1997 - Annual Budget Report
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MAYOR
Tom Dahlberg
CITY OF
SHOREWOOD
COUNCIL
Kristi Stover
Jennifer McCarty
Jerry O'Neill
John Garfunkel
5755 COUNTRY CLUB,ROAD. SHOREW()OD. MINNESOTA 55331.8927. (612) 474-3236
FAX (612) 474-0128' www.state.net/shorewood' cityhall@shorewood.state.net
CITY OF SHOREWOOD,
MINNESOTA
1997 .ANNUAL OPERATING /SUDGET
ADOPTED DECEMBER 16, ..1996
A Residential Community on Lake Minnetonka's South Shore
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CITY OF SHOREWOOD
1997 ANNUAL OPERATING BUDGET
TABLE OF CONTENTS
PAGE NO.
INTRODUCTION
Budget Message. ....................... .......................................................................1-7
Distinguished Budget Presentation Award ..................................................... 8
Budget Considerations and Policies.......................................................... 9-10
Budget Process ............................................................................................ 11-13
Glossary.......................................................... ......... ...... ................................ 14-1 6
SUMMARY INFORMATION
Organizational Chart..................................... ............. ..... ......... ......................... 1 7
Comm unity Profile................................... ........ ......... ........ ................................. 1 8
Fund Structu re........................................... ........... ....... ........ ............................... 1 9
Total Personnel............................................. ................ ...............................20- 22
P roperty Taxes................................... ........ .............. ........ ...... ...................... 23- 25
Revenue Sources and Assumption .......................................................... 26-30
Summary of Revenues - All Funds .................................................................31
Summary of Expenditures - All Funds ..................................................... 32-33
Fund Balances
Combined Schedule of Revenue, Expenditures,
and Changes in Fund Balance ...........................................................34-35
Fund Balance Schedu Ie.................................... ....................................36-37
General Fund Summary .......................................................... ........... ........ 38-39
General Fund Expenditures, by Function............................................... ....... 40
GENERAL FUND
General Fund Description......................... ......... .......... ....... .............................41
G eneral Fund Reven ue .............................. .......... ........... ...........................42-43
Mayor and Cou nci I ..................................... .............. ...................................44-45
Adm in istrator..................................................... ..... .......... ............................. 46-47
General Government.................................. ............. ...... ..... ................... ......48-49
Fi nance ................................................ ........... ....... .......... ..............................50-51
Professional Services.......................... ..... .......... ........................................52-53
Plan n ing and Zon ing.................................. ....... ............. .............................54-55
Municipal Building - City Hall ....................................................................56-57
Pol ice....................................................... .......... ...... ......................................58-59
Fi re Protection ........... .... .............. ............. ....................................................60-61
Protective Inspection.................................... ...............................................62 -63
City Engi neer ................................................................................................ 64-65
Public Works Service ............. ........................................................... ..........66-67
Streets and Roadways.................................... ....... ....... ..............................68-69
Snow and Ice Removal............................................................................... 70-71
Traffic Control/Street Lighting....... ............ ......... ........... .............................72 - 73
Sanitation/Waste Removal/Weeds ........................................................... 74-75
Tree Maintenance........................................................................................ 76- 77
Parks and Recreation. .................................................................. ...... .........78-79
Capital Improvement ............ ... ..................... ............................. ............... ...80-81
Conti ngen cy............... .................................................................................... 82-83
TABLE OF CONTENTS (Continued)
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DEBT SERVICE
Debt Service Fund Description ................................. ..... ............ ................. ....85
Debt Service Fund ................................................................ ........ ........... ....86-87
Debt Information........................................................................................... 88-92
CAPITAL PROJECTS
Capital Projects Funds Description ..... ....... ..................... ............... ................ 93
Public Facilities/Office Equipment ...... ............................... ....................... 94-95
Park Capital Improvement.. ....................................... .................... ....... ......96-97
Eq u ipment Replacement............................................................................ 98-99
Street Reconstruction................................................ .~.............. ............. 1 00-1 01
MSA Road Reconstruction .................................................................... 102-103
Trail Capital Improvement ..................................................................... 104-105
Capital Projects Summary ........ .................... ............. ............ ...... ......... ..... ....1 06
Capital Improvement Program 1996-2000.................................................107
Introduction .................................................................................. 108-110
Capital I mprovement Plan.... ..................... ........ ....... ..................... .....111
Water ............................................................................................. 112-114
Streets.. .......... ............................................................................... 11 5 -1 25
Stormwater Management.......................................................... 126-130
Sanitary Sewer ........................................................................... 131-132
Public Facilities and Office Equipment ................................... 133-134
Eq u i pment .................................................................................... 1 35-138
Parks & Trails............................................................................... 139-149
Unscheduled Potential Projects.................... ......... ................. ..........1 50
Capital Finance Plan ....... ...... ................. ................ .... ..................... ....1 51
ENTERPRISE
Enterprise Fund Descriptions ........ ......................................................... .......1 53
Water Operations ............................ ................... ......... ..... ....................... 1 54-155
Water Debt Service ................................................................................ 156-159
Sewe r.. ....... ..... .......................................................................................... 1 60-1 61
Recycling. ......... ........................................................................................ 1 62 -1 63
Stormwater Management............................ ......................... ..... ............ 1 64-165
Liquor - Tonka Bay ................................................................................. 166-167
Liquor - Shorewood Plaza.................................................................... 168-169
Liquor - Old Market Road ...................................................................... 170-171
Enterprise Fund Summary ................. ........................... ....... ....... ............... ....1 72
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To:
Planning Commission
Park Commission
City Department Heads
~'1......1'
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From:
James C. Hurm, City Administrator
Date:
January 10, 1997
,/
Re:
City Council 1997 Priorities
Attached please find a copy of the minutes of the January 7, 1997 work session meeting
which lists the priorities of the City Council as established in discussions at that meeting. It
is worth noting that these priorities can change over time. City staff has yet to complete a
timeline chart and identify costs and time constraints associated with each of these items.
When this is done, it will be shared with the City Council and Commissions. As you can
well imagine, the City Council will have to have a number of work sessions relating
specifically to the Comprehensive Plan and Capital Improvement Program. Stay tuned.
MINUTES
CONVENE SPECIAL MEETING
DRAFT
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CITY OF SHOREWOOD
SPECIAL MEETING
TUESDA Y, JANUARY 7, 1997
CONFERENCE ROOM
5755 COUNTRY CLUB ROAD
7:30 P.M.
1.
Mayor Dahlberg called the meeting to order at 7:35 a.m.
Roll Call
Present:
Mayor Dahlberg; Councilmembers Stover, McCarty, O'Neill and
Garfunkel; and City Administrator Hurm
It was the consensus of the Council that discussion on giving direction to the Administrator
regarding drafting a resolution appointing a City Attorney should be the first item
considered.
2. DISCUSSION ON APPOINTMENT OF CITY ATTORNEY
Following discussion on the merits of each of the three firms interviewed for the City
Attorney position, it was the consensus of the Council that John Dean with Kennedy &
Graven should be placed on the appointment resolution as City Attorney. The
Administrator was directed to communicate with Mr. Dean to discuss several items
regarding compensation, including a flat charge per meeting rather than an hourly rate.
3. ESTABLISHING CITY COUNCIL PRIORITIES FOR 1997
Members of the City Council individually listed what they considered to be their top
priority items to be accomplished in 1997 as well as their second priority items and their
third priority items. There was discussion on each of the items and a consensus was
reached regarding Council priorities as follows (the items in the top, second and third
priority listings are not ranked in any specific order):
Top Priority Items:
~ Review the water policy in the Comprehensive Plan, the water capital
improvement program and funding for the program
~ Implement strategies in improving communication
~ Review the trail plan
~ Reconsider the street reconstruction assessment policy as recommended by a
task force several years ago
~ Undertake a storm water management plan
~ South Lake Minnetonka Public Safety Department contract renewal needs to be
completed in 1997
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Special Meeting - Monday, January 7, 1997
Page 2
=> Decide on involvement in the Watershed District's requirement for a wet pond at
Minnewashta School and work with the Watershed District on the question of a
large regional pond rather than numerous small ponds throughout the City
=> Reevaluate design criteria for City streets
=> Improve relations among cities with joint elected official meetings at various
times throughout the year
=> Identify Comprehensive Plan items to be reviewed in detail (this includes
zoning, land use and subdivision ordinance review)
Second Priority:
=> Consider options for purchasing green space (referendum?)
=> Evaluation of City liquor operationslbusiness plan
=> Sanitary sewer - review III strategies, re-evaluate strategies to reduce sewer
rates, and re-evaluate the sump pump inspection ordinance
=> Actively participate in the Lake Minnetonka Cable Commission's efforts to
negotiate a new cable television contract with Triax Cable
=> Re-evaluate senior housing strategies
=> Undertake a transit needs assessment and develop a strategy to improve service
or reduce costs for transit
=> Develop plans for improved safety at intersections: County Road 19 and
Manitou Road; and Seamans Drive, Yellowstone Trail, Highway 7
=> Undertake safety studies in specific areas such as the Minnewashta School
Third Priority:
=> Re-evaluate snowmobile issues/determine the future of the implementation plan
=> The Planning Commission should develop a commercial maintenance code for
Council consideration
=> Consider an incentive system for high performing employees
=> Develop a strategy to improve paramedic rescue response times
=> Pursue burying utility lines
=> Consider requiring a conduit be installed for use by utilities in City right-of-way
The Council consensus was that several work sessions within the next few months would
be necessary to discuss Capital Program issues, Comprehensive Plan issues, and the cable
television contract.
Staff was asked to distribute this list to the Planning and Park Commissions. This priority
list is considered a first draft and may change over time. Staff will be asked to place these
priorities on a Gantt Chart which suggests timelines, and estimate time commitment and
budget impact for each of the priority items.
. Special Meeting. Monday, January 7, 1997
Page 3
4. ADJOURNMENT
There being no further business, Stover moved, McCarty seconded, to adjourn
the meeting at 10:16 p.m. Motion carried unanimously.
ATTEST:
TOM DAHLBERG, MAYOR
JAMES C. HURM, CITY ADMINISTRATOR
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~ Metropolitan Council
~ Working for the Region, Planning for the Future
November 27, 1996
Environmental Services
Mr. James Hurm
City Administrator
City of Shorewood
5755 Country Club Road
Shorewood,~ 55331
.._-_..._......_--..-.._--~._~_.,.,
RE: 1996 III Grant
Initial Grant Disbursement
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Dear Mr. Hurm:
Enclosed please find one originally executed 1996 III Grant Agreement and a check (No.
140368) in the amount of $5,000 which represents the initial 50% disbursement of the
total Grant award.
Once the Grant study has been completed and the requirements of Section V of the
agreement have been fulfilled, the remaining 50% portion of the Grant will be forwarded
to the community. Remember that the total study expenses must meet or exceed 200% of
the Grant amount in order for the full Grant to be paid to the City.
Congratulations on qualifying for this matching Grant and best wishes for a successful
program.
If you have any questions regarding the reporting requirements upon completion of the
Grant study, or require any other additional information, please don't hesitate to address
correspondence or calls to Sr. Staff Engineer, Kyle Colvin at 229-2151.
Sincerely,
W~~
William G. Moore
General Manager Wastewater Services
WGM:KLC;klc
Enclosures
cc: Lois Spear, MCES Controller
Joe Edwards, MCES Contract Section
Don Bluhm, MCES Municipal Services Section
Kyle Colvin, MCES Municipal Services Section
a: \oortespd\let.ter\grntcit.y\1st.$disb\shorvood. doo
230 East Fifth Street St. Paul. Minnesota 55101-1633 (612)222-8423 Fax 229-2183 TDD/TIY 229-3760
An Equal Opportunity Employer
~~ CITY OF SHOREWOOD
. . 5755 COUNTRY CLUB ROAD
~ SHOREWOOD, MN 55331
Received of mFT Ci)LlLL/ ,
Fl V F I1:bJ J.f::>1\-1 J~ DOLLARS $ 5/ CiYJ . C6
Ar~rcsra..vY'--
For
OFFICIAL RECEIPT
No.
26185
199U
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Date -19. - :}.,
CASH 0 CHECK r,(
ACCOUNr I AMOUNr I
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~EL1\
CITY OF SHOREWOOD
WHITE - To Person Making Payment CANARY - To Finance PINK -Retained by Clerk
FUND
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Contract No. C-3198
INFLOW/INFll.TRATION CONTROL PROGRAM
GRANT AGREEMENT BETWEEN THE METROPOLITAN COUNCIL
AND
CITY OF SHOREWOOD
THIS AGREEMENT is entered into by and between the Metropolitan Council (the "Council")
and City of Shorewood (the "Grantee"), each acting by and through its duly authorized officers.
WHEREAS, it is in the best interests of the Metropolitan Council and a benefit to the
metropolitan area to reduce excess inflow and infiltration ("III") into local sewer systems, which
discharge into the Metropolitan Disposal System, in order to reduce costs, increase system
capacity, and delay the necessity to undertake capital improvements; and
WHEREAS, the Metropolitan Council has allocated funds to be used for grants to communities
serviced by the Metropolitan Disposal System in order to fund studies aimed at identifying,
locating, quantifying and developing action plans for the elimination of excessive community
inflow and infiltration.into the local sewer systems; and
WHEREAS, it is in the best interests of the Grantee to reduce inflow and infiltration into its local
sewer system in order to increase capacity, reduce costs, and delay the necessity to undertake
capital improvements; and
WHEREAS, the Grantee is eligible to receive an Inflow/Infiltration Control Program Grant and
has submitted an application for a such a grant; and
WHEREAS, the Council has reviewed the application and desires to assist the Grantee by the
award of an Inflow/Infiltration Control Program Grant.
NOW, THEREFORE, the Council and the Grantee agree as follows:
L GRANTEE PERFORMANCE OF GRANT STUDY
1.01 Grant Study Activities. The Grantee agrees to perform and complete in a
satisfactory and proper manner the study as described in the Grantee's application for grant
assistance ("Grant Study"), incorporated in this agreement by reference, and in accordance with
the terms and conditions of this agreement. Specifically, the Grantee agrees to perform the study
activities described in Exhibit A, which is attached to and incorporated in this agreement. After
the Work Plan described in paragraph 5.01 has been approved by the Council, the Grantee agrees
to conduct the Grant Study activities in compliance with the approved Work Plan. The Grantee
may engage contractors to perform the Grant Study with prior approval of the Council.
However, the Grantee retains primary responsibility to the Council for performance of the Grant
Study.
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1.02 Material Representations. The Grantee agrees that all representations
contained in its application for grant assistance are material representations of fact upon
which the Council relied in awarding this grant and are incorporated in this agreement
by reference.
1.03 Grantee Certification. Grantee certifies that the grant funds to be
distributed pursuant to this agreement will be applied to the pUlposes stated in this
agreement.
1.04 Governing Body Resolution. Grantee will provide the Council with a copy of
a resolution by its governing body which authorizes the Grantee to enter into this
agreement.
II. AUTHORIZED USE OF GRANT PROCEEDS AND MATCHING FUNDS
2.01 Authorized Uses. The Grantee is authorized to use the grant funds only in
payment of the line item costs specified in Exhibit B, which is attached to and
incorporated in this agreement. No other use of grant funds is permitted. Grant and
matching funds may be used only for costs directly associated with Grant Study activities.
Grant and matching funds may be used to prepare the Work Plan required by paragraph
5.01 of this grant agreement.
2.02 Unauthorized Uses of Grant Proceeds. Grant funds cannot be used to
purchase land, buildings, or other interests in real property, or to pay overhead or
indirect costs, legal fees, or permit, license, or other authorization fees, unless specifically
approved in advance by the Council's authorized agent.
2.03 Reversion of Unexpended Funds. All funds granted by the Council under
this agreement that have not been expended for grant activities taking place during the
Project Activity Period shall revert to the Council.
2.04 Grant Study Equipment and Supplies. Grant and matching funds may be
used to purchase or lease equipment, machinery, supplies, or other personal property
directly necessary to conduct the Grant Study. The Grantee will comply with the
personal property management requirements described in paragraph 7.10 of this
agreement.
ill. GRANT AMOUNT AND DISTRIBUTION
3.01 Total Grant Amount. The Council shall pay to the Grantee a total grant
amount of $10,000. Provided, however, that in no event will the Council's obligation
under this agreement exceed the lesser of:
a. the Total Grant Amount of $10,000; or,
b. fifty percent (50%) of total Grant Study expenditures.
The Council shall bear no responsibility for cost overruns which may be incurred by the
Grantee in performance of the Grant Study.
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3.02 Grantee's Match. The Grantee has an obligation under this grant
agreement to share in the costs of the Grant Study by providing at least a fIfty percent
(50%) cash or in-kind match. Accordingly, the Grantee agrees to provide $10,000 in
matching funds during the Project Activity Period, in accordance with the Council's
Guidelines and Application Materials dated January 1995 and incorporated in this
agreement by reference. The Grantee agrees that there will be no reduction in the
monetary amount of match unless there is at the same time a proportionate reduction in
the Total Grant Amount.
3.03 Distribution of Grant Funds. Grant funds will be distributed by the Council
according to the following schedule:
a. Upon commencement of the study funded by this grant, the Council will
distribute to the Grantee fIfty percent (50 %) of the Total Grant Amount.
b. Upon approval of the fmal reports required by paragraphs 5.04 and 5.05,
the Council will distribute to the Grantee the fmal payment of the
remainder of the Total Grant Amount.
No payment will be made which would cause the Total Grant Amount to exceed fIfty
(50%) of projected total Grant Study costs. No payment will be made if the Grantee is
not current in its reporting requirements under article V. Distribution of any funds or
approval of any report is not to be construed as a Council waiver of any Grantee
noncompliance with this agreement.
IV. ACCOUNTING AND RECORD REQUIREMENTS
4.01 Documentation of Grant Study Costs and Income. All costs charged to the
Grant Study, whether paid with grant proceeds or charged as the Grantee's match, must
be supported by proper documentation, including properly executed payrolls, time
records, invoices, contracts, or vouchers, evidencing in detail the nature and propriety of
the charges.
.
4.02 Accounts and Records. The Grantee agrees to establish and maintain
accurate, detailed, and complete separate accounts and records relating to the receipt
and expenditure of all grant funds and the Grantee's Match required by this agreement,
including all Grant Study documents, financial reco~, supporting documentation, and
the property records required by paragraph 7.10. These Grant Study accounts and
records shall be retained intact by the Grantee for at least three (3) years following the
end of the Grant Period set forth in section 6.02. These requirements shall survive
closeout of the grant agreement.
4.03 Audit. The Grantee agrees to keep and maintain books, records,
documents, and other evidence pertinent to its performance under this agreement in
accordance with generally accepted accounting principles and practices consistently
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applied. Such books, records, documents and other evidence will be maintained until the
latest of:
1. Complete performance of this agreement; or
2. Three (3) years following the Grant Period; or
3. If any litigation, claim, or audit is commenced during said three (3)
year period, when all such litigation, claims or audits have been
resolved.
During the time of such maintenance, authorized representatives of the Council will have
access to all such books, records, documents and evidence for the purpose of inspection,
audit, and copying during normal business hours. The Grantee will provide proper
facilities for such access and inspection.
These requirements shall survive closeout of the grant agreement.
v. REPORTING AND MONITORING REQUIREl\1ENTS
5.01 Work Plan. The Grantee shall prepare and submit a detailed work plan for
Council approval within forty-five (45) days of execution of this grant agreement. The
Work Plan shall be in the format specified by the Council and shall contain the level and
types of information required by the Council. The Work Plan shall include the tasks to
be undertaken together with schedules and costs, the sources and amount of the match
to the grant, a detailed budget, and the individuals responsible for the tasks.
5.02 Summary and Comparison Status Report. Upon expenditure of fifty
percent (50%) of the projected total eligible Grant Study costs, the Grantee must submit
to the Council for review and approval a detailed summary of Grant Study expenditures
and completed work activities, including a comparison of actual activities and
expenditures against planned activities and projected expenditures.
5.03 Semi-annual Status Reports. For Grant Studies with a Project Activity
Period over one (1) year, the Grantee must submit to the Council semi-annual reports
on Grant Study activities and expenditures. The semi-annual reports must be in a format
prescribed by the Council and are due within thirty (30) days after the end of each six-
month period of the Project Activity Period. For projects with a Project Activity Period
not exceeding one (1) year, the report required by paragraph 5.02 shall be deemed the
semi-annual report.
5.04 Final Activity and Expenditure Report. Upon completion of the Grant
Study and not later than two (2) months after the end of the Project Activity Period, the
Grantee must submit a fmal report for Council review and approval describing the
activities and expenditures for the Grant Study and containing a final accounting of grant
and matching expenditures. The fmal report must include a list of Grant Study personal
property as required by paragraph 7.10.
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6.02 Grant Period. The Grant Period shall extend from the date of fmal
execution of this agreement to a date three (3) months following the end of the Project
Activity Period, to permit closeout of the grant agreement.
VIT. GENERAL CONDITIONS
7.01 Amendments. The terms of this agreement may be changed by mutual
agreement of the parties. Such changes shall be effective only upon the execution of
written amendments signed by authorized representatives of the Council and the
Grantee.
7.02 Noncompliance by Grantee. If the Council fmds that there has been a
failure to comply with the provisions of this agreement, the Council may terminate the
agreement at any time following seven (7) days' written notice to the Grantee and upon
failure of the Grantee to cure the default within the seven-day period. If the Council
fmds that the Grantee's noncompliance is willful and unreasonable, the Council may
terminate or rescind this agreement and require the Grantee to repay the grant funds in
full or in a portion determined by the Council. Nothing herein shall be construed so as
to limit the Council's legal remedies to recover grant funds.
7.03 Unauthorized Use of Grant Proceeds. Upon a fmding by Council staff that
the Grantee has made an unauthorized or undocumented use of grant proceeds, and
upon a demand for repayment issued by the Council, the Grantee agrees to promptly
repay such amounts to the Council.
7.04 Indemnification. The Grantee assumes liability for, and agrees to
indemnify, protect and hold harmless the Council, its members, officers, employees, and
agents, from any liabilities, obligations, losses, damages, claims, injuries, penalties, costs
and expenses, including reasonable attorney's fees, arising out of the performance of the
Grant Study by Grantee or Grantee's employees, agents, or subcontractors.
7.0S Public Data. The Grantee agrees that the results of the Grant Study, the
reports submitted, and any new information or technology that is developed with the
assistance of this grant is in the public domain and may not be copyrighted or patented.
7.06 Equal Employment Opportunity; MfmnativeAction. The Grantee agrees to
comply with all applicable laws relating to nondiscrimination and affIrmative action. In
particular, the Grantee agrees not to discriminate against any employee, applicant for
employment, or participant in this Grant Study because of race, color, creed, religion,
sex, sexual orientation, marital status, status with regard to public assistance, membership
or activity in a local civil rights commission, disability, age, or national origin, and further
agrees to take affirmative action so that applicants and employees are treated equally
with respect to all aspects of employment and compensation.
The Grantee further agrees to take affIrmative action to include the participation of
targeted group businesses (TGB's) in the performance of work program activities,
whenever possible. The Grantee agrees to contact the Council to obtain a list of
certified TGB' s and to make a good faith effort to include participation by TGB' s in any
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contract to be let using grant funds.
7.07 Acknowledgment. The Grantee shall appropriately acknowledge the grant
assistance made by the Council in any promotional materials, reports, and publications
relating to the Grant Study.
7.08 Compliance with Law. The Grantee agrees to conduct the Grant Study in
compliance with all applicable provisions of Federal, state, and local laws.
7.09 Permits and Approvals. The Grantee is responsible for obtaining all local
and state permits, licenses, and authorizations necessary for the Grant Study.
7.10 Personal Property Management. Title to all personal property acquired with
grant or matching funds shall remain with the Grantee during the Grant Period.
Accordingly, the Grantee shall take reasonable measures to protect and defend its title
interest and shall keep the personal property free and clear of any liens, encumbrances,
or other claims. The Grantee must maintain property records that include, at a
minimum, a description of the property, a serial or other identification number, the
acquisition date and cost, and the location, use, and condition of the property. In the
fmal report required by paragraph 5.04, the Grantee shall include a list of all personal
property acquired with grant and matching funds which was not expended in
performance of the Grant Study. At the end of the Grant Period, the Grantee agrees to
transfer title to all personal property acquired in whole or in part with grant funds to the
Council, at the Council's option, at no charge. The Council reserves the right to direct
appropriate disposition of all personal property, acquired in whole or in part with grant
funds, which has not been expended in performance of the Grant Study.
During the Grant Period, the Grantee bears the risk of loss of, damage to, or destruction
of any personal property acquired with grant or matching funds. No such loss, damage,
or destruction shall relieve the Grantee of its obligations under this agreement. The
Grantee agrees to maintain personal property acquired with grant or matching funds in
good operating order. If, during the Project Activity Period, any Grant Study personal
property is not used in performing the Grant Study, whether by planned withdrawal,
misuse, or casualty loss, the Grantee shall immediately notify the Council's authorized
agent. Unless otherwise approved by the Council's authorized agent, the Grantee- shall
remit to the Council a proportional amount of the fair market value of the item(s), if
any, determined on the basis of the proportion of Council grant funds used to acquire
the item(s).
7.11 Effect of Grant Study Closeout. The Grantee agrees that Grant Study
closeout does not invalidate continuing obligations imposed on the Grantee by this
agreement. Grant Study closeout does not alter the Council's authority to disallow costs
and recover funds on the basis of a later audit or other review, and does not alter the
Grantee's obligation to return any funds due to the Council as a result of later refunds,
corrections, or other transactions.
IN WITNESS WHEREOF, the parties have caused this agreement to be executed by
their duly authorized representatives on the dates set forth below.
GRANTEE: r.i 1'"y nf ~hnrpuTt"lnif
Date: Or1'"nhpr 1 (" 1 qq(,
0~
By .... "-'"
~
Its ~ l1V-'
()
l\1ETROPOLITAN COUNCIL
Date: \ \-_. LC( /1 (f:
. . strator
Approved as to form:
~
A:\U_GRNl'.WPD
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EXHIBIT A - STUDY PROGRAM ACTIVITIES
CITY OF SHOREWOOD
The study program activities proposed by the city of Shorewood includes development of a study
work plan, sanitary sewer system inspection and evaluation for sanitary sewer system within areas
currently unidentified by the City. Activities within the study area include:
1. Review of previous III reports, televised inspections, flow data, interviews with City Public
Works staff and historic III reduction projects, to evaluate and develop a study program.
2. Visual inspection of an estimated 100 MIl structures within the final study area.
3. Televised inspection of an estimated 15,000 feet of sanitary sewers within the final study area.
Sanitary sewers to be inspected will be cleaned prior to the televised inspection.
4. Conduct rainfall vs. flow monitoring analysis to evaluate susceptibility of sanitary system to
III.
5 . Upon completion of all inspections, and review of inspection reports, a summary report will
be prepared. Summary report is to include recommendations for prioritized III sewer
rehabilitation work.
Study activities will be conducted using a combination of City staff personnel, contracted service
vendors and consultant services.
CITY OF SHOREWOOD
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EXHIBIT B - STUDY BUDGET
Total study as outlined in the City's study program activities has been estimated to be between
$27,740 and $36,750. Of the total study amount, the City proposes to finance $10,000 of the
total study costs using the $10,000 grant, and finance the remaining balance of between $17,740
and $26,750 from City funds. The financing of$17,740 to $26,750 would represent a City
contribution toward the study of between 64% and 73% respectively.
An itemized breakdown of the study costs have been summarized in a letter from the City, dated
September 6, 1996 and is attached an hereby part of Exhibit B.
(See attached summarized study cost letter)
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September 6, 1996
1i1~
Mr. Kyle Colvin, PE
Senior Engineer
Metropolitan Council Environmental Services
230 East Fifth Street
S1. Paul, Minnesota 55101
Re: Grant Application for Infiltration/Inflow Control Study
City of Shorewood, Minnesota
HDR Project No. 08357-001-164
Dear Mr. Colvin:
In accordance with our recent conversation, I am enclosing for your consideration a breakdown of
estimated costs associated with the subject study.
As we discussed, the City intends to engage the services of an engineering consultant to perform the
study with portions of the work, such as cleaning and televising sewer lines, subcontracted to a
vendor skilled in that work. The actual scope of services for the study has not yet been developed,
so the attached cost estimate should be considered preliminary. However, the City is committed to a
scope of study which will involve costs in excess of $20,000, and $48,000 is programmed in its 1996
capital improvement program for this work. Accordingly, the local share of costs borne by the City
for this study will exceed the grant requirement for local matching funds.
I trust this information adequately meets your needs at this time and that the MCES will now be in a
position to execute the grant agreement with the City of Shorewood. If you require additional
information, please do not hesitate to contact me or Larry Brown, Shorewood City Engineer.
The City of Shorewood is appreciative of the efforts of the MCES to control 1/1 in its service area.
Sincerely,
HDR Engineering, Inc.
C~~~
Edward J. DeLaForest
EJD/mts
cc: Mr. Larry Brown, City Engineer, City of Shorewood
Mr. Jim Hurm, City Administrator, City of Shorewood
Attachment
W:\Misc\Shorewd\Estltr .doc
HDR Engineering. Inc.
300 Parkdale 1 Bldg.
5401 Gamble Drive
Suite 300
Minneapolis, MN
55416-1518
Telephone
612 591-5400
Fax
612 591-5413
Engineering
Construction Services
$1,600 - $3,700
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City of Shorewood
Proposed III Study
Estimate of Study Costs
1. Data collection and evaluation.
Review previous III reports, tapes of previous television inspections,
records of recent measures taken to reduce III; interview public works
staff to identify priority issues; review flow data; summarize measures
taken to reduce III since the 1982 study.
City staff, 60 - 80 hours
Consultant, 20"' 30 hours
Total
$1,200 - $1,600
$1,400 - $2,100
2. Prepare field investigation plan.
Develop a plan for flow monitoring, televising, manhole inspections
and other investigative methods based upon the information collected
in task 1.
City staff, 20 - 30 hours
Consultant, 10 - 15 hours
Total
$500 - $750
$700 - $1,050
$1,200 - $1,800
3. Field investigations.
Manhole inspections, based on 100 manholes
City staff, 150 - 200 hours
Consultant, 8 - 12 hours
$3,000 - $4,000
$560 - $840
Clean and televise sewer lines, based on 15,000 LF
City staff, 20 - 30 hours
Consultant, 4 - 8 hours
Contracted service
$400 - $600
$280 - $560
$12,000 - $13,500
Rainfall and flow monitoring, as needed
Allowance
$4,000
Total
$20,240 -$23,500
1"0.
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4. Data analysis and report preparation.
The data collected under task 3. will be analyzed to identify
causes of potentially excessive III, and alternative corrective
measures. Recommendations for improvements will be developed
and capital projects identified for consideration by the city council
for inclusion in the City's capital improvement program. A report
will be developed summarizing the study activities, conslusions and
recommendations.
City staff, 20 - 30 hours
Consultant, 60 - 100 hours
Total
$500 - $750
$4,200 - $7,000
$4,700 - $7,750
Total estimated study cost:
$27,740 - $36,750
9/04/96
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1997 City Council Priorities
Status Report:
Key:
1 = Completed
2 = Work has begunllikely to be reached in 1997
3 = Work to begin laterllikely to be reached in 1997
4 = Priority should be reconsidered Completed or
5 = Not likely to be addressed in 1997 Finalized
1st 2nd 3rd 4th
Qtr Qtr Qtr Qtr
Top Priority Items:
Review the water policy in the Comprehensive Plan, the water capital 2
improvement program and funding for the program
Implement strategies in improving communication 2
Review the trail plan 3
Reconsider the street reconstruction assessment policy as recommended 3
by a task force several years ago
Undertake a storm water management plan 3
South Lake Minnetonka Public Safety Department contract renewal 2
needs to be completed in 1997
Decide on involvement in the Watershed District's requirement for a wet 2/4
pond at Minnewashta School and work with the Watershed District on
the question of a large regional pond rather than numerous small ponds
throughout the City
Reevaluate design criteria for City streets 3
Improve relations among cities with joint elected official meetings at 2
various times throughout the year
Identify Comprehensive Plan items to be reviewed in detail (this 2
includes zoning, land use and subdivision ordinance review)
Second Priority Items:
Consider options for purchasing green space (referendum?) 3
Evaluation of City liquor operationslbusiness plan 2
Sanitary sewer - review III strategies, re-evaluate strategies to reduce 3
sewer rates, and re-evaluate the sump pump inspection ordinance
Actively participate in the Lake Minnetonka Cable Commission's efforts 3
to negotiate a new cable television contract with Triax Cable
Re-evaluate senior housing strategies 3
Undertake a transit needs assessment and develop a strategy to improve 2/4
service or reduce costs for transit
Develop plans for improved safety at intersections: County Road 19 3
and Manitou Road; and Seamans Drive, Yellowstone Trail, Highway 7
Undertake safety studies in specific areas such as the Minnewashta 3
School
Third Priority Items:
Re-evaluate snowmobile issues/determine the future of the 2
implementation plan
The Planning Commission should develop a commercial maintenance 3
code for Council consideration
Consider an incentive system for high performing employees 3
Develop a strategy to improve paramedic rescue response times 3
Pursue burying utility lines 3
Consider requiring a conduit be installed for use by utilities m City 3
right-of-way
U 7ilate[5/12/97
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CITY OF SHOREWOOD
RESOLUTION NO. 97-18
A RESOLUTION AMENDING THE 1997 GENERAL FUND BUDGET
BUDGET AND AUTHORIZING EQUIPMENT PURCHASES FOR THE
COMMUNICATIONS PLAN
WHEREAS, the Shorewood City Council is developing a communications plan for 1997;
and,
WHEREAS, certain expenditures for office equipment, public notification, maintenance
of an internet home page, brochures, training and other items are necessary to carry out the plan;
and,
WHEREAS, such expenditures were not included within the adopted 1997 Budget; and,
WHEREAS, it has been the practice of the City Council to amend the budget for such
authorized expenditures.
THEREFORE, BE IT RESOLVED by the City Council of Shorewood that the
1997 General Fund Budget is hereby amended as follows:
EXPENDITURES
DEPARTMENT
Mayor and Council
General Government
Contingency
ACTIVITY
Support Services
Supplies
Support Services
Net General Fund Budget
Amendment
ADOPTED
BUDGET
22,900
16,550
37,185
AMENDED
BUDGET
29,600
18,800
28,735
DIFFERENCE
6,700
2,250
(8,950)
-0-
Beginning General Fund
Budget
Net Budget Amendments
Amended General Fund Budget
$2,633,291
-0-
$2,633,291
BE IT FURTHER RESOLVED that the purchase of duplicating and folding machines
is hereby authorized in an amount not to exceed $15,500.00, such amount to be paid from the
Public Facilities/Office Equipment Capital Fund.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this 10th day of March, 1997.
c:1Z..D~
Tom Dahlberg, Mayor
ATTEST:
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~t.~
James C. Hurm, City Administrator/Clerk
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97-E
97-F
97-G
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PARKS
Park Proiect Schedule:
The Park Capital Improvement Plan (PCIP) for 1997-2001 is shown on the following
page. The peIP lists projects planned for each year. Budget numbers are adjusted with an
inflation factor and should be considered the budget for the entire project including "soft
costs" such as planning, engineering, project management, etc.
.. .... P:4FtK PR9jE€1tS€HE:I>tJ]!;;.E; ....>...... .:...,..:. ....
1997 1998 1999 2000 2001
BADG ER:
Horseshoe Pit. Shuffleboard 1O,00C
Well Building Picnic Shelter 10,000
Overlay Tennis Court 9,50e
CATHCART:
Warming House, Picnic Shelter 28,00C
Overlay Tennis Court 9,00C
.
MANOR:
Overlay Tennis Courts 8.50C
West Rink Light 8,50C
SILVERWOOD:
Warming House. Picnic Shelter 30,000
FREEMAN:
Building North - Loan 50,000
Tennis courts(2) 50,00t
Extend Lot So. Toward TH7 5,00e
Park Grills. Pads & Permanent 6,00C
Trash Cans at Cathcart, Manor
& Silverwood
TOTAL EXPENSES $ 98,000 $ 59,000 $9,50C $ 28,000 $ 30,000
97-A
97-B
97-C
97-D
29
The Funding Source Summary - Park Capital Fund illustrates where funds will come from
to pay for the improvements scheduled on the POP. Note that the "projects/expenditure"
line corresponds with the "total expenses" line on the PClF.
. P'Al.RK. .FliJNDING S(!)UR€E: SUMMAR)f< .
1997 1998 1999 2000 2001
Fund Balance, Jan 1 77,144 50,002 22.503 40,129 42.136
Park Dedication Fees 45.000 15,000 10,000 10,000 10,000
General Fund Contribution 20.000 10,000 -- - -
Donations
General Fund Balance
SportS Organizations - park 10,000 11,900 13 ,600 15,300 17,500
Maint.
Parks Foundation - Park 2,000 4,000 6,000 8,000 10,000
Imp.
Parks Foundation - Bldg -- -- 10,000 10,000 10,000
ProiectsIExpenditures (98,000) (59,000) (9,500) (28,000) (30,000)
Tfr to General Fund - (10,000) (11,900) (13,600) (15,300) (17,500)
Maint.
Interest Income 3,858 2.501 1,126 2,007 2,107
Fund Balance Dec 31 50,002 22,503 40,129 42,136. 44,243
Desismated for Freeman (2,000) ( 6,000) (12,000) (20,000) (30,000)
Park (Cumulative)
Undesign. Fund Balance, 48,002 16,503 28,129 22,136 14,243
Dee 31
The Park Capital Improvement Fund is established to finance improvement in the city's
park system. Revenues are derived from park dedication fees from land subdivisions
within the City, budgeted transfers from the General Fund, donations and the Shore wood
Parks Foundation. Expenditures shown are for improvements funded from these sources.
Fund balances will be allocated to future park improvements.
30
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1996 CIP
September Status
Project # Park Description Funds Reserved Progress
96-A Cathcart Relocate ballfield
Move benches
Pave trail $ 20,848
96-B Badger Playground equipment
Install rock, trail, etc. $ 4,000
96-C Freeman .,
Picnic Shelter $ 23,700
Picnic area improvements / grills
96-D Freeman Entrance signagelkiosk - Playground signage $ 6,400
96-E Landscaping
Freeman Reseed east side of south playstructure and along
north end of volleyball
Reseed around fields # 1, #2, #3
Replace Arbor Day tree (North)
Manor Topsoil and seed west side of tennis court and
west side of warming house
Silverwood Repair turf by parking lot / walkway area $ 10,000
96-F Freeman Parking si~nage ("Center Vehic1e Here") $ 5,700
96-G Freeman Drinking fountains and watermain and landscape
restoration $ 10,000
97-E Freeman 1996 Soil Borings for Tennis Courts Project = $ 50,000
..
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CITY OF SHOREWOOD
PARK COMMISSION MEETING
TUESDAY, SEPTEMBER 24, 1996
AGENDA
1.
CALL TO ORDER
7:30 P.M.
2. Roll Call
3. Review Agenda
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:30 P.M.
Martin
Colopoulos
Wilson
Bensman
Trettel
Puzak
Dallman
4. Approval of Minutes - Park Commission Meeting of August 27, 1996
5. Matters from the Floor
6. Commissioner Reports
A. Trail Survey Results
B. Trail Capital Improvement Program Scheduling- Vine Hill
Road Request
C. Snowmobile Task Force
7. Project Updates
A. Projects - Attachments
B. Play Structure Signs
8. Discussion of .Freeman Concession Trailer for 1997
9. Goal Statement for Parks - Final Clarification
10. Revised Tournament Policy - D. Puzak
11. Establish Next Meeting Date
12 . Adj ournment
Representative to Council for October is Dan Puzak
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CITY OF SHOREWOOD
PARK COMMISSION MEETING
TUESDAY, AUGUST 27, 1996
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:30 P.M.
MINUTES
DRAFT
1. CALL TO ORDER
Vice-Chair Colopoulos called the meeting to order at 7:34 p.m.
2. ROLL CALL
Present:
Vice-Chair Colopoulos; Commissioners Puzak, Dallman and Bensman;
Administrator Hurm.
Later Arrivals: Council Liaison McCarty; Commissioners Trettel and Wilson.
Absent: Chair Martin
3. REVIEW AGENDA
Administrator Hurm requested an addition to the agenda after item #14 to discuss a Hennepin
Parks memo regarding the Winter Use Permit for the LRT trail.
Bensman moved, Puzak seconded to approve the Agenda as modified. Motion
carried unanimously.
4. APPROVAL OF MINUTES
Dallman moved, Colopoulos seconded to approve the Minutes of the July 23,
1996 meeting as presented. Motion carried 3/0 with Bensman abstaining.
5. MATTERS FROM THE FLOOR
Hurm showed a commemorative plaque to be presented to former Park Commissioner Steven
Dzurak at the next City Council meeting in recognition of this five years of service to the City
of Shorewood.
6. UPDATE OF PARK PROJECTS
Projects currently being done at the parks were listed as follows:
Freeman - Signage to "Center Car Here" is being implemented for a portion of the parking lot
to see if it is an effective system to solve parking problems. Water fountains will be done next
spring and the shelter this fall
Badger - To be covered under item #11.
Cathcart - The parking lot is scheduled for asphalt by mid-September and the ballfield is also to
be completed this fall. A temporary bench will be added near the free skating area for winter.
Manor - One or two grills and a permanent trash can will be installed near the picnic area.
Commissioner Bensman asked about the idea of planting vines on a trellis to cover the concrete
wall. The pros and cons were discussed.
SHOREWOOD PARK COMMISSION MINUTES
TUESDA Y, AUGUST 27., 1996
PAGE 2 of 4
7. 1997 OPERATING BUDGET UPDATE AND CIP
Administrator Hurm explained that one additional objective was incorporated to the Operating
Budget for the implementation of Snowmobile Task Force recommendation. Staff's estimate as
to the cost of $1900 has been added according to the Park Commission's directive.
He then went over the newly revised CIP. A copy is attached to and is made a part of these
minutes. The projected expenditures for 1997, totaling $98,000 were individually explained.
There was discussion about possible expansion of the south parking lot at Freeman and potential
issues with nearby residents. There was consensus that providing the needed parking space
would be the right thing to do.
The Funding Source Summary of projections into 2001 of moneys available for park projects
was also presented and is attached to these minutes. It was pointed out that the undesignated
fund balance decreases yearly estimating $48,002 in 1997 down to $14,243 in 2001. This
presents a need to work on the issues of sports association donations and the Park Foundation
efforts in fund raising as these will be the main source of revenue for future improvements.
There was additional discussion about the concept of park development toward income
generating activities vs. providing for general public use.
Dan Puzak moved to include the Park Project Schedule and Park Funding
Source Summary as part of the CIP for the next five years until amended in one
year. Bensman seconded and the motion carried unanimously.
8. TRAIL SURVEY RESULTS
It was agreed that the survey results would be difficult to discuss in their present format and
will need further evaluation. The subject was tabled.
9. COMMISSIONER REPORTS
A. Park Foundation - Dallman reported that the Foundation met on August 15. The
Tonka United Soccer Association had indicated that they will need to cut their
enrollment by about 1/3 due to lack of playing space. Representatives from the
Minnehaha Watershed District were there to explain reasons for requiring
modifications to the ballfield proposal at Minnewashta Elementary School. The two
organizers of the Bennett Family Park concession program described the details of
that operation and offered assistance to the Foundation members in planning for a
concession building at Freeman.
Some of the ideas were then discussed by the Park Commission. Hurm pointed out that one
way to support the CIP in the future may be through concessions sales. There was a
consensus that it should be pursued, and it would work best through the Park Foundation.
B. Goal Statement for Parks Revisited- Chair Colopoulos thanked Ken Dallman
for this written suggestion for a goal statement. Specific wording was discussed and
adjusted, considering the reminder of Council Liaison McCarty that it is to be a
philosophy, not a directive. The goal statement being considered is as follows:
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SHOREWOOD PARK COMMISSION MINUTES
TUESDA Y, AUGUST 27., 1996
PAGE 3 of 4
The Park Commission goal is to guide the development, implementation,
and maintenance of Shorewood's recreational system. The recreational
system, consisting of parks and a multipurpose trail network, shall provide
the community and neighborhoods with safe, attractive, and diverse
recreational facilities, and a designated trail systemfor safe and controlled
mobility throughout the community by all acceptable means of recreational
transportation.
In discussion, the portion shown in italics was removed from the statement and,
Puzak moved to accept the statement with changes noted, as the goal
of the Shorewood Park Commission. Wilson seconded. After further
discussion, the motion carried unanimously.
10. SNOWMOBILE TASK FORCE - REPORT ON COUNCIL WORK
SESSION
Council Liaison McCarty explained that the City Council did not arrive at a decision in their
August 26 Work Session and another session will be scheduled. Hurm added that he plans to
present an implementation plan and to address all seven issues.
11. BADGER PARK AND SENIOR/COMMUNITY CENTER UPDATE
Hurm reported that the construction is close to being on schedule with an estimated
completion date around the fIrst of the year. The power lines for the football fIeld lights have
been buried and the soil that came out of the building site looks good for fIll on the fIelds.
The type of fIll from the ponding area is still unknown.
12. REPORT ON PLAY STRUCTURE SIGNS
A proposal for wooden signs from Tonka Signcrafters was presented and discussed. Points
were made in favor of wood as opposed to the material previously considered. The total cost
of the fIve signs with the city logo would be approximately $2,250. The placement of the
logo to the upper left corner and wording changes were agreed upon.
Bensman moved that the Commission recommend the Tonka Signcrafters
proposal with modifications. Trettel seconded and the motion carried
unanimously.
Hurm reminded those present that there is still a need for about 10 volunteers to help install the
Badger equipment on September 14. Dallman will announce it at the next Legion meeting.
13. CRESCENT BEACH I COUNCIL ACTION
The Council decided to "let sleeping dogs lie" since there is no record of complaints about
dogs at the beach. An ordinance will not be passed to prohibit dogs.
SHOREWOOD PARK COMMISSION MINUTES
TUESDA Y, AUGUST 27., 1996
PAGE 4 of 4
There was a three minute recess.
14. TOURNAMENT POLICY
Puzak presented a chart showing the policies of various cities and a draft of a suggested
tournament application form. It was suggested that a 60 day prior application deadline be
added and that some additional details could be incorporated into a cover letter rather than
fitting all of the information on the form. Other changes were made in the wording and a
revised draft will be presented at the next meeting.
HENNEPIN PARKS WINTER USE PERMIT
A copy of the Southwest Regional LRT Trail Winter Use Permit was distributed and discussed.
Hurm suggested that the Commission may want to review and recommend to Council that the
application be filled out for multi-use, noting that Council action is required for final approval.
Following discussion and questions,
Dallman moved that the Park Commission recommend to the City Council that
the application be submitted to Hennepin Parks for multi-use during the winter
months. Wilson seconded and the motion carried unanimously.
15. ESTABLISH NEXT MEETING DATE
The next regular meeting of the Park Commission will be on Tuesday, September 24, 1996
at 7:30 p.m..
16. ADJOURNMENT
There being no further business, Bensman moved and Colopoulos seconded
to adjourn the meeting. Motion passed unanimously and the meeting
adjourned at 9:48 p.m..
RESPECTFULL Y SUBMITTED,
Connie Bastyr,
Park Secretary
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97-A
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PARKS
Park Proiect Schedule:
The Park Capital Improvement Plan (PCIP) for 1997-2001 is shown on the following
page. The PCIP lists projects planned for each year. Budget numbers are adjusted with an
inflation factor and should be considered the budget for the entire project including "soft
costs" such as planning, engineering, project management, etc.
......... .'.;.'.l?AFtK RRO:JEc1i:S€HEDtJ:EB..>, .... ... .......
1997 1998 1999 2000 2001
BADG ER:
Horseshoe Pit, Shuffleboard lO,OOe
Well Building Picnic Shelter lO,OOC
Overlay Tennis Court 9,50e
CATHCART:
Warming House, Picnic Shelter 28,00C
Overlay Tennis Court 9,00e
MANOR:
Overlay Tennis CoUrtS 8,50C
West Rink Light 8,50C
SIL VERWOOD:
Warming House, Picnic Shelter 30,000
FREEMAN:
Building North - Loan 50,000
Tennis courts(2) 50,000
Extend Lot So. Toward TH7 5,00e
Park Grills, Pads & Permanent 6,00e
Trash Cans at Cathcart, Manor
& Silverwood
TOTAL EXPENSES $ 98,000 $ 59,000 $9,500 $ 28,00G $ 30,000
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The Funding Source Summary - Park Capital Fund illustrates where funds will come from
to pay for the improvements scheduled on the PCIP. Note that the "projects/expenditure"
line corresponds with the "total expenses" line on the PCIP.
.. ...P:A:RKFIDNDlNG SOllR€ESUMMARY. .
1997 1998 1999 2000 2001
Fund Balance, Jan 1 77,144 50,002 22,503 40,129 42,136
Park Dedication Fees 45,000 15,000 10,000 10,000 10,000
General Fund Contribution 20,000 10,000 - - -
Donations
General Fund Balance
SportS Organizations - park 10,000 11,900 13,600 15,300 17,500
Maint.
Parks Foundation - Park 2,000 4,000 6,000 8,000 10,000
Imp.
Parks Foundation - Bldg -- -- 10,000 10,000 10,000
Projects/Expenditures (98,000) (59,000) (9,500) (28,000) (30,000)
Tfr to General Fund - ( 10,000) (11,900) (13,600) (15,300) (17,500)
Maint.
Interest Income 3,858 2.501 1,126 2,007 2,107
Fund Balance Dec 31 50,002 22,503 40,129 42,136 44,243
Designated for Freeman (2,000) ( 6,000) ( 12,000) (20,000) (30,000)
Park (Cumulative)
Undesign. Fund Balance, 48,002 16,503 28,129 22,136 14,243
Dee 31
The Park Capital Improvement Fund is established to finance improvement in the city's
park system. Revenues are derived from park dedication fees from land subdivisions
within the City, budgeted transfers from the General Fund, donations and the Shorewood
Parks Foundation. Expenditures shown are for improvements funded from these sources.
Fund balances will be allocated to future park improvements.
30
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1996 Park General Fund
Line Items
Proj ects
Estimated Cost
$ 300
700
300
140
370
600
Completed
x
x
General.
I Topsoil and seed bald areas (Manor and Cathcart)
Total estimated cost
Funds Remaining 9/1/96
Undesignated Funds
$
75
N/A
?
N/A
N/A
$ 300
200
N/A
$ 250
N/A
$ 300
$ 4,235.00
$ 6,646.83
$ 2,411.83
x
X
X
X
X
X
1996 CIP
September Status
Project # Park Description Funds Reserved Progress
96-A Cathcart Relocate ballfield
Move benches
Pave trail $ 20,848
96-B Badger Playground equipment
Install rock, trail, etc. $ 4,000
96-C Freeman Picnic Shelter $ 23,700
Picnic area improvements / grills
96-D Freeman Entrance si~na~e/kiosk - Playground signage $ 6,400
96-E Landscaping
Freeman Reseed east side of south play structure and along
north end of volleyball
Reseed around fields #1, #2, #3
Replace Arbor Day tree (North)
Manor Topsoil and seed west side of tennis court and
Silverwood west side of warming house
Repair turf bv parkin~ lot / walkway area $ 10,000
96-F Freeman Parkin~ shmage ("Center Vehicle Here") $ 5,700
96-0 Freeman Drinking fountains and watermain and landscape
restoration $ 10,000
97-E Freeman 1996 Soil Borings for Tennis Courts Proiect - $ 50,000
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CITY OF SHOREWOOD
RESOLUTION NO. 96- 122
A RESOLUTION ADOPTING THE 1997 BUDGET AND APPROVING
THE 1996 PROPERTY TAX LEVY COLLECTIBLE IN 1997
WHEREAS, the 1997 Budget and 1996 property tax levies collectible in 1997 for
the City of Shorewood were submitted and made available for public review at City Hall on
November 27, 1996; and,
WHEREAS, a Public Hearing, upon notice dilly given, was held on December 4,
1996, for the purpose of receiving comments from the public regarding the adoption of such
budgets and property tax levies; and,
WHEREAS, the adoption of the 1997 Budgets and 1996 property tax levy
collectible in 1997 was held over to a subsequent hearing held on December 16,1996.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood as follows:
1. That the following budgets are adopted for 1997:
General Fund
Water Fund - Operating and Debt Service
Sewer Fund
Recycling Fund
Stormwater Management Fund
$2,633,291.00
637,115.00
999,666.00
72,005.00
208,007.00
2. That the following sums be levied for 1996, collectible in 1997, upon taxable
property in the City of Shorewood for the following purposes:
General Fund
Less: HACA
Total Levy
$2,126,131.00
(420.880.00)
$1,705,251.00
3. That the City Administrator/Clerk is hereby instructed to transmit a certified copy
of this resolution to the County Auditor of Hennepin County, Minnesota.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 16th day
of December, 1996.
iQrt~~~-
Robert B. Bean, Mayor
ATTE~:
~f\J4- t ~1WV7
lamerF-. Hurm, City Administrator
v
2/27/97
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9tnaCysis cf 1Juy(icators Qyotes
Recommended Machine: Costs
Duplo 4035 Base
Features: up to 120 copies/minute Color Drum
Needs special paper (double the price) Computer Interface
All master rolls are 11x17 Maintenance/atr
Supplies:
Master Roll (220)
Ink Cartridge
Contact:
Larry Brown, Coordinated
Est cosVcopy (includes Maintenance/ supplies):
500 0.0032
1,000 0.00298
5,000 0.00265
10 000 0.00252
$ 10,760.00
1,095.00
3,995.00
75.00
PIiASt RlVJEW
Up to 37,500 copies (.002/copy thereafter)
72.00
23.00
Contact:
Brian Graves, Metro Sales
Recommended Machine: Costs:
Ricoh 3800 Base
Features: up to 120 copies/minute Color Drum
Master rolls come in 8.5x11 or 11x17 Computer Interface
MaintenancelYr
Supplies:
Master Roll (550)
Ink Cartridge Blk
Ink Cartridge Color
Est cosVcopy (Includes Maintenance/ supplies):
500 0.0043
1,000 0.00370
5 000 0.0033
$ 9,660.00
Included
2,365.00
392.00 (up to 150,000 copies)
192.00
23.80 (1,000 cc)
16.25 (600 cc)
Contact:
Dale S. Conant,
Stringer Business Systems
Recommended Machine:
Riso GR3750
Features: up to 130 copies/minute
Est cosVcopy (Includes Maintenance/ supplies):
500 0.0043
1,000 0.00380
5 000 0.0034
Costs:
Base $ 9,525.00
Includes 2 color drums
Computer Interface 2,395.00
Maintenance/Yr
Supplies:
Masler Roll (200)
(200)
Ink Cartridge Blk
Ink Cartridge Color
(240,000
480.00 copies)
62.25 (11x17)
42.60 (8.5x11)
32.95 (1,000 cc)
32.95 (1,000 cc)
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Printers
Cost Analysis - Newsletter Printing Costs
8 Page (2
4 Page (1 1 Insert 11 x17) 1 st Total Cost!
11 x17, folded) (8.5x11) They Page stock Additional Scanning I Cost per page Newsletter (4
Company Stock Supplied supply paper supplied Support Inserts (4 pages) Masthead Cost pages)
----
Sir Speedy - $60/hr
Bob Molacet 571- Small items
4608 $144.11 200.00 415.00 done at NC $10/pic .0134/coPV 0.07 $ 333.72
Insty Prints 653.05 $60/H r .0314/copy 0.07 $ 528.12
Applied Graphics 308.00 586.00 947.00 $25/pic .0286/copy 0.07 $ 497.88
Larson Printing 449.77 533.54 0.0417/copy 0.07 $ 639.36
Rapid Graphics 205.00 472.00 $10/pic .019/copy 0.07 $ 394.20
Don Germanson -
Printing on a
Risograph 300 600 .04/copy 0.07 $621.00
Page 1
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Labor Costs -
Paper Costs Est 8 Folding Machin
Duplicator ($8.92/ hrs*$15/ - Cost/20 Total Cost (10
Cost to Run 1,000) newsletter Newsletters Total Cost newsletters)
In-house W/Duplicator
(based on .004 per
copy) 2700 copies/4
pages 43.20 24.084 120.00 100.00 $ 287.28 $ 2,872.84
Est Cost of Duplicator 10,000-15,000
Est Cost of Folder 2,000-2,500
Total cost of printinQ is estimated at $5,000 per year based on 10 newsletters.
2/12/97
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H
qInafysis of Po(din8 'Machines Qyotes
Contact: Recommended Machine: Costs
Brian Graves, Metro Duplo D-590L
Features: 6 different
speeds, 1 ream stackable,
45-130 sheets/min
Larry Brown, CoordinateDuplo DF-520
Duplo D-590L
Kirk, liberty Duplo 0-590
Kevin Laden, Laden's Duplo D-590L
Martin Yale 959
Demo Model
2,235.00
3,795.00
3,195.00
2,945.00
2,700.00
1,950.00
1,750.00
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MAYOR
Tom Dahlberg
CITY OF
SHOREWOOD
COUNCIL
Kristi Stover
Jennifer McCarty
Jerry O'Neill
John Garfunkel
5755 COUNTRY CLUB. ROAD. SHOREWOOD, MINNESOTA 55331-8927. (612) 474-3236
FAX (612) 474-0128. www.state.netlshorewood. cityhall@shorewood.state.net
January 1, 1997
Re: Adopted Budget for 1997
Honorable Mayor, City Councilmembers
Residents of the City of Shorewood:
Introduction:
This Shorewood budget document is the culmination of a year long process that
concluded with the Truth in Taxation Public Hearing on December 4, 1996 and
with the official adoption following the subsequent hearing on December 16,
1996. It is the guide for the delivery of services to be provided to the residents
of the City in 1997. The budgets herein anticipate the level of funding
necessary for the City to provide these services and to accomplish the priorities
set by the City Council.
Many variables were considered in preparing this document New legislation,
growth in the tax base of the City, types and quality of services provided by the
City, continuation of the Capital Improvements Program, among other factors,
were carefully considered, while conforming to the City Council's Statement of
Purpose, Goals and Expectations. It continues to be our purpose to provide a
value in municipal services to our residents, to assure compliance with
community laws and standards, and to keep residents informed of these
services, laws and standards. Our goal is to do this in such an efficient, friendly
manner that residents feel good about being citizens of the Shorewood
community. This budget is a guide to fulfilling our purpose and reaching our
goal.
Budgeting as Part of a Larger "Governance Process":
Although we refer to "this document", it is important to stress that the document
is only one element of a budget process, which is one element of a larger
governance process. That process, which we attempt to follow, is illustrated on
the next page. The City Council identifies and prioritizes issues facing the City.
Overall goals are then set for the coming year. In the spring of 1996 a citizen
1
A Residential Community on Lake Minnetonka's South Shore
BUILDING A MEANINGFUL GOVERNANCE PROCESS
A JOURNEY TO FOCUSED DECISION MAKING
IV ~ Mldcoursc Correctlons
· Monllor (survey)
· Bvaluate (revIew accountabilities IInd
celebrate successes)
· Adjust ami Revlsllthe Elements of the
Governance Process Cyclically
~
,.
MCIISI/dllg
SI/ccess
111- Opcrnllonnl Tools
N
· Acllon Plnns & Slrlll~8lell
· Opel'ntlng nudget
· Caplllll Improvement Pmgnlln (5 Yenl')
· COlittltchei\slve Plnn Ilevlew
· Policies, Ordinances
Gmbb/IIIl
fhe Conlrols
n ~ Framing null Focusing
~
..
· Identify & Prlorlllze Issues
· Set Overall GOl\ts
· Denne Speclnc Objectives
· Set: ResponsIbilitIes, Accountabilities I\nd
Crllerla for Success
Mllflplllll
tIle WiI)'
I ~ Uulhllllg (he Dose
~
· Shllrelt VIsion
· Vulues, Guiding Principles, Operotlonal
Philosophy, Ethical Standnnls
· Mission.. .Purpose of the Orglllllznllon
DcslllUHlon IIIId
Groulld /lilies
of fhc .10 UrII C)'
-------------------
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is considered the next step in achieving planned objectives in capital
improvements. Necessary financial resources are carefully projected to pay for
planned improvements well into the future. The second year of the 1996-2000
CIP is considered to be the proposed 1997 Capital Improvement budget until it
is reviewed and revised by the 1997 City Council, a majority of which are newly
elected.
The impact of capital improvements on the operating budget is considered in
two ways. First, equipment needs are reviewed each year. As additional roads
or park system improvements are added, additional or different equipment
which may be more efficient is incorporated into the long range equipment
schedule of the CIP. Secondly, ongoing maintenance cost increases (or
decreases) are analyzed and incorporated into the appropriate departmental
budget. In addition to the budgeting of capital transfers from the General fund to
the various Capital Projects funds, there are impacts on the cost of day-to day
operations in such areas as capital equipment, streets, parks, trails, and other
facilities. Careful consideration is taken in the cost of operations and
maintenance in these areas as a result of improvements, and is thoughtfully
weighed in the preparation of the operating budget, both for this year and in the
years to come.
Tax Levy and Its Impact on Taxpayers:
The property tax levy for the coming year will increase by 8.34%. Although the
levy is increasing, the City's tax rate will remain the same as in 1996 at
17.431 %. The City's tax rate remains among the lowest in Hennepin County,
ranking tenth lowest of the 46 cities in the county. The growth in the City's tax
base over the last year translates to a real City tax increase to our residents of
approximately 4%. It is anticipated that revenues other than property taxes will
remain fairly consistent in 1997 from 1996 with a few exceptions. The City will
begin to receive a new state aid in 1997, Local Performance Aid. This aid is
given to cities which comply with state performance measure guidelines. The
City will receive $7,660 from this source in 1997. Other anticipated changes in
revenue sources include increased Homestead and Agricultural Credit Aid
(HACA) and engineering services charges, and decreased transfers from the
Liquor Fund. As in prior years, General Fund surpluses from previous years are
being utilized to reduce the 1997 tax burden.
Budget Overview and Significant Changes:
General Fund
The General Fund expenditures are increasing from the 1997 adopted budget
by 4.63%. There are a number of key reasons for this:
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. This is the first year to budget for lease payments for the Senior
Community Center built in 1996 at the Shorewood City Hall campus
jointly with four other South Lake Minnetonka cities.
. Increase in set-aside for computer equipment replacement.
. Increases in Police and Fire service costs because multi-jurisdictional
funding formulas are based largely on usage. Shorewood is growing at
a much faster rate than the other cities involved in these cooperative
service agreements.
. Increases in funding for capital improvements as has been scheduled in
the Capital Improvement Program.
Debt Service Fund
The budget for debt service for 1997 is significantly lower than in 1996. The
1989 Improvement Bond issue was called and paid in full during 1996. This,
along with other debt retirement, reduced the outstanding general long-term
debt for the City by 30.56% from 1996 to 1997. There are no plans to issue
additional debt in the coming year.
Capital Project Funds
The Capital Project budgets for 1997 have not been adopted by the City
Council; therefore, the budgets presented in this document are proposed
budgets only. They reflect, with few exceptions, the second of the 1996-2000
CIP. Projects planned for 1997 include the completion of the
Senior/Community Center, a joint effort of five cities in the area; replacement of
two dump trucks; improvements to Strawberry Lane, Teal Lane, Mallard Lane,
Wedgewood Drive and the Shady Island bridge; and park improvements in
Badger and Freeman Parks which include the installation of two picnic shelters
and other amenities, as well as the completion of 1996 projects.
Water Fund
The Water Fund has been broken into two subfunds for 1997 - - Water
Operations and Water Debt Service. The Water Operations subfund accounts
for the revenues received for the sale of water and other miscellaneous
revenues, and the expenses for operation and maintenance of the water
system. This subfund reflects a substantial increase in expenses for 1997.
Factors leading to the increase include the construction of a new pumphouse
building for the Badger well and depreciation, which increases due to new
additions to the water system. This subfund also has a budgeted transfer of
$40,000 to the Water Debt Service subfund toward the retirement of water
system debt. Water rates are projected to remain the same for 1997.
The Water Debt Service subfund accounts for the accumulation of resources for
future debt retirement and for the annual payment of principal and interest on
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outstanding water system debt. In prior years, a tax levy was required for the
retirement of the 1980 Water Revenue Bond issue. As this issue was fully
retired in 1996, this tax levy will cease in 1997. The receipt of special
assessment payments, interest income and a transfer from the Water
Operations subfund will provide adequate funding in 1997 for scheduled debt
service payments and will provide a surplus to be accumulated for future debt
reti rement.
Sewer Fund
The Sewer Fund budget will increase by 13.96% in 1997. This increase reflects
increased system maintenance costs, an increase in the amount charged to the
City by the Metro Council Wastewater Services for sewage treatment charges,
and a significant increase in programs which are necessary in our effort to
detect and correct infiltration and inflow (I & I) problems within our system.
Although the budget is increasing for 1997, the increases will be funded out of
the Sewer Fund balance. Sewer rates will remain the same in 1997.
Recycling Fund
The Recycling Fund budget is slightly lower for 1997. The rate charged by the
recycling company will remain at $1.85 per household per month. The amount
of revenue the City receives through the Hennepin County Recycling Grant
program will again be about $.78 per household per month. Between the
County grant and the household recycling fees, this program will be adequately
funded in 1997.
Stormwater Management Fund
The Stormwater Management Fund budget is increased significantly from 1996.
The intent of this fund is to collect sufficient revenue through utility fees on each
parcel in the city to maintain our current system and to contribute to system
improvements in the coming years. Approximately one-half of proceeds will be
devoted to each purpose. A storm drainage project for the Glen Road area is
planned in 1997. Also included in the budget is the preparation of a
Comprehensive Stormwater Management Plan. The plan is necessary to
identify both areas which are problematic and areas which may be utilized to
mitigate water run-off problems. It may also be utilized in planning for future
storm drainage improvements.
Liquor Fund
Sales from Liquor operations have trended higher in 1996 and are expected to
increase again in 1997. Net income from total operations, after transfers, is
projected to be $22,215, a significant increase over recent years.
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Notes of Appreciation:
The City Council and staff work very hard to be responsive to the needs of
Shorewood residents and to plan for the long term needs of the City. They are
to be commended for undertaking the process in a very thoughtful manner.
A special thank you must go to the Finance Director, AI Rolek. It was AI who put
this all together, who kept us all on track, who put together a product which is a
meaningful "working tool" in the City Council's governance process.
Respectfully submitted,
~ (" t7!
v 14LJ4 "--. tjVl./1A/V1
James C. Hurm,
City Administrator/Clerk
JCH/kh
7
,1
GOVERNMENT FINANCE OFFICERS ASSOCIATION
Distinguished
Budget Presentation
Award
PRESENTED TO
City of Shorewood,
Minnesota
For the Fiscal Year Beginning
January 1, 1996
t2/t, ~r !~i::~
The Government Finance Officers Association of the United States and Canada
(GFOA) presented an award of Distinguished Budget Presentation to the City of
Shorewood, Minnesota for its annual budget for the fiscal year beginning
January 1, 1996.
In order to receive this award, a governmental unit must publish a budget
document that meets program criteria as a policy document, as an operations
document, as a financial plan and as a communications device.
The award is valid for a period of one year only. We believe our current budget
continues to conform to program requirements, and we are submitting it to
GFOA to determine its eligibility for another award.
8
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. Striving for improved productivity and efficiency through new
technology and innovation.
. Employee selection by merit.
. Professional development.
. Respect for City employees who, with fair treatment, proper training
and a willingness to let them excel, will take pride in association with
the City and serve the people well.
. The provision of accurate, timely information to the City Council,
through proper channels, so the best possible decisions can be
made.
. Adherence to professional, ethical standards of conduct.
POLICIES
The City will maintain a General Fund balance at a level sufficient to:
1. Prevent the necessity of short term borrowing for to finance General
Fund operations.
2. Meet cash flow requirements, temporary shortfalls in revenue or
emergency expenditure demands.
Service fees shall generally be utilized to cover the direct and indirect cost of
providing the service.
Changes to employee wage and benefit levels are based on market conditions
in other public jurisdictions and in the insurance industry, compliance with
State's comparable worth requirements and projections for labor contract
settlements for the fiscal year.
The General Fund budget must balance anticipated revenues and
expenditures. Other governmental funds are reviewed based on projected fund
balances. Enterprise Funds include depreciation amounts in the budgets.
Property tax levies are based on general directives from the City Council as to
an acceptable tax rate percentage change. Other revenue estimates are based
on historic information and on anticipated changes in fee amount and level of
activity.
Permits and charges are reviewed annually for potential increases, additions or
changes.
Programs supported by user fees are reviewed for the amount of subsidy
required with the goal being maximum coverage consistent with program policy
objectives.
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JUNE 28, 1996
JUNE 28 -
JULY 19,1996
JULY 19 -
AUGUST 2, 1996
AUGUST 1, 1996
AUGUST 5 -
AUGUST 16, 1996
AUGUST 20, 1996
AUGUST 23, 1996
AUGUST 26, 1996
SEPTEMBER 9, 1996
SEPTEMBER 15, 1996
SEPTEMBER 15-
NOVEMBER 29, 1996
AFTER NOVEMER 10
AND ON OR BEFORE
NOVEMBER 24, 1996
TWO TO SIX DAYS
BEFORE PUBLIC
HEARING DATE
CITY OF SHOREWOOD
1997 BUDGET PREPARATION CALENDAR
Budget worksheets distributed to Department Heads and
Administrator
Departmental budgets are prepared
Departmental budgets are reviewed with
Administrator and Finance Director
Dept. of Revenue advises City of 1997 Local Government
Aid and HACA amounts
Departmental budgets are revised and budget is
assembled for Council workshop(s)
County informs City of county and school board(s) public
hearing dates
Council receives proposed 1997 budget
Workshop with Council to review proposed 1997 budget
City Council approves preliminary 1997 Tax Levy and
Budget and sets two public hearing dates
Preliminary 1997 Tax Levy and Budget certified to County
Auditor
Inform County of public hearing dates
Council reviews and revises proposed budget
County mails notice of proposed property tax
increase to all property owners
City publishes 1/8 page ad of public hearing
dates in official newspaper
11
Council holds public hearing on proposed 1997 Budget
and Tax Levy
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CITY OF SHOREWOOD
1997 BUDGET PREPARATION CALENDAR (CONT.)
DECEMBER 4, 1996
DECEMBER 12, 1996
DECEMBER 16, 1996
ON OR BEFORE
DECEMBER 28, 1996
ON OR BEFORE
APRIL 16, 1997
Council holds continuation public hearing, if necessary
Council adopts final 1997 Budget and Tax Levy
City certifies final 1997 Tax Levy and Budget
to County Auditor
City certifies compliance with Truth in Taxation
requirements to Dept. of Revenue
1997 Budget is submitted to GFOA Distinquished
Budget Presentation Awards Program
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BUDGET HEARING PROCESS
The City is required by Minnesota Statutes to hold a Truth-in- Taxation public hearing
to adopt the property tax levy and the budget. The public hearing must be published in
a newspaper of general circulation published at least weekly, and must appear in a
part of the paper which is not the legal notice section. The budget cannot be adopted
at the Truth-in-Taxation public hearing, but must be held over for adoption at a
subsequent hearing held at least five business days following the original hearing. A
copy of the public hearing notice for the 1997 Truth-in- Taxation public hearing is as
follows:
Notice Of
Proposed Property Taxes
The Shorewood city council will hold a public hearing on its budget
and on the amount of property taxes it is proposing to collect to pay
for the costs of services the city will provide in 1997.
Attend the Public Hearing
All Shorewood residents are invited to attend the public hearing
of the city council to express their opinions on the budget and on
the proposed amount of property taxes on:
Wednesday, December 4, at 7:45 p.m.
Shorewood City Hall
5755 Country Club Road
Shorewood
BUDGET AMENDMENT PROCESS
After the budget is adopted by the City Council, department heads may make minor
adjustments in the budget between individual line items, as necessary. These
amendments must be approved by the City Administrator. Any major departmental
adjustments, amendments between departments which increases or reduces the
budget, or any change in total budget amount requires a resolution amending the
budget adopted by the City Council during a regular meeting.
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ALLOCATED
APPROPRIATION
GLOSSARY
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Distribute costs between reporting divisions or funds.
A grant of money by a legislative body to carry out
governmental function or program.
A security representing a long-term promise to pay a certain
sum of money at specified times with a fixed rate of interest
payable to the holder.
BOND REFERENDUM An election for a bond issue.
BOND ISSUE
BUDGET
CAPITAL ASSET
CAPITAL OUTLAY
(1) A statement describing the revenues and expenditures
of all governmental units, and (2) a mechanism for
controlling, managing, planning and evaluating the
activities fo each governmental unit.
Assets of significant value and having a useful life of
several years (Fixed Asset).
Expenditures for the acquisition of capital assets.
CAPITAL PROJECTS Established to account for the activity of capital projects
FU N D and equipment initiated or purchased by the City.
COMMUNITY
DEVELOPMENT
BLOCK GRANT
(CDBG)
COMPARABLE
WORTH
CONTRACTUAL
COMPREHENSIVE
PLAN
DEBT LEVY
A federal grant program intended for community
development, rehabilitation and other public purposes
purposes which enhance the community. The City
participates in a joint program which is administered by
Hennepin County. The City designates uses for each
year's allocation, which is then administered by the County.
Mandated by State law; a system which establishes
the value of jobs by weighting tasks performed on a point
scale. Ensures comparable wages for jobs within a
comparable point range within the jurisdiction.
A legally binding document that provides both parties
perform specific duties.
A comprehensive short and long range plan intended to
guide the growth and development of a community, and
one that includes analysis, recommendations, and
proposals for the community's population, economy,
housing, transportation, community facilities, and land use.
A tax collected to pay for bonds issued.
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DEBT SERVICE Established to account for the accumulation of financial
FUN D sources for the payment of principal and interest on debt
incurred by the City. Debt incurred for improvements of an
enterprise are accounted for in the appropriate enterprise
fund.
ENTERPRISE FUND Established to account for operations that are financed and
prorated in a manner similar to private business enterprises
where the intent of the governing body is that the costs
(expenses, including depreciation) of providing goods or
services to the general public on a continuing basis be
financed or recovered primarily through user charges.
EXPENDITURE The amount of cash or property paid, or to be paid, for a
service rendered, goods received, or an asset purchased.
FISCAL DISPARITIES A metropolitan program that distributes 40% of property tax
revenue from new commercial and industrial development
to all metropolitan communities.
GENERAL FUND
GOAL
GOPHER ONE-CALL
GRANT
HOMESTEAD AND
AGRICUL TURE
CREDIT AID (HACA)
ISTEA GRANT
JOINT POWERS
AGREEMENT
Used to account for all financial resources except those
required to be accounted for in another fund. The General
Fund includes most operating functions of City government.
A statement of broad direction, purpose, or intent based on
the needs of the community. A goal is general and
timeless; that is, it is not concerned with a specific
achievement in a given time period.
A program that provides assistance by utility companies to
contractors/homeowners to located underground utilities to
avoid damaging buried electrical, gas, telephone, cable
television, water and sanitary sewer systems.
A contribution or gift of cash or other assets from another
government to be used or expended for a specified
purpose, activity or facility.
The State of Minnesota distributes revenue to communities
as a result of state reductions in property taxes collected to
keep property taxes at a reasonable level.
Intermodal Surface Transportation Efficiency Act -- a federal
grant for building infrastructure, and enhancements such as
scenic, historic and environmental aspects of the intermodal
transportation system.
A contract between two or more government
jurisdictions to provide a common service.
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LEVY LIMITS
Statutory limit on amount of property taxes which may be
levied.
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MUNICIPAL STATE A State of Minnesota program which provides for the
AID PROGRAM (MSA) distribution of highway user funds to qualifying cities over a
population of 5,000. Fund are appropriated annually for the
construction and maintenance of city designated MSA
streets and roads.
MUNICIPAL STATE Designated by the City to be eligible for Municipal State
AID STREETS (MSA) Aid payments for construction and maintenance of collector
streets and roads.
OBJECTIVE
ORDINANCE
SPECIAL
ASSESSMENT
TAX INCREMENT
TAX LEVY
TAXING
JURISDICTION
TRANSFERS
TRUTH-IN-
TAXATION
ZONING
Desired output oriented accomplishments which can be
measured and achieved within a given time period.
A municipal law.
A cost paid by landowners for specific improvements to
adjoining property which adds at least as much value as the
amount of the special assessment.
The additional, or incremental, property taxes collected
within a tax increment district. Increments are the difference
between the taxes collected on the total value of the district
and the taxes collected on the original value of the district.
Increments include taxes levied by all taxing jurisdictions.
The total amount of dollars assessed in taxes against
property for the purpose of producing funds to meet
financial obligations.
. A geographic area permitted to tax landowners within.
Money moved from one fund to another with City Council
authorization.
A state law enacted in 1989 that provides citizens with
notification of proposed property tax changes and requires
a public hearing notice be published in a quarter page
newspaper ad.
Regulation of land use by districts ensuring that certain land
uses are compatible.
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ORGANIZATIONAL CHART - CITY OF SHOREWOOD
I VOTERS I
I CITY ATIORNEY ~ ~ --
"
CITY COUNCIL
BOARDS &
COMMISSIONS
CITY ADMINISTRATOR
- PLANNING COMMISSION
- PARK COMMISSION
- SNOWMOBILE TASK FORCE
........
--l
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LIQUOR ENGINEERING FINANCE ADMINISTRATION PLANNING PUBLIC PUBLIC SAFETY
& ZONING WORKS (CONTRACT)
- Off-Sale - Engineering Svcs. - Personnel - General Govemment - Planning - Building & Grounds - Police - 4-City Joint
Retail - Project Mgmt. - Accounting - Licensing - Zoning - Recycling (Contract) Services *
- Payroll - Elections Administration - Tree Maintenance - Patrol
- Investments - Records - Property - Park Maintenance - Disaster
- Utility Billing - Legal Publications Records - Street Mainenance Preparedness
- Accts. Payable - Public Information - Inspection - Equipment Maintenance - Investigation
- Accts. Recble. - Recreation Programs - Stormwater System - Public Service
- Special - Park Planning - Street Lighting - Fire - Excelsior/
Assessments (Contract) - SanitationlWeeds Mound
- Budgeting - Assessor (Contract) - Janitor Services - Fire prevention/
-MIS - Cable TV - (Contract) firefighting
- Purchasing Franchise - Utility Maintenance - Animal Control -
(Contract) Chanhassen
* Mayor is City's representative on joint goveming board.
December, 1996
2.7
1.7
9.3
38.1
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COMMUNITY PROFILE
The City of Shorewood is a suburb of the City of Minneapolis and is located 25 miles southwest
of the central business district on the southern shore of Lake Minnetonka. The City is
predominantly a residential community with limited commercial business and two shopping malls.
While the City experienced rapid residential growth during the 1980's, the rate of growth has
slowed significantly in the 1990's. The City will continue a limited growth pattern but, because of
limited availability of large tracts of land, developments will be smaller than in the past.
The following is selected information and demographic data for the City:
Organized as a Village
Incorporated as a City
1956
1974
Form of Government
Council-Administrator
City Council
Robert Bean
Bruce Benson
Kristi Stover
Frank (Tad) Shaw
Jennifer McCarty
Mayor
Councilmember
Councilmember
Councilmember
Councilmember
Expiration of Term
12/31/96
12/31/96
12/31/96
12/31/96
12/31/98
Fiscal Year Begins
January 1
Current population estimate*
6,794
Area of City
Miles of paved streets
State
County
City - MSA
City - Local
Number of City Parks
Total Park Acreage
Registered voters in last election (1994)
Number of votes cast in last election (1994)
Percentage voting in last election
Miles of Watermain
Water connections
6.0 square miles.
5
95.8
5,066
4,262
84.1%
16.0
985
Miles of Sanitary Sewer
Single family housing units estimate*
Multiple family housing units*
Persons per household*
55.7
2,106
404
2.86
Largest Employer
Northern States Power Co.
*Per Metropolitan Council population estimate 4/1/95
18
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TOTAL PERSONNEL I
1995 - 1997
Actual Budget Budget I
1995 1996 1997 I
MAYOR AND COUNCIL
Mayor (part time) 1.00 1.00 1.00
Councilmembers (part time) 4.00 4.00 4.00 I
ADMINISTRATION
City Administrator/Clerk 1.00 1.00 1.00
Exec. Secretary/Deputy Clerk .33 .33 .33 I
GENERAL GOVERNMENT
Exec. Secretary/Deputy Clerk .67 .67 .67 I
Secretary/Reception ist .70 .70 .70
Clerical .25
Clerical (part time) .50 .50 1.00 I
Summer Clerical (seasonal) 1.00 1.00 1.00
Election Judges (seasonal) 40.00
FINANCE I
Finance Director 1.00 1.00 1.00
Senior Accounting Clerk .60 .60 .60 I
PLANNING AND ZONING
Planning Director .95 .95 .95 I
Planning Assistant .70 .70 .70
Clerical (part time) 1.00 1.00
POLICE (JOINT POWERS) I
Chief 1.00 1.00 1.00
Lieutenant 1.00 1.00 1.00 I
Sergeant 2.00 2.00 2.00
Investigator/Juvenile Spec. 2.00 2.00 2.00
Patrol Officer 7.00 7.00 7.00
Traffic Control Officer 1.00 1.00 1.00 I
Administrative Clerk 1.00 1.00 1.00
Clerk/Typist (part time) 2.00 2.00 2.00
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FIRE (CONTRACTUAL)
Fire Chief (part time) 1.00 1.00 1.00
Assistant Chief (part time) 1.00 1.00 1.00 I
Captain (part time) 2.00 2.00 2.00
Lieutenant (part time) 4.00 4.00 4.00
Fire Marshall 1.00 1.00 1.00 I
Training Officer (part time) 1.00 1.00 1.00
Firefighters (part time) 37.00 37.00 37.00
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I Actual Budget Budget
1995 1996 1997
I PROTECTIVE INSPECTION
Building Official 1.00 1.00 1.00
I Planning Director .05 .05 .05
Planning Assistant .30 .30 .30
Secretary/Receptionist .10 .10 .10
I CITY ENGINEER
City Engineer 1.00 1.00 1.00
Clerical .25
I Clerical (part time) .50 .50
PUBLIC WORKS SERVICE
I Public Works Director 1.00 1.00
Supervisor of Oper. & Maint. 1.00
Light Equipment Operator/
I Foreman 1.70 1.60 1.90
Clerical .25
Clerical (part time) .50 .50
I STREETS AND ROADWAYS
Light Equipment Operator/
I Foreman 2.50 2.50 2.20
SNOW & ICE REMOVAL
I Light Equipment Operator/
Foreman .50 .50 .50
I TREE MAINTENANCE
Light Equipment Operator/
Foreman .20 .20 .20
I PARKS AND RECREATION
Light Equipment Operator/
I Foreman 1.50 1.60 1.60
Clerical .25
Clerical (part time) .50 .50
Summer (Seasonal) 2.00 3.00 2.00
I Winter (Seasonal) 10.00 10.00 10.00
WATER
I Senior Accounting Clerk .10 .10 .10
Light Equipment Operator/
Foreman .10 .10 .10
I Reception ist/Secretary .10 .10 .10
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TOTAL FULL TIME
TOTAL PART TIME
TOTAL SEASONAL
I
Actual Budget Budget I
1995 1996 1997
.10 .10 .10 I
.40 .40 .40 I
.10 .10 .10
.05 .05 .05 I
.10 .10 .10 I
1.00 1.00 1.00 I
3.00 3.00 3.00
16.00 15.00 14.00
.15 .15 .15 I
37.00 37.00 38.00 I
71.00 71.00 69.00
13.00 54.00 13.00 I
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SEWER
Senior Accounting Clerk
Light Equipment Operator/
Foreman
Reception ist/Secretary
STORMWA TER MANAGEMENT
Senior Accounting Clerk
Light Equipment Operator/
Foreman
LIQUOR - ALL LOCATIONS
Operations Manager
Assistant Managers
Clerks (part time)
Senior Accounting Clerk
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CITY TAX FORMULA
City Spending
Less: Local Government Aid
Homestead and Agricultural Credit Aid
Fiscal Disparities
Miscellaneous Revenues
= Net Tax Levy
Net Tax Levy = City Tax Rate
Tax Base
Tax Capacity Value x City Tax Rate = City Tax on Property
TAX IMPACT ON HOMESTEAD PROPERTY
1997 VS. 1996
1996 TAX RATE - 17.431 1997 ESTIMATED TAX RATE - 17.431
CHANGE IN TAX RATE - 0.00%
Home Estimated Actual Dollar Percent
Value 1997 1996 Change Change
$100,000 $223.10 $223.10 $0 0%
$150,000 $397.40 $397.40 $0 0%
$200,000 $571 .70 $571 .70 $0 0%
$250,000 $746.00 $746.00 $0 0%
$300,000 $920.30 $920.30 $0 0%
The next two pages contain graphs which present some insight on the impact of the
City's levy decisions. The first page presents a historical view of the City portion of the
property tax bill on homes of various values and of the City's tax rate from 1992
through 1997. The second page shows how much of every property tax dollar comes
to the City and to the other taxing jurisdictions, and a historical view of this breakdown
from 1992-1997.
23
1994
1995
1996
1997
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CITY OF SHOREWOOD HISTORY OF
CITY PROPERTY TAXES FOR VARIOUS HOME VALUES
$1,200
$1,000
>< $800
~
>-
1::
G.I
Co $600
0
..
Q.
>-
:!::
U $400
$200
$0
1993 1994 1995 1996 1997
-+-$100.000 HOME
__$150.000 HOME
--'-$200.000 HOME
--*- $250.000 HOME
-*- $300.000 HOME
RATE
21.0
20.0
19.0
18.0
17.0
16.0
15.0
1993
CITY OF SHOREWOOD
CITY TAX RATE HISTORY
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CITY OF SHOREWOOD
1997 PROPERTY TAX DISTRIBUTION
OTHER
5%
CITY OFSHOREWOOD
13%
SCHOOL DISTRICT 276
55%
CITY OF SHOREWOOD HISTORICAL
SHARE OF TOTAL PROPERTY TAX BILL
100%
90%
80%
70%
60%
50%
40%
30%
20%
10%
0%
1993
1994
1995
1996
1997
25
HENNEPIN COUN
27%
! _ OlHER. METRO Govr.11
1m SCHOOL DISTRICT 2761 I
I_ HENNEPIN COUNTY ,
III Cm' OF SHOREWOOD 1
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REVENUE SOURCES AND ASSUMPTIONS
General Fund
Property Tax
The City Council increased the tax levy for 1997 by
8.34% over the 1996 levy. Considering the growth in
the City's tax base, the increase in the levy results in
an estimated tax rate for 1997 that is about equal to
that of 1996. Property taxes are collected and
distributed twice annually.
License/Permit
These are fees collected on building permits and
various licenses issued by the City. The fees are
based upon the cost of providing the service. The
revenue assumptions for 1997 are based upon 1996
volumes and anticipated construction for 1997.
These revenues are HACA, Local Performance Aid
(LP A) and MSA Maintenance aids distributed by the
State. HACA is received twice per year, in July and
December. LPA is a new aid for 1997 and will be
distributed with HACA aid. MSA is received in three
installments. The amounts are established by the
State and certified to the City in August of each year.
The amount of HACA aid which the City will receive
in 1997 is 1.7% higher than in 1996.
Intergovernmental
Charges for
Service
These are charges based on the cost of services
rendered. The charges are reviewed annually and
assumptions for the following year's budget
projections are based on these fees. An increase for
1997 is assumed with additional income generated
for services performed through the City Engineering
department.
Fines levied by the court for traffic and criminal
violations. The fines are collected by Hennepin
County and distributed monthly. The addition of a full
time traffic control officer is expected to maintain the
level of this revenue source.
Fines and
Forfeitures
Miscellaneous
Revenues
These include interest income, and other
miscellaneous revenue. The level of miscellaneous
revenue for 1997 is expected to remain consistant
with that budgeted in 1996.
Transfers
Liquor income is transferred to the General Fund to
reduce the tax levy. The transfer for 1997 is set at
$10,000.
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Debt Service Funds
Property Taxes
Tax Increments
Intergovernmental
Special Assessments
Misc. Revenue
Special Taxing District #2 was established to provide
a revenue to retire the Storm Sewer Improvement
Bond of 1991. Thie final year for this special levy was
in 1996.
Revenue derived from incremental taxes on
development within Tax Increment Finance District
NO.1. This district was established in 1990 and
expires in 2000. The district first generated tax
increment revenues in 1994. Anticipated tax
increment revenue for 1997 is $275,000. Future tax
increment revenue should increase as the district
develops.
Property tax credits which are paid by the State of
Minnesota in lieu of property taxes. This revenue
source is minimal and is unknown at the time that the
budget process occurs; therefore, no revenue is
specifically budgeted, but is included with Property
Tax revenue.
Special assessments are levied against properties
benefited by a city improvement. This revenue
source has been declining as recent projects have
been small and some have not been special
assessment projects.
Primarily includes interest income from investment of
funds. This revenue source fluctuates with the
amount of funds available for investment and with
market conditions.
Capital Projects Funds - General
Misc. Revenue
Transfers
Primarily includes interest income from investment of
funds. This revenue source fluctuates with the
amount of funds available for investment and with
market conditions.
Transfers from other funds to provide resources for
scheduled capital improvement projects as
scheduled in the Capital Improvement Program.
These amounts are determined each year in
conjunction with the development of the annual
budget and capital improvement program.
27
Fees collected on new subdivisions in lieu of
dedicated park land. A fee of $1,000 per new lot is
payable by the developer at the time of final platting.
This source will fluctuate year to year depending
upon the amount of development. As the City is
nearing full development, this is a limited revenue
source for the future. Anticipated revenue for 1997 is
$24,000.
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Capital Projects Funds -Specific
Public Facilities/Office Equipment
Other Financing Sources The City entered into a non-appropriation lease to
finance its portion of a joint powers Senior/
Community Center in the amount of $311,000 in
1996. This was considered a one-time financing
source. No such resources are anticipated for the
coming year.
Park Capital Improvement
Park Dedication Fees
MSA Road Reconstruction
Intergovernmental
Water Operations Fund
Charges for Service
The State of Minnesota Municipal State Aid Program
allocates highway user funds to qualifying cities over
5,000 in population to construct and maintain an
MSA road system designated by the city. The funds
are divided into construction and maintenance
allocation. The maintenance allocations are paid
annually, but the construction allocations are
encumbered by the MSA Program until the City
designates and constructs a project. The City tracks
the accumulation of allocations for future projects.
The amount allocated by the MSA Program is
anticipated to remain fairly constant over the next
several years.
Revenue from water sales is received quarterly.
Charges are based upon the cost of providing the
service to citizens. However, City policy does not
include the recovery of depreciation in the setting of
water rates. Rates for 1997 are $22.50 for the first
10,000 gallons used, plus $1.45 per 1,000 gallons
used over 10,000.
28
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Water Fund -continued
Charges for Service Water connection fees are charged to new
connection which have not been previously
assessed for the cost of water infrastructure. The
water connection fee is $5,000 per unit.
Misc. Revenue Includes anticipated interest income and revenue
from celluar telephone antenna leases.
Water Debt Service Fund
Property Tax A levy to retire a 1980 bond issue. This issue will be
fully retired in 1996 and this source will no longer be
used in this fund after this year.
Special Assessments Special assessments levied on benefited properties
for water improvements. This revenue will be used to
pay debt service on water improvement projects.
Misc. Revenue Includes anticipated interest income and payments
from a Water Tower agreement with the City of
Victoria. The agreement allows for a backup water
supply to Victoria for a period of 25 years. Payments
will be received through the year 2000.
Transfers A transfer of revenue from the Water Operating Fund
for the retirement of debt.
Sewer Fund
Charges for Service Sewer user fees are billed quarterly. The fee is
based upon charges from the Metropolitan Council
Wastewater Services for sewage treatment and on
the City's cost of operating it's system of mains and
lift stations. As with water, City policy does not
include the recovery of depreciation in the setting of
rates. The City charges a flat residential rate of $65
per quarter.
Sewer connection fees, called LSAC, are collected
on newly divided properties which have not
previously been assessed for the cost of sewer
infrastructure. The LSAC fee is $1,000 per unit.
29
Recycling Fund
County Aid
Charges for Service
Hennepin County subsidizes the recycling program
through a grant to the City. The amount of the grant
for 1997 is $0.78 per household per month.
The City has implemented a recycling fee of $1.00
per month per household. This fee will be billed
quarterly. The City holds an annual clean-up day
each May. Residential household refuse is picked
up at curbside by the City. The cost of this service is
charged back to residents in the form of an annual
clean-up charge. The charge for 1996 was $7.00.
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Stormwater Management Fund
Charges for Service
Transfers
Liquor Funds - All
Sales
A user fee is established based upon the use of the
property and the total amount of impervious surface
of the property. The charge is based on the cost to
maintain the present storm drainage system and to
accumulate funds for improvements to the system.
The current base rate is $3.75 per quarter per unit.
A transfer from the General Fund of $10,000 is
budgeted as a contribution toward improvements to
the storm drainage system.
Sales projections are based upon prior year sales
data and sales trends. The T onka Bay location was
operated by the City of Tonka Bay until December,
1994. Sales projections for this location are based
on Tonka Bay sales history and two years of City
operations. The Shorewood Plaza location sales
projections are based primarily on sales trends from
prior years. The Old Market Road location was
opened in February, 1995. Sales in this location are
based on sales trends for a store previously operated
by the City in the same area which closed in January,
1994, sales experience in 1995 and 1996, and upon
expected development in the surrounding area.
30
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I SUMMARY OF REVENUES BY FUND
1997 BUDGET
I Actual Actual Budget Jan-Oct Annual Adopted
1994 1995 1996 1996 EST-96 1997
General Fund
I Property Taxes 1 ,487,398 1,489,822 1,573,930 778,794 1,573,930 1,705,251
Licenses and Permits 256,243 184,857 170,300 178,174 191,925 174,250
Intergovernmental 441,040 440,720 427,468 220,609 427,468 442,290
I Fines and Forfeitures 73,998 68,765 80,000 60,365 80,000 80,000
Charges for Service 42,233 20,505 48,500 33,549 44,000 65,000
Miscellaneous Revenue 190,414 143,335 96,500 112,222 125,000 96,500
I Transfers 40,000 30,000 30,000 0 0 10,000
Total General Fund 2,531,326 2,378,004 2,426,698 1,383,713 2,442,323 2,573,291
I Debt Service Funds
Property Taxes 8,249 8,060 8,508 4,030 8,508 0
I Tax Increments 264 22,548 255,000 86,749 173,500 275,000
Intergovernmental 356 335 0 175 350 0
Special Assessments 248,844 170,732 108,300 79,279 145,000 95,000
I Miscellaneous Revenue 54,636 63,301 30,000 16,432 18,044 20,000
Total Debt Service Funds 312,349 264,976 401,808 186,665 345,402 390,000
I Capital Projects Funds (1)
Public Facilities/Office Equip 182,180 34,240 329,555 798,378 859,421 16,444
Park Capital Improvement 341,414 230,104 68,888 43,000 52,362 72,235
I Equipment Replacement 104,704 112,895 130,646 104,256 104,293 110,763
Street Reconstruction 262,894 294,141 . 280,065 320,414 323,300 304,103
MSA Road Reconstruction 212,213 211,534 392,750 232,970 234,180 215,266
I Trail Capital Improvement 95,275 3,677 139,363 27,700 27,848 143,935
Total Capital Projects Funds 1,198,680 886,591 1,341,267 1,526,718 1,601,404 862,746
I Enterprise Funds
Water Fund 282,624 243,560 220,650 295,299 347,593 263,250
I Water Infrastructure 18,689 114,506 412,775 129,764 392,549 362,047
Sewer Fund 867,599 787,165 772,500 573,617 792,891 798,000
Recycling Fund 69,403 48,395 80,330 60,268 68,990 72,210
I Stormwater Management Fund 67,227 59,076 56,500 44,919 160,300 57,300
Liquor Funds 155,734 309,914 403,550 291,751 378,880 434,400
Total Enterprise Funds 1,461,276 1,562,616 1,946,305 1,395,618 2,141,203 1,987,207
I TOTAL ALL FUNDS 5,503,631 5,092,187 6,116,078 4,492,714 6,530,332 5,813,244
I (1) Capital project funds budget are proposed, and have not yet been ad oped by
the City Council.
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SUMMARY OF EXPENDITURES BY FUND I
1997 BUDGET
Actual Actual Budget Jan-Oct Annual Adopted I
1994 1995 1996 1996 EST -96 1997
General Fund
General Government I
Mayor and Council 41 ,507 51,416 56,491 52,593 65,991 66,044
Administration 95,062 102,423 95,402 81,655 98,959 101,195
General Government 82,243 84,894 102,317 86,793 106,012 111,019 I
Finance 85,448 89,220 99,797 78,148 95,616 101,782
Professional Services 137,790 144,695 117,000 78,878 113,387 119,000
Planning and Zoning 92,725 95,895 94,374 79,436 96,354 101,386 I
Municipal Building 159,913 92,526 93,300 51,868 102,737 101,100
Total General Government 694,688 661,069 658,681 509,371 679,056 701,526
Public Safety I
Police 423,947 442,515 466,423 409,480 464,413 502,155
Fire Protection 109,747 123,513 133,395 136,942 136,942 151,893 I
Protective Inspection 84,353 84,675 94,450 61,327 86,301 94,318
Total Public Safety 618,047 650,703 694,268 607,749 687,656 748,366 I
Public Works
City Engineer 60,399 62,195 74,266 52,204 69,690 89,049
Public Works Services 289,049 311,873 288,369 296,898 320,621 299,661 I
Streets and Roadways 382,501 378,421 435,879 392,486 408,737 439,355
Snow and Ice Removal 33,209 37,658 40,450 26,309 40,450 40,476
Traffic Control/Street Lights 34,461 35,476 37,000 29,061 37,500 37,500 I
Sanitation/Waste Removal 3,029 4,352 4,611 4,267 4,267 4,612
Tree Maintenance 15,950 14,204 21 ,103 16,490 21,127 21,535
Total Public Works 818,598 844,179 901,678 817,715 902,392 932,188 I
Culture and Recreation
Parks and Recreation 178,600 155,279 162,071 108,582 148,687 151,476 I
Total Culture and Recreation 178,600 155,279 162,071 108,582 148,687 151,476
Miscellaneous I
Capital Improvement 97,000 15,000 55,000 20,000 20,000 62,550
Contingency 0 0 45,000 38,350 40,000 37,185 I
Total Miscellaneous 97,000 15,000 100,000 58,350 60,000 99,735
Total General Fund 2,406,933 2,326,230 2,516,698 2,101,767 2,477,791 2,633,291 I
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Debt Service Funds
Capital Projects Funds (1)
Public Facilities/Office Equip
Park Capital Improvement
Equipment Replacement
Street Reconstruction
MSA Road Reconstruction
Trail Capital Improvement
Total Capital Projects Funds
Enterprise Funds
Water Fund
Water Infrastructure
Sewer Fund
Recycling Fund
Stormwater Management Fund
Liquor Funds
Total Enterprise Funds .
TOTAL ALL FUNDS
SUMMARY OF EXPENDITURES BY FUND
1997 BUDGET
Actual Actual Budget Jan-Oct Annual Adopted
1994 1995 1996 1996 EST -96 1997
801,862 330,823 977,168 938,262 1,028,400 450,946
326,066 59,953 342,000 300,324 464,719 405,526
249,485 232,920 187,200 37,396 45,921 124,000
19,939 196,592 209,475 151,563 158,552 150,710
85,961 34,154 780,700 69,776 286,999 1 ,104,100
60,130 34,701 1,264,000 171 6,548 0
30,927 0 137,000 0 0 137,000
772,508 558,320 2,920,375 559,230 962,739 1,921,336
271,075 244,071 251,897 142,000 262,844 392,924
19,035 18,001 128,425 85,040 85,040 244,191
1,109,968 745,912 877,242 562,259 810,776 999,666
70,236 69,770 74,806 55,757 68,516 72,005
21,839 31 ,102 136,842 54,394 54,416 208,007
161,454 349,664 362,156 296,073 379,217 412,185
1,653,607 1 ,458,520 1,831,368 1 ,195,523 1,660,809 2,328,978
5,634,910 4,673,893 8,245,609 4,794,782 6,129,739 7,334,551
(1) Capital project funds budget are proposed and have not yet been adoped by
the City Council.
33
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COMBINED SCHEDULE OF REVENUE, EXPENDITURES AND CHANGES
IN FUND BALANCE FOR ALL FUNDS FOR THE YEAR 1997 I
CAPITAL I
Public Facilities/ Park Capital Equipment
General Debt Service Office Equipment Improvement Replacement
Fund Fund Fund Fund Fund
ESTIMATED REVENUES I
Ad Valorem Property Taxes 1,705,251
Tax Increments 275,000
Licenses and Permits 174,250
Intergovernmental 442,290 I
Fines and Forfeitures 80,000
Charges for Service 65,000
Park Dedication Fees 24,000
Sales, net I
Special Assessments 95,000
Miscellaneous Revenue 96,500 20,000 1 ,444 28,235 1,368
TOTAL REVENUES 2,563,291 390,000 1 ,444 52,235 1,368 I
OTHER FINANCING SOURCES
Operating Transfers In 10,000 15,000 20,000 109,395
TOTAL REVENUES AND OTHER FINANCING SOURCES 2,573,291 390,000 16,444 72,235 110,763 I
ESTIMATED EXPENDITURES/EXPENSES I
General Government 701,526
Public Safety 748,366
Public Works 532,793
Parks and Recreation 131,476 I
Miscellaneous 37,185
Operating Expenses
Capital Outlay 37,550 390,526 110,000 150,710
Debt Service 450,946 I
TOTAL EXPENDITURES/EXPENSES 2,188,896 450,946 390,526 110,000 150,710
OTHER FINANCING SOURCES (USES) I
Operating Transfers Out 444,395 15,000 14,000
TOTAL EXPENDITURES/EXPENSES AND OTHER
FINANCING USES 2,633,291 450,946 405,526 124,000 150,710 I
EXCESS REVENUE AND OTHER FINANCING
SOURCES OVER (UNDER) EXPENDITURES/ I
EXPENSES AND OTHER USES (60,000) (60,946) (389,082) (51,765) (39,947)
ESTIMATED FUND BALANCE/EQUITY JANUARY 1 1,522,952 503,603 514,453 139,354 76,388
ESTIMATED FUND BALANCE/EQUITY DECEMBER 31 1,462,952 442,657 125,371 87,589 36,441 I
RESERVED 442,657
DESIGNATED 1,462,952 30,000 6,000 36,441 I
ESTIMATED UNRESERVED/UN DESIGNATED
FUND BALANCE/EQUITY AVAILABLE FOR I
APPROPRIATION DECEMBER 31 0 0 95,371 81,589 0
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PROJECTS ENTERPRISE
I Street MSA Road Trail Capital Water Water Stormwater Total
Reconstruction Reconstruction Improvement Operations Debt Service Sewer Recycing Management Liquor All
Fund Fund Fund Fund Fund Fund Fund Fund Fund Funds
I 1,705,251
275,000
174,250
215,266 21,000 678,556
I 80,000
207,750 798,000 50,410 44,300 1,165,460
24,000
I 426,900 426,900
258,417 353,417
14,103 6,435 55,500 63,630 800 3,000 7,500 298,515
I 14,103 215,266 6,435 263,250 322,047 798,000 72,210 47,300 434,400 5,181,349
290,000 137,500 40,000 10,000 631,895
I 304,103 215,266 143,935 263,250 362,047 798,000 72,210 57,300 434,400 5,813,244
I 701,526
748,366
532,793
131,476
I 37,185
332,924 999,666 72,005 20,007 402,185 1,826,787
1,093,600 137,000 60,000 188,000 2,167,386
244,191 695,137
I 1,093,600 0 137,000 392,924 244,191 999,666 72,005 208,007 402,185 6,840,656
I 10,500 10,000 493,895
I 1,104,100 0 137,000 392,924 244,191 999,666 72,005 208,007 412,185 7,334,551
I (799,997) 215,266 6,935 (129,674) 117,856 (201,666) 205 (150,707) 22,215 (1,521,307)
968,369 1,267,861 95,873 4,010,216 404,509 4,641,634 23,575 217,135 373,532 14,759,454
I 168,372 1 ,483,127 102,808 3,880,542 522,365 4,439,968 23,780 66,428 395,747 13,238,147
522,365 965,022
I 1,483,127 3,018,520
I 168,372 0 102,808 3,880,542 0 4,439,968 23,780 66,428 395,747 9,254,605
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FUND BALANCE SCHEDULE I
1997 1997
BUDGET BUDGET
ESTIMATED REVENUES EXPENDITURES ESTIMATED
BALANCE BALANCE BALANCE BALANCE & OTHER & OTHER BALANCE I
FUND NAME 12/31/93 12/31/94 12/31/95 12/31/96 SOURCES USES 12/31/97
General 1,503,282 1,497,678 1,544,348 1,522,952 2,573,291 2,633,291 1,462,952
Debt Service 1,999,197 1,485,579 1,419,732 503,603 390,000 450,946 442,657 I
Capital Proiects I
Public Facilities/Office Equip 223,178 79,292 53,579 514,453 16,444 405,526 125,371
Park Capital Improvement 43,800 135,729 132,913 139,354 72,235 124,000 87,589
Equipment Replacement 129,579 214,344 130,647 76,388 110,763 150,710 36,441 I
Street Reconstruction 495,148 672,081 932,068 968,369 304,103 1,104,100 168,372
MSA Road Reconstruction 711,313 863,396 1,040,229 1,267,861 215,266 0 1,483,127 I
Trails Capital Improvement 0 64,348 68,025 95,873 143,935 137,000 102,808
TOTAL CAPITAL PROJECTS 1,603,018 2,029,190 2,357,461 3,062,298 862,746 1,921,336 2,003,708 I
Enterprise
Water Operations 2,569,823 2,689,728 3,540,467 4,010,216 263,250 392,924 3,880,542 I
Water Debt Service 841 495 97,000 404,509 362,047 244,191 522,365
Sewer 4,680,852 4,536,591 4,659,519 4,641,634 798,000 999,666 4,439,968 I
Recycling 45,309 44,476 23,101 23,575 72,210 72,005 23,780
Stormwater Management 37,889 83,277 111,251 217,135 57,300 208,007 66,428 I
Liquor Funds 473,387 433,520 364,969 373,532 434 ,400 412,185 395,747
TOTAL ENTERPRISE 7,808,101 7,788,087 8,796,307 9,670,601 1,987,207 2,328,978 9,328,830 I
TOTAL ALL FUNDS 12,913,598 12,800,534 14,117,848 14,759,454 5,813,244 7,334,551 13,238,147
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$10,000,000
I $9,000,000
I $8,000,000
$7,000,000
I ..J
w $6,000,000
>
w
..J
W
()
I z $5,000,000
:5
<C
III
C
z $4,000,000
::l
I lL.
$3,000,000
I $2,000,000
I $1,000,000
$0
1993
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Below is a graphic view of the information presented in the preceding table:
FUND BALANCE SCHEDULE
1994
1995
II.
1996
1997
37
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GENERAL FUND SUMMARY I
1997 BUDGET
Actual Actual Budget Jan-Oct Annual Adopted I
1994 1995 1996 1996 EST -96 1997
Revenues
Property Taxes 1,487,398 1,489,822 1 ,573,930 778,794 1 ,573,930 1,705,251 I
Licenses and Permits 256,243 184,857 170,300 178,174 191,925 174,250
Intergovernmental 441,040 440,720 427,468 220,609 427,468 442,290
Fines and Forfeitures 73,998 68,765 80,000 60,365 80,000 80,000
Charges for Service 42,233 20,505 48,500 33,549 44,000 65,000 I
Miscellaneous Revenue 190,414 143,335 96,500 112,222 125,000 96,500
Transfers 40,000 30,000 30,000 0 0 10,000
Total Revenues 2,531,326 2,378,004 2,426,698 1,383,713 2,442,323 2,573,291 I
Expenditures
General Government I
Mayor and Council 41 ,507 51,416 56,491 52,593 65,991 66,044
Administration 95,062 102,423 95,402 81,655 98,959 101,195 I
General Government 82,243 84,894 102,317 86,793 106,012 111,019
Finance 85,448 89,220 99,797 78,148 95,616 101,782
Professional Services 137,790 144,695 117,000 78,878 113,387 119,000
Planning and Zoning 92,725 95,895 94,374 79,436 96,354 101,386 I
Municipal Building 159,913 92,526 93,300 51,868 102,737 101,100
Total General Government 694,688 661,069 658,681 509,371 679,056 701,526 I
Public Safety
Police 423,947 442,515 466,423 409,480 464,413 502,155
Fire Protection 109,747 123,513 133,395 136,942 136,942 151,893 I
Protective Inspection 84,353 84,675 94,450 61,327 86,301 94,318
Total Public Safety 618,047 650,703 694,268 607,749 687,656 748,366 I
Public Works
City Engineer 60,399 62,195 74,266 52,204 69,690 89,049
Public Works Services 289,049 311,873 288,369 296,898 320,621 299,661 I
Streets and Roadways 382,501 378,421 435,879 392,486 408,737 439,355
Snow and Ice Removal 33,209 37,658 40,450 26,309 40,450 40,476
Traffic Control/Street Lights 34,461 35,476 37,000 29,061 37,500 37,500 I
Sanitation/Waste Removal 3,029 4,352 4,611 4,267 4,267 4,612
Tree Maintenance 15,950 14,204 21,103 16,490 21,127 21,535
Total Public Works 818,598 844,179 901,678 817,715 902,392 932,188 I
Culture and Recreation
Parks and Recreation 178,600 155,279 162,071 108,582 148,687 151,476 I
Total Culture and Recreation 178,600 155,279 162,071 108,582 148,687 151,476
Miscellaneous I
Capital Improvement 97,000 15,000 55,000 20,000 20,000 62,550
Contingency 0 0 45,000 38,350 40,000 37,185
Total Miscellaneous 97,000 15,000 100,000 58,350 60,000 99,735 I
Total Expenditures 2,406,933 2,326,230 2,516,698 2,101,767 2,477,791 2,633,291
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CITY OF SHOREWOOD
ADOPTED 1997 GENERAL FUND REVENUES
CHARGES FOR SERVICE TRANSFERS
2% AND MISC
FINES AND FORFEITS 6%
3%
INTERGOVERNMENTAL
17%
LICENSES AND PERMITS
7%
CITY OF SHOREWOOD
ADOPTED 1997 GENERAL FUND EXPENDITURES
STREET PROJECTS
CAPITAL EQUIP 11%
4%
GENERALGOVT
27%
CONTINGENCY !
1%
CAPITAL IMP PARKS
2% 5% OTHER PUB SAFETY
4%
PARK CAP IMP
1%
POLICE
19%
FIRE
6%
39
DEPT
NO. DEPARTMENT
SUMMARY OF EXPENDITURES I
GENERAL FUND
1997 ADOPTED BUDGET I
SUPPLlES/ SUPPORT CHARGES CAPITAL TRANS- I
STAFFING MATERIALS SERVICES & FEES OUTLAY FERS TOTAL
13,564 1,200 22,900 27,180 1,200 66,044 I
91,520 575 8,400 700 101,195
79,519 16,550 14,750 200 111,019
90,632 2,900 7,400 850 101,782 I
1,000 118,000 119,000
90,616 750 6,750 270 3,000 101,386
9,200 81 ,450 4,150 6,300 101,100
502,155 502,155 I
151,893 151,893
67,418 400 19,400 7,100 94,318
76,999 300 9,650 300 1,800 89,049 I
135,716 36,200 17,500 850 109,395 299,661
85,755 30,000 33,600 290,000 439,355
25,476 15,000 40,476 I
4,000 33,500 37,500
612 4,000 4,612
7,740 575 13,220 21,535
86,551 19,550 17,500 6,625 1,250 20,000 151,476 I
37,550 25,000 62,550
37,185 37,185
852,118 138,200 1,099,253 48,225 51,100 444,395 2,633,291 I
32.36% 5.25% 41.74% 1.83% 1.94% 16.88% 100.00%
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40 I
51 Mayor and Council
52 Administration
53 General Government Services
54 Finance
55 Professional Services
56 Planning & Zoning
57 Municipal Building (City Hall)
58 Police
59 Fire
60 Protective Inspection
61 City Engineer
62 Public Works Service
63 Streets & Roadways
64 Snow & Ice Removal
65 Traffic Control/Street Lighting
67 Sanitation/Waste Rem./Weeds
68 Tree Maintenance
69 Parks & Recreation
70 Capital Improvement
71 Contingency
TOTAL GENERAL FUND
PERCENT OF TOTAL
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THE GENERAL FUND
The General Fund is used to account for resources traditionally associated with
government which are not required legally or by sound financial management
to be accounted for in other funds. It normally receives a greater variety and
number of taxes and other general revenues than any other fund. The majority
of the current day-to-day operations will be financed from this fund.
Below is a historical presentation of adopted General Fund budgets:
$2,650,000
$2,600,000
$2,550,000
$2,500,000
$2,450,000
$2,400,000
$2,350,000
$2,300,000
$2,250,000
$2,200,000
GENERAL FUND BUDGET HISTORY
$2,411,203
2,356,503
1993
1994
1995
1997
1996
41
1997 ESTIMATED REVENUES
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BUDGET COMMENTS: GENERAL FUND REVENUES
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TAXES:
The City levies property taxes to finance the general
operating fund which provides municipal governmental services
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FISCAL DISPARITIES - Received with taxes above. In 1971, the legislature enacted
this law to allow municipalities to share in metropolitan commerciallindustrial growth.
A percentage of commercial/industrial taxes are pooled and distributed to communities
in the metropolitan area.
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LICENSE/PERMIT FEES:
Rental Housing License Fees - License fees for rental housing units.
License is valid for a term of three (3) years.
Liquor License Fees
Other Business Licenses - Fees for refuse hauler and tree trimming licenses.
State Surcharge Collections - Surcharges collected on building permits equal to
0.5% of the improvement value.
Building Permits - Permit fee based upon valuation of structure according
to Uniform Building Code Schedule.
Dog Licenses
Other Non-business - Horse permit and alarm permit fees.
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INTERGOVERNMENTAL REVENUE:
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HOMESTEAD AND AGRICULTURE CREDIT AID (HACA)- A State credit which reduces the tax levy
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LOCAL PERFORMANCE AID (LPA) - A State aid passed in the 1996 legislature which is given to
jurisdictions which certify that they are either developing or have already incorporated the use of
performance measurements in their budgeting process.
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MSA ROAD AID (Became eligible for this aid as of 1/1/90)
Aid provided by the State of Minnesota to cities over 5,000 in population to maintain
designated MSA roads.
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CHARGES FOR SERVICES:
GENERAL GOVERNMENT
The City provides services to the public for which a charge is collected
such as assessment services, map sales, planning fees, etc.
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ENGINEERING - Fees charged to other City funds and developers for engineering services.
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RECREATION - fees charged to Freeman Park Foundation for park maintenance
and Crescent Beach charges.
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FINES & FORFEITS - Fines imposed for traffic & ordinance violations.
MISC. REVENUES - Revenue from a variety of sources such as interest income,
special assessment searches, pop sales, and other miscellaneous revenues.
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LIQUOR STORE TRANSFER - Profits from liquor operations.
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FUND BALANCE - Fund Balance allocated for 1997 budget purposes.
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42
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I SUMMARY OF ESTIMATED REVENUES
1997 GENERAL FUND BUDGET
I Actual Actual Budget YTD Oct Annual Proposed Adopted
REVENUES: 1994 1995 1996 1996 EST -96 1997 1997
I TAXES:
General Property 1,410,613 1,429,491 1 ,573,930 748,395 1,512,586 1,705,251 1,705,251
Fiscal Disparities 76,785 60,331 30,399 61,344
I Special Levy
TOTAL TAXES 1,487,398 1,489,822 1 ,573,930 778,794 1 ,573,930 1,705,251 1,705,251
LICENSE/PERMIT:
I Rental Housing 2,350 315 245 175 3,000 3,000
Surcharge Rebate
Alcoholic Beverages 8,200 8,150 8,200 8,150 8,150 8,150 8,150
Others-Business 1,975 1,100 2,000 850 1,500 1,500 1,500
I State Surcharge 10,583 7,693 7,500 6,514 7,500 7,500 7,500
Building Permits 227,012 162,201 150,000 158,743 170,000 150,000 150,000
Tree Trimming Licenses 120 120 100 90 100 100 100
I Dog Licenses 1,803 2,103 2,000 1,357 2,000 2,000 2,000
Others-Misc. 4,200 3,175 500 2,225 2,500 2,000 2,000
TOTAL LICENSE/PERMIT 256,243 184,857 170,300 178,174 191,925 174,250 174,250
I INTER-GOVERNMENTAL REVENUES
FEDERAL AIDS
CDBG Grant 2,025
I STATE AIDS
Local Gov't Aid
HACA 425,265 426,970 413,718 206,859 413,718 420,880 420,880
Local Performance Aid 7,660 7,660
I MSA Road Aid 13,750 13,750 13,750 13,750 13,750 13,750 13,750
Total State Aids 439,015 440,720 427,468 220,609 427,468 442,290 442,290
TOTAL INTERGOVERNMENTAL 441,040 440,720 427,468 220,609 427,468 442,290 442,290
I CHARGES FOR SERVICE:
General Government 33,447 13,156 6,500 7,453 8,000 6,500 6,500
I Engineering 30,000 23,096 27,000 49,500 49,500
Recreation 8,786 7,349 12,000 3,000 9,000 9,000 9,000
TOTAL CHARGES FOR SERVICE 42,233 20,505 48,500 33,549 44,000 65,000 65,000
I FINES & FORFEITS 73,998 68,765 80,000 60,365 80,000 80,000 80,000
MISC REVENUES 190,414 143,335 96,500 112,222 125,000 96,500 96,500
TRANSFERS
I From Other Funds
From Liquor Stores 40,000 30,000 30,000 0 0 10,000 10,000
TOTAL TRANSFERS 40,000 30,000 30,000 0 0 10,000 10,000
I TOTAL REVENUES 2,531,326 2,378,004 2,426,698 1,383,713 2,442,323 2,573,291 2,573,291
OTHER FUNDING SOURCES:
I FUND BALANCE 0 0 90,000 60,000 60,000
TOTAL REVENUES &
OTHER FUNDING 2,531,326 2,378,004 2,516,698 1,383,713 2,442,323 2,633,291 2,633,291
I SOURCES
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FUND:
General
DEPARTMENT MISSION:
The Mayor and City Council set policy for the City
and provide general direction to the Administrator in
policy implementation. The department budget
supports council development, information efforts and
special City associations and programs.
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DEPARTMENT: Mayor and Council
DEPT NO: 51
DESCRIPTION OF ACTIVITY:
The City Council meets twice montly and in periodic special workshops to consider
and adopt legislative and administrtive policies that pertain to the services
provided to citizens.
City Council Salaries
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OBJECTIVES:
- Televise all City Council meetings
- Inform citizens through monthly city newsletters
- Identify and address zoning issues for specific sites for senior housing projects
- Meet with Cooperative Services Study Task Force semi-annually
- Undertake a meaningful goal setting session during 1997
- As a follow up to the comprehensive plan update, undertake a city visioning process
HIGHLIGHTS/COMMENTS:
Staffing:
Supplies/Materials:
Awards and misc. supplies
Support Services:
Christmas Lake Milfoillnspections (2)
City Service Satisfaction Survey
Strategic Planning
Conferences and Seminars
Appreciation Function for City Volunteers/Staff
City Newsletters (12) & Council Brochure
Charges & Fees:
Lake Minnetonka Conservation District (LMCD)
Assn of Metro Municipalities
League of MN Cities
Misc. Subscriptions
West Henn. Human Services
Hennepin County Fair
Excelsior Fireworks
MN Mayors Association
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I FUND: #10 DEPARTMENT: Mayor and Council DEPT # 51
I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted
ITEM 1994 1995 1996 1996 Est-96 1997 1997
I Staffing 13,528 13,564 13,564 11,303 13,564 13,564 13,564
Supplies/Materials 1,636 830 1,000 935 1,200 1,200 1,200
I Support Services 8,661 13,951 16,200 19,564 26,700 22,900 22,900
I Charges & Fees 17,682 23,071 24,527 20,791 24,527 27,180 27,180
Capital Outlay 0 0 1,200 0 0 1,200 1,200
I Transfers 0 0 0 0 0 0 0
TOTAL 41 ,507 51,416 56,491 52,593 65,991 66,044 66,044
I SERVICE INDICATORS:
I Conferences &
Schools Attended 0 0 6 0 0 3 3
Newsletters Published 4 4 4 3 4 12 12
I No. of Council Mtgs. 24 27 24 25 30 24 24
No. of Workshops 7 12 15 18 12 12
Agenda Items 313 370 400 356 430 400 400
I Ordinances &
Resolutions Adopted 114 135 140 105 130 130 130
I COST INDICATORS:
I Expenditures 41 ,507 51,416 56,491 52,593 65,991 66,044 66,044
- Program Revenues
I = Levy Dollars 41 ,507 51,416 56,491 52,593 65,991 66,044 66,044
I STAFFING:
Part time:
I Mayor 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Council members 4.00 4.00 4.00 4.00 4.00 4.00 4.00
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FUND:
General
DEPARTMENT MISSION:
To implement policy established by the City Council; offer
staff support to the City Council in its policy making role;
and manage day-to-day operations of the City in a manner
consistent with established City values to effectively and
efficiently meet set goals & objectives.
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DEPARTMENT: Administration
DEPT NO: 52
DESCRIPTION OF ACTIVITY:
The City Administrator directs City departmental operations to ensure compliance with
policies established by the City Council and with state and federal laws. The
department supports the City Council by managing Council agendas, directing the
flow of information and requests for action to the Council.
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OBJECTIVES:
- Complete annual citizen service evaluation (May survey)
- Take a leadership role in intergovernmental cooperative efforts
in the Lake Minnetonka area
- Review City objectives each quarter
- Follow up on sewer rate task force work
- Coordinate subregional affordable housing issues
- Further develop Shorewood Improvement Program
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
Maintenance contracts on computer equipment
Miscellaneous books & supplies
Support Services:
Labor Relations Associates Contract
Conference, mileage, meetings & seminars
Charges & Fees:
Memberships to ICMA, MCMA, MAMA, MPELRA & Rotary
FUND:
General
DEPARTMENT MISSION:
Provide staff support for the City Council including
preparation of agendas and meeting packets.
Responsible for City Clerk functions including
elections, records retention, notices and licenses.
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DEPARTMENT: General Government
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DEPT NO: 53
DESCRIPTION OF ACTIVITY:
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This department provides for the preparation for and supervision of State/Federal Primary
City General and Special elections by the Deputy City Clerk. It also provides for general
reception and secretarial duties in the City offices, as well as the recording secretary for
City Council meetings. The Deputy Clerk is the official recordkeeper of minutes and permanent
records, and supervises all staff in this area. This department is responsible for all licensing
fuctions.
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OBJECTIVES:
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- Update City Code in-house on an annual basis
- Implement archival computer system for documents in lieu of microfilming
- Continue to improve public relations by providing responses in a timely manner
and through expanded communications effort
- Continue to improve City newsletter quality; research cost saving
options for printing and mailing
- Develop orientation package for new commission members and staff
- Update existing personnel relat,ionship policy handbook; update all job descriptions
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HIGHLIGHTS/COMMENTS:
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Staffing:
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Includes step increases and new full-time clerical position
Part time includes permanent part-time clerical employee
Seasonal includes Summer clerical and Election judges
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Supplies/Materials:
Office supplies
Maintenance contracts for computers and office machines
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Support Services:
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Records retention of permanent documents
Conference, mileage and Seminars
Publication of legal notices for all General Fund Depts
Updates to city code
Council Recording Secretary
Computer Consulting and Training
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Charges & Fees:
Memberships to IIMC, MCFOA & Municipals
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Capital Outlay:
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48
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I FUND: #10 DEPARTMENT: General Government Services DEPT # 53
I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted
ITEM 1994 1995 1996 1996 Est-96 1997 1997
Staffing 62,443 60,275 73,167 62,532 76,012 79,519 79,519
I Supplies/Materials 10,822 14,636 14,000 13,775 16,300 16,550 16,550
I Support Services 8,768 9,814 13,950 9,301 12,500 14,750 14,750
Charges & Fees 210 169 200 185 200 200 200
I Capital Outlay 0 0 1,000 1,000 1,000 0 0
Transfers 0 0 0 0 0 0 0
I TOTAL 82,243 84,894 102,317 86,793 106,012 111,019 111,019
I SERVICE INDICATORS:
No. of Elections held 2 0 2 1 2 0 0
No. of Ordinances 13 12 15 7 10 10 10
I No. of Resolutions 101 123 130 98 120 130 130
Dog licenses issued 331 343 350 370 400 400 400
Other licenses issued 36 21 20 18 20 20 20
I Council Agendas 24 42 24 40 48 36 36
I COST INDICATORS:
Expenditures 82,243 84,894 102,317 86,793 106,012 111,019 111,019
I
. Program Revenues
Licenses 16,208 14,648 12,800 11 ,059 13,750 13,750 13,750
I Sale of copies 598 660 800 484 800 800 800
= Levy Dollars 65,437 69,586 88,717 75,250 91,462 96,469 96,469
I STAFFING:
Full time:
I Exec Sec/Dep Clk .50 .67 .67 .67 .67 .67 .67
Secretary/Recept .70 .70 .70 .70 .70 .70 .70
Clerical 0.25 0.25
I Part time:
I Clerical .50 .50 .50 .50 .50 1.00 1.00
Seasonal:
I Summer Clerical 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Election Judges 40.00 40.00 40.00
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I 49
FUND:
General
DEPARTMENT MISSION:
To administer financial policies of the City; perform
accounting functions for all fund types; invest
available funds in accordance with State Statutes;
oversee City insurance policies; and provide for
timely reporting of financial matters to City Council
staff and the public.
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DEPARTMENT: Finance
DEPT NO: 54
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DESCRIPTION OF ACTIVITY:
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Finance is responsible for processing all financial transactions of the City in accordance with
Federal, State and Local laws, and in compliance with Generally Accepted Accounting Principles.
Transactions include accounts payable, account receivable, payroll, investments, utility billing,
special assessments, risk management, personnel benefits and financial reporting. The
Finance Director is responsible for the preparation and administration of the City budget.
- Prepare annual budget document and submit to GFOA Distinguished Budget
Award Program
- Prepare CAFR for submittal to GFOA Certificate of Excellence Program
- Provide monthly reports to staff, quarterly reports to City Council
- Improve Capital Improvement Annual Budget format
- Review debt issues and make recommendations on debt structure
- Establish finanicial policies and procedures manual
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OBJECTIVES:
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HIGHLIGHTS/COMMENTS:
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Staffing:
Includes step increases
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Supplies/Materials:
Computer supplies, checks & budget supplies
Maintenance contracts for computer and office equipment
Miscellaneous supplies
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Support Services:
Conferences, Mileage, Meetings & Seminars
Publication of Financial Statements & Budgets
Charges & Fees:
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Memberships to GFOA & MGFOA
Subscription to GFOA periodicals
Submittal fee - GFOA Certificate of Excellence Program
Submittal fee - GFOA Distinguished Budget Award Program
Bank & Broker service charges
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Capital Outlay:
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I FUND: #10 DEPARTMENT: Finance DEPT # 54
BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted
I ITEM 1994 1995 1996 1996 Est-96 1997 1997
Staffing 77,651 80,642 87,897 71 ,602 87,397 90,632 90,632
I Supplies/Materials 2,796 3,381 3,750 2,732 3,100 2,900 2,900
I Support Services 4,432 4,512 7,400 3,170 4,475 7,400 7,400
Charges & Fees 569 685 750 644 644 850 850
I Capital Outlay 0 0 0 0 0 0 0
Transfers 0 0 0 0 0 0 0
I TOTAL 85,448 89,220 99,797 78,148 95,616 101,782 101,782
SERVICE INDICATORS:
I No. Monthly Statements 12 12 12 10 12 12 12
No. Accounts Payable
I Checks Issued 2,185 2,427 2,400 2,000 2,400 2,400 2,400
Utility Bills Sent 9,400 10,600 10,500 7,950 10,600 10,600 10,600
No. of Payroll Checks
I Issued 1,200 1,157 1,200 1,022 1,200 1,200 1,200
No. of Sp. Assess.
Rolls Maintained 18 19 20 26 26 25 25
I COST INDICATORS:
Expenditures 85,448 89,220 99,797 78,148 95,616 101,782 101,782
I - Program Revenues
Interest Earnings 78,018 84,611 75,000 58,770 90,000 75,000 75,000
Sp. Assess. Searches 400 255 700 195 300 700 700
I = Levy Dollars 7,430 4,609 24,797 19,378 5,616 26,782 26,782
STAFFING:
I Full time:
Finance Dir 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Sr Acctg Clerk .60 .60 .60 .60 .60 .60 .60
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51
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FUND:
General
DEPARTMENT MISSION:
Provide contracted professional services to the City
including general legal, prosecution, financial
audit and property assessment.
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DEPARTMENT: Professional Services
DEPT NO: 55
DESCRIPTION OF ACTIVITY:
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This department provides for contracted legal, assessing and auditing services for the
City. Legal services include general counsel to the City Council, litigation and
prosecution of criminal misdemeanors. Assessing services provide property valuation
information for tax purposes. Audit services provide for the annual financial audit required
by Minnesota State Statutes.
Supplies for City Assessor
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OBJECTIVES:
- Contain costs on contracted professional services
- Attempt to utilize mediation services to avoid litigation
HIGHLIGHTS/COMMENTS:
Supplies/Materials:
Support Services:
Includes general legal fees and prosecutions, mediation services, assessing contract
and annual audit services
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I FUND: #10 DEPARTMENT: Professional Services DEPT # 55
I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted
ITEM 1994 1995 1996 1996 Est-96 1997 1997
Staffing 0 0 0 0 0 0 0
I Supplies/Materials 1,004 817 1,000 1,017 1,050 1,000 1,000
I Support Services 136,786 143,878 116,000 77,861 112,337 118,000 118,000
Charges & Fees 0 0 0 0 0 0 0
I Capital Outlay 0 0 0 0 0 0 0
Transfers 0 0 0 0 0 0 0
I TOTAL 137,790 144,695 117,000 78,878 113,387 119,000 119,000
I SERVICE INDICATORS:
No. of parcels 2,782 2,895 2,930 2,923 2,923 2,950 2,950
I No. of litigations 5 3 3 4 4 3 3
No. of City Funds 27 29 30 28 28 28 28
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I COST INDICATORS:
Expenditures 137,790 144,695 117,000 78,878 113,387 119,000 119,000
I - Program Revenues
Fines 17,500 19,000 19,000 19,000 19,000 19,000 19,000
I = Levy Dollars 120,290 125,695 98,000 59,878 94,387 100,000 100,000
Other Dollars
I STAFFING:
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53
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FUND:
General
DEPARTMENT MISSION:
Guide and control the physical development of
the community. Coordinate and implement long
range city-wide and area planning activities.
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DEPARTMENT: Planning & Zoning
DEPT NO: 56
DESCRIPTION OF ACTIVITY:
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This department is responsible for the review of development proposals, preparing and updating
the City's Comprehensive Plan, and other long range planning activities. It provides for
administration and enforcement of the City's zoning codes, and preparation and upkeep of
zoning, subdivision, floodplain and other planning and zoning related ordinances.
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- Update City Subdivision Code
- Establish an action plan to implement Comprehensive Plan
- Begin work on a short-term implementation plan
- Complete a Housing Plan Update
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OBJECTIVES:
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
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Supplies/Materials:
Maintenance contracts for computer & office equipment, and cellular phone
Miscellaneous supplies
Support Services:
Recording Secretary for Planning Commission Meetings
Air time for cellular phone
Conferences, mileage, meetings & seminars
Memberships to APA, MN APA, Sensible Land Use Coalition
Subscriptions to APA Journal & Zoning News
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Charges & Fees:
Capital Outlay:
Mapping Software (1/2 of total cost) and DOS-based PC
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I FUND: #10 DEPARTMENT: Planning & Zoning DEPT # 56
I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted
ITEM 1994 1995 1996 1996 Est-96 1997 1997
Staffing 87,396 88,156 85,874 72,661 88,585 90,616 90,616
I Supplies/Materials 813 436 1,500 1,095 1,128 750 750
I Support Services 4,300 6,983 6,750 5,389 6,350 6,750 6,750
Charges & Fees 216 320 250 291 291 270 270
I Capital Outlay 0 0 0 0 0 3,000 3,000
Transfers 0 0 0 0 0 0 0
I TOTAL 92,725 95,895 94,374 79,436 96,354 101,386 101,386
I SERVICE INDICATORS:
No. of zoning apps. 31 35 40 33 40 40 40
No. of zoning complnts 45 30 30 24 30 30 30
I Planning Comm. Meetings 12 12 12 10 12 12 12
Planning Comm. Work
I Sessions 12 12 12 10 12 12 12
I COST INDICATORS:
Expenditures 92,725 95,895 94,374 79,436 96,354 101,386 101,386
I - Program Revenues
Zoning Appl. Fees 33,262 12,242 5,000 3,916 5,000 5,000 5,000
Bldg. Permit Carryover 155,592 85,534 63,050 61,626 67,364 66,146 66,146
I (from Prot. Inspection)
= Levy Dollars (96,129) (1,881 ) 26,324 13,894 23,990 30,240 30,240
I STAFFING:
Full time:
I Planning Dir .95 .95 .95 .95 .95 .95 .95
Planning Asst. .70 .70 .70 .70 .70 .70 .70
I Part Time:
Clerical 1.00 1.00 1.00 1.00 1.00
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I 55
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FUND:
General
DEPARTMENT MISSION:
Provide for the physical operation of City Hall:
utilities; maintenance of office equipment and the
building structure; and provide for the City's general
liability, property, auto and workers' compensation
insurance.
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DEPARTMENT: Municipal Bldg - City Hall
DEPT NO: 57
DESCRIPTION OF ACTIVITY:
The Municipal Building department provides for maintenance of all equipment located in the City
Hall, and for janitorial services to furnish a clean environment in which to conduct City business.
General Liability, Property and Casualty insurance coverages are also provided under this department.
- Maintain existing facilities at current level or better
- Dispose of outdated items in storage area and establish filing system for archived records
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OBJECTIVES:
HIGHLIGHTS/COMMENTS:
Maintenance contracts for copiers, telephones and office equipment
Maintenance to city hall building
Software upgrades
City Hall supplies
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Supplies/Materials:
City Hall janitorial, rug services, & pest control
Utilities and phone service for City Hall
Insurance coverage for all city depts except enterprise funds
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Support Services:
Charges & Fees:
Rental of postage meter and pop machine
Special Assessments on City owned property
Sales and Use Tax Payments
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Apple LaserWriter 16/600 PS Printer
IBM/Mac Software Conversion Platform
Additional Computer Software
Display Phone set for front desk
Literature rack for lobby
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Capital Outlay:
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FUND: #10 DEPARTMENT: Municipal Building - City Hall DEPT # 57
BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted
ITEM 1994 1995 1996 1996 Est-96 1997 1997
Staffing 0 0 0 0 0 0 0
Supplies/Materials 5,346 12,309 8,600 8,114 9,600 9,200 9,200
Support Services 74,556 75,702 79,800 31,898 80,300 81,450 81,450
Charges & Fees 4,832 3,754 4,100 3,895 4,500 4,150 4,150
Capital Outlay 75,179 761 800 7,961 8,337 6,300 6,300
Transfers 0 0 0 0 0 0 0
TOTAL 159,913 92,526 93,300 51,868 102,737 101,100 101,100
SERVICE INDICATORS:
Number of copies 165,000 200,000 180,000 142,000 200,000 200,000 200,000
COST INDICATORS:
Expenditures 159,913 92,526 93,300 51,868 102,737 101,100 101,100
- Program Revenues
Insurance rebate 16,576 18,763 15,000 0 15,000 15,000 15,000
= Levy Dollars 143,337 73,763 78,300 51,868 87,737 86,100 86,100
Other Dollars
STAFFING:
57
FUND:
General
DEPARTMENT MISSION:
To provide a modem, flexible, full-service criminal
justice agency which is responsive to community
needs.
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DEPARTMENT: Police
DEPT NO: 58
DESCRIPTION OF ACTIVITY:
The Police Department is a cooperative joint venture between the cities of Excelsior, Greenwood,
Shorewood and Tonka Bay. Through this venue, the department provides for the protection
of the safety and well-being of citizens in the community, the prevention and detection of
crime, and the enforcement of all local, state and federal laws in a cost-efficient manner.
Costs and staff are allocated to each of the participating cities proportionate to the amount of time
spent in each city. For 1997, the pro-rata share of costs and staff time for City of Shorewood
is estimated at 48.5%.
OBJECTIVES:
- Complete review of police funding formula
- Address discrepency in level of service requirements of the various cities
HIGHLIGHTS/COMMENTS:
Supplies/Materials:
Service for civil defense sirens
Support Services:
Police services contract for 1997
Full-time Traffic Control Specialist
Prisoner expense, court officer expense, & booking fees
Annual Police Auxilliary Dinner
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I FUND: #10 DEPARTMENT: Police DEPT # 58
BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted
I ITEM 1994 1995 1996 1996 Est-96 1997 1997
Staffing 0 0 0 0 0 0 0
Supplies/Materials 74 339 0 0 0 0 0
I Support Services 423,873 442,176 466,423 409,480 464,413 502,155 502,155
Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 0 0 0 0 0 0 0
I Transfers 0 0 0 0 0 0 0
TOTAL 423,947 442,515 466,423 409,480 464,413 502,155 502,155
SERVICE INDICATORS:
I Initial complaint reports 16,237 18,733 17,000 14,077 17,000 17,000 17,000
Clearance rate - ICR's 96.5% 96.8% 96.0% 97.6% 96.5% 97.0% 97.0%
I Part I crimes (serious) 303 297 300 147 200 300 300
Part II crimes (other) 621 654 650 386 465 650 650
Clearance rate (Parts I & II) 58% 56% 57% 60% 57% 57% 57%
I Statewide clearance rate 38% 38% 38% 38% 38% 38% 38%
Citations issued 4,706 4,280 4,000 3,391 4,000 4,000 4,000
Police vehicles 8 8 8 8 8 8 8
I Shorewood demand 45.1% 47.1% 45.3% 47.3% 48.0% 48.5% 48.5%
COST INDICATORS:
I Expenditures 423,947 442,515 466,423 409,480 464,413 502,155 502,155
- Program Revenues
Fines 56,498 49,765 61,000 23,130 61,000 61,000 61,000
I = Levy Dollars 367,449 386,017 405,423 386,350 403,413 441 ,155 441 ,155
STAFFING:
Chief 1.00 1.00 1.00 1.00 1.00 1.00 1.00
I Lieutenant 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Sergeant 2.00 2.00 2.00 2.00 2.00 2.00 2.00
Investigator * 2.00 2.00 2.00 2.00 2.00 2.00 2.00
Patrol Officer 7.00 7.00 7.00 7.00 7.00 7.00 7.00
I Traffic Control Officer** 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Administrative Clerk 1.00 1.00 1.00 1.00 1.00 1.00 1.00
ClerklTypist (part time) *** 2.00 2.00 2.00 2.00 2.00 2.00 2.00
I Traffic Officer (part time) 1.00
* 1 Juvenile Specialist ** Became FIT in 1995 *** 2 Part time @ .6
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59
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FUND:
General
DEPARTMENT MISSION:
Provide the highest possible quality of fire
suppression, prevention and eduction services,
and First Responder emergency medical services.
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DEPARTMENT: Fire Protection
DEPT NO: 59
DESCRIPTION OF ACTIVITY:
Fire services are contracted by the City through the cities of Excelsior and Mound.
This department provides for the protection of life and property of the citizens of
the community through fire prevention and suppression, fire inspection, building inspection,
fire code enforcement and emergency medical services.
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OBJECTIVES:
HIGHLIGHTS/COMMENTS:
Support Services:
Fire contracts with Mound ($8,043) and Excelsior ($143,850)
I FUND: #10 DEPARTMENT: Fire Protection DEPT # 59
BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted
I ITEM 1994 1994 1996 1996 Est-96 1997 1997
Staffing 0 0 0 0 0 0 0
I Supplies/Materials 0 0 0 0 0 0 0
Support SeNices 109,747 123,513 133,395 136,942 136,942 151,893 151,893
Charges & Fees 0 0 0 0 0 0 0
I Capital Outlay 0 0 0 0 0 0 0
Transfers 0 0 0 0 0 0 0
TOTAL 109,747 123,513 133,395 136,942 136,942 151,893 151,893
I SERVICE INDICATORS:
Fire calls 97 111 100 105 115 110 110
I Rescue calls 94 139 150 87 110 120 120
Inspection hours 44 30 75 25 35 40 40
I Investigation hours 39 22 35 23 35 35 35
Other hours * 382 364 450 325 400 425 425
Cost of emergency
I response 101,479 108,950 118,395 121.942 136,440 136,440
Cost of inspection/
investigation 8,105 14,563 15,000 15,000 15,453 15,453
I * includes plan review, paper work, complaint investigation, tank removals, burning permits, etc.
COST INDICATORS:
I Expenditures 109,747 123,513 133,395 136,942 136,942 151,893 151,893
- Program Revenues 0 0 0 0 0 0 0
= Levy Dollars 109.747 123,513 133,395 136,942 136,942 151.893 151.893
I STAFFING:
Chief 1.00 1.00 1.00 1.00 1.00 1.00 1.00
I Asst. Chief 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Captain 2.00 2.00 2.00 2.00 2.00 2.00 2.00
Lieutenants 4.00 4.00 4.00 4.00 4.00 4.00 4.00
I Fire Marshall 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Training Officer 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Firefighters 37.00 37.00 37.00 37.00 37.00 37.00 37.00
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61
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FUND:
General
DEPARTMENT MISSION:
Enforce construction safety and related building
codes through plan review and inspections.
Enforce animal control ordinances.
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DEPARTMENT: Protective Inspection
DEPT NO: 60
DESCRIPTION OF ACTIVITY:
This department provides for the issuance building and construction permits, review of
construction plans and specifications, enforcement of all building codes under the Uniform
Building Code, inspection of rental housing units, and inspection of zoning violations.
The department also provides for contractual animal control, which includes patrol, detention
and disposition of stray domestic animals.
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OBJECTIVES:
- Increase and enhance public information through the development of at least
four handouts relative to building codes
- Draft an article for each City newsletter
- Explore joint inspection possibilities with adjoining communities
- Implement automated permit tracking system
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
Maintenance contracts on computer and office equipment
Miscellaneous supplies
Support Services:
Contractual inspections during vacations, sick leave
Conferences, mileage, meetings & seminars
Printing of application forms
Animal control contract with City of Chanhassan
Charges & Fees:
Membership to ICBO
Remittances to state of permit surcharges collected
Capital Outlay:
I FUND: #10 DEPARTMENT: Protective Inspection DEPT # 60
I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted
ITEM 1994 1995 1996 1996 Est-96 1997 1997
Staffing 56,761 58,459 65,775 49,493 61,555 67,418 67,418
I Supplies/Materials 388 404 775 186 300 400 400
Support Services 16,170 14,972 20,800 8,521 17,361 19,400 19,400
Charges & Fees 10,597 7,770 7,100 3,127 7,085 7,100 7,100
I Capital Outlay 437 3,070 0 0 0 0 0
Transfers 0 0 0 0 0 0 0
TOTAL 84,353 84,675 94,450 61,327 86,301 94,318 94,318
I SERVICE INDICATORS:
I No. of permits issued
New Homes 86 40 40 33" 40 40 40
Additions/Other 623 603 500 492 550 550 550
Avg inspections/permit
I New Homes 8-10 8-10 8-10 8-10 8-10 8-10 8-10
Additions/Other 2-4 2-4 2-6 2-8 2-8 2-8 2-8
No. of complaints 20 20 25 15 20 20 20
I COST INDICATORS:
Expenditures 84,353 84,675 94,450 61,327 86,301 94,318 94,318
I - Program Revenues
Building Permits 227,012 162,201 150,000 96,555 150,000 150,000 150,000
State Surcharges 10,583 7,693 7,500 4,082 7,500 7,500 7,500
I Rental Housing Licenses 2,350 315 0 175 200 3,000 3,000
::; Levy Dollars (155,592) (85,534) (63,050) (39,485) (71 ,399) (66,182) (66,182)
STAFFING:
I Full time:
Building Official 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Planning Dir .05 .05 .05 .05 .05 .05 .05
I Planning Asst .30 .30 .30 .30 .30 .30 .30
Secretary/Recept .10 .10 .10 .10 .10 .10 .10
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63
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64
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FUND:
General
DEPARTMENT MISSION:
DEPARTMENT: City Engineer
Provide engineering and construction management
services for the City.
DEPT NO:
61
DESRIPTION OF ACTIVITY:
This department is responsible for general engineering services in the City, as well as
preparation of feasibility studies, plans and specifications, and on-site inspection of
City projects. The City Engineer also reviews all development proposals and plans.
Prior to 1995, the City has contracted for the City Engineer. A full time City Engineer
position was filled by the City Council in the second half of 1995.
OBJECTIVES:
- Complete an inventory of right-of-way needs on collector street system
- Keep construction project files up-to-date and accurate
- Communicate in written form to affected residents at least two
(2) times during a construction project
- Keep change orders at less than 5% of original contract amount
- Provide in-house engineering at or below 15% of project construction cost
- Keep in-house design below 7% of project cost
- Provide good public relations with property owners adjacent to construction projects
HIGHLIGHTS/COMMENTS:
Staffing:
City Engineer, including step increases
25% of full time clerical
Supplies/Materials:
Books and Materials
Support Services:
Contractual engineering for 1997
Cellular phone Airtime
Conferences and mileage
Charges & Fees:
Subscriptions and Memberships
Capital Outlay:
Flat File and Mapping Software (1/2 of total cost)
I FUND: #10 DEPARTMENT: City Engineer DEPT # 61
BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted
I ITEM 1994 1995 1996 1996 Est-96 1997 1997
I Staffing 0 4,290 65,016 46,832 59,505 76,999 76,999
Supplies/Materials 0 440 300 320 460 300 300
I Support Services 60,399 53,334 8,650 4,963 6,600 9,650 9,650
I Charges & Fees 0 125 300 89 125 300 300
Capital Outlay 0 4,006 0 0 3,000 1,800 1,800
I Transfers 0 0 0 0 0 0 0
TOTAL 60,399 62,195 74,266 52,204 69,690 89,049 89,049
I SERVICE INDICATORS:
Hrs spent on City Projects
I City Engineer 1,000 492 600 1,000 1,000
I COST INDICATORS:
Expenditures 60,399 62,195 74,266 52,204 69,690 89,049 89,049
I - Program Revenues
Park Cap. Imp. Fund
Water Fund
I Sewer Fund
MSA
Public Projects 23,096 27,000 49,500 49,500
I Private Projects 30,000
= Levy Dollars 60,399 62,195 44,266 29,108 42,690 39,549 39,549
I STAFFING:
I Full time:
City Engineer 1.00 1.00 1.00 1.00 1.00 1.00
Clerical 0.25 0.25
I Part time:
Clerical .50 .50 .50 .50
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FUND:
General
DEPARTMENT MISSION:
DEPARTMENT: Public Works Service
Provide supervision and support for all public
works functions; provides for public works utilities,
shop and equipment maintenance and fuels
DEPT NO: 62
DESCRIPTION OF ACTIVITY:
The Public Works Service department is responsible for all general public works duties,
maintenance of all public works equipment, and maintenance of the public works facility.
OBJECTIVES:
- Perform preventative maintenance on all equipment within 100 miles or 10 hours
of scheduled service
- Perform 90% of City building repairs and preventative maintenance using City personnel
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
25% of new clerical position
Supplies/Materials:
Includes motor fuel, maintenance of equipment and buildings, and inventory supply items
Support Services:
Uniforms for crew
Utilities and telephone service for public works building
Conference, mileage, meetings & seminars
Miscellaneous - damage to private property (mailboxes, etc)
Charges & Fees:
Miscellaneous equipment rentals
Membership to MN Street Superintendents Assn
Capital Outlay:
Transfers:
Transfer to Equipment Replacement Fund
I FUND: #10 DEPARTMENT: Public Works Service DEPT # 62
I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted
ITEM 1994 1995 1996 1996 Est-96 1997 1997
I Staffing 138,849 164,346 131,133 151,969 165,064 135,716 135,716
Supplies/Materials 33,960 33,158 35,000 27,174 34,250 36,200 36,200
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Support Services 15,051 14,475 17,200 13,245 16,500 17,500 17,500
I Charges & Fees 713 669 850 324 621 850 850
Capital Outlay 5,976 0 0 0 0 0 0
I Transfers 94,500 99,225 104,186 104,186 104,186 109,395 109,395
TOTAL 289,049 311,873 288,369 296,898 320,621 299,661 299,661
I SERVICE INDICATORS:
I No of Gopher One calls 2,460 1,972 2,000 2,046 2,200 2,200 2,200
No of vehicle repairs 126 95 130 91 100 100 100
I COST INDICATORS:
Expenditures 289,049 311,873 288,369 296,898 320,621 299,661 299,661
I - Program Revenues
I = Levy Dollars 289,049 311,873 288,369 296,898 320,621 299,661 299,661
STAFFING:
I Full time:
I Public Works Dir 1.00 1.00 1.00 1.00 1.00
Supervisor of Oper. & Maint. 1.00 1.00
Lt Equip Oper/Foreman 1.70 1.70 1.60 1.60 1.60 1.90 1.90
I Clerical 0.25 0.25
Part time:
I Clerical .50 .50 .50 .50
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I 67
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FUND:
General
DEPARTMENT MISSION:
DEPARTMENT: Streets & Roadways
To maintain and upgrade City streets, parking areas
and storm water control systems in an efficient and
economical manner
DEPT NO: 63
DESCRIPTION OF ACTIVITY:
Includes ongoing maintenance consisting of street patching, street sweeping, roadside mowing,
painting of lane markings, minor storm sewer repair, and the annual sealcoating program.
OBJECTIVES:
- Develop a pavement management system to aid in scheduling of street projects
- Paint lane markings on all designated streets
- Sweep each City street at least once annually
- Mow roadsides at least twice annually
- Mow boulevards at least 6 times annually
- Visually inspect storm drainage grates annually and repair as needed
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
Rock, gravel & bituminous for street & road repair
Support Services:
Operators and equipment for contracted street & road repair
Safety training
Contracted road striping
Transfers:
Transfer to Street Replacement Fund
I FUND: #10 DEPARTMENT: Streets & Roadways
DEPT # 63
I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted
ITEM 1994 1995 1996 1996 Est-96 1997 1997
I Staffing 80,561 71 ,137 97,279 61,839 75,338 85,755 85,755
I Supplies/Materials 30,663 26,309 30,000 32,578 35,000 30,000 30,000
Support Services 41 ,277 30,975 38,600 28,069 28,399 33,600 33,600
I Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 0 0 0 0 0 0 0
I Transfers 230,000 250,000 270,000 270,000 270,000 290,000 290,000
TOTAL 382,501 378,421 435,879 392,486 408,737 439,355 439,355
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SERVICE INDICATORS:
I Miles of street
State 3 3 3 3 3 3 3
County 2 2 2 2 2 2 2
I City - MSA 9 9 9 9 9 9 9
City - Local 38 38 39 39 39 39 39
Miles Sealcoated 5 5 5 2.5 2.5 4 4
I Tons of patch material 1,200 832 1,300 1,015 1,100 1,100 1,100
COST INDICATORS:
I Expenditures 382,501 378,421 435,879 392,486 408,737 439,355 439,355
- Program Revenues
MSA Maintenance 13,755 13,755 13,750 13,750 13,750 13,750 13,750
I Budgeted Reserve 30,000 35,000 35,000 35,000 35,000
= Levy Dollars 368,746 364,666 392,129 343,736 359,987 390,605 390,605
I STAFFING:
I Full time:
Lt Equip Oper/Foreman 2.50 2.50 2.50 2.50 2.50 2.20 2.20
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I 69
DEPARTMENT MISSION:
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FUND:
General
DEPARTMENT: Snow & Ice Removal
Provide snow and ice control for public streets and
City owned parking lots to ensure the safe and
efficient movement of traffic
DEPT NO: 64
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DESCRIPTION OF ACTIVITY:
This department is reponsible for the plowing and removal of snow after a 2-inch or greater
snowfall has occured. Street sanding with a salt/sand mixture is used as a measure of ice control,
and is performed as needed.
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Includes step increases
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OBJECTIVES:
- Remove snow and ice and complete salt/sand operations within 14 hours after
the end of a snow event
- Complete widening and clean up functions within 48 hours of a snow event
HIGHLIGHTS/COMMENTS:
Staffing:
Supplies/Materials:
Sand and calcium chloride for ice control
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72
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FUND:
General
DEPARTMENT MISSION:
Provide for street lighting and traffic signals at
intersections and other locations throughout the
City for the safety of pedestrians and vehicular
traffic
DEPARTMENT: Traffic Control/St Lights
DEPT NO: 65
DESCRIPTION OF ACTIVITY:
Includes maintenace of semaphores and traffic control devices, and maintenance/replacement
of regulatory and informational road signs. Provides for electricity for street lights and traffic control
devices.
OBJECTIVES:
HIGHLIGHTS/COMMENTS:
Supplies/Materials:
Maintenance to semaphores and Hwy 7 & Vine Hill Road, Christmas Lake Road,
County Road 19, Hwy 41 and Old Market Road
Street signs & posts
Support Services:
I FUND: #10 DEPARTMENT: Traffic Control/Street Lighting DEPT # 65
I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted
ITEM 1994 1995 1996 1996 EST -96 1997 1997
I Staffing 0 0 0 0 0 0 0
I Supplies/Materials 2,469 2,071 4,000 3,744 4,000 4,000 4,000
Support Services 31,992 33,405 33,000 25,317 33,500 33,500 33,500
I Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 0 0 0 0 0 0 0
I Transfers 0 0 0 0 0 0 0
TOTAL 34,461 35,476 37,000 29,061 37,500 37,500 37,500
I SERVICE INDICATORS:
I No of street lights 170 181 180 182 182 185 185
No of traffic signals 5 5 5 5 5 5 5
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COST INDICATORS:
I Expenditures 34,461 35,476 37,000 29,061 37,500 37,500 37,500
I - Program Revenues
= Levy Dollars 34,461 35,476 37,000 29,061 37,500 37,500 37,500
I STAFFING:
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FUND:
General
DEPARTMENT MISSION:
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DEPARTMENT: Sanitation/Waste Rmv/Weeds
Provide for the general sanitation and cleanliness
of the City and provide for the treatment of noxious
weeds on City properties.
DEPT NO: 67
DESCRIPTION OF ACTIVITY:
Activities include spraying of boulevards and roadways for weed control, and clean-up
of properties in violation of City zoning and sanitation codes, as necessary.
OBJECTIVES:
- Resolve all property cleanup complaints
- Resolve 100% of weed complaints
HIGHLIGHTS/COMMENTS:
Staffing:
Miscellaneous staff time for property clean-ups
Support Services:
Miscellaneous property clean-ups
Contracted weed spraying services
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I FUND: #10 DEPARTMENT: Sanitation/Waste Removal/Weeds DEPT # 67
I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted
ITEM 1994 1995 1996 1996 Est-96 1997 1997
I Staffing 579 621 611 646 646 612 612
I Supplies/Materials 0 0 0 0 0 0 0
Support Services 2,450 3,731 4,000 3,621 3,621 4,000 4,000
I Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 0 0 0 0 0 0 0
I Transfers 0 0 0 0 0 0 0
TOTAL 3,029 4,352 4,611 4,267 4,267 4,612 4,612
I SERVICE INDICATORS:
I No of weed complaints 4 5 5 3 3 5 5
No of notices served 2 3 5 3 3 5 5
I No of parcels sprayed 0 0 0 0 0 0 0
I Miles/roadside sprayed 10 10 10 10 10 10 10
Spraying in Dollars 2,450 2,556 3,000 2,636 2,636 3,000 3,000
I COST INDICATORS:
I Expenditures 3,029 4,352 4,611 4,267 4,267 4,612 4,612
- Program Revenues
I = Levy Dollars 3,029 4,352 4,611 4,267 4,267 4,612 4,612
I STAFFING:
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I 75
FUND:
General
DEPARTMENT MISSION:
To provide diseased tree inspection services to
residents; to remove diseased trees located on City
property; and to maintain and trim trees located on
City rights-ot-way and other property
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DEPARTMENT: Tree Maintenance
DEPT NO: 68
Includes step increases
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DESCRIPTION OF ACTIVITY:
This department is responsible tor detection and removal ot diseased and unsate trees on City
rights-ot-way and other properties, and pruning ot trees on city property. Tree inspection
services are provided to citizens on an on-call basis.
OBJECTIVES:
- Remove 100% ot diseased trees on public property
- Respond to all property owner requests to identify diseased trees
- Maintain and trim trees on City property which present a hazard to public
HIGHLIGHTS/COMMENTS:
Staffing:
Supplies/Materials:
Paint tor tree marking
Support Services:
Contracted tree and brush removal
Tree inspection certitication
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I FUND: #10 DEPARTMENT: Tree Maintenance DEPT # 68
I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted
ITEM 1994 1995 1996 1996 Est-96 1997 1997
I Staffing 3,004 887 7,733 5,908 7,877 7,740 7,740
Supplies/Materials 0 122 150 0 100 575 575
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Support Services 12,946 13,195 13,220 10,582 13,150 13,220 13,220
I Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 0 0 0 0 0 0 0
I Transfers 0 0 0 0 0 0 0
TOTAL 15,950 14,204 21,103 16,490 21,127 21 ,535 21 ,535
I SERVICE INDICATORS:
I No of trees removed 6 14 15 23 23 15 15
Yards of brush hauled 806 800 700 420 600 700 700
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COST INDICATORS:
I Expenditures 15,950 14,204 21,103 16,490 21 ,127 21,535 21 ,535
I - Program Revenues
= Levy Dollars 15,950 14,204 21 ,103 16,490 21,127 21,535 21 ,535
I STAFFING:
I Lt Equip Oper/Foreman .20 .20 .20 .20 .20 .20 .20
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FUND:
General
DEPARTMENT MISSION:
Maintain City parks, trails & beaches to ensure safe
and enjoyable recreational amenities, and coordinate
recreational opportunities for City residents of all
ages and physical abilities
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DEPARTMENT: Parks & Recreation
DEPT NO: 69
DESCRIPTION OF ACTIVITY
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The department is responsible for the maintenance of all City parks, including
playgrounds, ballfields. trails. ice rinks, buildings and other play areas.
Winter ice skating, and summer recreation programs (administered by Minnetonka
Community Schools) are coordinated under this department.
- Add and/or replace 5 picnic tables per year
- Plant at least 10 trees per year
- Assist Shorewood Parks Foundation in coordination of fund raising efforts
- Assist Shorewood Parks Foundation in building a concession bldg. - Freeman Park North
- Continue to develop user support for funding improvements and maintenance in parks
- Increase knowledge and use of Shorewood's parks
- Oversee implementation of SnowmobileTask Force report
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OBJECTIVES:
HIGHLIGHTS/COMMENTS:
Includes step increases
Part time includes permanent clerical
Seasonal includes Summer employees and Winter Rink Attendants
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Staffing:
Contracted park planning services
Playground and beach scheduling services - Mtka Community Services
Contracted weed control in parks
Park utility and telephone charges
Annual park newsletter
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Supplies/Materials:
Small tools
Maintenance contracts for computer and office equipment
Maintenance to park equipment and buildings
Rock. black dirt, gravel. sand, fertilizers, seed for parks
Support Services:
Charges & Fees:
Rental of portable toilets
Park Publicity
Capital Outlay:
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5 new picnic tables
Transfers:
Transfer to Park Capital Improvement Fund
I FUND: #10 DEPARTMENT: Parks & Recreation DEPT # 69
I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted
ITEM 1994 1995 1996 1996 Est-96 1997 1997
Staffing 82,837 73,595 87,271 56,752 78,126 86,551 86,551
I Supplies/Materials 19,006 19,709 19,550 12,598 19,250 19,550 19,550
Support Services 20,545 15,202 16,500 3,573 14,600 17,500 17,500
Charges & Fees 5,238 5,613 7,500 4,963 6,015 6,625 6,625
I Capital Outlay 974 1,160 1,250 696 696 1,250 1,250
Transfers 50,000 40,000 30,000 30,000 30,000 20,000 20,000
TOTAL 178,600 155,279 162,071 108,582 148,687 151,476 151,476
I SERVICE INDICATORS:
Acres of maint park 95.80 95.80 95.80 95.80 95.80 95.80 95.80
No. of ballfields
I Softball 3 3 3 3 3 3 3
Baseball 5 5 5 5 5 5 5
No. of shelters 3 3 3 3 3 3 3
I No. of hockey rinks 2 2 2 2 2 2 2
No. of skating rinks 3 3 3 3 3 3 3
Miles of Trails 2.75 2.75 2.75 2.75 2.75 2.75 2.75
I Cost of maint per acre 1,005 901 1,063 674 881 1,033 1,033
No. of times rinks are
cleaned & resurfaced 80 80 80 80 80 80 80
I No. of picnic tables 30 35 40 40 40 45 45
No. of Tennis Courts 4 4 4 4 4 4 4
I COST INDICATORS:
Expenditures 178,600 155,279 162,071 108,582 148,687 151,476 151,476
- Program Revenues
I Sports Organizations 8,786 8,500 12,000 3,000 9,000 9,000 9,000
Tonka Bay - Beach 329 350 300 300 300 300
Liquor Store Transfer 40,000 40,000 30,000 10,000 10,000
I Capital Levy 50,000 40,000 30,000 30,000 30,000 20,000 20,000
= Levy Dollars - Maint. 79,485 66,429 89,771 75,582 109,387 112,176 112,176
STAFFING:
I Full time:
Lt Equip Oper/Foreman 1.50 1.50 1.60 1.60 1.60 1.60 1.60
Clerical .25 .25
I Part time:
Clerical .50 .50 .50 .50 .50
I Seasonal:
Summer 2.00 2.00 3.00 2.00 2.00 2.00 2.00
Winter (rinks) 10.00 10.00 10.00 10.00 10.00 10.00 10.00
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FUND:
General
DEPARTMENT: Capital Improvement
DEPT NO: 70
DEPARTMENT MISSION:
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To provide a conduit for funding of capital
improvement program through the transfer of dollars
levied through the City's General Fund
DESCRIPTION OF ACTIVITY:
Provides a conduit for the transfer of General Fund money to the appropriate fund.
OBJECTIVES:
None
HIGHLIGHTS/COMMENTS:
Capital Outlay:
Lease Payment - Senior/Community Center
Transfers:
Office Equipment and Storm Drainage set aside.
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I FUND: #10 DEPARTMENT: Capital Improvement DEPT # 70
I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted
ITEM 1994 1995 1996 1996 Est-96 1997 1997
I Staffing 0 0 0 0 0 0 0
I Supplies/Materials 0 0 0 0 0 0 0
Support Services 0 0 0 0 0 0 0
I Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 0 0 35,000 0 0 37,550 37,550
I Transfers 97,000 15,000 20,000 20,000 20,000 25,000 25,000
TOTAL 97,000 15,000 55,000 20,000 20,000 62,550 62,550
I SERVICE INDICA TORS:
I COST INDICATORS:
I Expenditures 97,000 15,000 55,000 20,000 20,000 62,550 62,550
- Program Revenues
I Sale of House 88,996
I = Levy Dollars 8,004 15,000 55,000 20,000 20,000 62,550 62,550
STAFFING:
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FUND:
General
DEPARTMENT MISSION:
To provide for unanticipated increases in program
costs and decreases in anticipated revenue; and
to provide a source of funds for projects and
purchases approved during the fiscal year by the
City Council
DEPARTMENT: Contingency
DEPT NO: 71
DESCRIPTION OF ACTIVITY:
Provides budgeted funds for increases in costs or programs which were not anticipated
at the time the budget was established. Use of contingency funds is solely at the
discretion of the City Council and requires a budget amendment be adopted by the
City Council.
OBJECTIVES:
None
HIGHLIGHTS/COMMENTS:
Support Services:
Council Contingency
I FUND: #10 DEPARTMENT: Contingency DEPT # 71
I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted
ITEM 1994 1995 1996 1996 Est-96 1997 1997
I Staffing 0 0 0 0 0 0 0
Supplies/Materials 0 0 0 0 0 0 0
I
Support Services 0 0 45,000 38,350 40,000 37,185 37,185
I Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 0 0 0 0 0 0 0
I Transfers 0 0 0 0 0 0 0
TOTAL 0 0 45,000 38,350 40,000 37,185 37,185
I SERVICE INDICATORS:
I COST INDICATORS:
I Expenditures 50,000 46,684 45,000 38,350 40,000 37,185 37,185
- Program Revenues
I Refunds & Reimbursemts 4,176 15,600 1,000 740 1,000 1,000 1,000
= Levy Dollars 45,824 31,084 44,000 37,610 39,000 36,185 36,185
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STAFFING:
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DEBT SERVICE FUNDS
Debt service funds are used to account for the payment of interest and
principal on long-term general obligation debt other than debt issued for
and serviced primarily by enterprise funds.
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FUND:
Debt Service
DEPARTMENT MISSION:
To account for all finanical resources
available for payment of debt, and to make
such payments in a timely fashion.
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DEPARTMENT:
DEPT NO:
DESCRIPTION OF ACTIVITY:
This Debt Service Fund is established to provide for principal and interest payments on the City's
outstanding bonds and other long term debt. The Debt Service Fund is budgeted on an annual basis
and accounts for revenue sources, such as special assessments or property taxes, which provide for
the payment of debt service.
OBJECTIVES:
HIGHLIGHTS/COMMENTS:
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Revenue:
Tax Increments collected from Tax Increment Finance District # 1
Intergovernmental Revenue is property tax credits paid by the State of Minnesota
in lieu of property taxes
Special Assessments on properties benefitted by an improvement project
Misc. Revenue includes interest income and other misc. revenue
Expenditures:
Debt Service:
Principal and Interest on outstanding bond issues.
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FUND: # 90 - 99 DEPARTMENT: Debt Service DEPT #
I BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted
ITEM 1994 1995 1996 1996 EST -96 1997 1997
I REVENUE
Property Taxes 8,249 8,060 8,508 4,030 8,508 0 0
I Tax Increments 264 22,548 255,000 86,749 173,500 275,000 275,000
I Intergovernmental 356 335 0 175 350 0 0
Special Assessments 248,844 170,732 108,300 79,279 145,000 95,000 95,000
I MIsc. Revenue 54,636 63,301 30,000 16,432 18,044 20,000 20,000
TOTAL 312,349 264,976 401,808 186,665 345,402 390,000 390,000
I EXPENDITURES
Staffing
I Supplies/Materials
I Support Services
Charges & Fees
I Debt Service 801,862 330,823 977,168 938,262 1,028,400 450,946 450,946
Transfers
I TOTAL 801,862 330,823 977,168 938,262 1,028,400 450,946 450,946
I SERVICE INDICATORS:
I
I FUND BALANCE IMPACT:
Beginning Fund Balance 1,999,197 1,485,579 1,419,732 1,419,732 1,419,732 503,603 503,603
I Revenues 312,349 264,976 401,808 186,665 345,402 390,000 390,000
Expenditures (801,862) (330,823) (977,168) (938,262) (1,028,400) (450,946) (450,946)
I Transfers/Other Sources (Uses) (24,105) (233,131 )
= Added to/(Use of) Fund Balance (513,618) (65,847) (575,360) (751 ,597) (916,129) (60,946) (60,946)
I Ending Fund Balance 1 ,485,579 1,419,732 844,372 668,135 503,603 442,657 442,657
STAFFING:
I The Finance Director administers the Debt Service Fund as a peripheral duty under the general
supervision of the City Administrator and City Council
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A1 I
72.60/0 I
3.80/0 I
$761 I
9.30/0 I
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$28,584 I
198.70/0 I
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2.90/0 I
3.40/0
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DEBT INFORMATION
MOODY'S CREDIT REPORT
OCTOBER 23, 1996
Moody's Rating
Ten Year Debt Payout
Debt Burden
Direct Debt Per Capita
Average Annual Growth, F.V.,
1991 - 1995
Per Capita Income, 1989
Per Capita Income, 1989, City
as a % of State
Unemployment Rate, 1996
Hennepin County
State of Minnesota
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CITY OF SHOREWOOD
1997 DEBT SERVICE SUMMARY
Exoenditure Revenue
(1)
Year of Tax Revenue
Fund Description Issue Maturity Principal Interest Total Supported Supported
91 G.O. Improvement Series 1993A 1993 2004 40,000 9,670 49,670 49,670
96 Tax Increment Revenue Series 1990A 1991 2000 155,000 114,941 269,941 269,941
97 G.O. Storm Sewer Improvement 1991 1997 7,500 300 7,800 7,800
99 G.O. Improvement Series 1991A 1991 2002 95,000 28,535 123,535 123,535
TOTALS 297,500 153,446 450,946 7,800 443,146
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(1) Tax Supported includes residual fund equity; final tax levy was in 1996
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LEGAL DEBT LIMIT
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The legal debt limit is set by Minnesota State Statute and is equal to two percent (2%) of the City's total
market value. The limit increases as the value of the property within the City increases. The total net
amount of tax supported general obligation debt that the City of Shorewood can issue in compliance
with the legal debt limit is $11,141,798. Only debt which is repaid through the levy of an ad valorem tax
is subject to the legal debt limit. Although it retains outstanding debt, the City currently carries no debt
which is applicable against the legal debt limit, and does not anticipate the issuance of any tax
supported debt into the forseeable future. The computation of the debt limit, amount of debt applicable
to the limit, and the legal debt margin is as follows:
I
Market Value
$557,089,900
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Debt Limit: 2% of Total Market Value
$11,141,798
Amount of Debt Applicable to Debt Limit:
I
Total Bonded Debt
Less:
Special Assessment Debt
General Obligation Water Revenue Bonds
General Obligation Storm Sewer Bonds
Tax Increment Revenue Bonds
$4,402,500
(815,000)
(2,780,000)
(7,500)
(800,000)
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Total Debt Applicable to Debt Limit
-0-
Legal Debt Margin
$11,141,798
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SCHEDULED DEBT OUTSTANDING
IYEAR END 1996 1997 1998 1999 2000 2001 2002 2003 20041
G.O. Improvement Series 1993A 245,000 205,000 165,000 125,000 90,000 60,000 40,000 20,000 0
Tax Increment Revenue Series 1990A 800,000 645,000 490,000 345,000 0 0 0 0 0
G.O. Storm Sewer Improvement 7,500 0 0 0 0 0 0 0 0
G.O. Improvement Series 1991A 570,000 475,000 380,000 285,000 190,000 95,000 0 0 0
GRAND TOTAL 1,622,500 1,325,000 1,035,000 755,000 280,000 155,000 40,000 20,000 0
\0
0
DEBT REPAYMENT SCHEDULE
IYEAR 1996 1997 1998 1999 2000 2001 2002 2003 20041
Total Principal 767,000 297,500 290,000 280,000 475,000 125,000 115,000 20,000 20,000
Total Interest 210,168 153,785 172,405 181,976 18,588 11 ,777 5,139 1 ,430 480
GRAND TOTAL 977,168 451 ,285 462,405 461,976 493,588 136,777 120,139 21,430 20,480
-------------------
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The following graphs illustrate the information presented on the previous page:
SCHEDULED DEBT OUTSTANDING
$1,800,000
$1,600,000
$1,400,000
$1,200,000
$1,000,000
$800,000
$600,000
$400,000
$200,000
1998
2000
2001
2002
2003
2004
DEBT REPAYMENT SCHEDULE
$1,000,000
I- $900,000
z
::l $800,000
0
==
c:( $700,000
!z
w $600,000
:E
~ $500,000
w $400,000
u
:>
a: $300,000
w
en
I- $200,000
III
w
c $100,000
$0 , , I I I
<D r-- CXl 0> 0 .,.... C\I C') '<t
0> 0> 0> 0> 0 0 0 0 0
0> 0> 0> 0> 0 0 0 0 0
.,.... .,.... C\I C\I C\I C\I C\I
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SPEC~LASSESSMENTBONDS
G.O. Improvement Bonds, Series 1991A
G.O. Improvement Bonds, Series 1993A
TOTAL
PROPERlY TAX SUPPORTED BONDS
G.O. Storm Sewer Bonds, Series 1991
TAX INCREMENT REVENUE BONDS
Tax Increment Revenue Bonds of 1991
REVENUE BONDS
G.O. Water Revenue Bonds, Series 1995A
G.O. Water Revenue Bonds, Series 1995A
TOTAL
TOTAL BONDS PAYABLE
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CITY OF SHOREWOOD
SCHEDULE OF BONDS PAYABLE
DECEMBER 31, 1996 I
Final Bonds I
Interest Issue Maturity Authorized Total 12/31/96
Rates Date Date and Issued Redeemed Outstanding
5.10-5.85 11/1/91 2/1/02 $960,000 $390,000 570,000 I
3.50-4.45 12/1/93 2/1/04 325,000 80,000 245,000
1,285,000 470,000 815,000 I
8.00 9/1/91 2/1/97 31,000 23,500 7,500 I
9.00 5/1/91 2/1/00 920,000 120,000 800,000 I
3.90-5.50 11/1/95 2/1/11 1,920,000 0 1,920,000 I
4.00-5.40 11/1/96 2/1/1 2 860,000 0 860,000
2,780,000 0 2,780,000 I
$5,016,000 $613,500 $4,402,500
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CAPITAL PROJECTS FUNDS
Capital Projects funds are used to account for the acquisition and
construction of major capital facilities other than those financed by
enterprise funds.
Public Facilities/Office Equipment Fund - This fund was
established to account for various capital improvement projects which
may be financed without the need to issue bonds.
Park Capital Improvement Fund - This fund accounts for park land
acquisition and other capital improvements in the City parks.
Equipment Replacement Fund - This fund was established for the
purpose of funding the replacement of capital equipment.
Street Reconstruction Fund - This fund was established for the
purpose of funding the periodic reconstruction of City streets and
roadways.
MSA Road Reconstruction Fund - This fund was established to
account for the accumulation of Municipal State Aid (MSA) to fund the
periodic reconstruction of MSA designated roads.
Trail Capital Improvement Fund - This fund was establised for the
the purpose of funding the periodic extention of the City trail system.
As of the date of publication of this document, budgets for the Capital
Projects funds for 1997 had not been adopted by the City Council.
Accordingly, the budgets are presented as proposed for 1997.
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FUND:
Capital Projects
MISSION:
To provide an appropriate environment
for city employees to function efficiently
and for the public to congregate comfortably.
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SUBFUND:
Public Facilties/Office Equipment
FUND NO: 40
DESCRIPTION OF ACTIVITY:
The Public Facilties/Office Equipment subfund provides for the accumulation of funds for aquisition
and replacement of public facilities within the City and for office equipment utilitized by these
facilities.
OBJECTIVES:
HIGHLIGHTS/COMMENTS:
Revenues:
Misc. Revenue includes Special Assessments from previous projects and interest income
Transfers includes a transfer from the General Fund
Other Finance Sources is a Non- Appropriation Lease for the construction of a Senior/Community
Center. This is a method of providing long-term financing for this project. Payment of the lease will
be appropriated in the General Fund annually over a 12 year period.
Expenditures:
Capital Outlay:
Complete construction of the Senior/Community Center
Camera Equipment for Council Chambers
Transfers:
Transfer to the Trail Fund
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I FUND: # 40 SUBFUND: Public Facilities/Office Equipment
DEPT #
I BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted
ITEM 1994 1995 1996 1996 EST -96 1997 1997
I REVENUE
Misc. Revenue 57,180 9,240 8,555 397,294 408,837 1 ,444
I Transfers 125,000 25,000 10,000 90,084 139,584 15,000
I Other Financing Sources 311,000 311,000 311,000
TOTAL 182,180 34,240 329,555 798,378 859,421 16,444 0
EXPENDITURES
I Staffing
I Supplies/Materials
Support Services
I Charges & Fees
Capital Outlay 131,066 39,953 327,000 300,324 449,719 390,526
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Transfers 195,000 20,000 15,000 15,000 15,000
TOTAL 326,066 59,953 342,000 300,324 464,719 405,526 0
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SERVICE INDICATORS:
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FUND BALANCE IMPACT:
I Beginning Fund Balance 223,178 79,292 53,579 53,579 514,453 514,453
I Revenues 182,180 34,240 329,555 859,421 16,444 0
Expenditures (326,066) (59,953) (342,000) (464,719) (405,526) 0
I Equity Transfers In (Out) 66,172
Add to/(Use of) Fund Balance (143,886) (25,713) (12,445) 460,874 (389,082) 0
I Ending Fund Balance 79,292 53,579 41,134 514,453 125,371 514,453
I STAFFING:
I City Engineer oversees project designs. Construction for projects are contracted for
under a competitive bidding process.
I 95
SUBFUND:
Park Capital Improvement
MISSION:
To provide quality parks and recreational facilities
for the citizens of Shorewood.
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FUND:
Capital Projects
FUND NO: 41
DESCRIPTION OF ACTIVITY:
This subfund provides for major facilities and equipment for City parks. Fees collected from new
subdivision development and transfers from the General Fund are dedicated for the development
and improvement of City Parks.
OBJECTIVES:
- Construct improvements to various parks as detailed in the 1996-2000 Capital
Improvement Program.
HIGHLIGHTS/COMMENTS:
Revenues:
Park Dedication Fees from newly subdivided lots
Misc. Revenue, including interest income and park donations
Transfers includes a transfer from the General Fund
Expenditures:
Capital Outlay:
Remaining improvements to Badger and Freeman Parks as detailed in 1996-2000 Capital
Improvment Program - $ 55,000
Improvements to Freeman Park as detailed in the 1996-2000 Capital Improvement Program
Program - $65,000
Transfers:
Transfer to General Fund for Park Mainenance
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I FUND: # 41 SUBFUND: Park Capital Improvement DEPT #
I BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted
ITEM 1994 1995 1996 1996 EST -96 1997 1997
I REVENUE
Park Dedication Fees
55,500 20,250 24,500 7,250 17,500 24,000
I Misc. Revenue 13,514 26,854 14,388 5,750 4,862 28,235
Transfers 272,400 183,000 30,000 30,000 30,000 20,000
I TOTAL 341,414 230,104 68,888 43,000 52,362 72,235 0
EXPENDITURES
I Staffing
I Supplies/Materials
Support Services
I Charges & Fees
Capital Outlay 164,085 89,920 175,200 37,396 45,921 110,000
I Transfers 85,400 143,000 12,000 14,000
TOTAL 249,485 232,920 187,200 37,396 45,921 124,000 0
I SERVICE INDICATORS:
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I FUND BALANCE IMPACT:
Beginning Fund Balance 43,800 135,729 132,913 132,913 139,354 139,354
I Revenues 341,414 230,104 68,888 52,362 72,235 0
Expenditures (249,485) (232,920) (187,200) (45,921) (124,000) 0
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Add to/(Use of) Fund Balance 91,929 (2,816) (118,312) 6,441 (51,765) 0
I Ending Fund Balance 135,729 132,913 14,601 139,354 87,589 139,354
I STAFFING:
City Administrator oversees activity of park improvements.
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SUBFUND:
Equipment Replacement
MISSION:
To provide equipment for the Public Works
Department necessary for the efficient
maintenance of public roads, facilities and
other infrastructure.
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FUND:
Capital Projects
FUND NO:
42
DESCRIPTION OF ACTIVITY:
This subfund provides for the accumulation of funds for the aquisition and replacement of
equipment used in maintaining the City's facilities and infrastructure. This equipment includes
trucks, plows, front-end loaders, tractor/mowers, road graders, asphalt rollers and other equipment.
OBJECTIVES:
- Replace worn equipment in accordance with the Equipment Replacement Schedule.
HIGHLIGHTS/COMMENTS:
Revenue:
Misc. Revenue includes interest income and other misc. revenue
Transfers includes transfers from the General Fund and Sewer Fund
Expenditures:
Supplies/Materials:
Support Services:
Capital Outlay:
Purchase replacements of (2) LaOOO Dump Trucks and (1) John Deere Utility Vehicle
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FUND: # 42
SUBFUND: Equipment Replacement
DEPT #
BUDGET
ITEM
Actual
1994
Actual
1995
Budget Jan-Oct
1996 1996
Annual Proposed
EST-96 1997
Adopted
1997
REVENUE
Misc. Revenue
10,204 13,670
3,710
70
107
1,368
Transfers
94,500 99,225 126,936 104,186 104,186 109,395
Other Financing Sources
TOTAL
104,704 112,895 130,646 104,256 104,293 110,763
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EXPENDITURES
Staffing
Supplies/Materials
Support Services
Charges & Fees
Capital Outlay
19,939 196,592 209,475 151,563 158,552 150,710
Transfers
TOTAL
19,939 196,592 209,475 151,563 158,552 150,710
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SERVICE INDICATORS:
FUND BALANCE IMPACT:
Beginning Fund Balance
129,579 214,344 130,647
130,647 76,388
76,388
Revenues
104,704 112,895 130,646
104,293 110,763
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Expenditures
(19,939) (196,592) (209,475)
(158,552) (150,710)
(54,259) (39,947)
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Add to/(Use of) Fund Balance 84,765 (83,697) (78,829)
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Ending Fund Balance
214,344 130,647 51,818
76,388 36,441
76,388
STAFFING:
Public Works Director prepares equipment specifications and oversees equipment purchases, which
are purchased under the competitive bidding process.
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FUND:
Capital Projects
MISSION:
To provide for the rebuilding of deteriorated local
streets for the safe and efficient movement
of traffic within the City.
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SUBFUND:
Street Reconstruction
FUND NO: 43
DESCRIPTION OF ACTIVITY:
This subfund accumulates and provides the financial resources to upgrade and reconstruct
local streets.
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- Overlay those local streets in need of such repair.
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OBJECTIVES:
- Reconstruct local streets as scheduled in the Capital Improvement Program.
Projects include those scheduled for both 1996 and 1997.
- Reconstruct the bridge between Enchanted and Shady Islands
HIGHLIGHTS/COMMENTS:
Revenues:
Misc. Revenue includes interest income and other misc. revenue
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Transfers from General Fund
Reconstruct Strawberry Lane, Shady Island Bridge, Teal Lane, Mallard Lane & Wedgewood Drive
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Expenditures:
Supplies/Materials:
Support Services:
Capital Outlay:
Transfers:
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Transfers to the MSA Fund for City portion of project costs, and to the Trail Fund
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I FUND: # 43 SUBFUND: Street Reconstruction DEPT #
I BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted
ITEM 1994 1995 1996 1996 EST -96 1997 1997
I REVENUE
Misc. Revenue 32,894 44,141 10,065 50,414 53,300 14,103
I Transfers 230,000 250,000 270,000 270,000 270,000 290,000
TOTAL 262,894 294,141 280,065 320,414 323,300 304,103 0
I EXPENDITURES
Staffing
I Supplies/Materials
I Support Services
Charges & Fees
I Capital Outlay 44,036 34,154 723,000 60,627 62,000 1,093,600
Transfers 41,925 57,700 9,149 224,999 10,500
I TOTAL 85,961 34,154 780,700 69,776 286,999 1,104,100 0
I SERVICE INDICATORS:
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I COST INDICATORS:
I Beginning Fund Balance 495,148 672,081 932,068 932,068 968,369 968,369
Revenues 262,894 294,141 280,065 323,300 304,103 0
I Expenditures (85,961 ) (34,154) (780,700) (286,999) (1,104,100) 0
= Add to/(Use of) Fund Balance 176,933 259,987 (500,635) 36,301 (799,997) 0
I Ending Fund Balance 672,081 932,068 431,433 968,369 168,372 968,369
I STAFFING:
City Engineer oversees project designs. Construction for projects are contracted for
I under a competitive bidding process.
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SUBFUND:
MSA Road Reconstruction
MISSION:
To build and maintain a system of collector streets
to facilitate a safe and efficient traffic flow into and
out of the City.
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FUND:
Capital Projects
FUND NO:
44
DESCRIPTION OF ACTIVITY:
This subfund provides for the use of highway user funds from the State of Minnesota. The funds
are used for the reconstruction and maintenance of streets designated on the City's Municipal
State Aid (MSA) system. Each year $13,750 ofMSA maintenance funding is allocated to the
General Fund to offset program management costs.
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Misc. Revenue includes interest income and other misc. revenue
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OBJECTIVES:
- Continue planning for future improvements to MSA roads
HIGHLIGHTS/COMMENTS:
Revenue:
Intergovernmental revenue is construction and maintenance financing from the State of MN
MSA Program (All construction funds are held by the MSA Program until expended)
Transfers include transfers in from the Street Reconstruction Fund for the City's portion of
reconstruction costs.
Expenditures:
Supplies/Materials:
Support Services:
Capital Outlay:
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I FUND: # 44 SUBFUND: MSA Road Reconstruction DEPT #
I BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted
ITEM 1994 1995 1996 1996 EST-96 1997 1997
REVENUE
I Intergovernmental 207,557 204,793 344,550 224,333 224,333 215,266
I Misc. Revenue 4,656 6,741 8,637 9,847
Transfers 48,200
I TOTAL 212,213 211 ,534 392,750 232,970 234,180 215,266 0
EXPENDITURES
I Staffing
Supplies/Materials
I Support Services
I Charges & Fees
Capital Outlay 60,130 34,701 1,152,000 171 6,548
I Transfers 112,000
TOTAL 60,130 34,701 1,264,000 171 6,548 0 0
I SERVICE INDICATORS:
I
I COST INDICATORS:
I Beginning Fund Balance 711,313 863,396 1,040,229 1,040,229 1,267,861 1,267,861
Revenues 212,213 211 ,534 392,750 234,180 215,266 0
I Expenditures (60,130) (34,701 ) (1,264,000) (6,548) 0 0
I = Add to/(Use of) Fund Balance 152,083 176,833 (871,250) 227,632 215,266 0
Ending Fund Balance 863,396 1,040,229 168,979 1,267,861 1,483,127 1,267,861
I
STAFFING:
I City Engineer oversees project designs. Construction for projects are contracted for
under a competitive bidding process.
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FUND:
Capital Projects
MISSION:
To provide recreational hiking/biking trails consistant
with the adopted City Trail Plan for the general
enjoyment of all residents.
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SUBFUND:
Trail Capital Improvement
FUND NO: 45
DESCRIPTION OF ACTIVITY:
This subfund is established in 1994 to provide for the accumulation of financial resources to build
and maintain a system of hiking/biking trails throughout the City consistant with the Trail Plan
adopted by the City Council in 1992.
Misc. Revenues include interest income and other misc. revenue
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OBJECTIVES:
- Construct asphalt off-street trails in conjuction with street projects on Strawberry Lane,
Smithtown Road and Eureka Road
HIGHLIGHTS/COMMENTS:
Revenues:
Transfers from the Public Facilities, Street, and MSA Funds
Trail Construction Along Strawberry Lane, Smithtown Road and Eureka Road
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Expenditures:
Capital Outlay:
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I FUND: # 45 SUBFUND: Trail Capital Improvement DEPT #
I BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted
ITEM 1994 1995 1996 1996 EST-96 1997 1997
REVENUE
I Misc. Revenue 2,775 3,677 2,863 3,200 3,348 6,435
I Transfers 92,500 136,500 24,500 24,500 137,500
I TOTAL 95,275 3,677 139,363 27,700 27,848 143,935 0
EXPENDITURES
I Staffing
Supplies/Materials
I Support Services
I Charges & Fees
Capital Outlay 30,927 137,000 137,000
I Transfers
TOTAL 30,927 0 137,000 0 0 137,000 0
I SERVICE INDICATORS:
I
I COST INDICATORS:
I Beginning Fund Balance 0 64,348 68,025 68,025 95,873 95,873
I Revenues 95,275 3,677 139,363 27,848 143,935 0
Expenditures (30,927) 0 (137,000) 0 (137,000) 0
I = Add to/(Use of) Fund Balance 64,348 3,677 2,363 27,848 6,935 0
Ending Fund Balance 64,348 68,025 70,388 95,873 102,808 95,873
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STAFFING:
I City Administrator oversees activity of trail improvements.
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SUMMARY OF REVENUES AND EXPENDITURES - CAPITAL PROJECTS FUNDS
1997 BUDGET
Actual Actual Budget Jan-Oct Annual Proposed
1994 1995 1996 1996 EST-96 1997
Revenue
Public Facilities/Office Equip 182,182 34,240 329,555 798,378 859,421 16,444
Park Capital Improvement 341,414 230,104 68,888 43,000 52,362 72,735
Equipment Replacement 104,704 112,895 130,646 104,256 104,293 110,763
Street Reconstruction 262,894 294,141 280,065 310,414 323,300 304,103
MSA Road Reconstruction 212,213 211,534 392,780 232,970 234,180 215,266
Trail Capita/Improvement 95,275 3,677 139,363 27,700 27,848 143,935
Total Revenue 1,198,682 886,591 1 ,341 ,297 1,516,718 1,601,404 863,246
Expenditures
Public Facilities/Office Equip 326,066 59,953 342,000 300,324 464,719 405,526
Park Capital Improvement 249,485 232,920 187,200 37,396 45,921 124,000
Equipment Replacement 19,939 196,592 209,475 151,563 158,552 150,710
Street Reconstruction 85,961 34,154 780,700 69,776 286,999 1,104,100
MSA Road Reconstruction 60,130 34,701 1,264,000 171 6,548 0
Trail Capital Improvement 30,927 0 137,000 0 0 137,000
Total Expenditures 772,508 558,320 2,920,375 559,230 962,739 1,921,336
$900,000
$800,000
$700,000
$600,000
w
ffi $500,000
iii $400,000
a:
$300,000
$200,000
$100,000
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CAPITAL PROJECTS FUNDS
HISTORICAL REVENUE SUMMARY
...~..~..~..~..~..~..:..~..~..:..~..~..~..~..~..~..~..~..~..~..~.'~"T~..m~'~:~;;~~:~'~"~"~'l
!
~ ~:::::::::::: :::::-:: -:: -:: :::::::1
!
----- ------I
------------1
!
i
$0
1994
1995
1996
CAPITAL PROJECTS FUNDS
HISTORICAL EXPENDITURE SUMMARY
$1,200,000 ----------------------------------------------------
$1,000,000
f3
a:
8
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$800,000
$600,000
$400,000
$200,000
$0
1994
1995
1996
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I-+- Public Facilities/Office Equip
___ Park Capital Improvement
....... Equipment Replacement
-*" Street Reconstruction
--e- MSA Road Reconstruction
-Trail Capital Improvement
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1997
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-+- Public Facilities/Office Equip
___ Park Capital Improvement
....... Equipment Replacement
-*" Street Reconstruction
I --e- MSA Road Reconstruction
1_ Trail Capital Improvement
I
1997
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City of Shorewood
Capital Improvement
Program
Consisting of a Capital Improvement Plan
and a Finance Plan for the Years
1996-2000
107
The second phase is that of Programming. Each year the five-year Capital
Improvement Program is reviewed and updated based upon priorities established in
phase one. In addition, any changes to the Comprehensive Plan are made based
upon the phase one decision.
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1. INTRODUCTION
This Capital Improvement Program (CIP) is a coordinated schedule of municipal capital
projects, improvements, and purchases for the years 1996 through 2000. Furthermore, it
is a Capital Improvement Finance Plan. It identifies sources of revenue to pay for the
planned capital project improvements and purchases. There are two main parts which are
integrated into this program document: The Capital Improvement Plan and the Finance
Plan.
The Capital Improvement plan consists of several elements. The capital improvement
narrative explains each capital expenditure by function. The capital improvement project
schedule lists expenditures by year over the five year period. The Funding Source
Summary traces all expenditures and revenues in and out of each of the various funds, and
tracks fund balances during each capital improvement fiscal year. The section entitled
"Projects Not Assigned a Year" is a list of projects which have been identified but not
developed enough or attained a high enough priority to be scheduled at this time. The final
schedule in this section is a summary of expenditures by funding source.
The Finance Plan section is a summary of general fund appropriations for capital projects
and a summary of activity in the capital reserve fund over the five year period of the CIP.
Also included in this section is a sample Capital Improvement Budget Resolution which
would have to be passed separately for the first year of the program, 1996. It budgets
capital purchases and projects for the year.
The Capital Improvement Program is an important element of the comprehensive planning
process. See Step 4: "plans, projects, programs" of the Comprehensive Planning Process
Chart on Page 2. It is the bridge between policy planning and implementation. It is the
direction the City will take over the next five years and beyond in undertaking and
financing capital improvements consistent with the City's Comprehensive Plan. With this
Capital Improvement Program, the City Council is integrating the City's physical needs
with financial resources.
It is important to recognize that needs, resources, and projections change over the years.
Therefore, it needs to be a fluid program, with review and update at least annually.
The CIP's place in the City Council's work agenda is explained well in the City's
Comprehensive Annual Financial Report:
"The City Council recognizes that its work consists of more than responding to
citizen requests and adopting an annual budget. The City Council's calendar
consists of three phases. The first phase is Planning, which includes employee and
systems evaluations, review of the previous years work plan, review of the City's
Comprehensive Plan Executive Summary, review of the Statements of Purpose and
Values, and identification and prioritization of issues for the next twelve and
twenty-four months.
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The third phase is Budgeting. The Capital Improvement Budget is established as
year one of the five-year Capital Improvement Program. This five-year Capital
Improvement Program is a very important financial planning document as it projects
the City's capital improvement needs and identifies financial resources to meet those
needs. It clearly identifies areas where policies are lacking and where problems
may arise in the future".
Each project which is identified in this program must be approved by the City Council
under normal processes. A typical project public improvement process is shown as a
separate Appendix.
109
1
2
3
4
5
Comprehensive
PlannIng Process
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Planning Tactics
Planning Inventory
Physical - Economic - Social
land 1:r'an~- Communit:y pooulaWn propen:y rr.ance::
use ~-oon ~iliCe5 valUt:5 ~~
Policy Plan
81anning and
oeveIOj?merrt;
policies plan
inven-COry ~oals and
analysis objectives
Plans. Projects. Programs
Implementation
110
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II. CAPITAL IMPROVEMENT PLAN
The first section of the Capital Improvement Plan explains proposed capital projects and
expenditures by function: water, streets, drainage, sanitary sewer, public facilities,
equipment, and parks. It consists of a project narrative, a project schedule, and a funding
source summary which traces the affect of the scheduled projects on the various funds in
the City.
111
WATER
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The City Council has recognized the importance of providing a safe, reliable water system
for the residents of Shorewood to meet domestic, commercial, instructional, and fIre flow
demands in the City. In so doing, they have directed that a multi-year program be
undertaken to expand the municipal water system. The goals of this program include:
· Interconnect the several isolated municipal systems that now exist within the
City to improve reliability and provide adequate flow for fIghting fIres.
· Make municipal water available to new development.
. Provide adequate storage, including a tower on the west side of the City, to
meet peak demands and fIre flow requirements and to improve system
operation.
. Finance water system improvements through assessments, trunk charges,
and user fees.
In 1995 the City adopted an ordinance which specifIes assessment and trunk charge
procedures. In 1995 the City completed a feasibility report for improvements to the
Boulder Bridge and Badger Field water systems, including connection of the Boulder
Bridge System to a new water tower proposed for the Minnewashta School site, extension
of the Boulder Bridge system to serve the Heritage Development on Edgewood Road, and
extension of the Badger Field system to serve the Gideon's Woods development on
Manitou Road. The watermain improvements are scheduled for substantial completion in
1995 and the water tower should be on line by the late summer or early fall of 1996.
In order to properly plan the sequencing of the remainder of the proposed improvements,
an implementation plan is now in the process of being developed. The plan will identify
proposed phasing of water system improvements over a 10 to 15 year period. Criteria used
to sequence phasing includes:
· Provide municipal water to new developments.
. Interconnect existing stand-along hydro pneumatic systems.
. Coordinate water system improvements with street reconstruction needs.
. Provide water to residents requesting service.
. Fund improvements through assessments, trunk charges, and user fees.
. Implement the most cost-effective segments fIrst.
. Provide service for portions of the City of Victoria.
1996:
The following watermain segments are proposed for construction in 1996:
. Eureka Road from Smithtown Road to Birch Bluff Road to serve a
proposed 18 unit development scheduled for construction in 1996. This
work will be done concurrently with reconstruction of Eureka Road to MSA
standards.
. Strawberry Lane from Smithtown Road to West 62nd Street needs to be
reconstructed. Watermain will be installed in conjunction with street
reconstruction. Construction of a trail, using MSA funds, will be
considered as part of this project.
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.
A watermain is proposed along Smithtown Road from Boulder Bridge
Circle to the Victoria City limits in order to provide service to the northeast
area of Victoria. A meter station will be included to measure water usage.
A short length of watermain will be constructed along Manor Road to serve
the proposed Blegin development, located south of Vine Street.
.
.
Another major segment proposed for 1997 is along Highway 7 from Shorewood Oaks
Drive to Eureka Road providing service to the proposed 64-unit senior citizens housing
project. Other projects proposed for 1997 include Wedgewood Drive and adjoining streets,
which are in very poor condition and in need of reconstruction.
1998:
During 1998, water service is proposed for Birch Bluff Road and the portion of Edgewood
Road lying east of Noble Road. Additional areas of water system expansion include
Woodside Road and the adjacent streets west of Howard's Point Road of the Boulder
Bridge system.
The proposed Badger field system expansion includes the Echo Road, Shorewood Lane
and Timber Lane areas.
1999:
Water system expansion is proposed for Country Club Road between Smithtown Road and
Yellowstone Trail, Yellowstone Trail between Country Club Road and Lake Linden Drive
and Lake Linden Drive between T .H. 7 and Yellowstone Trail. Country Club Road,
Yellowstone Trail and Lake Linden Drive are proposed for reconstruction with MSA funds
along with expansion of the water system.
The Glen Road area including Star Lane, Star Circle and Club Lane are also proposed for
water service expansion during this construction year.
2000:
The year 2000 includes Yellowstone Trail west of Country Club Road and the Pleasant
A venue/Wiltsey lane area. Yellowstone Trail between Country Club Road and Eureka
Road may prove to be cost prohibitive due to the low number of assessable units along this
segment. However, construction of this segment is desirable in order to loop the Country
Club/Y ellowstone area with the Shorewood Oaks/Eureka area.
113
I
~;;:- ..... ......./....... ro;; ...
......... ... ..... .......
Street Name From To Total Amount
1996 :
Eureka Rd Smithtown Rd Birch Bluff Rd $129.411.00
Smithtown Rd Countrv Club Rd Club La 90,612.00
Smithtown Rd Club La Wedgewood Dr 118,030.50
Smithtown Rd Wedgewood Dr Eureka Rd 40,257.00
Manor Rd Vine St 200' South 18,940.50
StrawberrY Lane Smithtown Rd Maule Ave 165.375.00
Smithtown Rd Boulder Bridge Cir South city limits 149,431.50
Annual Totals $712,057.50
1997:
Wedgewood Dr Smithtown Rd Tona Bay Limits . $198.917.10
Mallard La Wedl!WOod Dr Cul-de-sac 34,290.00
Teal La Wedl!Wood Dr Cul-de-sac 24,381.00
St Albans Bay Rd Excelsior Blvd Manor Rd 167.575.50
St Albans Bay Rd Excelsior Blvd Easement 119.839.50
Manor Rd St Albans Bav Rd Knightsbridge Rd 147,933.00
TH No.7 Shorewood Oaks Dr Eureka Rd 125.847.00
Annual Totals $818,783.10
1998:
Timber La Smithtown Rd Cul-de-sac $159,826.50
Shorewood La Smithtown Rd Cul-de-sac 84,334.50
Echo Rd CountrY Club Rd Smithtown Rd 182.088.00
Birch Bluff Rd Grant Lorenz Rd Eureka Rd 217.633.50
Edgewood Rd Noble Rd Grant Lorenz Rd 223.033.50
Woodside Dr Boulder Bridge Dr Howards Pt Rd 217,255.50
Boulder Bridge Cir Boulder Bridge Cir Cul-de-sac 30,982.50
Kathleen Ct Woodside Dr Cul-de-sac 28.917.00
Woodside La Woodside Dr Cul-de-sac 27.540.00
Annual Totals $1,171.611.00
1999:
Yellowstone Tr Lake Linden Dr CountrY Club Rd $91.516.50
Lake Linden Dr Service Rd TH No. 7 Yellowstone Tr 81.189.00
Club La Smithtown Rd Cul-de-sac 79,083.00
Star La Smithtown Rd Cul-de-sac 65.205.00
Star Cir Star La Cul-de-sac 16.038.00
Manitou La Glen Rd Amlee Rd 29,133.00
Amlee Rd Manitou La Cul-de-sac 71.401.50
Glen Rd Wedgewood Dr Manitou Rd 260,050.50
CountrY Club Rd Yellowstone Tr Smithtown Rd 119,313.00
Annual Totals $812,929.50
2000:
Yellowstone Tr Club Valley Rd Tee Tr $24,948.00
Wiltsev/Pleasant Yellowstone Tr Cul-de-sac 93.771.00
Yellowstone Tr CountrY Club Rd Eurkea Rd (lst Ave) 315,751.50
Annual Totals $434,470.50
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STREETS
The need for safe, well-maintained streets has been recognized as important by the City of
Shorewood, as well as by the traveling public in general. Street maintenance functions
have annually been budgeted in the general fund as follows: patching $30,000; and seal
coating $35,000. In addition, funds have been set aside for street overlays ($80,000 per
year) and reconstruction, which is growing to $270,000 in 1996. Public Works and
Engineering believe that it may not be economically advisable to continue maintenance
functions without reconstruction. Proper drainage and sub grade of a roadway are essential
to long pavement life and are left uncorrected with a simple overlay.
Payin~ for Street Improvements:
In addressing the policy consideration identified in the 1992-1996 CIP, specifically design
standards and financing options, the City Council established and accepted the final report
of a Street Reconstruction Financing Task Force in 1992.
During 1993, the Council considered a special assessment ordinance consistent with the
recommendations of the Task Force of assessing one-third the cost of a typical street, and
similar to the program described in the 1993-1997 CIP. The Council determined that the
proposed ordinance should not be adopted at this time. There was concern voiced for the
actual benefit to property owners from improving collector streets, for the concept of a
special assessment adding to the "tax burden", for truck traffic due to construction, and for
the fact that many streets do not have water utility mains under them.
Since the Council has decided to proceed with expansion of the City's water system as
identified in the comprehensive plan, the question of how to finance street reconstruction
becomes more imperative. Ideally, street reconstruction should be done concurrently with
watermain construction to minimize disruption to affected residents and traffic flow, and
reduce costs. The City Council has determined, with the acceptance of this document that
street reconstruction is not to be paid for by special assessments. Most collector streets are
designated MSA streets and have MSA funding to help pay for any reconstruction. Streets
constructed over the last 15 years or so should not need reconstruction for perhaps over 20
years. Therefore, if a newer street is dug up for the installation of watermain the Council
feels it is not fair or proper to "reassess" the property owners for that improvement. The
remaining local streets, over 15 years old, are in areas which seem to prefer roads which
are not "new", or more rural in character.
This document increases the taxing effort for this purpose. It is accelerated by $20,000 per
year, $190,000 in 1996 to $270,000 in 2000 in anticipation of greater street reconstruction
needs. The annual overlay effort remains constant at $80,000. The City Council
recognizes that the loss of special assessment revenues will need to be offset by additional
general funds going to the street reconstruction account. This can be done by increasing
the "scheduled transfer" in the CIP, or transfer "surplus" funds on an annual basis. The
later is recommended at this time. Certainly the tax revenues returned to the City upon the
end of the Shorewood Tax Increment Finance District should be, at least partially,
designated for the street reconstruction fund.
115
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Streets Defined:
Shorewood has two classes of streets: standard local streets and MSA/local collector
streets. MSA stands for Municipal State Aid. In 1990, Shorewood became a part of
the MSA system and therefor eligible for State funding for a portion of the major roadway
in the City. Currently, the amount allocated is about $215,000 per year. Approximately,
25% is being utilized on program management, planning, and easement acquisition for
future MSA projects. There is a potential penalty for not using the funds on a timely basis.
Construction funds from MSA may not be used for local utility improvements (i.e.
watermains). They can, however, be used for storm sewer (in the roadway) sidewalks,
trails, and must utilize curb and gutter. Street planning should incorporate trail plans as
adopted by the City Council (see Park and Trail section).
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MSA/LOCAL COLLECTORS
Desi2n Policy:
The current minimum width and current Shorewood standard for MSA streets is 26 feet.
This width could be adjusted by the City Council (with State approval) if factors might call
for a different width, such as the need for on-street bike lanes, need for on-street parking,
high traffic counts, or other safety considerations. Such changes should be made only after
holding a public information meeting. Curb and gutter is required on MSA system streets.
Reconstruction Project Schedule:
The current, average estimated cost per mile of reconstruction to MSA standards is
approximately $871,000, including an allowance for storm sewers. The following project
list is a blending of reconstruction needs with available fmancial resources and water
system improvement needs.
117
.<'.:";0:..;::::;.'.:':.:':.:.. ":. i:":~:::-'::::;/:::;:;;.:::.'::i(::::{:';i';;:;:i:':;.:]\lS^ "'S';rR ~E;r" Ii ECO'N ST'~ uCTiQN::"Nii~ns .. .:.::.:::.:...:..:::::.::.:..:.:....::.::::::::::.;;:..
:.
FO(YI'A(;K
STnEET
FROM/TO
19%
1991
19<<)8
1999
2000
4,200
Country
Smlthtown noad Club/Eureka
$670,O<Xl
1,100
Lake Linden
Drive/Country Club
Yellowstone Trail Road
$302,000
.....
.....
00
1,500
Frontage Rd.
/Yellowlitone Trail
Luke Linden
$247.000
2 ,3 00
COUll"')' Club
Y cllowlitonc
Trail/Smithlown
Road
$399.()(XI
2,150
Eureka
Smilhlown/
Birch Bluff
$482.()()()
$1,152,000
$0
$0
$94H,OOO
$0
-------------------
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Additional projects for the future include:
. Cathcart Drive (2,640 feet) - $518,800
. The remainder of Smithtown Road
. Galpin Lake Road (must be added to MSA system) - $460,000.
. Excelsior Boulevard from St. Albans Bay Road east (must be added to MSA
system) - $371,300
. Covington Road (2,400 feet) - $396,000
Because of the time and potential additional expense for obtaining right-of-way, clearing
existing utilities, and gaining the required permits, each potential project will have to be
approved on its own individual merit. Therefore, the above list is considered a goal over
the next five years with revision as necessary. Due to the complexity of reconstruction
projects, a two-year timetable for each project from start to finish should be anticipated.
At the end of this MSA section is a "MSA System" map (current and proposed).
Fundin~ Source Summary:
The following funding source summary illustrates where dollars will come from to fund the
project schedule. If the projects programmed for the years 1996 - 2000 proceed as
scheduled, an advance of future MSA allocations will need to be requested to make up the
projected funding deficit as shown in the following table.
1996 1997 1998 1999 2000
Fund Balance, Jan. 1 $913,290 $42,040 $99,990 $301,240 $28,290
MSA Contributions $215,000 $71,700 $215,000 $215,000 $0
Transfer - Street $48,200 $0 $0 $137,100 $24,700
Reconstruction
Transfer - Trails $(112,000) $0 $0 $(88,200) $0
Projects/Expenditures $( 1,152,000) $0 $0 $(948,000) $0
MSA Advance Funds $143,300 $0 $0 $424,900 $0
Program Management $(13,750) $(13,750) $(13,750) $(13,750) $(13,750)
Fund Balance, December 31 $42,040 $99,990 $301,240 $28,290 $39,240
119
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The State of Minnesota allocates fund to cities over 5,000 in population to improve
designated Municipal State Aid streets. The mileage of City streets designated as MSA
streets is according to a ratio established by the State. Annual allocations for this purpose
are made by the State according to a formula which considers a City's population and its
need for funding for MSA streets. It is anticipated that the City's annual MSA allocation
for the next five years will be as shown above. Expenditures shown above are as listed in
the Municipal State Aid section of the Streets and Highways schedule.
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LOCAL STREETS
Desit:n Policy:
When the City determines that a street should be reconstructed (work beyond patching, seal
coating, and overlay), it would be rebuilt to its current width. Current width could be
adjusted by the City Council upon request of the property owners or by the Council
following a public information meeting if traffic counts or safety considerations suggest a
wider street is warranted.
The City's Street Reconstruction Financing Task Force broke the local streets down into
three categories:
. Standard local
. Substandard local
. Other
24' +
20-24'
less than 20'
There are potential safety and legal concerns in reconstructing a street today to less than a
20' width. This needs to be reconciled prior to reconstruction of any of our narrow streets.
Shady Island Bridt:e. The 1994 annual bridge inspection revealed substantial bridge
deterioration over the past year. Enough deterioration has occurred, in fact, that weight
posting and repair were necessary in 1994. In addition, previous reports indicate that the
useful life of the bridge will be running out within the next few years.
Therefore, it will be necessary to begin the process of replacing the bridge, with the
following steps.
1) Study the feasibility of the various options available for bridge replacement,
their costs, and funding options.
2) Plan for project expenditures in 1996.
3) Establish an advisory group of island residents.
Reconstruction Project Schedule:
Local street reconstruction needs have been coordinated with the city-wide water system
implementation plan to minimize disruption to affected residents and traffic flow, and to
reduce costs. Those streets that presently do not have watermains are programmed for
reconstruction when watermain is installed. Strawberry Lane is a high priority street for
reconstruction and is ready for watermain installation since a trunk line is available along
Smithtown Road. Some of the project funds shown in the table below should be expended
in the preceding year for preliminary surveys and design so projects can be bid early in the
year.
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$97,000
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Strawberry
.49 Lane $383,000
.09 Teal Lane $72,000
Shorewood
Lane
.16
.11
.09
.17
.30
0.30
TOTAL
Dellwood
Lane
$82,500
Mallard
Lane
Timber
Lane
Wedgewood
Drive
$72,000
$143,100
$306,600
Pleasant!
Wiltsey
Shady
Island
Bridge
$268,000
$260,000
$643,000 $450,600 $240,100 $82,500 $268,000
In addition to this list, sections of S1. Alban's Bay Road may need striping or widening due
to traffic increases which have resulted from closure of slip ramps on Highway 7. Murray
Street may need reconstruction following subdivision construction. Additionally, the
following streets have been identified as the next priority:
Noble Road
Wild Rose
Garden Road
Srnithtown Lane
700'
2,360'
540'
850'
$104,000
$245,000
$ 78,000
$110,000
Streets and conditions need to be re-evaluated each year so that more specific plans can be
established. Only the first year of this plan is considered II authorized. II
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Fundine Source Summary:
The following funding source summary illustrates where dollars will come from to fund the
project schedule.
1996 1997 1998 1999 2000
Fund Balance, Jan. 1 $913,290 $412,655 $165,549 $147,547 $169,583
General Fund $270,000 $290,000 $310,000 $330,000 $350,000
Contribution
Tfr - 5% to Trail Fund $(9500) $(10,500) $( 11 ,500) $(12,500) $(13,500)
Overlay Projects $(80,000) $(80,000) $(80,000) $(80,000) $(80,000)
Projects/Expenditures $(643,000) $(450,644) $(240,100) $(82,500) $(268,000)
MSA Project Funding $(48,200) $0 $0 $(137,100) $(24,700)
Interest Income @ 5% $10,065 $4,038 $3,599 $4,136 $3,335
Fund Balance, December $412,655 $165,549 $147,547 $169,583 $136,718
31
The City budgets funds for the overlaying and reconstruction of local City streets. The
Street Reconstruction Fund is established as a reservoir for these funds. Revenues are
budgeted transfers from the General Fund and expenditures are as shown in the Streets and
Highways schedule for local streets. Fund balances are allocated to future local street
improvements.
1996 Activities:
. Annual seal coating and patching programs will continue as funded through the
general operating budget.
. is set aside each year for the ongoing overlay program.
. Investigate the Lake LindenffH 41- TH 7 intersection and service road. Among the
alternatives to be considered are:
Closing the Lake Linden access to TH 7;
Upgrading the frontage road;
Upgrading the TH 41ffH7 intersection; and
A combination of these alternatives.
At this point there are no cost estimates.
Preliminary design should be undertaken in late 1995 for projects scheduled
in 1996 so that projects can be let early in 1996.
Acquisition of right-of-way necessary to do future planned projects should be undertaken
so the schedule can be adhered to.
./
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STORMWATER MANAGEMENT
The major goal of the fIrst few years of this capital program will be the implementation of
projects that are funded with the Storm Water Utility Fund. These projects are, by
definition, small in scope. No single project should be larger than $15,000, and it is
anticipated that they will average about $3,000.
Funding for the Glen Road and Grant-Lorenz drainage projects are still included in this
schedule, but the public need or desire for these projects should be investigated before
initiating them. The Minnehaha Creek Watershed District has expressed interest in
completing the Glen Road project, and may be willing to participate in the cost.
The two planned projects would require establishment of separate watershed taxing districts
from which 70% of the project cost would be collected through special assessments:
Glen Road. This project consists of developing ponds two and three as
delineated in the Glen Road drainage report prepared by the watershed. Also
included are the interconnecting pipes and rough estimate of the easements required.
Grant-Lorenz. This project entails improvement to the drainageway north of
Smithtown Road along Grant-Lorenz. Included are ditch cleaning, culvert
replacement, and realignment in some areas.
Project Schedule:
Glen Road:
Easements $88,000
Construction $115,000
Grant-Lorenz:
Easements $5,000
Construction $58,000
TOTAL $88,000 $120,000 $58,000 $0 $0
Fundin~ Source Summary:
The following funding source summary illustrates where dollars will come from to fund the
project schedule:
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1996 1997 1998 1999 2000
Fund Balance, Jan. 1 $97,644 $16,400 $69,392 $87,527 $122,515
Utility Fee Revenues $44,000 $44,000 $44,000 $44,000 $44,000
General Fund Contribution $10,000 $10,000 $10,000 $10,000 $10,000
Drainage District Revenue $0 $139,300 $42,000 $0 $0
Maintenance Expenditures $(47,644) $(22,000) . $(22,000) $(22,000) $(22,000)
Project Expenditures $(88,000) $(120,000) $(58,000) $0 $0
Interest Income @ 5% $400 $1,692 $2,135 $2,988 $3,863
Fund Balance, December 31 $16,400 $69,392 $87,527 $122,515 $158,378
The Storm Drainage Fund is established to finance maintenance of the City's storm sewer
system, and to fund future drainage projects. Revenues are derived from a utility charge to
all properties within the City. The City anticipates that 50% of annual revenues will be
used to maintain the system, and 50% will be available for drainage projects. Annual
contributions from the General Fund and tax levies on special drainage districts will
complete the funding requirements for drainage projects. The amounts shown for drainage
projects are as listed on the Storm Drainage Schedule.
The following page is a flow chart which explains funding for the Shorewood Stormwater
Management Program.
127
The Shorewood Stormwater Management Program
Funding Outline
Funding
Source:
.-
N
00
Issue
Addressed:
Shorewood/Lake System @
Stormwater Management
Utility Fee=$3.75/Quarter
$20,OOO/Year
Sixteen separat~
Watershed Districts
with Taxing Authority
20% of
Project Cost
10%of
Project Cost
70% of
Project Cost
$20,OOO/Year
Stormwater System
Maintenance Projects
Stormwater Management
Improvement Projects
Conl1necl Within Separate
Watershecl Districts
- -_..__.~~~~......__._...__. ."----
0) City-wide utility district, Simple lee schedule based partially on water rUllo}I
~ Generalfund contribution to city-wide drainage projects.
C9 Special taxing district chmges based on value will be levied only when a
project is done within that watershed disllict.
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MISCELLANEOUS MAINTENANCE PROJECTS
The City sets aside $20,000 per year to fund miscellaneous projects to correct drainage
problems. It is suggested that the City implement corrective measures in 1996 for all
priority 1 projects and as many priority 2 projects as the allocated $20,000 plus the
unexpended carry-over, estimated at $27,644, from 1995 will fund. If funds are sufficient
for all priority 1 and 2 projects, priority 3 projects should also be implemented, beginning
with the oldest issue until funds are exhausted.
CRITERIA FOR MINOR DRAINAGE PROJECTS
TO BE FUNDED BY STORMW A TER UTILITY
GENERAL -
Projects to be funded under this utility will include only
those projects that are estimated to cost less than $15,000.
Projects will be completed in order of priority, as defmed
below and as categorized and dated by the Public Works
Director. Where two (2) or more projects have the same
priority, the older of the projects will be completed first,
funding permitted. Total project spending per year will not
exceed $30,000 or the fund balance, whichever is smaller.
1) PUBLIC SAFETY AND HEALTH
Primary attention will be paid to those projects that impact the public health or
safety. These projects would include ice problems on the road, erosion that is
causing a hazardous structural problem (i.e. undermining a road), or storm water
that is causing a significant health problem (such as flooding the sanitary system).
2) SUBSTANTIAL FINANCIAL IMPACT TO THE CITY
This category will include those projects that, while not endangering the public
health, will still have a negative impact on the residents as a whole. Projects in this
category include minor infrastructure replacement that cannot be funded cost
effectively by other means. Other potential projects include erosion causing
property damage and minor structure replacement.
3) PUBLIC NUISANCE
This category includes those projects that cannot be considered a substantial hazard,
are not likely to cause a financial loss to the City, but are a public nuisance. These
projects include standing water in the roadway, unwanted flooding in public parks,
and minor erosion projects.
4) PRIV A TE NUISANCE
Finally, those projects that are a nuisance to a single residence or small group of
residences that the City Council deems that the City has some responsibility to help
correct. These projects include those instances where a large drainage area is
causing a problem to a small area, and the homeowner(s) is (are) willing to allow a
right-of-entry to City crews without cost.
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MISCELLANEOUS MAINTENANCE
The following items are only excerpts taken from a list of drainage problems and
complaints to demonstrate prioritization of problems.
Priority 1. Public Safety and Health
. Near Mountain Boulevard, sump pump and drain tile discharge to street - (8/94).
. Old Market Road, sump pump discharge to street - (4/95).
Priority 2. Substantial Financial Impact to City
. Morgobsky drainage and 1&1 problem, along Smithtown Road - (3/94) plans
complete pending cost split with county.
. Minnetonka Drive storm sewer system - (10/94).
. Smithtown, driveway flooding - (3/94), plans complete, cost split with county
pending.
. Apple Road, driveway property flooding - (8/95).
Priority 3. Public Nuisance
. Harding Avenue in front of Agaard residence - (12/92).
. Bracketts Road in front of Champion residence - (1/93).
. Grant Lorenz "puddling" - (10/94).
Priority 4. Private Nuisance
. Rear yard drainage problem at Brown residence along Harding Lane - (6/92).
. Bache sump pump drainage, 5535 Wedgewood Road - (5/94).
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SANITARY SEWER SYSTEM
The operation and maintenance of the sanitary sewer system is a City responsibility
necessary to protect the public health. The existing system covers nearly all property
within the City limits and includes varying sizes and types of gravity sewer along with 18
lift stations to transport sewage where gravity flow is not possible.
The system can be divided into roughly two categories, the older, original portions
constructed by the City in the early 1970's and the newer portions constructed as a part of
relatively recent development.
As the older portions of the system are nearing 20 years old, recent expenditures have
focused on the maintenance and cleaning of the older gravity lines combined with the
rehabilitation of lift stations (which is now completed). Maintenance has consisted of
flushing, televising, and sealing to prevent the inflow and infiltration (1&1) of clear (ground
and rain) water into the system. In 1994 a Comprehensive City-wide clear water inflow
and infiltration inspection program was completed. Rehabilitation of the lift stations
consisting primarily of conversion to modem systems and the replacement of worn parts
was completed in 1994.
Inflow and Infiltration (1&1) Control:
1&1 reduction is desirable from both an economic and environmental standpoint. Reducing
the amount of clear water in the sanitary system should reduce the charges levied by the
Metropolitan Council Environmental Services (MCES) and reduce the operating time of the
lift stations. Data from the MCEC and lift station run times will be analyzed yearly to
determine what, if any, benefit is being realized by the City. The economic worth of the
environmental issues involved is necessarily a matter of council policy.
In 1995 the MCES established a Task Force to review its cost allocation methods. At the
present time, the MCES uses a single rate system which allocates its current operating
expenses to the user communities on the basis of the wastewater flow each community
contributes. Some communities, particularly the core cities, have argued that it is more
costly to serve outlying communities and, therefore, those communities should be charged
a higher rate. To assist in investigating the current MCES rate structure, the Task Force
established a technical advisory committee. This is made up of representatives from
various user communities. Shorewood is represented on the committee by the City
Administrator.
At this time, there appears to be little support for changing the single rate cost allocation
method now used by the MCES. However, there does appear to be strong support for
raising the portion of the debt service paid by SAC charges thereby requiring an increase in
the SAC rate. Increases in the SAC rate are likely. Since the SAC rate charged by the
MCES is uniform, and Shorewood has relatively few new connections each year, but is a
"wet" community, a SAC increase could be of some benefit to Shorewood because it
would tend to reduce the growth of sewer rates.
An important recommendation that the Technical Advisory Committee has made to the Task
Force deals with inflow and infiltration (1&1) reduction. A study recently conducted
indicates that the MCES could save $2 million per year if all 1&1 in the sewer system were
reduced to normal levels. The suggestion is for the MCES to allocate a total of $1 million
per year in the form $50,000 maximum loans to user communities for 1&1 reduction
programs. The communities would pay the loans back at the rate of $10,000 per year.
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However, if progress can be shown toward reducing 1&1, the loans would be forgiven.
All of the details of this program are yet to be developed. It is not clear as to whether or not
the Task Force will adopt or endorse the committee's recommendations. If the MCES
adopts such a program, Shorewood should apply to participate.
In the interim, it is recommended that Shorewood continue its efforts to control 1&1 by
proceeding in 1996 with an 1&1 study approved as part of the 1995 operating budget. The
study would identify an approach to investigating 1&1 in Shorewood's collection system,
including methods to quantify excessive 1&1 and an ongoing program to reduce excessive
1&1 where cost-effective.
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PUBLIC FACILITIES AND OFFICE EQUIPMENT
Plans must be finalized on the disposition of the old buildings at Badger Park. A new
shelter needs to be built to house the Badger well. This should be completed in 1996.
Park Commission and Planning Commission have identified a parcel of land on Academy
Avenue which could be sold with the proceeds going to park improvements. The City
would receive only a prorated share of sale proceeds.
Current plans call for the City to contribute $311,000 to the Southshore Senior/Community
Center project in 1996. The hockey rink at Badger Fields will need to be moved to allow
for the Senior Community Center.
The City Hall Council Chambers needs improvement in audio and video equipment for
presentations. The carpeting will need replacement in perhaps 3 years. These improvements
are scheduled for 1996 through 1998.
The Council has concluded that an increasing amount of funds should be set aside each
year so that timely upgrades to computer systems can be made. Because these funds are
"set-aside" rather than "expended" each year, the set aside is shown at the bottom of the
Funding Source Summary. The balance is shown as "designated" for office equipment on
the Chart.
The Shorewood City Council has established affordable senior housing in Shorewood as a
major goal and has acknowledged that this goal may require expenditure of public funds.
The staff is to be proactive in attempting to reach this goal.
$10,000
Badger Well Building (1996) - Water Fund
Senior Center
Move Hockey Rink
Council Chambers: Audio
Pro'ection
Camera
6,000
327,000
10,000
15,000
5,000
5,000
15,000
15,000
15,000
15,000
15,000
15,000
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48,755
29,199
14,600
9,772
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Fund Balance, Jan 1
General Fund
Contribution
Senior Center Fundin
S ecia1 Assessments
Public Facilities Prooects
Transfer to Trail Fund
Interest Income at 5%
Total Fund Balance,
Dec 31
Designated for Office
E ui .
U ndesignated Fund
Balance
The Public Facilities Fund was established from the former Capital Reserve Fund. The
purpose of the fund is to accumulate amounts to finance future public facilities and
equipment replacement and acquisitions. The transfer to the Trail Fund is carried over from
the Capital Reserve Fund. The transfer is made from the undesignated fund balance and
will continue until the year 2000. Thereafter, should it be deemed that this amount is
needed for trail develo ment an additional ca itallevy for trails will be necessary.
311,000
7,000
(327,000)
(15,000)
1,555
63,755
(6,000)
(15,000)
1,444
59,199
(5,000)
(15,000)
1,454
59,600
(15,000)
1,702
69,772
(15,000)
1,834
75,202
15,000
30,000
45,OQO
60,000
75,000
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EQUIPMENT
The Equipment Replacement Schedule, as laid out on the next page, identifies the year that
each piece of equipment is likely to need replacement. The overall purpose of the schedule
is to help us identify the financial resources that will be necessary to maintain an
economical Public Works fleet which meets the City's needs.
The schedule indicates that $99,225 should be set aside in 1995. An increase in the set-
aside amount of 5% per annum may be necessary to keep up with inflationary trends in the
heavy equipment industry.
Projections show a need for short term internal borrowing in 1996-1998 and 2008-2009
time frames. During all other years balances should be sufficient to cover equipment
purchases. As time goes on we may find the need for borrowing narrows if the fund
balance increases because resale values are higher than 15% used, or if purchase prices are
lower than anticipated. In addition, equipment will be replaced when needed, not when
scheduled. If a vehicle's life can be reasonably extended, fund balances remain high and
therefore there may be no need to borrow.
Other options which could be considered at the time of a short term fund deficit is the use
of five-year equipment certificates, or capital lease/purchase agreements.
Fundin~ Source Summary:
The following funding source summary illustrates where dollars will come from to fund the
project schedule:
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PARKS
Park Project Schedule:
The Park Capital Improvement Plan (PCIP) for 1996-2000 is shown on the following
page. The PCIP lists projects planned for each year. Budget numbers are adjusted with an
inflation factor and should be considered the budget for the entire project including "soft
costs" such as planning, engineering, project management, etc.
E .......... .......>......> .....i............................ .....i.........~~ ~ . 199911 ii
...ii.
2000
BADGER:
Playground Equipment 22,500
Picnic, Horseshoe,
Landscape 10,000
CATHCART:
Warming House/Picnic Shelter 28,00C
MANOR:
SIL VERWOOD:
Warming House/Picnic Shelter 30,000
FREEMAN:
Building North (L) 50,000
Lights-Softball (L)
Picnic Area 5,700
Landscaping 12,500
Entrance & Sign 6,400
Signage 5,700
Drinking Fountains (2) 12,500
Volleyball Court 5,700
Tennis courts(2) 50,000
Asphalt Roadway 15,000
OTHER:
Contingency 30,000
TOTAL EXPENSES $ 131,000 $ 65,000 $ 28,00C $ 30,000 $ 30,00C
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20,000
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The Funding Source Summary - Park Capital Fund illustrates where funds will come from
to pay for the improvements scheduled on the PCIP. Note that the "projects/expenditure"
line corresponds with the "total expenses".1ine on the PCIP.
Fund Balance, Ian 1
Park Dedication Fees
General Fund Contribution
Donations
General Fund Balance
Sports Organizations - park
Maint.
Parks Foundation - Park
1m .
Parks Foundation - Bldg
Pro. ects/Ex enditures
Tfr to General Fund -
Maint.
Interest Income at 5 %
Fund Balance Dec 31
Designated for Freeman
Park (Cumulative)
Undesign. Fund Balance,
Dec 31
The Park Capital Improvement Fund is established to finance improvement in the city's
park system. Revenues are derived from park dedication fees from land subdivisions
within the City, budgeted transfers from the General Fund, donations and the Shorewood
Parks Foundation. Expenditures shown are for improvements funded from these sources.
Fund balances will be allocated to future ark im rovements.
12,000
14,000
2,000
4,000
(131,000)
(12,000)
10,000
(65,000)
(14,000)
388
15,888
(2,000)
235
9,622
(6,000)
13,888
3,622
140
16,000
6,000
10,000
(28,000)
( 16,000)
666
27,288
( 12,000)
15,288
18,000
8,000
10,000
(30,000)
(18,000)
857
35,145
(20,000)
15,145
10,000
10,000
(30,000)
(20,000)
891
36,536
(30,000)
6,536
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SHOREWOOD PARK FOUNDATION:
For the following reasons, the City of Shorewood determined that a separate, non-profit
corporation should be established for the general improvement of Shorewood's parks:
. There is increasing pressure to reduce the increase of property tax dollars for
park improvements.
. A park improvement referendum was defeated in the Spring of 1993 which
means borrowing funds is not an option.
· Federal and state funding for recreation continues to decrease.
. There is increasing pressure for more and better facilities for organized sports at
Freeman Park.
. Improvements likely funded from the "foundation" would clearly benefit those
who participate in organized sports. This would add to the general quality of
life for the entire Shorewood Community and open up the potential for more
residents and civic organizations to participate in recreational activities.
The following are the objectives of the Shorewood Park Foundation:
. Add to the general quality of life for the entire Shorewood Community;
. Allow for more residents and civic organizations to participate in recreational
activities;
. Provide an opportunity to encourage donations to Shorewood's parks;
. Serve as a vehicle for cooperation and coordination of human resources to
support, operate and approve Shorewood's park facilities;
. Reduce the use of property tax dollars for park related expenditures;
. Raise and distribute funds for a portion of the cost of maintaining Shorewood's
parks, park capital improvement projects as listed in the City's Five Year Parks
Capital Improvement Program, and park improvement projects beyond the
scope of the five year program;
. Work with the City to apply for and provide matching and in-kind contributions
for various recreational grants; and
. Provide for an organized means to review, prioritize, recommend and undertake
park improvement projects.
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TRAILS
Past public opinion surveys have indicated a strong interest in trail development in
Shorewood. The City adopted a trail plan in 1992. With this Capital Improvement Plan
resources are allocated and a trail implementation plan is adopted. The trails identified on
this trail project schedule are along streets which are likely to be worked on over the next
five years and along those not likely to need reconstruction for at least ten years.
- 1996 1997 1998 1999 2000
Strawberry
2,600' Asphalt 25,000
Lake Linden
1,500' Concrete $24,001:
Yellowstone Trail
1,700' Concrete $27,20C
Country Club
2,300 Concrete $37,000
Smithtown Rd
(Country Club to Eureka)
4,200' Concrete $68,000
Eureka Road
(Smithtown to Birch
Bluff)
2,750' Concrete $44,000
TOTAL $137,000 $0 $0 $88,200 $(
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The following funding source summary illustrates where dollars will come from to fund
this project schedule:
Fund Balance, January 1
Tfr - Ca . Reserve Fund
5% from Street Fund
Tfr - MSA
Trail Construction
Interest Income @ 5%
Fund Balance,
December 31
The Trail Fund is established to finance the implementation of the City's Trail System plan.
Revenues are derived from budgeted transfers from the Capital Reserve Fund, Street Fund,
MSA Fund (75% ofMSA Project Cost) and anticipated IS TEA grants. Expenditures shown
are improvements funded from these sources. Fund balances will be allocated to future trail
improvements.
1996
$90,000
15,000
9,500
112,000
(137,000)
2,863
92,363
1997 1998
$92,363 $121,435
15,000 15,000
10,500 11,500
o 0
o 0
3,572 . 4,323
$121,435 $152,258
1999 2000
$152,258 $179,257
10,000
12,500
88,200
(88,200)
4,499
179,257
* ISTEA Grant funds may be available up to 50% of trail construction costs.
The following pages are the individual park site improvement plans and the trail plan.
143
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%
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City of Shorewood. Minnesota
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BADGER PARK
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UNSCHEDULED, POTENTIAL PROJECTS
The following projects have been identified as potential future projects which have been
discussed in general terms. At this time there is not enough information or need to assign a
year to these potential projects:
· As alluded to in the water section, it will eventually be desirous to add a
watermain connection along Vine Hill Road between Shady Hills Road an
T.H. 7 to "loop" the City's existing system in that area. However, since these
portions of the water system are now connected to Minnetonka's system, the
project is not immediately needed. Therefore, it will be much more cost
effective to construct this portion of watermain when Vine Hill Road is
upgraded or reconstructed. The 1994 cost estiniate is $41,000.
· One project which would be considered is to expand the City Council
Chambers to the north (to the parking lot curb). This could more than double
seating capacity which would make the chambers more usable for large
meetings and hearings. Building a Southshore Senior Community Center may
fully address this need.
· At some point in time the City may be interested in providing a satellite fire
station in the western portion of the City.
· The City might wish to participate with Hennepin County and the City of
Tonka Bay to improve traffic movement on County Road 19 at its intersection
with Country Club Road.
· Upgrade the storm water system from Church Road to Grant Lorenz. It may
be possible to upgrade this system when Strawberry Lane is reconstructed,
and now possibility should be investigated during the feasibility study of that
project.
. There is a serious erosion problem along a 200 foot section of the lake side of
Timber Lane. A cost effective plan needs to be agreed upon so cost estimates
can be acquired and the project undertaken.
. The Public Works Director has identified a need to provide a portable generator
for a backup source of power to run wells and lift stations during a power
outage. The estimated cost is $130,000. Other options should be examined.
· The City should investigate improvements to the intersection of Seamans Drive
and Yellowstone Trail at Highway 7. Among the alternatives to be considered
are closing the access to Highway 7 and moving Yellowstone Trail further to
the north, and realigning the intersections. City costs for these alternatives
could range from $5,000 for closing the access to $200,000 for realignment.
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III. CAPITAL FINANCE PLAN
The City recognizes the importance of maintaining a reasonable funding level for public
improvements, equipment, and depreciation of current City assets. Therefore this CIP
projects an increase of between 3 to 4 percent annually in general revenues allocated for
capital improvements.
The fIrst chart of the Funding Source Summary projects the property tax levy for capital
improvements through 2000 and identifIes expenditures by type of improvement. The
Capital Reserve Fund Chart summarizes all capital anticipated revenues and expenditures.
Each functional area summarized here is explained in detail in the funding source summary
chart in each functional area.
Maintaining a reasonable Capital Reserve fund balance is an essential element in the
fInancial stability of the City. It can be an important factor in maintaining and improving
our good bond rating. Such a reserve can serve as a sound fInancial resource. It can serve
as a depreciation fund for City Assets. In addition, it can allow for short term or interim
internal borrowing for projects or equipment. This can reduce the cost of borrowing by
allowing for combined bond sales at the most advantageous time.
The last portion of the Capital Finance Plan is a proposed 1995 Capital Improvement
Budget. It adopts, as a budget, the projects identifIed in this document for the year 1996
and authorizes purchases and preliminary project expenses up to and including a feasibility
study for those projects pending Council approval of appropriate agreements. This
budget needs to be adopted by the City Council an action separate from
acceptance of this plan.
190,000 210,000 230,000 250,000 270,000
80,000 80,000 80,000 80,000 80,000
10,000 10,000 10,000 10,000 10,000
104,186 109,396 113,225 117,188 121,289
30,000 20,000 10,000
10,000 15,000 18,947 23,471 18,596
424,186 444,396 462,172 480,659 499,885
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ENTERPRISE FUNDS
Enterprise funds are used to account for operations that are financed and
operated in a manner similar to private business, where the costs of
providing services to the general public are financed primarily through
user charges.
Water Operations Fund - This fund is used to account for the activities
of the City water system.
Water Debt Service Fund - This fund is used to account for
accumulation of funds for, and payment of, debt service for the City water
system.
Sewer Fund - This fund is used to account for the activities of the City
sanitary sewer system.
Recycling Fund - This fund is used to account for the activities of the
City recycling program.
Stormwater Management Utility Fund - This fund is used to
account for the activities of the City Stormwater Management system.
Liquor Funds - These funds are used to account for the activities of the
City's off-sale liquor operation. The operation consists of three off-sale
liquor store sites. A portion of the net income from the operation is used
to fund general fund activities.
153
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FUND:
Water
MISSION:
To provide a safe, clean, uninterrupted
supply of drinking water to all City
residents connected to the City water system.
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SUBFUND:
Water Operations
FUND NO:
60
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DESCRIPTION OF ACTIVITY:
I
Responsible for operation and maintenance of five (5) well systems, including all
pumps and wellhouses, maintenence of water tower and treatment plant, and
extension of new watermain and construction of new water facilities, as necessary.
OBJECTIVES:
- Supply a safe, clean uninterrupted source of water to all connections
- Explore possibility of interconnecting with other communities
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HIGHLIGHTS/COMMENTS:
Revenues:
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Estimated water sales based on quarterly billing at a rate of $1.45/1 ,000 gallons
Connection and permit revenues estimated based on 50 new homes
Interest income
Antenna Rental on Water Towers
Transfer from Park Capital Fund
Expenses:
Staffing:
.10 Senior Accounting Clerk
.10 Light Equipment Operator
.10 Receptionist/Secretary
Supplies/Materials:
Office Supplies, including billing forms and postage
Maintenance contracts for computer hardware and software
Chemicals for water treatment
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Support Services:
Engineering
Contract with Munitech for system maintenance
Insurance on water system
Water testing
Water system analysis
Charges & Fees:
Sales Tax on commercial water sales
State surcharge of $5.21/year on all connections
Capital Outlay:
Replace Badger Well Building
Other:
Water Purchased from other communities
Meter purchases
Well utility charges
Transfer to Water Debt Service Fund
Depreciation (Non-cash expense accounts for future system replacement)
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I FUND: #60 FUND: Water Operations DEPT # 80
BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted
ITEM 1994 1995 1996 1996 Est-96 1997 1997
I REVENUE
Charges for Service 262,634 198,236 202,250 222,377 264,250 207,750 207,750
I Misc. Revenue 19,990 45,324 18,400 72,922 83,343 55,500 55,500
TOTAL REVENUE 282,624 243,560 220,650 295,299 347,593 263,250 263,250
I EXPENSES
Staffing 7,989 5,823 11 ,007 4,902 6,207 10,824 10,824
I Supplies/Materials 15,406 12,035 27,200 13,714 32,100 17,000 17,000
Support Services 64,161 81,351 66,850 . 56,787 63,811 64,650 64,650
Charges & Fees 6,883 5,753 6,000 4,982 6,450 6,350 6,350
I Other 64,996 59,041 63,800 50,889 63,550 64,100 64,100
Capital Outlay 0 0 0 0 0 60,000 60,000
I Transfers 34,600 451 0 10,726 10,726 40,000 40,000
Depreciation 77 ,040 79,617 77,040 0 80,000 130,000 130,000
TOTAL EXPENSES 271,075 244,071 251,897 142,000 262,844 392,924 392,924
I SERVICE INDICATORS:
Miles of Water Line 14 15 16 16 16 16 16
I No. of Connections 778 899 1,000 975 980 1,030 1,030
No. of Hydrants 160 163 200 220 220 220 220
Avg Daily Consump- gals 300,000 310,000 310,000 330,000 330,000 335,000 335,000
I Water rate/1000 gals 1.45 1.45 1.45 1.45 1.45 1.45 1.45
FUND EQUITY IMPACT:
I Beginning Fund Equity 2,569,823 2,689,728 3,540,467 3,540,467 3,540,467 4,010,216 4,010,216
Revenues 282,624 243,560 220,650 295,299 347,593 263,250 263,250
I Expenditures (271,075) (244,071 ) (251,897) (142,000) (262,844) (392,924) (392,924)
Add to/(Use of) Fund Equity 11,549 (511 ) (31,247) 153,299 84,749 (129,674) (129,674)
I Contributed Capital 108,356 851 ,250 780,000 385,000 385,000
Ending Fund Equity 2,689,728 3,540,467 4,289,220 4,078,766 4,010,216 3,880,542 3,880,542
I STAFFING:
Sr. Acctg. Clerk .10 .10 .10 .10 .10 .10 .10
I Lt. Equip. Oper./Foreman .25 .10 .10 .10 .10 .10 .10
Secretary/Recept .10 .10 .10 .10 .10 .10 .10
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I 155
FUND:
Water
MISSION:
To provide for the retirement of
debt incurred to construct water
system improvements.
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SUBFUND:
Water Debt Service
FUND NO: 60
DESCRIPTION OF ACTIVITY:
Responsible for the accumulation of resources for the retirement of Water Fund debt, and
for the periodic payment of principal and interest.
OBJECTIVES:
156
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HIGHLIGHTS/COMMENTS:
Revenues:
Property Tax Levy for Debt Service
Special Assessments on Water Improvements
City of Victoria Payments
Interest Income
Transfers from Water Operating Fund
Expenses:
Staffing:
Supplies/Materials:
Support Services:
Charges & Fees:
Capital Outlay:
Other:
Debt service payments - Principal and interest
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FUND: #60 FUND: Water - Debt Service DEPT # 80
I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted
ITEM 1994 1995 1996 1996 Est-96 1997 1997
I REVENUE
Property Tax 18,689 17,506 16,275 8,085 16,275 0 0
I Special Assessments 0 97,000 300,000 121,679 269,774 258,417 258,417
I Misc. Revenue 0 0 46,500 0 56,500 63,630 63,630
Transfers 0 0 50,000 0 50,000 40,000 40,000
TOTAL REVENUE 18,689 114,506 412,775 129,764 392,549 362,047 362,047
I EXPENSES
I Staffing 0 0 0 0 0 0 0
Supplies/Materials 0 0 0 0 0 0 0
I Support Services 0 0 0 0 0 0 0
Charges & Fees 0 0 0 0 0 0 0
I Other - Debt Service 19,035 18,001 128,425 85,040 85,040 244,191 244,191
I Capital Outlay 0 0 0 0 0 0 0
Transfers 0 0 0 0 0 0 0
I TOTAL EXPENSES 19,035 18,001 128,425 85,040 85,040 244,191 244,191
SERVICE INDICATORS:
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I FUND EQUITY IMPACT:
Beginning Fund Equity 841 495 97,000 97,000 97,000 404,509 404,509
I Revenues 18,689 114,506 412,775 129,764 392,549 362,047 362,047
Expenditures (19,035) (18,001) (128,425) (85,040) (85,040) (244,191 ) (244,191 )
I Add to/(Use of) Fund Equity (346) 96,505 284,350 44,724 307,509 117,856 117,856
I Contributed Capital
Ending Fund Equity 495 97,000 381,350 141,724 404,509 522,365 522,365
I STAFFING:
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I 157
SCHEDULE OF WATER FUND DEBT OUTSTANDING
1 YEAR END 1996 1997 1998 1999 2000 2001 2002 2003
G.O. Water Revenue Series 1980A 0 0 0 0 0 0 0 0
G.O. Water Revenue Series 1995A 1,920,000 1,795,000 1,665,000 1,540,000 1,410,000 1,280,000 1,155,000 1,025,000
G.O. Water Revenue Series 1996A 860,000 860,000 805,000 750,000 690,000 635,000 575,000 520,000
GRAND TOTAL 2,780,000 2,655,000 2,470,000 2,290,000 2,100,000 1,915,000 1,730,000 1,545,000
I YEAR END 2004 2005 2006 2007 2008 2009 2010 2011 20121
G.O. Water Revenue Series 1980A 0 0 0 0 0 0 0 0 0
G.O. Water Revenue Series 1995A 895,000 770,000 640,000 510,000 385,000 255,000 125,000 0 0
G.O. Water Revenue Series 1996A 460,000 405,000 345,000 290,000 230,000 175,000 115,000 60,000 0
GRAND TOTAL 1,355,000 1,175,000 985,000 800,000 615,000 430,000 240,000 60,000 0
......
VI
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WATER FUND DEBT REPAYMENT SCHEDULE
I YEAR 1996 1997 1998 1999 2000 2001 2002 2003
Total Principal 15,000 125,000 185,000 180,000 190,000 185,000 185,000 185,000
Total Interest 69,255 119,191 123,382 115,934 108,021 99,739 91,414 82,904
GRAND TOTAL 84,255 244,191 308,382 295,934 298,021 284,739 276,414 267,904
I YEAR 2004 2005 2006 2007 2008 2009 2010 2011 20121
Total Principal 190,000 180,000 190,000 185,000 185,000 185,000 190,000 180,000 60,000
Total Interest 74,090 65,245 56,241 46,945 37,602 28,043 18,115 8,136 1,620
GRAND TOTAL 264,090 245,245 246,241 231,945 222,602 213,043 208,115 188,136 61,620
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I The following graphs illustrate the information presented on the previous page:
I WATER FUND DEBT OUTSTANDING
I $3,000,000
$2,500,000
I
$2,000,000
I $1,500,000
I $1,000,000
I $500,000
$0
I ,... co C> - N (') v It) ,... co -
C> C> C> 0 0 0 0 0 0 0 -
C> C> C> 0 0 0 0 0 0 0 0 0 0
N N N N N N N N N C\I
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WATER FUND DEBT REPAYMENT SCHEDULE
I
$350,000
I $300,000
I $250,000
$200,000
I $150,000
I $100,000
$50,000
I $0
<0 ,... N (') <0 ,... co C>
0) 0) 0 0 0 0 0 0
0) 0) 0 0 0 0 0 0 0 0 0
I N N N N N C\I N N N
I 159
FUND:
Sanitary Sewer
MISSION:
To provide a safe, sanitary sewer
service to all City residents
SUBFUND:
Sanitary Sewer
DEPT NO: 61
DESCRIPTION OF ACTIVITY:
Major activities include maintenance of sixteen (16) lift stations, and cleaning,
televising and repairing sewer mains to control inflow and infiltration. Sewage
treatment is performed by Metropolitan Council Wastewater Services (MCWS) and is
provided for in this area.
OBJECTIVES:
- Work with MCWS to correct inflow and infiltration into the sanitary sewer system
- Work with MCWS to reduce sewage treatment costs to the City .
HIGHLIGHTS/COMMENTS:
Revenues:
Quarterly Sewer service charges at $65.00 per quarter
Interest revenue from investment of Sewer Fund cash balances
Other permit and connection fee revenues estimated based on 50 new homes
Expenses:
Staffing:
.10 Senior Accounting Clerk
.40 Light Equipment Operator
.10 Receptionist/Secretary
Supplies/Materials:
Office Supplies, including billing forms and postage
Maintenance contracts for computer hardware and software
Support Services:
Contract with Munitech for system maintenance
Sewer Main Cleaning
Inflow & Infiltration Control
Insurance on sewer system
Legal & engineering services
Utilities
Travel & seminars
Charges & Fees:
Metropolitan Council Wastewater Services service access charges ($950 per new connection)
Charges for sewage flow into City of Excelsior trunk mains
Metropolitan Council Wastewater Services sewage treatment charges
Capital Outlay:
Transfers:
Depreciation (Non-Cash Expense accounts for future system replacement)
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FUND: # 61 FUND: Sanitary Sewer DEPT # 82
I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted
ITEM 1994 1995 1996 1996 Est-96 1997 1997
I REVENUE
Charges for Service 867,599 787,165 772,500 573,617 792,891 798,000 798,000
I EXPENSES
I Staffing 10,413 6,088 22,608 7,002 7,363 22,440 22,440
Supplies/Materials 10,829 9,418 8,800 5,980 6,600 9,100 9,100
I Support Services 899,211 545,005 637,984 511,266 569,002 782,126 782,126
Charges & Fees 15 0 0 0 0 0 0
I Capital Outlay 0 0 24,350 17,610 17,610 0 0
I Transfers 6,000 0 0 20,401 24,201 0 0
Depreciation 183,500 185,401 183,500 186,000 186,000 186,000
I TOTAL EXPENSES 1,109,968 745,912 877,242 562,259 810,776 999,666 999,666
SERVICE INDICATORS:
I Miles of Sewer Line 54 55 55 55 55 55 55
I No. of Connections 2,350 2,535 2,585 2,550 2,570 2,620 2,620
No. of Lift Stations 16 16 16 16 16 16 16
I Sewer Charge 65.00 65.00 65.00 65.00 65.00 65.00 65.00
I FUND EQUITY IMPACT:
Beginning Fund Equity 4,680,852 4,536,591 4,659,519 4,659,519 4,659,519 4,641,634 4,641,634
I Revenues 867,599 787,165 772,500 573,617 792,891 798,000 798,000
I Expenditures (1,109,968) (745,912) (877,242) (562,259) (810,776) (999,666) (999,666)
Add to/(Use of) Fund Equity (242,369) 41 ,253 (104,742) 11 ,358 (17,885) (201,666) (201,666)
I Contributed Capital 98,108 81,675
Ending Fund Equity 4,536,591 4,659,519 4,554,777 4,670,877 4,641,634 4,439,968 4,439,968
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STAFFING:
I Sr. Acctg. Clerk .10 .10 .10 .10 .10 .10 .10
Lt. Equip. Oper./Foreman .25 .40 .40 .40 .40 .40 .40
Receptionist/Secretary .10 .10 .10 .10 .10 .10 .10
I 161
FUND:
Recycling
MISSION:
To provide weekly pickup of recyclables
to all City residents; provide for the annual
pickup of household and yard wastes
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SUBFUND:
Recycling
FUNDNO: 62
DESCRIPTION OF ACTIVITY:
Weekly pick-up of newspaper, corrugated cardboard, recyclable plastics, glass and
metal, and other recyclable materials. Includes annual City curbside pickup of large household
items and brush, and operation of an annual brush/leaf composting drop-off site.
OBJECTIVES:
- Continue weekly pickup of recyclable materials
- Hold curbside pickup of household and yard wastes in the Spring of the year
- Provide a leaf and yard waste disposal site in Fall of the year
HIGHLIGHTS/COMMENTS:
Revenues:
County Aid is a Hennepin County grant
Charges for Service includes City Clean-up fees for Spring clean-up and a
City Recycling Fee of $1 per month per household
Tranfers/other includes transfers, interest income and revenue sharing from the Recycling Contractor
Expenses:
Staffing:
Miscellaneous staffing for City Clean-up and Yardwaste Disposal
Supplies/Materials:
Office Supplies
Support Services:
Recycling contract with E-Z Recycling - $1.85/household/month
City Clean-up costs
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FUND: #62 FUND: Recycling DEPT # 84
I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted
ITEM 1994 1995 1996 1996 Est-96 1997 1997
I REVENUE
County Aid 48,300 21 ,788 23,970 21,590 21,590 21,000 21,000
I Charges for Service 19,305 25,095 50,360 37,686 46,500 50,410 50,410
I Transfers/other 1,798 1,512 6,000 992 900 800 800
TOTAL REVENUE & 69,403 48,395 80,330 60,268 68,990 72,210 72,210
OTHER SOURCES
I EXPENSES
Staffing 673 924 956 726 726 825 825
I Supplies/Materials 0 0 100 0 0 0 0
I Support Services 69,563 68,846 73,750 55,031 67,790 71 ,180 71 ,180
Charges & Fees 0 0 0 0 0 0 0
I Capital Outlay 0 0 0 0 0 0 0
Transfers 0 0 0 0 0 0 0
I TOTAL EXPENSES 70,236 69,770 74,806 55,757 68,516 72,005 72,005
SERVICE INDICATORS:
I Avg. mo. participants 5,000 5,000 5,000 5,000 5,000 5,000 5,000
I Avg. mo. tonage 50 50 50 50 50 50 50
FUND EQUITY IMPACT:
I Beginning Fund Equity 45,309 44,476 23,101 23,070 23,101 23,575 23,575
I Revenues 69,403 48,395 80,330 60,268 68,990 72,210 72,210
Expenditures (70,236) (69,770) (74,806) (55,757) (68,516) (72,005) (72,005)
I Add to/(Use of) Fund Equity (833) (21 ,375) 5,524 4,511 474 205 205
Ending Fund Equity 44,476 23,101 28,625 27,581 23,575 23,780 23,780
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STAFFING:
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I 163
FUND:
Stormwater Management
MISSION:
To provide proper surface water and
ground water management throughout
the City.
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SUBFUND:
Stormwater Management
FUND NO: 63
DESCRIPTION OF ACTIVITY:
Activities include maintenance of storm sewer system, including cleaning of catch basins,
dredging of drainage ditches and retention ponds, and minor repairs to system problem areas.
Provides partial funding for larger subwatershed drainage projects.
OBJECTIVES:
HIGHLIGHTS/COMMENTS:
Revenues:
Stormwater Management Utility Charges
Misc. Revenue includes interest income and other misc. revenue
Transfers from the General Fund
Expenses:
Staffing:
.05 Senior Accounting Clerk
.10 Light Equipment Operator/Foreman
Supplies/Materials:
Drainage Correction/Maintenance Materials
Support Services:
Engineering
Contractual Services for drainage correction
Capital Outlay:
Easment acquisition for Glen Road Drainage Project indicated in 1996-2000
Capital Improvement Program
Preparation of a Comprehensive Stormwater Management Plan
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FUND: #63 FUND: Stormwater Management Utility DEPT # 85
I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted
ITEM 1994 1995 1996 1996 Est-96 1997 1997
I REVENUE
Charges for Service 44,065 44,336 44,000 30,233 44,300 44,300 44,300
I Misc. Revenue 3,162 4,740 2,500 4,686 6,000 3,000 3,000
I Transfers 20,000 10,000 10,000 10,000 110,000 10,000 10,000
TOTAL REVENUE & 67,227 59,076 56,500 44,919 160,300 57,300 57,300
OTHER SOURCES
I EXPENSES
Staffing 1,622 10,548 7,777 1,178 1,200 7,907 7,907
I Supplies/Materials 0 6,838 6,000 0 0 6,000 6,000
I Support Services 20,217 13,716 7,065 13,408 13,408 6,100 6,100
Charges & Fees 0 0 0 0 0 0 0
I Capital Outlay 0 0 116,000 0 0 188,000 188,000
Transfers 0 0 0 39,808 39,808 0 0
I TOTAL EXPENSES 21 ,839 31,102 136,842 54,394 54,416 208,007 208,007
I SERVICE INDICATORS:
I FUND EQUITY IMPACT:
I Beginning Fund Equity 37,889 83,277 111,251 111,251 111,251 217,135 217,135
Revenues 67,227 59,076 56,500 44,919 160,300 57,300 57,300
I Expenditures (21,839) (31,102) (136,842) (54,394) (54,416) (208,007) (208,007)
I Add to/(Use of) Fund Equity 45,388 27,974 (80,342) (9,475) 105,884 (150,707) (150,707)
Ending Fund Equity 83,277 111,251 30,909 101,776 217,135 66,428 66,428
I STAFFING:
I Sr. Acctg. Clerk .10 .05 .05 .05 .05 .05 .05
Lt. Equip. Oper./Foreman .10 .10 .10 .10 .10 .10 .10
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I 165
FUND:
Liquor
MISSION:
To control the sale and distribution of
packaged alcholic beverages within the
City and to provide property tax relief
the use of operation profits.
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SUBFUND:
Tonka Bay
FUND NO:
71
DESCRIPTION OF ACTIVITY:
Provides for the sale of packaged alcoholic beverages to the general public.
This location was acquired in December, 1994.
OBJECTIVES:
- Effectively control the sale of packaged alcoholic beverages in the City
- Provide a profit equal to 2% of sales for transfer to the General Fund
HIGHLIGHTS/COMMENTS:
Revenues:
Estimated liquor sales
Expenses:
Staffing:
.33 Operations Manager
1.00 Assistant Manager
.05 Senior Accounting Clerk
4.00 Part time Sales Clerks
Supplies/Materials:
Office Supplies, Bags, Postage
Support Services:
Finance and Auditing Services
Contractual Rug Service
General and Liquor Liability Insurance
Electric & Gas Utilities, and Refuse Hauling
Charges & Fees:
Building Rental
Advertising
Credit Card Service Charges
Capital Outlay:
Misc. Revenue/Expenditures:
Interest Income & Service Charges
166
I FUND: #71 SUBFUND: Liquor - Tonka Bay DEPT #
I BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted
ITEM 1994 1995 1996 1996 Est-96 1997 1997
I REVENUE
Sales 25,073 439,744 450,000 395,211 490,000 505,000
505,000
I Cost of Goods 19,187 345,540 342,000 318,633 382,200 388,850 388,850
GROSS PROFIT 5,886 94,204 108,000 76,578 107,800 116,150 116,150
I EXPENSES
Staffing 2,865 57,128 54,000 44,520 56,350 58,075 58,075
I Supplies/Materials 3 1,050 1,000 .1,059 1,100 1,100 1,100
I Support Services 1,130 13,969 11 ,500 11,144 14,000 14,500 14,500
Charges & Fees 1,552 18,035 18,000 14,270 19,000 19,500 19,500
I Depreciation
Capital Outlay
I TOTAL EXPENSES 5,550 90,182 84,500 70,993 90,450 93,175 93,175
TOTAL OPERATING INCOME 336 4,022 23,500 5,585 17,350 22,975 22,975
Transfers In/(Out) (16,000) (150,000) (15,000) (5,000) (5,000)
I Misc. Revenue/(Expense) (132) 600 3,567 5,000 3,500 3,500
NET INCOME/(LOSS) (15,664) (146,110) 9,100 9,152 22,350 21,475 21,475
I SERVICE INDICATORS:
I
FUND EQUITY IMPACT:
I Beginning Fund Equity * 250,067 234,403 88,293 88,293 88,293 110,643 110,643
Net Income After Transfers (15,664) (146,110) 9,100 9,152 22,350 21,475 21,475
I Ending Fund Equity* 234,403 88,293 97,393 97,445 110,643 132,118 132,118
I * Includes Fund Equity balances for previous Shorewood liquor operation closed 1/94
STAFFING:
I Full time:
Operations Manager .40 .33 .33 .33 .33 .33
Assistant Manager 1.00 1.00 1.00 1.00 1.00 1.00
I Senior Acct. Clerk .05 .05 .05 .05 .05 .05
Part time:
Sales Clerks 4.00 4.00 4.00 4.00 4.00 4.00
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I 167
FUND:
Liquor
MISSION:
To control the sale and distribution of
packaged alcholic beverages within the
City and to provide property tax relief
the use of operation profits.
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SUBFUND:
Shorewood Plaza
FUND NO:
72
DESCRIPTION OF ACTIVITY:
Provides for the sale of packaged alcoholic beverages to the general public.
OBJECTIVES:
- Effectively control the sale of packaged alcoholic beverages in the City
- Provide a profit equal to 2% of sales for transfer to the General Fund
HIGHLIGHTS/COMMENTS:
Revenues:
Estimated liquor sales
Expenses:
Staffing:
.33 Operations Manager
1.00 Assistant Manager
.05 Senior Accounting Clerk
5.00 Part time Sales Clerks
Supplies/Materials:
Office Supplies, Bags, Postage
Support Services:
Finance and Auditing Services
Contractual Rug Service
General and Liquor Liability Insurance
Electric & Gas Utilities, and Refuse Hauling
Charges & Fees:
Building Rental
Advertising
Credit Card Service Charges
Capital Outlay:
Misc. Revenue/Expenditures:
Interest Income & Service Charges
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I FUND: #72 SUBFUND: Liquor - Shorewood Plaza DEPT #
I BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted
ITEM 1994 1995 1996 1996 Est-96 1997 1997
I REVENUE
Sales 724,400 662,083 675,000 572,572 708,000 725,000 725,000
I Cost of Goods 574,552 524,565 519,750 460,330 559,320 558,250 558,250
GROSS PROFIT 149,848 137,518 155,250 112,242 148,680 166,750 166,750
EXPENSES
I Staffing 94,953 59,742 74,250 51,313 67,260 79,750 79,750
I Supplies/Materials 3,738 5,743 4,500 .2,876 3,200 4,000. 4,000
Support Services 16,702 16,862 18,000 11,706 15,000 16,000 16,000
I Charges & Fees 39,159 37,786 40,000 29,390 36,000 40,000 40,000
Depreciation 1,356 2,510 1,356 2,510 2,510 2,510
I Capital Outlay 847 847
TOTAL EXPENSES 155,908 122,643 138,106 96,132 124,817 142,260 142,260
I NET OPERATING INCOME (LOSS) (6,060) 14,875 17,144 16,110 23,863 24,490 24,490
Transfers In/(Out) (24,000) (50,000) (15,000) (5,000) (5,000)
Misc. Revenue/(Expense) 5,517 1,369 3,500 3,290 4,500 4,000 4,000
I NET INCOME (LOSS) (24,543) (33,756) 5,644 19,400 28,363 23,490 23,490
I SERVICE INDICATORS:
None
I FUND EQUITY IMPACT:
I Beginning Fund Equity 223,320 198,777 165,021 165,021 165,021 193,384 193,384
Net Income After Transfers (24,543) (33,756) 5,644 19,400 28,363 23,490 23,490
I Ending Fund Equity 198,777 165,021 170,665 184,421 193,384 216,874 216,874
STAFFING:
I Full time:
Operations Manager 1.00 .60 .33 .33 .33 .33 .33
I Assistant Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Sr. Acctg. Clerk .05 .05 .05 .05 .05 .05 .05
Part time:
I Sales Clerks 6.00 6.00 6.00 6.00 6.00 5.00 5.00
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I 169
FUND:
Liquor
MISSION:
To control the sale and distribution of
packaged alcholic beverages within the
City and to provide property tax relief
the use of operation profits.
SUBFUND:
Old Market Road
FUND NO:
73
DESCRIPTION OF ACTIVITY:
Provides for the sale of packaged alcoholic beverages to the general public.
OBJECTIVES:
- Effectively control the sale of packaged alcoholic beverages in the City
HIGHLIGHTS/COMMENTS:
Revenues:
Estimated liquor sales
Expenses:
Staffing:
.33 Operations Manager
1.00 Assistant Manager
.05 Senior Accounting Clerk
5.00 Part time Sales Clerks
Supplies/Materials:
Office Supplies, Bags, Postage
Support Services:
Finance and Auditing Services
Contractual Rug Service
General and Liquor Liability Insurance
Electric & Gas Utilities, and Refuse Hauling
Charges & Fees:
Building Rental
Advertising
Credit Card Service Charges
Capital Outlay:
Misc. Revenue/Expenditures:
Interest Income & Service Charges
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I FUND: #73 SUBFUND: Liquor - Old Market Road DEPT #
I BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted
ITEM 1994 1995 1996 1996 Est-96 1997 1997
I REVENUE
Sales 373,108 610,000 416,407 510,000 600,000 600,000
I Cost of Goods 294,916 469,700 313,476 387,600 456,000 456,000
GROSS PROFIT 0 78,192 140,300 102,931 122,400 144,000 144,000
I EXPENSES
Staffing 59,233 61,000 49,787 61,200 63,000 63,000
I Supplies/Materials 2,828 2,000 . 2,896 3,200 3,200 3,200
Support Services 12,781 15,000 11,321 14,000 15,000 15,000
I Charges & Fees 54,942 54,000 64,944 78,000 78,000 78,000
I Depreciation 7,055 7,550 7,550 7,550 7,550
Capital Outlay
TOTAL EXPENSES 0 136,839 139,550 128,948 163,950 166,750 166,750
I TOTAL OPERATING INCOME (LOSS) 0 (58,647) 750 (26,017) (41,550) (22,750) (22,750)
Transfers In/(Out) 170,000
I Misc. Revenue/(Expense) (38) (532) (600)
NET INCOME (LOSS) 0 111,315 750 (26,549) (42,150) (22,750) (22,750)
I SERVICE INDICATORS:
None
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FUND EQUITY IMPACT:
I Beginning Fund Equity 0 0 111,315 111,315 111,315 69,165 69,165
Net Income/Loss After Transfers 0 111,315 750 (26,549) (42,150) (22,750) (22,750)
I Ending Fund Equity 0 111,315 112,065 84,766 69,165 46,415 46,415
I STAFFING:
Full time:
I Operations Manager .33 .33 .33 .33 0.33
Assistant Manager 1.00 1.00 1.00 1.00 1.00
Sr. Acctg. Clerk .05 .05 .05 .05 .05
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Part time:
I Sales Clerks 6.00 5.00 5.00 5.00 5.00 5.00
I 171
SUMMARY OF REVENUES AND EXPENSES - ENTERPRISE FUNDS
1997 BUDGET
Actual Actual Budget Jan-Oct Annual Adopted
1994 1995 1996 1996 EST-96 1997
Revenue
Water Operations Fund 282,624 243,560 220,650 295,299 347,593 263,250
Water Debt Service Fund 18,689 114,506 412,n5 129,764 392,549 362,047
Sewer Fund 867,599 787,165 n2,500 573,617 792,891 798,000
Recycling Fund 69,403 48,395 80,330 60,268 68,990 72,210
Stormwater Management Fund 67,227 59,076 56,500 44,919 160,300 57,300
Liquor Funds - Net Sales 155,734 309,914 403,550 291,751 378,880 426,900
Total Revenue 1,461,276 1,562,616 1,946,305 1,395,618 2,141,203 1,979,707
Expenses
Water Operations Fund 271,075 244,071 251,897 142,000 262,844 392,924
Water Debt Service Fund 19,035 18,001 128,425 85,040 85,040 244,191
Sewer Fund 1,109,968 745,912 877,242 562,259 810,n6 999,666
Recycling Fund 70,236 69,nO 74,806 55,757 68,516 72,005
Stormwater Management Fund 21 ,839 31,102 136,842 54,394 54,416 208,007
Liquor Funds 161 ,454 349,664 362,156 296,073 379,217 402,185
Total Expenses 1,653,607 1,458,520 1,831,368 1,195,523 1,660,809 2,318,978
$900,000
$800,000
$700,000
$600,000
~ $500,000
~ $400,000
$300,000
$200,000
$100,000
$1,200,000
$I,OOO,OOQ
$800,000
I $600,000
$400,000
$200,000
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ENTERPRISE FUNDS HISTORICAL REVENUE SUMMARY
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- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -'
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -.
Estimated
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -.
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-+-Water Operations Fund
__Water Debt Service Fund
-.- Sewer Fund
~ Recycling Fund
~ Stormwater Fund
-+- Liquor Funds
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$0
1994
1997
1995
1996
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ENTERPRISE FUNDS HISTORICAL EXPENSE SUMMARY
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Estimated
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-+- Water Operations Fund I
__Water Debt Service Fundi
-.- Sewer Fund I
~ Recycling Fund i
~ Stormwater Fund I
I-+- Liquor Funds I
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$0
1994
1995
1996
1997
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