1995 - Annual Budget Report
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MAYOR
Robert Bean
CITY OF
SHOREWOOD
COUNCIL
Kristi Stover
Bruce Benson
Jennifer McCarty
Doug Malam
5755 COUNTRY CLUB ROAD - SHOREWOOD, MINNESOTA 55331-8927- (612) 474-3236
CITY OF SHOREWOOD,
MINNESOTA
1995 ANNUAL OPERATING BUDGET
ADOPTEO DECEMBER 19, 1994
A Residential Community on Lake Minnetonka's South Shore
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CITY OF SHOREWOOD
1995 ANNUAL OPERATING BUDGET
TABLE OF CONTENTS
PAGE NO.
INTRODUCTION
Budget Message ................... ........... ......... ...................................................... ..1-5
Budget Considerations and Policies.............................................................6-7
Budget Process... ......... ............ ...... .................................................................. .8-9
Glossary.. ............. .............. ....... ........ ............ ........ ......................................... 1 0-12
SUMMARY INFORMATION
Organizational Chart.............................. ...............................~........................... 1 3
Community Profile .......... .......... ............. .... ...................... .................................. 1 4
Fund Structu re.................................................................................................... 1 5
Total Personnel. ....................... .............. ...................................................... 1 6-1 8
Fund Balance Summary........................... ........................................................ 1 9
Property Taxes. ...... ......... ....... ........... ........ ............................................ ............. 2 0
Revenue Sources and Assumption.......................................................... 21-23
General Fund Summary................................................................................... 24
General Fund Revenue...... .......... .......... ............. ........ ................. .... .......... 25-27
General Fund Expenditures........................ ...............................................28-30
GENERAL FUND DETAIL
Mayor and Council ........................ ..... .......... ...... ........... ......... ......... ............32 -33
Administrator.... ................................ ............... ....... .... .... ... ...... ............ ... .......34-35
General Government...................................................................................36-37
Finance.. ........................................................................................................ 38-39
Professional Services... ....... .......... .......... ...................................................40-41
Pianning and Zoning .......... ............... ......... .................................................42 -43
Municipal Building - City Hall....................................................................44-45
Pol ice............................................................................................................. 46-47
Fi re Protection ... .............................. ................ ................................... ..........48-49
Protective Inspection............... ........ ............................................................50-51
City Engineer.. .......... .................................................................................... 52-53
Public Works Service. .......... ..... ..... .............................. ...............................54-55
Streets and Roadways.... ....... ........ .............................................................56-57
Snow and Ice Removal...... ............ .......... ........ ...........................................58-59
Traffic Control/Street Lighting....... ............................................................. 60-61
San itation/W aste Removal/Weeds........................................................... 62 -63
Tree Maintenance................. ............ ........................................................... 64-65
Parks and Recreation................ ..... ................ .............................................66-67
Capital Improvement.............. ..................................................................... 68-69
Contingency......... ......................................................................................... 70- 71
DEBT SERVICE
Debt Service Summary .......................................................... ..................... ..... 73
Debt Information................................................................................................ 74
.
TABLE OF CONTENTS (Continued)
CAPITAL PROJECTS
Capital Projects Introduction ........................ ....................... .................. ...........75
Capital Improvement Program 1995-1999
I ntrod uction ....................................................................................... 76- 78
Capital Improvement Plan ................. ..................... ...................... ........ 79
Water.................................................................................................. 80-82
Streets............................................. ...................................................83-91
Stormwater Management......................................... ...... ................92-94
Sanitary Sewer .......................... .......................... ......... ........ .................95
Public Facilities and Office Equipment .............................................. 96
Equipment ............ .............. ................ .............. .................... ........ ..... 97 -99
Parks & Trails............................................................................... 100-110
Unscheduled Potential Projects........................................................111
Projects Schedules 1995-1999............................................... 112-115
Capital Improvement Funding by Source .......................................116
Capital Finance Plan...........................................................................117
Funding Source Summary.................................................................118
Public Improvement Process .............................................................119
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ENTERPRISE
Water.................................... ........ ...... ............ ..................... ...................... 122:"123
S ewe r........................ ..... .............. ...... .................. ...................... ........ ....... 124-125
Recycling....... ........ .......... ............ ....... ........................ ........ ........ .............. 126-127
Stormwater Management...................................................................... 128-129
Liquor - Tonka Bay ................................................................................. 130-131 .
Liquor - Shorewood II ............................................................................ 132-133
Liquor - Shorewood I ............................................................................. 134-135
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MAYOR
Robert Bean
CITY OF
SHOREWOOD
COUNCIL
Kristi Stover
Bruce Benson
Jennifer McCarty
Doug Malam
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 . (612) 474-3236
January 1, 1995
Re: Adopted Budget for 1995
Honorable Mayor, City Councilmembers
Residents of the City of Shorewood:
Introduction:
This Shorewood budget document is the culmination of a year long process that concluded
with the Truth in Taxation Public Hearing on November 29, 1994 and with the official
adoption following the subsequent hearing in December 19, 1994.. It is the guide for the
delivery of services to be provided to the residents of the City in 1995. The budgets herein
anticipate the level of funding necessary for the City to provide these services and to
accomplish the priorities set by the City Council.
Many variables were considered in preparing this document. Changes in fmancial aid
formulas from the State, new legislation, growth in the tax base of the City, types and
quality of services provided by the City, continuation and revision of the Capital
Improvements Program, among other factors, were carefully considered, while conforming
to the City Council's Statement of Purpose, Goals and Expectations. It continues to be our
purpose to provide a value in municipal services to our residents, to assure compliance with
community laws and standards, and to keep residents informed of these services, laws and
standards. Our goal is to do this in such an efficient, friendly manner that residents feel
good about being citizens of the Shorewood community. This budget is a guide to
fulf1lling our purpose and reaching our goal.
Bud2etin2 as Part of a Lar2er "Governance Process":
Although we refer to "this document", it is important to stress that the document is only one
element of a budget process, which is one element of a larger governance process. That
process, which we attempt to follow, is illustrated on the next page. The City Council
identifies and prioritizes issues facing the City. Overall goals are then set for the coming
year. Each year a citizen satisfaction survey is taken. The results are used along with City
Council priorities, to set specific objectives or "targets" in departmental budgets. The
advantage of this approach is knowing specifically what the City Council wants
accomplished and in what areas residents feel we need improvement. The budget and CIP
should reflect this.
1
A Residential Community on Lake Minnetonka's South Shore
BUILDING A MEANINGFUL GOVERNANCE PROCESS
A JOURNEY TO FOCUSED DECISION MAKING
IV - Mldcourse Corrections
· Monitor (survey)
· Evaluate (review accountabilities and
celebrate successes)
· Adjust and nevlsll the Elements or the
Governance Process Cyclically
Measuring
Success
111- Operatlonnl Tools
~
N
· Action Plans & Strntcgles
· Operating Budget
· Capltullmprovelllent Program (5 Year)
· Comprehensive Phm Hevlew
· Policies, Ordinances
Gnrl)b/ng
tile Courrols
II . Framing nnd Focusing
..
. r
· Identlry & Prioritize Issues
· Set Overall Ooals
· Denne Speclne Objectives
· Set: nesponslbllltles, Accountabilities and
Criteria for Success .
M"I'I'I11g
ale WilJ'
I . Uulldlng the Uose
~
· Sharell Vision
· Values, Guiding Principles. Operallonal
Philosophy, Ethleul StRndllrds
· Mission.. .Purpose of the Olganlzatlon
J)cs Ii I/III/U" /I fl cI
Groll"" UI//O.Ii
of all! )ollnuJ)'
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~ ~-,~........_.-...~..._-_._._~- .:... -.......-.,,- ,.-'.'~ .'.. -"'" .., ~,
-------------------
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Re: Adopted Budget for 1995
January 1,1995
Quarterly reports to the Council on advances toward meeting budget objectives keep us on
track. The following year's survey tells us if we have improved in areas residents said we
should.
City Council Priorities:
Some fifty issues were identified and prioritized by the City Council for 1995. The top
nine issues are listed here:
· City Street Policies: Special assessments on reconstruction, establish
design criteria, and MSA street designation.
· Coordinate with the non-profit corporation, the construction of the five
city senior community center at the Badger Park site.
· Improve image/relations among cities.
· Include tree preservation and replacement and site landscaping for all
developments.
· Make policy decisions necessary to implement the water system section
of the Comprehensive Plan.
· Order and Prepare a feasibility report for a west end watertower.
· Set aside land which is considered suitable for senior housing and
rigorously pursue a senior housing project.
· Update Shorewood's floodplain regulations (mandated).
· Update Shorewood's wetland code, including adjusting setbacks and
requiring new construction to construct environmental ponds.
Capital Improvement Pr02nlmmin2 and Finance Plannin2:
The City is continuing its efforts in capital improvements through the revision of the five
year Capital Improvement Program (CIP) and Finance Plan. The CIP continues to provide
the planning which is essential in meeting the City's goals for improvements in its
infrastructure and equipment over the years to come, and provides a sound financial plan
for achieving those goals. The Capital Improvement Budget is the flISt year of the 1995-
1999 CIP and is considered the next step in achieving planned objectives in capital
. improvements. Necessary financial resources are carefully projected to pay for planned
improvements well into the future.
Tax Levy and Its Impact on Taxpayers:
The property tax levy for the coming year will remain the same as in 1994 and 1993. This
is the third year out of the last four years that there is no increase in tax levy dollars.
Growth in the City's tax base over the last year translates to a City tax rate which is 7.29%
lower than in 1994 and. therefore, lower City taxes to our residents. It is anticipated that
construction permit revenue will increase in 1995, and that other revenue sources will
remain fairly flat for the year.
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Re: Adopted Budget for 1995
January 1, 1995
Budget Overview and Significant Changes:
No major new programs are being undertaken within the General Fund. The proposed
1995 General Fund expenditures are decreased from the 1994 adopted budget by 2.1 %~
This is mainly due to a decrease in transfers from the General Fund for capital projects.
Increas~s in expenditures for 1995 are due mainly to fIre protection and public works
functions. A new EngineerlPublic Works Director position is being budgeted for one half a
year. This will initially address mainly the increasing need for in-house engineering
services. This budget continues to rely on the Shorewood Park Foundation and athletic
organizations to maintain and improve Shorewood's parks. The City's levy contribution
toward park improvements is anticipated to be reduced in the years ahead. It is of particular
interest that $3,000 has been set aside for a City Council "Visioning" process in 1995.
The Sewer Fund budget will also decrease in 1995 by 15.1 %. The amount charged to the
City by the Metropolitan Council Wastewater Services (MCWS) for sewage treatment
charges, which lead to large increases in 1993 and 1994, is down for 1995. This, in turn,
has lead to a decrease in the City's sewer operating budget. Maintenance of the sewer
system and equipment, a sewer cleaning program and correction of infIltration and inflow
(I & 1) are included in the 1995 budget.
The City will be working in a collaborative process with theMCWS on issues identified in
resolutions passed by both jurisdictions:
· The MCWS cost allocation system
· Inflow and infiltration issues
. Alternative dispute resolution processes to deal with any community
concerns which might arise regarding the fairness and correctness of the
agency's billing system.
The City Administrator will be serving on a Technical Advisory Committee of the
Metropolitan Council Sewer Rates Task Force.
The Water Fund presents a balanced budget for 1995. Some capital improvements are
planned for the Badger well building and main extensions. A water system analysis is also
budgeted for 1995.
The levy for the Water Revenue Bond issue is decreased slightly in 1995 in response to a
decrease in the bond payment schedule. This bond issue is scheduled to be fully retired in
1996.
The Recycling Fund budget is slightly higher in 1995. Although the rate charged by the
recycling company will decrease from $1.90 to $1.85 per household per month, the
number of households served in this program has increased. Because-the amount of
revenue the City receives through the Hennepin County Recycling Grant program will
decrease from $1.75 to $.78 per household per month, there will be a significant gap in
funding for this program. This will be fmanced through the use of fund reserves in 1995.
The City will be exploring funding alternatives for this program for the coming years.
The Stormwater Management Fund budget is increased significantly from 1994. The intent
of this fund is to collect sufficient revenue through utility fees on each parcel in the City to
maintain our current system and to make system improvements in the coming years.
Approximately one-half of proceeds will be devoted to each purpose.
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Re: Adopted Budget for 1995
January 1, 1995
A storm drainage project for the Glen Road area is planned in 1996, and the easement
acquisition for this project is scheduled in 1995. The increase 1995 budget is intended for
this purpose.
Notes of Appreciation:
The City Council and staff work very hard to be responsive to the needs of Shore wood
residents and to plan for the long term needs of the City. They are to be commended for
undertaking the process in a very thoughtful manner. .
A special thank you must go to the Finance Director, AI Rolek. It was AI who put this all
together, who kept us all on track, who put together a product which is a meaningful
"working tool" in the City Council's governance process.
Respectfully submitted,
f};tfV14 C ~\
. ames C. Hurm,
City AdministratorlCJerlc
JCHltln
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Budget worksheets distributed to Department Heads and
. Administrator
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CITY OF SHOREWOOD
1995 BUDGET PREPARATION CALENDAR
JUNE 24, 1994
JUNE 24 -
JULY 22, 1994
JULY 22-
AUGUST 5, 1994
AUGUST 1, 1994
AUGUST 5-
AUGUST 18, 1994
AUGUST 18, 1994
AUGUST 20, 1994
AUGUST 29,1994
SEPTEMBER 12, 1994
SEPTEMBER 15, 1994
SEPTEMBER 15 -
NOVEMBER 29, 1994
ON OR BEFORE
NOVEMBER 10, 1994
TWO TO SIX DAYS
BEFORE PUBLIC
HEARING DATE
NOVEMBER 29, 1994
Departmental budgets are prepared
Departmental budgets are reviewed with
Administrator and Finance Director
Dept. of Revenue advises City of 1995 Local Government
Aid and HACA amounts.
Departmental budgets are revised and budget is
assembled for Council workshop(s)
Council receives proposed 1995 budget
County informs City of county and school board(s) public
hearing dates
Workshop with Council to review proposed 1995 budget
City Council approves preliminary 1995 Tax Levy and
Budget and sets two public hearing dates
Preliminary 1995 Tax Levy and Budget certified to County
Auditor
Inform County of public hearing dates
Council reviews and revises proposed budget
County mails notice of proposed property tax
increase to all property owners
City publishes 1/8 page ad of public hearing
dates in official newspaper
Council holdsTruth-in-Taxation public hearing on proposed
1995 Budget and Tax Levy
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CITY OF SHOREWOOD
1995 BUDGET PREPARATION CALENDAR (CO NT.)
DECEMBER 19, 1994
Council holds subsequent public hearing and adopts final
1995 Budget and Tax Levy
City certifies final 1995 Tax Levy and Budget
to County Auditor
City certifies compliance with Truth-in- Taxation
requirements to Dept. of Revenue
ON OR BEFORE
DECEMBER 28, 1994
ON OR BEFORE
MARCH 19, 1995
1995 Budget is submitted to GFOA Distinquished
Budget Presentation Awards Program
BUDGET HEARING PROCESS
The City is required by Minnesota Statutes to hold a Truth-in- Taxation public hearing
to adopt the property tax levy and the budget. The public hearing must be published in
a newspaper of general circulation published at least weekly, and must appear in a
part of the paper which is not the legal notice section. The budget cannot be adopted
at the Truth-in-Taxation public hearing, but must be held over for adoption at a
subsequent hearing held at least five business days following the original hearing. A
copy of the public hearing notice for the 1995 Truth-in-Taxation public hearing is as
follows:
BUDGET AMENDMENT PROCESS
Atter the budget is adopted by the City Council, departments may amend the budget
between individual line items. The change must be approved by the City
Administrator. Any changes between departments, or any change in total budget
amount requires a resolution amending the budget adopted by the City Council.
9
A grant of money by a legilative body to carry out
governmental function or program.
A security representing a long-term promise to pay a certain
sum of money at specified times with a fixed rate of interest
payable to the holder.
BOND REFERENDUM An election for a bond issue.
AllOCATED
APPROPRIATION
BOND ISSUE
BUDGET
CAPITAL, ASSET
CAPITAL OUTLAY
COMMUNITY
DEVELOPMENT
BLOCK GRANT
(CDBG)
COMPARABLE
WORTH
CONTACTUAl
COMPREHENSIVE
WORTH
DEBT lEVY
GLOSSARY
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Distribute costs between reporting divisions or funds.
(1) A statement describing the revenues and expenditures
of all governmental units, and (2) a mechanism for
controlling, manageing, planning and evaluating the
activities fo each governmental unit.
Assets of significant value and having a useful life of
several years (Fixed Asset).
Expenditures for the acquisition of capital assets.
A federal grant program intended for community
development, rehabilitation and other public purposes
purposes which enhance the community. The City
participates in a joint program which is administered by
Hennepin County. The City designates uses for each
year's allocation, which is then administered by the County.
Mandated by State law; a system which establishes
the value of jobs by weighting tasks performed on a point
scale. Ensures comparable wages for jobs within a
comparable point range within the jurisdiction.
A legally binding document that provides both parties
perform specific duties.
A comprehensive short and long range plan intended to
guide the growth and development of a community, and
one that includes analysis, recommendations, and
proposals for the community's population, economy,
housing, transportation, community facilities, and land use.
A tax collected to pay for bonds issued.
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ENTERPRISE FUND Established to account for operations that are financed and
poerated in a manner similar to private business
enterprises where the intent of the governing body is that
the costs (expenses, including depreciation) of provideing
goods or services to the general public on a continuing
basis be financed or recovered primarily through user
charges.
EXPENDITURE The amount of cash or property paid, or to be paid, for a
service rendered, goods received, or an asset purchased.
FISCAL DISPARITIES A metropolitan program that distributes 40% of property tax
revenue from new commercial and industrial development
to ail metropolitan communities.
GENERAL FUND
GOAL
GOPHER ONE-CALL
GRANT
HOMESTEAD AND
AGRICUL TURE
CREDIT AID (HACA)
ISTEA GRANT
JOINT POWERS
AGREEMENT
LEVY LIMITS
Used to account for ail financial resourses except those
required to be accounted for in another fund. The General
Fund includes most operating functions of City government.
A statement of broad direction, purpose, or intent based on
the needs of the community. A goal is general and
timeless; that is, it is not concerned with a specific
achievement in a given time period.
A program that provides assisstance by utility companies to
contractors/homeowners to located underground utilities to
avoid damaging buried electrical, gas, telephone, cable
television, water and sanitary sewer systems.
A contribution or gift of cash or other assets from another
government to be used or expended for a specified
purpose, activity or facility.
The State of Minnesota distributes revenue to communities
as a result of state reductions in property taxes collected to
keep property taxes at a reasonable level.
Intermodal Surface Transportation Efficiency Act -- a federal
grant for building infrastructure, and enhancements such as
scenic, historic and environmental aspects of the intermodal
transportation system.
A contract between two or more government
jurisdictions to provide a common service.
Statuatory limit on amount of property taxes which may be
levied.
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MUNICIPAL STATE Designated by the City to be eligible for
AID STREETS (MSA) Minnesota State Aid payments for construction and
maintenance of collector streets and roads.
OBJECTIVE
Desired output oriented accomplishments which can be
measured and achieved within a given time period.
ORDINANCE
SPECIAL
ASSESSMENT
A municipal law.
A cost paid by landowners for specific improvements to
adjoining property which adds at least as much value as the
amount of the special assessment.
TAX LEVY
The total amount of dollars assessed in taxes against
property for the purpose of producing funds to meet
financial obligations.
TAXING
JURISDICTION
TRANSFERS
A geographic area permitted to tax landowners within.
Money moved from ond fund to another with City Council
authorization.
TRUTH-IN-
TAXATION
A state law enacted in 1989 that provides citizens with
notification of proposed property tax changes and requires
a public hearing notice be published in a quarter page
newspaper ad. .
Regulation of land use by districts ensuring that certain land
uses are compatible.
ZONING
-------------------
ORGANIZATIONAL CHART - CITY OF SHOREWOOD
.....
w
I CITY ATTORNEY ~:: - ~ CITY COUNCIL BOARDS &
COMMISSIONS
"- - PLANNING COMMISSION
CITY ADMINISTRATOR I - PARK COMMISSION
.
I I I I I I I
LIQUOR ENGINEERING FINANCE ADMINISTRA TION PLANNING PUBLIC PUBLIC SAFETY
(CONTRACT) & ZONING WORKS (CONTRACT)
- Off-Sale - Engineering Svcs. - Personnel - General Government - Planning - Building & Grounds - Police - 4-City Joint
Retail - Project Mgmt. - Accounting - Licensing - Zoning - Recycling (Contract) Services *
- Payroll - Elections Administration - Tree Maintenance - Patrol
- Investments - Records - Property - Park Maintenance - Disaster
- Utility Billing - Legal Publications Records - Street Mainenance Preparedness
- Accts. Payable - Public Information - Inspection - Equipment Maintenance - Investigation
- Accts. Recble. - Recreation Programs - Stormwater System - Public Service
- Special - Park Planning - Street Lighting - Fire - Excelsiorl
Assessments (Contract) - SanitationlWeeds Mound
- Budgeting - Assessor (Contract) - Janitor Services - Fire preventionl
-MIS - Cable TV - (Contract) firefighting
- Purchasing Franchise - Utility Maintenance - Animal Control -
(Contract) Chanhassen
I VOTERS I
* Mayor is City's representative on joint governing board.
December, 1994
Miles of Sanitary Sewer
Single family housing units estimate*
Multiple family housing units*
Persons per household*
14.0
900
54.5
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COMMUNITY PROFILE
Organized as a Village
Incorporated as a City
1956
1974
Form of Government
Council-Administrator
City Council
Robert Bean
Bruce Benson
Kristi Stover
Jennifer McCarty
Doug Malam
Fiscal Year Begins
Mayor
Councilmember
Councilmember
Councilmember
Councilmember
Expiration of T arm
12/31/96
12/31/96
12/31/96
12/31/98
12/31/98
January 1
Current population estimate*
6,430
Area of City
6.0 square miles.
Miles of paved streets
State
County
City - MSA
City - Local
Number of City Parks
Total Park Acreage
Registered voters in last election (1992)
Percentage voting in last election
Miles of Watermain
Water connections
2.7
1.7
9.3
39.0
5
79.9
4,590
87.6%
2,018
327
2.89
Largest Employer
Northern States Power Co.
*Per Metropolitan Council population estimate 4/1/93
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FUND STRUCTURE AND BASIS OF ACCOUNTING
The accounting and budgeting system of the City is organized on a fund basis. A fund
is a defined as a fiscal and accounting entity with a self balancing set of accounts. The
following types of funds are used by the City:
GOVERNMENTAL FUNDS are budgeted on a modified accrual basis. Revenues are
budgeted when they will be both measurable and available. Available means
collectible within the current period or soon enough thereafter to be used to pay
liabilities of the current period. Expenditures are budgeted for when the liability is
expected to be incurred.
General Fund
accounts for many operations of the City,
including all financial resources except those
required to be accounted for in another fund.
accounts for the accumulation of resources for,
and the payment of, general long term debt
principal, interest and related costs.
accounts for financial resources to be used for
the acquisition or construction of major capital
facilities and equipment.
Debt Service Funds
Capital Project Funds
PROPRIETARY FUNDS are budgeted on a full accrual basis. Under this method
revenues are budgeted in the period when they are earned and expenditures are
budgeted in the period when they are expected to occur.
Enterprise Funds
accounts for operations that are financed in a
manner similar to private business enterprises
where the intent of the governing body is that
the costs of providing goods or services to
thegeneral public on a continuing basis be
financed or recovered primarily through user
charges.
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I Actual Budget Budget
1993 1994 1995
I PROTECTIVE INSPECTION
Building Official 1.00 1.00 1.00
Planning Director .15 .05 .05
I Planning Assistant .50 .30 .30
Secretary/Receptionist .00 .10 .10
I PUBLIC WORKS SERVICE
Pubfic Works Director 1.00 1.00 1.00
Light Equipment Operator/
I Foreman 1.50 1.50 1.70
Clerical (part time) .00 1.00 1.00
I STREETS AND ROADWAYS
Light Equipment Operator/
Foreman 2.50 2.50 2.50
I SNOW & ICE REMOVAL
Light Equipment Operator I
I Foreman .50 .50 .50
TREE MAINTENANCE
I Light Equipment OperatorJ
Foreman .40 .40 .20
I PARKS AND RECREATION
Light Equipment Operator/
Foreman 1.40 1.50 1.50
Clerical (part time) .00 1.00 1.00
I Summer Seasonal (part time) 1.00 2.00 3.00
Winter Seasonal (part time) 9.00 10.00 10.00
I WATER
Senior Accounting Clerk .10 .15 .10
Light Equipment Operator!
I Foreman .50 .35 .25
Receptionist/Secretary .00 .10 .10
I SEWER
Senior Accounting Clerk .10 .15 .10
Light Equipment Operator!
I Foreman .20 .25 .25
Receptionist/Secretary .00 .10 .10
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TOTAL FULL TIME
TOTAL PART TIME
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Actual Budget Budget I
1993 1994 1995
.00 .00 .10 I
.00 .00 .10 I
1.00 1.00 1.00 I
2.00 2.00 3.00
15.00 15.00 15.00
.10 .10 .10 I
34.00 34.00 35.00 I
62.00 125.00 86.00
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STORMWATER MANAGEMENT
Senior Accounting Clerk
Light Equipment Operator!
Foreman
LIQUOR - ALL LOCATIONS
Operations Manager
Assistant Managers
Clerks (part time)
Senior Accounting Clerk
I FUND BALANCE SCHEDULE
I ESTIMATED 1994 1994 ESTIMATED
FUND BEGINNING BUDGET BUDGET ENDING
I FUND NAME NO. BALANCE REVENUES EXPENDITURES BALANCE
General 10 1,497,000 2,361,008 2,390,985 1,467,023
I Capital Projects
Capital Reserve 40 50,000 331,950 326,000 55,950
I Park Capital Imp 41 168,300 89,320 183,000 74,620
I Equipment Replacement 42 209,000 106,151 240,186 74,965
Street Reconstruction 43 611,200 269,068 98,500 781,768
I MSA 44 868,000 220,000 63,750 1,024,250
I Trails 45 44,800 25,208 0 70,008
Entelprise
Water 60 2,707,000 231,500 321,639 2,616,861
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Sewer 61 4,537,000 737,500 853,540 4,420,960
I Recycling 62 44,000 40,000 69,906 14,094
Stormwater Management 63 73,000 51,500 118,046 6,454
I Liquor - Tonka Bay 71 234,000 400,000 390,000 244,000
I Liquor - Shorewood II 72 198,000 725,000 705,000 218,000
Liquor - Shorewood I 73 0 800,000 784,000 16,000
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CITY TAX FORMULA
City Spending
Less: Local Government Aid
Homestead and Agricultural Credit Aid
Fiscal Disparities
Miscellaneous Revenues
NetTax Levy
Net Tax Levy = City Tax Rate
Tax Base
Tax Capacity Value x City Tax Rate = City Tax on Property
TAX IMPACT ON HOMESTEAD PROPERTY
1995 VS. 1994
1994 TAX RATE - 19.904 1995 ESTIMATED TAX RATE - 18.453
DECREASE IN TAX RATE - 7.29%
Home Estimated Actual Dollar Percent
Value 1995 1994 Change Change
$ 75,000 $143.93 $155.25 ($11.32) (7.29% )
$100,000 $236.20 $254.77 ($18.57) (7.29%)
$150,000 $420.73 $453.81 ($33.08) (7.29% )
$200,000 $605.26 $652.85 ($47.49) (7.29% )
$250,000 $789.79 $851.89 ($62.10) (7.29% )
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REVENUE SOURCES AND ASSUMPTIONS
General Fund
Property Tax
License/Permit
Intergovernmental
Charges for
Service
Fines and
Forfeitures
Miscellaneous
Revenues
Transfers
The City Council maintained the tax levy for 1995 at
the same level as in 1994. Considering the growth in
the City's tax base, the zero increase levy results in a
tax rate for 1995 that is about 7.3% lower than in
1994. Property taxes are collected and distributed
twice annually.
These are fees collected on building permits and
various licenses issued by the City. The fees are
based upon the cost of providing the service. The
revenue assumptions for 1995 are based upon 1994
volumes and anticipated construction for 1995.
These revenues are based upon aids distributed by
the State twice per year. The amounts are
established by the State and certified to the City in
August of each year.
These are charges based on the cost of
services rendered. The charges are reviewed
annually and assumptions for the following year's
budget projections are based on these fees. An
increase for 1995 is assumed with the addition of a
full time City Engineer.
Fines levied by the court for traffic and
criminal violations. The fines are collected by
Hennepin County and distributed monthly. It is
anticipated that fine revenue will increase with the
addition of a part time traffic control officer.
These include interest income, and other
miscellaneous revenue. The sale in 1994 of income
property will significantly reduce revenues in this
area for 1995. However, with interest rate increases
during the past several months, interest revenues are
expected to increase.
Liquor income is transferred to the General Fund to
reduce the tax levy. The transfer for 1995 is set at
$50,000.
21
WATER FUND
Sales
Connection Fees
SEWER FUND
User Fees
Connection Fees
RECYCLING FUND
County Aid
Charges for
Service
Revenue from water sales is received quarterly.
Charges are based upon the cost of providing the
service to citizens. However, City policy does not
include the recovery of depreciation in the setting of
water rates. Rates for 1995 are $22.50 for the first
10,000 gallons used, plus $1.45 per 1,000 gallons
used over 10,000.
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Water connection fees are charged to new
connection which have not been previously
assessed for the cost of water infrastructure. The
water connection fee is $4,000 per unit.
Sewer user fees are billed quarterly. The fee is
based upon charges from the Metropolitan Council
Wastewater Services for sewage treatment and on
the City's cost of operating it's system of mains and
lift stations. As with water, City policy does not
include the recovery of depreciation in the setting of
rates. The City charges a flat residential rate of $65
per quarter.
Sewer connection fees, called LSAC, are collected
on newly divided properties which have not
previously been assessed for the cost of sewer
infrastructure. The LSAC fee is $1,000 per unit.
Hennepin County subsidizes the recycling program
through a grant to the City. for 1995, the amount of
the grant has been significantly reduced, from $1.85
per household per month to $0.85 per household per
month. In 1995 the funding gap left by this cut will be
filled through the use of fund balances.
The City holds an annual clean-up day
spring. Residential household refuse is picked up at
curbside by the City. The cost of this service is
charged back to residents in the form of an annual
clean-up charge. The charge for 1994 was $7.00.
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STORMWATER MANAGEMENT FUND
User Fees
A user fee is established based upon the use of the
property and the total amount of impervious surface
of the property. The charge is based on the cost to
maintain the present storm drainage system and to
accumulate funds for improvements to the system.
The current base rate is $3.75 per quarter per unit.
A transfer from the General Fund of $10,000 is
budgeted as a contribution toward improvements to
the storm drainage system.
Transfers
LIQUOR FUNDS (ALL LOCATIONS)
Sales
Sales projections are based upon prior year sales
data and sales trends. The T onka Bay location was
operated by the City of Tonka Bay until December,
1994. Sales projections for this location are based
on Tonka Bay sales history. The Shorewood I
location is a new store set to open in early 1995.
Sales in this location are based on sales trends for a
store previously operated by the City in the same
area which closed in January, 1994.
23
CITY OF SHOREWOOD
SUMMARY OF ADOPTED 1995 GENERAL FUND BUDGET
REVENUE SUMMARY
AD VALOREM PROPERTY TAX
LICENCES AND PERMITS
INTERGOVERNMENTAL
FINES AND FORFEITURES
CHARGES FOR SERVICE
TRANSFERS AND MISCELLANEOUS
TOTAL BUDGETED REVENUES
ADOPTED
BUDGET
1994
1,491,888
146,500
439,015
75,000
18,000
271,921
2,442,324
EXPENDITURE SUMMARY
MAYOR AND COUNCIL
ADMINISTRATOR
GENERAL GOVERNMENTAL SERVICES
FINANCE
PROFESSIONAL SERVICES
PLANNING AND ZONING
MUNICIPAL BUILDING (CITY HALL)
POLICE
FIRE PROTECTION
PROTECTIVE INSPECTION
CITY ENGINEER
PUBLIC WORKS
CAPITAL OUTLAY
STREETS AND ROADWAYS
STREET IMPROVEMENTS
SNOW AND ICE REMOVAL
TRAFFIC CONTROUSTREET LIGHTING
SANITATIONIWASTE REMOVAUWEEDS
TREE MAINTENANCE
PARKS AND RECREATION/BEACHES
CAPITAL OUTLAY
CAPITAL IMPROVEMENT
CONTINGENCY
TOTAL BUDGETED EXPENDITURES
ADOPTED
BUDGET
1994
51,231
95,084
90,694
92,782
107,660
92,967
168,150
430,041
109,584
91,740
70,000
166,885
95,500
160,128
230,000
38,510
32,500
4,609
26,907
114,102
51 ,250
97,000
25,000
2,442,324
24
.#!
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ADOPTED
BUDGET
1995
1,491 ,888
169,900
440,720
84,000
32,000
172,477
2,390,985
ADOPTED
BUDGET
1995
52,879
93,183
87,918
96,140
112,500
93,929
88,400
448,889
123,513
95,705
77,937
182,656
99,225
162,129
250,000
38,830
35,200
4,614
19,723
124,681
41 ,250
15,000
46,684
2,390,985
(%+"G9) XV1 'u~3dO~d
(,,-tog t) lYlN3~N~3^O~~31NI
V)
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(%r' t) S~H~ 3~1~3S
(%~tr) S3NL:J
(%G" L) ~SI~ 'Sl SN.:I1
S3nN3^3~ 0313~an8 g66 t 031dOOY
OOOM3~OHS JO AllJ
-------------------
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1995 ESTIMATED REVENUES
BUDGET COMMENTS: GENERAL FUND REVENUES
TAXES:
The City levies property taxes to finance the general
operating fund which provides municipal governmental services
FISCAL DISPARITIES - Received with taxes above. In 1971, the legislature enacted
this law to allow municipalities to share in metropolitan commercial/industrial growth.
A percentage of commercial/industrial taxes are pooled ar
in the metropolitan area.
LICENSE/PERMIT FEES:
Rental Housing Ucense Fees - License fees for rental housing units.
License is valid for a term of three (3) years.
Liquor License Fees
Other Business Ucenses - Fees for refuse hauler and tree trimming licenses.
State Surcharge Collections - Surcharges collected on building permits equal to
0.5% of the improvement value.
Building Permits - Permit fee based upon valuation of structure according
to Uniform Building Code Schedule.
Dog Licenses
Other Non-business - Horse permit and alarm permit fees.
INTERGOVERNMENTAL REVENUE:
HOMESTEAD AND AGRICULTURE CREDIT AID (HACA)- A State credit which reduces the tax levy
MSA ROAD AID (Became eligible for this aid as of 1/1/90)
Aid provided by the State of Minnesota to cities over 5,000 in population to maintain
designated MSA roads.
CHARGES FOR SERVICES:
GENERAL GOVERNMENT
The City provides services to the public for which a charge is collected
such as assessment services, map sales, planning fees,etc.
ENGINEERING - Fees charged to other City funds and developers for engineering services.
RECREATION - fees charged to Freeman Park Foundation for park maintenance ($10,000)
and Crescent Beach charges ($500).
FINES & FORFEITS - Fines imposed for traffic & ordinance violations.
MISC. REVENUES - Revenue from a variety of sources such as interest income,
special assessment searches, pop sales, and other miscellaneous revenues.
LIQUOR STORE TRANSFER - Profits from liquor operations.
FUND BALANCE - Fund Balance allocated for 1995 budget purposes.
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SUMMARY OF ESTIMATED REVENUES
I 1995 GENERAL FUND BUDGET
Actual Actual Budget Jan-Oct Annual Proposed Adopted
I REVENUES: 1992 1993 1994 1994 EST -94 1995 1995
TAXES:
I General Property 1,494,073 1,438,675 1,491 ,888 700,318 1,413,364 1,491,888 1,491,888
Fiscal Disparities 82,085 76,958 39,262 78,524
Special Levy
TOTAL TAXES 1,576,158 1,515,633 1,491,888 739,580 1,491,888 1,491,888 1,491,888
I LICENSE/PERMIT:
Rental Housing 2,100 3,000 1,470 1,500
I Surcharge Rebate
Alcoholic Beverages 8,200 8,201 8,200 8,200 8,200 8,200 8,200
Others-Business 2,900 1,950 1,500 385 1,500 2,000 2,000
I State Surcharge 1,967 11,085 6,500 9,634 10,500 7,500 7,500
Building Permits 153,082 221,963 125,000 189,419 210,000 150,000 150,000
Well Permits
I Dog Licenses 2,834 1,714 2,200 1,200 1,800 1,700 1,700
Others-Misc. 140 545 100 2,200 2,300 500 500
TOTAL LICENSE/PERMIT 175,123 247,558 146,500 212,508 235,800 169,900 169,900
I INTER-GOVERNMENTAL REVENUES
FEDERAL AIDS
CDBG Grant 2,025
I STATE AIDS
Local Gov't Aid
HACA 264,934 412,352 425,265 212,633 425,265 426,970 426,970
I Misc. 5,000
MSA Road Aid 13,755 13,750 13,750 13,750 13,750 13,750 13,750
Total State Aids 283,689 426,102 439,015 226,383 439,015 440,720 440,720
I TOTAL INTERGOVERNMENTAL 283,689 426,102 439,015 228,408 439,015 440,720 440,720
CHARGES FOR SERVICE:
I General Government 9,301 4,868 7,500 11,641 13,000 6,500 6,500
Engineering 15,000 15,000
Recreation 508 329 10,500 6,000 10,500 10,500 10,500
I TOTAL CHARGES FOR SERVICE 9,809 5,197 18,000 17,641 23,500 32,000 32,000
FINES & FORFEITS 89,960 70,135 75,000 55,853 75,000 84,000 84,000
I MISC REVENUES 137,640 125,287 172,800 141,717 170,000 92,500 92,500
TRANSFERS
I From Other Funds
From Liquor Stores 35,000 40,000 40,000 40,000 40,000 50,000 50,000
TOTAL TRANSFERS 35,000 40,000 40,000 40,000 40,000 50,000 50,000
I TOTAL REVENUES 2,307,379 2,429,912 2,383,203 1 ,435,707 2,475,203 2,361,008 2,361,008
OTHER FUNDING SOURCES:
I FUND BALANCE 0 0 59,121 0 0 29,977 29,977
TOTAL REVENUES &
OTHER FUNDING 2,307,379 2,429,912 2,442,324 1 ,435,707 2,475,203 2,390,985 2,390,985
I SOURCES
27
CITY OF SHOREWOOD
ADOPTED 1995 BUDGETED EXPENDITURES
PUBLIC WORKS {21.8%}
N
00
CAPITAL EQUIP (4.1 %)
STREET PROJECTS (10.5%)
GEN. GOV'T. (26. 1 %)
PARKS (5.2%)
PARK CAPITAL IMP (1.7%)
POLICE (18.8%>
CONTINGENCY (2.0%)
CAPITAL IMP (0.6%)
FIRE (5.2%>
OTHER PUf3UC SAFElY (4.0%)
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I SUMMARY OF EXPENDITURES
GENERAL FUND
I 1995 ADOPTED BUDGET
I DEPT ACTUAL ACTUAL BUDGET BUDGET %
NO. DEPARTMENT 1992 1993 1994 1995 CHANGE
51 Mayor and Council 48,687 46,765 51,231 52,879 3.22%
I 52 Administration 89,728 93,480 95,084 93,183 -2.00%
53 General Government Services 83,551 84,560 90,694 87,918 -3.06%
54 Finance 81,035 82,962 92,782 96,140 3.62%
I 55 Professional Services 99,599 116,196 107,660 112,500 4.50%
56 Planning & Zoning 86,914 93,477 92,967 93,929 1.03%
57 Municipal Building (City Hall) 88,242 84,393 168,150 88,400 -47.43%
I 58 Police 389,612 400,704 430,041 448,889 4.38%
59 Fire 95,398 101,542 109,584 121,197 10.60%
60 Protective Inspection 80,069 84,603 91,740 95,705 4.32%
I 61 City Engineer 68,813 66,580 70,000 77,937 11.34%
62 Public Works Service 184,207 192,193 166,885 191,656 14.84%
Capital Outlay/Transfers 9,092 99,638 95,500 99,225 3.90%
I 63 Streets & Roadways 139,154 150,856 160,128 162,129 1.25%
Street Improvements Transfer 24,005 220,000 230,000 250,000 8.70%
64 Snow & Ice Removal 25,853 27,580 38,510 38,830 0.83%
I 65 Traffic ControVStreet Lighting 27,421 31,966 32,500 35,200 8.31%
67 SanitationlWaste RemovaVWeeds 6,061 12,992 4,609 4,614 0.11%
68 Tree Maintenance 18,223 21,003 26,907 19,723 -26.70%
69 Parks & Recreation 110,076 116,220 114,102 124,681 9.27%
I CapitalOutlay/Transfers 6,099 53,251 51,250 41,250 -19.51%
70 Capital Improvement 165,000 10,000 97,000 10,000 -89.69%
71 Contingency 8,636 0 25,000 45,000 80.00%
I TOTAL GENERAL FUND EXPENDITURES 1,935,475 2,190,961 2,442,324 2,390,985 -2.10%
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SUMMARY OF EXPENDITURES
GENERAL FUND
1995 ADOPTED BUDGET
DEPT SUPPLIES! SUPPORT CHARGES CAPITAL TRANS-
NO. DEPARTMENT STAFFING MATERIALS SERVICES & FEES OUTLAY FERS
51 Mayor and Council 13,714 500 14,200 24,465
52 Administration 84,083 800 7,750 550
53 General Government Services 61,293 13,750 12,650 225
54 Finance 84,540 3,450 4,250 2,900 1,000
55 Professional Services 500 112,000
56 Planning & Zoning 85,329 1,600 6,750 250
57 Municipal Building (City Hall) 7,750 75,500 5,150
58 Police 500 448,389
59 Fire 123,513
60 Protective Inspection 65,755 n5 19,075 7,100 3,000
61 City Engineer 33,937 300 38,400 300 5,000
62 Public Works Service 128,606 35,000 18,300 750 99,225
63 Streets & Roadways 94,029 30,000 38,100 250,000
64 Snow & Ice Removal 24,830 14,000
65 Traffic ControVStreet Lighting 4,000 31,200
67 SanitationlWaste Rem./Weeds 614 4,000
68 Tree Maintenance 7,473 100 12,150
69 Parks & Recreation 82,231 19,150 18,500 4,800 1,250 40,000
70 Capital Improvement 15,000
71 Contingency 46,684
TOTAL GENERAL FUND 766,434 132,175 1 ,03J ,411 46,490 10,250 404,225
PERCENT OF TOTAL 32.06% 5.53% 43.14% 1.94% 0.43% 16.91 %
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TOTAL I
52,879 I
93,183
87,918
96,140 I
112,500
93,929
88,400
448,889 I
123,513
95,705
n,937 I
281,881
412,129
38,830
35,200 I
4,614
19,723
165,931 I
15,000
46,684
2,390,985
100.00% I
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DE?ARTMENT MISSION:
The Mayor and City Council set policy for the City
and provide general direction to the Administrator in
policy implementation. The department budget
supports council development, information efforts and
special City associations and programs.
FUND:
General
DEPARTMENT: Mayor and Council
DEPT NO: 51
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DESCRIPTION OF ACTIVITY:
The City Council meets twice montly and in periodic special workshops to consider
and adopt legislative and administrtive policies that pertain to the services
provided to citizens.
OBJECTIVES:
- Televise all City Council meetings
- Inform citizens through quarterly city newsletters
- Identify and address zoning issues for specific sites for senior housing projects
- Meet with Cooperative Services Study Task Force semi-annually
- Undertake a meaningful goal setting session during the first
60 days of 1995
- As part of comprehensive plan update, undertake a city visioning process
HIGHLIGHTS/COMMENTS:
Staffing:
City Council Salaries in 1995
Supplies/Materials:
Awards and misc. supplies
Support Services:
Christmas Lake Milfoillnspections (2)
City Service Satisfaction Survey
Comprehensive Plan Visioning
Conferences and Seminars
Appreciation Dinner for City Volunteers/Staff
City Newsletters (4)
Charges & Fees:
Lake Minnetonka Conservation District (LMCD)
Assn of Metro Municipalities
League of MN Cities
Misc. Subscriptions
West Henn. Human Services
Hennepin County Fair
Excelsior Fireworks
MN Mayors Association
Board & Administrator Magazine
32
I FUND: #10 DEPARTMENT: Mayor and Council DEPT # 51
I BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted
ITEM 1992 1993 1994 1994 Est-94 1995 1995
I Staffing 10,628 13,621 13,714 11 ,273 13,528 13,714 13,714
Supplies/Materials 422 841 500 1,184 1,500 500 500
I Support Services 12,590 11,606 10,700 5,535 10,800 14,200 14,200
I Charges & Fees 24,447 20,697 25,717 16,332 18,700 24,465 24,465
Capital Outlay 600 600
I Transfers
TOTAL 48,687 46,765 51,231 34,324 44,528 52,879 52,879
I SERVICE INDICATORS:
I Conferences & 0 0 1 0 0 3 3
Schools Attended
I Newsletters Published 4 4 4 3 4 4 4
No. of Council Mtgs. 25 24 20 24 24
I No. of Workshops 4 9 5 12 12
Agenda Items 419 397 300
I Ordinances & 140 138 102
Resolutions Adopted
I % Satisfied with
Televising Council Mtgs. 87% 94%
I COST INDICATORS:
I Expenditures 48,687 46,765 51,231 34,324 44,528 52,879 52,879
- Program Revenues
I = Levy Dollars 48,687 46,765 51,231 34,324 44,528 52,879 52,879
Other Dollars
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STAFFING:
I Part time:
I Mayor 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Council members 4.00 4.00 4.00 4.00 4.00 4.00 4.00
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FUND:
General
DEPARTMENT MISSION:
To implement policy established by the City Council; offer
staff support to the City Council in its policy making role;
and manage day-ta-day operations of the City in a manner
consistent with established City values to effectively and
efficiently meet set goals & objectives.
DEPARTMENT: Administration
DEPT NO: 52
DESCRIPTION OF ACTIVITY:
The City Administrator directs City departmental operations to ensure compliance with
policies established by the City Council and with state and federal laws. The
department supports the City Council by managing Council agendas, directing the
flow of information and requests for action to the Council.
OBJECTIVES:
- Complete annual citizens satisfaction survey
- Update comparable worth pay plan
- Take a leadership role in intergovernmental cooperative efforts
in the Lake Minnetonka area
- Review City objectives in July, October and at the end of the year
- Develop a complete orientation program
- Develop an organizational team building program
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
Maintenance contracts on computer & office equipment
Miscellaneous books & supplies
Support Services:
Labor Relations Associates Contract
Conference, mileage, meetings & seminars
Charges & Fees:
Memberships to ICMA, MCMA, MAMA & MPELRA
I FUND: #10 DEPARTMENT: Administration DEPT # 52
I BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted
ITEM 1992 1993 1995 1994 Est-94 1995 1995
I Staffing 81 ,724 83,788 85,984 69,494 85,984 84,083 84,083
Supplies/Materials 762 960 800 311 450 800 800
I Support Services 5,059 8,118 7,750 5,363 6,750 7,750 7,750
I Charges & Fees 687 614 550 211 620 550 550
Capital Outlay 1,496
I Transfers
TOTAL 89,728 93,480 95,084 75,379 93,804 93,183 93,183
I SERVICE INDICATORS:
I Council Meetings 25 24 20 24 24
Council Agenda Items 419 397 300
I Park Comm. Meetings 18 23 12 12 12
Staff Meetings 50 50 42 52 52
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COST INDICATORS:
I Expenditures 89,728 93,480 95,084 75,379 93,804 93,183 93,183
I - Program Revenues 0 0 0 0 0 0 0
= Levy Dollars 89,728 93,480 95,084 75,379 93,804 93,183 93,183
I Other Dollars
I STAFFING:
Full Time:
I Admistrator/Clk 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Exec Sec/Dep Clk .50 .50 .50 .33 .33 .33 .33
I Secretary/Recept .25 .25
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FUND:
General
DEPARTMENT MISSION:
Provide staff support for the City Council including
preparation of agendas and meeting packets.
Responsible for City Clerk functions including
elections, records retention, notices and licenses.
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DEPARTMENT: General Government
DEPT NO: 53
DESCRIPTION OF ACTIVITY:
I
This department provides for the preparation for and supervision of State/Federal Primary
City General and Special elections by the Deputy City Clerk. It also provides for general
reception and secretarial duties in the City offices, as well as the recording secretary for
City Council meetings. The Deputy Clerk is the official recordkeeper of minutes and permanent
records, and supervises all staff in this area. This department is responsible for all licensing
fuctions.
I
- Update City Code in-house on a semi-annual basis
- Implement system software to its fullest capacity and identify necessary training,
including input of minutes for easier retrieval/indexing
- Continue to improve public relations by providing responses in a timely manner
- Improve City newsletter quality; research lower printing cost options
- Develop orientation package for new commission members and staff
- Update existing personnel relationship policy handbook
- Maintain or improve on helpfulness rating for office personnel (87%)
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OBJECTIVES:
HIGHLIGHTS/COMMENTS:
Includes step increases
Part time includes permanent part-time employee and summer office staff
Election judges excluded for 1995
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Staffing:
Office supplies
Maintenance contracts for computers and office machines
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Supplies/Materials:
Support Services:
Microfilming/retention of permanent documents
Conference, mileage and Seminars
Publication of legal notices for all General Fund Depts
Updates to city code
Council Recording Secretary
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Memberships to IIMC, MCFOA & Municipals
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Charges & Fees:
Capital Outlay:
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FUND: #10 DEPARTMENT: General Government Services DEPT # 53
I BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted
ITEM 1992 1993 1994 1994 Est-94 1995 1995
I Staffing 63,948 62,417 65,669 48,632 63,079 61,293 61,293
Supplies/Materials 12,020 11,610 13,750 8,277 11 ,400 13,750 13,750
I Support Services 6,091 10,298 11,050 6,798 9,548, 12,650 12,650
I Charges & Fees 1,492 235 225 210 210 225 225
Capital Outlay
I Transfers
TOTAL 83,551 84,560 90,694 63,917 84,237 87,918 87,918
I SERVICE INDICATORS:
No. of Elections held 3 3 2 0 2 0 0
I No. of Ordinances 13 21 15 13 18 15 15
I No. of Resolutions 127 117 130 89 120 120 120
Dog licenses issued 450 343 450 321 450 350 350
I Other licenses issued 15 15 20 19 20 20 20
Council Agendas 25 25 24 21 24 24 24
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COST INDICATORS:
I Expenditures 83,551 84,560 90,694 63,917 84,237 87,918 87,918
- Program Revenues
I Licenses 14,074 15,410 12,000 9,529 12,000 12,400 12,400
Sale of copies 713 798 500 744 800 1,000 1,000
I = Levy Dollars 68,764 68,352 78,194 53,644 71,437 74,518 74,518
Other Dollars
I STAFFING:
I Full time:
Exec SeclDep Clk .50 .50 .50 .67 .67 .67 .67
Secretary/Recept .75 .75 .70 .75 .75 .70 .70
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Part time:
I Clerical 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Summer/Seasonal 1.00 1.00 1.00 1.00 1.00
Election Judges 40.00 40.00 40.00
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FUND:
General
DEPARTMENT MISSION:
To administer financial policies of the City; perform
accounting functions for all fund types; invest
available funds in accordance with State Statutes;
oversee City insurance policies; and provide for
timely reporting of financial matters to City Council
staff and the public.
DEPARTMENT: Finance
DEPT NO: 54
DESCRIPTION OF ACTIVITY:
Finance is responsible for processing all financial transactions of the City in accordance with
Federal, State and Local laws, and in compliance with Generally Accepted Accounting Principles.
Transactions include accounts payable, account receivable, payroll, investments, utility billing,
special assessments, risk management, personnel benefits and financial reporting. The
Finance Director is responsible for the preparation and administration of the City budget.
OBJECTIVES:
- Prepare annual budget document and submit to GFOA Distinguished Budget
Award Program
- Prepare CAFR for submittal to GFOA Certificate of Excellence Program
- Provide monthly reports to staff, quarterly reports to City Council
- Implement Capital Improvement Annual Budget format
- Complete computerized database for General Fixed Asset records
- Review debt issues and make recommendations on debt structure
- Establish finanicial policies and procedures manual
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
Computer supplies, checks & budget supplies
Maintenance contracts for computer and office equipment
Miscellaneous supplies
Support Services:
Conferences, Mileage, Meetings & Seminars
Publication of Financial Statements & Budgets
Charges & Fees:
Memberships to GFOA & MGFOA
Subscription to GFOA periodicals
Submittal fee - GFOA Certificate of Excellence Program
Submittal fee - GFOA Distinguished Budget Award Program
Bank & Broker service charges
Capital Outlay:
Printer
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FUND: #10 DEPARTMENT: Finance DEPT # 54
I BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted
ITEM 1992 1993 1994 1994 Est-94 1995 1995
I Staffing 72,320 74,109 82,232 63,902 77,167 84,540 84,540
Supplies/Materials 3,864 2,794 3,400 2,681 3,840 3,450 3,450
I Support Services 3,031 5,530 4,250 4,208 4,850 4,250 4,250
I Charges & Fees 1,820 529 2,900 569 860 2,900 2,900
Capital Outlay 1,000 1,000
I Transfers
TOTAL 81,035 82,962 92,782 71 ,360 86,717 96,140 96,140
I SERVICE INDICATORS:
I No. Monthly Statements 12 12 12 10 12 12 12
No. Accounts Payable
I Checks Issued 2,213 2,285 1,773 2,300 2,300 2,300
Utility Bills Sent 9,000 9,200 7,050 9,400 9,600 9,600
I No. of Payroll Checks
Issued 1,168 1,073 777 977 1,000 1,000
I No. of Sp. Assess.
Rolls Maintained 16 16 18 18 18 18
I COST INDICATORS:
I Expenditures 81,035 82,962 92,782 71 ,360 86,717 96,140 96,140
- Program Revenues
Interest Earnings 86,206 86,374 65,000 30,006 80,000 75,000 75,000
I Sp. Assess. Searches 2,000 225 500 500 500
= Levy Dollars (5,171) (3,412) 27,782 41 ,354 6,717 21 ,140 21 ,140
I Other Dollars
I STAFFING:
Full time:
I Finance Dir 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Sr Acctg Clerk .70 .70 .60 .60 .60 .60 .60
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FUND:
General
DEPARTMENT MISSION:
Provide contracted professional services to the City
including general legal, prosecution, financial
audit and property assessment.
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DEPARTMENT: Professional Services
DEPT NO: 55
DESCRIPTION OF ACTIVITY:
This department provides for contracted legal, assessing and auditing services for the
City. Legal services include general counsel to the City Council, litigation and
prosecution of criminal misdemeanors. Assessing services provide property valuation
information for tax purposes. Audit services provide for the annual financial audit required
by Minnesota State Statutes.
OBJECTIVES:
- Contain costs on contracted professional services
- Attempt to utilize mediation services to avoid litigation
- Improve on helpfulness rating for assessor (74%)
HIGHLIGHTS/COMMENTS:
Supplies/Materials:
Supplies for City Assessor
Support Services:
Includes general legal fees and prosecutions, mediation services, assessing contract
and annual audit services
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FUND: #10 DEPARTMENT: Professional Services DEPT # 55
I BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted
ITEM 1992 1993 1994 1994 Est-94 1995 1995
I Staffing
Supplies/Materials 589 836 500 828 1,000 500 500
I Support Services 99,010 115,360 107,160 116,463 143,281 112,000 112,000
I Charges & Fees
Capital Outlay
I Transfers
TOTAL 99,599 116,196 107,660 117,291 144,281 112,500 112,500
I SERVICE INDICATORS:
I No. of parcels 2,716 2,716 2,780 2,818 2,818
No. of litigations 5 5 2 3 3
I No. of City Funds 23 23 25 27 28
I COST INDICATORS:
I Expenditures 99,599 116,196 107,660 117,291 144,281 112,500 112,500
- Program Revenues
Fines 28,431 28,431 18,000 9,000 18,000 19,000 19,000
I = Levy Dollars 71 ,168 87,765 89,660 108,291 126,281 93,500 93,500
I Other Dollars
I STAFFING:
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FUND:
General
OEPARTMENT MISSION:
Guide and control the physical development of
the community. Coordinate and implement long
range city-wide and area planning activities.
DEPARTMENT: Planning & Zoning
DEPT NO: 56
DESCRIPTION OF ACTIVITY:
This department is responsible for the review of development proposals, preparing and updating
the City's Comprehensive Plan, and other long range planning activities. It provides for
administration and enforcement of the City's zoning codes, and preparation and upkeep of
zoning, subdivision, floodplain and other planning and zoning related ordinances.
OBJECTIVES:
- Hold public meetings on draft Comprehensive Plan and adopt
- Update City Subdivision Code
- Establish an action plan to implement Comprehensive Plan
- Begin work on a short-term implementation plan
- Complete the automation of property records
- Undertake a Housing Plan Update
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
Maintenance contracts for computer & office equipment, and cellular phone
Miscellaneous supplies
Support Services:
Recording Secretary for Planning Commission Meetings
Air time for cellular phone
Conferences, mileage, meetings & seminars
Printing of Compo Plan map updates
Charges & Fees:
Memberships to APA, MN APA, Sensible Land Use Coalition
Subscriptions to APA Journal & Zoning News
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FUND: #10 DEPARTMENT: Planning & Zoning DEPT # 56
I BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted
ITEM 1992 1993 1994 1994 Est-94 1995 1995
I Staffing 79,828 86,769 84,267 69,015 83,250 85,329 85,329
Supplies/Materials 2,229 2,124 2,000 807 1,400 1,600 1,600
I Support Services 4,596 4,338 6,450 3,346 4,650 6,750 6,750
I Charges & Fees 261 246 250 216 250 250 250
Capital Outlay
I Transfers
TOTAL 86,914 93,4n 92,967 73,384 89,550 93,929 93,929
I SERVICE INDICATORS:
I No. of zoning apps. 24 36 35 22 40 40 40
No. of zoning complnts 8 25 15 15 30 30 30
I Planning Comm. Meetings 12 12 12 12 12 12 12
I Planning Comm. Work
Sessions 8 9 12 8 10 12 12
I COST INDICATORS:
Expenditures 86,914 93,477 92,967 73,384 89,550 93,929 93,929
I - Program Revenues
Zoning Appl. Fees 6,324 5,307 5,000 12,250 13,000 5,000 5,000
I Bldg. Permit Carryover 80,980 150,545 42,760 79,218 91,175 61,795 61,795
(from Prot. Inspection)
I = Levy Dollars (390) (62,375) 45,207 (18,084) (14,625) 27,134 27,134
Other Dollars
I STAFFING:
I Full time:
Planning Dir .85 .85 .95 .95 .95 .95 .95
I Planning Asst. .50 .50 .70 .70 .70 .70 .70
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FUND:
General
DEPARTMI=NT MISSION:
Provide for the physical operation pf City Hall:
utilities; maintenance of office equipment and the
building structure; and provide for the City's general
liability, property, auto and workers' compensation
insurance.
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DEPARTMENT: Municipal Bldg - City Hall
DEPT NO: 57
DESCRIPTION OF ACTIVITY:
The Municipal Building department provides for maintenance of all equipment located in the City
Hall, and for janitorial services to furnish a clean environment in which to conduct City business.
General Liability, Property and Casualty insurance coverages are also provided under this department.
OBJECTIVES:
- Improve City Hall landscaping
- Dispose of outdated items in storage area
- Clean City Hall Carpet.
HIGHLlGHT$/COMMENTS:
Supplies/Materials:
Maintenance contracts for copiers, telephones and office equipment
Maintenance to city hall building
City Hall supplies
Support Services:
City Hall janitorial & rug services
Utilities and phone service for City Hall - 1 new phone line
Insurance coverage for all city depts except enterprise funds
Charges & Fees:
Rental of postage meter and pop machine
Special Assessments on City owned property
Capital Outlay:
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I FUND: #10
DEPARTMENT: Municipal Building - City Hall DEPT # 57
I BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted
ITEM 1992 1993 1994 1994 Est-94 1995 1995
I Staffing
Supplies/Materials 6,581 7,317 8,050 4,527 5,800 7,750 7,750
I Support Services 73,036 68,340 78,500 33,899 74,800 75,500 75,500
I Charges & Fees 1,932 5,459 5,500 4,797 4,900 5,150 5,150
Capital Outlay 6,693 3,277 76,100 73,015 76,233
I Transfers
TOTAL 88,242 84,393 168,150 116,238 161,733 88,400 88,400
I SERVICE INDICATORS:
I Number of copies 164,653 164,653 175,000 147,176 178,000 175,000 175,000
I COST INDICATORS:
Expenditures 88,242 84,393 168,150 116,238 161,733 88,400 88,400
I - Program Revenues
Insurance rebate 18,829 13,159 15,000 0 15,000 15,000 15,000
I = Levy Dollars 69,413 71,234 153,150 116,238 146,733 73,400 73,400
Other Dollars
I STAFFING:
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FUND:
General
DEPARTMENT MISSION:
To provide a modem, flexible, full-service criminal
justice agency which is responsive to community
needs.
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DEPARTMENT: Police
DEPT NO: 58
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DESCRIPTION OF ACTIVITY:
The Police Department is a cooperative joint venture between the cities of Excelsior, Greenwood,
Shorewood and Tonka Bay. Through this venue, the department provides for the protection
of the safety and well-being of citizens in the community, the prevention and detection of
crime, and the enforcement of all local, state and federal laws in a cost-efficient manner.
OBJECTIVES:
- Complete review of police funding formula
- Maintain high helpfulness rating of police personnel (88% helpful to very helpful)
- Maintain or improve on high excellent rating on overall service (90%),
response time (92%), courteouseness/professionalism (89%), and
crime prevention programs (88%)
- Maintain or improve on "feeling of safety in my neighborhood"
(satisfied to very satisfied - 86%)
- Address discrepency in level of service requirements of the various cities
HIGHLIGHTS/COMMENTS:
Supplies/Materials:
Service for civil defense sirens
Support Services:
Police services contract for 1995
Part-time Traffic Control Specialist
Prisoner expense, court officer expense, & booking fees
Annual Police Auxilliary Dinner
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FUND: #10 DEPARTMENT: Police DEPT # 58
I BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted
ITEM 1992 1993 1994 1994 Est-94 1995 1995
I Staffing
Supplies/Materials 430 500 74 100 500 500
I Support Services 389,182 400,704 429,541 383,627 426,541 448,389 448,389
Charges & Fees
I Capital Outlay
I Transfers
TOTAL 389,612 400,704 430,041 383,701 426,641 448,889 448,889
SERVICE INDICATORS:
I Initial complaint reports 12,876 15,037 15,000 16,500 17,000 17,000
I Clearance rate - ICR's 95.8% 96.1% 96.0% 96.0% 96.0% 96.0%
Part I crimes (serious) 304 353 300 300 300 300
I Part II crimes (other) 599 623 700 650 700 700
Clearance rate (Parts I & II) 57% 57% 60% 57% 57% 57%
I Statewide clearance rate 39% 41% 38% 38% 38% 38%
I Citations issued 6,015 4,682 4,600 4,000 4,000 4,000
Police vehicles 8 8 8 8 8 8
I Shorewood demand 45.6% 44.5% 44.8% 44.5% 44.8% 44.8%
I COST INDICATORS:
Expenditures 389,612 400,704 430,041 383,701 426,641 448,889 448,889
I - Program Revenues
Fines 72,769 52,135 57,000 25,001 57,000 65,000 65,000
I = Levy Dollars 316,843 348,569 373,041 358,700 369,641 383,889 383,889
Other Dollars
I STAFFING:
Chief 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Ueutenant 1.00 1.00 1.00 1.00 1.00 1.00 1.00
I Sergeant 2.00 2.00 2.00 2.00 2.00 2.00 2.00
Investigator * 2.00 2.00 2.00 2.00 2.00 2.00 2.00
Patrol Officer 7.00 7.00 7.00 7.00 7.00 7.00 7.00
I Administrative Clerk 1.00 1.00 1.00 1.00 1.00 1.00 1.00
ClerkITypist ** 1.20 1.20 1.20 1.20 1.20 1.20 1.20
Part-Time Traffic Officer 1.00 1.00 1.00 1.00 1.00
I * 1 Juvenile Specialist ** 2 Part time @ .6 47
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FUND:
General
DEPARTMENT MISSION:
Provide the highest possible quality of fire
suppression, prevention and eduction services,
and First Responder emergency medical services.
DEPARTMENT: Fire Protection
DEPT NO: 59
DESCRIPTION OF ACTIVITY:
Fire services are contracted by the City through the cities of Excelsior and Mound.
This department provides for the protection of life and property of the citizens of
the community through fire prevention and suppression, fire inspection, building inspection,
fire code enforcement and emergency medical services.
OBJECTIVES:
- Maintain helpfulness rating of fire personnel (94% helpful to very helpful)
- Maintain or improve on high excellent/good rating on overall
service (93%), response time (98%), courteousness/professionalism (98%)
and inspection and fire prevention programs (82%)
HIGHLIGHTS/COMMENTS:
Support Services:
Fire contracts with Mound ($6,443) and Excelsior ($117,070)
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FUND: #10 DEPARTMENT: Fire Protection DEPT # 59
I BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted
ITEM 1992 1993 1994 1994 Est-94 1995 1995
I Staffing
Supplies/Materials
I Support Services 95,398 101 ,542 109,584 109,747 109,747 123,513 123,513
Charges & Fees
I Capital Outlay
I Transfers
TOTAL 95,398 101 ,542 109,584 109,747 109,747 123,513 123,513
I SERVICE INDICATORS:
Excelsior Fire Dept. for Shorewood
I Fire calls 67 81 90 84 90 95 95
Rescue calls 102 96 110 75 95 100 100
I Inspection hours 30 62 80 41 55 75 75
I Investigation hours 10 16 25 35 40 35 35
Other hours * 150 457 380 374 450 450 450
I Cost of emergency
response 86,927 94,789 101,479
I Cost of inspection!
investigation 8,471 8,352 8,105
I * includes plan review, paper work, complaint investigation, tank removals, burning permits, etc.
COST INDICATORS:
I Expenditures 95,398 101 ,542 109,584 109,747 109,747 123,513 123,513
- Program Revenues 0 0 0 0 0 0 0
I = Levy Dollars 95,398 101 ,542 109,584 109,747 109,747 123,513 123,513
I Other Dollars
STAFFING:
I Chief 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Asst. Chief 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Captain 2.00 2.00 2.00 2.00 2.00 2.00 2.00
I Lieutenants 4.00 4.00 4.00 4.00 4.00 4.00 4.00
Fire Marshall 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Training Officer 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Firefighters 20.00 20.00 37.00 30.00 30.00 37.00 37.00
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FUND:
General
DEPARTMENT MISSION:
Enforce construction safety and related building
codes through plan review and inspections.
Enforce animal control ordinances.
DEPARTMENT: Protective Inspection
DEPT NO: 60
DESCRIPTION OF ACTIVITY:
This department provides for the issuance building and construction permits, review of
construction plans and specifications, enforcement of all building codes under the Uniform
Building Code, inspection of rental housing units, and inspection of zoning violations.
The department also provides for contractual animal control, which includes patrol, detention
and disposition of stray domestic animals.
OBJECTIVES:
- Increase and enhance public information through the development of at least
two additional handouts relative to building codes (Total of 4)
- Draft an article for each City newsletter
- Explore joint inspection possibilities with adjoining communities
- Implement automated permit tracking system
- Increase helpfulness ratings of building inspector
(68% helpful to very helpful in 1993)
- Increase helpfulness ratings of animal control personnel
(49% helpful to very helpful in 1994)
- Increase citizen excellent/good rating on overall service (74%) and
courteousness/professionalism (73%) of inspection staff - 1993
- Increase City excellent/good rating on overall service of
animal control personnel (33%)
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
Maintenance contracts on computer and office equipment
Miscellaneous supplies
Support Services:
Contractual inspections during vacations, sick leave
Conferences, mileage, meetings & seminars
Printing of application forms
Animal control contract with City of Chanhassan
Charges & Fees:
Membership to ICBO
Remittances to state of permit surcharges collected
Capital Outlay:
Notebook Computer
I FUND: #10 DEPARTMENT: Protective Inspection
DEPT # 60
I BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted
ITEM 1992 1993 1994 1994 Est-94 1995 1995
I Staffing 56,605 56,232 64,365 45,319 55,700 65,755 65,755
Supplies/Materials 1,884 596 1,775 358 500 775 775
I Support Services 13,049 17,014 18,500 10,266 16,563 19,075 19,075
I Charges & Fees 8,531 10,761 6,500 8,815 10,500 7,100 7,100
Capital Outlay 600 437 537 3,000 3,000
I Transfers
TOTAL 80,069 84,603 91,740 65,195 83,800 95,705 95,705
I SERVICE INDICATORS:
I No. of permits issued
New Homes 55 102 75 47 90 75 75
Additions/Other 496 593 500 311 600 500 500
I A vg inspections/permit
New Homes 8-10 8-10 8-10 8-10 8-10 8-10 8-10
Additions/Other 2-4 2-4 2-4 2-4 2-4 2-4 2-4
I No. of complaints 21 18 25 15 25 25 25
I COST INDICATORS:
I Expenditures 80,069 84,603 91,740 65,195 83,800 95,705 95,705
- Program Revenues
Building Permits 153,082 221,963 125,000 109,135 170,000 150,000 150,000
I State Surcharges 7,967 11,085 6,500 5,658 8,000 7,500 7,500
Rental Housing Licenses 0 2,100 3,000 1,260 1,500 0 0
I = Levy Dollars (80,980) (150,545) (42,760) (50,858) (95,700) (61,795) (61,795)
Other Dollars
I STAFFING:
I Full time:
Building Official 1.00 1.00 1.00 1.00 1.00 1.00 1.00
I Planning Dir .15 .05 .05 .05 .05 .05 .05
Planning Asst .50 .30 .30 .30 .30 .30 .30
Secretary/Recept .10 .10 .10 .10 .10 .10
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FUND:
General
DEPARTMENT MISSION:
DEPARTMENT: City Engineer
Provide engineering and construction management
services for the City.
DEPT NO:
61
DESRIPTION OF ACTIVITY:
This department is responsible for general engineering services in the City, as well as
preparation of feasibility studies, plans and specifications, and on-site inspection of
City projects. The City Engineer also reviews all development proposals and plans.
Prior to 1995, the City has contracted for the City Engineer. A full time City Engineer
position has been approved by the City Council for the second half of 1995.
OBJECTIVES:
- Complete an inventory of right-of-way needs on collector street system
- Keep construction project files up-to-date and accurate
- Communicate in written form to affected residents at least two
(2) times during a construction project
- Keep change orders at less than 5% of original contract amount
- Complete a smooth transition to the City Engineer/Public Works Director position
- Provide in-house engineering at or below 15% of project construction cost
- Keep in-house design below 7% of project cost
- Provide good public relations with property owners adjacent to construction projects
HIGHLIGHTS/COMMENTS:
Staffing:
City Engineer for 1/2 year
Part-time Clerical
Supplies/Materials:
Books and Materials
Support Services:
Contractual engineering for 1995
Additional phone line and cellular phone
Conferences and mileage
Charges & Fees:
Subscriptions and Memberships
Capital Outlay:
Computer and software
Office furniture - Drafting Table, etc.
I FUND: #10 DEPARTMENT: City Engineer DEPT # 61
I BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted
ITEM 1992 1993 1994 1994 Est-94 1995 1995
I Staffing 33,937 33,937
I Supplies/Materials 300 300
Support Services 68,813 66,580 70,000 37,595 70,000 38,400 38,400
I Charges & Fees 300 300
Capital Outlay 5,000 5,000
I Transfers
TOTAL 68,813 66,580 70,000 37,595 70,000 77,937 77,937
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SERVICE INDICATORS:
I COST INDICATORS:
I Expenditures 68,813 66,580 70,000 37,595 70,000 77,937 77,937
- Program Revenues
I Park Cap. Imp. Fund
Water Fund
Sewer Fund
I MSA
Public Projects
Private Projects 15,000 15,000
I = Levy Dollars 68,813 66,580 70,000 37,595 70,000 62,937 62,937
Other Dollars
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STAFFING:
I City Engineer 1.00 1.00
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FUND:
General
DEPARTMENT MISSION:
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DEPARTMENT: Public Works Service
Provide supervision and support for all public
works functions; provides for public works utilties,
shop and equipment maintenance and fuels
DEPT NO: 62
DESCRIPTION OF ACTIVITY:
The Public Works Service department is responsible for all general public works duties,
maintenance of all public works equipment, and maintenance of the public works facility.
OBJECTIVES:
- Perform preventative maintenance on all equipment within 100 miles or 10 hours
of scheduled service
- Perform 90% of City building repairs and preventative maintenance using City personnel
- Maintain or improve on helpfulness rating of Public Works personnel
(92% helpful to very helpful)
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
Includes motor fuel, maintenance of equipment and buildings, and inventory supply items
Support Services:
Uniforms for crew
Utilities and telephone service for public works building
Conference, mileage, meetings & seminars
Miscellaneous - damage to private property (mailboxes, etc)
Charges & Fees:
Miscellaneous equipment rentals
Membership to MN Street Superintendents Assn
Capital Outlay:
Transfers:
Transfer to Equipment Replacement Fund
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FUND:
General
OEPARTMENT MISSION:
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DEPARTMENT: Streets & Roadways
To maintain and upgrade City streets, parking areas
and storm water control systems in an efficient and
economical manner
DEPT NO: 63
DESCRIPTION OF ACTIVITY:
Includes ongoing maintenance consisting of street patching, street sweeping, roadside mowing,
painting of lane markings, minor storm sewer repair, and the annual sealcoating program.
OBJECTIVES:
- Develop a pavement management system to aid in scheduling of street projects
- Paint lane markings on all designated streets
- Sweep each City street at least once annually
- Mow roadsides at least twice annually
- Mow boulevards at least 6 times annually
- Visually inspect storm drainage grates annually and repair as needed
- Increase satisfaction rating on condition of streets (my street 58%;
streets in general 64%)
- Maintain or improve satisfaction level on cleanliness of streets (81 %)
- Increase citizen excellent/good service rating on street maintenance (62%)
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
Rock, gravel & bituminous for street & road repair
Support Services:
Operators and equipment for contracted street & road repair
Safety training
Contracted road striping
Transfers:
Transfer to Street Replacement Fund
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I FUND: #10 DEPARTMENT: Streets & Roadways
DEPT # 63
I BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted
ITEM 1992 1993 1994 1994 Est-94 1995 1995
I Staffing 76,708 86,080 92,528 70,570 88,586 94,029 94,029
I Supplies/Materials 60,198 30,822 30,000 25,257 30,000 30,000 30,000
Support Services 2,248 33,954 37,600
41,277 43,777 38,100 38,100
I Charges & Fees
Capital Outlay 24,005
I Transfers 220,000 230,000 230,000 230,000 250,000 250,000
TOTAL 163,159 370,856 390,128 367,104 392,363 412,129 412,129
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SERVICE INDICATORS:
I Miles of street
State 3 3 3 3 3 3 3
I County 2 2 2 2 2 2 2
City - MSA 9 9 9 9 9 9 9
City - Local 38 38 39 39 39 39 39
I Miles Sealcoated 0 5 5 5 5 5 5
Tons of patch material 1,120 1,068 1,500 245 1,200 1,300 1,300
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COST INDICATORS:
I Expenditures 163,159 370,856 390,128 367,104 392,363 412,129 412,129
I - Program Revenues
MSA Maintenance 13,755 13,755 13,750 13,750 13,750 13,750 13,750
Budgeted Reserve 28,000 15,000 15,000 28,000 28,000
I = Levy Dollars 149,404 357,101 348,378 338,354 363,613 370,379 370,379
I Other Dollars
I STAFFING:
Full time:
I Lt Equip Oper/Foreman 2.50 2.50 2.50 2.50 2.50 2.50 2.50
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General
DEPARTMENT MISSION:
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DEPARTMENT: Snow & Ice Removal
Provide snow and ice control for public streets and
City owned parking Jots to ensure the safe and
efficient movement of traffic
DEPT NO: 64
DESCRIPTION OF ACTIVITY:
This department is reponsible for the plowing and removal of snow after a 2-inch or greater
snowfall has occured. Street sanding with a salt/sand mixture is used as a measure of ice control,
and is performed as needed.
OBJECTIVES;
- Remove snow and ice and complete salt/sand operations within 14 hours after
the end of a snow event
- Complete widening and clean up functions within 48 hours of a snow event
- Maintain high citizen excellent/good service rating on snow removal (91%)
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
Sand and calcium chloride for ice control
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FUND:
General
DEPARTMENT MISSION:
Provide for street lighting and traffic signals at
intersections and other locations throughout the
City for the safety of pedestrians and vehicular
traffic
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DEPARTMENT: Traffic Control/St Lights
DEPT NO: 65
DESCRIPTION OF ACTIVITY:
Includes maintenace of semaphores and traffic control devices, and maintenance/replacement
of regulatory and informational road signs. Provides for electricity for street lights and traffic control
devices.
OBJECTIVES:
- Perform a cost efficiency study of street lighting system
HIGHLIGHTS/COMMENTS:
Supplies/Materials:
Maintenance to semaphores and Hwy 7 & Vine Hill Road, Christmas Lake Road,
County Road 19, Hwy 41 and Old Market Road
Street signs & posts
Support Services:
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FUND:
General
DEPARTMENT MISSION:
DEPARTMENT: Sanitation/Waste Rmv/Weeds
Provide for the general sanitation and cleanliness
of the City and provide for the treatment of noxious
weeds on City properties.
DEPT NO: 67
DESCRIPTION OF ACTIVITY:
Activities include spraying of boulevards and roadways for weed control, and clean-up
of properties in violation of City zoning and sanitation codes. as necessary.
OBJECTIVES:
- Resolve all property cleanup complaints
- Resolve 100% of weed complaints
HIGHLIGHTS/COMMENTS:
Staffing:
Miscellaneous staff time for property clean-ups
Support Services:
Miscellaneous property clean-ups
Contracted weed spraying services
I FUND: #10 DEPARTMENT: Sanitation/Waste RemovallWeeds DEPT # 67
I BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted
ITEM 1992 1993 1994 1994 Est-94 1995 1995
I Staffing 2,886 485 609 547 633 614 614
I Supplies/Materials
Support Services 3,175 2,507 4,000 2,450 3,000 4,000 4,000
I Charges & Fees
Capital Outlay
I Transfers 10,000
TOTAL 6,061 12,992 4,609 2,997 3,633 4,614 4,614
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SERVICE INDICATORS:
I No of weed complaints 2 2 2 2
No of notices served 2 2 2 2
I
No of parcels sprayed 0 0 0 0
I Miles/roadside sprayed 10 10 10 10 10 10
Spraying in Dollars 2,240 2,407 3,000 2,450 2,600 3,000 3,000
I COST INDICATORS:
I Expenditures 6,061 12,992 4,609 2,997 3,633 4,614 4,614
I - Program Revenues
= Levy Dollars 6,061 12,992 4,609 2,997 3,633 4,614 4,614
I Other Dollars
I STAFFING:
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FUND:
General
DEPARTMENT MISSION:
To provide diseased tree inspection services to
residents; to remove diseased trees located on City
property; and to maintain and trim trees located on
City rights-of-way and other property
DEPARTMENT: Tree Maintenance
DEPT NO: 68
DESCRIPTION OF ACTIVITY:
This department is responsible for detection and removal of diseased and unsafe trees on City
rights-of-way and other properties, and pruning of trees on city property. Tree inspection
services are provided to citizens on an on-call basis.
OBJECTIVES:
- Remove 100% of diseased trees on public property
- Respond to all property owner requests to identify diseased trees
- Maintain and trim trees on City property which present a hazard to public
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
Paint for tree marking
Support Services:
Contracted tree and brush removal
Tree inspection certification
FUND:
General
DEPARTMENT MISSION:
Maintain City parks, trails & beaches to ensure safe
and enjoyable recreational amenities, and coordinate
recreational opportunities for City residents of all
ages and physical abilities
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DEPARTMENT: Parks & Recreation
DEPT NO: 69
DESCRIPTION OF ACTIVITY
The department is responsible for the maintenance of all City parks, including
playgrounds, ballfields, trails, ice rinks, buildings and other play areas.
Winter ice skating, and summer recreation programs (administered by Minnetonka
Community Schools) are coordinated under this department.
OBJECTIVES:
- Make playground equipment handicap accessable to people with disabilities
through use of CDSG funding
- Add and/or replace 5 picnic tables per year
- Plant at least 10 trees per year
- Assist Shorewood Parks Foundation in coordination of fund raising efforts
- Assist Shorewood Parks Foundation in building a concession bldg. - Freeman Park North
- Undertake park project management internally
- Continue to develop user support for funding improvements and maintenance in parks
- Increase knowledge and use of Shorewood's parks
- Increase satisfaction rating of condition (84%) and amount of recreation equipment
in parks (75%)
- Maintain satisfaction rating of park maintenance (91%)
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
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Supplies/Materials:
Small tools
Maintenance contracts for computer and office equipment
Maintenance to park equipment and buildings
Rock, black dirt, gravel, sand, fertilizers, seed for parks
Support Services:
Contracted park planning services
Playground and beach scheduling services - Mtka Community Services
Contracted. weed control in parks
Park utility and telephone charges
Annual park newsletter
Charges & Fees:
Rental of portable toilets
Capital Outlay:
5 new picnic tables
Transfers:
Transfer to Park Capital Improvement Fund
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I FUND: #10 DEPARTMENT: Parks & Recreation DEPT # 69
I BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted
ITEM 1992 1993 1994 1994 Est-94 1995 1995
Staffing 64,610 75,092 71 ,652 69,550 82,509 82,231 82,231
I Supplies/Materials 20,121 17,029 22,150 17,260 18,900 19,150 19,150
Support Services 21,652 17,666 15,800 16,644 25,950 18,500 18,500
I Charges & Fees 3,693 6,433 4,500 4,926 6,000 4,800 4,800
Capital Outlay 6,099 3,251 1,250 974 1,250 1,250 1,250
I Transfers 50,000 50,000 50,000 50,000 40,000 40,000
TOTAL 116,175 169,471 165,352 159,354 184,609 165,931 165,931
I SERVICE INDICATORS:
Acres of maint park 79.70 79.90 79.90 79.90 79.90 79.90 79.90
I No. of ballfields
Softball 3 3 3 3 3 3 3
Baseball 4 4 4 4 4 4 4
I No. of shelters 3 3 3 3 3 3 3
No. of hockey rinks 2 2 2 2 2 2 2
I No. of skating rinks 3 3 3 3 3 3 3
Miles of Trails 2.25 2.50 2.75 2.75 2.75 2.75 2.75
I Cost of maint per acre 992 1,077 1,055 1,198 1,188 1,083 1,083
No. of times rinks are
cleaned & resurfaced 80 80 80 80 80 80 80
I No. of picnic tables 20 25 30 30 30 35 35
No. of Tennis Courts 4 4 4 4 4 4 4
I COST INDICATORS:
Expenditures 116,175 169,471 165,352 159,354 184,609 165,931 165,931
I - Program Revenues
Shorewood Park Found. 10,000 1,000 10,000 10,000 10,000
I T onka Bay - Beach 508 329 500 500 500 500
Liquor Store Transfer 35,000 40,000 40,000 40,000 40,000 50,000 50,000
= Levy Dollars 80,667 129,142 114,852 118,354 134,109 105,431 105,431
I Other Dollars
STAFFING:
I Full time:
I Lt Equip Oper/Foreman 1.40 1.40 1.50 1.50 1.50 1.50 1.50
Part time:
Clerical 1.00 1.00 1.00 1.00 1.00
I Summer 1.00 1.00 2.00 3.00 3.00 3.00 3.00
Winter (rinks) 9.00 9.00 10.00 10.00 10.00 10.00 10.00
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FUND:
General
DEPARTMENT MISSION:
DEPARTMENT: Capital Improvement
To provide a conduit for funding of capital
improvement program through the transfer of dollars
levied through the City's General Fund
DEPT NO: 70
DESCRIPTION OF ACTIVITY:
Provides a conduit for the transfer of General Fund money to the appropriate fund.
OBJECTIVES:
None
HIGHLIGHTS/COMMENTS:
Transfers:
Transfer to Capital Reserve Fund for future capital improvements
I FUND: #10 DEPARTMENT: Capital Improvement DEPT # 70
I BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted
ITEM 1992 1993 1994 1994 Est-94 1995 1995
I Staffing
I Supplies/Materials
Support Services
I Charges & Fees
Capital Outlay
I Transfers 165,000 10,000 97,000 97,000 97,000 15,000 15,000
TOTAL 165,000 10,000 97,000 97,000 97,000 15,000 15,000
I' SERVICE INDICATORS:
I COST INDICATORS:
I Expenditures 165,000 10,000 97,000 97,000 97,000 15,000 15,000
- Program Revenues
I Sale of House 87,000 87,000 87,000
I = Levy Dollars 165,000 10,000 10,000 10,000 10,000 15,000 15,000
Other Dollars
I STAFFING:
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FUND:
General
DEPARTMENT MISSION:
To provide for unanticipated increases in program
costs and decreases in anticipated revenue; and
to provide a source of funds for projects and
purchases approved during the fiscal year by the
City Council
DEPARTMENT: Contingency
DEPT NO: 71
DESCRIPTION OF ACTIVITY:
Provides budgeted funds for increases in costs or programs which were not anticipated
at the time the budget was established. Use of contingency funds is solely at the
discretion of the City Council and requires a budget amendment be adopted by the
City Council.
OBJECTIVES:
None
HIGHLIGHTS/COMMENTS:
Support Services:
Council Contingency
I FUND: #10 DEPARTMENT: Contingency DEPT # 71
I BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted
ITEM 1992 1993 1994 1994 Est-94 1995 1995
I Staffing
Supplies/Materials
I Support Services 8,636 25,000 46,684 46,684
I Charges & Fees
Capital Outlay
I Transfers
TOTAL 8,636 0 25,000 0 0 46,684 46,684
I SERVICE INDICATORS:
I COST INDICATORS:
I Expenditures 50,000 50,000 25,000 46,684 46,684
- Program Revenues
I Refunds & Reimbursemts 0 4,456 1,000 1,000 1,000
= Levy Dollars 50,000 45,544 24,000 45,684 45,684
I Other Dollars
I STAFFING:
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CITY OF SHOREWOOD
1995 DEBT SERVICE SUMMARY
Year of Tax* Revenue
Fund Description Issue Maturity Principal Interest Supported Supported
91 G.O. Improvement Series 1993A 1993 2004 40,000 12,470 52,470
95 G.O. Improvement Refunding 1989 2003 100,000 22,300 122,300
96 Tax Increment Revenue 1991 2000 90,000 82,800 172,800
TI F 1-1
97 G.O. Storm Sewer Improvement 1991 1997 6,000 1 ,400 8,047
Storm Sewer Improvements, District 2
99 G.O. Improvement Series 1991 A 1991 2002 105,000 39,308 144,308
TOTALS 341,000 158,278 8,047 491,878
* Tax Supported includes 5% overlevy requirement
Improvement Bonds are issued to pay cost of infrastruture construction
in new developments. The cost is assessed back to the new development
and collected over a period of years.
LEGAL DEBT LIMIT
The City of Shorewood currently has no debt which is applies to the legal debt limit.
The legal debt limit is equal to two percent (2%) of the City's market value. The limit
increases as the value of the City increases. The total amount of tax supported general
obligation debt that City of Shorewood can issue in accordance with the debt limit
is $8,474,084.
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CAPITAL PROJECTS
The City Council adopts a five year capital improvement plan which outlines capital
needs for the following five years. The first year of this plan is adopted as the Capital
Projects budget for the coming year. The adopted plan for the years 1995 - 1999 is
included herein.
The five year plan is only a plan and is subject to change as priorities or necessity
dictates. The projects do not begin until actually approved by the City Council. A
public hearing must be held on many of the projects before they can be approved.
The 1995 - 1999 plan outlines total capital projects and equipment in the amount of
$5,242,158 over the five years.
The City maintains several revolving Capital Funds which fund individual projects as
they are approved by the City Council. These funds include the Capital Reserve Fund,
Park Capital Fund, Equipment Replacement Fund, Street Reconstruction Fund, MSA
Fund and Trail Fund. The first year of the capital improvement plan is adopted by the
City Council as the budget for the coming year. The budget indicates estimated
project costs in a summary form and indicates the funding source for the project.
Detailed budgets are prepared at the time the project is formally approved. The total
amount budgeted for 1995 capital projects and equipment is $1,020,686.
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I . INTRODUCTION
This Capital Improvement Program (CIP) is a coordinated schedule
of municipal capital projects, improvements and purchases for the
years 1995 through 1999. Furthermore, it is a Capital Improvement
Finance Plan. It identifies sources of revenue to pay for the
planned capital project improvements and purchases. There are two
main parts which are integrated into this program document, the
Capital Improvement Plan and the Finance Plan.
The Capital Improvement Plan consists of several elements. The
capital improvement narrative explains each capital expenditure by
function. The capital improvement project schedule lists
expenditures by year over the five year period. The Funding Source
Summary traces all expenditures and revenues in and out of each of
the various funds, and tracks fund balances during each capital
improvement fiscal year. The section entitled "Projects Not
Assigned a Year" is a list of. projects which have been identified
but not developed enough or attained a high enough priority to be
scheduled at this time. The final schedule in this section is a
summary of expenditures by funding source.
The Finance Plan section is a summary of general fund
appropriations for capital proj ects and a summary of acti vi ty in
the capital reserve fund over the five year period of the CIP.
Also included in this section is a sample Capital Improvement
Budget Resolution which would have to be passed separately for the
first year of the program, 1995. It budgets capital purchases and
projects for the year.
The Capital Improvement Program is an important element of the
comprehensi ve planning process. See Step 4: "plans, proj ects,
programs" of the Comprehensive Planning Process Chart on Page 3.
It is the bridge between policy planning and implementation. It is
the direction the City will take over the next five years and
beyond in undertaking and financing capital improvements
consistent with the City's Comprehensive Plan. With this Capital
Improvement Program the City Council is integrating the City's
physical needs with financial resources.
This document has been reviewed and recommended by the Planning
Commissionj the Parks and Trails section by the Park Commission.
The Comprehensive Plan is scheduled to be updated by the end of
February, 1995, following neighborhood meetings and a public
hearing: As a result of this exhaustive process it is likely this
Capital Improvement Program document will be revised in the Spring
of 1995 to make it consistent with the goals of the revised
Comprehensive Plan.
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It is important to recognize that needs, resources, and
projections change over the years. Therefore, it needs to be a
fluid program, with review and update each year, and in this case,
more than once a year.
The CIP' s place in the City Council's work agenda is explained
well in the City's Comprehensive Annual Financial Report:
"The City Council recognizes that its work consists of more
than responding to citizen requests and adopting an annual
budget. The City Council's calendar consists of three phases.
The first phase is Planning, which includes employee and
systems evaluations, review of the previous years work plan,
review of the City's Comprehensive Plan Executive Summary,
review of the Statements of Purpose and Values, and
identification and prioritization of issues for the next
twelve and twenty-four months.
The second phase is that of Programming. Each year the five-
year Capital Improvement Program is reviewed and updated
based upon priorities established in phase one. In addition,
any changes to the Comprehensive Plan are made based upon the
phase one decisions.
The third phase is Budgeting. The Capital Improvement Budget
is established as year one of the five-year Capital
. Improvement Program. This five-year Capital Improvement
Program is a very important financial planning document as it
projects the City's capital improvement needs and identifies
financial resources to meet those needs. It clearly
identifies areas where policies are lacking and where
problems may arise in the future."
Each project which is identified in this program must be approved
by the City Council under normal processes. A typical project
public improvement process is shown as a separate appendix.
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. .;-
projec,s, programs
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comprehensive planning process
~ Ir Plan~i~~..~~~ti~~H'" ]-
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11 physical' economic . social f~
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~@ use ( tanon ! faClIItles latlon values! potentials. t
~ . ~
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.:;:::.:.:.........;.:.:.:.....1@~j\jt:.:.:.:.:..:.;........................:.:.:.:.:.;.:.:.:..;.::;:;.;....:.:...............:.:.:.........:...:.;...:.......:.:...:.:.:.:.:.;.::.;::
0J [Z........... ..)<<.,.".,...,....,.............................................................,...,.,...............w......... ..........................".,.
~. ~ policy plan ~.
...
inventory
anatysis
goals and
objectives
planning and
cievelocment
poiicies plan
..
. '., ^ '';'' <' '..." ..' . .
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II.
CAPITAL IMPROVEMENT PLAN
The first section of the Capital Improvement Plan explains
proposed capital projects and expenditures by function: water,
streets, drainage, sanitary sewer, public facilities, equipment,
and parks. It consists of a project narrative, a project schedule,
and a funding source summary which traces the affect of the
scheduled proj ects on the various funds in the Ci ty . The second
section is a series of charts which layout the project schedules
for each year of the five year plan.
79
This section
completion of
will need to
the Comprehensi ve
be
Plan
revisited following
review process.
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WATER
In recent years, the City has investigated the feasibility of a
city-wide water system, and ways of making the existing system
more efficient and economical. Future capital expenditures should
concentrate on proper upgrades to the system, combined with
orderly expansion where possible.
1995:
Water System Analysis. An overall water system analysis was
last performed in 1984 in conjunction with the Comprehensive Water
Plan. This analysis was performed for the water system as a whole
(city-wide) to help guide future water extensions towards an
overall system. It is now apparent that a complete water system
is not imminent, and that near-future extensions of the existing
systems must be carefully analyzed to prevent problems to existing
users. This analysis should include field calibration of the
model to ensure accuracy.
ESTIMATED COST: $10,000
SOURCE:
Water Fund
Shady Hills Area Watermain Loop (Shady Hills Alley). In
1994 water use in the Shady Hills Areas was transferred from
Minnetonka water to the Southeast system through the use of the 8"
DIP placed in Waterford Fourth Addition. While this area is
technically served from two directions, the Minnetonka connection
is only an emergency backup, and is not automatic (gate valves
need to be manually turned on). Therefore, another "loop" should
be connected from the Shorewood system.
Eventually, it is desirous to accomplish these loops through
connections in both Vine Hill road and the so-called Shady Alley.
However, the Vine Hill loop would ordinarily be placed when Vine
Hill is reconstructed. Therefore, the Shady Alley loop should be
placed in 1995 to accomplish a secondary water source until the
Vine Hill Loop can be built.
ESTIMATED COST: $8,500
SOURCE:
Water Fund
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Water Extension policv:
As a part of the Comprehensive Plan review the City Council should
review and update the current water extension policy. A summary of
discussions held by the Council in 1992 is presented on the
following page.
1995-1999:
Trunk Extensions. The City has had, and will continue to have,
trunk extension needs. The connection of the Southeast area and
the Arnesbury System has been made shorter due to recent
development, but a final route, potential easements, and actual
connection still remain. This program provides a means of funding
this connection and minor extensions. The City should set aside
funds each year for this purpose.
ESTIMATED COST (per year) :
$25,000
SOURCE:
Water Fund
8 1
.
Provide all individual water systems with
source of water including a water tower on
side.
a backup
the west
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Follow-un thouaht to the work session notes - Mondav, Mav 18, 1992
WATER SYSTEM OVERALL GOAL
Allow maintenance of individual wells throughout as much of the
Ci ty as possible while encouraging the interconnection of
municipal systems and requiring new subdivisions within a water
system area to connect to the municipal water system.
Obiectives:
· Provide for the interconnection of all municipal water
systems.
· Require all new developments to hookup to municipal
water which are within a municipal water service area.
· Initiate a fund to finance the interconnection of
systems and a water tower on the west end.
Potential Fundina Sources:
· Bond defeasance funds
· A surcharge on west end system water bills
. Any fund balance in a Public Works facility account
· Proceeds from the balloon payment due from the sale of
the house behind City Hall
. Transfer from water fund cash balance
. General or capital fund transfer
. TIF districts associated with senior housing (option
added later)
Besides tower and interconnection expenses, balances in this water
system improvement fund could be used to pay the City's share of
projects to get water to new developments. Formula for paying for
the cost of getting watermain to a new development:
20% charged to the developer to be paid up front;
20% City for oversizing and on assessable frontage
60%
property owners along the
assessment to be paid upon
for $500 which would be
availability charge
way in a form of deferred
hookup to the system, except
an up front fire hydrant
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STREETS
The need for safe, well-maintained streets has been recognized as
important by the City of Shorewood, as well as by the traveling
public in general. Street maintenance functions have annually been
budgeted in the general fund as follows: patching $30,000; and
seal coating $35,000. In addition, funds have been set aside for
street overlays ($80,000 per year) and reconstruction, which is
growing to $170,000 in 1995. Public Works and Engineering believe
that it may not be economically advisable to continue maintenance
functions without reconstruction. Proper drainage and subgrade of
a roadway are essential to long pavement life and are left
uncorrected with a simple overlay.
This section
completion of
will need to
the Comprehensi ve
be
Plan
revisited following
review process.
The S'Decial Assessment Question:
In addressing the policy considerations identified in the 1992-
1996 CIP, specifically design standards and financing options, the
City Council established and accepted the final report of a Street
Reconstruction Financing Task Force in 1992.
During 1993, the Council considered a special assessment ordinance
consistent with the recommendations of the Task Force of assessing
one'""'third the cost of a typical street, and similar to the program
described in the 1993-1997 CIP. The Council determined that the
proposed ordinance should not be adopted at this time. There was
concern voiced for the actual benefit to property owners from
improving collector streets, for the concept of a special
assessment adding to the "tax burden", for truck traffic due to
construction, and for the fact that many streets do not have water
utili ty mains under them. The Council will continue to consider
these issues.
This 1995-1999 CIP continues to plan for street reconstruction
without the added revenue source of special assessments. The
taxing effort for street reconstruction is being accelerated by
$20,000 per year, $170,000 in 1995 to $250,000 in 1999 in
anticipation of greater street reconstruction needs. The annual
overlay effort remains constant at $80,000.
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Streets Defined:
Shorewood has two very different kinds of streets: standard local
streets and MSA/local collector streets. MSA stands for Municipal
State Aid. In 1990 Shorewood became a part of the MSA system and
therefore eligible for State funding for a portion of the maj or
roadways in the City. Currently the amount budgeted is at about
$220,000 per year. Appropriately, 25 percent is being utilized on
program management, planning and easement acquisition for future
MSA projects. There is a potential penalty for not using the
funds on a timely basis. Construction funds from MSA may not be
used for local utility improvements (i.e. water mains) or for
asphalt bike trails. They can, however, be used for storm sewer
(in the roadway) sidewalks (5 I wide max.) and must utilize curb
and gutter. Street planning should incorporate trail plans as
adopted by the City Council (see Park and Trail section).
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MSA/LOCAL COLLECTORS
Desian policv:
The current minimum width and current Shorewood standard for MSA
streets is 26 feet. This width could be adjusted by the City
Council (with State approval) if factors might call for a
different width, such as the need for on-street bike lanes, need
for on-street parking, high traffic counts or other safety
considerations. Such changes should be made only after holding a
public information meeting. Curb and gutter is required on MSA
system streets.
Reconstruction proiect Schedule:
The current, average, estimated cost per mile of reconstruction to
MSA standards is $712,800. The following project list is a
blending of the City Engineer I s needs analysis with available
financial resources. During 1995 right-of-way acquisition and
preliminary design work can be taking place.
Foot- 1995 1996 1997 1998 1999
aqe
1,500 Lake Linden $200,000
1,700 Yellowstone to $230,000
Country Club
2,300 Country Club $50,000 $300,000
4,200 Smithtown Road $540,000
Country Club
to Eureka Road
TOTAL $50,000 $730,000 $0 $540,000 $0
Additional potential projects for the future are the remainder of
Smithtown Road, Galpin Lake Road (which must yet be officially
designated) and Covington Road.
Because of the time and potential additional expense for obtaining
right-of-way, clearing existing utilities, and gaining the
required permits, each potential project will have to be approved
on its own individual merit. Therefore, the above list is
considered a goal over the next fi ve years, with revision as
necessary. Due to the complexity of reconstruction proj ects, a
two-year timetable for each project from start to finish should be
anticipated.
At the end of this MSA section is a "MSA System" map (current and
proposed) .
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Fundina Source Summarv:
1999
404,055
220,000
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The following funding source summary illustrates where dollars
will come from to fund the project schedule.
Fund Balance, January 1
MSA Contributions
Transfer - Street Reconstr.
Transfer - Trails
Projects/Expenditures
Program Management
Fund Balance, December 31
MUNICIPAL STATE AID STREET FUND
1995
868,055
220,000
1996
1,024,305
220,000
73,000
(46,000)
(730,000)
(13,750)
527,555
1997
527,555
220,000
1998
733,805
220,000
54,000
(50,000)
(540,000)
(13,750)
404,055
(50,000)
(13,750)
1,024,305
(13,750)
733,805
The State of Minnesota allocates fund to cities over 5,000
in population to improve designated municipal state aid
streets. The mileage of city streets designated as MSA
streets is according to a ratio established by the State.
Annual allocations for this purpose are made by the State
according to a formula which considers a city's population
and its need for funding for MSA streets. It is
anticipated that the City's annual MSA allocation for the
nest five years will be as shown above. Expenditures shown
above are as-listed in the Municipal State Aid section of
the Streets and Highways schedule.
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(13,750)
610,305
N
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CITY
MSA
OF SHOREWOOD
STREET SYSTEM
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ORONO
POP
1200 600 0 1200
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SCALE IN
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~ CITY PARK
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~ SCHOOL
COUNTY HIGHWAY
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STATE TRUNK
HIGHWAY
CITY STREETS
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... CITY BOUNDARY
HCRRA TRAIL
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FUTURE ADDITION TO MSA
STREET SYSTEM.
EXISTING MSA DESIGNED STREETS
.......... FUTURE REMOVAL FROM MSA FALL
STREET SYSTEM.
1994
Orr
Schelen
Yayeron 8<
Associates, Inc.
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LOCAL STREETS
Desian policv:
When the City determines that a street should be reconstructed
(work beyond patching, seal coating, and overlay), it would be
rebuilt to its current width. Current width could be adjusted by
the City Council upon request of the property owners or by the
Council following a public information meeting if traffic counts
or safety considerations suggest a wider street is warranted.
The City I s Street Reconstruction Financing Task Force broke the
local streets down into three categories:
. Standard local
· Substandard local
· Other
24'+
20-24'
less than 20'
There are potential safety and legal concerns in reconstructing a
street today to less than a 20' width. This needs to be reconciled
prior to reconstruction of any of our narrow streets.
Shady Island Bridge. The 1994 annual bridge inspection revealed
substantial bridge deterioration over the past year. Enough
deterioration has occurred, in fact, that weight posting and
repair were necessary in 1994. In addition, previous reports
indicate that the useful life of the bridge will be running out
within the next few years.
Therefore, it will be necessary to begin the process of replacing
the bridge, with the following steps:
1) Study the feasibility of the varying options available
for bridge replacement, their costs, and funding
options. Early 1995 - Estimated cost: $10,000.
2) Plan for project expenditures in 1997.
3) Establish an advisory group of island residents.
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Reconstruction proiect Schedule:
Currently it is determined that the first projects can wait to be
reconstructed until 1996. This will allow time for subdivision
construction traffic, along Strawberry Lane for example, to
subside before it is reconstructed. Some of the project funds in
this schedule should be spent in 1995 for preliminary design work
so projects can be ready to be bid in January or February of their
scheduled construction year.
Mile- 1995 1996 1997 1998 1999
aqe
.49 Strawberry $0 $297,000
Lane
.16 Srnithtown $97,000
Lane
.16 Shorewood $97,000
Lane
.06 Christmas $36,000
Lane
.11 Dellwood $67,000
Lane '--
.09
Mallard
Lane
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.17 Timber $103,000
Lane
.11 Pleasant $67,000
Avenue
.62 Excelsior $326,000
Blvd
Shady $10,000 $0 $120,000
Island
Bridge
TOTAL $10,000 $491,000 $381,000 $393,000
In addition to this list, sections of St. Alban's Bay Road may
need striping or widening due to traffic increases which have
resul ted from closure of slip ramps on Highway 7. Murray Street
may need reconstruction following subdivision construction in
1995. Additionally, the following streets have been identified as
the next priority:
Noble Road
Wild Rose
Garden Road
Wiltsey
(100% assessed -
770' $100,000
2,360' 236,000
540' 75,000
490' 70,000
currently gravel)
Streets and conditions need to be re-evaluated each year so that
more specific plans can be established. Only the first year of
this plan is considered "authorized".
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Fundina Source Summarv:
The following funding source summary illustrates where dollars
will come from to fund the project schedule.
STREET RECONSTRUCTION FUND
1995 1996 1997 1998 1999
Fund Balance, January 1 611,200 781,768 408,224 232,392 3,990
General Fund Contribution 250,000 270,000 290,000 310,000 330,000
Tfr - 5% to Trail Fund (8,500) (9,500) (10,500) (11,500) (12,500)
Overlay Projects (80,000) (80,000) (80,000) (80,000) (80,000)
Projects/Expenditures (10,000) (491,000) (381,000) (393,000)
MSA Project Funding (73,000) (54,000)
Interest Income @ 5% 19,068 9,957 5,668 97 6,037
Fund Balance, December 31 781,768 408,224 232,392 3,990 247,527
The City budgets funds for the overlaying and reconstruction of
local city streets. The Street Reconstruction Fund is established
as a reservoir for these funds. Revenues are budgeted
transfers from the General Fund and expenditures are as
shown in the Streets and Highways schedule for local streets.
Fund balances are allocated to future local street improvements.
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1995 Activities:
Although no reconstruction projects are scheduled during 1995,
there will be significant activity undertaken in the street area.
· Annual seal coating and patching programs will continue
as funded through the general operating budget.
· $80,000 is set aside each year for the on-going overlay
program.
. Investigate the Lake Linden/TH 41-TH 7 intersection and
service road. Among the alternatives to be considered
are:
- Closing the Lake Linden access to TH 7;
- Upgrading the frontage road;
- Upgrading the TH 41/TH 7 intersection; and
- A combination of these alternatives.
At this point there are no cost estimates.
· Preliminary design should be undertaken for projects
scheduled in 1996 so that projects can be let in January
or February.
· Acquisition of right-of-way necessary to do future
planned projects should be undertaken so the schedule
can be adhered to.
· Policy questions such as the use of special assessments
for reconstruction projects should be finally
determined.
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STORMWATER MANAGEMENT
The major goal of the first few years of this capital program will
be the implementation of the projects that can now be funded with
the Storm Water Utility Fund. These projects are, by definition,
small in scope. No single project should be larger than $15,000,
and it is anticipated that they will average about $3,000.
Funding for the Glen Road and Grant-Lorenz drainage projects are
still included in this schedule, but the public need or desire for
these projects should be investigated before initiating them. The
Minnehaha Creek Watershed district has expressed interest in
completing the Glen Road project, and may be willing to
participate in the cost.
The two planned projects would require establishment of separate
watershed taxing districts from which 70% of the proj ect cost
would be collected through special assessments:
Glen Road. This project consists of developing ponds two
and three as delineated in the Glen Road drainage report
prepared by the watershed. Also included are the
interconnecting pipes and a rough estimate of the easement
required.
Grant-Lorenz. This project entails improvement to the
drainageway north of Smithtown Road along Grant-Lorenz.
Included are ditch cleaning, culvert replacement, and
realignment in some areas.
proiect Schedule:
1995 1996 1997 1998 1999
Glen Road:
Easements $88,000
Construction $111,000
Grant-Lorenz:
Easements $ 5,000
Construction $55,000
TOTAL $88,000 $116,000 $55,000 $0 $0
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Fundina Source Summarv:
The following funding source summary illustrates where dollars
will corne from to fund the project schedule.
STORM DRAINAGE
1995 1996 1997 1998 1999
Fund Balance, January 1 59,700 1,743 56,419 75,254 107,885
Utility Fee Revenues 40,000 40,000 40,000 40,000 40,000
General Fund Contrib 10,000 10,000 10,000 10,000 10,000
Drainage District Revenue 139,300 42,000
Maintenance Expenditures (20,000) (20,000) (20,000) (20,000) (20,000)
Project Expenditures (88,000) (116,000) (55,000)
Interest Income @ 5% 43 1,376 1,835 2,631 3,447
Fund Balance, December 31 1,743 56,419 75,254 107,885 141,333
The Storm Drainage Fund is established to finance maintenance
of the City's storm sewer system, and to fund future drainage
projects. Revenues are derived from a utility charge to all
properties within the City. The City anticipates that 50% of
annual revenues will be used to maintain the system, and 50%
will be available for drainage projects. Annual contributions from the
General Fund and tax levies on special drainage districts will complete
the funding requirements for drainage projects. The amounts shown
for drainage projects are as listed on the Storm Drainage Schedule.
The following page is a flow chart which explains funding for the
Shorewood Stormwater Management Program.
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The Shorewood Stormwater Management Program
Funding Outline
Funding
Source:
Shorewood/Lake System 0
Stormwater Management
Utility Fee=$3.75/Quarter
$20,000/Year
Sixteen separat~
Watershed Districts
with Taxing Authority
\0
.j:::..
$20,000/Year
20% of
Project Cost
I 0% of
Project Cost
70% of
Project Cost
Issue
Addressed:
Stormwater System
Maintenance Projects
Stormwater Management
Improvement Projects
Confined Within Separate
Watershed Districts
o City-wide utility district. Simple fee schedule based partially on water runoff
@ General fund contribution to city-wide drainage projects.
@ Special taxing district charges based on value will be levied only when a
project is done within that watershed district.
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SANITARY SEWER SYSTEM
The operation and maintenance of the sanitary sewer is a City
responsibility necessary to protect the public health. The
existing system covers nearly all property within the city limits
and includes varying sizes and types of gravity sewer along with
18 lift stations to transport sewage where gravity flow is not
possible.
The system can be divided into roughly two categories, the older,
original portions constructed by the City in the early 1970's and
the newer portions constructed as a part of (relatively) recent
development.
As the older portions of the system are nearing 20 years old,
recent expenditures have focused on the maintenance and cleaning
of the older gravity lines combined with the rehabilitation of
lift stations (which is now completed). Maintenance has consisted
of flushing, televising and sealing to prevent the inflow and
infiltration (III) of clear (ground and rain) water into the
system. In 1994 a Comprehensive City-wide clear water inflow. and
infiltration inspection program was completed. Rehabilitation of
the lift stations consisting primarily of conversion to modern
systems and the replacement of worn parts was completed in 1994.
Inflow and Infiltration (III) Control:
III reduction is desirable from both an economic and environmental
standpoint. Reducing the amount of clear water in the sanitary
system should reduce the charges levied by the Metropolitan Waste
Control Commission (MWCC) and reduce the operating time of the
lift stations. Data from the MWCC and lift station run times will
be analyzed yearly to determine what, if any, benefit is being
realized by the City. The economic worth of the environmental
issues involved is necessarily a matter of council policy.
Sanitary Sewer System Extensions:
The existing trunk sewer system is adequate to serve the
anticipated development over the next fi ve years. Any local
extensions are anticipated to be paid for either through
development or assessment at the time of petition.
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PUBLIC FACILITIES AND OFFICE EQUIPMENT
Plans must be finalized on the disposition of the old buildings at
Badger Park. A new shelter may need to be built to house the
Badger well. This should be investigated in 1995.
Park Commission and Planning Commission have identified a parcel
of land on Academy Avenue which could be sold with the proceeds
going to park improvements. The City would receive only a prorated
share of sale proceeds.
Current plans call for the City to contribute $311,000 to the
South Shore Senior/Community Center project. This could be funded
through Hennepin County Housing and Redevelopment Authority
bonding (1995).
The Council has concluded that an increasing amount of funds
should be set aside each year so that timely upgrades to computer
systems can be made. Because these funds are "set-aside" rather
than "expended" each year, the set aside is shown on the General
Fund Capital Appropriations Chart of the Capital Finance Plan
section of this document. The balance is shown as "designated"
for office equipment on the Capital Reserve Fund Chart.
$ 25,000 Badaer Well Buildina (1995) (Water Fund)
$311,000 South Shore Senior/Community Center (1995)
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EQUIPMENT
The Equipment Replacement Schedule, as laid out on the next page,
identifies the year that each piece of equipment is likely to need
replacement. The overall purpose of the schedule is to help us
identify the financial resources that will be necessary to
maintain an economical Public Works fleet which meets the City's
needs.
The schedule indicates that $99,225 should
An increase in the set-aside amount of
necessary to keep up with inflationary
equipment industry.
be set aside in 1995.
5% per annum may be
trends in the heavy
Projections show a need for short term internal borrowing in 1996-
1998 and 2008-2009 time frames. During all other years balances
should be sufficient to cover equipment purchases. As time goes on
we may find the need for borrowing narrows if the fund balance
increases because resale values are higher than 15% used, or if
purchase prices are lower than anticipated. In addition, equipment
will be replaced when needed, not when scheduled. If a vehicle's
life can be reasonably extended, fund balances remain high and
therefore there may be no need to borrow.
Other options which could be considered at the time of a short
term fund deficit is the use of five-year equipment certificates,
or capital lease/purchase agreements.
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Fundina Source Summarv:
The following funding source summary illustrates where dollars
will come from to fund the project schedule.
EQUIPMENT REPLACEMENT FUND
1995 1996 1997 1998 1999
Fund Balance, January 1 209,000 74,965 483 472 233
General Fund Contribution 99,225 104,186 109,396 114,865 120,609
Sanitary Sewer Fund 22,750
Equipment Certllnterfund Loan 1,500 41,000 126,000
Repayment of Loan @ 5% Int (75) (2,125) (72,863)
Pu rchases/Expenditures (240,186) (204,203) (150,356) (238,996) (47,417)
Interest Income @ 5% 6,926 1,285 23 17 20
Fund Balance, December 31 74,965 483 472 233 582
The Equipment Replacement Fund is established to finance
the replacement of depreciated public works equipment.
Sources of revenue are mainly budgeted transfers from the
General Fund. Equipment Debt Certificates or interfund loans
may be used to cover short-term shortages in fund cash flow.
Expenditure amounts are as shown in the Equipment Replacement Schedule.
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EQUIPMENT REPLACEMENT SCHEDUU; APPEHOIX IV
Rev 8130$4
UNIT ACQ LIFE YROF HlST. COSTI
NO. DESCRIPTION DATE ,YAS) !lEPl.CM1IlAS1S I_ I_ 1997 1998 1999 2000 2001 2002 2003 2004 ZOOS 2006 2007 2008 2009 2010 2011 2012 2013
'85 FORD F250 4X4 7 1995 16.000 17.170 25.617 38.819
77 ROSCOE ROUER 15 1998 10.900 12.399 29.714
15 76 FMC JETTER 15 ,_ 20.000 22.750 54.521
21 '87 TRAIL KING TRLR 20 2007 4.700 10.149
22 '87 FORD 555 BACKHOE 15 2002 45.000 72.810
2_ '85 FOlIO L6000 DUMP 10 1995 60.000 64.386 115.306
25 '89 FORD WATER TRUCK 15 2007 16.000 38.&67
26 '85 926 CAT I.OAllER 10 ,_ 102._ 1011.881 196.779
28 '87 FOlIO L6000 DUMP 10 1997 60.000 72._ 129.558
29 '87 FORD L6000 DUMP 10 1_ 60.000 72._ 129.558
30 '88 FORD F250 4X4 7 1_ 16.000 17.170 25.817 38.819
31 761200 CAT GRADER 20 ,_ 134.625 153.135
32 '88 BEURHLING ROUER 15 2003 10.900 16.643
33 '88 FORD L6000 DUMP 10 1998 60.000 76.ees 137.331
34 '88 TORO OIlNDSMASTR 1_ 17.500 16.778 26.237 42.458
35 '88 FORD 3910 TRACTR 15 2003 16.000 27._
38 '88 MOBIL SWEEPER 10 1998 112.000 143, 146 256.352
38 '90 IIR AIR caMP 15 2005 11._ 22.293
40 '90 J DEERE ANT 622 7 ,_ 4.700 5.887 8.521 12.613
41 '90 TOPS TRAILER 20 2010 1.160 2,883
43 '91 MELIIDE BOBCAT 743 5 1_ 13._ 15,1119 21.303 26,509 38.151
\0 << '91 TORD GllNDSMASTR 7 1_ 14._ 18.186 28.617 43.330
'9 '92 FORD FI50 4X2 PICKU 6182 7 ,_ 10.000 12.761 18.216 26.686
TENNANT FLOOfI SWEEP Ml2 10 2002 2.500 3.606 &,815
'93 FORD F450 & FLATBEC 4183 15 2006 20,385 41.526
'93 TORO ORNDSMASTR 3IIl3 7 2000 14.763 16.B611 211.371
BROOM FOIl TORO (NEW: 2194 1994 2._ 2.994 4.351
SPEED AWARENESS D1SF 12183 10 2004 12.205 16.578
84 FORD F350 DUMP 7/84 5 ,_ 30.450 34.637 46.352 62.029
42"-46" WALK BEHIND MOWER 15 11195 3,500 3,500 7.130
SlDE-MOUNT FLAIL MOWER 15 ,_ 1.300 8.300 18.845
ANNUAL TOTALS 240.186 204.203 150.356 238._ 47.417 21.762 21,303 156.286 46._ 73.451 363.195 47,727 338.llIi4 435.208 182.125 29.056 135.198 50.145 28.896
NOTE:
,. INFlATION ON EOUIPMENT COST SET AT 6% PER ANNUM
2. INTEREST ON CAPITAL FUND BAlANCE IS AT 5% PER ANNUM
3. REPLACEMENT COST IS AT 85% OF ACTUAl, ALLOWING FOR SALVAGE VALUE
4. TO PROVIDE FOR LEVEL OR SLIGHTLY INCREASING LEVY, CAPITAL RESERVES ARE TO BE USED. WHEN AVAILABLE
L EQUIPMENT PURCHASED BEFORE 1991. AND
~LUE. FOR EQUIPMENT PURCHASED IN 1991 AND
LCULATED FROM DATE OF AOUISITION.
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PARKS &: TRAILS
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Park proiect Schedule:
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The Park Capital Improvement Plan (PCIP) for 1995-1999 is shown on
the following pages. The PCIP lists projects planned for each
year. Budget numbers are adjusted with an inflation factor and
should be considered the budget for the entire project including
"soft costs" such as planning, engineering, project management,
etc.
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PARX CAPITAL
IMPROVEMENT PLAN
(PCIP)
PROJECT SCHEDULE
1995 1996
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1997
1998
1999
BADGER :
Playground Equipment
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20,000
CATHCART:
Relocate Ballfield
Parking Lot
Playground Equipment
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16,000
23,800
25,000
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Picnic Area
Landscaping
Parking Refurbish
2,800
11,400
11,000
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MANOR:
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SILVERWOOD:
Improvements
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FREEMAN :
Building North (L)
Playground South
Lights-Softball (L)
Shelter-Family Area
Prepare Family Area
picnic Area
Landscaping
Entrance & Sign
Signage
Drinking Fountains (2)
volleyball Court
Tennis courts (3)
Asphalt Roadway
Other: Contingency
50,000
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18,000
15,000
10,000
5,700
12,500
6,400
5,700
12,500
5,700
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60,000
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TOTAL EXPENSES
$173,000
$78,500
$60,000
15,000
40,000
$55,000
$0
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Park Fundina:
Bids came in very high for the Cathcart Park parking lot,
therefore it will be done in 1995. The Funding Source Summary -
Park Capital Fund illustrates where funds will come from to pay
for the improvements scheduled on the PCIP. Note that the
"projects/expenditure" line corresponds with the "total expenses"
line on the PCIP.
The Park Capital Improvement Fund is established to finance
improvements in the City's park system. Revenues are derived
from park dedication fees from land subdivisions within the
City, budgeted transfers from the General Fund, donations and
the Shorewood Parks Foundation. Expenditures shown are for
improvements funded from these sources. Fund balances will be
allocated to future park
improvements.
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SHOREWOOD PARK FOUNDATION:
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For the following reasons, the City of Shorewood determined that a
separate, non-profit corporation should be established for the
general improvement of Shorewood's parks:
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There is increasing pressure to reduce the increase of property tax
dollars for park improvements.
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A park improvement referendum was defeated in the Spring of 1993
which means borrowing funds is not an option.
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· Federal and state funding for recreation continues to decrease.
There is increasing pressure for more and better facilities for
organized sports at Freeman Park.
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Improvements likely funded from the "foundation" would clearly
benefit those who participate in organized sports. This would add to
the general quality of life for the entire Shorewood Community and
open up the potential for more residents and civic organizations to
participate in recreational activities.
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The following are the objectives of the Shorewood Park Foundation:
· Add to the general quality of life for the entire Shorewood
Community;
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· Allow for more residents and civic organizations to
participate in recreational activities;
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· Provide an opportunity to encourage donations to
Shorewood's parks;
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· Serve as a vehicle for cooperation and coordination of
human resources to support, operate and approve Shorewood's
park facilities;
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· Reduce the use of property tax dollars for park related
expenditures;
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· Raise and distribute funds for a portion of the cost of
maintaining Shorewood's parks, park capital improvement
projects as listed in the City's Five Year Parks Capital
Improvement Program, and park improvement projects beyond
the scope of the five year program;
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· Work with the City to apply for and provide matching and
in-kind contributions for various recreational grants; and
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· Provide for an organized means to review, prioritize,
recommend and undertake park improvement projects.
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TRAILS
Past public op~n~on surveys have indicated a strong interest in
trail development in Shorewood. The City adopted a trail plan in
1992. With this Capital Improvement Plan resources are allocated
and a trail implementation plan is adopted. The trails identified
on this trail project schedule are along streets which are likely
to be worked on over the next five years and along those not
likely to need reconstruction for at least ten years.
TRAIL PROJECT SCHEDULE
1995 ~ llll ll2a ~
Strawberry 25,000
2,600' Asphalt
Lake Linden 24,000
1,500' Concrete
Yellowstone Trail 108,000
6,900' Concrete
Country Club 37,000
2,300 Concrete
Smithtown Rd 67,000
(Country Club to Eureka)
4,200' Concrete
TOTAL $0 $194,000 $0 $67,000 $0
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Fundina Source Summary:
The following funding source summary illustrates where dollars
will come from to fund this project schedule:
TRAIL FUND
1995 1996 1997 1998 1999
Fund Balance, January 1 44,800 70,008 264 26,408 37,062
Tfr - Cap. Reserve Fund 15,000 15,000 15,000 15,000 10,000
5% from Street Fund 8,500 9,500 10,500 11 ,500 12,500
Tfr - MSA 45,750 50,250
ISTEA Grant 54,000
Trail Construction (194,000) (67,000)
Interest Income @ 5% 1,708 6 644 904 1,489
Fund Balance, December 31 70,008 264 26,408 37,062 61,051
The Trail Fund is established to finance the implementation
of the City's Trail System plan. Revenues are derived from
budgeted transfers from the Capital Reserve Fund, Street Fund,
MSA Fund (75% of MSA Project Cost) and anticipated ISTEA grants.
Expenditures shown are improvements funded from these sources.
Fund balances will be allocated to future trail improvements.
The following pages are the individual park site improvement plans
and the trail plan.
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Hoisington Koegler Group [nc.
7300 Metro BI'd. . Sui.e 52j
Minne.polis. MN 5$439 . (61 :1835.99~O
BADGER PARK
CIty of Shorewood. MIMesota
108
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I
UNSCHEDULED, POTENT~AL PROJECTS
The following projects have been identified as potential future
projects which have been discussed in general terms. At this time
there is not enough information or need to assign a year to these
potential projects:
I
As alluded to in the water section, it will eventually be desirous
to add a watermain connection along Vine Hill Road between Shady Hills
Road an T.H. 7 to "loop" the City's existing system in that area.
However, since these portions of the water system are now connected to
Minnetonka's system, the project is not immediately needed. Therefore,
it will be much more cost effective to construct this portion of
watermain when Vine Hill Road is upgraded or reconstructed. The 1994
cost estimate is $41,000.
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I
The Shorewood City Council has acknowledged that the goal of
affordable senior housing may require expenditure of public funds at
some point. A specific plan must first be presented for the City to
consider.
I
I
. One project which would be considered is to expand the City
Council Chambers to the north (to the parking lot curb). This could more
than double seating capacity which would make the chambers more usable
for large meetings and hearings. Building a Southshore Senior Community
Center may fully address this need.
I
At some point in time the City may be interested in providing a
satellite fire station in the western portion of the City.
I
The City might wish to participate with Hennepin County and the
City of Tonka Bay to improve traffic movement on County Road 19 at its
intersection with Country Club Road.
I
I
. Upgrade the storm water system from Church Road to Grant Lorenz.
It may be possible to upgrade this system when Strawberry Lane is
reconstructed, and this possibility should be investigated during the
feasibility study of that project.
I
. There is a serious erosion problem along a 200 foot section of the
lake side of Timber Lane. A cost effective plan needs to be agreed upon
so cost estimates can be acquired and the project undertaken.
I
. The Public Works Director
portable generator for a backup
stations during a power outage.
options should be examined.
has identified a need to provide a
source of power to run wells and lift
The estimated cost is $130,000. Other
I
The City should investigate improvements to the intersection of
Seamans Drive and Yellowstone Trail at Highway 7. Among the
alternatives to be considered are closing the access to Highway 7 and
moving Yellowstone Trail further to the north" and realigning the
intersections. City costs for these alternatives could range from
$5,000 for closing the access to $200,000 for realignment.
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111
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TYPE
CAPITAL
PROJECT
IMPROVEMENT
SCHEDULE
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WATER
STREETS
DRAINAGE
PUBLIC FACILITIES
EQUIPMENT
PARKS
CATHCART
MANOR
FREEMAN
CR - CAPITAL RESERVE FUND
DF - DRAINAGE FUND
ER - EQUIPMENT REPLCMT FUND
GF - GENERAL FUND
PROJECT/PURPOSE
FUNDING
SOURCE
AMOUNT
PER SOURCE
AMOUNT
~
TRUNK EXTENSIONS 25,000 WF 25,000
WATER SYSTEM ANALYSIS 10,000 WF 10,000
SHADY HILLS AREA WATERMAIN LOOP 8,500 WF 8,500
OVERLAY PROJECTS 80,000 SR 80,000
RECONSTRUCTION PROJECTS
- LOCAL - SHADY ISLAND BRIDGE 10,000 SR 10,000
- MSA PROJECTS - COUNTRY CLUB ROAD 50,000 MSA 50,000
GLEN ROAD AREA - ACQUIRE EASEMENT 88,000 DF 88,000
BADGER WELL BUILDING 25,000 WF 25,000
SOUTHSHORE SENIOR CENTER 311,000 CR 311,000
REPLACE 1985 FORD F250 4X4 17,170 ER 17,170
REPLACE 1985 FORD L8000 DUMP 64,386 ER 64,386
REPLACE 1985 926 CAT LOADER 109,881 ER 109,881
REPLACE 1988 FORD F250 4X4 17,170 ER 17,170
REPLACE 1988 TORO GROUNDSMASTER 18,779 ER 18,779
NEW 48. WALK-BEHIND MOWER 3,500 ER 3,500
NEW SIDE-MOUNT FLAIL MOWER 9,300 ER 9,300
PLAYGROUND EQUIPMENT 25,000 PF 25,000
RELOCATE BALLFIELD 16,000 PF 16,000
PARKING LOT 23,800 PF 23,800
PICNIC AREA 2,800 PF 2,800
LANDSCAPING 11,400 PF 11,400
REFURBISH PARKING AREA 11,000 PF 11,000
BUILDING NORTH 50,000 PF 50,000
SHELTER - FAMILY AREA 18,000 PF 18,000
PREPARE FAMILY AREA 15,000 PF 15,000
FUNDING SOURCE KEY
GR - GRANTS
MSA - MUNICIPAL STATE AID
PF - PARK CAPITAL FUND
SA - SPECIAL ASSESSMENT
SR - STREET RECONST FUND
SS - SANITARY SEWER FUND
TF - TRAIL FUND
WF - WATER FUND
112
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CR - CAPITAL RESERVE FUND
DF - DRAINAGE FUND
ER - EQUIPMENT REPLCMT FUND
GF - GENERAL FUND
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I
FUNDING SOURCE KEY
GR - GRANTS
MSA - MUNICIPAL STATE AID
PF - PARK CAPITAL FUND
SA - SPECIAL ASSESSMENT
113
SR - STREET RECONSTR FUND
SS - SANITARY SEWER FUND
TF - TRAIL FUND
WF - WATER FUND
CAPI'l'AL IMPROVEMEN'l'
PROJEC'l' SCHEDULE
TYPE
PROJECT/PURPOSE
AMOUNT
FUNDING
SOURCE
I
I
AMOUNT
PER SOURCE
I
.till
25,000
I
WATER
TRUNK EXTENSIONS
STREETS
OVERLAY PROJECTS
RECONSTRUCTION PROJECTS
- LOCAL - CHRISTMAS LANE
- DELLWOOD
LANE
- MALLARD
LANE
- TIMBER LANE
- SHADY ISLAND BRIDGE
DRAINAGE
GRANT LORENZ AREA - CONSTRUCTION
EQUIPMENT
REPLACE 1987 FORD L8000 DUMP
REPLACE 1987 FORD L8000 DUMP
REPLACE 1990 JOHN DEERE AMT622
PARKS
FREEMAN
TENNIS COURTS (3)
ll2..a
WATER
TRUNK EXTENSIONS
STREETS
OVERLAY PROJECTS
RECONSTRUCTION PROJECTS
- LOCAL - PLEASANT AVENUE
- EXCELSIOR
BLVD
- MSA - SMITHTOWN ROAD, COUNTRY CLUB
TO EUREKA
ROAD
EQUIPMENT
REPLACE 1987 FORD L8000 DUMP
REPLACE 1988 MOBILE SWEEPER
REPLACE 1991 TORO GROUNDSMASTER
PARKS
FREEMAN
ASPHALT ROADWAY
CONTINGENCY
TRAILS
SMITHTOWN RD - COUNTRY CLUB TO EUREKA
FUNDING SOURCE KEY
CR - CAPITAL RESERVE FUND
DF - DRAINAGE FUND
ER - EQUIPMENT REPLCMT FUND
GF - GENERAL FUND
GR - GRANTS
MSA - MUNICIPAL STATE AID
PF - PARK CAPITAL FUND
SA - SPECIAL ASSESSMENT
114
25,000
80,000
36,000
67,000
55,000
103,000
120,000
55,000
72,344
72,344
5,667
60,000
25,000
80,000
67,000
326,000
540,000
76,685
143,146
19,165
15,000
40,000
67,000
WF
SR
SR
SR
SR
SR
SR
DR
ER
ER
ER
PF
WF
SR
SR
SR
MSA
ER
ER
ER
PF
PF
TF
SR - STREET RECONSTR FUND
SS - SANITARY SEWER FUND
TF - TRAIL FUND
WF - WATER FUND
80,000
36,000
67,000
I
55,000
I
103,000
120,000
I
55,000
72,344
72,344
5,667
I
60,000
I
25,000
I
80,000
67,000
326,000
I
540,000
I
76,685
143,146
19,165
I
15,000
40,000
I
67,000
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TYPE
CAPITAL IMPROVEMENT
PROJECT SCHEDULE
FUNDING AMOUNT
PROJECT/PURPOSE AMOUNT SOURCE PER SOURCE
~
TRUNK EXTENSIONS 25,000 WF 25,000
OVERLAY PROJECTS 80,000 SR 80,000
REPLACE 1992 FORD F150 4X2 PICKUP 12,781 ER 12,781
REPLACE 1994 FORD F350 DUMP 34,637 ER 34,637
I
WATER
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STREETS
I
EQUIPMENT
I
FUNDING SOURCE KEY
I
CR - CAPITAL RESERVE FUND
DF - DRAINAGE FUND
ER - EQUIPMENT REPLCMT FUND
GF - GENERAL FUND
GR - GRANTS
MSA - MUNICIPAL STATE AID
PF - PARK CAPITAL FUND
SA - SPECIAL ASSESSMENT
SR - STREET RECONSTR FUND
SS - SANITARY SEWER FUND
TF - TRAIL FUND
WF - WATER FUND
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115
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CAPITAL IMPROVEMENT EXPENDITURES-
BY SOURCE
SOURCE CODE 1995 1996 1997 1998 1999
CAP. RESERVE FUNDS CR 311,000
DRAINAGE FUND DF 88,000 116,000 55,000
EQUIPMENT REPLACE. ER 240,186 181,453 150,356 238,996 47,417
GENERAL FUND GF
GRANTS GR
MUNCPL STATE AID MSA 50,000 730,000 540,000
PARK CAPITAL FUND PF 173,000 78,500 60,000 55,000
SPECIAL ASSESSMENT SA
STREET RECONSTRUCT SR 90,000 571,000 461,000 473,000 80,000
SANITARY SEWER SS 22,750
TRAIL FUND TF 194,000 67,000
WATER FUND WF 68,500 25,000 25,000 25,000 25,000
TOTAL ANNUAL CAPITAL 1,020,686 1,918,703 751,356 1,398,996 152,417
IMPROVEMENT FUNDING
116
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TOTALS
311,000 I
259,000
858,408
0 I
0
1,320,000
366,500
0 I
1,675,000
22,750
261,000 I
168,500
5,242,158
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iii.
CAPiTAL FiNANCE PLAN
The City recognizes the importance of maintaining a reasonable
funding level for public improvements, equipment, and depreciation
of current City assets. Therefore this CIP projects an increase of
between 3 to 4 percent annually in general revenues allocated for
capital improvements.
The first chart of the Funding Source Summary projects the
property tax levy for capital improvements through 1999 and
identifies expenditures by type of improvement. The Capital
Reserve Fund Chart summarizes all capital anticipated revenues and
expenditures. Each functional area summarized here is explained in
detail in the funding source summary chart in each functional
area.
Maintaining a reasonable Capital Reserve fund balance is an
essential element in the financial stability of the City. It can
be an important factor in maintaining and improving our good bond
rating. Such a reserve can serve as a sound financial resource. It
can serve as a depreciation fund for City Assets. In addition, it
can allow for short term or interim internal borrowing for
projects or equipment. This can reduce the cost of borrowing by
allowing for combined bond sales at the most advantageous time.
The last portion of the Capital Finance Plan is a proposed 1995
Capital Improvement Budget. It adopts, as a budget, the projects
identified in this document for the year 1995 and authorizes
purchases and preliminary project expenses up to and including a
feasibility study for those projects pending Council approval of
appropriate agreements. This budget needs to be adopted by
the City Council an action separate from acceptance of
this plan.
117
GENERAL FUND CAPITAL APPROPRIATIONS
Street Reconstruction
Storm Drainage
Equipment Replacement
Park Capital
Office Equipment
Total General Fund
Capital Levy
1995
250,000
10,000
99,225
40,000
5,000
404,225
17,500
478,109
1996
270,000
10,000
104,186
30,000
10,000
424,186
1997
290,000
10,000
109,396
20,000
12,500
441,896
1998
310,000
10,000
114,865
10,000
15,000
459,865
1999
330,000
10,000
120,609
A summary of General Fund capital levies is shown above.
The capital levy is budgeted in the General Fund as transfers to
the various capital improvement funds. The increase in general
capital improvements levy each year is less than 5%.
CAPITAL RESERVE FUND
1995 1996 1997 1998 1999
Fund Balance, January 1 50,000 55,950 59,399 58,321 59,779
General Fund Contribution 5,000 10,000 12,500 15,000 17,500
County HRA Bond - Senior Center 311,000
Special Assessments 7,000 7,000
Transfers: Trails (15,000) (15,000) (15,000) (15,000) (10,000)
Senior Center Project (311,000)
Interest Income @ 5% 8,950 1,449 1,422 1 ,458 1,682
Total Fund Balance, Dec 31 55,950 59,399 58,321 59,779 68,961
Designated for Office Equip. 5,000 15,000 27,500 42,500 60,000
Undesignated Fund Balance 50,950 44,399 30,821 17,279 8,961
The Capital Reserve Fund is established as a repository for
funds for anticipated future projects which have not been
formally ordered by the City Council. These projects include
public facilities and city hall improvement projects, and
others as may be identified. Funds are transfered to the
proper capital project fund, once established. The
expenditures shown are anticipated in the next five years.
Undesignated fund balances are allocated to future capital
improvement projects as specified by the City Council and may be
used as identified in the introduction to the Capital Finance Plan.
118
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-
-
......
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~-:;"'__'_~"'1'''-''''''._~~ _~~._.".:."iO.~~~_
\:;.
Citizen Contact
Preliminary meeting 10
ell:plain reason for project;
design options and possible COSlS
-
-
-
-
-
-
City of Shorewood
Public Improvement Process
for Special Assessment Projects
~
/
~
/
~
Information meeting to
ell:plain design & proposed assessment
Public bearing on
the proposed project
At least one letter with schedule
before project begins;
at least one update during constrUCtion
Final Assessment Hearing
(can be combined with first hearing
when fmal COSlS are known)
/
~
/
~
-
Staff Activities/Tasks
-,.~~.,-"",~,",.".,~~-~,,~
Preliminary comment on petitioned project
Feasibilil)' repon;
prepare cost estimate, project budget. & schedule;
determine benefited area ell: proposed assessmenlS
-~ --~
Mail hearing notices;
prepare engineering agreement
Prepare plans ell: specs
T alee hids & compare with estimates
Prepare ell: ell:ecute contract;
initiate & adminiSler constrUCtion;
prepare final assessment roll
Prepare & mail hearing notices
Certify assessment 10 County Auditor
~
/
<1-
/
~
/
~
/
~
/
~
/
-
-
-
-
-
-
APPENDIX
Council Decisions
Modify/approve capital improvemem
program and/or budget;
or resolution declaring adequacy of petition;
resolution ordering preparation of feasibility repon
-.~-----~~
-1
Accept repon ell: call for hearing
Hold public bearing on the proposed project;
order the improvemem ell: preparation of plans;
approve engineering agreement
Approve plans ell: order advertisement for bids
:~
Accept bid ell: authorize contract
~...-..,..........~, -'.:""'~~.
Accept work ell: call for final hearing on ~
proposed assessments ,.
:f
""",_"",,,,,,,~"-'_ _c'''' '.......v,..",....,,."".."'..'..,~_,..,... ,..,....._ __,_.. _"'>_"~"'_''''. '"~._,..._._._
Hold fmal assessmem public hearing
. ell: adopt assessment roll
.
:,
122
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FUND:
Water
DEPARTMENT MISSION:
To provide a safe, clean, uninterrupted
supply of drinking water to all City
residents connected to the City water system.
DEPARTMENT: Water
DEPT NO: 80
DESCRIPTION OF ACTIVITY:
Responsible for operation and maintenance of five (5) well systems, including all
pumps and well houses, maintenence of water tower and treatment plant, and
extension of new watermain and construction of new water facilities, as necessary.
OBJECTIVES:
- Supply a safe, clean uninterrupted source of water to all connections
- Explore possibility of interconnecting with other communities
- Maintain helpfulness rating of water utility personnel (94%)
HIGHLIGHTS/COMMENTS:
Revenues:
Estimated water sales based on quarterly billing at a rate of $1.45/1 ,000 gallons
Connection and permit revenues estimated based on 50 new homes
Retained earnings budgeted for capital projects
Expenses:
Staffing:
.10 Senior Accounting Clerk
.25 Light Equipment Operator
.10 Receptionist/Secretary
Supplies/Materials:
Office Supplies, including billing forms and postage
Maintenance contracts for computer hardware and software
Chemicals for water treatment
Support Services:
Engineering - Water System Analysis
Contract with Munitech for system maintenance
Insurance on water system
Water testing
Water system analysis
Charges & Fees:
Sales Tax on commercial water sales
State surcharge of $5.21/year on all connections
Capital Outlay:
Shady Hills Area Watermain Loop
Badger Well Building Repair
Watermain Extentions
Other:
Water Purchased from other communities
Meter purchases
Debt service payments
Well utility charges
Depreciation
I FUND: #60 DEPARTMENT: Water DEPT # 80
I BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted
ITEM 1992 1993 1994 1994 Est-94 1995 1995
I REVENUE
Property Tax 15,927 14,918 18,825 9,313 18,600 17,550 17,550
I Charges for Service 218,359 192,798 192,100 .214,281 268,800 213,950 213,950
Retained Earnings 31,589 15,139 15,139
I TOTAL REVENUE 234,286 207,716 242,514 223,594 287,400 246,639 246,639
EXPENSES
I Staffing 7,688 7,546 12,364 7,107 7,977 10,939 10,939
Supplies/Materials 10,189 21,444 17,200 26,621 29,000 22,200
22,200
I Support Services 60,281 52,706 67,425 52,108 62,358 74,300 74,300
Charges & Fees 1,695 4,956 5,200 5,392 6,650 6,650 6,650
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Capital Outlay 68,000 20,000 58,500 58,500
I Transfers
Other 125,833 142,591 147,325 69,165 156,035 149,050 149,050
I TOTAL EXPENSES 205,686 229,243 317,514 160,393 282,020 321,639 321,639
SERVICE INDICATORS:
I Miles of Water Line 14 14 14 14 14 14 14
No. of Connections 778 778 800 789 795 825 825
I No. of Hydrants 160 160 160 160 160 160 160
I Avg Daily Consump- gals 299,600 300,000 300,000 300,000 300,000 310,000 310,000
Water rate/10oo gals 1.40 1.45 1.45 1.45 1.45 1.45 1.45
I COST INDICATORS:
Expenditures 205,686 229,243 317,514 160,393 282,020 321,639 321,639
I Program Revenues
Charges for Services 218,359 192,798 192,100 214,281 268,800 213,950 213,950
I Levy Dollars 15,927 14,918 18,825 9,313 18,600 17,550 17,550
I Other Dollars
STAFFING:
I Sr. Acctg. Clerk .10 .10 .15 0 0 .10 .10
Lt. Equip. Oper.lForeman .50 .20 .35 .35 .35 .25 .25
Secretary/Recept .10 .10 .10 .10
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FUND:
Sanitary Sewer
DEPARTMENT MISSION:
To provide a safe, sanitary sewer
service to all City residents
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DEPARTMENT: Sanitary Sewer
DEPT NO: 82
DESCRIPTION OF ACTIVITY:
Major activities include maintenance of eighteen (18) lift stations, and cleaning,
televising and repairing sewer mains to control inflow and infiltration. Sewage
treatment is performed by Metropolitan Council Wastewater Services (MCWS) and is
provided for in this area.
OBJECTIVES:
- Work with MCWS to correct inflow and infiltration into the sanitary sewer system
- Work with MCWS to reduce sewage treatment costs to the City
HIGHLIGHTS/COMMENTS:
Revenues:
Quarterly Sewer service charges at $65.00 per quarter
Interest revenue from investment of Sewer Fund cash balances
Other permit and connection fee revenues estimated based on 50 new homes
Expenses:
Staffing:
.10 Senior Accounting Clerk
.25 Ught Equipment Operator
.10 Receptionist/Secretary
Supplies/Materials:
Office Supplies, including billing forms and postage
Maintenance contracts for computer hardware and software
Support Services:
Contract with Munitech for system maintenance
Sewer Main Cleaning
Inflow & Infiltration Study
Insurance on sewer system
Legal & engineering services
Utilities
Travel & seminars
Charges & Fees:
Metropolitan Council Wastewater Services service access charges ($850 per new connection)
Charges for sewage flow into City of Excelsior trunk mains
Metropolitan Council Wastewater Services sewage treatment charges
Other:
Depreciation
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I FUND: #61 DEPARTMENT: Sanitary Sewer DEPT # 82
I BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted
ITEM 1992 1993 1994 1994 Est-94 1995 1995
I REVENUE
Charges for Service 643,360 762,970 696,750 591,925 762,800 737,500 737,500
I EXPENSES
Staffing 17,333 13,804 12,364 8,106 9,653 22,373 22,373
I Supplies/Materials 13,930 9,241 7,400 10,002 11,300 8,800 8,800
I Support Services 41 ,496 104,025 68,517 82,146 121,400 121,400
Charges & Fees 432,737 436,259 595,022 435,333 792,000 519,967 519,967
I Capital Outlay 343
Transfers
I Other 176,610 180,592 181,000 181,000 181,000 181,000
TOTAL EXPENSES 682,449 743,921 795,786 521,958 1,076,099 853,540 853,540
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SERVICE INDICATORS:
I Miles of Sewer Line 54 54 54 54 54 54 54
I No. of Connections 2,270 2,300 2,340 2,356 2,370 2,420 2,420
No. of Lift Stations 18 18 18 18 18 18 18
I Sewer Charge 49.75 54.75 65.00 65.00 65.00 65.00 65.00
I COST INDICATORS:
Expenditures 682,449 743,921 795,786 521,958 1,076,099 853,540 853,540
I Program Revenues
Charges for Services 643,360 762,970 696,750 591,925 762,800 737,500 737,500
I Levy Dollars 0 0 0 0 0 0 0
Other Sources - Fund Balance 39,089 (19,049) 99,036 (69,967) 313,299 116,040 116,040
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STAFFING:
I Sr. Acctg. Clerk .10 .10 .15 .15 .10 .10 .10
Lt. Equip. Oper.lForeman .50 .25 .25 .25 .25 .25 .25
Receptionist/Secretary .10 .10 .10 .10
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FUND:
Recycling
DEPARTMENT MISSION:
To provide weekly pickup of recyclables
to all City residents; provide for the annual
pickup of household and yard wastes
DEPARTMENT: Recycling
DEPT NO: 84
DESCRIPTION OF ACTIVITY:
Weekly pick-up of newspaper, corrugated cardboard, recyclable plastics, glass and
metal, and other recyclable materials. Includes annual City curbside pickup of large household
items and brush, and operation of an annual brush/leaf composting drop-off site.
OBJECTIVES:
- Continue weekly pickup of recyclable materials
- Hold curbside pickup of household and yard wastes in the Spring of the year
- Improve on excellent/good rating for recycling program (85%)
- Provide a leaf and yard waste disposal site in Fall of the year
HIGHLIGHTS/COMMENTS:
Revenues:
Hennepin County grant - $.78/householdlmonth
City Clean-up fees for Spring clean-up
Expenses:
Staffing:
Miscellaneous staffing for City Clean-up and Yardwaste Disposal
Supplies/Materials:
Office Supplies
Support Services:
Recycling contract with E-Z Recycling - $1.85/householdlmonth
City Clean-up costs
I FUND: #62 DEPARTMENT: Recycling DEPT # 84
I BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted
ITEM 1992 1993 1994 1994 Est-94 1995 1995
I REVENUE
County Aid 56,896 60,714 51,100 32,200 51,100 22,000 22,000
I Charges for Service 11 ,848 18,250 16,000 17,117 17,050 17,000 17,000
Transfers/other 12,033 11,195 500 1,016 1,100 30,906 30,906
I TOTAL REVENUE & 80,777 90,159 67,600 50,333 69,250 69,906 69,906
OTHER SOURCES
I EXPENSES
Staffing 546 1,483 1,222 673 927 956 956
I Supplies/Materials 3,550 100 100 100
Support Services 58,015 64,889 64,300 53,792 68,000 68,800 68,800
I Charges & Fees 1,327 1,357 1,400 1,185 1,160 50 50
I Capital Outlay
Transfers
I TOTAL EXPENSES 63,438 67,729 67,022 55,650 70,087 69,906 69,906
SERVICE INDICATORS:
I Avg. mo. participants 4,900 4,950 6,000 5,000 5,000
Avg mo. tonage 55 50 50.00 50 50
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COST INDICATORS:
I Expenditures 63,438 67,729 67,022 55,650 70,087 69,906 69,906
I - Program Revenues 80,777 90,159 67,600 50,333 69,250 69,906 69,906
= Levy Dollars (17,339) (22,430) (578) 5,317 837 0 0
I Other Dollars
I STAFFING:
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FUND:
Stormwater Management
DEPARTMENT MISSION:
To provide proper surface water and
ground water management throughout
the City.
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DEPARTMENT: Stormwater Management
DEPT NO: 85
DESCRIPTION OF ACTIVITY:
Activities include maintenance of storm sewer system, including cleaning of catch basins,
dredging of drainage ditches and retention ponds, and minor repairs to system problem areas.
Provides partial funding for larger subwatershed drainage projects.
OBJECTIVES:
None
HIGHLIGHTS/COMMENTS:
Revenues:
Stormwater Management Utility Charges
Transfers from the General Fund and use of Fund Balances
Expenses:
Staffing:
.10 Senior Accounting Clerk
.10 Light Equipment Operator/Foreman
Supplies/Materials:
Drainage Correction/Maintenance Materials
Support Services:
Capital Outlay:
Easement Acquisition for Glen Road Drainage Project
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I FUND: #63 DEPARTMENT: Stormwater Management Utility DEPT # 85
I BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted
ITEM 1992 1993 1994 1994 Est-94 1995 1995
I REVENUE
Charges for Service 41,217 40,000 28,513 40,000 40,000
40,000
I Transfers/other 594 21,354 21,500 78,046 78,046
TOTAL REVENUE & 0 41,811 40,000 49,867 61,500 118,046 118,046
OTHER SOURCES
I EXPENSES
I Staffing 3,906 3,664 1,385 1,852 7,496 7,496
Supplies/Materials 16,336
I Support Services
Charges & Fees 16 3,065 19,550 22,550 22,550
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Capital Outlay 20,000 88,000 88,000
I Transfers 10,000 10,000
TOTAL EXPENSES 0 3,922 40,000 14,450 31,402 118,046 118,046
I SERVICE INDICATORS:
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I COST INDICATORS:
Expenditures 0 3,922 40,000 14,450 31 ,402 118,046 118,046
I Program Revenues 0 41,811 40,000 49,867 61,500 118,046 118,046
Levy Dollars
I Other Dollars
I STAFFING:
Sr. Acctg. Clerk .10 .10 .10
I Lt. Equip. Oper JForeman .10 .10 .10
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FUND:
Liquor
DEPARTMENT MISSION:
To control the sale and distribution of
packaged alcholic beverages within the
City and to provide property tax relief
the use of operation profits.
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DEPARTMENT: Tonka Bay
DEPT NO:
DESCRIPTION OF ACTIVITY:
Provides for the sale of packaged alcoholic beverages to the general public.
This location was acquired in December, 1994.
OBJECTIVES:
- Effectively control the sale of packaged alcoholic beverages in the City
- Provide a profit equal to 2% of sales for transfer to the General Fund
HIGHLIGHTS/COMMENTS:
Revenues:
Estimated liquor sales
Expenses:
Staffing:
.33 Operations Manager
1.00 Assistant Manager
4.00 Part time Sales Clerks
Supplies/Materials:
Office Supplies, Bags, Postage
Support Services:
Finance and Auditing Services
Contractual Rug Service
General and Liquor Liability Insurance
Electric & Gas Utilities, and Refuse Hauling
Charges & Fees:
Building Rental
Advertising
Credit Card Service Charges
Capital Outlay:
Misc. Revenue/Expenditures:
Interest Income & Service Charges
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FUND:
Liquor
DEPARTMENT MISSION:
To control the sale and distribution of
packaged alcholic beverages within the
City and to provide property tax relief
the use of operation profits.
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DEPARTMENT: Shorewood I
DEPT NO:
DESCRIPTION OF ACTIVITY:
Provides for the sale of packaged alcoholic beverages to the general public.
This location is anticipated to open in February, 1995
OBJECTIVES:
- Effectively control the sale of packaged alcoholic beverages in the City
- Provide a profit equal to 2% of sales for transfer to the General Fund
HIGHLIGHTS/COMMENTS:
Revenues:
Estimated liquor sales
Expenses:
Staffing:
.33 Operations Manager
1.00 Assistant Manager
.05 Senior Accounting Clerk
6.00 Part time Sales Clerks
Supplies/Materials:
Office Supplies, Bags, Postage
Support Services:
Finance and Auditing Services
Contractual Rug Service
General and Liquor Liability Insurance
Electric & Gas Utilities, and Refuse Hauling
Charges & Fees:
Building Rental
Advertising
Credit Card Service Charges
Capital Outlay:
Misc. Revenue/Expenditures:
Interest Income & Service Charges
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I FUND: #73 DEPARTMENT: Uquor - Shorewood I DEPT #
I BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted
ITEM 1992 1993 1994 1994 Est-94 1995 1995
I REVENUE
Sales 800,000 800,000
I Cost of Goods 624,000 624,000
GROSS PROFIT 0 0 0 0 0 176,000 176,000
I EXPENSES
Staffing 65,000 65,000
I Supplies/Materials 3,500 3,500
Support Services 16,500 16,500
I Charges & Fees 54,000 54,000
I Depreciation 1,350 1,350
Capital Outlay
TOTAL EXPENSES 0 0 0 0 0 140,350 140,350
I TOTAL OPERATING INCOME 0 0 0 0 0 35,650 35,650
Transfers 21,000 21,000
I Misc. Revenue/Exp. 1,500 1,500
NETINCOME 0 0 0 0 0 16,150 16,150
I SERVICE INDICATORS:
None
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COST INDICATORS:
I Program Revenues
Net Income 0 0 0 0 0 16,150 16,150
Transfer to General Fund 0 0 0 0 0 21,000 21,000
I Levy Dollars 0 0 0 0 0 (21,000) (21,000)
I Other Dollars
I STAFFING:
Full time:
I Operations Manager .33 .33
Assistant Manager 1.00 1.00
Sr. Acctg. Clerk .05 .05
I Part time:
Sales Clerks 6.00 6.00
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FUND:
Liquor
DEPARTMENT MISSION:
To control the sale and distribution of
packaged alcholic beverages within the
City and to provide property tax relief
the use of operation profits.
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DEPARTMENT: Shorewood II
DEPT NO:
DESCRIPTION OF ACTIVITY:
Provides for the sale of packaged alcoholic beverages to the general public.
OBJECTIVES:
- Effectively control the sale of packaged alcoholic beverages in the City
- Provide a profit equal to 2% of sales for transfer to the General Fund
HIGHLIGHTS/COMMENTS:
Revenues:
Estimated liquor sales
Expenses:
Staffing:
.33 Operations Manager
1.00 Assistant Manager
.05 Senior Accounting Clerk
5.00 Part time Sales Clerks
Supplies/Materials:
Office Supplies, Bags, Postage
Support Services:
Finance and Auditing Services
Contractual Rug Service
General and Liquor Liability Insurance
Electric & Gas Utilities, and Refuse Hauling
Charges & Fees:
Building Rental
Advertising
Credit Card Service Charges
Capital Outlay:
Misc. Revenue/Expenditures:
Interest Income & Service Charges
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I FUND: #72 DEPARTMENT: Liquor - Shorewood II DEPT #
I BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted
ITEM 1992 1993 1994 1994 Est-94 1995 1995
I REVENUE
Sales 800,685 753,648 750,000 644,710 730,000 725,000 725,000
I Cost of Goods 652,227 611,583 600,000 504,962 584,000 565,500 565,500
GROSS PROFIT 148,458 142,065 150,000 139,748 146,000 159,500 159,500
EXPENSES
I Staffing 79,389 81 ;056 85,000 85,772 90,000 75,000 75,000
I Supplies/Materials 3,208 3,490 3,500 3,209 3,500 3,500 3,500
Support Services 15,018 15,732 16,000 16,067 16,100 16,500 16,500
I Charges & Fees 31,865 33,461 33,000 33,968 35,000 34,000 34,000
Depreciation 695 646 640 1,350 1,350 1,350
I Capital Outlay
TOTAL EXPENSES 130,175 134,385 138,140 139,016 145,950 130,350 130,350
I NET OPERATING INCOME 18,283 7,680 11,860 732 50 29,150 29,150
Transfers 21,000 24,000 24,000 24,000 24,000 19,000 . 19,000
I Misc. Revenue/Exp. 9,014 5,864 5,000 3,967 5,000 5,000 5,000
NET INCOME 6,297 (10,456) (7,140) (19,301) (18,950) 15,150 15,150
I SERVICE INDICATORS:
None
I COST INDICATORS:
I Program Revenues
Net Profit 6,297 (10,456) (7,140) (19,301) (18,950) 15,150 15,150
Transfer to General Fund 21,000 24,000 24,000 24,000 24,000 19,000 19,000
I Levy Dollars (21,000) (24,000) (24,000) (24,000) (24,000) (19,000) (19,000)
Other Dollars
I STAFFING: .
I Full time:
Operations Manager .60 .60 1.00 1.00 1.00 .33 .33
I Assistant Manager 1.00 1.00 2.00 2.00 2.00 1.00 1.00
Sr. Acctg. Clerk .05 .05 .05 .05 .05 .05 .05
Part time:
I Sales Clerks 6.00 6.00 6.00 5.00 5.00 5.00 5.00
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