1996 - Annual Budget Report
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MAYOR
Robert Bean
, CITY OF
:SH()REWOOD
COUNCIL
Kristi Stover
Bruce Benson
Jerinifer McCarty
Doug Malam
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA.55331-8927 · (612) 474-3236
Crrv OF SI-tOREWOOD,
f\lll ~~ f\JESo-r A
1996 ANNUAL OPEFiATING BUDGET
ADOPTED DECEMBER 11 , 1995
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A Residential Ci)mmunity on Lake Minnetonka's South. Shore
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CITY OF SHOREWOOD
1996 ANNUAL OPERATING BUDGET
TABLE OF CONTENTS
INTRODUCTION
Budget Message...............................................................................................1-6
Budget Considerations and Policies............ ...................... ..................... ...... 7-8
Budget Process.............................................................................................. 9-11
Glossary.... .......... .......... ........ ............ ..... ............. ............... ............ ................ 12-14
PAGE NO.
SUMMARY INFORMATION
Organ izational Chart......................................................................................... 1 5
Comm unity Profile............................................................................................. 1 6
Fund Structure. .......... ...................... .................... .......... ............... ............ .......... 1 7
Total Personnel........ ........ .......................... .......... ........ ..... ....... ..... ....... ........ 1 8-20
Property Taxes ................................ .......... ...................... ............. ................ 21-23
Fund Balance Schedule.......... ........ ..................... ............. ................... ...... 24-25
Revenue Sou rces and Assumption ............ .................... ........ ...... ............ 26-30
Summary of Revenues - All Funds .................................................................31
Summary of Expenditures - All Funds .....................................................32-33
General Fund Summary.......................... ..... ............................... ....... ...... ........ 34
General Fund Revenue.................... ....... ................ ...................................35-37
General Fund Expenditures.................... ............... ............................ ........38-40
GENERAL FUND
General Fund Description ........ .............. ................ ...... ............... ....... ....... .......41
Mayor and Council...................................................................................... 42-43
Adm inistrator.. .... ....... ........................... ................. ..... ....... ...... ............ ...... .... 44-45
General Government................................................................................... 46-47
Fi n ance .......................................................................................................... 48-49
Professional Services... ...................... ....... .................................. ....... ........50-51
Planning and Zoning................. .................... ...... ........................................52-53
Municipal Building - City Hall .................................................................... 54-55
Pol ice............................................................................................................. 56-57
Fi re Protection.................. ...... ............ ............... ....... ..................... ....... ........ 58-59
Protective Inspection.... ....... ........... ....... ........... ..... ........ ......... .......... ........... 60-61
City Engineer ............ '" ........... ......... ..... .... ..... ...... ................ .... ...... ...... .........62-63
Public Works Service...... ...... .............. ....... ................. ..... ....... ..... ...... .........64-65
Streets and Roadways.... ..... ...... ......... ....... ........ ... ........ ... ....... ..... ....... ........66-67
Snow and Ice Removal... ........... ....... ...................... ..................... ....... ........68-69
Traffic Control/Street Lighting.......... ............................... .......... ................. 70-71
Sanitation/W aste Removal/Weeds... ........ ....... ..... ..................... ............... 72-73
Tree Maintenance. ......... ........ ..... ......... ....... ...... ..... ................. ...... ...... .........74-75
Parks and Recreation. ..... ...................... ..... ................... ........ ..... ........ ......... 76-77
Capital Improvement................... ............... ........ ....... ......... ........ ......... ........78-79
Contingency.... ......... ..:...... ........................... .................................. ....... ........80-81
DEBT SERVICE
Debt Service Fund Description...... ............ ..... ..... ............ ....... .................. ......83
Debt Service Fund..... ................... ............... .............. ...... .... ........................ 84-85
Debt Information........................................... ................................. ...... .........86-89
ENTERPRISE
Enterprise Fund Descriptions ..................... ........ ...... ..... ...... ........ ........... .......1 53
Water......................................................................................................... 154-155
Water Infrastructure ........ ........ ..... ..... ........ ................ .... .............. ............ 1 56-157
Sewe r...... .......................... ....................... ................... .............................. 158-159
Recycling .................................................................................................. 160-161
Stormwater Management............ ............. ................ ................ ............. 162-163
Liquor - Tonka Bay ................................................................................. 164-165
Liquor - Shorewood II ............................................................................ 166-167
Liquor - Shorewood I ............................................................................. 168-169
Enterprise Fu nd Summary.. ............. ........ ............... .............................. ...... ...1 70
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TABLE OF CONTENTS (Continued)
CAPITAL PROJECTS
Capital Projects Funds Description ................................................................ 91
Public Facilities/Office Equipment ................................... ......................... 92-93
Park Capital Improvement.......... .... ....................... ....... ........ ........ .... ..........94-95
Equipment Replacement ...... .... ................... ...................... ...................... ...96-97
Street Reconstruction.................................................................................. 98-99
MSA Road Reconstruction .................................................................... 100-101
Trail Capital Improvement..................................................................... 102-103
Capital Projects Summary. .............. ..... ............................................. ............1 04
Capital Improvement Program 1996-2000.................................................105
I ntrod uction .................................................................................. 1 06-1 08
Capital I mprovement Plan .............. .................... ............................ ....1 09
Water ............................................................................................. 110-112
Streets........................................................................................... 11 3-1 23
Stormwater Management.......................................................... 124-128
Sanitary Sewer ........................................................................... 129-130
Public Facilities and Office Equipment ................................... 131-132
Eq u i pment. ...................... ......... ......... ............ .................... ........... 133-136
Parks & Trails............................................................................... 137-147
Unscheduled Potential Projects............. ........... ............... .......... .......1 48
Capital Finance Plan............................ ...............................................1 49
Resolution Adopting 1996-2000 Capital Imp Budget ...................150
Public Improvement Process .............................................................151
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. MAYOR
Robert Bean
CITY OF
SHOREWOOD
COUNCIL
Kristi Stover
Bruce Benson
Jennifer McCarty
Doug Malam
5755 COUNTRY CLUB ROAD · SHOREWOOD. MINNESOTA 55331-8927 . (612) 474-3236
January 1, 1996
Re: Adopted Budget for 1996
Honorable Mayor, City Councilmembers
Residents of the City of Shorewood:
Introduction:
This Shorewood budget document is the culmination of a year long process that
concluded with the Truth in Taxation Public Hearing on November 29, 1995 and
with the official adoption following the subsequent hearing on December 11,
1995. It is the guide for the delivery of services to be provided to the residents
of the City in 1996. The budgets herein anticipate the level of funding
necessary for the City to' provide these services and to accomplish the priorities
set by the City Council.
Many variables were considered in preparing this document. Changes in
financial aid formulas from the State, new legislation, growth in the tax base of
the City, types and quality of services provided by the City, continuation and
revision of the Capital Improvements Program, among other factors, were
carefully considered,. while conforming to the City Council's Statement of
Purpose, Goals and Expectations. It continues to be our purpose to provide a
value in municipal services to our residents, to assure compliance with
community laws and standards, and to keep residents informed of these
services, laws and standards. Our goal is to do this in such an efficient, friendly
manner that residents feel good about being citizens of the Shorewood
community. This budget is a guide to fulfilling our purpose and reaching our
goal.
Budgeting as Part of a Larger "Governance Process":
Although we refer to "this documenf', it is important to stress that the document
is only one element of a budget process, which is one element of a larger
governance process. That process, which we attempt to follow, is illustrated on
the next page. The City Council identifies and prioritizes issues facing the City.
Overall goals are then set for the coming year. Each year a citizen satisfaction
1
A Residential Community on Lake Minnetonka's South Shore
BUILDING A MEANINGFUL GOVERNANCE PROCESS
A JOURNEY 1'0 FOCUSBD DBCISION MAKING
IV - Mtdcoursc Corrections
· Monllor (survey)
· Evalualc (review accounlabllllles IUld
celebrale successes)
· AdJuSI and Uevlslt Ihe Elemenls of Ihe
Governance Process Cyclically
...
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Monsl,,'11t1l
Success
III.. Ol)crnllonnl 'fools
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· Acllon Plllns & Slmlcales
· Opcrllllng nudgel
· Cllpllnllmprovement Prngrlllll (5 Yenr)
· COltif)tche;lslve )lInn Uevlew
· Pollcles,Ordlnnnces
...
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G,.abblltg
IIle Controls
n . Fromlng nnd Focusing
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· Idenlll'y & Prlorlllzc Issues
· Sel Overall QOllls
· Denne Speclnc ObJecllves
· Sel: Responslbllllles, Accounlnhlllllcs nnd
Criteria for Success
Mllllplllg
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I . Dulldlng the Dose
· Shnred Vision
· Vulues, Quldlng Principles, Operallonal
Philosophy, Elhlcal Slandards
· Mission.. .Purpose of Ihe Orgnnlzatlon
I)csllmu/o/1 und
Ground /lules
of IIle .Ioumc)'
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year of the 1996-2000 CIP and is considered the next step in achieving planned
objectives in capital improvements. Necessary financial resources are carefully
projected to pay for planned improvements well into the future.
The impact of capital improvements on the operating budget is considered in
two ways. First, equipment needs are reviewed each year. As additional roads
or park system improvements are added, additional or different equipment
which may be more efficient is incorporated into the long range equipment
schedule of the CIP. Secondly, ongoing maintenance cost increases (or
decreases) are analyzed and incorporated into the appropriate departmental
budget.
Tax Levy and Its Impact on Taxpayers:
The property tax levy for the coming year will increase by 5.50%, the first
increase in levy dollars in the last four years. Although the levy is increasing,
the City's tax rate will decrease for the third year in a row. The City tax rate for
1996 will be 17.430, down from 18.471 in 1995. This is the ninth lowest rate of
the 46 cities in Hennepin County. The growth in the City's tax base over the last
year translates to a City tax rate which is 5.64% lower than in 1995 and,
therefore, to lower City taxes to our residents. It is anticipated that revenues will
remain fairly consistent in 1996 from 1995 except for anticipated increased
revenue from engineering services and decreased transfers from the Liquor
Fund. General Fund surpluses from previous years are being utilized to reduce
the 1996 tax burden.
Budget Overview and Significant Changes:
The General Fund expenditures are increasing from the 1995 adopted budget
by 5.26%. There are a number of key reasons for this:
· This is the first year to budget for lease payments for the Senior
Community Center to be built in 1996 at the Shorewood City Hall
campus jointly with four other South Lake Minnetonka cities.
· Increase in set-aside for computer equipment replacement.
· 1996 will require hiring election officials.
· Installation of additional telephone lines at City Hall.
· Increases in Police and Fire service costs because multi-jurisdictional
funding formulas are based largely on usage. Shorewood is growing at
a much faster rate than the other cities involved in these cooperative
service agreements.
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devoted to each purpose. A storm drainage project for the Glen Road area is
planned in 1996. The increased budget is intended for this purpose.
Notes of Appreciation:
The City Council and staff work very hard to be responsive to the needs of
Shorewood residents and to plan for the long term needs of the City. Theyare
to be commended for undertaking the process in a very thoughtful manner.
A special thank you must go to the Finance Director, AI Rolek. It was AI who put
this all together, who kept us all on track, who put together a product which is a
meaningful "working tool" in the City Council's governance process.
Respectfully submitted,
&~r~
City Administrator/Clerk
JCH/kh
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CITY OF SHOREWOOD
1996 BUDGET PREPARATION CALENDAR
JUNE 29, 1995 Budget worksheets distributed to Department Heads and
Administrator
JUNE 29 -
JULY 23, 1995 Departmental budgets are prepared
JULY 24 - Departmental budgets are reviewed with
AUGUST 4, 1995 Administrator and Finance Director
AUGUST 1, 1995 Dept. of Revenue advises City of 1996 Local Government
Aid and HACA amounts
AUGUST 4 - Departmental budgets are revised and budget is
AUGUST 23, 1995 assembled for Council workshop(s)
AUGUST 20, 1995 County informs City of county and school board(s) public
hearing dates
AUGUST 23, 1995 Council receives proposed 1996 budget
AUGUST 29, 1995 Workshop with Council to review proposed 1996 budget
SEPTEMBER 11, 1995 City Council approves preliminary 1996 Tax Levy and
Budget and sets two public hearing dates
SEPTEMBER 15, 1995 Preliminary 1996 Tax Levy and Budget certified to County
Auditor
Inform County of public hearing dates
SEPTEMBER 15 -
NOVEMBER 29,1995
AFTER NOVEMER 10
AND ON OR BEFORE
NOVEMBER 24, 1995
TWO TO SIX DAYS
BEFORE PUBLIC
HEARING DATE
Council reviews and revises proposed budget
County mails notice of proposed property tax
increase to all property owners
City publishes 1/8 page ad of public hearing
dates in official newspaper
9
Council holds public hearing on proposed 1996 Budget
and Tax Levy
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CITY OF SHOREWOOD
1996 BUDGET PREPARATION CALENDAR (CONT.)
NOVEMBER 29, 1995
DECEMBER 6, 1995
DECEMBER 11, 1995
ON OR BEFORE
DECEMBER 28, 1995
ON OR BEFORE
MARCH 11, 1996
Council holds subsequent public hearing, if necessary
Council adopts final 1996 Budget and Tax Levy
City certifies final 1996 Tax Levy and Budget
to County Auditor
City certifies compliance with Truth in Taxation
requirements to Dept. of Revenue
1996 Budget is submitted to GFOA Distinquished
Budget Presentation Awards Program
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BUDGET HEARING PROCESS
The City is required by Minnesota Statutes to hold a Truth-in- Taxation public hearing
to adopt the property tax levy and the budget. The public hearing must be published in
a newspaper of general circulation published at least weekly, and must appear in a
part of the paper which is not the legal notice section. The budget cannot be adopted
at the Truth-in-Taxation public hearing, but must be held over for adoption at a
subsequent hearing held at least five business days following the original hearing. A
copy of the public hearing notice for the 1996 Truth-in-Taxation public hearing is as
follows:
Notice Of
Proposed Property Taxes
The Shorewood city council will hold a public hearing on its budget
and on the amount of property taxes it is proposing to collect to pay
for the costs of services the city will provide in 1996.
Attend the Public Hearing
All Shorewood residents are invited to attend the public hearing
of the city council to express their opinions on the budget and on
the proposed amount ,of property taxes on:
Wednesday, November 29, at 7:45 p.m.
Shorewood City Hall
5755 Country Club Road
Shorewood
BUDGET AMENDMENT PROCESS
After the budget is adopted by the City Council, departments may amend the budget
between individual line items. The change must be approved by the City
Administrator. Any changes between departments, or any change in total budget
amount requires a resolution amending the budget adopted by the City Council.
11
A grant of money by a legilative body to carry out
governmental function or program.
A security representing a long-term promise to pay a certain
sum of money at specified times with a fixed rate of interest
payable to the holder.
BOND REFERENDUM An election for a bond issue.
ALLOCATED
APPROPRIA TION
BOND ISSUE
BUDGET
CAPITAL ASSET
CAPITAL OUTLAY
GLOSSARY
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Distribute costs between reporting divisions or funds.
(1) A statement describing the revenues and expenditures
of all governmental units, and (2) a mechanism for
controlling, manageing, planning and evaluating the
activities fo each governmental unit.
Assets of significant value and having a useful life of
several years (Fixed Asset).
Expenditures for the acquisition of capital assets.
CAPTIAL PROJECTS Established to account for the activity of capital projects
FUN D and equipment initiated or purchased by the City.
COMMUNITY
DEVELOPMENT
BLOCK GRANT
(CDBG)
COMPARABLE
WORTH
CONTACTUAL
COMPREHENSIVE
PLAN
A federal grant program intended for community
development, rehabilitation and other public purposes
purposes which enhance the community. The City
participates in a joint program which is administered by
Hennepin County. "'e City designates uses for each
year's allocation, which is then administered by the County.
Mandated by State law; a system which establishes
the value of jobs by weighting tasks performed on a point
scale. Ensures comparable wages for jobs within a
comparable point range within the jurisdiction.
A legally binding document that provides both parties
perform specific duties.
A comprehensive short and long range plan intencfed to
guide the growth and development of a community, and
one that includes analysis, recommendations, and
proposals for the community's population, economy,
housing, transportation, community facilities, and land use.
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DEBT LEVY
DEBT SERVICE
FUND
ENTERPRISE FUND
EXPENDITURE
A tax collected to pay for bonds issued.
Established to account for the accumulation of financial
sources for the payment of principal and interest on debt
incurred by the City. Debt incurred for improvements of an
enterprise are accounted for in the appropriate enterprise
fund.
Established to account for operations that are financed and
poerated in a manner similar to private business
enterprises where the intent of the governing body is that
the costs (expenses, including depreciation) of providing
goods or services to the general public on a continuing
basis be financed or recovered primarily through user
charges.
The amount of cash or property paid, or to be paid, for a
service rendered, goods received, or an asset purchased.
FISCAL DISPARITIES A metropolitan program that distributes 40% of property tax
revenue from new commercial and industrial development
to all metropolitan communities.
GENERAL FUND
GOAL
GOPHER ONE-CALL
GRANT
HOMESTEAD AND
AGRICUL TURE
CREDIT AID (HACA)
ISTEA GRANT
Used to account for all financial resourses except those
required to be accounted for in another fund. The General
Fund includes most operating functions of City government.
A statement of broad direction, purpose, or intent based on
the needs of the community. A goal is general and
timeless; that is, it is not concerned with a specific
achievement in a given time period.
A program that provides assisstance by utility companies to
contractors/homeowners to located underground utilities to
avoid damaging buried electrical, gas, telephone, cable
television, water and sanitary sewer systems.
A contribution or gift of cash or other assets from another
government to be used or expended for a specified
purpose, activity or facility.
The State of Minnesota distributes revenue to communities
as a result of state reductions in property taxes collected to
keep property taxes at a reasonable level.
Intermodal Surface Transportation Efficiency Act -- a federal
grant for building infrastructure, and enhancements such as
scenic, historic and environmental aspects of the intermodal
transportation system.
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JOINT POWERS
AGREEMENT
LEVY LIMITS
A contract between two or more government
jurisdictions to provide a common service.
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Statuatory limit on amount of property taxes which may be
levied.
MUNICIPAL STATE A State of Minnesota program which provides for the
AID PROGRAM (MSA) distribution of highway user funds to qualifying cities over a
population of 5,000. Fund are appropriated annually for the
construction and maintenance of city designated M SA
streets and roads.
MUNICIPAL STATE Designated by the City to be eligible for Municipal State
AID STREETS (MSA) Aid payments for construction and maintenance of collector
streets and roads.
OBJECTIVE
ORDINANCE
SPECIAL
ASSESSMENT
TAX LEVY
TAXING
JURISDICTION
TRANSFERS
TRUTH-IN-
TAXATION
ZONING
Qesired output oriented accomplishments which can be
measured and achieved within a given time period.
A municipal law.
A cost paid by landowners for specific improvements to
adjoining property which adds at least as' much value as the
amount of the special assessment.
The total amount of dollars assessed in taxes against
property for the purpose of producing funds to meet
financral obligations.
A geographic area permitted to tax landowners within.
Money moved from ond fund to another with City Council
authorization.
A state law enacted in 1989 that provides citizens with
notitication of proposed property tax changes and requires
a public hearing notice be published in a quarter page
nE!wSpaper ad.
Regulation of land use by districts ensuring that certain land
uses are compatible.
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----------------
-
- -
ORGANIZATIONAL CHART - CITY OF SHOREWOOD
VI
I CITY ATIORNEY ~:: --- CITY COUNCIL BOARDS &
--
COMMISSIONS
" - PLANNING COMMISSION
CITY ADMINISTRATOR I - PARK COMMISSION
I I I I I I I
LIQUOR ENGINEERING FINANCE ADMINISTRA TION PLANNING PUBLIC PUBLIC SAFETY
& ZONING WORKS (CONTRACT)
- Off-Sale - Engineering Svcs. . Personnel - General Government - Planning - Building & Grounds - Police - 4-City Joint
Rerail - Project Mgmt. - Accounting - Licensing - Zoning - Recycling (Contract) Services *
- Payroll - Elections Administration - Tree Maintenance - Patrol
- Investments - Records - Property - Park Maintenance - Disaster
- Utility Billing - Legal Publications Records - Street Mainenance Preparedness
- Accts. Payable - Public Infonnation - Inspection - Equipment Maintenance - Investigation
- Accts. Recble. - Recreation Programs - Stormwater System - Public Service
- Special - Park Planning - Street Lighting - Fire - Excelsiorl
Assessments (Contract) - SanitationlWeeds Mound
- Budgeting - Assessor (Contract) - Janitor Services - Fire prevention!
-MIS - Cable TV - (Contract) firefighting
- Purchasing Franchise - Utility Maintenance - Animal Control -
(Contract) Chanhassen
I VOTERS I
* Mayor is City's representative on joint governing board.
December, 1995
Miles of paved streets
State
County
City - MSA
City - Local
Number of City Parks
Total Park Acreage
Registered voters in last election (1994)
Number of votes cast in last election (1994)
Percentage voting in last election
2.7
1.7
9.3
38.1
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COMMUNITY PROFILE
The City of Shorewood is a suburb of the City of Minneapolis and is located 25 miles southwest
of the central business district on the southern shore of Lake Minnetonka. The City is
predominantly a residential community with limited commercial business and two shopping malls.
While the City experienced rapid residential growth during the 1980's, the rate of growth has
slowed significantly in the 1990's. The City will continue a limited growth pattern but, because of
limited availability of large tracts of land, developments will be smaller than in the past.
The following is selected information and demographic data for the City:
Organized as a Village
Incorporated as a City
Form of Government
1956
1974
Council-Administrator
City Council
Robert Bean
Bruce Benson
Kristi Stover
Jennifer McCarty
Doug Malam
Fiscal Year Begins
Mayor
Councilmember
Councilmember
Councilmember
Councilmember
Expiration of Term
12/31/96
12/31/96
12/31/96
12/31/98
12/31/98
January 1
Current population estimate*
6,613
Area of City
6.0 square miles.
5
95.8
4,942
3,260
66.0%
Miles of Watermain
Water connections
14.9
900
Miles of Sanitary Sewer
Single family housing units estimate*
Multiple family housing units*
Persons per household*
Largest Employer
55.7
2,018
327
2.88
Northern States Power Co.
*Per Metropolitan Council population estimate 4/1/94
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FUND STRUCTURE AND BASIS OF ACCOUNTING
The accounting and budgeting system of the City is organized on a fund basis. A fund
is a defined as a fiscal and accounting entity with a self balancing set of accounts. The
following types of funds are used by the City:
GOVERNMENTAL FUNDS are budgeted on a modified accrual basis. Revenues are
budgeted when they will be both measurable and available. Available means
collectible within the current period or soon enough thereafter to be used to pay
liabilities of the current period. Expenditures are budgeted for when the liability is
expected to be incurred.
General Fund
accounts for many operations of the City,
including all financial resources except those
required to be accounted for in another fund.
Debt Service Funds
accounts for the accumulation of resources for,
and the payment of, general long term debt
principal, interest and related costs.
Capital Project Funds
accounts for financial resources to be used for
the acquisition or construction of major capital
facilities and equipment.
PROPRIETARY FUNDS are budgeted on a full accrual basis. Under this method
revenues are budgeted in the period when they are earned and expenditures are
budgeted in the period when they are expected to occur.
Enterprise Funds
accounts for operations that are financed in a
manner similar to private business enterprises
where the intent of the governing body is that
the costs of providing goods or services to
thegeneral public on a continuing basis be
financed or recovered primarily through user
charges.
>.j,
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TOTAL PERSONNEL I
1994 - 1996
I
Actual Budget Budget I
1994 1995 1996
MAYOR AND COUNCIL
Mayor (part time) 1.00 1.00 1.00 I
Councilmembers (part time) 4.00 4.00 4.00
ADMINISTRATION I
City Administrator/Clerk 1.00 1.00 1.00
Exec. Secretary/Deputy Clerk .50 .33 .33
GENERAL GOVERNMENT I
Exec. Secretary/Deputy Clerk .50 .67 .67
Secretary/Receptionist .70 .70 .70 I
Clerical (part time) .50 .50 .50
Summer Clerical (seasonal) 1.00 1.00 1.00
Election Judges (seasonal) 40.00 40.00 I
FINANCE
Finance Director 1.00 1.00 1.00
Senior Accounting Clerk .60 .60 .60 I
PLANNING AND ZONING
Planning Director .95 .95 .95 I
Planning Assistant .70 .70 .70
POLICE (JOINT POWERS) I
Chief 1.00 1.00 1.00
Lieutenant 1.00 1.00 1.00
Sergeant 2.00 2.00 2.00 I
Investigator/Juvenile Spec. 2.00 2.00 2.00
Patrol Officer 7.00 7.00 7.00
Traffic Control Officer (full time) 1.00 1.00 I
Administrative Clerk 1.00 1.00 1.00
ClerklTypist (part time) 2.00 2.00 2.00
Traffic Officer (part time) 1.00 1.00 I
FIRE (CONTRACTUAL)
Fire Chief (part time) 1.00 1.00 1.00 I
Assistant Chief (part time) 1.00 1.00 1.00
Captain (part time) 2.00 2.00 2.00
Lieutenant (part time) 4.00 4.00 4.00 I
Fire Marshall 1.00 1.00 1.00
Training Officer (part time) 1.00 1.00 1.00
Firefighters (part time) 37.00 37.00 37.00
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I Actual Budget Budget
1994 1995 1996
I PROTECTIVE INSPECTION
Building Official 1.00 1.00 1.00
Planning Director .05 .05 .05
Planning Assistant .30 .30 .30
I Secretary/Receptionist .10 .10 .10
CITY ENGINEER
I City Engineer 1.00 1.00
Clerical (part time) .50 .50
I PUBLIC WORKS SERVICE
Public Works Director 1.00 1.00 1.00
Light Equipment Operafor/
I Foreman 1.70 1.70 1.60
Clerical (part time) .50 .50 .50
I STREETS AND ROADWAYS
Light Equipment Operator/
Foreman 2.50 2.50 2.50
I SNOW & ICE REMOVAL
Light Equipment Operator/
I Foreman .50 .50 .50
TREE MAINTENANCE
I Light Equipment Operator/
Foreman .20 .20 .20
I PARKS AND RECREATION
Light Equipment Operator/
Foreman 1.50 1.50 1.60
I Clerical (part time) .50 .50
Summer (Seasonal) 2.00 3.00 3.00
Winter (Seasonal) 10.00 10.00 10.00
I WATER
Senior Accounting Clerk .10 .10 .10
I Light Equipment Operator/
Foreman .25 .10 .10
Receptionist/Secretary .10 .10 .10
I SEWER
Senior Accounting Clerk .10 .10 .10
Light Equipment Operator/
I Foreman .25 .40 .40
Receptionist/Secretary .10 .10 .10
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STORMWA TER MANAGEMENT
Senior Accounting Clerk
Light Equipment Operatorl
Foreman
LIQUOR - ALL LOCATIONS
Operations Manager
Assistant Managers
Clerks (part time)
Senior Accounting Clerk
TOTAL FULL TIME
TOTAL PART TIME
TOTAL SEASONAL
I
Actual Budget Budget I
1994 1995 1996
.10 .05 .05 I
.10 .10 .10 I
1.00 1.00 1.00 I
2.00 3.00 3.00
10.00 16.00 14.00
.10 .15 .15
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34.00 37.00 37.00
65.00 72.00 69.00 I
53.00 14.00 54.00 I
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CITY TAX FORMULA
City Spending
Less: Local Government Aid
Homestead and Agricultural Credit Aid
Fiscal Disparities
Miscellaneous Revenues
= Net Tax Levy
Net Tax Levy = City Tax Rate
Tax Base
Tax Capacity Value x City Tax Rate = City Tax on Property
TAX IMPACT ON HOMESTEAD PROPERTY
1996 VS. 1995
1995 TAX RATE - 18.471 1996 ESTIMATED TAX RATE - 17.430
DECREASE IN TAX RATE - 5.64%
Home Estimated Actual Dollar Percent
Value 1996 1995 Change Change
$100,000 $223.10 $236.43 ($13.33) (5.64%)
$150,000 $397.40 $421.14 ($23.74) (5.64%)
$200,000 $571 :70 $605.85 ($34.15) (5.64%)
$250,000 $746.00 $790.56 ($44.56) (5.64%)
$300,000 $920.30 $975.27 ($54.97) (5.64%)
The next two pages contain graphs which present some insight on the impact of the
City's levy decisions. The first page presents a historical view of the City portion of the
property tax bill on homes of various values and of the City's tax rate from 1991
through 1996. The second page shows how much of every property tax dollar comes
to the City and to the other taxing jurisdiction, and a historical view of this breakdown
from 1991-1996.
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1991
1992
1993
1994
1995
1996
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$1,600
CITY OF SHOREWOOD HISTORY OF
CITY PROPERTY TAXES FOR VARI,OUS HOME VALUES
$400
-+-$100,000 HOME
___$150,000 HOME
-..- $200,000 HOME
-*- $250,000 HOME
___ $300,000 HOME
$1,400
$1,200
)(
~
>- $1,000
t:
Q)
Q.
o $800
...
Q.
>-
...
(3 $600
$200
$0
1991
1992
1993
1994
1995
1996
CITY OF SHOREWOOD
CITY TAX RATE HISTORY
21.000
20.000
19.000
18.000
17.000
16.000
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CITY OF SHOREWOOD
1996 PROPERTY TAX DISTRIBUTION
OTHER
5%
CITY OF SHOREWOOD
13%
SCHOOL DISTRICT 276
55%
HENNEPIN COUNTY
27%
CITY OF SHOREWOOD HISTORICAL
SHARE OF TOTAL PROPERTY TAX BILL
100%r.......
i
90% '
80%
70%
BO%
50%
0%
1981
Illl12
1_
1993
11194
1996
II
.OTHER
III SCHOOl. DISTRICT 276
.HENNEPlN ODUNlY
1II0lY OF SHORewooo
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FUND BALANCE SCHEDULE
1996 1996 I
BUDGET BUDGET
ESTIMATED REVENUES EXPENDITURES ESTIMATED
BALANCE BALANCE BALANCE BALANCE & OTHER & OTHER BALANCE
FUND NAME 12/31/92 12/31/93 12/31/94 12/31/95 SOURCES USES 12/31/96 I
General 1,257,632 1 ,503,282 1,497,678 1 ,548,763 2,426,698 2,516,698 1 ,458,763
Debt Service 1,745,029 1,999,197 1,485,579 1,419,567 401 ,808 977,168 844,207 I
Caoital Proiects
Public Facilities/Office Equip 138,440 118,061 79,292 53,578 329,555 342,000 41,133 I
Park Capital Improvement 4,938 43,801 135,730 132,914 68,888 187,200 14,602
Equipment Replacement 83,114 129,579 214,344 130,647 130,646 209,475 51,818 I
Street Reconstruction 312,000 495,148 672,081 923,571 280,065 780,700 422,936
MSA Road Reconstruction 482,620 711,313 863,396 1,040,229 392,750 1,264,000 168,979 I
Trails Capital Improvement 0 0 64,348 91 ,525 139,363 137,000 93,888
TOTAL CAPITAL PROJECTS 1,021,112 .1,497,902 2,029,191 2,372,464 1,341,267 2,920,375 793,356 I
Enterorise
Water 2,584,132 2,570,664 2,705,482 3,535,327 1,316,925 380,322 4,471,930 I
Water Infrastructure 0 0 0 1,277,450 720,000 1,994,300 3,150
Sewer 4,628,052 4,680,850 4,536,549 4,658,752 772,500 877,242 4,554,010 I
Recycling 22,812 45,277 44,445 22,983 80,330 74,806 28,507
Stormwater Management 0 37,889 73,278 100,958 54,400 108,842 46,516 I
Liquor Funds 233,776 223,320 433,180 365,808 410,550 392,156 384,202
TOTAL ENTERPRISE 7,468,772 7,558,000 7,792,934 9,961,278 3,354,705 3,827,668 9,488,315 I
TOTAL ALL FUNDS 11,492,545 12,558,381 12,805,382 15,302,072 7,524,478 10,241,909 12,584,641
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Below is a graphic view of the information present in the preceding table:
FUND BALANCE SCHEDULE
1993
1994
I,
1995
1996
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REVENUE SOURCES AND ASSUMPTLONS
General Fund
Property Tax
The City Council increased the tax levy for 1996 by
5.50% over the 1995 levy. Considering the growth in
the City's tax base, the increase in the levy results in
a tax rate for 1996 that is about 5.64% lower than in
1995. Property taxes are collected and distributed
twice annually:
These are fees collected on building permits and
various licenses issued by the City. The fees are
based upon the cost of providing the service. The
revenue assumptions for 1996 are based upon 1995
volumes and anticipated construction for 1996.
License/Permit
Intergovernmental
These revenues are HACA and MSA Maintenance
aids distributed by the State. HACA is received
twice per year, in July and December. MSA is
received in three installments. The amounts are
established by the State and certified to the City in
August of each year. The amount of HACA aid which
the City will receive in 1996 is 5% lower than in
1995.
Charges for
Service
These are charges based on the cost of services
rendered. The charges are reviewed annually and
assumptions for the following year's budget
projections are based on these fees. An increase for
1996 is assumed with the addition of the full time City
Engineer position in 1995.
Fines and
Forfeitures
Fines levied by the court for traffic and criminal
violations. The fines are collected by Hennepin
County and distributed monthly. The addition of a full
time traffic control officer is expected to maintain the
level of this revenue source.
Miscellaneous
Revenues
These include interest income, and other
miscellaneous revenue. The level of miscellaneous
revenue for 1996 is expected to remain consistant
with that budgeted in 1995.
Transfers
Liquor income is transferred to the General Fund to
reduce the tax levy. The transfer for 1996 is set at
$30,000.
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Debt Service Funds
Property Taxes Special Taxing District #2 was established to provide
a revenue to retire the Storm Sewer Improvement
Bond of 1991. The amount levied for 1996 is $8508.
This is the final year for this special levy.
Tax Increments Revenue derived from incremental taxes on
development within Tax Increment Finance District
No.1. This district was established in 1990 and
expires in 2000. The district first generated tax
increment revenues in 1994. Anticipated tax
increment revenue for 1996 is $255,000. Future tax
increment revenue should increase as the district
develops.
Intergovernmental Property tax credits which are paid by the State of
Minnesota in lieu of property taxes. This revenue
source is minimal and is unknown at the time that the
budget process occurs; therefore, no revenue is
specifically budgeted, but is included with Property
Tax revenue.
Special Assessments Special assessments are levied against properties
benefited by a city improvement. This revenue
source has been declining as recent projects have
been small and some have not been special
assessment projects.
Misc. Revenue Primarily includes interest income from investment of
funds. This revenue source fluctuates with the
amount of funds available for investment and with
market conditions.
Capital Projects Funds - All
Misc. Revenue Primarily includes interest income from investment of
funds. This revenue source fluctuates with the
amount of funds available for investment and with
market conditions.
Transfers Transfers from other funds to provide resources for
scheduled capital improvement projects as
scheduled in the Capital Improvement Program.
These amounts are determined each year in
conjunction with the development of the annual
budget and capital improvement program.
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Fees collected on new subdivisions in lieu of
dedicated park land. A fee of $750 per new lot is
payable by the developer at the time of final platting.
This source will fluctuate year to year depending
upon the amount of development. As the City is
nearing full development, this is a limited revenue
source for the future. Anticipated revenue for 1996 is
$24,500.
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Capital Projects Funds -Specific
Public Facilities/Office Equipment
Other Financing Sources The City will enter into a non-appropriation lease to
finance its portion of a joint powers Senior!
Community Center in the amount of $311,000.
Park Capital Improvement
Park Dedication Fees
MSA Road Reconstruction
Intergovernmental
Water Fund
Property Tax
Special Assessments
The State of Minnesota Municipal State Aid Program
allocates highway user funds to qualifying cities over
5,000 in population to construct and maintain an
MSA road system designated by the city. The funds
are divided into construction and maintenance
allocation. The maintenance allocations are paid
annually, but the construction allocations are
encumbered by the MSA Program until the City
designates and constructs a project. The City tracks
the accumulation of allocations for future projects.
The amount allocated by the MSA Program is
anticipated to remain fairly constant over the next
several years.
A levy to retire a 1980 bond issue. This issue will be
fully retired in 1996 and this source will no longer be
used in this fund after this year.
Special assessments levied on benefited properties
for water improvements. This revenue will be used to
pay debt service on water improvement projects.
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Water Fund -continued
Charges for Service
Sewer Fund
Charges for Service
Recycling Fund
County Aid
Charges for Service
Revenue from water sales is received quarterly.
Charges are based upon the cost of providing the
service to citizens. However, City policy does not
include the recovery of depreciation in the setting of
water rates. Rates for 1996 are $22.50 for the first
10,000 gallons used, plus $1.45 per 1,000 gallons
used over 10,000.
Water connection fees are charged to new
connection which have not been previously
assessed for the cost of water infrastructure. The
water connection fee is $5,000 per unit.
Sewer user fees are billed quarterly. The fee is
based upon charges from the Metropolitan Council
Wastewater Services for sewage treatment and on
the City's cost of operating it's system of mains and
lift stations. As with water, City policy does not
include the recovery of depreciation in the setting of
rates. The City charges a flat residential rate of $65
per quarter.
Sewer connection fees, called LSAC, are collected
on newly divided properties which have not
previously been assessed for the cost of sewer
infrastructure. The LSAC fee is $1,000 per unit.
Hennepin County subsidizes the recycling program
through a grant to the City. The amount of the grant
for 1996 is $0.85 per household per month.
The City has implemented a recycling fee
beginningin 1996 of $1.00 per month per household.
This fee will be billed quarterly. The City holds an
annual clean-up day each May. Residential
household refuse is picked up at curbside by the
City. The cost of this service is charged back to
residents in the form of an annual clean-up charge.
The charge for 1995 was $7.00.
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Storm water Management Fund
Charges for Service
A user fee is established based upon the use of the
property and the total amount of impervious surface
of the property. The charge is based on the cost to
maintain the present storm drainage system and to
accumulate funds for improvements to the system.
The current base rate is $3.75 per quarter per unit.
A transfer from the General Fund of $10,000 is
budgeted as a contribution toward improvements to
the storm drainage system.
Transfers
Liquor Funds - All
Sales
Sales projections are based upon prior year sales
data and sales trends. The Tonka Bay location was
operated by the City of Tonka Bay until December,
1994. Sales projections for this location are based
on Tonka Bay sales history and one year's City
operations. The Shorewood Plaza location sales
projections are based primarily on sales trends from
prior years. The Old Market Road location was
opened in February, 1995. Sales in this location are
based on sales trends for a store previously operated
by the City in the same area which closed in January,
1994, sales experience in 1995, and upon expected
development in the surrounding area.
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SUMMARY OF REVENUES BY FUND
I 1996 BUDGET
I Actual Actual Budget Jan-Oct Annual Adopted
1993 1994 1995 1995 EST-95 1996
General Fund
I Property Taxes 1,515,633 1,487,398 1,491,888 741,409 1,491,888 1,573,930
Licenses and Permits 247,558 256,243 169,900 156,251 170,600 170,300
Intergovernmental 426,102 441 ,040 440,720 227,235 440,720 427,468
Fines and Forfeitures 70,135 73,998 84,000 51,226 75,000 80,000
I Charges for Service 5,197 42,233 32,000 3,522 28,000 48,500
Miscellaneous Revenue 125,287 190,414 92,500 108,879 130,000 96,500
Transfers 40,000 40,000 50,000 0 30,000 30,000
I Total General Fund 2,429,912 2,531,326 2,361,008 1,288,522 2,366,208 2,426,698
I Debt Service Funds
Property Taxes 5,967 8,249 8,568 4,096 8,060 8,508
Tax Increments 0 264 20,000 8,468 22,550 255,000
I Intergovernmental 2,312 356 0 168 335 0
Special Assessments 512,143 248,844 140,000 93,215 170,700 108,300
Miscellaneous Revenue 79,384 54,636 50,000 50,608 61,700 30,000
I Total Debt Service Funds 599,806 312,349 218,568 156,555 263,345 401,808
Capital Projects Funds
I Public Facilities/Office Equip 72,044 182,182 331,950 13,766 34,240 329,555
Park Capital Improvement 151,517 341,414 89,320 82,536 230,103 68,888
Equipment Replacement 92,781 104,704 106,151 111 ,283 112,895 130,646
I Street Reconstruction 239,242 262,894 269,068 279,782 294,144 280,065
MSA Road Reconstruction 228,693 212,213 206,250 203,640 211,534 392,780
Trail Capital Improvement 0 95,275 25,208 2,561 27,1n 139,363
I Total Capital Projects Funds 784,277 1,198,682 1,027,947 693,568 910,093 1 ,341 ,297
Enterprise Funds
I Water Fund 205,386 301,316 231,500 1 n ,493 237,400 536,925 (1 )
Water Infrastructure 0 0 1,995,000 1 ,990,250 1,990,250 720,000
Sewer Fund 762,970 867,599 737,500 555,574 787,200 n2,500
I Recycling Fund 90,186 69,372 4,000 46,679 48,263 80,330
Stormwater Management Fund 41,811 57,1n 50,000 42,810 58,650 54,400
Liquor Funds - Net Sales 142,065 155,734 423,500 280,709 311,450 410,550
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I Total Enterprise Funds 1 ,242,418 1,451,198 3,441,500 3,093,515 3,433,213 2,574,705
TOTAL ALL FUNDS 5,056,413 5,493,555 7,049,023 5,232,160 6,972,859 6,744,508
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(1) The revenue figure is different than that shown on the Fund Balance Schedule
I because that schedule assume a contributed capital impact on the estimated
ending fund balance.
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SUMMARY OF EXPENDITURES BY FUND
1996 BUDGET
Actual Actual Budget Jan-Oct Annual Adopted
1993 1994 1995 1995 EST -95 1996
406,389 801,862 499,278 329,358 329,358 977,168
94,710 326,066 326,000 25,000 59,954 342,000
112,654 249,485 183,000 63,934 232,919 187,200
46,316 19,939 240,186 186,394 196,592 209,475
56,094 85,961 98,500 6,152 42,654 780,700
0 60,130 50,000 3,165 34,701 1,264,000
0 30,927 0 0 0 137,000
309,774 772,508 897,686 284,645 566,820 2,920,375
218,854 274,854 323,679 147,965 258,775 380,322
0 0 1,995,000 548,000 712,800 1,994,300
743,921 1,109,968 853,540 507,626 746,717 877,242
67,721 70,204 69,906 58,035 69,725 74,806
3,922 21,788 118,046 16,667 30,970 108,842
134,385 161,456 343,200 274,079 339,576 392,156
1,168,803 1,638,270 3,703,371 1,552,372 2,158,563 3,827,668
4,075,927 5,619,573 7,491,320 4,126,703 5,398,993 10,241,909
Debt Service Funds
Capital Projects Funds
Public Facilities/Office Equip
Park Capital Improvement
Equipment Replacement
Street Reconstruction
MSA Road Reconstruction
Trail Capital Improvement
Total Capital Projects Funds
Enterprise Funds
Water Fund
Water Infrastructure
Sewer Fund
Recycling Fund
Stormwater Management Fund
Liquor Funds
Total Enterprise Funds
TOTAL ALL FUNDS
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GENERAL FUND SUMMARY
1996 BUDGET I
Actual Actual Budget Jan-Oct Annual Adopted
1993 1994 1995 1995 EST-95 1996 I
Revenues
Property Taxes 1,515,633 1,487,398 1,491,888 741,409 1,491,888 1,573,930
Licenses and Permits 247,558 256,243 169,900 156,251 170,600 170,300 I
Intergovernmental 426,102 441,040 440,720 227,235 440,720 427,468
Fines and Forfeitures 70,135 73,998 84,000 51,226 75,000 80,000
Charges for Service 5,197 42,233 32,000 3,522 28,000 48,500 I
Miscellaneous Revenue 125,287 190,414 92,500 108,879 130,000 96,500
Transfers 40,000 40,000 50,000 0 30,000 30,000
Total Revenues 2,429,912 2,531,326 2,361,008 1,288,522 2,366,208 2,426,698 I
Expenditures
General Government I
Mayor and Council 46,765 41,507 52,879 44,205 49,035 56,491
Administration 93,480 95,062 93,183 86,007 96,349 95,402
General Government 84,560 82,243 87,918 68,881 87,883 102,317 I
Finance 82,962 85,448 96,140 74,298 94,879 99,797
Professional Services 116,196 137,790 112,500 96,998 126,550 117,000
Planning and Zoning 93,477 92,725 93,929 79,362 92,779 94,374
Municipal Building 84,393 159,913 88,400 43,699 88,861 93,300 I
Total General Government 601,833 694,688 624,949 493,450 636,336 658,681
Public Safety I
Police 400,704 423,947 448,889 398,337 446,389 466,423
Fire Protection 101,542 109,747 123,513 123,513 123,513 133,395
Protective Inspection 84,603 84,353 95,705 68,869 95,775 94,450 I
Total Public Safety 586,849 618,047 668,107 590,719 665,677 694,268
Public Works I
City Engineer 66,580 60,399 77,937 27,813 51,300 74,266
Public Works Services 291,831 289,049 281,881 260,330 300,228 288,369
Streets and Roadways 370,856 382,501 412,129 363,937 402,239 435,879 I
Snow and Ice Removal 27,580 33,209 38,830 20,409 30,088 40,450
Traffic Control/Street Lights 31,966 34,461 35,200 26,952 36,300 37,000
SanitationlWaste Removal 12,992 3,029 4,614 4,200 4,655 4,611 I
Tree Maintenance 21,003 15,950 19,723 10,507 19,232 21,103
Total Public Works 822,808 818,598 870,314 714,148 844,042 901,678
Culture and Recreation I
Parks and Recreation 169,471 178,600 165,931 134,198 170,384 162,071
Total Culture and Recreation 169,471 178,600 165,931 134,198 170,384 162,071 I
Miscellaneous
Capital Improvement 10,000 97,000 15,000 15,000 15,000 55,000 I
Contingency 0 0 46,684 12,813 12,813 45,000
Total Miscellaneous 10,000 97,000 61,684 27,813 27,813 100,000 I
Total Expenditures 2,190,961 2,406,933 2,390,985 1,960,328 2,344,252 2,516,698
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CITY OF SHOREWOOD
ADOPTED 1996 GENERAL FUND REVENUES
QiARGES FOR SERVICE
2%
TRANSFERS AND
MISCEUANEOUS
9%
FINES AND FORFEITURES
3%
AD VALOREM PROPERTY TAX
62%
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INTERGOVERNMENTAL
17%
UCENSES AND PERMITS
7%
1996 ESTIMATED REVENUES
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BUDGET COMMENTS: GENERAL FUND REVEt-JUES
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TAXES:
The City levies property taxes to finance the general
operating fund which provides municipal governmental services
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FISCAL DISPARITIES. Received with taxes above. In 1971, the legislature enacted
this law to allow municipalities to share in metropolitan commerciallindustrial growth.
A percentage of commerciallindustrial taxes are pooled and distributed to communities
in the metropolitan area.
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LICENSE/PERMIT FEES:
Rental Housing License Fees. License fees for rental housing units.
License is valid for a term of three (3) years.
Liquor License Fees
Other Business Licenses - Fees for refuse hauler and tree trimming licenses.
State Surcharge Collections. Surcharges collected on building permits equal to
0.5% of the improvement value.
Building Permits. Permit fee based upon valuation of structure according
to Uniform Building Code Schedule.
Dog Licenses
Other Non-business - Horse permit and alarm permit fees.
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INTERGOVERNMENTAL REVENUE:
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HOMESTEAD AND AGRICULTURE CREDIT AID (HACA)- A State credit which reduces the tax levy
MSA ROAD AID (Became eligible for this aid as of 1/1/90)
Aid provided by the State of Minnesota to cities over 5,000 in population to maintain
designated MSA roads.
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CHARGES FOR SERVICES:
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GENERAL GOVERNMENT
The City provides services to the public for which a charge is collected
such as assessment services, map sales, planning fees, etc.
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ENGINEERING - Fees charged to other City fu'nds and developers for engineering services.
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RECREATION - fees charged to Freeman Park Foundation for park maintenance ($11,500)
and Crescent Beach charges ($500).
FINES & FORFEITS - Fines imposed for traffic & ordinance violations.
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MISC. REVENUES. Revenue from a variety of sources such as interest income,
special assessment searches, pop sales, and other miscellaneous revenues.
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LIQUOR STORE TRANSFER - Profits from liquor operations.
FUND BALANCE. Fund Balance allocated for 1996 budget purposes.
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I SUMMARY OF ESTIMATED REVENUES
1996 GENERAL FUND BUDGET
I Actual Actual Budget Jan-Oct Annual Proposed Adopted
REVENUES: 1993 1994 1995 1995 EST-95 1996 1996
TAXES:
I General Property 1,438,675 1,410,613 1,491,888 710,893 1,430,888 1,573,930 1,573,930
Fiscal Disparities 76,958 76,785 30,516 61,000
Special Levy
I TOTAL TAXES 1,515,633 1,487,398 1,491,888 741,409 1,491,888 1,573,930 1,573,930
LICENSE/PERMIT:
Rental Housing 2,100 2,350 315 300
I Surcharge Rebate
Alcoholic Beverages 8,201 8,200 8,200 8,150 8,200 8,200 8,200
Others-Business 1,950 1,975 2,000 125 2,000 2,000 2,000
I State Surcharge 11,085 10,583 7,500 6,594 7,500 7,500 7,500
Building Permits 221 ,963 227,012 150,000 138,186 150,000 150,000 150,000
Tree Trimming Ucenses 120 120 90 100 100 100
Dog Licenses 1,714 1,803 1,700 1,466 2,000 2,000 2,000
I Others-Misc. 425 4,200 500 1,325 500 500 500
TOTAL LICENSE/PERMIT 247,558 256,243 169,900 156,251 170,600 170,300 170,300
INTER-GOVERNMENTAL REVENUES
I FEDERAL AIDS
CDBG Grant 2,025
STATE AIDS
I Local Gov't Aid
HAC A 412,352 425,265 426,970 213,485 426,970 413,718 413,718
Misc.
I MSA Road Aid 13,750 13,750 13,750 13,750 13,750 13,750 13,750
Total State Aids 426,1 02 439,015 440,720 227,235 440,720 427,468 427,468
TOTAL INTERGOVERNMENTAL 426,102 441,040 440,720 227,235 440,720 427,468 427,468
I CHARGES FOR SERVICE:
General Government 4,868 33,447 6,500 3,522 1 5,000 6,500 6,500
Engineering 15,000 5,000 30,000 30,000
I Recreation 329 8,786 10,500 8,000 12,000 12,000
TOTAL CHARGES FOR SERVICE 5,197 42,233 32,000 3,522 28,000 48,500 48,500
FINES & FORFEITS 70,135 73,998 84,000 51,226 75,000 80,000 80,000
I MISC REVENUES 125,287 190,414 92,500 108,879 130,000 96,500 96,500
TRANSFERS
I From Other Funds
From Liquor Stores 40,000 40,000 50,000 50,000 30,000 30,000
TOTAL TRANSFERS 40,000 40,000 50,000 0 50,000 30,000 30,000
I TOTAL REVENUES 2,429,912 2,531,326 2,361,008 1,288,522 2,386,208 2,426,698 2,426,698
OTHER FUNDING SOURCES:
I FUND BALANCE 0 0 29,977 0 0 90,000 90,000
TOTAL REVENUES &
OTHER FUNDING 2,429,912 2,531,326 2,390,985 1 ,288,522 2,386,208 2,516,698 2,516,698
SOURCES
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CITY OF SHOREWOOD
ADOPTED 1996 GENERAL FUND EXPENDITURES
STREET PROJECTS
CAPITAL EQUIP 11 %
4%
GENERAL GOVT
28%
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PUBLIC WORKS
19%
CONTINGENCY
2%
CAPI~~ IMP 7~ OlliER P4U:' SAFETY
PARK CAP IMP
1%
FFE
5%
POUCE
19%
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SUMMARY OF EXPENDITURES
GENERAL FUND
1996 ADOPTED BUDGET
BUDGET BUDGET
DEPT ACTUAL ACTUAL ADOPTED ADOPTED %
NO. DEPARTMENT 1993 1994 1995 1996 CHANGE
51 Mayor and Council 46,765 41 ,507 52,879 56,491 6.83%
52 Administration 93,480 95,062 93,183 95,402 2.38%
53 General Government Services 84,560 82,243 87,918 102,317 16.38%
54 Finance 82,962 85,448 96,140 99,797 3.80%
55 Professional Services 116,196 137,790 112,500 117,000 4.00%
56 Planning & Zoning 93,477 92,725 93,929 94,374 0.47%
57 Municipal Building (City Hall) 84,393 159,913 88,400 93,300 5.54%
58 Police 400,704 423,947 448,889 466,423 3.91%
59 Fire 101,542 109,747 123,513 133,395 8.00%
60 Protective Inspection 84,603 84,353 95,705 94,450 (1.31 %)
61 City Engineer 66,580 60,399 77,937 74,266 (4.71 %)
62 Public Works Service 192,193 188,573 182,656 184,183 0.84%
CapitalOutlaylTransfers 99,638 100,476 99,225 104,186 5.00%
63 Streets & Roadways 150,856 152,501 162,129 165,879 2.31%
Street Improvements Transfer 220,000 230,000 250,000 270,000 8.00%
64 Snow & Ice Removal 27,580 33,209 38,830 40,450 4.17%
65 Traffic Control/Street Ughting 31,966 34,461 35,200 37,000 5.11%
67 Sanitation/Waste Removal/Weeds 12,992 3,029 4,614 4,611 (0.07%)
68 Tree Maintenance 21,003 15,950 19,723 21,103 7.00%
69 Parks & Recreation 116,220 127,626 124,681 130,821 4.92%
Capital OutlaylTransfers 53,251 50,974 41 ,250 31,250 (24.24%)
70 Capital Improvement 10,000 97,000 15,000 55,000 266.67%
71 Contingency 0 0 46,684 45,000 (3.61 %)
TOTAL GENERAL FUND EXPENDITURES 2,190,961 2,406,933 2,390,985 2,516,698 5.26%
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DEPT
NO. DEPARTMENT
SUMMARY OF EXPENDITURES I
GENERAL FUND
1995 ADOPTED BUDGET
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SUPPLIES! SUPPORT CHARGES CAP IT AL TRANS- I
STAFFING MATERIALS SERVICES & FEES OUTLAY FERS TOTAL
13,564 1,000 16,200 24,527 1,200 56,491 I
87,302 700 6,750 650 95,402
73,167 14,000 13,950 200 1,000 102,317
87,897 3,750 7,400 750 99,797
1,000 116,000 117,000 I
85,874 1,500 6,750 250 94,374
8,600 79,800 4,100 800 93,300
466,423 466,423 I
133,395 133,395
65,775 775 20,800 7,100 94,450
65,016 300 8,650 300 74,266
131,133 35,000 17,200 850 104,186 288,369 I
97,279 30,000 38,600 270,000 435,879
25,450 15,000 40,450
4,000 33,000 37,000 I
611 4,000 4,611
7,733 150 13,220 21,103
87,271 19,550 16,500 7,500 1,250 30,000 162,071 I
35,000 20,000 55,000
45,000 45,000
828,072 135,325 1,043,638 46,227 39,250 424,186 2,516,698
32.90% 5.38% 41.47% 1.84% 1.56% 16.85% 100.00% I
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51 Mayor and Council
52 Administration
53 General Government Services
54 Finance
55 Professional Services
56 Planning & Zoning
57 Municipal Building (City Hall)
58 Police
59 Fire
60 Protective Inspection
61 City Engineer
62 Public Works Service
63 Streets & Roadways
64 Snow & Ice Removal
65 Traffic Control/Street Ughting
67 Sanitation/Waste Rem.tweeds
68 Tree Maintenance
69 Parks & Recreation
70 Capital Improvement
71 Contingency
TOTAL GENERAL FUND
PERCENT OF TOTAL
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THE GENERAL FUND
The General Fund is used to account for resources traditionally associated with
government which are not required legally or by sound financial management
to be accounted for in other funds. It normally receives a greater variety and
number of taxes and other general revenues than any other fund. The majority
of the current day-to-day operations will be financed from this fund.
Below is a historical presentation of adopted General Fund budgets:
$2,550,000
$2,500,000
$2,450,000
$2,400,000
$2,350,000
$2,300,000
$2,250,000
$2,200,000
$2,150,000
GENERAL FUND BUDGET HISTORY
1991
1993
1996
1994
1992
1995
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FUND:
General
DEPARTMENT MISSION:
The Mayor and City Council set policy for the City
and provide general direction to the Administrator in
policy implementation. The department budget
supports council development, information efforts and
special City associations and programs.
DEPARTMENT: Mayor and Council
DEPT NO: 51
DESCRIPTION OF ACTIVITY:
The City Council meets twice montly and in periodic special workshops to consider
and adopt legislative and administrtive policies that pertain to the services
provided to citizens.
OBJECTIVES:
- Televise all City Council meetings
- Inform citizens through quarterly city newsletters
- Identify and address zoning issues for specific sites for senior housing projects
- Meet with Cooperative Services Study Task Force semi-annually
- Undertake a meaningful goal setting session during 1996
- As a follow up to the comprehensive plan update, undertake a city visioning process
HIGHLIGHTS/COMMENTS:
Staffing:
City Council Salaries in 1996
Supplies/Materials:
Awards and misc. supplies
Support Services:
Christmas Lake Milfoillnspections (2)
Christmas Lake Water Quality Study
City Service Satisfaction Survey
Comprehensive Plan Visioning
Conferences and Seminars
Appreciation Dinner for City Voluoteers/Staff
City Newsletters (4)
Charges & Fees:
Lake Minnetonka Conservation District (LMCD)
Assn of Metro Municipalities
League of MN Cities
Misc. Subscriptions
West Henn. Human Services
Hennepin County Fair
Excelsior Fireworks
MN Mayors Association
Board & Administrator Magazine
I FUND: #10 DEPARTMENT: Mayor and Council DEPT # 51
BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted
I ITEM 1993 1994 1995 1995 Est-95 1996 1996
I Staffing 13,621 13,528 13,714 11 ,303 13,564 13,564 13,564
Supplies/Materials 841 1,636 500 771 1,000
1,000 1,000
I Support Services 11,606 8,661 14,200 9,060 11,400 16,200 16,200
Charges & Fees 20,697 17,682 24,465 23,071 23,071 24,527 24,527
I Capital Outlay 1,200 1,200
I Transfers
TOTAL 46,765 41 ,507 52,879 44,205 49,035 56,491 56,491
I SERVICE INDICATORS:
I Conferences &
Schools Attended 0 0 3 7 7 6 6
Newsletters Published 4 4 4 3 4 4 4
I No. of Council Mtgs. 24 24 24 26 30 24 24
No. of Workshops 9 7 12 14 15 12 12
Agenda Items 397 313 400 326 410 400 400
I Ordinances &
Resolutions Adopted 138 114 140 118 140 140 140
I CITIZEN SERVICE EVALUATION
% Satisfied with
Televising Council Mtgs. 87 94 92
I COST INDICATORS:
I Expenditures 46,765 41 ,507 52,879 44,205 49,035 56,491 56,491
- Program Revenues
I = Levy Dollars 46,765 41,507 52,879 44,205 49,035 56,491 56,491
I STAFFING:
Part time:
I Mayor 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Council members 4.00 4.00 4.00 4.00 4.00 4.00 4.00
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FUND:
General
DEPARTMENT MISSION:
To implement policy established by the City Council; offer
staff support to the City Council in its policy making role;
and manage day-to-day operations of the City in a manner
consistent with established City values to effectively and
efficiently meet set goals & objectives.
DEPARTMENT: Administration
DEPT NO: 52
DESCRIPTION OF ACTIVITY:
The City Administrator directs City departmental operations to ensure compliance with
policies established by the City Council and with state and federal laws. The
department supports the City Council by managing Council agendas, directing the
flow of information and requests for action to the Council.
OBJECTIVES:
- Complete annual citizen service evaluation (May survey)
- Take a leadership role in intergovernmental cooperative efforts
in the Lake Minnetonka area
- Review City objectives each quarter
- Follow up on sewer rate tast force work
- Coordinate subregional affordable housing issues
- Further develop Shorewood Improvement Program
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
Maintenance contracts on computer & office equipment
Miscellaneous books & supplies
Support Services:
Labor Relations Associates Contract
Conference, mileage, meetings & seminars
Charges & Fees:
Memberships to ICMA, MCMA, MAMA & MPELRA
I FUND: #10 DEPARTMENT: Administration DEPT # 52
I BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted
ITEM 1993 1994 1995 1995 Est-95 1996 1996
Staffing 83,788 87,804 84,083 79,655 89,029 87,302 87,302
I Supplies/Materials 960 550 800 363 370 700 700
I Support Services 8,118 6,091 7,750 5,299 6,250 6,750 6,750
Charges & Fees
614 617 550 690 700 650 650
I Capital Outlay
Transfers
I TOTAL 93,480 95,062 93,183 86,007 96,349 95,402 95,402
I SERVICE INDICATORS:
Council Meetings 24 24 24 26 30 24 24
I Council Agenda Items 397 313 400 326 410 400 400
Park Comm. Meetings 23 15 12 9 11 12 12
Staff Meetings 50 52 52 42 50 52 52
I CITIZEN SERVICE EVALUATION:
Excellent or Good Rating:
I - Overall service 87 88 87
- Courteousness/
Professionalism 85 89 87
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COST INDICATORS:
I Expenditures 93,480 95,062 93,183 86,007 96,349 95,402 95,402
- Program Revenues 0 0 0 0 0 0 0
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= Levy Dollars 93,480 95,062 93,183 86,007 96,349 95,402 95,402
I STAFFING:
I Full Time:
Admistrator/Clk 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Exec Sec/Dep Clk .50 .50 .33 .33 .33 .33 .33
I Secretary/Recept .25
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FUND:
General
DEPARTMENT MISSION:
Provide staff support for the City Council including
preparation of agendas and meeting packets.
Responsible for City Clerk functions including
elections, records retention, notices and licenses.
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DEPARTMENT: General Govemment
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DEPT NO: 53
DESCRIPTION OF A<;;TIVITY:
I
This department provides for the preparation for and supervision of State/Federal Primary
City General and Special elections by the Deputy City Clerk. It also provides for general
reception and secretarial duties in the City offices, as well as the recording secretary for
City Council meetings. The Deputy Clerk is the official recordkeeper of minutes and permanent
records, and supervises all staff in this area. This department is responsible for all licensing
fuctions.
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OBJECTIVES:
- Update City Code in-house on a semi-annual basis
- Implement system software to its fullest capacity and identify necessary training,
including input of minutes for easier retrieval/indexing
- Continue to improve public relations by providing responses in a timely manner
- Improve City newsletter quality
- Develop orientation package for new commission members and staff
- Update existing personnel relationship policy handbook
- Maintain or improve on helpfulness rating for office personnel (87%)
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HIGHLIGHTS/COMMENTS:
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Staffing:
Includes step increases
Part time includes permanent part-time clerical employee
Seasonal includes Summer clerical and Election judges
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Supplies/Materials:
Office supplies
Maintenance contracts for computers and office machines
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Support Services:
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Records retention of permanent documents
Conference, mileage and Seminars
Publication of legal notices for all General Fund Depts
Updates to city code
Council Recording Secretary
Computer Consulting and Training
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Charges & Fees:
Memberships to IIMC, MCFOA & Municipals
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Capital Outlay:
Voting Booths (5)
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I FUND: #10 DEPARTMENT: General Govemment Services DEPT # 53
I BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted
ITEM 1993 1994 1995 1995 Est-95 1996 1996
Staffing 62,417 62,443 61,293 50,245 63,183 73,167 73,167
I Supplies/Materials 11,610 10,822 13,750 11,015 14,000 14,000 14,000
I Support Services 10,298 8,768 12,650 7,452 10,500 13,950 13,950
Charges & Fees 235 210 225 169 200 200 200
I Capital Outlay 1,000 1,000
Transfers
I TOTAL 84,560 82,243 87,918 68,881 87,883 102,317 102,317
I SERVICE INDICATORS:
No. of Elections held 3 2 0 0 0 2 2
No. of Ordinances 21 13 15 11 13 15 15
I No. of Resolutions 117 101 120 107 127 130 130
Dog licenses issued 343 331 350 290 350 350 350
Other licenses issued 15 36 20 16 20 20 20
I Council Agendas 25 24 24 26 30 24 24
CITIZEN SERVICE EVALUATION:
I Percent Satisfied or Very Satisfied:
- Helpfullness of office
personnel 84 87 87
I COST INDICATORS:
I Expenditures 84,560 82,243 87,918 68,881 87,883 102,317 102,317
- Program Revenues
I Licenses 15,410 16,208 12,400 10,006 12,800 12,800 12,800
Sale of copies 798 598 800 571 800 800 800
I = Levy Dollars 68,352 65,437 74,718 58,304 74,283 88,717 88,717
STAFFING:
I Full time:
Exec Sec/Dep Clk .50 .50 .67 .67 .67 .67 .67
I Secretary/Recept .75 .70 .70 .70 .70 .70 .70
Part time:
I Clerical 1.00 .50 .50 .50 .50 .50 .50
Seasonal:
I Summer Clerical 1.00 1.00 1.00 1.00 1.00 1.00
Election Judges 40.00 40.00 40.00
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FUND:
General
DEPARTMENT MISSION:
To administer financial policies of the City; perform
accounting functions for all fund types; invest
available funds in accordance with State Statutes;
oversee City insurance policies; and provide for
timely reporting of financial matters to City Council
staff and the public.
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DEPARTMENT: Finance
DEPT NO: 54
DESCRIPTION OF ACTIVITY:
Finance is responsible for processing all financial transactions of the City in accordance with
Federal, State and Local laws, and in compliance with Generally Accepted Accounting Principles.
Transactions include accounts payable, account receivable, payroll, investments, utility billing,
special assessments, risk management, personnel benefits and financial reporting. The
Finance Director is responsible for the preparation and administration of the City budget.
OBJECTIVES:
- Prepare annual budget document and submit to GFOA Distinguished Budget
Award Program
- Prepare CAFR for submittal to GFOA Certificate of Excellence Program
- Provide monthly reports to staff, quarterly reports to City Council
- Improve Capital Improvement Annual Budget format
- Review debt issues and make recommendations on debt structure
- Establish finanicial policies and procedures manual
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
Computer supplies, checks & budget supplies
Maintenance contracts for computer and office equipment
Miscellaneous supplies
Support Services:
Conferences, Mileage, Meetings & Seminars
Publication of Financial Statements & Budgets
Charges & Fees:
Memberships to GFOA & MGFOA
Subscription to GFOA periodicals
Submittal fee - GFOA Certificate of Excellence Program
Submittal fee - GFOA Distinguished Budget Award Program
Bank & Broker service charges
Capital Outlay:
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I FUND: #10 DEPARTMENT: Finance DEPT # 54
I BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted
ITEM 1993 1994 1995 1995 Est-95 1996 1996
I Staffing 74,109 n,651 84,540 66,093 83,979 87,897 87,897
Supplies/Materials 2,794 2,796 3,450 3,330 3,750 3,750 3,750
I Support Services 5,530 4,432 4,250 4,190 5,450 7,400 7,400
Charges & Fees 529 569 2,900 685 700 750 750
I Capital Outlay 1,000 1,000
I Transfers
TOTAL 82,962 85,448 96,140 74,298 94,879 99,797 99,797
I SERVICE INDICATORS:
No. Monthly Statements 12 12 12 10 12 12 12
No. Accounts Payable
I Checks Issued 2,285 2,185 2,300 1,995 2,400 2,400 2,400
Utility Bills Sent 9,200 9,400 9,600 7,950 10,500 10,500 10,500
I No. of Payroll Checks
Issued 1,073 1,200 1,000 973 1,200 1,200 1,200
No. of Sp. Assess.
I Rolls Maintained 16 18 18 19 20 20 20
CITIZEN SERVICE EVALUATION:
I Excellent or Good Rating:
- Overall Service 59 70 88*
- Courteousness/ 70 86 81
I Professionalism * = Statistically Significant Trend
COST INDICATORS:
I Expenditures 82,962 85,448 96,140 74,298 94,879 99,797 99,797
- Program Revenues
Interest Earnings 86,374 78,018 75,000 70,436 75,000 75,000 75,000
I Sp. Assess. Searches 500 400 500 195 300 700 700
= Levy Dollars (3,412) 7,430 21,140 3,862 19,879 24,797 24,797
STAFFING:
I Full time:
Finance Dir 1.00 1.00 1.00 1.00 1.00 1.00 1.00
I Sr Acctg Clerk .70 .60 .60 .60 .60 .60 .60
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FUND:
General
DEPARTMENT MISSION:
Provide contracted professional services to the City
including general legal, prosecution, financial
audit and property assessment.
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DEPARTMENT: Professional Services
DEPT NO: 55
DESCRIPTION OF ACTIVITY:
This department provides for contracted legal, assessing and auditing services for the
City. Legal services include general counsel to the City Council, litigation and
prosecution of criminal misdemeanors. Assessing services provide property valuation
information for tax purposes. Audit services provide for the annual financial audit required
by Minnesota State Statutes.
OBJECTIVES:
- Contain costs on contracted professional services
- Attempt to utilize mediation services to avoid litigation
- Improve on helpfulness rating for assessor (71%)
HIGHLIGHTS/COMMENTS:
Supplies/Materials:
Supplies for City Assessor
Support Services:
Includes general legal fees and prosecutions, mediation services, assessing contract
and annual audit services
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I FUND: #10 DEPARTMENT: Professional Services DEPT # 55
I BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted
ITEM 1993 1994 1995 1996 Est-96 1996 1996
Staffing
I Supplies/Materials 836 1,004 500 740 1,000 1,000 1,000
I Support Services 115,360 136,786 112,000 96,258 125,550 116,000 116,000
Charges & Fees
I Capital Outlay
Transfers
I TOTAL 116,196 137,790 112,500 96,998 126,550 117,000 117,000
I SERVICE INDICATORS:
No. of parcels 2,716 2,782 2,818 2,893 2,893 2,930 2,930
I No. of litigations 5 5 3 3 3 3 3
I No. of City Funds 23 27 28 30 30 30 30
CITIZEN SERVICE EVALUATION:
I Percent SatisfiedNery Satisfied:
. Helpfulness of Assessor 70 74 71
Excellent or Good Rating:
I - Assessor Overall Service 74 78 69
. Courteousness/
Professionalism 83 84 76
I COST INDICATORS:
I Expenditures 116,196 137,790 112,500 96,998 126,550 117,000 117,000
. Program Revenues
I Fines 28,431 17,500 19,000 14,583 17,500 19,000 19,000
= Levy Dollars 87,765 120,290 93,500 82,415 109,050 98,000 98,000
I Other Dollars
I STAFFING:
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FUND:
General
DEPARTMENT MISSION:
Guide and control the physical development of
the community. Coordinate and implement long
range city-wide and area planning activities.
DEPARTMENT: Planning & Zoning
DEPT NO: 56
DESCRIPTION OF ACTIVITY:
This department is responsible for the review of development proposals, preparing and updating
the City's Comprehensive Plan, and other long range planning activities. It provides for
administration and enforcement of "the City's zoning codes, and preparation and upkeep of
zoning, subdivision, floodplain and other planning and zoning related ordinances.
OBJECTIVES:
- Update City Subdivision Code
- Establish an action plan to implement Comprehensive Plan
- Begin work on a short-term implementation plan
- Complete a Housing Plan Update
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
Maintenance contracts for computer & office equipment, and cellular phone
Miscellaneous supplies
Support Services:
Recording Secretary for Planning Commission Meetings
Air time for cellular phone
Conferences, mileage, meetings & seminars
Charges & Fees:
Memberships to APA, MN APA, Sensible Land Use Coalition
Subscriptions to APA Journal & Zoning News
I FUND: #10 DEPARTMENT: Planning & Zoning DEPT # 56
I BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted
ITEM 1993 1994 1995 1995 Est-95 1996 1996
Staffing 86,769 87,396 85,329 73,676 85,329 85,874 85,874
I Supplies/Materials 2,124 813 1,600 436 1,600 1,500 1,500
I Support Services 4,338 4,300 6,750 4,930 5,500 6,750 6,750
Charges & Fees 246 216 250 320 350 250 250
I Capital Outlay
Transfers
I TOTAL 93,477 92,725 93,929 79,362 92,779 94,374 94,374
I SERVICE INDICA TORS:
No. of zoning apps. 36 31 40 22 30 40 40
I No. of zoning complnts 25 45 30 22 30 30 30
Planning Comm. Meetings 12 12 12 9 12 12 12
Planning Comm. Work
I Sessions 9 12 12 9 12 12 12
CITIZEN SERVICE EVALUATION:
I Excellent or Good Rating:
- Overall Service 67 67 68
- Courteousness!
I Professionalism 73 71 70
I COST INDICATORS:
Expenditures 93,477 92,725 93,929 79,362 92,779 94,374 94,374
I - Program Revenues
Zoning Appl. Fees 5,307 33,262 5,000 6,362 7,000 5,000 5,000
Bldg. Permit Carryover 150,545 155,592 61,795 76,226 80,000 63,050 63,050
I (from Proto Inspection)
= Levy Dollars (62,375) (96,129) 27,134 (3,226) 5,779 26,324 26,324
I STAFFING:
Full time:
I Planning Dir .85 .95 .95 .95 .95 .95 .95
Planning Asst. .50 .70 .70 .70 .70 .70 .70
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FUND:
General
DEPARTMENT MISSION:
Provide for the physical operation pf City Hall:
utilities; maintenance of office equipment and the
building structure; and provide for the City's general
liability, property, auto and workers' compensation
insurance.
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DEPARTMENT: Municipal Bldg - City Hall
DEPT NO: 57
DESCRIPTION OF ACTIVITY:
The Municipal Building department provides for maintenance of all equipment located in the City
Hall, and for janitorial services to furnish a clean environment in which to conduct City business.
General Liability, Property and Casualty insurance coverages are also provided under this department.
OBJECTIVES:
- Improve City Hall landscaping
- Dispose of outdated items in storage area
HIGHLIGHTS/COMMENTS:
Supplies/Materials:
Maintenance contracts for copiers, telephones and office equipment
Maintenance to city hall building
City Hall supplies
Support Services:
City Hall janitorial, rug services, & pest control
Utilities and phone service for City Hall - 1 new phone line
Insurance coverage for all city depts except enterprise funds
Charges & Fees:
Rental of postage meter and pop machine
Special Assessments on City owned property
Capital Outlay:
Replace Postage Meter
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FUND: #10 DEPARTMENT: Municipal Building - City Hall DEPT # 57
BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted
ITEM 1993 1994 1995 1995 Est-95 1996 1996
Staffing
Supplies/Materials 7,317 5,346 7,750 6,726 7,500 8,600 8,600
Support Services 68,340 74,556 75,500 32,493 76,500 79,800 79,800
Charges & Fees 5,459 4,832 5,150 3,719 4,100 4,100 4,100
Capital Outlay 3,277 75,179 761 761 800 800
Transfers
TOTAL 84,393 159,913 88,400 43,699 88,861 93,300 93,300
SERVICE INDICA TORS:
Number of copies 164,653 165,000 175,000 143,000 175,000 180,000 180,000
COST INDICATORS:
Expenditures 84,393 159,913 88,400 43,699 88,861 93,300 93,300
- Program Revenues
Insurance rebate 13,159 16,576 15,000 0 15,000 15,000 15,000
= Levy Dollars 71 ,234 146,754 73,400 43,699 73,861 78,300 78,300
Other Dollars
STAFFING:
55
FUND:
General
DEPARTMENT MISSION:
To provide a modem, flexible, full-service criminal
justice agency which is responsive to community
needs.
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DEPARTMENT: Police
DEPT NO: 58
DESCRIPTION OF ACTIVITY:
The Police Department is a cooperative joint venture between the cities of Excelsior, Greenwood,
Shorewood and Tonka Bay. Through this venue, the department provides for the protection
of the safety and well-being of citizens in the community, the prevention and detection of
crime, and the enforcement of all local, state and federal laws in a cost-efficient manner.
OBJECTIVES:
- Complete review of police funding formula
- Maintain high helpfulness rating of police personnel (91 % helpful to very helpful)
- Maintain or improve on high excellent rating on overall service (92%),
response time (95%), courteousenesslprofessionalism (96%), and
crime prevention programs (93%)
- Maintain or improve on "feeling of safety in my neighborhood"
(satisfied to very satisfied. 92%)
- Address discrepency in level of service requirements of the various cities
HIGHLIGHTS/COMMENTS:
Supplies/Materials:
Service for civil defense sirens
Support Services:
Police services contract for 1996
Full-time Traffic Control Specialist
Prisoner expense, court officer expense, & booking fees
Annual Police Auxilliary Dinner
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I FUND: #10 DEPARTMENT: Police DEPT # 58
BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted
I ITEM 1993 1994 1995 1995 Est-95 1996 1996
Staffing
Supplies/Materials 74 500
I Support Services 400,704 423,873 448,389 398,337 446,389 466,423 466,423
Charges & Fees
Capital Outlay
I Transfers
TOTAL 400,704 423,947 448,889 398,337 446,389 466,423 466,423
SERVICE INDICATORS:
I Initial complaint reports 15,037 16,237 17,000 15,120 17,000 17,000 17,000
Clearance rate - ICR's 96.1% 96.5% 96.0% 96.0% 96.0% 96.0% 96.0%
I Part I crimes (serious) 353 303 300 220 300 300 300
Part II crimes (other) 623 621 700 501 650 650 650
Clearance rate (Parts I & II) 57% 58% 57% 57% 57% 57% 57%
I Statewide clearance rate 41% 38% 38% 38% 38% 38% 38%
Citations issued 4,682 4,706 4,000 3,736 4,000 4,000 4,000
Police vehicles 8 8 8 8 8 8 8
I Shorewood demand 44.5% 45.1% 44.8% 44.8% 45.3% 45.3% 45.3%
CITIZEN SERVICE EVALUATION:
Percent SatisfiedNery Satisfied:
I - Feeling of Safety in
my neighborhood 88 87 91
I - Helpfulness of Police
Personnel 90 88 92
Excellent/Good Rating:
I - Overall Service 87 90 92 * = Statistically Significant Trend
- Response time to my call 93 93 95
- Courteousness/
I Professionalism 88 89 95 *
- Crime Prevention Programs 90 88 93 *
- Traffic Enforcement 69 70 72
I COST INDICATORS:
Expenditures 400,704 423,947 448,889 398,337 446,389 466,423 466,423
I - Program Revenues
Fines 52,135 56,498 57,000 36,643 52,500 61,000 61,000
= Levy Dollars 348,569 371,812 391 ,889 361,694 393,889 405,423 405,423
I STAFFING:
Chief 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Lieutenant 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Sergeant 2.00 2.00 2.00 2.00 2.00 2.00 2.00
I Investigator * 2.00 2.00 2.00 2.00 2.00 2.00 2.00
Patrol Officer 7.00 7.00 7.00 7.00 7.00 7.00 7.00
Traffic Control Officer** 1.00 1.00 1.00 1.00 1.00
I Administrative Clerk 1.00 1.00 1.00 1.00 1.00 1.00 1.00
ClerkfTypist (part time) *** 2.00 2.00 2.00 2.00 2.00 2.00 2.00
Traffic Officer (part time) 1.00 1.00 1.00 1.00
I * 1 Juvenile Specialist ** Became FIT in 1995 *** 2 Part time @ .6
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FUND:
General
DEPARTMENT MISSION:
Provide the highest possible quality of fire
suppression, prevention and eduction services,
and First Responder emergency medical services.
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DEPARTMENT: Fire Protection
DEPT NO: 59
DESCRIPTION OF ACTIVITY:
Fire services are contracted by the City through the cities of Excelsior and Mound.
This department provides for the protection of life and property of the citizens of
the community through fire prevention and suppression, fire inspection, building inspection,
fire code enforcement and emergency medical services.
OBJECTIVES:
- Maintain helpfulness rating of fire personnel (98% helpful to very helpful)
- Maintain on high excellent/good rating on overall
service (100%), response time (97%), courteousness/professionalism (98%)
and inspection and fire prevention programs (95%)
HIGHLIGHTS/COMMENTS:
Support Services:
Fire contracts with Mound ($6,958) and Excelsior ($126,437)
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I FUND: #10 DEPARTMENT: Fire Protection DEPT # 59
BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted
I ITEM 1993 1994 1995 1995 Est-95 1996 1996
Staffing
I Supplies/Materials
Support Services 101,542 109,747 123,513 123,513 123,513 133,395 133,395
Charges & Fees
I Capital Outlay
Transfers
TOTAL 101,542 109,747 123,513 123,513 123,513 133,395 133,395
I SERVICE INDICATORS:
Fire calls 81 97 95 50 95 100 100
I Rescue calls 96 94 100 75 130 150 150
Inspection hours 62 44 75 27 60 75 75
I Investigation hours 16 39 35 7 30 35 35
Other hours * 457 382 450 210 400 450 450
Cost of emergency
I response 94,789 101,479
Cost of inspection!
investigation 8,352 8,105
I * includes plan review, paper work, complaint investigation, tank removals, burning permits, etc.
CITIZEN SERVICE EVALUATION:
Excelsior Fire Dept. for Shorewood
I Percent Satisfied or Very Satisfied:
- Helpfullness of Fire
personnel 99 94 98
I Excellent or Good Rating:
Overall service 97 93 100
I Response time 94 100 98
Courteousness/
Professionalism 98 98 98
I Inspection & Prevention
Programs 94 83 95
I COST INDICATORS:
Expenditures 101,542 109,747 123,513 123,513 123,513 133,395 133,395
- Program Revenues 0 0 0 0 0 0 0
I = Levy Dollars 101 ,542 109,747 123,513 123,513 123,513 133,395 133,395
STAFFING:
I Chief .1.00 1.00 1.00 1.00 1.00 1.00 1.00
Asst. Chief 1.00 1.00 1.00 1.00 1.00 1.00 1.00
I Captain 2.00 2.00 2.00 2.00 2.00 2.00 2.00
Lieutenants 4.00 4.00 4.00 4.00 4.00 4.00 4.00
Fire Marshall 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Training Officer 1.00 1.00 1.00 1.00 1.00 1.00 1.00
I Firefighters 20.00 37.00 37.00 37.00 37.00 37.00 37.00
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FUND:
General
DEPARTMENT MISSION:
Enforce construction safety and related building
codes through plan review and inspections.
Enforce animal control ordinances.
DEPARTMENT: Protective Inspection
DEPT NO: 60
DESCRIPTION OF ACTIVITY:
This department provides for the issuance building and construction permits, review of
construction plans and specifications, enforcement of all building codes under the Uniform
Building Code, inspection of rental housing units, and inspection of zoning violations.
The department also provides for contractual animal control, which includes patrol, detention
and disposition of stray domestic animals.
OBJECTIVES:
- Increase and enhance public information through the development of at least
two additional handouts relative to building codes (Total of 4)
- Draft an article for each City newsletter
- Explore joint inspection possibilities with adjoining communities
- Implement automated permit tracking system
- Increase helpfulness ratings of building inspector
(76% helpful to very helpful in 1993)
- Increase helpfulness ratings of animal control personnel
(58% helpful to very helpful in 1994)
- Increase citizen excellent/good rating on overall service (76%) and
courteousness/professionalism (81 %) of inspection staff - 1993
- Increase City excellent/good rating on overall service of
animal control personnel (52%)
- Response time (45%) and Courteousness/Professionalism (78%)
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
Maintenance contracts on computer and office equipment
Miscellaneous supplies
Support Services:
Contractual inspections during vacations, sick leave
Conferences, mileage, meetings & seminars
Printing of application forms
Animal control contract with City of Chanhassan
Charges & Fees:
Membership to ICBO
Remittances to state of permit surcharges collected
Capital Outlay:
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FUND:
General
DEPARTMENT MISSION:
DEPARTMENT: City Engineer
Provide engineering and construction management
services for the City.
DEPT NO:
61
DESRIPTION OF ACTIVITY:
This department is responsible for general engineering services in the City, as well as
preparation of feasibility studies, plans and specifications, and on-site inspection of
City projects. The City Engineer also reviews all development proposals and plans.
Prior to 1995, the City has contracted for the City Engineer. A full time City Engineer
position was filled by the City Council in the second half of 1995.
OBJECTIVES:
- Complete an inventory of right-of-way needs on collector street system
- Keep construction project files up-to-date and accurate
- Communicate in written form to affected residents at least two
(2) times during a construction project
- Keep change orders at less than 5% of original contract amount
- Complete a smooth transition to the City Engineer/Public Works Director position
- Provide in-house engineering at or below 15% of project construction cost
- Keep in-house design below 7% of project cost
- Provide good public relations with property owners adjacent to construction projects
HIGHLIGHTS/COMMENTS:
Staffing:
City Engineer, including step increases
Part-time includes permanent clerical
Supplies/Materials:
Books and Materials
Support Services:
Contractual engineering for 1996
Cellular phone Airtime
Conferences and mileage
Charges & Fees:
Subscriptions and Memberships
Capital Outlay:
FUND:
General
DEPARTMENT MISSION:
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DEPARTMENT: Public Works Service
Provide supervision and support for all public
works functions; provides for public works utilities,
shop and equipment maintenance and fuels
DEPT NO: 62
DESCRIPTION OF ACTIVITY:
The Public Works Service department is responsible for all general public works duties,
maintenance of all public works equipment, and maintenance of the public works facility.
OBJECTIVES:
- Perform preventative maintenance on all equipment within 100 miles or 10 hours
of scheduled service
- Perform 90% of City building repairs and preventative maintenance using City personnel
- Maintain or improve on helpfulness rating of Public Works personnel
(84% helpful to very helpful)
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Part time includes permanent clerical
Supplies/Materials:
Includes motor fuel, maintenance of equipment and buildings, and inventory supply items
Support Services:
Uniforms for crew
Utilities and telephone service for public works building
Conference, mileage, meetings & seminars
Miscellaneous - damage to private property (mailboxes, etc)
Charges & Fees:
Miscellaneous equipment rentals
Membership to MN Street Superintendents Assn
Capital Outlay:
Transfers:
Transfer to Equipment Replacement Fund
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I FUND: #10 DEPARTMENT: Public Works Service DEPT # 62
I BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted
ITEM 1993 1994 1995 1995 Est-95 1996 1996
I Staffing 145,721 138,849 128,606 125,642 148,828 131,133 131,133
I Supplies/Materials 29,251 33,960 35,000 24,040 35,000 35,000 35,000
Support Services 15,987 15,051 18,300 11,161 16,600 17,200 17,200
I Charges & Fees 1,234 713 750 262 575 850 850
Capital Outlay 9,638 5,976
I Transfers 90,000 94,500 99,225 99,225 99,225 104,186 104,186
TOTAL 291,831 289,049 281,881 260,330 300,228 288,369 288,369
I SERVICE INDICATORS:
I No of Gopher One calls 2,275 2,460 2,300 1,783 2,000 2,000 2,000
No of vehicle repairs 120 126 140 102 125 130 130 9~/
. ..... /
,/
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CITIZEN SERVICE EVALUATION: /// '-
I Percent SatisfiedNery Satisfied:
- Helpfulness of Public
I Works Personnel 82 91 83
I COST INDICATORS:
Expenditures 291,831 289,049 281,881 260,330 300,228 288,369 288,369
I - Program Revenues
= Levy Dollars 291,831 289,049 281,881 260,330 300,228 288,369 288,369
I STAFFING:
I Full time:
Public Works Dir 1.00 1.00 1.00 1.00 1.00 1.00 1.00
I Lt Equip Oper/Foreman 1.50 1.70 1.70 1.70 1.70 1.60 1.60
Part time:
I Clerical .50 .50 .50 .50 .50 .50
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FUND:
General
DEPARTMENT MISSION:
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DEPARTMENT: Streets & Roadways
To maintain and upgrade City streets, parking areas
and storm water control systems in an efficient and
economical manner
DEPT NO: 63
DESCRIPTION OF ACTIVITY:
Includes ongoing maintenance consisting of street patching, street sweeping, roadside mowing,
painting of lane markings, minor storm sewer repair, and the annual sealcoating program.
OBJECTIVES:
- Develop a pavement management system to aid in scheduling of street projects
- Paint lane markings on all designated streets
- Sweep each City street at least once annually
- Mow roadsides at least twice annually
- Mow boulevards at least 6 times annually
- Visually inspect storm drainage grates annually and repair as needed
- Increase satisfaction rating on condition of streets (my street 63%;
streets in general 75%)
- Maintain or improve satisfaction level on cleanliness of streets (88%)
- Increase citizen excellent/good service rating on street maintenance (68%)
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
Rock, gravel & bituminous for street & road repair
Support Services:
Operators and equipment for contracted street & road repair
Safety training
Contracted road striping
Transfers:
Transfer to Street Replacement Fund
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I FUND: #10 DEPARTMENT: Streets & Roadways DEPT # 63
I BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted
ITEM 1993 1994 1995 1995 Est-95 1996 1996
I Staffing 86,080 80,561 94,029 63,974 94,064 97,279 97,279
Supplies/Materials 30,822 30,663 30,000 21,788 30,000 30,000 30,000
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Support Services 33,954 41 ,277 38,100 28,175 28,175 38,600 38,600
I Charges & Fees
Capital Outlay
I Transfers 220,000 230,000 250,000 250,000 250,000 270,000 270,000
TOTAL 370,856 382,501 412,129 363,937 402,239 435,879 435,879
I SERVICE INDICATORS:
I Miles of street
State 3 3 3 3 3 3 3
County 2 2 2 2 2 2 2
City - MSA 9 9 9 9 9 9 9
I City - Local 38 38 39 39 39 39 39
Miles Sealcoated 5 5 5 5 5 5 5
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Tons of patch material 1,068 1,200 1,300 1,050 1,200 1,300 1,300 :;IJ. ,S;-
I CITIZEN SERVICE EVALUATION: l~-"&:;o
Percent SatisfiedNery Satisfied: * = Statistically Significant Trend
I - Condition of my street 55 58 64 *
- Conditon of streets in
general 60 63 75 *
I - Cleanliness of streets 75 80 88 *
Excellent or Good Rating:
- Maintenance of my street 59 62 68 *
I COST INDICATORS:
Expenditures 370,856 382,501 412,129 363,937 402,239 435,879 435,879
I - Program Revenues
MSA Maintenance 13,755 13,755 13,750 13,750 13,750 13,750 13,750
I Budgeted Reserve 28,000 29,977 29,977 30,000 30,000
= Levy Dollars 357,101 368,746 370,379 320,210 358,512 ~92,129 392,129
I STAFFING:
Full time:
I Lt Equip Oper/Foreman 2.50 2.50 2.50 2.50 2.50 2.50 2.50
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FUND:
General
DEPARTMENT MISSION:
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DEPARTMENT: Snow & Ice Removal
Provide snow and ice control for public streets and
City owned parking lots to ensure the safe and
efficient movement of traffic
DEPT NO: 64
DESCRIPTION OF ACTIVITY:
This department is reponsible for the plowing and removal of snow after a 2-inch or greater
snowfall has occured. Street sanding with a salt/sand mixture is used as a measure of ice control,
and is performed as needed.
OBJECTIVES:
- Remove snow and ice and complete salt/sand operations within 14 hours after
the end of a snow event
- Complete widening and clean up functions within 48 hours of a snow event
- Maintain high citizen excellent/good service rating on snow removal (95%)
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
Sand and calcium chloride for ice control
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I FUND: #10 DEPARTMENT: Snow & Ice Removal DEPT # 64
I BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted
ITEM 1993 1994 1995 1995 Est-95 1996 1996
I Staffing 16,214 19,658 24,830 10,430 16,088 25,450 25,450
Supplies/Materials 11 ,366 13,551 14,000 9,979 14,000 15,000 15,000
I Support Services
I Charges & Fees
Capital Outlay
I Transfers
TOTAL 27,580 33,209 38,830 20,409 30,088 40,450 40,450
I SERVICE INDICATORS:
I Miles of street plowed 41 41 41 41 41 41 41
2
Tons of salt used 222 488 200 151 200 200 200
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Tons of sand used 1,017 2,440 800 795 1,000 1,000 1,000
I Manhours spent 840 884 1,040 713 850 850 850
No. of cul-de-sacs 80 82 84 86 86 86 86
plowed
I CITIZEN SERVICE EVALUATION:
I Percent Excellent or Good Rating:
- Snow removal 88 91 94 *
I * = Statistically Significant Trend
COST INDICATORS:
I Expenditures 27,580 33,209 38,830 20,409 30,088 40,450 40,450
- Program Revenues
I = Levy Dollars 27,580 33,209 38,830 20,409 30,088 40,450 40,450
I STAFFING:
Full time:
I Lt Equip Oper/Foreman .50 .50 .50 .50 .50 .50 .50
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FUND:
General
DEPARTMENT MISSION:
Provide for street lighting and traffic signals at
intersections and other locations throughout the
City for the safety of pedestrians and vehicular
traffic
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DEPARTMENT: Traffic Control/St Lights
DEPT NO: 65
DESCRIPTION OF ACTIVITY:
Includes maintenace of semaphores and traffic control devices, and maintenance/replacement
of regulatory and informational road signs. Provides for electricity for street lights and traffic control
devices.
OBJECTIVES:
- Perform a cost efficiency study of street lighting system
HIGHLIGHTS/COMMENTS:
Supplies/Materials:
Maintenance to semaphores and Hwy 7 & Vine Hill Road, Christmas Lake Road,
County Road 19, Hwy 41 and Old Market Road
Street signs & posts
Support Services:
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I FUND: #10 DEPARTMENT: Traffic Control/Street Lighting DEPT # 65
I BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted
ITEM 1993 1994 1995 1995 EST -95 1996 1996
I Staffing
Supplies/Materials 3,056 2,469 4,000 1,584 4,000 4,000 4,000
I Support Services 28,910 31,992 31,200 25,368 32,300 33,000 33,000
I Charges & Fees
Capital Outlay
I Transfers
TOTAL 31,966 34,461 35,200 26,952 36,300 37,000 37,000
I SERVICE INDICATORS:
I No of street lights 154 170 175 174 175 180 180
No of traffic signals 5 5 5 5 5 5 5
I CITIZEN SERVICE EVALUATION:
I Percent Satisfied or Very Satisfied:
- Amount of Street Lighting 59 55 65 *
* = Statistically Significant Trend
I COST INDICATORS:
I Expenditures 31,966 34,461 35,200 26,952 36,300 37,000 37,000
- Program Revenues
I = Levy Dollars 31,966 34,461 35,200 26,952 36,300 37,000 37,000
I STAFFING:
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FUND:
General
DEPARTMENT MISSION:
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DEPARTMENT: Sanitation/Waste Rmv/Weeds
Provide for the general sanitation and cleanliness
ofthe City and provide for the treatment of noxious
weeds on City properties.
DEPT NO: 67
DESCRIPTION OF ACTIVITY:
Activities include spraying of boulevards and roadways for weed control, and clean-up
of properties in violation of City zoning and sanitation codes, as necessary.
OBJECTIVES:
- Resolve all property cleanup complaints
- Resolve 100% of weed complaints
HIGHLIGHTS/COMMENTS:
Staffing:
Miscellaneous staff time for property clean-ups
Support Services:
Miscellaneous property clean-ups
Contracted weed spraying services
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I FUND: #10 DEPARTMENT: SanitationlWaste RemovallWeeds DEPT # 67
I BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted
ITEM 1993 1994 1995 1995 Est-95 1996 1996
I Staffing 485 579 614 584 805 611 611
Supplies/Materials
I Support Services 2,507 2,450 4,000 3,616 3,850 4,000 4,000
I Charges & Fees
Capital Outlay
I Transfers 10,000
TOTAL 12,992 3,029 4,614 4,200 4,655 4,611 4,611
I SERVICE INDICATORS:
I No of weed complaints 2 4 3 5 5 5 5
No of notices served 2 2 2 3 5 5 5
I No of parcels sprayed 0 0 0 0 0 0 0
Miles/roadside sprayed 10 10 10 10 10 10 10
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Spraying in Dollars 2,407 2,450 3,000 2,556 2,556 3,000 3,000
I CITIZEN SERVICE EVALUATION:
Excellent or Good Rating:
I - Recycling pickup
program 93 85 91 *
I * Statistically Significant Trend
COST INDICATORS:
I Expenditures 12,992 3,029 4,614 4,200 4,655 4,611 4,611
- Program Revenues
I = Levy Dollars 12,992 3,029 4,614 4,200 4,655 4,611 4,611
I STAFFING:
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FUND:
General
DEPARTMENT MISSIQN:
To provide diseased tree inspection services to
residents; to remove diseased trees located on City
property; and to maintain and trim trees located on
City rights-of-way and other property
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DEPARTMENT: Tree Maintenance
DEPT NO: 68
DESCRIPTION OF ACTIVITY:
This department is responsible for detection and removal of diseased and unsafe trees on City
rights-of-way and other properties, and pruning of trees on city property. Tree inspection
services are provided to citizens on an on-call basis.
OBJECTIVES:
- Remove 100% of diseased trees on public property
- Respond to all property owner requests to identify diseased trees
- Maintain and trim trees on City property which present a hazard to public
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
Paint for tree marking
Support Services:
Contracted tree and brush removal
Tree inspection certification
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FUND:
General
DEPARTMENT MISSION:
Maintain City parks, trails & beaches to ensure safe
and enjoyable recreational amenities, and coordinate
recreational opportunities for City residents of all
ages and physical abilities
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DEPARTMENT: Parks & Recreation
DEPT NO: 69
DESCRIPTION OF ACTIVITY
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The department is responsible for the maintenance of all City parks, including
playgrounds, ballfields, trails, ice rinks, buildings and other play areas.
Winter ice skating, and summer recreation programs (administered by Minnetonka
Community Schools) are coordinated under this department.
- Add and/or replace 5 picnic tables per year
- Plant at least 1 0 trees per year
- Assist Shorewood Parks Foundation in coordination of fund raising efforts
- Assist Shorewood Parks Foundation in building a concession bldg. - Freeman Park North
- Continue to develop user support for funding improvements and maintenance in parks
- Increase knowledge and use of Shorewood's parks
- Maintain or increase satisfaction rating of condition (92%) and amount of recreation equipment
in parks (88%)
- Maintain satisfaction rating of park maintenance (93%)
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OBJECTIVES:
Includes step increases
Part time includes permanent clerical
Seasonal includes Summer employees and Winter Rink Attendants
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HIGHLIGHTS/COMMENTS:
Staffing:
Supplies/Materials:
Small tools
Maintenance contracts for computer and office equipment
Maintenance to park equipment and buildings
Rock, black dirt, gravel, sand, fertilizers, seed for parks
Support Services:
Contracted park planning services
Playground and beach scheduling services - Mtka Community Services
Contracted weed control in parks
Park utility and telephone charges
Annual park newsletter
Charges & Fees:
Rental of portable toilets
Park Publicity
Capital Outlay:
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5 new picnic tables
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Transfers:
Transfer to Park Capital Improvement Fund
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I FUND: #10 DEPARTMENT: Parks & Recreation DEPT # 69
BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted
I ITEM 1993 1994 1995 1995 Est-95 1996 1996
Staffing 75,092 82,837 82,231 62,960 81,931 87,271 87,271
Supplies/Materials 17,029 19,006 19,150 18,692 23,800 19,550 19,550
I Support Services 17,666 20,545 18,500 6,565 17,500 16,500 16,500
Charges & Fees 6,433 4,800 4,800 4,828 6,000 7,500 7,500
Capital Outlay 3,251 1,122 1,250 1,153 1,153 1,250 1,250
I Transfers 50,000 50,000 40,000 40,000 40,000 30,000 30,000
TOTAL 169,471 178,310 165,931 134,198 170,384 162,071 162,071
SERVICE INDICATORS:
I Acres of maint park 95.80 95.80 95.80 95.80 95.80 95.80 95.80
No. of ballfields
Softball 3 3 3 3 3 3 3
I Baseball 5 5 5 5 5 5 5
No. of shelters 3 3 3 3 3 3 3
No. of hockey rinks 2 2 2 2 2 2 2
I No. of skating rinks 3 3 3 3 3 3 3
Miles of Trails 2.50 2.75 2.75 2.75 2.75 2.75 2.75
Cost of maint per acre 896 1,005 1,021 1,002 1,020 1,063 1,063
I No. of times rinks are
cleaned & resurfaced 80 80 80 80 80 80 80
No. of picnic tables 25 30 35 35 35 40 40
I No. of Tennis Courts 4 4 4 4 4 4 4
CITIZEN SERVICE EVALUATION:
I Percent SatisfiedNery Satisfied: * = Statistically Significant Trend
- Level of Park Maint. 92 90 93
- Condition of Trails 86 86 94 *
I - Condition of Playground
Equipment 82 84 93 *
. Amount of Playground
I Equipment in Parks 75 75 89 *
COST INDICATORS:
Expenditures 169,471 178,310 165,931 134,198 170,384 162,071 162,071
I . Program Revenues
Sports Organizations 8,786 10,000 10,000 12,000 12,000
T onka Bay - Beach 508 329 500 500 300 300
I Liquor Store Transfer 35,000 40,000 50,000 50,000 30,000 30,000
Capital Levy 50,000 50,000 40,000 40,000 40,000 30,000 30,000
= Levy Dollars - Maint. 83,963 79,195 65,431 94,198 69,884 89,771 89,771
I STAFFING:
Full time:
Lt Equip Oper/Foreman 1.40 1.50 1.50 1.50 1.50 1.60 1.60
I Part time:
Clerical .50 .50 .50 .50 .50 .50
I Seasonal:
Summer 1.00 2.00 3.00 3.00 3.00 3.00 3.00
Winter (rinks) 9.00 10.00 10.00 10.00 10.00 10.00 10.00
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FUND:
General
DEPARTMENT MISSION:
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DEPARTMENT: Capital Improvement
To provide a conduit for funding of capital
improvement program through the transfer of dollars
levied through the City's General Fund
DEPT NO: 70
DESCRIPTION OF ACTIVITY:
Provides a conduit for the transfer of General Fund money to the appropriate fund.
OBJECTIVES:
None
HIGHI".IGHTS/COMMENTS:
Capital Outlay:
Lease Payment - Senior/Community Center
Transfers:
Office Equipment and Storm Drainage set aside.
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FUND:
General
DEPARTMENT MISSION:
To provide for unanticipated increases in program
costs and decreases in anticipated revenue; and
to provide a source of funds for projects and
purchases approved during the fiscal year by the
City Council
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DEPARTMENT: Contingency
DEPT NO: 71
DESCRIPTION OF ACTIVITY:
Provides budgeted funds for increases in costs or programs which were not anticipated
at the time the budget was established. Use of contingency funds is solely at the
discretion of the City Council and requires a budget amendment be adopted by the
City Council.
OBJECTIVES:
None
HIGHLIGHTS/COMMENTS:
Support Services:
Council Contingency
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I FUND: #10 DEPARTMENT: Contingency DEPT # 71
I BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted
ITEM 1993 1994 1995 1995 Est-95 1996 1996
I Staffing
Supplies/Materials
I Support Services 46,684 12,813 12,813 45,000 45,000
I Charges & Fees
Capital Outlay
I Transfers
TOTAL 0 0 46,684 12,813 12,813 45,000 45,000
I SERVICE INDICATORS:
I COST INDICATORS:
I Expenditures 50,000 50,000 46,684 12,813 12,813 45,000 45,000
- Program Revenues
I Refunds & Reimbursemts 4,456 4,176 1,000 16,215 16,500 1,000 1,000
= Levy Dollars 45,544 45,824 45,684 (3,402) (3,687) 44,000 44,000
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STAFFING:
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DEBT SERVICE FUNDS
Debt service funds are used to account for the payment of interest and
principal on long-term general obligation debt other than debt issued for
and serviced primarily by enterprise funds.
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FUND:
Debt Service
DEPARTMENT MISSION:
To account for all finanical resources
available for payment of debt, and to make
such payments in a timely fashion.
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DEPARTMENT:
DEPT NO:
DESCRIPTION OF ACTIVITY:
This Debt Service Fund is established to provide for principal and interest payments on the City's
outstanding bonds and other long term debt. The Debt Service Fund is budgeted on an annual basis
and accounts for revenue sources, such as special assessments or property taxes, which provide for
the payment of debt service.
OBJECTIVES:
HIGHlIc;3HTS/COMMENTS:
Revenue:
Property Taxes collected on Storm Sewer Special Taxing District # 2
Tax Increments collected from Tax Increment Finance District # 1
Intergovernmental Revenue is property tax credits paid by the State of Minnesota
in lieu of property taxes
Special Assessments on properties benefitted by an improvement project
Misc. Revenue includes interest income and other misc. revenue
Expenditures:
Debt Service:
Principal and Interest on outstanding bond issues.
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A1 I
78.10/0 I
2.30/0 I
$1 ,740 I
8.40/0 I
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$28,584 I
198.70/0 I
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4.00/0
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DEBT INFORMATION
MOODY'S CREDIT REPORT
OCTOBER 23, 1995
Moody's Rating
Ten Year Debt Payout
Debt Burden
Debt Per Capita
Average Annual Growth, F.V.,
1989 - 1994
Per Capita Income, 1989
Per Capita Income, 1989, City
as a % of State
Unemployment Rate, 1994
Hennepin County
State of Minnesota
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CITY OF SHOREWOOD
1996 DEBT SERVICE SUMMARY
Exoenditure Revenue
(1)
Year of Tax Revenue
Fund Description Issue Maturity Principal Interest Total Supported Supported
91 G.O. Improvement Series 1993A 1993 2004 40,000 11,120 51,120 51,120
95 G.O. Improvement Refunding Series 1989A (2) 1989 1996 620,000 19,910 639,910 639,910
96 Tax Increment Revenue Series 1990A (3) 1991 2000 144,073 144,073 144,073
97 G.O. Storm Sewer Improvement 1991 1997 7,000 880 7,880 8,047
99 G.O. Improvement Series 1991A 1991 2002 100,000 34,185 134,185 134,185
TOTALS 767,000 210,168 9n,168 8,047 969,288
(1) Tax Supported includes 5% overtevy.
(2) Issue to be called on 2/1/96.
(3) In accordance with a bond purchase agreement between the City and the purchasers
of the Tax Increment Revenue Bonds, bonds shall be payable until the City begins to
receive tax increments. At such time, thE! increments shall be first applied to accrued
interest, with any residual then applied to the redemption of bonds in numerical order.
All bonds mature 2/1/00, and are callable at any time with 10 days notice at par plus
accrued interest. Tax increments to be collected in 1996, along with increments collected
in prior years, are not sufficient to pay all accrued interest to date; therefore, no
principal is budgeted for payment in 1996.
LEGAL DEBT LIMIT
The legal debt limit is set by Minnesota State Statute and is equal to two percent (2%) of the City's
total market value. The limit increases as the value of the property within the City increases. The
total net amount of tax supported general obligation debt that the City of Shorewood can issue in
compliance with the legal debt limit is $10,343,880. Only debt which is repaid through the levy of
an ad valorem tax is subject to the legal debt limit. Although it retains outstanding debt, the City
currently carries no debt which is applicable against the legal debt limit, and does not anticipate the
issuance of any tax supported debt into the forseeable future.
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SCHEDULED DEBT OUTSTANDING
IYEAR END 1995 1996 1997 1998 1999 2000 2001 2002 2003 20041
G.O.lmprovement Series 1993A 285,000 245,000 205,000 165,000 125,000 90,000 60,000 40,000 20,000 0
G.O. Improvement Refunding Series 1989A (2) 620,000 0 0 0 0 0 0 0 0 0
Tax Increment Revenue Series 1990A (3) 920,000 920,000 920,000 920,000 660,000 0 0 0 0 0
G.O. Storm Sewer Improvement 14,500 7,500 0 0 0 0 0 0 0 0
G.O. Improvement Series 1991A 670,000 570,000 475,000 380,000 285,000 190,000 95,000 0 0 0
GRAND TOTAL 2,509,500 1,742,500 1,600,000 1,465,000 1,070,000 280,000 155,000 40,000 20,000 0
00
00
DEBT REPAYMENT SCHEDULE
Y AR 1995 1996 1997 1998 1999 2 00 2001 2002 2003 2004
Total Principal 231,000 767,000 142,500 135,000 395,000 790,000 125,000 115,000 2 ,000 20,000
T otallnterest 95,478 210,168 320,585 357,250 118,428 48,288 11,777 5,139 1 ,430 480
GRAND TOTAL 326,478 977,168 463,085 492,250 513,428 838,288 136,777 120,139 21 ,430 20,480
-------------------
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The following graphs illustrate the information presented on the previous page:
SCHEDULED DEBT OUTSTANDING
$1,500,000
$1,000,000
$500,000
2003
2004
DEBT REPAYMENT SCHEDULE
$1,000,000
!z $900,000
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- -
FUND:
Capital Projects
MISSION:
To provide an appropriate environment
for city employees to function efficiently
and for the public to congregate comfortably.
SUBFUND:
Public FaciltieslOffice Equipment
FUND NO: 40
DESCRIPTION OF ACTIVITY:
The Public FaciltieslOffice Equipment subfund provides for the accumulation of funds for aquisition
and replacement of public facilities within the City and for office equipment utilitized by these
facilities.
OBJECTIVES:
HIGHLIGHTS/COMMENTS:
Revenues:
Misc. Revenue includes Special Assessments from previous projects and interest income
Transfers includes a transfer from the General Fund
Other Finance Sources is a Non- Appropriation Lease for the construction of a Senior/Community
Center. This is a method of providing long-term financing for this project. Payment of the lease will
be appropriated in the General Fund annually over a 15 year period.
Expenditures:
Capital Outlay:
Construction of a Senior/Community Center
Transfers:
Transfer to the Trail Fund
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SUBFUND:
Park Capital Improvement
MISSION:
To provide quality parks and recreational facilities
for the citizens of Shorewood.
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FUND:
Capital Projects
FUND NO: 41
DESCRIPTION OF ACTIVITY:
This subfund provides for major facilities and equipment for City parks. Fees collected from new
subdivision development and transfers from the General Fund are dedicated for the development
and improvement of City Parks.
OBJECTIVES:
- Construct improvements to Badger and Freeman Parks as detailed in the 1996-2000 Capital
Improvement Program.
HIGHLIGHTS/COMMENTS:
Revenues:
Park Dedication Fees from newly subdivided lots
Misc. Revenue, including interest income and park donations
Transfers includes a transfer from the General Fund
Expenditures:
Capital Outlay:
Remaining improvements to Cathcart, Manor and Freeman Parks as detailed in 1995-1999 Capital
Improvment Program - $ 44,200
Improvements to Badger and Freeman Parks as detailed in the 1996-2000 Capital Improvement Program
Program - $131,000
Transfers:
Transfer to General Fund for Park Mainenance
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I FUND: # 41 SUBFUND: Park Capital Improvement DEPT #
I BUDGET . Actual Actual Budget Jan-Oct Annual Proposed Adopted
ITEM 1993 1994 1995 1995 EST-95 1996 1996
REVENUE
I Park Dedication Fees 61 ,250 55,500 37,500 19,500 20,250 24,500 24,500
I Misc. Revenue 15,267 13,514 11 ,820 23,036 26,853 14,388 14,388
Transfers 75,000 272,400 40,000 40,000 183,000 30,000 30,000
I TOTAL 151,517 341,414 89,320 82,536 230,103 68,888 68,888
EXPENDITURES
I Staffing
Supplies/Materials
I Support Services
I Charges & Fees
Capital Outlay 87,654 164,085 173,000 63,934 89,919 175,200 175,200
I Transfers 25,000 85,400 10,000 143,000 12,000 12,000
TOTAL 112,654 249,485 183,000 63,934 232,919 187,200 187,200
I SERVICE INDICATORS:
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I FUND BALANCE IMPACT:
Beginning Fund Balance 4,938 43,801 135,730 135,730 132,914 132,914
I Revenues 151,517 341,414 89,320 230,103 68,888 68,888
Expenditures (112,654) (249,485) (183,000) (232,919) (187,200) (187,200)
I Add to/(Use of) Fund Balance 38,863 91,929 (93,680) (2,816) (118,312) (118,312)
I Ending Fund Balance 43,801 135,730 42,050 132,914 14,602 14,602
STAFFING:
I City Administrator oversees activity of park improvements.
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SUBFUND:
Equipment Replacement
MISSION:
To provide equipment for the Public Works
Department necessary for the efficient
maintenance of public roads, facilities and
other infrastructure.
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FUND:
Capital Projects
FUND NO:
42
DESCRIPTION OF ACTIVITY:
T~is subfund provides for the accumulation of funds for the aquisition and replacement of
equipment used in maintaining the City's facilities and infrastructure. This equipment includes
trucks, plows, front-end loaders, tractor/mowers, road graders, asphalt rollers and other equipment.
OBJECTIVES:
- Replace worn equipment in accordance with the Equipment Replacement Schedule.
HIGHLIGHTS/COMMENTS:
Revenue:
Misc. Revenue includes interest income and other misc. revenue
Transfers includes transfers from the General Fund and Sewer Fund
Expenditures:
Supplies/Materials:
Support Services:
Capital Outlay:
Purchase replacements of (1) ashpalt roller, (1) sewer jetter, (1) road grader, (1) Bobcat Loader and
add (1) new double tilt-bed trailer
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I FUND: # 42 SUBFUND: Equipment Replacement DEPT #
I BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted
ITEM 1993 1994 1995 1995 EST -95 1996 1996
I REVENUE
Misc. Revenue 2,781 10,204 6,926 12,058 13,670 3,710 3,710
I Transfers 90,000 94,500 99,225 99,225 99,225 126,936 126,936
Other Financing Sources
I TOTAL 92,781 104,704 106,151 111,283 112,895 130,646 130,646
EXPENDITURES
I Staffing
I Supplies/Materials
Support Services
I Charges & Fees
Capital Outlay 46,316 19,939 240,186 186,394 196,592 209,475 209,475
I Transfers
TOTAL 46,316 19,939 240,186 186,394 196,592 209,475 209,475
I SERVICE INDICA TORS:
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I FUND BALANCE IMPACT:
I Beginning Fund Balance 83,114 129,579 214,344 214,344 130,647 130,647
Revenues 92,781 104,704 106,151 112,895 130,646 130,646
I Expenditures (46,316) (19,939) (240,186) (196,592) (209,475) (209,475)
Add to/(Use of ) Fund Balance 46,465 84,765 (134,035) (83,697) (78,829) (78,829)
I Ending Fund Balance 129,579 214,344 80,309 130,647 51,818 51,818
I STAFFING:
Public Works Director prepares equipment specifications and oversees equipment purchases, which
I are purchased under the competitive bidding process.
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FUND:
Capital Projects
MISSION:
To provide for the rebuilding of deteriorated local
streets for the safe and efficient movement
of traffic within the City.
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SUBFUND:
Street Reconstruction
FUND NO: 43
DESCRIPTION OF ACTIVITY:
This subfund accumulates and provides the financial resources to upgrade and reconstruct
local streets.
OBJECTIVES:
- Reconstruct local streets as scheduled in the Capital Improvement Program.
- Overlay those local streets in need of such repair.
- Reconstruct the bridge between Enchanted and Shady Islands
HIGHLIGHTS/COMMENTS:
Revenues:
Misc. Revenue includes interest income and other misc. revenue
Transfers from General Fund
Expenditures:
Supplies/Materials:
Support Services:
Capital Outlay:
Reconstruct Strawberry Lane
Transfers:
Transfers to the MSA Fund for City portion of project costs, and to the Trail Fund
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I FUND: # 43 SUBFUND: Street Reconstruction DEPT #
I BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted
ITEM 1993 1994 1995 1995 EST -95 1996 1996
I REVENUE
Misc. Revenue '19,242 32,894 19,068 29,782 44,144 10,065 10,065
I Transfers 220,000 230,000 250,000 250,000 250,000 270,000 270,000
TOTAL 239,242 262,894 269,068 279,782 294,144 280,065 280,065
I EXPENDITURES
Staffing
I Supplies/Materials
I Support Services
Charges & Fees
I Capital Outlay 56,094 44,036 90,000 6,152 34,154 723,000 723,000
Transfers 41,925 8,500 8,500 57,700 57,700
I TOTAL 56,094 85,961 98,500 6,152 42,654 780,700 780,700
I SERVICE INDICATORS:
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I COST INDICATORS:
I Beginning Fund Balance 312,000 495,148 672,081 672,081 923,571 923,571
Revenues 239,242 262,894 269,068 294,144 280,065 280,065
I Expenditures (56,094) (85,961 ) (98,500) (42,654) (780,700) (780,700)
= Add to/(Use of} Fund Balance 183,148 176,933 170,568 251,490 (500,635) (500,635)
I Ending Fund Balance 495,148 672,081 842,649 923,571 422,936 422,936
I STAFFING:
I City Engineer oversees project designs. Construction for projects are contracted for
under a competitive bidding process.
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FUND:
Capital Projects
MISSION:
To build and maintain a system of collector streets
to facilitate a safe and efficient traffic flow into and
out of the City.
SUBFUND:
MSA Road Reconstruction
FUND NO: 44
DESCRIPTION OF ACTIVITY:
This subfund provides for the use of highway user funds from the State of Minnesota. The funds
are used for the reconstruction and maintenance of streets designated on the City's Municipal
State Aid (MSA) system. Each year $13,750 ofMSA maintenance funding is allocated to the
General Fund to offset program management costs.
OBJECTIVES:
- Reconstruct Smithtown Road from Eureka Road to Country Club Road
- Reconstruct the north end of Eureka Road to MSA standard
HIGHLIGHTS/COMMENTS:
Revenue:
Intergovernmental revenue is construction and maintenance financing from the State of MN
MSA Program (All construction funds are held by the MSA Program until expended)
Misc. Revenue includes interest income and other misc. revenue
Transfers include transfers in from the Street Reconstruction Fund for the City's portion of
reconstruction costs.
Expenditures:
Supplies/Materials:
Support Services:
Capital Outlay:
Reconstruction of Smithtown Road and N. Eureka Road
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FUND:
Capital Projects
MISSION:
To provide recreational hikinglbiking trails consistant
with the adopted City Trail Plan for the general
enjoyment of all residents.
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SUBFUND:
Trail Capital Improvement
FUND NO: 45
DeSCRIPTION OF ACTIVITY:
This subfund is established in 1994' to provide for the accumulation of financial resources to build
and maintain a system of hikinglbiking trails throughout the City consistant with the Trail Plan
adopted by the City Council in 1992.
OBJECTIVES:
- Construct asphalt oft-street trails in conjuction with street projects on Strawberry Lane,
Smithtown Road and Eureka Road
HIGHLIGHTS/COMMENTS:
Revenues:
Misc. Revenues include interest income and other misc. revenue
Transfers from the Public Facilities, Street, and MSA Funds
Expenditures:
Capital Outlay:
Trail Construction Along Strawberry Lane. Smithtown Road and Eureka Road
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I FUND: # 45 SUBFUND: Trail Capital Improvement DEPT #
I BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted
ITEM 1993 1994 1995 1995 EST -95 1996 1996
REVENUE
I Misc. Revenue 2,775 1,708 2,561 3,677 2,863 2,863
I Transfers 92,500 23,500 23,500 136,500 136,500
I TOTAL 0 95,275 25,208 2,561 27,177 139,363 139,363
EXPENDITURES
I Staffing
SupplieslMaterials
I Support Services
I Charges & Fees
Capital Outlay 30,927 137,000 137,000
I Transfers
TOTAL 0 30,927 0 0 0 137,000 137,000
I SERVICE INDICATORS:
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I COST INDICATORS:
I Beginning Fund Balance 0 0 64,348 64,348 91,525 91,525
I Revenues 0 95,275 25,208 27,177 139,363 139,363
Expenditures 0 (30,927) 0 0 (137,000) (137,OOO)
I = Add to/{Use of) Fund Balance 0 64,348 25,208 27,177 2,363 2,363
Ending Fund Balance 0 64,348 89,556 91,525 93,888 93,888
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STAFFING:
I City Administrator oversees activity of trail improvements.
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SUMMARY OF REVENUES AND EXPENDITURES - CAPITAL PROJECTS FUNDS
1996 BUDGET
Actual Actual Budget Jan..()ct Annual Adopted
1993 1994 1995 1995 EST -95 1996
Revenue
Public Facilities/Office Equip 72,044 182,182 331,950 13,766 34,240 329,555
Park Capital Improvement 151,517 341,414 89,320 82,536 230,103 68,888
Equipment Replacement 92,781 104,704 106,151 111,283 112,895 130,646
Street Reconstruction 239,242 262,894 269,068 279,782 294,144 280,065
MSA Road Reconstruction 228,693 212,213 206,250 203,640 211,534 392,780
Trail Capital Improvement 0 95,275 25,208 2,561 27,177 139,363
Total Revenue 784,2n 1 ,198,682 1,027,947 693,568 910,093 1,341,297
Expenditures
Public Facilities/Office Equip 94,710 326,066 326,000 25,000 59,954 342,000
Park Capital Improvement 112,654 249,485 183,000 63,934 232,919 187,200
Equipment Replacement 46,316 19,939 240,186 186,394 196,592 209,475
Street Reconstruction 56,094 85,961 98,500 6,152 42,654 780,700
MSA Road Reconstruction 0 60,130 50,000 3,165 34,701 1,264,000
Trail Capital Improvement 0 30,927 0 0 0 137,000
Total Expenditures 309,n4 n2,508 897,686 284,645 566,820 2,920,375
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CAPITAL PROJECTS FUNDS
HISTORICAL REVENUE SUMMARY
$400,000
$350,000
$300,000
$250,000
w
~
I $200,000
$150,000
$100,000
$50,000
$0
1993
1994
1995
CAPITAL PROJECTS FUNDS
HISTORICAL EXPENDITURE SUMMARY
$1,400,000
$1,200,000
$1,000,000
fa
~ $800,000
I $600,000
$400,000
$200,000
$0
1993
1994
1995
1996
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~ Public Facilities/Office Equip
_ Park Capital Improvement
-.- Equipment Replacement
~ Street Reconstruction
-+- MSA Road Reconstruction
~ Trail Capital Improvement
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1996
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~ Public Facilities/Office Equip
_ Park Capital Improvement
-.- Equipment Replacement
~ Street Reconstruction
-+- MSA Road Reconstruction
~Trail Capital Improvement
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City of Shorewood
Capital Improvement
Program
Consisting of a Capital Improvement Plan
and a Finance Plan for the Years
1996-2000
105
It is important to recognize .that needs, resources, and projections change over the years.
Therefore, it needs to be a fluid program, with review and update at least annually.
The CIP's place in the City Council's work agenda is explained well in the City's
Comprehensive Annual Financial Report:
"The City Council recognizes that its work consists of more than responding to
citizen requests and adopting an annual budget. The City Council's calendar
consists of three phases. The fIrst phase is Planning, which includes employee and
systems evaluations, review of the previous years work plan, review of the City's
Comprehensive Plan Executive Summary, review of the Statements of Purpose and
Values, and identifIcation and prioritization of issues for the next twelve and
twenty-four months.
The second phase is that of Programming. Each year the fIve-year Capital
Improvement Program is reviewed and updated based upon priorities established in
phase one. In addition, any changes to the Comprehensive Plan are made based
upon the phase one decision.
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1. INTRODUCTION
This Capital Improvement Program (CIP) is a coordinated schedule of municipal capital
projects, improvements, and purchases for the years 1996 through 2000. Furthermore, it
is a Capital Improvement Finance Plan. It identifIes sources of revenue to pay for the
planned capital project improvements and purchases. There are two main parts which are
integrated into this program document: The Capital Improvement Plan and the Finance
Plan.
The Capital Improvement I?lan consists of several elements. The capital improvement
narrative explains each capital expenditure by function. The capital improvement project
schedule lists expenditures by year over the fIve year period. The Funding Source
Summary traces all expenditures and revenues in and out of each of the various funds, and
tracks fund balances during each capital improvement fIscal year. The section entitled
"Projects Not Assigned a Year" is a list of projects which have been identifIed but not
developed enough or attained a high enough priority to be scheduled at this time. The fmal
schedule in this section is a summary of expenditures by funding source.
The Finance Plan section is a summary of general fund appropriations for capital projects
and a summary of activity in the capital reserve fund over the fIve year period of the CIP.
Also included in this section is a sample Capital Improvement Budget Resolution which
would have to be passed separately for the fIrst year of the program, 1996. It budgets
capital purchases and projects for the year.
The Capital Improvement Program is an important element of the comprehensive planning
process. See Step 4: "plans, projects, programs" of the Comprehensive Planning Process
Chart on Page 2. It is the bridge between policy planning and implementation. It is the
direction the City will take over the next fIve years and beyond in undertaking and
fInancing capital improvements consistent with the City's Comprehensive Plan. With this
Capital Improvement Program, the City Council is integrating the City's physical needs
with fInancial resources.
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The third phase is Budgeting. The Capital Improvement Budget is established as
year one of the five-year Capital Improvement Program. This five-year Capital
Improvement Program is a very important financial planning document as it projects
the City's capital improvement needs and identifies financial resources to meet those
needs. It clearly identifies areas where policies are lacking and where problems
may arise in the future".
Each project which is identified in this program must be approved by the City Council
under normal processes. A typical project public improvement process is shown as a
separate Appendix.
107
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II. CAPITAL IMPROVEMENT PLAN
The fIrst section of the Capital Improvement Plan explains proposed capital projects and
expenditures by function: water, streets, drainage, sanitary sewer, public facilities,
equipment, and parks. It consists of a project narrative, a project schedule, and a funding
source summary which traces the affect of the scheduled projects on the various funds in
the City.
109
WATER
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The City Council has recognized the importance of providing a safe, reliable water system
for the residents of Shorewood to meet domestic, commercial, instructional, and fIre flow
demands in the City. In so doing, they have directed that a multi-year program be
undertaken to expand the municipal water system. The goals of this program include:
· Interconnect the several isolated municipal systems that now exist within the
City to improve reliability and provide adequate flow for fighting fires.
· Make municipal water available to new development.
· Provide adequate storage, including a tower on the west side of the City, to
meet peak demands and fire flow requirements and to improve system
operation.
· Finance water system improvements through assessments, trunk charges,
and user fees.
In 1995 the City adopted an ordinance which specifies assessment and trunk charge
procedures. In 1995 the City completed a feasibility report for improvements to the
Boulder Bridge and Badger Field water systems, including connection of the Boulder
Bridge System to a new water tower proposed for the Minnewashta School site, extension
of the Boulder Bridge system to serve the Heritage Development on Edgewood Road, and
extension of the Badger Field system to serve the Gideon's Woods development on
Manitou Road. The watermain improvements are scheduled for substantial completion in
1995 and the water tower should be on line by the late summer or early fall of 1996.
In order to properly plan the sequencing of the remainder of the proposed improvements,
an implementation plan is now in the process of being developed. The plan will identify
proposed phasing of water system improvements over a 10 to 15 year period. Criteria used
to sequence phasing includes:
· Provide municipal water to new developments.
. Interconnect existing stand-along hydro pneumatic systems.
. Coordinate water system improvements with street reconstruction needs.
· Provide water to residents requesting service.
. Fund improvements through assessments, trunk charges, and user fees.
· Implement the most cost-effective segments fIrSt.
· Provide service for portions of the City of Victoria.
1996:
The following watermain segments are proposed for construction in 1996:
. Eureka Road from Smithtown Road to Birch Bluff Road to serve a
proposed 18 unit development scheduled for construction in 1996. This
work will be done concurrently with reconstruction of Eureka Road to MSA
standards.
. Strawberry Lane from Smithtown Road to West 62nd Street needs to be
reconstructed. Watermain will be installed in conjunction with street
reconstruction. Construction of a trail, using MSA funds, will be
considered as part of this project.
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.
A watermain is proposed along Smithtown Road from Boulder Bridge
Circle to the Victoria City limits in order to provide service to the northeast
area of Victoria. A meter station will be included to measure water usage.
A short length of watermain will be constructed along Manor Road to serve
the proposed Blegin development, located south of Vine Street.
.
.
Another major segment proposed for 1997 is along Highway 7 from Shorewood Oaks
Drive to Eureka Road providing service to the proposed 64-unit senior citizens housing
project. Other projects proposed for 1997 include Wedgewood Drive and adjoining streets,
which are in very poor condition and in need of reconstruction.
1998:
During 1998, water service is proposed for Birch Bluff Road and the portion of Edgewood
Road lying east of Noble Road. Additional areas of water system expansion include
Woodside Road and the adjacent streets west of Howard's Point Road of the Boulder
Bridge system.
The proposed Badger field system expansion includes the Echo Road, Shorewood Lane
and Timber Lane areas.
1999:
Water system expansion is proposed for Country Club Road between Smithtown Road and
Yellowstone Trail, Yellowstone Trail between Country Club Road and Lake Linden Drive
and Lake Linden Drive between T .H. 7 and Yellowstone Trail. Country Club Road,
Yellowstone Trail and Lake Linden Drive are proposed for reconstruction with MSA funds
along with expansion of the water system.
The Glen Road area including Star Lane, Star Circle and Club Lane are also proposed for
water service expansion during this construction year.
2000:
The year 2000 includes Yellowstone Trail west of Country Club Road and the Pleasant
A venue/Wiltsey lane area. Yellowstone Trail between Country Club Road and Eureka
Road may prove to be cost prohibitive due to the low number of assessable units along this
segment. However, construction of this segment is desirable in order to loop the Country
ClublY ellowstone area with the Shorewood Oaks/Eureka area.
111
. ............ii iii. WA TERMAIN.PRO;JECTiSCHEDlJEE ? T ....it.......................
Street Name From To Total Amount
1996:
Eureka Rd Smithtown Rd Birch Bluff Rd $129,411.00
Smithtown Rd Country Club Rd Club La 90,612.00
Smithtown Rd Club La Wedllewood Dr 118,030.50
Smithtown Rd Wed2ewood Dr Eureka Rd 40,257.00
Manor Rd Vine St 200' South 18,940.50
Strawberrv Lane Smithtown Rd Maole Ave 165,375.00
Smithtown Rd Boulder Brid2e Cir South city limits 149,431.50
Annual Totals $712.057.50
1997:
Wed2ewood Dr Smithtown Rd Tona Bay Limits $198,917.10
Mallard La Wed2WoodDr Cul-de-sac 34,290.00
Teal La Wed2Wood Dr Cul-de-sac 24,381.00
St Albans Bay Rd Excelsior Blvd Manor Rd 167,575.50
St Albans Bav Rd Excelsior Blvd Easement 119,839.50
Manor Rd St Albans Bay Rd Kni2htsbrid2e Rd 147,933.00
TH No.7 Shorewood Oaks Dr Eureka Rd 125,847.00
Annual Totals $818,783.10
1998:
Timber La Smithtown Rd Cul-de-sac $159,826.50
Shorewood La Smithtown Rd Cul-de-sac 84,334.50
Echo Rd Country Club Rd Smithtown Rd 182,088.00
Birch Bluff Rd Grant Lorenz Rd Eureka Rd 217,633.50
Ed2ewood Rd Noble Rd Grant Lorenz Rd 223,033.50
Woodside Dr Boulder Bridlle Dr Howards Pt Rd 217.255.50
Boulder Bridge Cir Boulder Bridge Cir Cul-de-sac 30,982.50
Kathleen Ct Woodside Dr Cul-de-sac 28,917.00
Woodside La Woodside Dr Cul-de-sac 27,540.00
Annual Totals $1.171,611.00
1999:
Yellowstone Tr Lake Linden Dr Country Club Rd $91,516.50
Lake Linden Dr Service Rd TH No.7 Yellowstone Tr 81,189.00
Club La Smithtown Rd Cul-de-sac 79,083.00
Star La Smithtown Rd Cul-de-sac 65,205.00
Star Cir Star La Cul-de-sac 16,038.00
Manitou La Glen Rd Amlee Rd 29,133.00
Amlee Rd Manitou La Cul-de-sac 71,401.50
Glen Rd Wedllewood Dr Manitou Rd 260,050.50
Countrv Club Rd Yellowstone Tr Smithtown Rd 119,313.00
Annual Totals $812,929.50
2000:
Yellowstone Tr Club Valley Rd Tee Tr $24,948.00
Wiltsev/Pleasant Yellowstone Tr Cul-de-sac 93,771.00
Yellowstone Tr Country Club Rd Eurkea Rd (1st Ave) 315,751.50
Annual Totals $434,470.50
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STREETS
The need for safe, well-maintained streets has been recognized as important by the City of
Shorewood, as well as by the traveling public in general. Street maintenance functions
have annually been budgeted in the general fund as follows: patching $30,000; and seal
coating $35,000. In addition, funds have been set aside for street overlays ($80,000 per
year) and reconstruction, which is growing to $270,000 in 1996. Public Works and
Engineering believe that it may not be economically advisable to continue maintenance
functions without reconstruction. Proper drainage and subgrade of a roadway are essential
to long pavement life and are left uncorrected with a simple overlay.
Payin~ for Street Improvements:
In addressing the policy consideration identified in the 1992-1996 CIP, specifically design
standards and fmancing options, the City Council established and accepted the fmal report
of a Street Reconstruction Financing Task Force in 1992.
During 1993, the Council considered a special assessment ordinance consistent with the
recommendations of the Task Force of assessing one-third the cost of a typical street, and
similar to the program described in the 1993-1997 CIP. The Council determined that the
proposed ordinance should not be adopted at this time. There was concern voiced for the
actual benefit to property owners from improving collector streets, for the concept of a
special assessment adding to the "tax burden", for truck traffic due to construction, and for
the fact that many streets do not have water utility mains under them.
Since the Council has decided to proceed with expansion of the City's water system as
identified in the comprehensive plan, the question of how to finance street reconstruction
becomes more imperative. Ideally, street reconstruction should be done concurrently with
waterrnain construction to minimize disruption to affected residents and traffic flow, and
reduce costs. The City Council has determined, with the acceptance of this document that
street reconstruction is not to be paid for by special assessments. Most collector streets are
designated MSA streets and have MSA funding to help pay for any reconstruction. Streets
constructed over the last 15 years or so should not need reconstruction for perhaps over 20
years. Therefore, if a newer street is dug up for the installation of waterrnain the Council
feels it is not fair or proper to "reassess" the property owners for that improvement. The
remaining local streets, over 15 years old, are in areas which seem to prefer roads which
are not "new", or more rural in character.
This document increases the taxing effort for this purpose. It is accelerated by $20,000 per
year, $190,000 in 1996 to $270,000 in 2000 in anticipation of greater street reconstruction
needs. The annual overlay effort remains constant at $80,000. The City Council
recognizes that the loss of special assessment revenues will need to be offset by additional
general funds going to the street reconstruction account. This can be done by increasing
the "scheduled transfer" in the CIP, or transfer "surplus" funds on an annual basis. The
later is recommended at this time. Certainly the tax revenues returned to the City upon the
end of the Shorewood Tax Increment Finance District should be, at least partially,
designated for the street reconstruction fund.
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Streets Defined:
Shorewood has two classes of streets: standard local streets and MSA/local collector
streets. MSA stands for Municipal State Aid. In 1990, Shorewood became a part of
the MSA system and therefor eligible for State funding for a portion of the major roadway
in the City. Currently, the amount allocated is about $215,000 per year. Approximately,
25% is being utilized on program management, planning, and easement acquisition for
future MSA projects. There is a potential penalty for not using the funds on a timely basis.
Construction funds from MSA may not be used for local utility improvements (i.e.
watermains). They can, however, be used for storm sewer (in the roadway) sidewalks,
trails, and must utilize curb and gutter. Street planning should incorporate trail plans as
adopted by the City Council (see Park and Trail section).
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MSAlLOCAL COLLECTORS
Desi~n Policy:
The current minimum width and current Shorewood standard for MSA streets is 26 feet.
This width could be adjusted by the City Council (with State approval) if factors might call
for a different width, such as the need for on-street bike lanes, need for on-street parking,
high traffic counts, or other safety considerations. Such changes should be made only after
holding a public information meeting. Curb and gutter is required on MSA system streets.
Reconstruction Project Schedule:
The current, average estimated cost per mile of reconstruction to MSA standards is
approximately $871,000, including an allowance for storm sewers. The following project
list is a blending of reconstruction needs with available financial resources and water
system improvement needs.
115
..-
..-
0\
. ,. .
FO<n'AGE STREET FROM/TO 1996 1997 1998 1999 2000
Country
4,200 Smltlatown Roud Club/Eureka $670,000
Lake Linden
Drive/Country Club
1 ,700 Yellowstone Trull Road $302,000
Frontage Rd.
/Yellowstone Trail
1 ,s00 Luke Unden $247,000
Yellowstone
Trail/Smilhtown
2,300 Country Club Road $399,000
Smithlown/
2,750 Eureka Birch Bluff $482.000
$1 ,I 52.000 $0 $0 $948,000 $0
-------------------
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Additional projects for the future include:
. Cathcart Drive (2,640 feet) - $518,800
· The remainder of Smithtown Road
· Galpin Lake Road (must be added to MSA system) - $460,000.
· Excelsior Boulevard from St. Albans Bay Road east (must be added to MSA
system) - $371,300
· Covington Road (2,400 feet) - $396,000
Because of the time and potential additional expense for obtaining right-of-way, clearing
existing utilities, and gaining the required permits, each potential project will have to be
approved on its own individual merit. Therefore, the above list is considered a goal over
the next five years with revision as necessary. Due to the complexity of reconstruction
projects, a two-year timetable for each project from start to finish should be anticipated.
At the end of this MSA section is a "MSA System" map (current and proposed).
Fundin~ Source Summary:
The following funding source summary illustrates where dollars will come from to fund the
project schedule. If the projects programmed for the years 1996 - 2000 proceed as
scheduled, an advance of future MSA allocations will need to be requested to make up the
projected funding deficit as shown in the following table.
1996 1997 1998 1999 2000
Fund Balance, Jan. 1 $913,290 $42,040 $99,990 $301,240 $28,290
MSA Contributions $215,000 $71,700 $215,000 $215,000 $0
Transfer - Street $48,200 $0 $0 $137,100 $24,700
Reconstruction
Transfer - Trails $(112,000) $0 $0 $(88,200) $0
ProjectslExpenditures $(1,152,000) $0 $0 $(948,000) $0
MSA Advance Funds $143,300 $0 $0 $424,900 $0
Program Management $(13,750) $(13,750) $(13,750) $(13,750) $(13,750)
Fund Balance, December 31 $42,040 $99,990 $301,240 $28,290 $39,240
117
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The State of Minnesota allocates fund to cities over 5,000 in population to improve
designated Municipal State Aid streets. The mileage of City streets designated as MSA
streets is according to a ratio established by the State. Annual allocations for this purpose
are made by the State according to a formula which considers a City's population and its
need for funding for MSA streets. It is anticipated that the City's annual MSA allocation
for the next five years will be as shown above. Expenditures shown above are as listed in
the Municipal State Aid section of the Streets and Highways schedule.
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FUTURE ADDITION TO MSA
STREET SYSTEM.
EXISTING MSA DESIGNED STREETS
__________ FUTURE REMOVAL FROM MSA
CTCI:'I:'T CVCTI:'U
WTNTFR 1996
CITY OF
SHOREWOOD
N
E
s
1200 600 0
I . .
SCALE
1200
.
2400
I
FEET
IN
LEGEND
* CITY P ARK
. CITY H ALL
'* SCHOOL
COUNTY HIGHWAY
STATE TRUNK
HIGHWA Y
CITY S TREETS
- CITY B OUNOARY
HCRRA TRAIL
,.!
'.... :~~~~t{:'"
,,/
.. i~d'<'~\;~:
.;:~'.{,.
~
,..'>
On
Sohelen
Uayeron ..
t.nociat... Inc.
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LOCAL STREETS
Desi2n Policy:
When the City determines that a street should be reconstructed (work beyond patching, seal
coating, and overlay), it would be rebuilt to its current width. Current width could be
adjusted by the City Council upon request of the property owners or by the Council
following a public information meeting if traffic counts or safety considerations suggest a
wider street is warranted.
The City's Street Reconstruction Financing Task Force broke the local streets down into
three categories:
. Standard local
. Substandard local
. Other
24' +
20-24'
less than 20'
There are potential safety and legal concerns in reconstructing a street today to less than a
20' width. This needs to be reconciled prior to reconstruction of any of our narrow streets.
Shady Island Brid~e. The 1994 annual bridge inspection revealed substantial bridge
deterioration over the past year. Enough deterioration has occurred, in fact, that weight
posting and repair were necessary in 1994. In addition, previous reports indicate that the
useful life of the bridge will be running out within the next few years.
Therefore, it will be necessary to begin the process of replacing the bridge, with the
following steps.
1) Study the feasibility of the various options available for bridge replacement,
their costs, and funding options.
2) Plan for project expenditures in 1996.
3) Establish an advisory group of island residents.
Reconstruction Project Schedule:
Local street reconstruction needs have been coordinated with the city-wide water system
implementation plan to minimize disruption to affected residents and traffic flow, and to
reduce costs. Those streets that presently do not have watermains are programmed for
reconstruction when watermain is installed. Strawberry Lane is a high priority street for
reconstruction and is ready for watermain installation since a trunk line is available along
Smithtown Road. Some of the project funds shown in the table below should be expended
in the preceding year for preliminary surveys and design so projects can be bid early in the
year.
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0.30
Strawberry
.49 Lane $383,000
.09 Teal Lane $72,000
Shorewood
.16 Lane $97,000
Dellwood
.11 Lane $82,500
Mallard
.09 Lane $72,000
Timber
.17 Lane $143,100
Wedgewood
.30 Drive $306,600
PleasantJ
Wiltsey
Shady
Island
Bridge
$268,000
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. -.
- ,.,.. '.'
-- - ... . ...
-
.. . I 1997
.
--- - ~ .
I. IN. ,.n.." 1i~{"I' Sf'M U' __.
- .
1l'\l'\O' . i I' onn
.1':"::"7 .' . I . - - -
$260,000
TOTAL
$643,000 $450,600 $240,100 $82,500 $268,000
In addition to this list, sections of St. Alban's Bay Road may need striping or widening due
to traffic increases which have resulted from closure of slip ramps on Highway 7. Murray
Street may need reconstruction following subdivision construction. Additionally, the
following streets have been identified as the next priority:
Noble Road
Wild Rose
Garden Road
Smithtown Lane
700'
2,360'
540'
850'
$104,000
$245,000
$ 78,000
$110,000
Streets and conditions need to be re-evaluated each year so that more specific plans can be
established. Only the first year of this plan is considered "authorized."
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Fundin~ Source Summary:
The following funding source summary illustrates where dollars will come from to fund the
project schedule.
1996 1997 1998 1999 2000
Fund Balance, Jan. 1 $913,290 $412,655 $165,549 $147,547 $169,583
General Fund $270,000 $290,000 $310,000 $330,000 $350,000
Contribution
Tfr - 5% to Trail Fund $(9500) $( 10,500) $( 11 ,500) $(12,500) $(13,500)
Overlay Projects $(80,000) $(80,000) $(80,000) $(80,000) $(80,000)
Projects/Expenditures $(643,000) $(450,644 ) $(240,100) $(82,500) $(268,000)
MSA Project Funding $(48,200) $0 $0 $(137,100) $(24,700)
Interest Income @ 5% $10,065 $4,038 $3,599 $4,136 $3,335
Fund Balance, December $412,655 $165,549 $147,547 $169,583 $136,718
31
The City budgets funds for the overlaying and reconstruction of local City streets. The
Street Reconstruction Fund is established as a reservoir for these funds. Revenues are
budgeted transfers from the General Fund and expenditures are as shown in the Streets and
Highways schedule for local streets. Fund balances are allocated to future local street
improvements.
1996 Activities:
. Annual seal coating and patching programs will continue as funded through the
general operating budget.
. is set aside each year for the ongoing overlay program.
. Investigate the Lake LindenffH 41- TH 7 intersection and service road. Among the
alternatives to be considered are:
Closing the Lake Linden access to TH 7;
Upgrading the frontage road;
Upgrading the TH 41!TH7 intersection; and
A combination of these alternatives.
At this point there are no cost estimates.
Preliminary design should be undertaken in late 1995 for projects scheduled
in 1996 so that projects can be let early in 1996.
Acquisition of right-of-way necessary to do future planned projects should be undertaken
so the schedule can be adhered to.
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STORMWATER MANAGEMENT
The major goal of the fIrst few years of this capital program will be the implementation of
projects that are funded with the Storm Water Utility Fund. These projects are, by
defInition, small in scope. No single project should be larger than $15,000, and it is
anticipated that they will average about $3,000.
Funding for the Glen Road and Grant-Lorenz drainage projects are still included in this
schedule, but the public need or desire for these projects should be investigated before
initiating them. The MinJIehaha Creek Watershed District has expressed interest in
completing the Glen Road project, and may be willing to participate in the cost.
The two planned projects would require establishment of separate watershed taxing districts
from which 70% of the project cost would be collected through special assessments:
Glen Road. This project consists of developing ponds two and three as
delineated in the Glen Road drainage report prepared by the watershed. Also
included are the interconnecting pipes and rough estimate of the easements required.
Grant-Lorenz. This project entails improvement to the drainageway north of
Smithtown Road along Grant-Lorenz. Included are ditch cleaning, culvert
replacement, and realignment in some areas.
Project Schedule:
Glen Road:
Easements $88,000
Construction $115,000
Grant-Lorenz:
Easements $5,000
Construction $58,000
TOTAL $88,000 $120,000 $58,000 $0 $0
Fundina: Source Summary:
The following funding source summary illustrates where dollars will come from to fund the
project schedule:
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1996 1997 1998 1999 2000
Fund Balance, Jan. 1 $97,644 $16,400 $69,392 $87,527 $122,515
Utility Fee Revenues $44,000 $44,000 $44,000 $44,000 $44,000
General Fund Contribution $10,000 $10,000 $10,000 $10,000 $10,000
Drainage District Revenue $0 $139,300 $42,000 $0 $0
Maintenance Expenditures $(47,644) $(22,000) $(22,000) $(22,000) $(22,000)
Project Expenditures $(88,000) $(120,000) $(58,000) $0 $0
Interest Income @ 5% $400 $1,692 $2,135 $2,988 $3,863
Fund Balance, December 31 $16,400 $69,392 $87,527 $122,5 15 $158,378
The Storm Drainage Fund is established to finance maintenance of the City's storm sewer
system, and to fund future drainage projects. Revenues are derived from a utility charge to
all properties within the City. The City anticipates that 50% of annual revenues will be
used to maintain the system, and 50% will be available for drainage projects. Annual
contributions from the General Fund and tax levies on special drainage districts will
complete the funding requirements for drainage projects. The amounts shown for drainage
projects are as listed on the Storm Drainage Schedule.
The following page is a flow chart which explains funding for the Shorewood Stormwater
Management Program.
125
The Shorewood Stormwater Management Program
Funding Outline
Funding
Source:
.~
Iv
0\
Issue
Addressed:
Shorewood/Lake System @
Stormwater Management
Utility Fee=$3.75/Quarter
$20,OOO/Year
20% of
Project Cost
Sixteen separat~
Watershed Districts
with Taxing Authority
10%of
Project Cost
70% of
Project Cost
$20.000/Year
Stormwater System
Maintenance Projects
Stormwater Management
Improvement Projects
Confined Within Separate
Watershed Districts
@ City-wiele uli/iiy (/istlict. Simple fee schedule based partially 011 water rUllolI
C!> Genera/fund contribution to ciiy-wide drainage projects.
C0 Special taxing district charges based on value will be levied only when a
project is done within that watershed (/istLict.
- - -
-------------------
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MISCELLANEOUS MAINTENANCE PROJECTS
The City sets aside $20,000 per year to fund miscellaneous projects to correct drainage
problems. It is suggested that the City implement corrective measures in 1996 for all
priority 1 projects and as many priority 2 projects as the allocated $20,000 plus the
unexpended carry-over, estimated at $27,644, from 1995 will fund. If funds are sufficient
for all priority 1 and 2 projects, priority 3 projects should also be implemented, beginning
with the oldest issue until funds are exhausted.
CRITERIA FOR MINOR DRAINAGE PROJECTS
TO BE FUNDED BY STORMWATER UTILITY
GENERAL .
Projects to be funded under this utility will include only
those projects that are estimated to cost less than $15,000.
Projects will be completed in order of priority, as defined
below and as categorized and dated by the Public Works
Director. Where two (2) or more projects have the same
priority, the older of the projects will be completed first,
funding permitted. Total project spending per year will not
exceed $30,000 or the fund balance, whichever is smaller.
1) PUBLIC SAFETY AND HEALTH
Primary attention will be paid to those projects that impact the public health or
safety. These projects would include ice problems on the road, erosion that is
causing a hazardous structural problem (i.e. undermining a road), or storm water
that is causing a significant health problem (such as flooding the sanitary system).
2) SUBSTANTIAL FINANCIAL IMPACT TO THE CITY
This category will include those projects that, while not endangering the public
health, will still have a negative impact on the residents as a whole. Projects in this
category include minor infrastructure replacement that cannot be funded cost
effectively by other means. Other potential projects include erosion causing
property damage and minor structure replacement.
3) PUBLIC NUISANCE
This category includes those projects that cannot be considered a substantial hazard,
are not likely to cause a financial loss to the City, but are a public nuisance. These
projects include standing water in the roadway, unwanted flooding in public parks,
and minor erosion projects.
4) PRIVATE NUISANCE
Finally, those projects that are a nuisance to a single residence or small group of
residences that the City Council deems that the City has some responsibility to help
correct. These projects include those instances where a large drainage area is
causing a problem to a small area, and the homeowner(s) is (are) willing to allow a
right-of-entry to City crews without cost.
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MISCELLANEOUS MAINTENANCE
The following items are only excerpts taken from a list of drainage problems and
complaints to demonstrate prioritization of problems.
Priority 1. Public Safety and Health
. Near Mountain Boulevard, sump pump and drain tile discharge to street - (8/94).
. Old Market Road, sump pump discharge to street - (4/95).
Priority 2. Substantial Financial Impact to City
. Morgobsky drainage and 1&1 problem, along Smithtown Road - (3/94) plans
complete pending cost split with county.
. Minnetonka Drive storm sewer system - (10/94).
. Smithtown, driveway flooding - (3/94), plans complete, cost split with county
pending.
. Apple Road, driveway property flooding - (8/95).
Priority 3. Public Nuisance
. Harding Avenue in front of Agaard residence - (12/92).
. Bracketts Road in front of Champion residence - (1193).
. Grant Lorenz "puddling" - (10/94).
Priority 4. Private Nuisance
. Rear yard drainage problem at Brown residence along Harding Lane - (6/92).
. Bache sump pump drainage, 5535 Wedgewood Road - (5/94).
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SANITARY SEWER SYSTEM
The operation and maintenance of the sanitary sewer system is a City responsibility
necessary to protect the public health. The existing system covers nearly all property
within the City limits and includes varying sizes and types of gravity sewer along with 18
lift stations to transport sewage where gravity flow is not possible.
The system can be divided into roughly two categories, the older, original portions
constructed by the City in the early 1970's and the newer portions constructed as a part of
relatively recent development.
As the older portions of the system are nearing 20 years old, recent expenditures have
focused on the maintenance and cleaning of the older gravity lines combined with the
rehabilitation of lift stations (which is now completed). Maintenance has consisted of
flushing, televising, and sealing to prevent the inflow and infIltration (I&D of clear (ground
and rain) water into the system. In 1994 a Comprehensive City-wide clear water inflow
and infIltration inspection program was completed. Rehabilitation of the lift stations
consisting primarily of conversion to modern systems and the replacement of worn parts
was completed in 1994.
Inflow and Infiltration (1&1) Control:
1&1 reduction is desirable from both an economic and environmental standpoint. Reducing
the amount of clear water in the sanitary system should reduce the charges levied by the
Metropolitan Council Environmental Services (MCES) and reduce the operating time of the
lift stations. Data from the MCEC and lift station run times will be analyzed yearly to
determine what, if any, benefit is being realized by the City. The economic worth of the
environmental issues involved is necessarily a matter of council policy.
In 1995 the MCES established a Task Force to review its cost allocation methods. At the
present time, the MCES uses a single rate system which allocates its current operating
expenses to the user communities on the basis of the wastewater flow each community
contributes. Some communities, particularly the core cities, have argued that it is more
costly to serve outlying communities and, therefore, those communities should be charged
a higher rate. To assist in investigating the current MCES rate structure, the Task Force
established a technical advisory committee. This is made up of representatives from
various user communities. Shorewood is represented on the committee by the City
Administrator.
At this time, there appears to be little support for changing the single rate cost allocation
method now used by the MCES. However, there does appear to be strong support for
raising the portion of the debt service paid by SAC charges thereby requiring an increase in
the SAC rate. Increases in the SAC rate are likely. Since the SAC rate charged by the
MCES is uniform, and Shorewood has relatively few new connections each year, but is a
"wet" community, a SAC increase could be of some benefIt to Shorewood because it
would tend to reduce the growth of sewer rates.
An important recommendation that the Technical Advisory Committee has made to the Task
Force deals with inflow and infIltration (I&D reduction. A study recently conducted
indicates that the MCES could save $2 million per year if all 1&1 in the sewer system were
reduced to normal levels. The suggestion is for the MCES to allocate a total of $1 million
per year in the form $50,000 maximum loans to user communities for 1&1 reduction
programs. The communities would pay the loans back at the rate of $10,000 per year.
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However, if progress can be shown toward reducing 1&1, the loans would be forgiven.
All of the details of this program are yet to be developed. It is not clear as to whether or not
the Task Force will adopt or endorse the committee's recommendations. If the MCES
adopts such a program, Shorewood should apply to participate.
In the interim, it is recommended that Shorewood continue its efforts to control 1&1 by
proceeding in 1996 with an 1&1 study approved as part of the 1995 operating budget. The
study would identify an approach to investigating 1&1 in Shorewood's collection system,
including methods to quantify excessive 1&1 and an ongoing program to reduce excessive
1&1 where cost-effective.
Sanitary Sewer System Extensions:
The existing trunk sewer system is adequate to serve the anticipated development over the
next five years. Any local extensions are anticipated to be paid for either through
development or assessment at the time of petition.
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PUBLIC FACILITIES AND OFFICE EQUIPMENT
Plans must be finalized on the disposition of the old buildings at Badger Park. A new
shelter needs to be built to house the Badger well. This should be completed in 1996.
Park Commission and Planning Commission have identified a parcel of land on Academy
Avenue which could be sold with the proceeds going to park improvements. The City
would receive only a prorated share of sale proceeds.
Current plans call for the City to contribute $311,000 to the Southshore Senior/Community
Center project in 1996. The hockey rink at Badger Fields will need to be moved to allow
for the Senior Community Center.
The City Hall Council Chambers needs improvement in audio and video equipment for
presentations. The carpetinR will need replacement in perhaps 3 years. These improvements
are scheduled for 1996 through 1998.
The Council has concluded that an increasing amount of funds should be set aside each
year so that timely upgrades to computer systems can be made. Because these funds are
"set-aside" rather than "expended" each year, the set aside is shown at the bottom of the
Funding Source Summary. The balance is shown as "designated" for office equipment on
the Chart.
The Shorewood City Council has established affordable senior housing in Shorewood as a
major goal and has acknowledged that this goal may require expenditure of public funds.
The staff is to be proactive in attempting to reach this goal.
$10,000
Badger Well Building (1996) - Water Fund
Senior Center
Move Hocke Rink
Council Chambers: Audio
Pro' ection
Camera
6,000
327,000
10,000
15,000
5,000
5,000
15,000
15,000
15,000
15,000
15,000
15,000
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Fund Balance, Jan 1
General Fund
Contribution
Senior Center Fundin
S ecial Assessments
Public Facilities Pro'ects
Transfer to Trail Fund
Interest Income at 5%
Total Fund Balance,
Dec 31
Designated for Office
E ui .
Undesignated Fund
Balance
The Public Facilities Fund was established from the former Capital Reserve Fund. The
purpose of the fund is to accumulate amounts to finance future public facilities and
equipment replacement and acquisitions. The transfer to the Trail Fund is carried over from
the Capital Reserve Fund. The transfer is made from the undesignated fund balance and
will continue until the year 2000. Thereafter, should it be deemed that this amount is
needed for trail develo ment an additional ca italle for trails will be necess
1996
76,200
10,000
311,000
7,000
(327,000)
(15,000)
1,555
63,755
15,000
48,755
1997
63,755
15,000
(6,000)
(15,000)
1,444
59,199
30,000
29,199
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1998
59,199
18,947
(5,000)
(15,000)
1,454
59,600
(15,000)
1,702
69,772
(15,000)
1,834
75,202
45,000
60,000
75,000
14,600
9,772
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EQUIPMENT
The Equipment Replacement Schedule, as laid out on the next page, identifies the year that
each piece of equipment is likely to need replacement. The overall purpose of the schedule
is to help us identify the fmancial resources that will be necessary to maintain an
economical Public Works fleet which meets the City's needs.
The schedule indicates that $99,225 should be set aside in 1995. An increase in the set-
aside amount of 5% per annum may be necessary to keep up with inflationary trends in the
heavy equipment industry.
Projections show a need for short term internal borrowing in 1996-1998 and 2008-2009
time frames. During all other years balances should be sufficient to cover equipment
purchases. As time goes on we may find the need for borrowing narrows if the fund
balance increases because resale values are higher than 15% used, or if purchase prices are
lower than anticipated. In addition, equipment will be replaced when needed, not when
scheduled. If a vehicle's life can be reasonably extended, fund balances remain high and
therefore there may be no need to borrow.
Other options which could be considered at the time of a short term fund deficit is the use
of five-year equipment certificates, or capitallease/purchase agreements.
Fundinl Source Summary:
The following funding source summary illustrates where dollars will come from to fund the
project schedule:
133
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PARKS
Park Proiect Schedule:
The Park Capital Improvement Plan (PCIP) for 1996-2000 is shown on the following
page. The PCIP lists projects planned for each year. Budget numbers are adjusted with an
inflation factor and should be considered the budget for the entire project including "soft
costs" such as planning, engineering, project management, etc.
1996 1997 1998 1~~1
BADGER:
Playground Equipment 22,500
Picnic, Horseshoe,
Landscape 10,000
CA THCART:
Warming House/Picnic Shelter 28,000
MANOR:
SIL VERWOOD:
Warming House/Picnic Shelter 30,0-00
FREEMAN:
Building North (L) 50,000
Lights-Softball (L)
Picnic Area 5,700
Landscaping 12,500
Entrance & Sign ~6,400
Signage 5,700
Drinking Fountains (2) 12,500
Volleyball Court 5,700
Tennis courts(2) 50,000
Asphalt Roadway 15,000
OTHER:
Contingency 30,000
TOTAL EXPENSES $ 131,000 T 65,000 $ 28,000 $ 30,000 $ 30,00C
137
138
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The Funding Source Summary - Park Capital Fund illustrates where funds will come from
to pay for the improvements scheduled on the PCIP. Note that the "projects/expenditure"
line corresponds with the "total expenses" line on the PCIP.
.......i.i RJI ~SOURCE~
ii. ii ...... ......ii iiii ....
1996 1997 1998 1999 2000
Fund Balance, Jan 1 90,000 15,888 9,622 27,288 35,145
Park Dedication Fees 24,500 24,500 19,000 19,000 10,500
General Fund Contribution 30,000 20,000 10,000
Donations
General Fund Balance
Sports Organizations - park 12,000 14,000 16,000 18,000 20,000
Maint.
Parks Foundation - Park 2,000 4,000 6,000 8,000 10,000
Imp.
Parks Foundation - Bldg 10,000 10,000 10,000 10,000
Proiects/Expenditures (131,000) (65,000) (28,000) (30,000) (30,000)
Tfr to General Fund - (12,000) (14,000) ( 16,000) (18,000) (20,000)
Maint.
Interest Income at 5% 388 235 666 857 891
Fund Balance Dec 31 15,888 9,622 27,288 35,145 36,536
Designated for Freeman (2,000) (6,000) (12,000) (20,000) (30,000)
Park (Cumulative)
Undesign. Fund Balance, 13,888 3,622 15,288 15,145 6,536
Dec 31
The Park Capital Improvement Fund is established to finance improvement in the city's
park system. Revenues are derived from park dedication fees from land subdivisions
within the City, budgeted transfers from the General Fund, donations and the Shorewood
Parks Foundation. Expenditures shown are for improvements funded from these sources.
Fund balances will be allocated to future park improvements.
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SHOREWOOD PARK FOUNDATION:
For the following reasons, the City of Shorewood determined that a separate, non-profit
corporation should be established for the general improvement of Shorewood's parks:
· There is increasing pressure to reduce the increase of property tax dollars for
park improvements.
· A park improvement referendum was defeated in the Spring of 1993 which
means borrowing funds is not an option.
· Federal and state funding for recreation continues to decrease.
· There is increasing pressure for more and better facilities for organized sports at
Freeman Park.
· Improvements likely funded from the "foundation" would clearly benefit those
who participate in organized sports. This would add to the general quality of
life for the entire Shorewood Community and open up the potential for more
residents and civic organizations to participate in recreational activities.
The following are the objectives of the Shorewood Park Foundation:
· Add to the general quality of life for the entire Shorewood Community;
· Allow for more residents and civic organizations to participate in recreational
activities;
· Provide an opportunity to encourage donations to Shorewood's parks;
· Serve as a vehicle for cooperation and coordination of human resources to
support, operate and approve Shorewood's park facilities;
· Reduce the use of property tax dollars for park related expenditures;
· Raise and distribute funds for a portion of the cost of maintaining Shorewood's
parks, park capital improvement projects as listed in the City's Five Year Parks
Capital Improvement Program, and park improvement projects beyond the
scope of the five year program;
· Work with the City to apply for and provide matching and in-kind contributions
for various recreational grants; and
· Provide for an organized means to review, prioritize, recommend and undertake
park improvement projects.
139
TRAILS
Past public opinion surveys have indicated a strong interest in trail development in
Shorewood. The City adopted a trail plan in 1992. With this Capital Improvement Plan
resources are allocated and a trail implementation plan is adopted. The trails identified on
this trail project schedule are along streets which are likely to be worked on over the next
five years and along those not likely to need reconstruction for at least ten years.
,- ....i....~ ~ ~ .i.i .../i .. /( (.((.........i..
.....iiii. ............ t(t......(.(.. /...
1996 1997 1998 1999 2000
Strawberry
2,600' Asphalt 25,000
Lake Linden
1,500' Concrete $24,00C
Yellowstone Trail
1,700' Concrete $27,20C
Country Club
2,300 Concrete $37,000
Srnithtown Rd
(Country Club to Eureka)
4,200' Concrete $68,00C
Eureka Road
(Srnithtown to Birch
Bluft)
2,750' Concrete $44,000
TOTAL $137,000 $0 $U $88,200 $(
140
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The following funding source summary illustrates where dollars will come from to fund
this project schedule:
Fund Balance, Janu 1
Tfr - Ca . Reserve Fund
5% from Street Fund
Tfr - MSA
Trail Construction
Interest Income @ 5%
Fund Balance,
December 31
The Trail Fund is established to finance the implementation of the City's Trail System plan.
Revenues are derived from budgeted transfers from the Capital Reserve Fund, Street Fund,
MSA Fund (75% of MSA Project Cost) and anticipated IS TEA grants. Expenditures shown
are improvements funded from these sources. Fund balances will be allocated to future trail
im rovements.
NI)IN~iSm:J.IR€!E.SllMMi\!RM
1996 1997 1998
90,000 $92,363 $121,435
15,000 15,000 15,000
9,500 10,500 11,500
112,000 0 0
(137,000) 0 0
2,863 3,572 4,323
92,363 $121,435 152,258
1999 2000
$152,258 $179,257
10,000
12,500
88,200
(88,200)
4,499
179,257
* ISTEA Grant funds may be available up to 50% of trail construction costs.
The following pages are the individual park site improvement plans and the trail plan.
141
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7300 Metro Blvd. . Sui.. 525
Minn..polis. MN 55439 . (6IZ)835.996O
City 01 Shofewood. Minnesota
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MANOR PARK
cay of Shorewood. Minnesota
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BADGER PARK
CIty of Shorewood. Minnesota
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148
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UNSCHEDULED, POTENTIAL PROJECTS
The following projects have been identified as potential future projects which have been
discussed in general terms. At this time there is not enough information or need to assign a
year to these potential projects:
· As alluded to in the water section, it will eventually be desirous to add a
watermain connection along Vine Hill Road between Shady Hills Road an
T.H. 7 to "loop" the City's existing system in that area. However, since these
portions of the water system are now connected to Minnetonka's system, the
project is not immediately needed. Therefore, it will be much more cost
effective to construct this portion of watermain when Vine Hill Road is
upgraded or reconstructed. The 1994 cost estimate is $41,000.
· One project which would be considered is to expand the City Council
Chambers to the north (to the parking lot curb). This could more than double
seating capacity which would make the chambers more usable for large
meetings and hearings. Building a Southshore Senior Community Center may
fully address this need.
. At some point in time the City may be interested in providing a satellite fire
station in the western portion of the City.
. The City might wish to participate with Hennepin County and the City of
Tonka Bay to improve traffic movement on County Road 19 at its intersection
with Country Club Road.
. Upgrade the storm water system from Church Road to Grant Lorenz. It may
be possible to upgrade this system when Strawberry Lane is reconstructed,
and now possibility should be investigated during the feasibility study of that
project.
. There is a serious erosion problem along a 200 foot section of the lake side of
Timber Lane. A cost effective plan needs to be agreed upon so cost estimates
can be acquired and the project undertaken.
. The Public Works Director has identified a need to provide a portable generator
for a backup source of power to run wells and lift stations during a power
outage. The estimated cost is $130,000. Other options should be examined.
. The City should investigate improvements to the intersection of Seamans Drive
and Y ellowston~ Trail at Highway 7. Among the alternatives to be considered
are closing the access to Highway 7 and moving Yellowstone Trail further to
the north, and realigning the intersections. City costs for these alternatives
could range from $5,000 for closing the access to $200,000 for realignment.
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III. CAPITAL FINANCE PLAN
The City recognizes the importance of maintaining a reasonable funding level for public
improvements, equipment, and depreciation of current City assets. Therefore this CIP
projects an increase of between 3 to 4 percent annually in general revenues allocated for
capital improvements.
The fIrst chart of the Funding Source Summary projects the property tax levy for capital
improvements through 2000 and identifIes expenditures by type of improvement. The
Capital Reserve Fund Chart summarizes all capital anticipated revenues and expenditures.
Each functional area summarized here is explained in detail in the funding source summary
chart in each functional area.
Maintaining a reasonable Capital Reserve fund balance is an essential element in the
fInancial stability of the City. It can be an important factor in maintaining and improving
our good bond rating. Such a reserve can serve as a sound fInancial resource. It can serve
as a depreciation fund for City Assets. In addition, it can allow for short term or interim
internal borrowing for projects or equipment. This can reduce the cost of borrowing by
allowing for combined bond sales at the most advantageous time.
The last portion of the Capital Finance Plan is a proposed 1995 Capital Improvement
Budget. It adopts, as a budget, the projects identifIed in this document for the year 1996
and authorizes purchases and preliminary project expenses up to and including a feasibility
study for those projects pending Council approval of appropriate agreements. This
budget needs to be adopted by the City Council an action separate from
acceptance of this plan.
. CAPITAL A
· ING SOURCE S
1996 1997
190,000 210,000 230,000 250,000 270,000
80,000 80,000 80,000 80,000 80,000
10,000 10,000 10,000 10,000 10,000
104,186 109,396 113 ,225 117,188 121,289
30,000 20,000 10,000
10,000 15,000 18,947 23,471 18,596
424,186 444,396 462,172 480,659 499,885
149
150
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CITY OF SHOREWOOD
RESOLUTION NO. 96-_
A RESOLUTION ADOPTING A CAPITAL IMPROVEMENT BUDGET
FOR THE YEAR 1996
WHEREAS, the Shorewood City Council wishes to carefully plan and
coordinate City public capital purchases and projects over a five year period matching
physical needs with financial resources; and
WHEREAS, the City Council has adopted a Capital Improvement
Program for the years 1996 through 2000 for this purpose; and
WHEREAS, it is the intention of the City Council to have the first year of
the five year Capital Improvement Program document serve as the capital budget for year
1996.
NOW, THEREFORE BE IT RESOLVED that the City Council
hereby adopts those purchases and projects identified to be made in the year 1996 in the
Project Schedule of the 1996-2000 Capital Improvement Program as its 1996 Capital
Improvement Budget.
BE IT FURTHER RESOLVED, that the adoption of said budget
authorizes purchases, and preliminary project expenditures up to and including feasibility
study for those projects identified to be undertaken in the year 1996 pending City Council
approval of appropriate agreements and operating budget adjustments.
ADOPTED BY THE CITY COUNCIL of the City of Shorewood this
22nd day of January, 1996.
Robert B. Bean, Mayor
ATTEST:
James C. Hurm, City Administrator
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Citizen Contact
City of Shorewood
Public Improvement Process
for Special Assessment Projects
Staff Activities/Tas~
.......... .:..~._w~:.:.; ..;~. ...."m~.M:.~~,:;r.;;:l:..{:........~-:':':.K::::::.~:;;:~~*:...>..m::~..:.~.:...:,..:....~~4~~~~
Preliminary meeting to ~ ..... Preliminary comment on petitioned project
..... ,
explain reason for project;
design options and possible costs '"
_",?",'we. .~.,.. "-:}:;~*"'" ... ,,:...._-,~,...
Feasibility report;
Infonnation meeting to
explain design & proposed assessment
Public hearing on
the proposed project
At least one letter with schedule
before project begins;
at least one update during construction
Final. Assessment Hearing
(can be combined with fIrst hearing
when ftnal costs are known)
<
<
prepare cost estimate, project budget, & schedule;
determine benefIted area & proposed assessments
~~.,...,.'"
...-"..~::r:-.- ,..
..........,'......
Mail hearing notices;
prepare engineering agreement
'%Ill.....,.,.......
," .,..,..m~*:..
Prepare plans & specs
'..~~~
Take bids & compare with estimates
~..,...'.,.~..
.~~~t:. ._ -,,' }:;:;::,'f.::::::,... .'
" ,', .:W.o .....;.~.."..:~..".. '-,
/
'"
/
'"
Prepare & execute contract;
initiate & administer construction;
prepare ftnal. assessment roll
m~.;::. .-........:".... .~~::;..~.~m::::~::*f:<.:~.!;:.;.~_~...~:~~:::;;s:~~;:~:::"'';:~:,.. .~*~'m::rt~,.;,~_.~}..~:;:~.:::;: ,~;~-:,~,.:.,:$.h;~~;:~~:
Prepare & mail hearing notices
:%::-;;::::::~~~~~~,*;':;:;::<:::'~>r-,:~m:::~~~~~~~~~::::y~::;-::::=:w~"tw:::::.~m
Certify assessment to County Auditor
'"
/
/
'"
/
'"
/
'"
/
'"
/
APPENDIX
Council Decisions
Modify/approve capital improvement
program and/or budget;
or resolution declaring adequacy of petition;
resolution ordering preparation of feasibility report
Accept report & call for hearing
Hold public hearing on the proposed project;
order the improvement & preparation of plans;
approve engineering agreement
Approve plans & order advertisement for bids
Accept bid & authorize contract
Accept work & call for [mal hearing on
proposed assessments
Hold fInal assessment public hearing
& adopt assessment roll
151
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ENTERPRISE FUNDS
Enterprise funds are used to account for operations that are financed and
operated in a manner similar to private business, where the costs of
providing services to the general public are financed primarily through
user charges.
Water Fund - T~is fund is used to account for the activities of the City
water system.
Water Infrastructure Fund - This fund is used to account for ongoing
construction of infrastructure for the City water system.
Sewer Fund - This fund is used to account for the activities of the City
sanitary sewer system.
Recycling Fund - This fund is used to account for the activities of the
City recycling program.
Stormwater Management Utility Fund - This fund is used to
account for the activities of the City Stormwater Management system.
Liquor Funds - These funds are used to account for the activities of the
City's off-sale liquor operation. The operation consists of three off-sale
liquor store sites. A portion of the net income from the operation is used
to fund general fund activities.
153
FUND:
Water
MISSION:
To provide a safe, clean, uninterrupted
supply of drinking water to all City
residents connected to the City water system.
SUBFUND:
Water
FUND NO: 60
DESCRIPTION OF ACTIVITY:
Responsible for operation and maintenance of five (5) well systems, including all
pumps and wellhouses, maintenence of water tower and treatment plant, and
extension of new watermain and construction of new water facilities, as necessary.
OBJECTIVES:
- Supply a safe, clean uninterrupted source of water to all connections
- Explore possibility of interconnecting with other communities
- Maintain helpfulness rating of water utility personnel (94%)
HIGHLIGHTS/COMMENTS:
Revenues:
Property Tax Levy for Debt Service
Estimated water sales based on quarterly billing at a rate of $1.45/1 ,000 gallons
Connection and permit revenues estimated based on 50 new homes
Special Assessments on Water Improvements
Expenses:
Staffing:
.10 Senior Accounting Clerk
.10 Light Equipment Operator
.10 Receptionist/Secretary
Supplies/Materials:
Office Supplies, including billing forms and postage
Maintenance contracts for computer hardware and software
Chemicals for water treatment
Inspection/Maintenance of SE Area well
Support Services:
Engineering
Contract with Munitech for system maintenance
Insurance on water system
Water testing
Water system analysis
Charges & Fees:
Sales Tax on commercial water sales
State surcharge of $5.21/year on all connections
Capital Outlay:
Other:
Water Purchased from other communities
Meter purchases
Debt service payments
Well utility charges
Depreciation
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FUND: #60 FUND: Water DEPT # 80
I BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted
ITEM 1993 1994 1995 1995 Est-95 1996 1996
REVENUE
I Property Tax 14,917 18,689 17,550 8,715 17,550 16,275 16,275
Special Assessments 300,000 300,000
I Charges for Service 172,624 262,892 199,250 168,778 219,850 220,650 220,650
Misc. Revenue 17,845 19,735 14,700
I TOTAL REVENUE 205,386 301,316 231,500 177,493 237,400 536,925 536,925
EXPENSES
I Staffing 7,545 7,989 10,939 5,891 6,000 11,007 11 ,007
Supplies/Materials 21 ,444 15,406 22,200 20,000 23,900 27,200 27,200
Support Services 47,362 56,872 73,950 54,874 80,850 66,850 66,850
I Charges & Fees 4,956 6,883 6,650 4,438 5,800 6,000 6,000
Other 63,043 76,064 74,400 62,712 62,925 192,225 192,225
I Capital Outlay 58,500 50
Transfers 34,600
I Depreciation 74,504 77,040 77,040 79,300 77,040 77 ,040
TOTAL EXPENSES 218,854 274,854 323,679 147,965 258,775 380,322 380,322
SERVICE INDICATORS:
I Miles of Water Line 14 14 14 15 15 16 16
No. of Connections 778 778 825 923 930 1,000 1,000
No. of Hydrants 160 160 160 185 185 200 200
I Avg Daily Consump- gals 300,000 300,000 310,000 305,000 305,000 310,000 310,000
Water rate/1000 gals 1.45 1.45 1.45 1.45 1.45 1.45 1.45
I FUND BALANCE IMPACT:
Beginning Fund Balance 2,584,132 2,570,664 2,705,482 2,705,482 3,535,327 3,535,327
I Revenues 205,386 301,316 231,500 237,400 536,925 536,925
Expenditures (218,854) (274,854) (323,679) (258,775) (380,322) (380,322)
I Add to/(Use of) Fund Balance (13,468) 26,462 (92,179) (21,375) 156,603 156,603
Contributed Capital 108,356 851,220 780,000 780,000
I Ending Fund Balance 2,570,664 2,705,482 2,613,303 3,535,327 4,471,930 4,471,930
STAFFING:
I Sr. Acctg. Clerk :10 .10 .10 .10 .10 .10 .10
Lt. Equip. Oper.lForeman .20 .25 .10 .10 .10 .10 .10
Secretary/Recept .10 .10 .10 .10 .10 .10
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FUND:
Water
MISSION:
To construct watermain and other water
infrastructure as identified in the Capital
Improvement Program.
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SUBFUND:
Water Infrastructure
FUND NO: 601
D~SCRIPTION OF ACTIVITY:
This fund accounts for activity in conjuction with the construction of water infrastructure and
the resources needed to finance these projects as identified in the Capitallmprovrnent Program.
Water system operations and debt service requirements for infrastructure are accounted for in the Water Fund.
OBJECTIVES:
. Extend watermain to provide reliable water supply and reliable fire suppression system to city residents
. Extend watermain to south city border to allow City of Victoria to to hookup to Shorewood system
HIGHLIGHTS/COMMENTS:
Revenue:
Special Assessments which are prepaid, eliminating a portion of the bonding requirement
Misc. Revenue includes interest income and other misc. revenue
Other Financing Sources is proceeds from the sale of bonds and a cash contribution from
the City of Victoria for hookup to the Shorewood System
Expenditures:
Capital Outlay:
Completion of 1995 Water Improvement Project, which included installation of watermain on Howard's Point!
Edgewood Road, Smithtown Road from Cajed to Eureka, Manitou Road from Smithtown to Glen Road,
and the construction of an elevated storage tank on the west end of the City.
Install Watermain on Eureka Road North of Smithtown, Smithtown Road from Eureka to
Country Club, Smithtown Road from Boulder Bridge to the south City limits. and Strawberry Lane
from Smithtown to W. 62nd
156
FUND:
Sanitary Sewer
MISSION:
To provide a safe. sanitary sewer
service to all City residents
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SUBFUND:
Sanitary Sewer
DEPT NO: 61
DESCRIPTION OF ACTIVITY:
Major activities include maintenance of eighteen (18) lift stations, and cleaning,
televising and repairing sewer mains to control inflow and infiltration. Sewage
treatment is performed by Metropolitan Council Wastewater Services (MCWS) and is
provided for in this area. .
OBJECTIVES:
- Work with MCWS to correct inflow and infiltration into the sanitary sewer system
- Work with MCWS to reduce sewage treatment costs to the City
HIGHLIGHTS/COMMENTS:
Revenues:
Quarterly Sewer service charges at $65.00 per quarter
Interest revenue from investment of Sewer Fund cash balances
Other permit and connection fee revenues estimated based on 50 new homes
Expenses:
Staffing:
.10 Senior Accounting Clerk
.40 Light Equipment Operator
.10 Receptionist/Secretary
Supplies/Materials:
Office Supplies, including billing forms a8d postage
Maintenance contracts for computer hardware and software
Support Services:
Contract with Munitech for system maintenance
Sewer Main Cleaning
Inflow & Infiltration Study
Insurance on sewer system
Legal & engineering services
Utilities
Travel & seminars
Charges & Fees:
Metropolitan Council Wastewater Services service access charges ($850 per new connection)
Charges for sewage flow into City of Excelsior trunk mains
Metropolitan Council Wastewater Services sewage treatment charges
Capital Outlay:
New Utility Line Locator
Transfers:
To Equipment Replacement fund for new Sewer Jetter
Depreciation
158
FUND:
Recycling
MISSION:
To provide weekly pickup of recyclables
to all City residents; provide for the annual
pickup of household and yard wastes
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SUBFUND:
Recycling
FUNDNO: 62
DESCRIPTION OF ACTIVITY:
Weekly pick-up of newspaper, corrugated cardboard, recyclable plastics, glass and
metal, and other recyclable materials. Includes annual City curbside pickup of large household
items and brush, and operation of an annual brushlleaf composting drop-off site.
OBJECTIVES:
- Continue weekly pickup of recyclable materials
- Hold curbside pickup of household and yard wastes in the Spring of the year
- Improve on excellent/good rating for recycling program (85%)
- Provide a leaf and yard waste disposal site in Fall of the year
HIGHLIGHTS/COMMENTS:
Revenues:
County Aid is a Hennepin County grant - $.78 per household per month
Charges for Service includes City Clean-up fees for Spring clean-up and a
City Recycling Fee of $1 per month per household
Tranferslother includes transfers, interest income and revenue sharing from the Recycling Contractor
Expenses:
Staffing:
Miscellaneous staffing for City Clean-up and Yardwaste Disposal
Supplies/Materials:
Office Supplies
Support Services:
Recycling contract with E-Z Recycling - $1.85/householdlmonth
City Clean-up costs
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I FUND: #62 FUND: Recycling DEPT # 84
BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted
I ITEM 1993 1994 1995 1995 Est-95 1996 1996
REVENUE
I County Aid 60,714 48,300 22,000 21,788 21,788 23,970 23,970
I Charges for Service 18,309 19,305 17,000 18,727 20,000 50,360 50,360
Transfers/other 11,163 1,767 1,000 6,164 6,475 6,000 6,000
TOTAL REVENUE & 90,186 69,372 40,000 46,679 48,263 80,330 80,330
I OTHER SOURCES
EXPENSES
I Staffing 1 ,482 673 956 924 925 956 956
I Supplies/Materials 369 100 100 100
Support Services 66,239 69,162 68,850 57,111 68,800 73,750 73,750
I Charges & Fees
Capital Outlay
I Transfers' .
TOTAL EXPENSES 67,721 70,204 69,906 58,035 69,725 74,806 74,806
I SERVICE INDICATORS:
I Avg. mo. participants 4,950 5,000 5,000 5,000 5,000 5,000 5,000
Avg mo. tonage 50 50 50 50 50 50 50
I FUND BALANCE IMPACT:
I Beginning Fund Equity 22,812 45,277 44,445 44,445 22,983 22,983
Revenues 90,186 69,372 40,000 48,263 80,330 80,330
I Expenditures (67,721) (70,204) (69,906) (69,725) (74,806) (74,806)
I Add to/(Use of) Fund Balance 22,465 (832) (29,906) (21 ,462) 5,524 5,524
Ending Fund Balance 45,277 44,445 14,539 22,983 28,507 28,507
I STAFFING:
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FUND:
Stormwater Management
MISSION:
To provide proper surface water and
ground water management throughout
the City.
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SUBFUND:
Stormwater Management
FUND NO: 63
DESCRIPTION OF ACTIVITY:
Activities include maintenance of storm sewer system, including cleaning of catch basins,
dredging of drainage ditches and retention ponds, and minor repairs to system problem areas.
Provides partial funding for larger subwatershed drainage projects.
OBJECTIVES:
HIGHLIGHTS/COMMENTS:
Revenues:
Stormwater Management Utility Charges
Misc. Revenue includes interest income and other misc. revenue
Transfers from the General Fund
Expenses:
Staffing:
.05 Senior Accounting Clerk
.10 Light Equipment Operator/Foreman
Supplies/Materials:
Drainage Correction/Maintenance Materials
Support Services:
Contractual Services for drainage correction
Capital Outlay:
Easement Acquisition for Glen Road Drainage Project indicated in 1996-2000
Capital Improvement Program
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I FUND: #63 FUND: Stormwater Management Utility DEPT # 85
BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted
I ITEM 1993 1994 1995 1995 Est-95 1996 1996
REVENUE
I Charges for Service 41,217 44,065 40,000 29,859 44,000 44,000 44,000
I Misc. Revenue 594 3,112 2,951 4,650 400 400
Transfers 10,000 10,000 10,000 10,000 10,000 10,000
TOTAL REVENUE & . 41,811 57,177 50,000 42,810 58,650 54,400 54,400
I OTHER SOURCES
EXPENSES
I Staffing 3,906 1,622 7,496 9,946 10,545 7,777 7,777
I Supplies/Materials 6,721 6,800 6,000 6,000
Support Services 20,166 13,625 7,065 7,065
I Charges & Fees 16 22,550
Capital Outlay 88,000 88,000 88,000
I Transfers
TOTAL EXPENSES 3,922 21,788 118,046 16,667 30,970 108,842 108,842
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SERVICE INDICATORS:
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I FUND BALANCE IMPACT:
Beginning Fund Balance 0 37,889 73,278 73,278 100,958 100,958
I Revenues 41,811 57,177 50,000 58,650 54,400 54,400
I Expenditures (3,922) (21,788) (118,046) (30,970) (108,842) (108,842)
Add to/(Use of) Fund Balance 37,889 35,389 (68,046) 27,680 (54,442) (54,442)
I Ending Fund Balance 37,889 73,278 5,232 100,958 46,516 46,516
I STAFFING:
Sr. Acctg. Clerk .10 .05 .05 .05 .05 .05
I Lt. Equip. Oper./Foreman .10 .10 .10 .10 .10 .10
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FUND:
Liquor
MISSION:
To control the sale and distribution of
packaged alcholic beverages within the
City and to provide property tax relief
the use of operation profits.
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SUBFUND:
Tonka Bay
FUND NO:
71
DESCRIPTION OF ACTIVITY:
Provides for the sale of packaged alcoholic beverages to the general public.
This location was acquired in December, 1994.
OBJECTIVES:
- Effectively control the sale of packaged alcoholic beverages in the City
- Provide a profit equal to 2% of sales for transfer to the General Fund
HIGHLIGHTS/COMMENTS:
Revenues:
Estimated liquor sales
Expenses:
Staffing:
.33 Operations Manager
1.00 Assistant Manager
.05 Senior Accounting Clerk
4.00 Part time Sales Clerks
SupplieslMaterials:
Office Supplies, Bags, Postage
Support Services:
Finance and Auditing Services
Contractual Rug Service
General and Liquor Liability Insurance
Electric & Gas Utilities, and Refuse Hauling
Charges & Fees:
Building Rental
Advertising
Credit Card Service Charges
Capital Outlay:
Misc. Revenue/Expenditures:
Interest Income & Service Charges
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I FUND: #71 SUBFUND: Liquor - Tonka Bay DEPT #
BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted
I ITEM 1993 1994 1995 1995 Est-95 1996 1996
REVENUE
I Sales 25,073 400,000 368,055 440,000 450,000 450,000
I Cost of Goods 19,187 312,000 276,928 346,000 342,000 342,000
GROSS PROFIT 0 5,886 88,000 91,127 94,000 108,000 108,000
EXPENSES
I Staffing 2,865 45,000 47,273 57,000 54,000 54,000
I Supplies/Materials 3 2,500 575 1,000 1,000 1,000
Support Services 1,130 10,000 10,121 13,950 11 ,500 11 ,500
I Charges & Fees 1,552 14,000 13,981 18,000 18,000 18,000
I Depreciation
Capital Outlay 1,000
TOTAL EXPENSES 0 5,550 72,500 71,950 89,950 84,500 84,500
I TOTAL OPERATING INCOME 0 336 15,500 19,177 4,050 23,500 23,500
Transfers In/(Out) (10,000) (150,000) (15,000) (15,000)
Misc. Revenue/(Expense) 600 3,591 (130) 3,500 3,500
I NET INCOME/(LOSS) 0 336 6,100 22,768 (146,080) 12,000 12,000
I SERVICE INDICATORS:
I FUND BALANCE IMPACT:
I Beginning Fund Balance 0 234,067 234,403 234,403 88,323 88,323
Net Income After Transfers 0 336 6,100 (146,080) 12,000 12,000
I Ending Fund Balance 0 234,403 240,503 88,323 100,323 100,323
I STAFFING:
Full time:
Operations Manager .40 .33 .33 .33 .33 .33
I Assistant Manager 1.00 1.00 1.00 1.00 1.00 1.00
Senior Acct. Clerk .05 .05 .05 .05 .05 .05
Part time:
I Sales Clerks 4.00 4.00 4.00 4.00 4.00 4.00
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FUND:
Uquor
MISSION:
To control the sale and distribution of
packaged alcholic beverages within the
City and to provide property tax relief
the use of operation profits.
SUBFUND:
Shorewood Plaza
FUND NO:
72
DESCRIPTION OF ACTIVITY:
Provides for the sale of packaged alcoholic beverages to the general public.
OBJECTIVES:
- Effectively control the sale of packaged alcoholic beverages in the City
- Provide a profit equal to 2% of sales for transfer to the General Fund
HIGHLIGHTS/COMMENTS:
Revenues:
Estimated liquor sales
Expenses:
Staffing:
.33 Operations Manager
1.00 Assistant Manager
.05 Senior Accounting Clerk
5.00 Part time Sales Clerks
Supplies/Materials:
Office Supplies, Bags, Postage
Support Services:
Finance and Auditing Services
Contractual Rug Service
General and Uquor Uability Insurance
Electric & Gas Utilities, and Refuse Hauling
Charges & Fees:
Building Rental
Advertising
Credit Card Service Charges
Capital Outlay:
Misc. Revenue/Expenditures:
Interest Income & Service Charges
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I FUND: #72 SUBFUND: Liquor - Shorewood Plaza DEPT #
BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted
I ITEM 1993 1994 1995 1995 Est-95 1996 1996
REVENUE
I Sales 753,648 724,400 725,000 533,721 662,000 675,000 675,000
Cost of Goods 611,583 574,552 565,500 411,686 524,550 519,750 519,750
I GROSS PROFIT 142,065 149,848 159,500 122,035 137,450 155,250 155,250
EXPENSES
I Staffing 81,056 94,953 75,000 49,138 60,000 74,250 74,250
Supplies/Materials 3,490 3,738 3,500 4,437 5,500 4,500 4,500
I Support Services 15,732 16,702 16,500 14,508 16,900 18,000 18,000
I Charges & Fees 33,461 39,159 34,000 30,847 37,982 40,000 40,000
Depreciation 646 1,356 1,350 2,510 1,356 1,356
I Capital Outlay
TOTAL EXPENSES 134,385 155,908 130,350 98,930 122,892 138,106 138,106
I NET OPERATING INCOME (LOSS)' 7,680 (6,060) 29,150 23,105 14,558 17,144 17,144
Transfers In/(Out) (24,000) (24,000) (19,000) (50,000) (15,000) (15,000)
Misc. Revenue/(Expense) 5.864 5.517 5,000 1,100 1 ,400 3,500 3,500
I NET INCOME (LOSS) (10,456) (24,543) 15,150 24,205 (34,042) 5,644 5,644
SERVICE INDICATORS:
I None
I FUND BALANCE IMPACT:
Beginning Fund Balance 233,n6 223,320 198,7n 198, n7 164,735 164,735
I Net Income After Transfers (10,456) (24,543) 15,150 (34,042) 5,644 5,644
Ending Fund Balance 223,320 198, n7 213,927 164,735 170,379 170,379
I STAFFING:
I Full time:
Operations Manager 1.00 .60 .33 .33 .33 .33 .33
Assistant Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00
I Sr. Acctg. Clerk .05 .05 .05 .05 .05 .05 .05
Part time:
I Sales Clerks 6.00 6.00 6.00 6.00 6.00 5.00 5.00
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FUND:
Liquor
MISSION:
To control the sale and distribution of
packaged alcholic beverages within the
City and to provide property tax relief
the use of operation profits.
SUBFUND:
Old Market Road
FUND NO:
73
DESCRIPTION OF ACTIVITY:
Provides for the sale of packaged alcoholic beverages to the general public.
OBJECTIVES:
- Effectively control the sale of packaged alcoholic beverages in the City
- Efficiently manage operation to 'break even' in 1996
HIGHLIGHTS/COMMENTS:
Revenues:
Estimated liquor sales
Expenses:
Staffing:
.33 Operations Manager
1.00 Assistant Manager
.05 Senior Accounting Clerk
5.00 Part time Sales Clerks
Supplies/Materials:
Office Supplies, Bags, Postage
Support Services:
Finance and Auditing Services
Contractual Rug Service
General and Liquor Liability Insurance
Electric & Gas Utilities, and Refuse Hauling
Charges & Fees:
Building Rental
Advertising
Credit Card Service Charges
Capital Outlay:
Misc. Revenue/Expenditures:
Interest Income & Service Charges
168
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I FUND: #73 SUBFUND: Liquor - Old Market Road DEPT #
BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted
I ITEM 1993 1994 1995 1995 Est-95 1996 1996
REVENUE
I Sales 800,000 288,679 375,000 610,000 610,001
Cost of Goods 624,000 221,132 295,000 469,700 469,701
I GROSS PROFIT 0 0 176,000 67,547 80,000 140,300 140,300
EXPENSES
I Staffing 65,000 47,690 60,000 61,000 61,000
Supplies/Materials 3,500 1,913 2,600 2,000 2,000
I Support Services 16,500 10,952 12,850 15,000 15,000
I Charges & Fees 54,000 42,644 54,900 54,000 54,000
Depreciation 1,350 7,000 7,550 7,550
I Capital Outlay
TOTAL EXPENSES 0 0 140,350 103,199 137,350 139,550 139,550
I TOTAL OPERATING INCOME (LOSS) 0 0 35,650 (35,652) (57,350) 750 750
Transfers In/(Out) (21,000) 170,000 170,000
Misc. Revenue/(Expense) 1,500 57 100
I NET INCOME (LOSS) 0 0 16,150 134,405 112,750 750 750
I SERVICE INDICATORS:
None
I FUND BALANCE IMPACT:
Beginning Fund Balance 0 0 0 0 112,750 112,750
I
Net Income/Loss After Transfers 0 0 16,150 112,750 750 750
I Ending Fund Balance 0 0 16,150 112,750 113,500 113,500
I STAFFING:
Full time:
I Operations Manager .33 .33 .33 .33 0.33
Assistant Manager 1.00 1.00 1.00 1.00 1.00
Sr. Acctg. Clerk .05 .05 .05 .05 .05
I Part time:
Sales Clerks 6.00 6.00 6.00 5.00 5.00
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SUMMARY OF REVENUES AND EXPENSES - ENTERPRISE FUNDS
1996 BUDGET
Actual Actual Budget Jan-Oct Annual Adopted
1993 1994 1995 1995 EST-95 1996
Revenue
Water Fund 205,386 301,316 231,500 177,493 237,400 536,925
Water Infrastructure 0 0 1,995,000 1,990,250 1,990,250 720,000
Sewer Fund 762,970 867,599 737,500 555,574 787,200 772,500
Recycling Fund 90,186 69,372 4,000 46,679 48.263 80,330
Stormwater Management Fund 41,811 57,177 50,000 42,810 58,650 54,400
Liquor Funds - Net Sales 142,065 155,734 423,500 280,709 311,450 410,550
Total Revenue 1 ,242,418 1,451,198 3,441,500 3,093,515 3,433,213 2,574,705
Expenses
Water Fund 218,854 274,854 323,679 147,965 258,775 380,322
Water Infrastructure 0 0 1,995,000 548,000 712,800 1,994,300
Sewer Fund 743,921 1,109,968 853,540 507,626 746,717 877 ,242
Recycling Fund 67,721 70,204 69,906 58,035 69,725 74,806
Stormwater Management Fund 3,922 21,788 118,046 16,667 30.970 108,842
Liquor Funds 134,385 161,456 343,200 274,079 339,576 392,156
Total Expenses 1,168,803 1,638,270 3,703,371 1,552,372 2,158,563 3,827,668
$2,000,000
$1,800,000
$1,600,000
$1,400,000
i $1,200,000
~ $1,000,000
$800,000
$600,000
$400,000
$200,000
$0
1993
$2,000,000
$1,800,000
$1,600,000
$1,400,000
I $1,200,000
$1,000,000
$800,000
$600,000
$400,000
$200,000
$0
1993
ENTERPRISE FUNDS HISTORICAL REVENUE SUMMARY
1994
1995
-+- Water Fund
_ Water Infrastructure
-.- Sewer Fund
~ Recycling Fund
___ Stormwater Fund
-+- Liquor Funds
1996
-+- Water Fund
_ Water Infrastructure
-.- Sewer Fund
~ Recycling Fund
___ Stormwater Fund
-+- Liquor Funds
1996
ENTERPRISE FUNDS HISTORICAL EXPENSE SUMMARY
1994
1995
170
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I FUND: #73 SUBFUND: Liquor. Old Market Road DEPT #
I BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted
ITEM 1993 1994 1995 1995 Est-95 1996 1996
REVENUE
I Sales 800,000 288,679 375,000 610,000 610,001
I Cost of Goods 624,000 221,132 295,000 469,700 469,701
GROSS PROFIT 0 0 176,000 67,547 80,000 140,300 140,300
EXPENSES
I Staffing 65,000 47,690 60,000 61,000 61,000
I Supplies/Materials 3,500 1,913 2,600 2,000 2,000
Support Services 16,500 10,952 12,850 15,000 15,000
I Charges & Fees 54;000 42,644 54,900 54,000 54,000
Depreciation 1,350 7,000 7,550 7,550
I Capital Outlay
TOTAL EXPENSES 0 0 140,350 103,199 137,350 139,550 139,550
I TOTAL OPERATING INCOME (LOSS) 0 0 35,650 (35,652) (57,350) 750 750
Transfers In/(Out) (21,000) 170,000 170,000
Misc. Revenue/(Expense) 1,500 57 100
I NET INCOME (LOSS) 0 0 16,150 134,405 112,750 750 750
I SERVICE INDICATORS:
None
I FUND BALANCE IMPACT:
I Beginning Fund Balance 0 0 0 0 112,750 112,750
Net Income/Loss After Transfers 0 0 16,150 112,750 750 750
I Ending Fund Balance 0 0 16,150 112,750 113,500 113,500
I STAFFING:
Full time:
I Operations Manager .33 .33 .33 .33 0.33
Assistant Manager 1.00 1.00 1.00 1.00 1.00
Sr. Acctg. Clerk .05 .05 .05 .05 .05
I Part time:
Sales Clerks 6.00 6.00 6.00 5.00 5.00
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I 169
SUMMARY OF REVENUES AND EXPENSES. ENTERPRISE FUNDS
1996 BUDGET
Actual Actual Budget Jan-Oct Annual Adopted
1993 1994 1995 1995 EST -95 1996
Revenue
Water Fund 205,386 301,316 231,500 1 n,493 237,400 536,925
Water Infrastructure 0 0 1,995,000 1,990,250 1,990,250 720,000
Sewer Fund 762,970 867,599 737,500 555,574 787,200 n2,500
Recycling Fund 90,186 69,372 4,000 46,679 48,263 80,330
Storrnwater Management Fund 41,811 57,1n 50,000 42,810 58,650 54,400
Liquor Funds - Net Sales 142,065 155,734 423,500 280,709 311,450 410,550
Total Revenue 1,242,418 1,451,198 3,441,500 3,093,515 3,433,213 2,574,705
Expenses
Water Fund 218,854 274,854 323,679 147,965 258,n5 380,322
Water Infrastructure 0 0 1,995,000 548,000 712,800 1,994,300
Sewer Fund 743,921 1,109,968 853,540 507,626 746,717 8n,242
Recycling Fund 67,721 70,204 69,906 58,035 69,725 74,806
Storrnwater Management Fund 3,922 21,788 118,046 16,667 30,970 108,842
Liquor Funds 134,385 161,456 343,200 274,079 339,576 392,156
Total Expenses 1,168,803 1,638,270 3,703,371 1,552,372 2,158,563 3,827,668
ENTERPRISE FUNDS HISTORICAL REVENUE SUMMARY
$2,000,000
$1,800,000
$1,600,000
$1,400,000
i $1,200,000
$1,000,000
$800,000
$600,000
$400,000
$200,000
$0
1993
1994
1995
ENTERPRISE FUNDS HISTORICAL EXPENSE SUMMARY
$2,000,000
$1,800,000
$1,600,000
$1,400,000
I $1,200,000
$1,000,000
$800,000
$600,000
$400,000
$200,000
$0
1993
1994
1995
1996
170
-+- Water Fund
_Water Infrastructure
~ Sewer Fund
~ Recycling Fund
-eo- Stormwater Fund
-+- Liquor Funds
1996
-+- Water Fund
_Water Infrastructure
~ Sewer Fund
~ Recycting Fund
-eo- Stormwater Fund
I-+- Liquor Funds
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