medicare City Share
Other Withhold.
Total 0 0 0 0 0 0 0
SUPPLIES
20 Office su1Plies
21 Motor Fue & Lube
22 Small Tools
23 Maint-Equi~ment
24 Maint-Buil ings
26 General Suppl1.es
Total
OTHER SERVICES
o
o
o
o
o
o
o
Legal
Financial
Audit
Engineering
Planning
Contraci:ual
Communication
Travel, Conf,Sch
Print/Publish
Utilities-
Gas./Elec.
40 Improvements
41 Ins.-Total
42 Debt Service
43 Misc. Services 57,074 62,326 62,326
---------------------------------------------------------------------------------------
Total 0 0 57,074 0 0 62,326 62,326
30
31
32
33
34
35
36
37
38
39
OTHER CHARGES
Rental
Licenses-Taxes
Sub scrip-Member
State Surchgs
Interest-
Interfund Loan
Allocated Expense
from other Depts
---------------------------------------------------------------------------------------
Total 0 0 0 0 0 0 0
50
52
53
54
55
56
60
61
62
63
64
65
CAPITAL OUTLAY
Land
Buildings
Machinery-Equip
Other Improve
Future
Furn & Fixtures
Total
TRANSFERS
70 Permanent
71 Temporary
72 Refund-Reimburse.
o
o
o
o
o
o
o
Total
o
o
o
o
o
o
o
=======================================================================================
TOTAL ACCOUNT
o
o
o
62,326
62,326
o
57,074
-97-
I
Amount levied for payment of water revenue bonds
I
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I
I
I
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I
I
I
I
I
I
I
I
I
I
I
BUDGET COMMENTS: WATER FUND REVENUES
4001
4704
4705
4706
4711
4712
4713
4717
4900
Connection Fees
Water meter sales - 55 new homes
Estimate of 1994 water sales
Interest earned on investment of water funds
Revenue collected from county for delinquent water bills certified to taxes.
Permits to be sold (same number as meters) 55 @ $25 = $1,400
Revenue from space rental of water tower to Cellular One
Retained Earnings budgeted for capital improvements
-98-
II
I
FUND # 60
WATER FUND REVENUES - BUDGET 1994
DEPT # 79
CODE REVENUE SOURCE
#
Actual
1991
Actual
1992
Budget Jan-Sept
1993 1993
Annual Proposed
EST-93 1994
Adopted
1994
I
----------------------------------------------------------------------------------------
4001 Spec. Levy Debt 17,125 15,927 14,675 7,652 14,300 18,825 18,825
4704 Connection Fees 19,316 19,855 4,000 10,615 12,000 8,000 8,000
4705 Sale of Meters 7,059 3,700 4,000 3,800 4,500 5,500 5,500
4706 Water Sales 145,011 177 , 498 150,000 77,234 150,000 165,000 165,000
4711 Water Int. Earned 4,723 7,616 2,500 4,699 8,000 4,000 4,000
4712 Water-County collec 4,750 1,236 500 2,102 4,000 1,000 1,000
4713 Water Permits 2,240 625 1,000 2,950 3,500 1,400 1,400
4717 Antennae Space Rent 6,600 7,800 7,200 4,800 7,200 7,200 7,200
4900 Budgeted Reserves 31,589 31,589
----------------------------------------------------------------------------------------
Totals 206,824 234,257 183,875 113,852 203,500 242,514 242,514
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I
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I
I
I
I
I
I
I
I
I
-99-
I
I
BUDGET COMMENTS: WATER FUND
DEPT # 80
I
01
10% Senior Accounting Clerk
.25 Light Equip. Operator
I
I
20
Billing supplies & postage.
I
23
24
26
Includes maintenance contract for UB hardware & software.
Paint & Repair Pumphouses
Chemicals for water treatment
I
I
I
35
36
Munitech (New contract 1/1/94 - 12/31/94)
Autodialers for Pumphouses
I
41
Insurance
I
43 Water testing - MN Dept of Health
I
52 Sales tax on commercial water sales.
54 State Water Surcharges - $5.21/connection/year
I
I
I
I
I
I
I
-100-
I
I
I
WATER FUND EXPENDITURES - BUDGET 1994
FUND # 60
Code
# ITEM
Actual
1991
Actual
1992
Budget Jan-Sept
1993 1993
Annual Proposed Adopted
EST-93 1994 1994
DEPT # 80
---------------------------------------------------------------------------------------
I
I
PERSONAL SERVICES
01
02
03
06
07
08
09
10
Regular Salaries
O.T. Salaries
Part Time Salaries
FICA City Share
PERA City Share
Ins. City Share
Medicare City Share
Other Withhold.
319
195
378
6,357
33
447
284
567
9,417
720
422
961
4,446
52
321
201
456
5,000
560
386
262
600
10,106
773
453
1,032
10,106
773
453
1,032
---------------------------------------------------------------------------------------
I
4,351
Total
SUPPLIES
5,243
7,688
1,296
11,520
1,200
5,476
603
6,808
1,000
12,364
1,200
12,364
1,200
I
I
20 Office Supplies
21 Motor Fuel & Lube
22 Small Tools
23 Maint-Equipment 13,018 5,098 10,000 12,452 15,000 10,000 10,000
24 Maint-Builaings 188 4 2,000 1,413 1,500 1,000 1,000
25 Depreciation 56,586 61,128 61,128
26 General Supplies 10,584 3,791 10,000 2,733 5,000 5,000 5,000
---------------------------------------------------------------------------------------
Total 81,520 71,317 23,200 17,201 83,628 17,200 17,200
I
I
I
I
1,144
30
31
32
33
34
35
36
37
38
39
40
41
42
43
45
OTHER SERVICES
Legal
Financial 85
Audit 617
Engineering
Planning
Contractual 51,166
Communication 1,098
Travel, Conf,Sch
Print/Publish
Utilities-
Gas./Elec.
Improvements
Insurance-Total 4,811
Debt Service
Misc. Services
Investment Svc Chgs 9
640
47,861
1,017
5,472
5,154
137
700
3,000
55,800
1,200
5,500
688
38,173
787
o
3,855
1,853
321
688
52,000
1,200
5,500
2,000
500
725
10,000
50,000
1,200
5,500
500
725
10,000
50,000
1,200
5,500
500
---------------------------------------------------------------------------------------
67,925
I
I
50
52
53
54
55
56
Total
OTHER CHARGES
Rental
Licenses-Sales Taxe
Sub scrip-Member
State Surchgs
Interest-
Interfund Loan
Allocated Expense
Depreciation
57,786
60,281
699
996
66,200
750
4,000
45,677
1,126
3,461
61,888
1,126
5,000
67,925
1,000
4,200
1,000
4,200
I
---------------------------------------------------------------------------------------
5,200
I
I
533
60
61
62
63
64
65
Total
CAPITAL OUTLAY
Land
Buildings
Machinery-Equip
Other Improve
Future
Furn & Fixtures
533
1,695
4,750
4,587
6,126
5,200
68,000
68,000
---------------------------------------------------------------------------------------
68,000
I
293
120
Total
TRANSFERS
413
957
o
o
o
o
68,000
---------------------------------------------------------------------------------------
I
I
70
71
72
20,000
Permanent
Temporary
Refund-Reimburse.
Total
20,000
957
-101-
o
o
o
o
o
I
I
I
BUDGET COMMENTS: WATER FUND
DEPT # 80
I
87 55 homes @ $90.00jmeter plus replacement meters
92
93
Principal on Water Revenue Bonds
Interest and Agent Fees on Water Revenue Bonds
I
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I
I
I
I
I
I
I
I
I
I
I
I
-102-
I
I
I
WATER FUND EXPENDITURES - BUDGET 1994
DEPT # 80
Adopted
1994
FUND # 60
Code
# ITEM
Annual Proposed
EST-93 1994
Actual
1992
Budget Jan-Sept
1993 1993
Actual
1991
---------------------------------------------------------------------------------------
OTHER EXPENSES
Wtr Purch-Tonka Bay
Wtr Purch-Excelsior
Wtr Purch-Mtka
Purch Water Meters
Other Capital Outlay
Water Line Const.
Water Bond Principa
Water Bond Interest
Amesbury/Utilities
Badger/Utilities
Boulder Bridge util
Woodhaven Ut~lities
S E Area Utilities
Water Tower Utiliti
I
1,500
8,500
4,000
5,000
1,200
7,500
4,000
5,000
564
4,365
1,601
5,064
2,000
8,000
3,500
5,500
1,500
8,500
4,000
5,000
1,673
8,635
4,092
5,134
1,558
8,315
3,698
3,023
84
85
86
87
89
90
92
93
94
95
96
97
98
99
I
15,000
3,825
6,000
3,500
6,000
2,500
15,000
1,000
15,000
3,825
6,000
3,500
6,000
2,500
15,000
1,000
10,000
4,725
5,500
3,000
5,300
1,800
15,000
1,000
10,000
4,860
3,426
1,888
4,106
1,386
12,025
549
10,000
5,685
5,847
3,068
5,230
1,390
15,230
704
10,000
5,000
5,000
4,000
4,500
1,500
12,000
1,000
10,000
6,485
4,811
3,220
4,206
1,448
9,012
618
I
I
I
----------------------------------------------------------------------------------
Total 59,334 63,748 60,700 49,834 65,325 71,825 71,825
=======================================================================================
TOTAL WATER EXPENDITURES 224,829 205,686 166,370 122,775 223,775 242,514 242,514
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I
I
-103-
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I
I
BUDGET COMMENTS: SEWER FUND REVENUE
DEPT # 81
4721
4722
4724
I
$100 each for estimated 55 homes to be constructed in 1994
Local Sewer Access Charges @ $1,000 each
Estimated Sewer Service Charge Revenue
I
4725 MWCC Inflow/Infiltration Grant
4726
4727
4729
I
Estimated Interest earnings.
Delinquent sewer bills collected by the County
Metro SAC charges collected w/sewer permit
$750 x est. 55 homes to be constructed on 1994 =
$41,250
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I
I
-104-
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I
FUND # 61
SEWER FUND REVENUES - BUDGET 1994
Dept # 81
I
Code
# REVENUE SOURCE
Actual
1991
Actual
1992
Budget Jan-Sept
1993 1993
Annual Proposed Adopted
EST-93 1994 1994
I
--------------------------------------------------------------------------------------
4703 Transfer
4721 Sewer Permits 6,500 5,800 4,000 6,500 7,000 5,500 5,500
4722 Local SAC Char~es 8,000 5,000 62,750 63,000 10,000 10,000
4723 Disposal DumE ees
4724 Sewer Serv C arges 445,119 517,842 687,700 246,477 518,000 575,000 575,000
4725 MWCC Grant 10,000 10,000
4726 Sewer Int. Earned 38,395 36,392 25,000 14,621 20,000 20,000 20,000
4727 Sewer Ch~-cnty Coli 28,530 20,055 27,500 14,243 28,000 35,000 35,000
4728 Refunds/ eimburse 157 14,431
4729 Metro Sac Charges 43,200 49,000 30,000 46,500 47,000 41,250 41,250
----------------------------------------------------------------------------------------
Total 561,901 651,520 779,200 391,091 683,000 696,750 696,750
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I
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I
-105-
I
I
BUDGET COMMENTS: SEWER FUND
DEPT # 82
I
CODE #
01
10% Senior Accounting Clerk
.25 Light Equip. Operator
I
I
I
23
I
Includes software maintenance
Equipment Maintenance
Depreciation
Cleaning Supplies
25
26
I
30
33
35
Legal fees for MWCC suit
Engineering fees for I & I Study, other
Munitech (New contract 1/1/94 - 12/31/94) - $20,000
Scheduled Sewer Cleaning - $35,OOb
Sump Pump Inspections - $30,000
I & I Study - $45,000
I
I
36
37
41
43
84
85
86
Cellular phone charges
To license Public Works staff-MSCC School
Insurance
Misc. expenses - also includes costs for backups in resident homes
SAC charges @ $742.50 (Est. 55 homes)
Charge for Sewage Flow through Excelsior Trunks
MWCC treatment charges
I
I
I
I
I
I
I
I
I
-106-
I
I
I
Actual
1991
Actual
1992
Budget Jan-Sept
1993 1993
DEPT # 82
Annual Proposed Adopted
EST-93 1994 1994
FUND # 61
Code
# ITEM
SEWER FUND EXPENDITURES - BUDGET 1994
---------------------------------------------------------------------------------------
I
PERSONAL SERVICES
01 Re~ular Salaries 10,127 14,265 18,052 6,568 10,000 10,106 10,106
02 O. . Salaries 75 209 250
03 Part Time Salaries 33
06 FICA City Share 702 985 1,381 376 780 773 773
07 PERA City Share 454 639 809 303 457 453 453
08 Ins. City Share 947 1,336 1,843 694 1,000 1,032 1,032
09 Medicare City Share
10 Other Withho d.
---------------------------------------------------------------------------------------
Total 12,230 17,333 22,085 8,150 12,487 12,364 12,364
SUPPLIES
20 Office SUfPlies 1,633 1,808 1,200 801 1,200 1,200 1,200
21 Motor Fue & Lube
22 Small Tools
23 Maint-Equi~ment 4,834 12,062 6,000 3,358 6,000 6,000 6,000
24 Maint-Buil ings
25 Depreciation 175,628 176,610
26 General Supplies 60 500 200 200
---------------------------------------------------------------------------------------
Total 182,095 190,540 7,700 4,159 7,200 7,400 7,400
OTHER SERVICES
30 Legal 4,147 10,000 1,848 10,000 15,000 15,000
31 Financial 85
32 Audit 617 640 700 688 688 725 725
33 Engineering 6,464 27,000 11,745 15,000 20,000 20,000
34 P1annin~
35 Contrac ual 37,464 27,171 18,600 24,323 30,000 130,000 130,000
36 Communication 34 350 98 150 200 200
37 Travel, Conf,Sch 187 123 200 474 500 500 500
38 Print/Publish 111 225 250 300 300
39 Utilities-Gas/Elec 4,054 4,603 5,000 2,714 5,000 5,000 5,000
40 Improvements
41 Insurance-Total 3,546 4,331 4,000 3,872 5,300 5,500 5,500
42 Debt Service
43 Misc. Services 336 336 500 21,703 21,703 500 500
45 Service Charges 96 715 1,190 1,500 1,000 1,000
84 Metro SAC Charges 42,556 48,723 29,700 27,423 44,500 40,838 40,838
85 Excelsior Sewer Chg 14,059 6,631 7,000 1,853 7,500 8,000 8,000
86 Metro Service Charg 307,116 376,668 554,820 307,957 369,548 545,184 545,184
---------------------------------------------------------------------------------------
Total 416,580 474,233 657,870 406,113 511,639 772,747 772,747
OTHER CHARGES
50 Rental
52 Licenses-Taxes
53 Subscrip-Member
54 State Surchgs
55 Int-Interfund Loan
56 Allocated Expense
Depreciation
---------------------------------------------------------------------------------------
Total 0 0 0 0 0 0 0
CAPITAL OUTLAY
60 Land
61 Buildings
62 Machinery-Equip 293 90,000 65,039 67,000
63 Other Improve 180 343
64 Future
65 Furn & Fixtures
---------------------------------------------------------------------------------------
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I
I
I
I
I
I
I
I
I
I
I
I
Total
TRANSFERS
473
343
90,000
65,039
67,000
o
o
I
70
71
72
Permanent
Temporary
Refund-Reimburse.
---------------------------------------------------------------------------------------
I
=======================================================================================
Total
o
o
o
o
o
o
o
TOTAL ACCOUNT
611,378 682,449 777,655 483,461 598,326 792,511 792,511
I
-107-
I
I
BUDGET COMMENTS: RECYCLING FUND REVENUES
REVENUES
I
4057
4115
4116
4120
4887
CODE #
01
20
35
43
Recycling Aid from Hennepin County - $1.75fhouseholdfmonth plus $2800 yardwaste aid
Residential Charges for Recycling Services I
Residential Charges for City Clean-Up
Revenue from Recycling Contractor from Sale of Recyclables I
Budget Transfer from General Fund for Operations
EXPENSES
I
.20% Li9ht Equip. Operator
Admin~stration Salaries
I
I
I
Office supplies
I
I
I
Knutson - Recycling Residential
(2,250 x Sl.90 x 12)
City Clean-up
I
49,000
15,000
I
Recycling incentives
1,300
I
I
I
I
I
-108-
I
30 Legal
31 Financial
32 Audit
33 Engineering
34 Planning
35 Contractual
36 Communication
37 Travel, Conf,Sch
38 Print/Publish
39 Utilities-Gas/Elec
40 Improvements
41 Insurance-Total
42 Debt Service
43 Misc. Services 1,325 1,300 900 1,300 1,300 1,300
----------------------------------------------------------------------------------------
Total 58,580 59,340 61,800 48,932 64,300 65,600 65,600
II
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
50
52
53
54
55
56
FUND # 62
RECYCLING FUND BUDGET - 1994
REVENUES
DEPT # 84
CODE REVENUE SOURCE
#
Actual
1991
Annual Proposed Adopted
EST-93 1994 1994
Actual
1992
Budget Jan-Sept
1993 1993
----------------------------------------------------------------------------------------
4057 Cnty Recycling Aid 50,600 56,896 51,100 28,574 51,100 51,100 51,100
4115 Recycling Svc Chgs
4116 City Clean-up Fees 7,737 11,848 12,000 16,127 16,300 15,000 15,000
4118 Recyclin~ Bin Sales 64 100
4120 Revenue rom Contr 4,944 2,033
4778 Transfers 10,000 10,000
8512 Interest Income 598 800
Totals
63,281
80,777
73,100
45,363
68,300
66,100
66,100
Code
#
EXPENSES
Budget Jan-sept
1993 1993
Adopted
1994
Actual
1991
Actual
1992
Annual Proposed
EST-93 1994
ITEM
----------------------------------------------------------------------------------------
PERSONAL SERVICES
01 Re~ular Salaries 102 500 923 1,200 500 500
02 O. . Salaries 346 500 500 500
03 Part Time Salaries
06 FICA City Share 31 77 65 92 77 77
07 PERA City Share 20 45 41 54 45 45
08 Ins. City Share 47 100 51 80 100 100
09 Medicare Citr Share
10 Other Withho d.
20
21
22
23
24
25
26
Total
SUPPLIES
Office Supplies
Motor Fuel & Lube
Small Tools
Maint-Eqt,lipment
Maint-Builaings
Depreciation
General Supplies
3,550
o
546
1,222
1,080
1,426
1,222
1,222
100
100
100
Total
OTHER SERVICES
o
3,550
100
o
o
100
100
58,521
58,015
60,000
48,032
63,000
64,000
64,000
59
500
300
300
OTHER CHARGES
Rental
Licenses-Taxes
Subscrip-Member
State Surchgs
Int-Interfund Loan
Allocated Expense
Depreciation
Total
o
o
o
o
o
o
o
----------------------------------------------------------------------------------------
----------------------------------------------------------------------------------------
66,922
I
I
TOTAL ACCOUNT
58,580
63,436
63,122
50,012
65,726
66,922
-109-
I
I
BUDGET COMMENTS: RECYCLING FUND REVENUES
REVENUES
I
4710
Stormwater Utilty Fees
I
I
EXPENSES
I
CODE #
01 Administration Salaries
I
I
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23
Maintenance Supplies for Storm Drainage System
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35
Contractual Repairs to Storm Drainage Sy 49,000
15,000
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1,300
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FUND # 63
STORMWATER MANAGEMENT FUND BUDGET - 1994
REVENUES
DEPT # 85
Actual
1991
Actual
1992
Budget Jan-Sept
1993 1993
Annual Proposed Adopted
EST-93 1994 1994
CODE REVENUE SOURCE
#
40,000
----------------------------------------------------------------------------------------
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4710
4778
8512
Storm Utility Charges
Transfers
Interest Income
18,778
143
40,000
200
40,000
----------------------------------------------------------------------------------------
Totals
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40,200
40,000
40,000
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Code
#
o
18,921
----------------------------------------------------------------------------------------
ITEM
Actual
1991
Actual
1992
EXPENSES
Budget Jan-Sept
1993 1993
Adopted
1994
PERSONAL SERVICES
01 Re~ular Salaries 2,036 2,500 3,000 3,000
02 O. . Salaries 509 509
03 Part Time Salaries
06 FICA City Share 125 230 230 230
07 PERA City Share 114 134 134 134
08 Ins. City Share 261 300 300 300
09 Medicare City Share
10 Other Withho d.
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Annual Proposed
EST-93 1994
----------------------------------------------------------------------------------------
o
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3,045
3,673
3,664
3,664
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20
21
22
23
24
25
26
Total
SUPPLIES
Office Supplies
Motor Fuel & Lube
Small Tools
Maint-Equipment
Maint-Builaings
Depreciation
General Supplies
16,336
16,336
----------------------------------------------------------------------------------------
o
o
o
o
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16,336
16,336
Total
OTHER SERVICES
30 Legal
31 Financial
32 Audit
33 Engineering
34 Planning
35 Contractual 20,000 20,000
36 Communication
37 Travel, Conf,Sch
38 Print/Publish
39 Utilities-GasjElec
40 Improvements
41 Insurance-Total
42 Debt Service
43 Misc. Services
45 Service charges 9 12
----------------------------------------------------------------------------------------
Total 0 0 0 9 12 20,000 20,000
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50
52
53
54
55
56
OTHER CHARGES
Rental
Licenses-Taxes
Subscrip-Member
State Surchgs
Int-Interfund Loan
Allocated Expense
Depreciation
----------------------------------------------------------------------------------------
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Total
o
o
o
o
o
o
o
========================================================================================
TOTAL ACCOUNT
o
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3,685
40,000
40,000
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3,054
-111-
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SECTION III
CAPITAL IMPROVEMI;NT PROGRAM 1994 - 1998
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CITY OF SHOREWOOD
CAPITAL IMPROVEMENT PROGRAM
Consisting of a Capital Improvement Plan
and a Finance Plan for the Years
1994-1998
TABLE OF CONTENTS
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I. INTRODUCTION............................................. .1-3
II. CAPITAL IMPROVEMENTS PLAN................................ 4
A. Capital Improvement Plan Elements:
Wa tar. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-7
streets. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 -13
Stormwater Management..............................14-16
sani tary Sewer..................................... 17
Public Facilities & Office Equipment...............18
Equipment. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19-20
Parks. . . . . . . . . . . . . . ... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21-32
Unscheduled Potential Projects.....................33
B. Project Schedules:
1994-1998. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .34-36
C. capital Improvement Funding by Source................36
III. CAPITAL FINANCE PLAN.................................... 37
A. Funding Source Summary............................... 38
B. Capital Improvement Budget...........................39
IV. APPENDIX - Public Improvement Process....................40
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I. INTRODUCTION
This Capital Improvement Program (CIP) is a coordinated schedule of
municipal capital projects, improvements and purchases for the
years 1994 through 1998. Furthermore, it is a Capital Improvement
Finance Plan. It identifies sources of revenue to pay for the
planned capital project improvements and purchases. There are two
main parts which are integrated into this program document, the
capital Improvement Plan and the Finance Plan.
The capital Improvement Plan consists of several elements. The
capital improvement narrative which explains each capital
expenditure by function. The capital improvement project schedule
lists expenditures by year' over the five year period. The Funding
Source Summary traces all expenditures and revenues in and out of
each of the various funds~ and tracks fund balances during each
capital improvement fiscal year. The section entitled "Projects Not
Assigned a Year" is a list of projects which have been identified
but not developed enough or attained a high enough priority to be
scheduled at this time. The final schedule in this section is a
summary of expenditures by funding source.
The Finance Plan section is simply a summary of general fund
appropriations for capital projects and a summary of activity in
the capital reserve fund over the five year period of the CIP. Also
included in this section is a sample Capital Improvement Budget
Resolution which would have to be passed separately for the first
year of the program, 1994, budgeting capital purchases and projects
for the year.
This document is an important element of the comprehensive planning
process. See Step 4: "plans, projects, programs" of the
Compre~ensive Planning Process Chart on Page 3. It is the bridge
between policy planning and implementation. It is the direction the
City will take over the next five years and beyond in undertaking
and financing capital improvements consistent with the city's
Comprehensive Plan. with this Capital Improvement Program the City
Council is integrating the City's physical needs with financial
resources.
The City Council undertakes a series of workshops throughout the
year as part of the ClP process. The Park Commission spent many
hours redrafting the Park CIP for submission to the Planning
Commission and City Council. A draft CIP was sent to the Planning
Commission to review for compliance with the Comprehensive Plan.
The CIP's place in the City Council's work agenda is explained well
in the City's Comprehensive Annual Financial Report:
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"The City Council recognizes that its work consists of more
than responding to citizen requests and adopting an annual
budget. The City Council's calendar consists of three phases.
The first phase is Planning ,which includes employee and
systems evaluations, review of the previous years work plan,
review of the City's Comprehensive Plan Executive Summary,
review of the Statements of Purpose and Values, and
identification and prioritization of issues for the next
twelve and twenty-four months.
The second phase is that of Programming. Each year the five-
year Capital Improvement Program is reviewed and updated based
upon priorities established in phase one. In addition, any
changes to the Comprehensive Plan are made based upon the
phase one decisions.
The third phase is Budgeting. The Capital Improvement Budget
is established as year one of the five-year Capital
Improvement Program. This five-year Capital Improvement
Program is a very important financial planning document as it
projects the City's capital improvement needs and identifies
financial resources to meet those needs. It clearly identifies
areas where policies are lacking and where problems may arise
in the future."
It is important to recognize that needs, resources, and projections
change over the years. Therefore, it needs to be a fluid program,
with review and update each year.
Each project which is identified in this program must be approved
by the City Council under normal processes. A typical project
public improvement process is shown as a separate appendix.
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comprehensive planning process
~ ............................................................................................................................
~ planning inventory
physical . economic . social
land \ transpor- \ community I' popu- t property' market I
use I tation ! facilities lation I values potentials.
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02 ej:~"""'" ........:.....:.:-:...:.....:..............................................................:.:.:.:-:...........................................:.:.....:.:.:;.;.
\Q) ~ policy plan :
.... planning and
g?~ls ~nd development
OOJectzves policies plan
'.. ..,..'
. "..
projects, programs
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II. CAPITAL IMPROVEMENT PLAN
The first section of the Capital Improvement Plan explains proposed
capital projects and expenditures by function: water, streets,
drainage, sanitary sewer, public facilities, equipment, and parks.
It consists of a project narrative, a project schedule, and a
funding source summary which traces the affect of the scheduled
projects on the various funds in the City. The second section is a
series of charts which layout the project schedules for each year
of the five year plan.
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WATER
In recent years, the City has investigated the feasibility of a
city-wide water system, and ways of making the existing system more
efficient and economical. It now appears that a city-wide system
is not desired in the near future, and that selling or letting
other cities operate Shorewood's water system is not economically
possible. Therefore, future capital expenditures should
concentrate on proper upgrades to the system, combined with orderly
expansion where possible.
1994:
Major overhaul of the Woodhaven Well. While this item would
ordinarily be considered maintenance, the project is of sufficient
size and scope to be considered a capital improvement. This well
has not been. dealt with for about 15 years because of the lack of
a backup water source. A temporary connection will have to be made
to Chanhassen, the well pulled, and necessary repairs and
maintenance made.
ESTIMATED COST:
$25,000
SOURCE:
Water Fund
Water System Analysis. An overall water system analysis was last
performed in 1984 in conjunction with the Comprehensive Water Plan.
This analysis was performed for the water system as a whole (city-
wide) to help guide future water extensions towards an overall
system. It is now apparent that a complete water system is not
imminent, and that near-future extensions of the existing systems
must be carefully analyzed to prevent problems to existing users.
This analysis should include field calibration of the model to
ensure accuracy.
ESTIMATED COST:
$10,000
SOURCE:
Water Fund
Connection in conjunction with T.H 7/ vine Hill Road Construction.
This will be the final connection in the Shady Hills Area.
ESTIMATED COST:
$18,000 (Verify)
SOURCE:
Water Fund
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1995-1998:
Trunk Extensions. The City has had, and will continue to have,
trunk extension needs. The connection of the Southeast area and
the Amesbury System has been made shorter due to recent
development, but a final route, potential easements, and actual
connection still remain. This program provides a means of funding
this connection and minor extensions.
ESTIMATED COST (per year):
$25,000
SOURCE:
Water Fund
Water Extension Policy:
In 1994 the city Council should review and update the current water
extension policy. A summary of discussions held by the Council in
1992 is presented on the following page.
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Follow-up thouqht to the work session notes - Mondav. Mav 18. 1992
WATER SYSTEM OVERALL GOAL
Allow maintenance of individual wells throughout as much of the
city as possible while encouraging the interconnection of municipal
systems and requiring new subdivisions within a water system area
to connect to the municipal water system.
Objectives:
. Provide for the interconnection of all municipal water
systems.
. Require all new developments to hookup to municipal water
which are within a municipal water service area.
. Provide all individual water systems with a backup source
of water including a water tower on the west side.
. Ini tiate a fund to finance the interconnection of systems
and a water tower on the west end.
Potential Fundin2 Sources:
. Bond defeasance funds
. A surcharge on west end system water bills
. Any fund balance in a Public Works facility account
. Proceeds from the balloon payment due from the sale of
the house behind City Hall
. Transfer from water fund cash balance
. General or capital fund transfer
Besides tower and interconnection expenses, balances in this water
system improvement fund could be used to pay the City's share of
projects to get water to new developments. Formula for paying for
the cost of getting watermain to a new development:
20% charged to the developer to be paid up front;
20% City for oversizing and on assessable frontage
60%
property owners along the
assessment to be paid upon
for $500 which would be
availability charge
way in a form of deferred
hookup to the system, except
an up front fire hydrant
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STREETS
The need for safe, well-maintained streets has been recognized as
important by the City of Shorewood, as well as by the travelling
public in general. In past years, approximately $262,000 has been
ear-marked from the general fund for street maintenance functions.
The funds that were spent went for patching and asphalt overlays of
existing roadways rather than reconstruction with proper drainage.
Public Works and Engineering believe that it may not be
economically advisable to continue this practice. Proper drainage
and subgrade of a roadway are essential to long pavement life and
are left uncorrected with a simple overlay.
The Special Assessment Ouestion:
In addressing the policy considerations identified in the 1992-1996
CIP, specifically design standards and financing options, the City
Council established and accepted the final report of a street
Reconstruction Financing Task Force in 1992.
During 1993, the Council considered a special assessment ordinance
consistent with the recommendations of the Task Force of assessing
one-third the cost of a typical street, and similar to the program
described in the 1993-1997 CIP. The Council determined that the
proposed ordinance should not be adopted at this time. There was
concern voiced for the actual benefit to property owners from
improving collector streets, for the concept of a special
assessment adding to the "tax burqen", for truck traffic due to
construction, and for the fact that many streets do not have water
utility mains under them. The Council will continue to consider
these issues.
This 1994-1998 CIP plans for street reconstruction without the
added revenue source of special assessments. the taxing effort for
street reconstruction is being accelerated by $20,000 per year in
this plan from $230,000 in 1994 to $310,000 in 1998 in anticipation
of greater street reconstruction needs.
Streets Defined:
Shorewood has two very different kinds of streets: standard local
streets and MSAjlocal collector streets. MSA stands for Municipal
state Aid. In 1990 Shorewood became a part of the MSA system and
therefore eligible for state funding for a portion of the major
roadways in the City. Currently the amount budgeted is at about
$235,000 per year with an additional $13,000 available for
maintenance. There is a potential penalty for not using the funds
on a timely basis. Construction funds from MSA may not be used for
local utility improvements (i.e. water mains) or for bike trails.
They can, however, be used for storm sewer (in the roadwaY)
sidewalks (5' wide max.) and must utilize curb and gutter. street
planning should incorporate trail plans as adopted by the City
Council (see Park and Trail section).
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MSA/LOCAL COLLECTORS
Desi2D Policy:
The current minimum width and current Shorewood standard for MSA
streets is 26 feet. This width could be adjusted by the City
Council (with state approval) if factors might call for a different
width, such as the need for on-street bike lanes, need for on-
street parking, high traffic counts or other safety considerations.
Such changes should be made only after holding a public information
meeting. Curb and gutter is required on MSA system streets.
Reconstruction Project Schedule:
The current, average, estimated cost per mile of reconstruction to
MSA standards is $712,800. The following project list is a blending
of the City -Engineer I s needs analysis with available financial
resources. During the first two years of the plan right-of-way
acquisition and preliminary design work can be taking place.
Foot- 1994 1995 1996 1997 1998
age
1,500 Lake Linden $200,000
1,700 Yellowstone to $230,000
Country Club
2,300 Country Club $50,000 $300,000
4,200 Smithtown Road $0 $540,000
Country Club
to Eureka Road
TOTAL $0 $50,000 $730,000 $0 $540,000
Additional potential projects for the future are the remainder of
Smithtown Road, Galpin Lake Road (which must yet be officially
designated) and Covington Road.
Because of the time and potential additional expense for obtaining
right-of-way, clearing existing utilities, and gaining the required
permits, each potential project will have to be approved on its own
individual merit. Therefore, the above list is considered a goal
over the next five years, with revision as necessary. Due to the
complexity of reconstruction projects, a two-year timetable for
each project from start to finish should be anticipated.
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Fundin2 Source Summary":
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The following funding source summary illustrates where dollars will
come from to fund the project schedule.
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MUNICIPAL STATE AID STREET FUND
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1994
1995
1996
1997
1998
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Balance, January 1
MSA Contributions
Transfer - Street Reconstr.
Transfer - Trails
Projects/Expenditures
746,300 937,300 1,117,300 644,300 874,300
230,000 230,000 230,000 230,000 230,000
73,000 54,000
(39,000) (46,000) (67,000)
(50,000) (730,000 ) (540,000)
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Balance, December 31
937,300 1,117,300
644,300
874,300
551,300
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---------------------------------------------------
The State of Minnesota allocates funds to cities over 5,000 in
population to improve designated municipal state aid streets.
The mileage of city streets designated as MSA streets is
according to a ratio established by the State. Annual
allocations for this purpose are made by the State according to
a formula which considers a city's population and its need for
funding for MSA streets. It is anticipated that the City's
annual MSA allocation for the next five years will be as shown
above. Expenditures shown above are as listed in the Municipal
State Aid section of the Streets & Highways schedule.
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LOCAL STREETS
Desi~n Policy:
When the City determines that a street should be reconstructed
(work beyond patching, seal coating, and overlay), it would be
rebuilt to its current width. Current width could be adjusted by
the City Council upon request of the property owners or by the
Council following a public information meeting if traffic counts or
safety considerations suggest a wider street is warranted.
The City's street Reconstruction Financing Task Force broke the
local streets down into three categories:
. standard local
. Substandard local
. Other
24'+
20-24'
less than 20'
There are potential safety and legal concerns in reconstructing a
street today to less than a 20' width. This needs to be reconciled
prior to reconstruction of any of our narrow streets.
Reconstruction Proiect Schedule:
Currently it is determined that the first projects can wait to be
reconstructed until 1996. This will allow time for subdt vision
construction traffic, along Strawberry Lane for example, to subside
before it is reconstructed. Some of the proj ect funds in this
schedule should be spent over the next two years in preliminary
design work so proj ects can be ready to be bid in January or
February of their scheduled construction year.
Mile- 1994 1995 1996 1997 1998
age
.49 Strawberry $0 $0 $297,000
Lane
.16 Smithtown $97,000
Lane
.16 Shorewood $97,000
Lane
.06 Christmas $36,000
Lane
.11 Dellwood $67,000
Lane
.09 Mallard $55,000
Lane
.17 Timber - $103,000
Lane
.11 Pleasant $67,000
Avenue
.62 Excelsior $326,000
Blvd
TOTAL $0 $0 $491,000 $261,000 $393,000
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1994
1995
1996
1997
1998
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In addition to this list Shorewood' s portion of the cost of
improving the service road at the Vine Hill Road intersection with
TH 7 is estimated to be $33,000; and sections of st. Alban's Bay
Road may need striping or widening due to traffic increases which
have resulted from closure of slip ramps on Highway 7. Murray
street may need reconstruction following subdivision construction
in 1994 and 1995. Additionally, the following streets have been
identified as the next priority:
Noble Road
Wild Rose
Garden Road
Wiltsey
(100% assessed -
770'
2,360'
540'
490'
currently gravel)
$100,000
236,000
75,000
70,000
streets and conditions need to be re-evaluated each year so that
more specific plans can be established. Only the first year of this
plan is considered "authorized".
Fundin~ Source Summary:
The following funding source summary illustrates where dollars will
come from to fund the project schedule.
STREET RECONSTRUCTION FUND
---------------------------------------------------
Balance, January 1 464,000 622,710 799,894 424,722 370,487
General Fund Contribution 230,000 250,000 270,000 290,000 310,000
MNDOT Reimbsmt - Seasons 37,000
Tfr - 5% to Trail Fund (7,500) (8,500) (9,500) (10,500) (11,500 )
Overlay Projects (80,000) (80,000) (80,.000 ) (80,000) (80,000)
Projects/Expenditures (33,000) (491,000) (261,000) (393,000)
MSA Project Funding (73,000 ) (54,000)
Interest Income @ 4% 12,210 15,684 8,328 7,264 2,840.
---------------------------------------------------
Balance, December 31 622,710 799,894 424,722 370,487 144,826
The City budgets funds for the overlaying and reconstruc~ion of
local city streets. The Street Reconstruction Fund is es~ablished
as a reservoir for these funds. Revenues are budgeted
transfers from the General Fund and expenditures are as
shown in the Streets & Highways schedule for local streets.
Fund balances are allocated to future local street improvements.
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1994-1995 Activities:
Although no reconstruction projects are scheduled during 1994 or
1995, there will be significant activity undertaken in the street
area.
. Annual seal coating and patching programs will continue
as funded through the general operating budget.
. $80,000 is set aside each year for the on-going overlay
program.
. The City will be investigating improvements to the
intersection of Seamans Drive and Yellowstone Trail at
Highway 7. Among the alternatives to be considered are:
Closing the access to Highway 7 and moving
Yellowstone Trail further to the north; and
- Realigning the intersections.
City costs for these alternatives could range from $5,000
for closing the access to $200,000 for realignment.
. Investigate the Lake LindenjTH 41-TH 7 intersection and
service road. Among the alternatives to be considered
are:
- closing the Lake Linden access to TH 7;
- Upgrading the frontage road;
- Upgrading the TH 41jTH 7 intersection; and
- A combination of these alternatives.
At this point there are no cost estimates.
. Preliminary design should be undertaken for projects
scheduled in 1996 so that projects can be let in January
or February.
. Acquisition of right-of-way necessary to do future
planned proj ects should be undertaken so the schedule can
be adhered to.
. Policy questions such as the use of special assessments
for reconstruction projects should be finally determined.
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STORMWATER MANAGEMENT
The major goal of the first few years of this capital program will
be the implementation of the projects that can now be funded with
the storm Water utility Fund. These projects are, by definition,
small in scope. No single project should be larger than $15,000,
and it is anticipated that they will average about $3,000.
Funding for the Glen Road and Grant-Lorenz drainage projects are
still included in this schedule, but the public need or desire for
these projects should be investigated before initiating them. The
Minnehaha Creek Watershed district has expressed interest in
completing the Glen Road project, and may be willing to participate
in the cost.
Project Schedule:
1994 1995 1996 1997 1998
Glen Road:
Easements $ 88,000
Construction $111,000
Grant-Lorenz:
Easements $ 5,000
Construction $55,000
\ $199,000 $60,000
TOTAL
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Fundin~ Source Summary:
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The following funding source summary illustrates where dollars will
come from to fund the project schedule.
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STORM DRAINAGE
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1995
1996
1997
1998
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Balance, January 1 11,100 41,922 12,466 24,956 56,055
Utility Fee Revenues 40,000 40,000 40,000 40,000 40,000
General Fund Contrib 10,000 10,000 10,000 10,000 10,000
Drainage District Revenue 139,300 42,000
Maintenance Expenditures (20,000) (20,000) (20,000) (20,000) (20,000)
Project Expenditures (199,000) (60,000)
Interest Income @ 4% 822 244 489 1,099 1,721
---------------------------------------------------
Balance, December 31 41,922 12,466 24,956 56,055 87,776
---------------------------------------------------
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The Storm Drainage Fund is established to finance maintenance
of the City's storm sewer system, and to fund future drainage
projects. Revenues are derived from a utility charge to all
properties within the City. The City anticipates that 50% of
annual revenues will be used to maintain the system, and 50%
will be available for drainage projects. Annual contributions from the
General Fund and tax levies on special drainage districts will complete
the funding requirements for drainage projects. The amounts shown
for drainage projects are as listed on the Storm Drainage Schedule.
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The following page is a flow chart which explains funding for the
Shorewood Stormwater Management Program.
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The Shorewood Stormwater Management Program
Funding Outline
Funding
Source:
~
0'\
Issue
Addressed:
Shorewood/Lake System 0
Stormwater Management
Utility Fee=$3.75/Quarter
$20,000/Year
2096 of
Project Cost
Sixteen Separa tCfJ
Watershed Districts
with Taxing Authority
1096 of
Project Cost
7096 of
Project Cost
$20,000/Year
Stormwater System
Maintenance Projects
Stormwater Management
Improvement Projects
Confined Within Separate
Watershed Districts
o City-wide utility district. Simple fee schedule based partially on water runoff.
@ General fund contribution to city-wide drainage projects.
@ Special taxing district charges based on value will be levied only when a
project is done within that watershed district.
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SANITARY SEWER SYSTEM
The operation and maintenance of the sanitary sewer is a City
responsibility necessary to protect the public health. The
existing system covers nearly all property within the city limits
and includes varying sizes and types of gravity sewer along with 18
lift stations to transport sewage where gravity flow is not
possible.
The system can be divided into roughly two categories, the older,
original portions constructed by the City in the early 1970's and
the newer portions constructed as a part of (relatively) recent
development.
As the older portions of the system are nearing 20 years old,
recent expenditures have focused on the maintenance and cleaning of
the older gravity lines combined with the. rehabilitation of lift
stations (which is now completed). Maintenance has consisted of
flushing, televising and sealing to prevent the' inflow and
infiltration (1/1) of clear (ground and rain) water into the
system. Rehabilitation of the lift stations consisted primarily of
conversion to modern systems and the replacement of worn parts.
Inflow and Infiltration (1/1) Control:
1/1 reduction is desirable from both an economic and environmental
standpoint. Reducing the amount of clear water in the sanitary
system should reduce the charges levied by the Metropolitan Waste
Control Commission (MWCC) and reduce the operating time of the lift
stations. Data from the MWCC and lift station run times will be
analyzed yearly to determine what, if any, benefit is being
realized by the City. The economic worth of the environmental
issues involved is necessarily a matter of council policy.
Sanitary Sewer System Extensions:
The existing trunk sewer system is adequate to serve the
anticipated development over the next five years. Any local
extensions are anticipated to be paid for either through
development or assessment at the time of petition.
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PUBLIC FACILITIES AND OFFICE EQUIPMENT
Plans must be finalized on the disposition of the old City garage
buildings at Badger Park. A new shelter may need to be built to
house the Badger well.
Park Commi~sion and Planning commission have identified a parcel of
land on Academy Avenue which could be sold with the proceeds going
to park improvements. The County and School Districts should be
contacted to begin the process which would allow this to happen.
The City will need to decide on the disposition of the Shorewood
Liquor Store located at Vine Hill Road. It is scheduled to be
displaced in 1994 by the vine Hill Road intersection construction
project.
During the coming year, the City should be looking for ways to fund
computer updates and improvements.
$90,000
Reconstruction of city Hall/Badqer Park Parkinq Area
(1994)
$25,000
$12,500
Badqer Well Buildinq (1994) (Water Fund)
Office Copier for city Hall (1994)
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EQUIPMENT
The Equipment Replacement Schedule, as laid out on the next page,
identifies the year that each piece of Public Works motor equipment
is likely to need replacement. The overall purpose of the schedule
is to help us identify ,the financial resources that will be
necessary to maintain an economical Public Works fleet which meets
the City's needs.
The schedule indicates that $94,500 should be set aside in 1994. An
increase in the set-aside amount of 5% per annum may be necessary
to keep up with inflationary trends in the heavy equipment
industry.
Projections show a need for short term internal borrowing within
this effort in 1997-1998. As time goes on we may find the need for
borrowing narrows if the fund balance increases because resale
values are higher than 15% used, or if purchase prices are lower
than anticipated. In addition, equipment will be replaced when
needed, not when scheduled. If a vehicle's life can be reasonably
extended, fund balances remain high and therefore there may be no
need to borrow.
other options which could be considered at the time of a short term
fund deficit is the use of five-year equipment certificates, or
capital lease/purchase agreements.
Fundinq Source Summary:
The following funding source summary illustrates where dollars will
come from to fund the project schedule.
EQUIPMENT REPLACEMENT FUND
1994
1995
1996
1997
1998
---------------------------------------------------
Balance, January 1 140,000 209,688 87,351 11,578 862
General Fund Contribution 94,500 99,225 104,186 109,396 114,865
Sanitary Sewer Fund 22,750
Equipment cert/Interfund Loan 30,000 125,000
Repayment of Loan @ 5% Int (1,500)
Purchases/Expenditures (31,669) (227,386) (204,203) (150,356) (238,996)
Interest Income @ 4% 6,857 5,824 1,494 244 22
---------------------------------------------------
Balance, December 31
209,688
87,351
11,578
862
252
The Equipment Replacement Fund is established to finance
the replacement of depreciated public works equipment.
Sources of revenue are mainly budgeted transfers from the
General Fund. Equipment Debt Certificates or interfund loans
may be used to cover short-term shortages in fund cash flow.
Expenditure amounts are as shown in the Equipment Replacement Schedule.
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CITY OF SHOREWOOO
EQUIPMENT REPLACEMENT SCHEDULE
Rev 9/22/93
APPENDIX IV
UNIT ACO LIFE YR OF HIST. COSTJ
NO. DESCRIPTION DATE (YRS} REPLCMT BASIS . 1994 1995 1996 1991 1998 1999 2000 2001 2002 2003 2004 2005 2006 2001 2008 2009 2010 2011 2012
--4---;8S-FORO-F2S0"4X4---------------j------iqqS---i6~OOO-----.------ij~i70-------------------------.-------------------------------2S~8ij---------------------------------------------------------38~
8iQ~---------------------------
1 '11 ROSCOE ROLLER 15 1996 10;900 12,399 29,114
15 '16 FMC JETTER 15 1996 20.000 22 150 54 521
21 '81 TRAIL KING TRLR 20 2001 (100 ' 10,149'
22 '81 FORO 555 BACKHOE 15 2002 45,000 12,610
U 'a5 FORO L8000 DUMP 10 1995 60 000 64, 3a6
25 'a9 FORO WATER TRUCK 15 2001 18:000
26 '85 926 CAT LOADER 10 1995 102;395 109,a81
2a 'a1 FORD Laooo DUMP 10 1991 60,000
29 'a1 FORD Laooo DUMP 10 19q] 60,000
30 'aa FORD F250 4X4 1 1995 16.000
31 '16 120G CAT GRADER 20 1996 13(625
32 'a8 BEURHLING ROLLER 15 2003 10,900
33 'a8 FORD Laooo DUMP 10 1998 60,000
34 ' a8 TORO GRNDSMASTR 1 1995 11,500
35 '8S FORD 3910 TRACTR 15 2003 16,000
36 '88 HOBIl SWEEPER 10 1998 112.000
31 '89 FORD F350 DUMP *5 *1994 18;500 16,669
38 ' 90 I/R AIR COMP 15 2005 11,600
40 ' 90 J DEERE AMT 622 1 1991 4,700
41 '90 TOPS TRAILER 20 2010 1,160
43 '91 MELROE BOBCAT 143 5 1996 13.995
44 '91 TORO GRNDSMASTR 1 1998 1(995
'92 FORD F150 4X2 PICKUP 6/92 1 1999 10;000
TENNANT FLOOR SWEEPER 5/.92 10 2002 2 500
'93 FORO F450 & FLATBED 4Z93 15 2008 20;385
'93 TORO GRNDSMASTR. 3,93 1 2000 14,163
BROOM FOR TORO l NEW) 1 1994
SPEED AWARENESS DISPLAY 10 2004 12,500
11,110
153,135
12,344
12,344
115 , 306
196,119
36,661
129,558
129,558
38,819
25,811
18,119
16,685
18,643
131,331
42,45a
143,146
28,231
21,366
21,044
7.8,161
8,521
256,352
31,686
5,661
22,293
12,813
2,983
38,151
43,330
12,181
3,806
28,509
28,811
19,218
15,919
19,165
21,303
ANNUAL TOTALS
18,868
2,500 3,014
12,500 19,028
--------------------.-------.---------------------------------------.-.--.---.----.------------------.----.--------------------------------.---------------------------------
31,669 221,386 204,203 150,356 238,996 33,824 21,883 21,303 156,286 46,009 55,110 363,195 41,727 338,835 435,209 151,782 2,983 135,199 50,145
41,526
28.371
4;532
6,815
* Changed by PW Director from 10 to 5 year life and
rescheduled replacement from 1999 to 1994. Basis includes
replacement of truck and dump box.
CITY OF SHOREWOOD
CASH FLOW PROJECTIONS
1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2001 2008 2009 2010 2011 2012
-----------------------------------~-----------------------------------------------------------------------------~---------------------------------------------------------
BEGINNING BALANCE 140,000 209,688 87,352 11,519 863 254 44 28.485 143,525 132,266 240,160 349,952 158,351 289,106 128,458 5.883 1 241 35,733 127,180
GENERAL FUND 94,500 99,225 104,186 109,396 114,865 120,609 126,639 132;971 139,620 146,601 153,931 161,621 169,108 170,000 170,000 170;000 170;000 170,000 110,000
SAHIT ARY SEWER FUND 22 750 54,521
EQUIP CERT/INTERFUND LOAN 30,000 125,000 140,000
REPAYMT OF LOAN @ 5% INT (1,500) (81,000) (16,815) . (17,000)(133,250)
INTEREST INCOME' 4% 6,857 5,824 1,494 244 22 6 559 3,313 5408 7,302 11,511 9,967 8,774 8,188 2,634 140 725 2,125 7,484
EQUIPMENT PURCHASES (31,669)(227,386)(204,203)(150,356)(238,996) (33,824) (21,883) (21,303)(156:286) (46,009) (55,110)(363,195) (41,721)(338,835)(435,209)(151,182) (2,983)(135,199) (50,145)
----------------------------~------------------------------------------------------------_.~------------------------------------------------------------------~-------------
ENDING BALANCE 209,688 81,352 11,579' 863 254 44. 28,485 143,525 132,266 240,160 349,952 158,351 289,106 128,458 5,883 1,241 35,133 121,180 254,519
NOTE:
1. INFLATION ON EQUIPMENT COST SET AT 6% PER ANNUM
2. INTEREST ON CAPITAL FUND 8ALANCE IS AT 5% PER ANNUM
3. REPLACEMENT COST IS AT 85% OF ACTUAL, ALLOWING FOR SALVAGE VALUE
4. TO PROVIDE FOR LEVEL OR SLIGHTLY INCREASING LEVY, CAPITAL RESERVES ARE TO RE USED, WHEN AVAIlA8LE
COST/BASIS WAS SET IN 1991 FOR ALL EQUIPMENT PURCHASED BEFORE 1991, AND
INFLATION IS CALCU!ATED FROM 1991 VALUE. FOR EQUIPMENT PURCHASED IN 1991 AND
THEREAFTER INFLATION IS CALCULATED FROM DATE OF AQUISITIO~.
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PARKS & TRAILS
Park Priorities:
with the defeat of the referendum for park improvements in the
Spring of 1993, the Park Commission has revised the Park Capital
Improvement Program. The following priorities were established:
1) Installation of modern playground equipment in each of
the parks (1993-1995);
2) Relocation of the Cathcart ballfield and construction of
a parking lot in Cathcart to improve safety (1994);
3) Completion of Sil verwood Park ameni ties - with the
exception of a shelter building (1994);
4) Concession stand/storage building in the softball/soccer
area of Freeman Park. Sports organizations can pay the
City back over several years (1994);
5) Lighting for at least one softball field to allow girls
and adult softball leagues to play on the same nights
(1994);
6) Move the parking lot in Manor Park away from the
ballfield and closer to the pond (1995);
7) Prepare and construct amenities at the planned family
area in Freeman Park (1995-1997); and
8) Funds in 1998, designated as contingency, could be
utilized to install drinking fountains in the parks.
Park Project Schedule:
The Park Capital Improvement Plan (PCIP) for 1994-1998 is shown
on the following page. The PCIP lists projects planned for each
year. Budget numbers are adjusted with an inflation factor and
should be considered the budget for the entire project including
"soft costs" such as planning, engineering, project management,
etc.
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1994 - 1998 I
PARK CAPITAL IMPROVEMENT PLAN (PCIP)
PROJECT SCHEDULE
1994 1995 1996 1997 1998 I
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BADGER
PLAYGROUND EQUIPMENT *25.000 I
CAlHCART I
RELOCATE BALLFIELD 23,800 I
PARKING LOT 16,000
PLAYGROUND EQUIPMENT 25.000
MANOR I
PICNIC AREA 2,800 I
LANDSCAPING 11,400
PARKING REFURBISH 11.000
SILVERWOOD I
COURTS 46,800 I
PICNIC FACILmES 2,700
LANDSCAPING 11,900
PLAYGROUND EQUIPMENT 24,000
I
FREEMAN
BUILDING NORTI-I (L) 30,000 I
PLAYGROUND SOUTH *24,000
LIGlITS - SOFT BALL (L) 50,000
SHELTER-family area 18,000 I
PREPARE FAMILY AREA 15,000 10,000
PICNIC AREA 5,700
LANDSCAPING 12,500
ENTRANCE & SIGN 6,400 I
SIGNAGE 5,700
DRINKING FOUNTAINS (2) 12,500
VOLLEYBALL COURT 5.700
TENNIS COURTS (3) 60.000 I
CONTINGENCY 30,000
I
TOTAL EXPENSES 229.200 108,200 58,500 60,000 30,000
I
. = $10,000 donated (cash or in kind)
C:\PCIP\930922 sn I
L = Loan to Sports Organi:r.ations
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Park Funding:
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As playground equipment is installed in Freeman and Manor Parks
and as a shelter building is built in Manor Park in 1993, the
1994 Park Fund beginning balance is estimated to be $24,000. This
is shown below on the Funding Source Summary - Park capital Fund
which illustrates where funds will come from to pay for the
improvements scheduled on the PClP. Note that the
"projects/expenditure" line corresponds with the "total expenses"
line on the PClP.
Funding Source Summary:
PARK CAPITAL FUND
1994
1995
1996
1997
1998
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Balance, January 1 24,000 30,906 11,430 16,759 264
Park Dedication Fees 22,500 22,500 17,500 17,500 17,500
General Fund Contribution 50,000 40,000 30,000 10,000 0
Donations 10,000 10,000
General Fund Balance 50,000
Tfr - Mortg Balloon - CD 87,000
Foundation - Park Maint. 10,000 20,000 20,000 20,000 20,000
Foundation - Park Imp. 10,000 10,000 20,000 20,000 20,000
Foundation - Lights Loan 10,000 10,000 10,000 10,000 10,000
Foundation - Building Loan 6,000 6,000 6,000 6,000 6,000
Projects/Expenditures (229,200) (108,200) (58,500) (60,000) (30,000)
Freeman Park Reserve (10,000) (10,000) (20,000) (20,000) (20,000)
Tfr to General Fund - Maint (10,000) (20,000) (20,000) (20,000) (20,000)
Interest Income @ 4% 606 224 329 5 75
Balance, December 31
30,906
11,430
16,759
264
3,839
The Park Capital Improvement Fund is established to finance
improvements in the City's park system. Revenues are derived
from park dedication fees from land subdivisions within the
City, budgeted transfers from the General Fund, donations and
the Freeman Park Foundation. A one-time transfer of a mortgage
balloon payment on a Contract for Deed which the City holds
is a funding source in 1994. Expenditures shown are for
improvements funded from these sources. Fund balances will be
allocated to future park improvements.
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This "funding formula" utilizes funds from various sources to
build an early balance to undertake planned projects. The plan
calls for the General Fund contribution to be reduced each year
from $50,000 in 1994 to $0 in 1998. This removes the General Fund
contribution to park improvements altogether.
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Foundation Concept:
The Park Commission intends, with the full blessing of the City
council, to work with the local sports organizations to provide a
framework for the pooling of funds and human resources to
maintain and improve facilities at Freeman Park. The need for
some sort of organized effort, whether it be informal or a more
formal foundation or non-profit corporation, has been identified
by the Park Commission. The following observations draw the Park
Commission to this conclusion:
. There is increasing pressure to reduce the use of
property tax dollars for park improvements;
. A park improvement referendum was defeated in the
Spring of 1993 which means borrowing funds is not an
option;
. Federal and State funding for recreation continues to
decrease;
. There is increasing pressure for more and better
facilities for organized sports at Freeman Park;
. Improvements likely funded from the "foundation" would
clearly benefit those who participate in organized
sports. This would add to the general quality of life
for the entire Shorewood community and open up the
potential for more residents and civic organizations to
participate in recreational activities.
Although such an organization has not been conceived, it will be
referred to in the document as the "foundation". Although the
plan calls for an influx of funds from various sources early on,
the "foundation" will pay back the park fund for "fronting" the
costs of building a concession/shelter building at the
softball/soccer area and installing lights on one or more
softball fields. This allows more softball organizations to play
there and more revenues to be made through the sale of
concessions. As time goes on, the "foundation" repays the Park
Fund, picks up a greater share of general park maintenance costs
and sets aside funds for future capital improvements to the park.
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TRAILS
Past pUblic op1n1on surveys have indicated a strong interest in
trail development in Shorewood. The City adopted a trail plan in
1992. with this Capital Improvement Plan resources are allocated
and a trail implementation plan is adopted. The trails identified
on this trail project schedule are along streets which are likely
to be worked on over the next five years and along those not
likely to need reconstruction for at least ten years.
Trail Project Schedule
1994
1995
1996
1997
1998
1300 A SILVERWOOD PARK TO POND 3,000
3.200' W SILVERWOOD PARK NATURE
TRAIL NOR1H TO HWY. 7 4,000
1.100' C OW MARKEr ROAD
OFF-STREEI'TRAIL 39,000
I,5OQ' A FREEMAN TRAILS 24,000
$ 70,000
I
;.600' A srRAWBERRY
1.500' C LAKE UNDEN
"900' C YELLOWsrONE TRAIL
1.300 A COUNTRY CLUB
I
,.200' C SMI1HTOWN ROAD
(COUNTRY CLUB TO EUREKA)
t ORA VEL
ASPHALT
C CONCREI'E
IW WOODCHIPS
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I 25
25,000
24,000
108,000
22,000
$ 179,000
67,000
$ 67,000
C:\PCIP\TRAILPIT.SCD
Funding Source Summary:
The following funding source summary illustrates where dollars
will come from to fund this project schedule:
TRAIL FUND
1994
1995
1996
1997
1998
---------------------------------------------------
Balance, January 1 11,000 73,950 99,399 45,797 72,723
Tfr - Cap. Reserve Fund 85,000 15,000 15,000 15,000 15,000
5% from street Fund 7,500 8,500 9,500 10,500 11,500
Tfr - MSA 39,000 46,000 67,000
ISTEA Grant 54,000
Trail Construction (70,000) (179,000) (67,000)
Interest Income @ 4% 1,450 1,949 898 1,426 1,984
---------------------------------------------------
Balance, December 31 73,950 99,399 45,797 72,723 101,207
The Trail Fund is established to finance the implementation
of the City's Trail System plan. Revenues are derived from
budgeted transfers from the Capital Reserve Fund, Street Fund and
MSA Fund, and anticipated ISTEA grants. Expenditures shown are
improvements funded from these sources. Fund balances will be
allocated to future trail improvements.
The following pages are the individual park site improvement
plans and the trail plan.
26
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AdjllC:'RI Communi.,. Tn" Unk
NltURTrall
......
Mulllpl.U..T....1I
Pri.-t, TnH
~lH[(Q)ffiJEW(Q)(Q)JI>> 0
~00JJ:rA
Wllk-.y/IUk'_:r T....U (On-StReI)
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-
-
-
-
-
-
-
-
-
-
-
-
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UNSCHEDULED, POTENTIAL PROJECTS
The following projects have been identified as potential future
projects which have been discussed in general terms. At this time
there is not enough information or need to assign a year to these
potential projects:
. The Mound Fire Department is recommending up to three
dry hydrants be installed at Shorewood's Islands to
improve water availability for fire suppression
purposes. At this writing a written recommendation or
cost estimate has not been received. Decisions will
need to be made on type, location and funding source
for such dry hydrants.
. One project which would be considered is to expand the
City Council Chambers to the north (to the parking lot
curb). This could more than double seating capacity
which would make the chambers more useable for large
meetings and hea~ings.
. At some point in time the City may be interested in
providing a satellite fire station in the western
portion of the City.
. The City might wish to participate with Hennepin County
and the City of Tonka Bay to improve traffic movement
on County Road 19 at its intersection with Country Club
Road.
. Upgrade the storm water system from Church Road to
Grant Lorenz.
. There is a serious erosion problem along a 200 foot
section of the lake side of Timber Lane. A cost
effective plan needs to be agreed upon so cost
estimates can be acquired and the project undertaken.
. Due to technological advances and expanding use,
funding will need to be identified to upgrade and
improve the current computer system. New ways to
collect, use and maintain data are being researched by
staff to make us more efficient and a better service
organization.
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CITY OF SHOREWOOD
CAPITAL IMPROVEMENT PROJECT SCHEDULE
FUNDING AMOUNT
AMOUNT SOURCE PER SOURCE
TYPE
PROJECT/PURPOSE
-----------------------------------------------------------------------------~--------------
1994
OVERHAUL WOODHAVEN WELL
WATER SYSTEM ANALYSIS
T.H. 7/VINE HILL ROAD CONNECTION
OVERLAY PROJECTS
T.H. 7/VINE HILL ROAD SERVICE ROAD
CITY HALL/BADGER PARK PARKING AREA
BADGER WELL BUILDING
CITY HALL COPIER
REPLACE 1989 FORD F350 DUMP
BROOM FOR TORO TRACTOR
SPEED AWARENESS DISPLAY
RELOCATE BALLFIELD
PARKING LOT
COURTS
PICNIC FACILITIES
LANDSCAPING
PLAYGROUND EQUIPMENT
BUILDING NORTH
PLAYGROUND SOUTH
LIGHTS - SOFTBALL
SILVERWOOD PARK TO POND
SILVERWOOD PARK TO T.H. 7
OLD MARKET ROAD OFF-STREET
FREEMAN PARK TRAILS
WATER
25,000
10,000
18,000
80,000
33,000
90,000
25,000
12,500
16,669
2,500
12,500
23,800
16,000
46,800
2,700
11,900
24,000
30,000
24,000
50,000
3,000
4,000
39,000
24,000
WF
WF
WF
SR
SR
25,000
10,000
18,000
80,000
33,000
90,000
25,000
12,500
16,669
2,500
12,500
23,800
16,000
46,800
2,700
11,900
24,000
30,000
24,000
50,000
STREETS
PUBLIC FACILITIES
CR
WF
GF
ER
ER
ER
EQUIPMENT
PARKS
- CATHCART
- S IL VERWOOD
PF
PF
PF
PF
PF
PF
PF
PF
PF
TF
TF
TF
TF
- FREEMAN
TRAILS
3,000
4,000
39,000
24,000
1995
WATER
STREETS
TRUNK EXTENSIONS
OVERLAY PROJECTS
RECONSTRUCTION PROJECTS
- MSA PROJECTS - COUNTRY CLUB ROAD
25,000
25,000
80,000
50,000
199,000
17,170
64,386
109,881
17,170
18,779
25,000
25,000
2,800
11 , 400
11,000
18,000
15,000
WF
80,000
50,000
199,000
17,170
64,386
109,881
17,170
18,779
25,000
25,000
2,800
11 , 400
11,000
18,000
15,000
SR
MSA
DRAINAGE
GLEN ROAD AREA
REPLACE 1985 FORD F250 4X4
REPLACE 1985 FORD Laooo DUMP
REPLACE 1985 926 CAT LOADER
REPLACE 1988 FORD F250 4X4
REPLACE 1988 TORO GROUNDSMASTER
PLAYGROUND EQUIPMENT
PLAYGROUND EQUIPMENT
PICNIC AREA
LANDSCAPING
REFURBISH PARKING AREA
SHELTER - FAMILY AREA
PREPARE FAMILY AREA
OF
ER
ER
ER
ER
ER
PF
PF
PF
PF
PF
PF
PF
EQt
:ENT
PARKS
- BADGER
- CATHCART
- MANOR
- FREEMAN
FUNDING SOURCE KEY
CR - CAPITAL RESERVE FUND
DF - DRAINAGE FUND
ER - EQUIPMENT REPLCMT FUND
;F - GENERAL FUND
GR - GRANTS
MSA - MUNICIPAL STATE AID
PF - PARK CAPITAL FUND
SA - SPECIAL ASSESSMENT
SR - STREET RECONST FUND
SS - SANITARY SEWER FUND
TF - TRAIL FUND
WF - WATER FUND
-34-
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CITY OF SHOREWOOD
CAPITAL IMPROVEMENT PROJECT SCHEDULE
I FUNDING AMOUNT
YPE PROJECT/PURPOSE AMOUNT SOURCE PER SOURCE
-------------------------------------------------------------------------------------------
1996
rTER
ITREETS
TRUNK EXTENSIONS
OVERLAY PROJECTS
RECONSTRUCTION PROJECTS
- LOCAL - STRAWBERRY LANE
- SMITHTOWN LANE
- SHOREWOOD LANE
- MSA PROJECTS - LAKE LINDEN ROAD
- YELLOWSTONE TO COUNTR
- COUNTRY CLUB
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IRAINAGE
EQUIPMENT
GRANT LORENZ AREA
REPLACE 1977 ROSCOE ROLLER
REPLACE 1976 FMC JETTER
REPLACE 1976 120G CAT GRADER
REPLACE 1991 BOBCAT 743
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PARKS
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- FREEMAN
PREPARE FAMILY AREA
PICNIC AREA
LANDSCAPING
ENTRANCE AND SIGN
SIGNAGE
DRINKING FOUNTAINS (2)
VOLLEYBALL COURT
STRAWBERRY
LAKE LINDEN
YELLOWSTONE TRAIL
COUNTRY CLUB
IRAILS
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1997
lATER
ITREETS
TRUNK EXTENSIONS
OVERLAY PROJECTS
RECONSTRUCTION PROJECTS
- LOCAL - CHRISTMAS LANE
- DELL WOOD LANE
- MALLARD LANE
- TIMBER LANE
REPLACE 1987 FORD L8000 DUMP
REPLACE 1987 FORD L8000 DUMP
REPLACE 1990 JOHN DEERE AMT622
TENNIS COURTS (3)
IQUIPMENT
lARKS
- FREEMAN
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FUNDING SOURCE KEY
25,000
80,000
297,000
97,000
97,000
200,000
230,000
300,000
60,000
12,399
22,750
153,135
15,919
10,000
5,700
12,500
6,400
5,700
12,500
5,700
25,000
24,000
108,000
22,000
25,000
80,000
36,000
67,000
55,000
103,000
J2,344
72,344
5,667
60,000
WF
SR
SR
SR
SR
MSA
MSA
MSA
OF
ER
SS
ER
ER
PF
PF
PF
PF
PF
PF
PF
TF
TF
TF
TF
WF
SR
SR
SR
SR
SR
ER
ER
ER
PF
25,000
80,000
297,000
97,000
97,000
200,000
230,000
300,000
60,000
12,399
22,750
153,135
15,919
10,000
5,700
12,500
6,400
5,700
12,500
5,700
25,000
24,000
108,000
22,000
25,000
80,000
36,000
67,000
55,000
103,000
72,344
72,344
5,667
60,000
CR - CAPITAL RESERVE FUND
_~F - DRAINAGE FUND
- EQUIPMENT REPLCMT FUND
- GENERAL FUND
GR - GRANTS
MSA - MUNICIPAL STATE AID
PF - PARK CAPITAL FUND
SA - SPECIAL ASSESSMENT
SR - STREET RECONSTR FUND
SS - SANITARY SEWER FUND
TF - TRAIL FUND
WF - WATER FUND
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TYPE
CITY OF SHOREWOOD
CAPITAL IMPROVEMENT PROJECT SCHEDULE
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--------------------------------------------------------------------------------------------
PROJECT/PURPOSE
FUNDING AMOUNT
AMOUNT SOURCE PER SOURCE
WATER
STREETS
EQUIPMENT
PARKS
TRAILS
CR
OF
ER
GF
1998
TRUNK EXTENSIONS 25,000 WF 25,000
OVERLAY PROJECTS 80,000 SR 80,000
RECONSTRUCTION PROJECTS
- LOCAL - PLEASANT AVENUE 67,000 SR 67,000
- EXCELSIOR BLVD 326,000 SR 326,000
- MSA - SMITHTOWN ROAD, COUNTRY CLUB
TO EUREKA ROAD 540,000 MSA 540,000
REPLACE 1987 FORD L8000 DUMP 76,685 ER 76,685
REPLACE 1988 MOBILE SWEEPER 143,146 ER 143,146
REPLACE 1991 TORO GROUNDSMASTER 19,165 ER 19,165
CONTINGENCY 30,000 PF 30,000
SMITHTOWN ROAD - COUNTRY CLUB TO EUREKA 67,000 TF 67,000
FUNDING SOURCE KEY
CAPITAL RESERVE FUND
DRAINAGE FUND
EQUIPMENT REPLCMT FUND
GENERAL FUND
SR - STREET RECONSTR FUND
SS - SANITARY SEWER FUND
TF - TRAIL FUND
WF - WATER FUND
GR - GRANTS
MSA - MUNICIPAL STATE AID
PF - PARK CAPITAL FUND
SA - SPECIAL ASSESSMENT
-------------------------------------------------------------------------------------------~-
CAPITAL IMPROVEMENT EXPENDITURES- BY SOURCE
SOURCE
-------------------------------------~--
CAP. RESERVE FUNDS
DRAINAGE FUND
EQUIPMENT REPLACE.
GENERAL FUND
GRANTS
MUNCPL STATE AID
PARK CAPITAL FUND
SPECIAL ASSESSMENT
STREET RECONSTRUCT
SANITARY SEWER
TRAIL FUND
WATER FUND
CODE 1994 1995 1996 1997 1998 TOTALS
----------------------------------------------------------------------
CR 90,000
OF
ER
GF
GR
MSA
PF
SA
SR
SS
TF
WF
90,000
349,355
679,504
12,500
o
1,320,000
485,900
o
1,578,000
22,750
316,000
178,000
TOTAL ANNUAL CAPITAL
IMPROVEMENT FUNDING
31,669
12,500
199,000
227,386
238,996
150,355
181,453
229,200
50,000
108,200
60,000
540,000
30,000
730,000
58,500
113,000
80,000
571,000
22,750
179,000
25,000
341,000
473,000
70,000
78,000
25,000
67,000
25,000
25,000
-------------------------------------------------------------
624,369
689,586 1,767,703
576,355 1,373,996 5,032,009
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III. CAPITAL FINANCE PLAN
The City recognizes the importance of maintaining a reasonable
funding level for public improvements, equipment, and
depreciation of current City assets. Therefore this CIP projects
an increase of between 3 to 4 percent annually in general
revenues allocated for capital improvements.
The first chart of the Funding Source Summary projects the
property tax levy for capital improvements through 1998 and
identifies expenditures by type of improvement. The Capital
Reserve Fund Chart summarizes all capital anticipated revenues
and expenditures. Each functional area summarized here is
explained in detail in the funding source" summary chart in each
functional area.
Maintaining a reasonable Capital Reserve fund balance is an
essential element in the financial stability of the City. It can
be an important factor in"maintaining and improving our good bond
rating. Such a reserve can serve as a sound financial resource.
It can serve as a depreciation fund for City Assets. In addition,
it can allow for short termor interim internal borrowing for
projects or equipment. This can reduce the cost of borrowing by
allowing for combined bond sales at the most advantageous time.
The last portion of the Capital Finance Plan is a proposed 1994
Capital Improvement Budget. It adopts, as a budget, the projects
identified in this document for the year 1994 and authorizes
purchases and preliminary project expenses up to and including a
feasibility study for those projects pending Council approval of
appropriate agreements. This budget needs to be adopted by the
City Council an action separate from acceptance of this plan.
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CITY OF SHOREWOOD
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FUNDING SOURCE SUMMARY
GENERAL FUND CAPITAL APPROPRIATIONS
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1994
1995
1996
1997
1998
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Street Reconstruction
Storm Drainage
Equipment Replacement
Park Capital
Capital Reserve
230,000
10,000
94,500
50,000
250,000
10,000
99,225
40,000
270,000
10,000
104,186
30,000
290,000
10,000
109,396
10,000
10,000
310,000
10,000
114,865
11,275
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Total General Fund
Capital Levy
. 384,500
399,225
414,186
429,396
446,140
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A summary of General Fund capital levies is shown above.
Capital Levy is budgeted in the General Fund as transfers to
the various capital improvement funds. The increase in general
capital improvements levy each year rang~s from 3.67% to 3.92%.
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CAPITAL RESERVE FUND
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1994
1995
1996
1997
1998
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Undesig. Balance, January 1 119,346 41,933 27,472 12,721 7,875
General Fund Contribution 384,500 399,225 414,186 429,396 446,140
General Fund Balance 25,000
Tfr. from Capital Fund Bal. 70,000 ;
Transfers: Park Capital (50,000) (40,000) (30,000) (10,000) 0
Equipment Repl. (94,500) (99,225) (104,186) (109,396) ( 114,865 )
Street Reconstr. (230,000) (250,000) (270,000) (290,000 ) (310,000)
Storm Drainage (10,000) (10,000) (10,000) (10,000) (10,000)
Trails (85,000) (15,000) (15,000) (15,000) (15,000 )
City Hall Improvements (90,000)
Interest Income @ 4% 2,587 539 249 154 83
---------------------------------------------------
Undesig. Balance, Dec 31 41,933 27,472 12,721 7,875 4,233
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The Capital Reserve Fund is established as a repository for
funds for anticipated future projects which have not been
formally ordered by the City Council. These projects include
public facilities and city hall improvement projects, and
others as may be identified. Funds are transfered to the
proper capital project fund, once established. The
expenditures shown are anticipated in the next five years.
Undesignated fund balances are allocated to future capital
improvement projects as specified by the City Council and may be
used as identified in the introduction to the Capital Finance Plan.
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RESOLUTION NO. 93-11.7
A RESOLUTION ADOPTING A CAPITAL IMPROVEMENT BUDGET
FOR THE YEAR 1994
~EREAS,the Shorewood City Council wishes to carefully
plan and coordinate City public capital purchases and projects over
a five year period matching physical needs with financial
resources; and
~EREAS, the City Council has adopted a
Improvement Program for the years 1994 through 1998
purpose; and
capital
for this
~EREAS,it is the intention of the City Council to have
the first year of the five year Capital Improvement Program
document serve as the capital budget for year 1994.
NOW, THEREFORE BE IT RESOLVED that the City Council
hereby adopts those purchases and projects identified to be made in
the year 1994 in the Project Schedule of the 1994-1998 Capital
~ Improvement Program (attached hereto) as its 1994 capital
Improvement Budget.
BE IT FURTHER RESOLVED, that the adoption of said budget
authorizes purchases, and preliminary project expenditures up to
and including feasibility study for those projects identified to be
undertaken in the year 1994 pending City Council approval of
appropriate agreements and operating budget adjustments.
ADOPTED BY THE CITY COUNCIL of the city of Shorewood this
13th day of December, 1993.
~tRV\v~-J~
Robert Daugh ty, Act~ng Mayor
ATTEST:
Dc-,wl }.1 C ,_t?//wvJ
James C. Hurm, City Administrator
,j
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Citizen Contact
-City of Shorewood
Public Improvement Process
for Special Assessment Projects
Staff Activities/Tasks
'.' . ~:::::::::::::~:;;::::~:W'::::::::~~.~:: :::::::::::~:::;~;::~:? r::m:::?:::::~:~:::~::;~:::::::?:-:;mr:w:::::::::::': :::::'~:::m;:,::::::::?:w:::\::::s:::r:?:::;:::::::::::::::~:w:~::::~~~:
?:w:':r::::{::r?::::::::::f:::::'?::~::;;:::::;:;::::::::::~(::~::::::~
Preliminary meeting to ~ ""- Preliminary comment on petitioned proj ect
'" ,.
explain reason for project;
design options and possible costs "
n::~~:~t.f.::::::::~::;::::?;~~;~~:;::::::~::~:::W::~:::?.:;~::@::i:~?:H:::1.::::::::::~:::t:~W::::::::::~:~:~W::;:W:::::;?::~:~W:;::::?:?:*;%~%~~:~-:::::~n:;:::::::;~:m::::::Wt::::;;:::::~.
::@:W?::::
Feasibility report;
Information meeting to
explain design & proposed assessment
Public hearing on
the proposed project
At least one letter with schedule
before project begins;
at least one update during construction
Final Assessment Hearing
(can be combined with fIrst hearing
when [mal costs are known)
"
/
/ prepare cost estimate, project budge~ & schedule;
'-. -======- '>
'" Mail hearing notices; /
prepare engineering agreement '-.
~. . '"
/ "''''',W%'~~W~'';W_i''~''''W;'''?-'W'=''''''''''~;''~*'.'........''.i'W%':;'~'"m~""'~w",=',w*,w* ~
" I.. ..... ...:rep:p~s&S~S .. . I ~
N';;'W'-'W~~@\%N'W~%%~";l!;,=;%W'~"'%~\"""WNcf<i;~;r"Wj;~~~t:~~~"fW,"""'~"W'%m"rn ~
Take bids & compare with estimates / .
--"
/
-"
/
---- "
/
/
"
/
"
Prepare & execute contract;
initiate & administer construction;
prepare fInal assessment roll
Prepare & mail hearing notices
Certify assessment to County Auditor
APPENDIX
Council Decisions
~~;t:::~~~~::::::::~::m,~::~~;%~',:;:;~~:?:::~~~''?:'::!:;,:;::;::~,:~@:::;:;:':,:,:,::::,,:':::::::::"
Modify/approve capital improvement
program and/or budget;
or resolution declaring adequacy of petition;
resolution ordering preparation of feasibility report
:::::::':;:{.:::::::t:~::::::'::~~~?:;::::i:::::~:~:::~::m:;;;:;:::;::~~;:;:-,::~{-:
Accept report & call for hearing
Hold public hearing on the proposed project;
order the improvement & preparation of plans;
approve engineering agreement
Approve plans & order advertisement for bids
Accept bid & authorize contract
Accept work & call for [mal hearing on
proposed assessments
Hold [mal assessment public hearing
& adopt assessment roll
40