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1998 - Annual Budget Report I I I I I I I I I I I I I I I I I I I CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (612) 474-3236 FAX (612) 474-0128. www.state.net/shorewood. cityhall@shorewood.state.net CITY OF SHOREWOOD, MINNESOTA 1998 ANNUAL OPERATING BUDGET ADOPTED DECEMBER 15, 1997 #. '-J PRINTED o~ RECYCLED PAPER I I I I I I I I I I. I I I I I I I I I /-t<...J.-V,j-''K--V ~ I ="~I 1(..,' 6/9/98 DRAFT I ..... PROJECT SCHEDULE. -P.l\:RKS ". .<i< ><<:.. :. 1998 1999 2000 2001 2002 FREEM.l\:N: Soccer Fields Park Building 60,000 ~ Sanitary Sewer 40,00D l:>, Overlay Street 8,000 Netting at #2, parking at *7,50Q ~ #3 ._~. Grills, pads, landscaping, (~9,50~ fountains, shelter, electric c? ";'7 . ( BADGER: Overlay Tennis Courts 4,500 CATHCART: Benches and overlay ~,5, OOC / courts ,:) ':}Z;."!/'-'- Warming house 26,000 SIL VERWOOD: Warming house 32,00C MANOR: Lighting Project *6,OOC Magic Square 5,00C OTHER: Minnewashta Playground 3,000 Skate Park 5,000 TOTAL EXPENSES $136,000 $35,500 --- $8,000 $32,00C NOTE: No funds are set aside for: relocating Field #2 and Freeman tennis coUrt I *Previously authorized to proceed FU~l)ING.:SOURC]~';iSEMMABM:"':'iP.l\:RKS<' .....,-.-...< .- 1998 1999 2000 2001 2002 Fund Balance, lan 1 $162,564 54,142 40,574 66,753 85,841 Park Dedication Fees 15,000 10,000 10,000 10,000 10,000 General Fund Contribution 10,000 10,000 10,000 10,000 10,000 Donations --- --- -- --- --- Soccer Association --- --- -- --- --- Sports Organizations - park 11,000 12,000 13,000 14,000 15,000 Maine. Parks Foundation - Bldg --- 3,000 3,000 3,000 ProiectslExpenditures ( 136,000) (35,500) --- (8,000) (32,000) Tfr to General Fund - (11,000) ( 12,000) (13,000) (14,000) (15,000) Maine. Interest Income 2,578 1,932 3,179 4,088 3,842 Fund Balance Dec 31 54,142 40,574 66,753 85,841 80,683 The Park Capital Improvement Fund is established to finance improvement in the city's park system. Revenues are derived from park dedication fees from land subdivisions within the City, budgeted transfers from the General Fund, donations and the Shore wood Parks Foundation. Expenditures shown are for improvements funded from these sources. Fund balances will be allocated to future Dark imorovements. I I , I I "'I r "j J I I. I I I ;1 I I ;1 I J 2. Project Schedule Adopted in 1997 PF~OJECT SCHEDULE - PARKS 1998 1999 2000 2001 2002 BADG ER: a Horseshoe Pit, 10,000 Shuffleboard e Well Building Picnic 10,000 Shelter c Overlay Tennis Courts 4,500 CATHCART: d Warming House, Picnic 28,000 Shelter e Overlay Tennis Court 4,000 SIL VERWOOD: f Warming House, Picnic 32,00( Shelter FREElYIAN: a- Building North - Loan *50,000 ::: h Tennis courts(2)? 50,000 1 Parking & Street Overlay 10,000 TOTAL EXPENSES $ 134,000 $ 4,500 $28,000 $0 $32,00C 3. Funding Source Summary FUNDING SOURCE SUlYl1vIARY - PARKS 1998 1999 2000 2001 2002 Fund Balance, J an 1 $162.564 $56,674 $67,639 $55,374 $70,814 Park Dedication Fees 15,000 10,000 10,000 10.000 10,000 General Fund Contribution 10,000 --- --- --- -- Donations --- -- --- --- --- Sports Organizations - park 11,000 12,000 13,000 14,000 15,000 Maint. . Parks Foundation - Bldg --- 5,000 5,000 5,000 5,000 ProiectslExpenditures (134,000) ( 4,500) (28,000) (32.000) Tfr to General Fund- (11,000) ( 12,000) (13,000) ( 14,000) (15,000) Maint. Interest Income 3,110 465 735 440 815 Fund Balance Dec 31 $56,674 $67,639 $55,374 $70,814 $54,629 The Park Capital Improvement Fund is established to tinance improvement in the city's park system. Revenues are derived from park dedication fees from land subdivisions within the City, budgeted transfers from the General Fund, donations and the Shorewood Parks Foundation. Expenditures shown are for improvements funded from these sources. Fund balances will be allocated to future park improvements. * Approximately $3,000 is planned to be spent through 1998 on building planning. 25 . ':'" ~ ....... ~ .~_. - .. .. ~ I CITY OF SHOAEWOOO 1998 PAYROLL BUDGET I 7/30/97 STEP PAY ANNIV S1EP PAY RATE RATEINCR ANNUAL FICA! PERAI POSITION DATE 1/1 1/1/97 ANNIV DATE SAlARY ~ ICMA I Exec. Secty.lDeputy Clerk 6/22/93 5 18.98 18.98 39,481 3,020 2,045 Receptionist/Secretary 7/23/96 3-4 12.12 12.79 25,852 1,978 1,339 FIT Clerical 11/12/96 2-3 11.45 12.12 24,860 1,902 1,288 PIT Clerical 3-4 10.74 11.34 8,609 659 446 I Election Clerk Finance DirectorlTreas. 11/14/88 5 26.61 26.61 55,345 4,234 2,867 Senior Accounting Clerk 9/19/94 5 16.30 16.30 33,910 2,594 1,757 Planning Director 2/13/83 5 25.56 25.56 53,166 4,067 2,754 Building Inspector 1/23/89 5 20.44 20.44 42,509 3,252 2,202 I Planning Assistant 7/1/89 5 18.17 18.17 30,228 2,312 1,566 light Equipment Operator (6) 5 16.12 16.12 201,178 15,390 10,421 light Equipment Operator (1) 11/12/96 3-4 14.51 15.31 30,386 2,325 1,574 Public Wks Working Foreman 0 0 0 I Supervisor of Oper. & Maint. 3/1/96 5 22.19 22.19 46,149 3,530 2,391 City Engineer/Pub Wks Director 10/22/95 5 28.89 28.89 60,101 4,598 3,113 57,417 Administrator/Clerk 4/22/91 5 30.73 30.73 63,925 4,890 3,311 715,697 54,751 37,073 I TOTAL TOTAL UNE ITEM TOTAlDEPT FICA! PERAI TOTAL 1997 INCREASE I DEPARTMENTAL SAlARY BUDGETS Bl1X3ET SAlARIES MEDICARE ICMA INSURANCE PER9:JNNa pERSO/IIIla (DECREASE) 52 ADMINISTRATION 76,954 76,954 5,887 3,986 8,219 95,046 91,521 3,525 53 GENERAL GOVERNMENT 50,763 I GENERAl GOVERNMENT - PIT 14,609 GENERAl GOVERNMENT - ELECTION JUDGES 4,500 69,873 5,345 3,076 5,422 83,715 79,519 4,196 54 FINANCE 75,691 FINANCE - OIT 75,691 5,790 3,921 8,084 93,486 90,631 56 PlANNING & ZONING 71,667 I PlANNING & ZONING - OIT PlANNING & ZONING. PIT 3,600 75,267 5,758 3,712 7,654 92,391 90,615 1,776 60 PROTEC1lVE INSPECTION 56,821 PROTECTIVE INSPECTION. PIT 56,821 4,347 2,943 6,069 70,180 67,417 2,763 I 6 1 CITY ENGINEER 66,315 CITY ENGINEER - PIT 66,315 5,073 3,435 7,083 81,907 76,999 4,908 62 PUBlIC WORKS SERVICE 115,217 PUBLIC WORKS SERVICE - PIT 300 115,517 8,837 5,968 12,306 142,628 135,716 6,912 63 STREETS&ROADS 72,777 I SmEETS & ROADS - OIT 500 73,277 5,606 3,796 7,826 90,505 85,756 4,749 64 SNOW PlOWING 16,540 SNOW PLOWING - OIT 5,000 21,540 1,648 1,116 2,301 26,605 25,476 1,129 67 SANITATION 500 500 38 26 50 614 612 2 I 68 mEE MAINTENANCE 6,616 6,616 506 343 707 8,172 7,740 432 69 PARKS & RECREATION - FIT 59,144 PARKS & RECREATION - OIT 500 PARKS & RECREATION. PIT 15,105 74,749 5,718 3,090 6,370 89,927 86,551 3,376 I TOTAl GENERAl FUND PERSNl COST 713,119 713,119 54,554 35,411 72,092 875,176 838,553 36,623 71 UQUORI 1,695 1,695 130 88 181 2,094 2,016 78 72 UQUORII 1,695 1,695 130 88 181 2,094 2,016 78 80 WATER FUND 15,900 15,900 1,216 824 1,698 19,639 10,818 8,821 I 82 SEWER FUND 12,592 12,592 963 652 1,345 15,553 22,428 (6,875) 85 STORMWATERMGMTFUND 6,699 6,699 512 347 716 8,274 7,903 371 TOTAL PERSONNa COST 751,702 751,702 57,505 37,410 76,212 922,829 883,734 39,095 I Total Salaries for Insurance Allocation 713,887 Insurance Contribution Formula I Increase 1/2 over avo Premium Increase ~ tlaZ ~ Medica 449.05 490.85 540.00 Health Partners Choice (Group Health) 443.32 417.43 458.00 Health Partners ( Med Centers) 464.63 451.86 497.00 I 1,357.00 1,360.14 1,495.00 Avg Monthly Premium 452.33 453.38 498.33 Avg Increase 1.05 44.95 Additional Annual Contribution 0.52 22.48 Total I nsurance Contribution 330.00 330.52 353.00 I I EXHIBIT A I CI1Y OF SHOREWOOD PAY PlANIPAY RANGES I 1998 ClJRA8'JT RANGE I POSmON STEP 2 3 4 5 Exec. Secty.lDeputy Clerk 5 31,585 33,559 35,533 37,507 39,481 I Reception istlSecretary 3-4 22,409 23,809 25,210 26,610 28,011 Fff Clerical 3-4 22,409 23.809 25,210 26,610 28,011 I Pff Clerical 3-4 19,856 21.097 22,338 23,579 24,820 I Election Clerk 18,910 20,092 21,274 22,456 23,637 Finance Directorffreas 5 44,276 47.043 49,810 52,578 55,345 I Senior Accounting Clerk 5 27,128 28.823 30,519 32,214 33,910 Planning Director 5 42,532 45,191 47,849 50,507 53,166 I Building Inspector 5 34,007 36,133 38,258 40,384 42,509 Planning Assistant 5 30,228 32.117 34,006 35,895 37,785 I . Light Equipment Operator 27,030 28,720 30,409 32,099 33,788 I Public Wks Working Foreman 30,315 32,21 0 34,104 35,999 37,894 Supervisor of Oper. & Maint. 5 36,919 39,227 41,534 43,842 46,149 I City Engineer/Pub Wks Director 5 48.080 51,085 54,.090 57,095 60,101 Administrator/Clerk 5 51.140 54,336 57,532 60,729 63,925 I Liquor Operations Manager 5 34,601 36,764 38,927 41.089 43,252 I Liquor Assistant Manager 5 23,728 25,211 26,694 28,177 29.660 Liquor Clerk 14.474 15,379 16,284 17 ,188 18,093 I NOTES: 1. Step 5 is the normal salary/wage cap (TOP). It is based on averages for similar positions in cities with similar populations. number of employees, location and job descriptions. I 2. Normally, an employee would be hired at Step 1 - 80% of the TOP 3. After probation (6 months). an employee would go to Step 2 - 85% of the TOP. 4. After 1 year, an employee would go to Step 3 - 90% of the TOP. 5. After 2 years, an employee would go to Step 4 - 95% of the TOP. I 6. After 3 years, an employee would go to Step 5 - 100% of the TOP. This plan, like the proposed Union contract, would allow us to hire a person at Step 2 if the I person is highly qualified and/or has significant experience and we need to offer a higher wage to attract them. It should also allow us to offer up to Step 4 after probation for the same reasons. Employees may move more slowly through the range if not meeting expectations, and the City I should be able to exceed Step 5 for exceptional performance. 1--- 1 1 1 1 1 1 1 I I I I I 1 1 I I I I JOINT COMPENSA nON STUDY PDI DATA PROCESSING PRICES EFFECTIVE 2/r/98 STANDARD PROCESSING PRI CE Blank questionnaire booklets $15.00 Process a new questionnaire and produce a new Position Profile $40.00 Process a Multiple questionnaires and produce a new Position Profile $45.00 Process a Benchmark Position and produce a new Position Profile $40.00 Revise Position Profile and produce a new Position Profile $30.00 Duplicate existing Profile and revise to produce a new Position Profile $40.00 Produce replacement Position (w/Job Value Report) $20.00 Delete Position Profile from the database $11.00 Duplicate Job E\;aluation Report $20.00 Valuing of Write-Ins (per valued write-in task) $2.00 SPECIAL REQUESTS/NEEDS PRI CE Task Value Listings (per JAQ) $10.00 Time-Spent Conversion Charts $10.00 Produce Valued Position Profile $40.00 Group Job Profile $40.00 Start-Up Fee for Transition to New System $60.00 Profile Comparison Report (4 to 5 Profiles on one report) $40.00 Conduct database search (Process/I.D.# not available) $40.00 Complete transmittal form (by PDI) $20.00 Proof/ edit submitted data when uninterpretable $45.00 Whole Jurisdiction Hierarchy $100.00 Rush service $65.00 Establish new account (Includes up to one hour consulting assistance) $350.00 DB: H:\DATA\FOCUS\MAMA\MAMPROC\COST.DOC 01/02/98 12:01 pg 1 of2 I I I I I I I .- I I I I .- I I I · I I I M^SC. .::.-~: _,..c~ :.;.~ ,1 H '598 wi: ~~,., <J} -"'-~-"--""'."" ..-,...--~_.-,--~...--~~.~.._~- March 12, 1998 Mr. James Hum City of Shorewood 5755 Country Club Road Shorewood, MN 55331 Dear James: Congratulations on being selected as a "Mighty Kids" youth sports and recreation grant recipient! The Minnesota Amateur Sports Commission (MAS C) reviewed ninety-six grant applications in the first round of the "Mighty Kids" youth sport and recreation and grant program. Only half of the grant applications received were chosen as award recipients for fiscal year 1997. The City of Shorewood was among those selected to receive grant funds in the amount of $10,000 to finance the development or expansion of recreation programs for youth. Enclosed please find the following items: 1. Certificate of Grant Award. Official certificate of the "Mighty Kids" grant program which may be presented to local unit of government. 2. Grant Processing Requirements . Summary of MASC and Minnesota Department of Finance requirements relating to grant processing. 3. Grant Agreement. Official grant form which will be used by recipients. Any changes made to this agreement must be approved by the Attorney General's Office. Recipients are asked to make four copies, obtain original signatures and forward the copies to the MASC Office. ~ Paul D. Erickson Executive Director Minnesota Amateur Sports Commission MINNESOTA AMATEUR SPORTS COMMISSION 1700 105th Avenue NE. Blaine, Minnesota 55449-4500. (612) 785-5630. fax (612) 785-5699. tdd 800-627-3529 toll free 800-500-8766. e-mail masc@citilink.com. www.masc.state.mn.us An Equal Opporrunity Ern%yer iF 3 f1 Attached is your certificate of grant award. We encourage you to contact your local state senator or representative and invite them to present this certificate at your next nleeting. This program would not be possible without the support of the Minnesota State Legislature. . . - - - - -. - - - - - - - - - - - - - - ..-- --..~,.."" - --. ./ --!./-"-~..-......!'- - ~/ - -- .....- l'lt ,_... r ,_... ~ ,... y~ c.... ,_~ 7'~", ._,...... "'''.6J '). :"II: " ~ ~ I[ ~ " .. ~ ~... ~ ... )..: "'('....,, ~ ~~, .. 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G)'"< ::oQ rntJ .o~ c:: .. $ ~ ~ (;1 . ------- ... - I" I I I I I I .- I I I I .- I I I I I I THIS grant contract, and amendments and supplements thereto, is between the State of Minnesota, acting through its Amateur Sports Commission (hereinafter STATE) and the City of Shorewood (hereinafter GRANTEE), witnesseth that: WHEREAS, the STATE, pursuant to 1997 Minnesota Laws Chapter 202, Article 1, Section 26 and Chapter 202, Article 2, Section 52 is empowered to promote recreational programs for youth; and WHEREAS, on November 10, 1997, the STATE issued a Request for Proposals ("RFP") seeking proposals from eligible GRANTEEs interested in developing or expanding recreational programs for youth; and WHEREAS, GRANTEE's proposal was among those selected to receive grant funds to finance the development or expansion of recreational programs for youth; and WHEREAS, GRANTEE represents that it is duly qualified and willing to perform the services set forth herein, NOW, THEREFORE, it is agreed: 1. GRANTEE'S DUTIES. GRANTEE shall develop or expand youth recreational programs in accordance with the terms, conditions and specifications set forth in the STATE's RFP and GRANTEE's proposal, which shall be read together, attached hereto and incorporated by referenced as Exhibit A. II. CONSIDERATION AND TERMS OF PAYMENT A. The total obligation of the STATE for all compensation and reimbursements to GRANTEE shall be and shall not exceed ten thousand dollars ($10,000). B. Terms of Payment. Payment shall be made by the STATE promptly after GRANTEE's presentation of evidence of documenting that: * at least one half of the grant amount for awards between $2,501 and $5,000 has been paid with funds other than this grant award, or * at least a one-to-one match amount for grant awards between $5,001 and $20,000 has been paid for with funds other than this grant award. *(there are no match requirements for grant awards of$2,500 or less.) Such evidence shall be submitted in a manner prescribed by the STATE (copies of paid invoices by the GRANTEE), and shall constitute compliance with the match requirement. If in-kind capital contributions constitute a portion of the match requirement, evidence of the current market value of the contribution must be submitted. , III. CONDITIONS OF PAYMENT. All services provided by GRANTEE pursuant to this grant contract shall be performed to the satisfaction of the STATE, as determined at the sole discretion of its authorized representative, and in accord with all applicable federal, state, and local laws, ordinances, rules and regulations. GRANTEE shall not receive payment for work found by the STATE to be unsatisfactory, or performed in violation of federal, state or local laws, ordinances, rules or regulations. IV. TERMS OF CONTRACT. This grant contract shall be effective on January 26,1998 or upon the date that the final required signature is obtained by the STATE, pursuant to Minn. Stat. 16B.06, subd. 2, whichever occurs later, and shall remain in effect until June 30, 1999, or until all obligations set forth in this grant contract have been satisfactorily fulfilled, whichever occurs first. V. CANCELLATION. Prior to disbursements of funds, this grant contract may be canceled by the STATE or GRANTEE at any time, with or without cause, upon thirty (30) days written notice to the other party. If the STATE finds that there has been a failure to comply with the provisions of this agreement, that reasonable progress has not been made, or that the purposes for which the funds were granted have not been or will not be fulfilled, the STATE may take action to protect its interests, including requiring the return of all or part of the funds already disbursed. VI. STATE'S AUTHORIZED REPRESENTATIVE. The STATE's authorized representative for the purpose of administration of this grant contract is Paul Erickson or his successor in office. The GRANTEE's authorized representative for purposes of administration of this grant contract is . The GRANTEE's authorized representative shall have full authority to represent GRANTEE in its fulfillment of the terms, eonditions and requirements of this grant contract. VII. ASSIGNMENT. GRANTEE shall neither assign no transfer any rights or obligations under this grant contract without the prior written consent of the STATE. VIII. AMENDMENTS. Any amendments to this grant contract shall be in writing, and shall be executed by the same parties who executed the original grant contract, or their successors in office. IX. LIABILITY. GRANTEE agrees to indemnify and save and hold the STATE, its representatives and employees harmless from any and all claims or causes of action, including all attorney's fees incurred by the STATE, arising from the performance of this grant contract by GRANTEE or GRANTEE's agents or employees. This clause shall not be construed to bar any legal remedies GRANTEE may have for the STATE's failure to fulfill its obligations pursuant to this grant contract. X. STATE AUDITS. The books, records, documents, and accounting procedures and practices of the GRANTEE relevant to this grant contract shall be subject to examination by the STATE and the Legislative Auditor. XI. DATA PRACTICES ACT. The GRANTEE agrees to comply with the Minnesota Data Practices Act as it applies to all data provided by the ST ATE in accordance with this grant contract and as it applies to all data created, gathered, generated or acquired in accordance with this grant contract. "I I I I I I I -. I I I I -. I I I I I I I. I I I I I I .- I I I I .e I I I I I I . XII. PUBLICITY. Any publicity given to the program, publications, or services provided resulting from this grant contract, including, but not limited to, notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the GRANTEE or its employees individually or jointly with others, or any sub grantees shall identify the STATE as a sponsoring agency and shall not be released without prior approval by the STATE's authorized representative. XIII. ANTITRUST. GRANTEE hereby assigns to the State of Minnesota any and all claims for overcharges as to goods and/or services provided in connection with this contract resulting from antitrust violations which arise under the antitrust laws of the United States and the antitrust laws of the State of Minnesota. XIV. PREVAILING WAGE. GRANTEE hereby acknowledges that acceptance of this grant expressly subjects its construction or renovation or prevailing wage rate statutes (Minn. Stat. 177.41, et seq.). Xv. JURISDICTION AND VENUE. This grant contract, and amendments and supplements hereto, shall be governed by the laws of the State of Minnesota. Venue for all legal proceedings arising out of this grant contract, or breach thereof, shall be in the state or federal court with competent jurisdiction in Ramsey County, Minnesota. XVI. GRANTEE SIGNATURES. GRANTEE certifies that authorized person(s) have executed the grant contract on behalf of the GRANTEE as required by applicable articles, by-laws or resolutions. XVII. OTHER PROVISIONS. (Attach additional pages as necessary.) IN WITNESS WHEREOF, the parties have caused this grant contract to be duly executed. APPROVED: 1. GRANTEE: 2. STATE AGENCY: By By Title Title Date Date . By As to form and execution 3. ATTORNEY GENERAL Title By Date Date I I I I I I I .- I I I I .- I I I I I I May-07-9S 01:25P TONKA 612-475-917S P.02 DRAFT 10NKAUNlTEO ! OCCER ASSOCIATION Subject: Budget tor Mighty lOa Grant Jim Hunn, City of Shorewood Dear Jim: After the meeting we had Wednesday night we can give you a better idea of the budget that we are looking at for the Mighty Kids Grant. We are not extremely specific on all of the items, and we feel we would like to leave some things rather "loose~, especially regarding the monies to be used at Freernan Park for facilities improvement. After we talk with you and the representative from the Parks Board, we will have a more definite figure to use. I hope that this is enough to get us started. The figures we are using below are the figures we are allocating from the grant. We understand that Tonka United Soccer Association will be supplying the matching funds in accordance with the rules of the grant. Budget Coaching I Training $6,000.00 We have hired a Director of Recreational Coaching. His main purpose is to provide a clinic at least twice this summer, to each of our 156 recreational teams. These teams are comprised of players from 4 year olds to 14. We have also hired an intern from England. He is the coach for two of our girls teams, grades 8,9 and 10. Before having him available for coaching these teams, we were goin9 to have to disband them. He will also be an instructor for the free clinics we are running this summer and an assistant to the Director of Coaching throughout the year. :W3A May-07-9B 01:25P TONKA 612-475-917B I Page 2 May 7,1998 Ve have eannarked some money for returning college players to assist the coaches If the recreational teams with demonstrations, rules, techniques etc. This program I!lOWS these former players to give back to their younger counterparts. and the young :ids love it. -his year we have started a mentorship program for our new referees. Experienced efs will go to the recreational games to evaluate. encourage and mentor our first 'ear refs. They will be paid on a per game basis. They will also help in the lomination for our referee of the year. This is a program for new referees, usually 12- 3 year olds, in which the winners receive a monetary reward at the end of the ,ummer season. Not all of our youth have the desire to be players, so we are going :> focus on other avenues in which to promote participation. = acilities $2,000 - 3,000 "his is where our figures start to get sketchy. We know we would like to do some nprovements to some to the green spaces, fill in holes, plant grass etc. We are Insure of the costs involved and the cities involvement. We would also like to Iddress the parking concerns and help in that area. We would like to look into the 9asibility of a temporary net for the softball field's third base line, that could be emoved when not needed. We see the parking issues, the proximity to the baseball elds and the conditions of some of the fields to be safety issues and we would like to te part of the solutions. :quipment $1,000 - 2,000 Ve have already spent over $4,000 on goals, nets etc. for our recreational program. Vhat we spend on the facilities above dictates how much money we will have left for ,is area. We will need to spend upwards of $3,000 to replenish our first aid .upplies. Each coach is given a first aid kit that accompanies the team each time ,ey go to the field. We are also hoping to supply coaching equipment (cones and tennies) for use during practices, clinics and scrimmages. kholarships . \gain, depending on the expenditures above, we are setting up a scholarship fund to IlIow all children that want to play the opportunity to do so. We already have the apability to accomplish this, but we would like to provide balls, shin pads and Iniforms for these players. \dmlnistrative Support 'he task of coordinating some 1600 players and 156 + teams is monumental for a olunteer organization. A portion of these remaining funds may be used to offset orne of these expenses. . 'hank you for your continued help in this matter, our program and the players will eally benefit from your support. P.03 I I I I I I I -. I I I I -. I I I I I I I I I I I I I I I I I I I I I I I I I CITY OF SHOREWOOD 1998 ANNUAL OPERATING BUDGET TABLE OF CONTENTS PAGE NO. INTRODUCTION Budget Message................................................... ............................................ 1 - 7 Distinguished Budget Presentation Award ..................................................... 8 Budget Considerations and Policies.......................................................... 9-10 Budget Process........ .................................................................................... 11 -1 3 SUMMARY INFORMATION Organizational Chart .............................. .................................. .... ...... ...... ......... 1 7 Com mu nity Profile.... ......................................................................................... 1 8 Fund Structu re.. .................................................................................................. 1 9 Total Pe rsonnel............... .............................................................................20- 22 Property Taxes ............................................. .... ... ..... ....... .... ...... ......... ....... ... 23-25 Revenue Sources and Assumption ......................... ...... ........................... 26-30 Summary of Revenues - All Funds ................................................................. 31 Summary of Expenditures - All Funds .....................................................32-33 Fund Balances Combined Schedule of Revenue, Expenditures, and Changes in Fund Balance ...........................................................34-35 Fund Balance Schedule........... ...................... ................ ............ ...........36-37 General Fund Summary.. ...... ....................... ................... .............. ............. 38-39 General Fund Expenditures, by Function...................................................... 40 GENERAL FUND General Fund Description ....... .......................................... ................. ..............4 1 General Fund Revenue ............................................................... ...... .........42-43 Mayor and Council ................................................ ................. ....... .... ... .... ... 44-45 Ad m i n istration............................................................................................... 46-47 General Government................................................................................... 48-49 Fi nance .......... ................ ....... ......................................................................... 50-51 Professional Services ...................................... ............... ...... .... ..... ..... ........ 52-53 P lann ing and Zon ing............. ..... ................................................................. 54-55 Municipal Building - City Hall ....................................................................56-57 Pol ice................. ........ ...... ...... ........................................................................ 58-59 Fi re Protection .............................................. ............... ............ ....... .... ..... .....60-61 Protective Inspection ............. ...................................................................... 62 -63 City Engineer.... ............. ............................................................................... 64-65 Public Works Service ................... ................................. .... ............... ........... 66-67 Streets and Roadways............................................... ...... ........ ....... ......... ...68-69 Snow and Ice Removal............................................................................... 70-71 Traffic Control/Street Lighting ....................................................................72 - 73 Sanitation/Waste Removal/Weeds ........................................................... 74-75 Tree Maintenance................ ........................................................................ 76- 77 Parks and Recreation .................. ................................................. ............... 78-79 Capital Improvement ................................ ........... .............. ................ .......... 80-81 Conti ngency............. ..................................................................................... 82 -83 TABLE OF CONTENTS (Continued) I I I I I I I I I I I I I I I I I I I DEBT SERVICE Debt Service Fund Description .............. ......... ................................................85 Debt Service Fund........ ... ... ..... ... ......... ........................................................ 86-87 Debt Information................................................................................. ..........88-92 CAPITAL PROJECTS Capital Projects Funds Description... ............................................................. 93 Public Facilities/Office Equipment ........ .... ........ ........................................ 94-95 P ark Capital Improvement................................................................... ....... 96-97 Eq u i pment Rep lacement ............................................................................ 98-99 Street Reconstruction......... ..... ......... ........ .......... .................................... 100-101 MSA Road Reconstruction .................................................................... 102-103 Trail Capital Improvement ..................................................................... 104-105 Capital Projects Summary .............................................................................1 06 ENTERPRISE Enterprise Fund Descriptions ...... ......... ......... .......... ......................................1 07 Water Operations............ ......... ...... ..................... .............. ...................... 108-109 Water Debt Service ................................................................................ 110-111 Sewer............................................................................................... ......... 112-113 Recycling .................................................................................................. 114-115 Stormwater Management...................................................................... 116-117 Liquor - Tonka Bay ................................................................................. 118-119 Liquor - Shorewood Plaza .................................................................... 120-121 Liquor - Old Market Road ...................................................................... 122-123 Enterprise Fund Summary .............................................................................124 G LOS S A R Y.................................................................................................. ..... 125-128 APPENDIX A. Newsletter Insert - Capital Improvement Program 1998-2002 B. Capital Improvement Program 1998-2002 I. I ntrod uction ............................................................................. .... ..... .......... 1 II. Capital I mprovement Plan ..... .................................................................. 2 A. Water................................................................................... .......... ..3-5 B. Minnesota State Aid Streets ......................................................6-9 C. Local Streets............................................................................. 1 0-13 D. Stormwater Management ...................................................... 14-16 E. Sanitary Sewer......................................................................... 17-18 F. Public Facilities & Office Equipment .................................... 19-20 G. Equ ipment .................................................... ....... ........ ........ ......21-23 H. Parks................................................................... ........ ............... 24-25 I. Trails................................................................. ....... .........................26 I I I I I I I I I I I I I I I I I I I TABLE OF CONTENTS (Continued) III. Capital Finance Plan A. Funding Source Summary .......................................................... 27 B. Capital Improvement Budget ......................................................28 IV. Appendix A. Background Water....... ................... ............................... .................................... i Streets.............................................. ....... .................................. i-v Stormwater Management...... ................................................. vi i San itary Sewe r ................ ....................................................... vi i i Public Facilities & Office Equipment....................................viii Parks ...... ... ... ...... ..... ..... ............ ................ .................. .... ....... ix-xv B. Unscheduled Potential Projects ...............................................xvi C. Improvement Process Charts ..................................................xvii I I I I I I I I I I I I I I I I I I I January 2, 1998 CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (612) 474-3236 FAX (612) 474-0128. www.state.net/shorewood . cityhall@shorewood.state.net Re: Adopted Budget for 1998 Honorable Mayor, City Councilmembers Residents of the City of Shorewood: Introduction: This Shorewood budget document is the culmination of a year long process that concluded with the Truth in Taxation Public Hearing on December 3, 1997 and with the official adoption following the subsequent hearing on December 15, 1997. It is the guide for the delivery of services to be provided to the residents of the City in 1998. The budgets herein anticipate the level of funding necessary for the City to provide these services and to accomplish the priorities set by the City Council. Many variables were considered in preparing this document. Legislative changes, growth in the tax base of the City, types and quality of services provided by the City, continuation of the Capital Improvements Program, among other factors, were carefully considered, while conforming to the City Council's Statement of Purpose, Goals and Expectations. It continues to be our purpose to provide a value in municipal services to our residents, to assure compliance with community laws and standards, and to keep residents informed of these services, laws and standards. Our goal is to do this in such an efficient, friendly manner that residents feel good about being citizens of the Shorewood community. This budget is a guide to fulfilling our purpose and reaching our goal. Budgeting as Part of a Larger "Governance Process": Although we refer to "this document", it is important to stress that the dQcument is only one element of a budget process, which is one element of a larger governance process. That process, which we attempt to follow, is illustrated on the next page. The City Council identifies and prioritizes issues facing the City. Overall goals are then set for the coming year. In the spring of 1997, the City Council adopted a communications plan. As a result, the City expanded efforts 1 l~ PRINTED ON RECYCLED PAPER .... BUILDING A MEANINGFUL GOVERNANCE PROCESS A JOURNEY TO JlOCUSlJD DECISION MAKING IV . Mldconrsc Corrections . · MOllllor (survey) · Bvnlunlo (review nccounlnblllllell nnd cclebrnle successes) . Adjusl nnd nevlsH lhe memellls or tho Governance Process Cycllcally Mmuurlllg Success III - Opernllonnl '1\>018 ~ N · Acllnll Plnns & Stn\l~nlell · Opcrnllng Bullgct . ClIplllll Improvement Pm8...ul\ (5 YCllr) . COltllltcheilslvc Plnn Review · Policies, Onllnllnccs OmbblllH Ihe Conlmls 11 . Frnmlng null Focusing .... r . Illenlll'y & Prlorlll7.C Issues · Set Overllll Gnnls . 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E C!) > o lo. as U - ('f') - - 4 I I I I I I I I I I I I I I I I I I I City's goals for improvements in its infrastructure and equipment over the years to come, and provides a sound financial plan for achieving those goals. It includes an equipment replacement schedule and coordinates street, trail and other capital improvements in a financially sound program. The Capital Improvement Budget is considered the next step in achieving planned objectives in capital improvements. Necessary financial resources are carefully projected to pay for planned improvements well into the future. The impact of capital improvements on the operating budget is considered in two ways. First, equipment needs are reviewed each year. As additional roads or park system improvements are added, additional or different equipment which may be more efficient is incorporated into the long range equipment schedule of the CIP. Secondly, ongoing maintenance cost increases (or decreases) are analyzed and incorporated into the appropriate departmental budget. In addition to the budgeting of capital transfers from the General fund to the various Capital Projects funds, there are impacts on the cost of day-to day operations in such areas as capital equipment, streets, parks, trails, and other facilities. Careful consideration is taken in the cost of operations and maintenance in these areas as a result of improvements, and is thoughtfully weighed in the preparation of the operating budget, both for this year and in the years to come. Tax Levy and Its Impact on Taxpayers: The property tax levy for the coming year will increase by 4.55%. With the levy increase, and with changes in property class rates made by the state legislature, the City's tax rate will increase from 17.479% in 1997 to 18.295% in 1998. However, the net affect will be a decrease in city property taxes for residential properties at all valuation levels. The City's tax rate remains among the lowest in Hennepin County, ranking eleventh lowest of the 46 cities in the county. The growth in the City's tax base over the last year translates to a real City tax increase to our residents of approximately 2.8%. It is anticipated that revenues other than property taxes will remain fairly consistent in 1998 from 1997 with a few exceptions. The City will receive a planning grant from the Metropolitan Council to help finance land use and park and trail planning. The City will receive a new state aid in 1998, PERA Aid. This aid is intended to offset the increased cost to the City for an increase in the employers contribution to the public employees pension fund. Local Performance Aid, Homestead and Agricultural Credit Aid (HACA) and engineering services charges will increase slightly in 1998. Fines and forfeitures and interest income are also expected increase in the next year. Transfers from the Street and Trail Funds will finance trail planning. As in prior years, General Fund surpluses from previous years are being utilized to reduce the 1998 tax burden. I I I I I I I I I I I I I I I I I I I Budget Overview and Significant Changes: General Fund The General Fund expenditures are increasing from the 1997 adopted budget by 4.77%. There are a number of key reasons for this: . Continuation and enhancement of community communications efforts. . Comprehensive plan updates. . Employee wage and benefit adjustments. . Increase in set-aside for computer equipment replacement. . Increases in Police and Fire service costs because multi-jurisdictional funding formulas are based largely on usage. Shorewood is growing at a much faster rate than the other cities involved in these cooperative service agreements. Also, the expiration of the COPS FAST grant will increase the cost of the Local Traffic Officer. . Increases in funding for capital improvements as has been scheduled in the Capital Improvement Program. Operating costs are not expected to increase significantly as a result of capital projects. The replacement of equipment and reconstruction of roadways will aid in reducing the maintenance costs for these areas. New installations of equipment and buildings in the parks will have an effect on operating costs in the future, but will not have a significant impact in the coming year. We will continue to monitor and balance operating costs against future capital improvements. Debt Service Fund The budget for debt service for 1998 continues to follow normal payment schedules and is slightly higher than in 1997. There are no plans to refund or issue additional new debt in the coming year. Capital Project Funds Projects planned for 1998 include the improvements in audio/visual equipment in the City Council chambers; purchase of new computer hardware and software for the Finance Department; replacement of a dump truck and a utility vehicle; improvements to Strawberry Lane and sealcoating and street overlay projects; closure/improvement of Trunk Highway 7 accesses; improvement projects on the Municipal State Aid Street system; and various park improvements (Details of all planned capital projects forJ998 can be found in the 1998-2002 Capital Improvement Program which is included as an appendix to this document). 5 6 I I I I I I I I I I I I I I I I I I I Water Fund The Water Fund has been broken into two subfunds - - Water Operations and Water Debt Service. The Water Operations subfund accounts for the revenues received for the sale of water and other miscellaneous revenues, and the expenses for operation and maintenance of the water system. This subfund reflects a substantial increase in expenses for 1998. Factors leading to the increase include the construction of a new pumphouse building for the Badger well and depreciation, which increases due to new additions to the water system. This subfund also has a budgeted transfer of $40,000 to the Water Debt Service subfund toward the retirement of water system debt. Water rates are projected to remain the same for 1998. The Water Debt Service subfund accounts for the accumulation of resources for future debt retirement and for the annual payment of principal and interest on outstanding water system debt. The receipt of special assessment payments, interest income and a transfer from the Water Operations subfund will provide adequate funding in 1998 for scheduled debt service payments and will provide a surplus to be accumulated for future debt retirement. Sewer Fund The Sewer Fund budget will increase by 5.20% in 1998. This increase reflects increased system maintenance costs and a significant increase in programs which are necessary in our effort to detect and correct infiltration and inflow (I & I) problems within our system. Also included is the refurbishing of two lift stations. Although the budget is increasing for 1998, the increases will be funded out of the Sewer Fund balance. Sewer rates will remain the same as in 1997. Recycling Fund The Recycling Fund budget will experience a 19.4% increase in 1998. A new contract with the recycling company will increase costs from $1.85 to $2.05 per household per month. The amount of revenue the City receives through the Hennepin County Recycling Grant program will lower in 1998 at $.70 per household per month. The combination of these events has made it necessary to increase the City's monthly recycling fee from $1.00 to $1.50 per month. Between the County grant and the household recycling fees, this program will be adequately funded in 1998. Stormwater Management Fund The intent of this fund is to collect sufficient revenue through utility fees on each parcel in the city to maintain our current system and to contribute to system improvements in the coming years. Approximately one-half of proceeds will be I I I I I I I I I I I I I I I I I I I devoted to each purpose. The preparation of a Comprehensive Stormwater Management Plan will be undertaken in 1998. The plan is necessary to identify both areas which are problematic and areas which may be utilized to mitigate water run-off problems. It may also be utilized in planning for future storm drainage improvements. Liquor Fund Sales from Liquor operations have trended higher in 1997 and are expected to increase again in 1998. A reduction in floor space in the Old Market Road store will significantly lower rent and associated expenses, providing the overall operation greater profitability. Net income from total operations, after transfers, is projected to be $44,500, a significant increase over recent years. Notes of Appreciation: The City Council and staff work very hard to be responsive to the needs of Shorewood residents and to plan for the long term needs of the City. They are to be commended for undertaking the process in a very thoughtful manner. A special thank you must go to the Finance Director, AI Rolek. It was AI who put this all together, who kept us all on track, who put together a product which is a meaningful "working tool" in the City Council's governance process. Respectfully submitted, c.~ James C. Hurm, City Administrator/Clerk JCH/tln 7 ,1 GOVERNMENT FINANCE OFFICERS ASSOCIATION Distinguished Budget Presentation Award PRESENTED TO City of Shorewood, Minnesota For the Fiscal Year Beginning January 1, 1997 ~/(~ preS~dent 0 f!#:r/~ Executive Director The Government Finance Officers Association of the United States and Canada (GFOA) presented an award of Distinguished Budget Presentation to the City of Shorewood, Minnesota for its annual budget for the fiscal year beginning January 1, 1997. In order to receive this award, a governmental unit must publish a budget document that meets prograrncriteria asa policy document, as an operations document, as a financial plan and as a communications device. The award is valid for a period of one year only. 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R 0 LO ::J 1:l ~ ::J 0> .... .;:: 0 0.. > - 0> co..<(OO::Jw.2~ u C ::J o a 1:l c ~ >- -~ a 1:l C ~ . . . - - - . - - o U 0>..0 U ::J ~~ ::J 0.00 CD c 00 0.0> 0> -o~ 1:l Q)'- 0 E u a .... 0> >- O.c o~ 'E - a - - coo ~ - >-00 C ..0 ~ 0> E~ "'ffi ~ <1.>-;:: U1:l ~g> C 0 _ ~ 1:l -c.~ .c c c~ 0>1:l <I.> 1:l C ..; 00 c ~ c1:l ~ >- 0> <I.> c:E E ~ ~:c ~ 0> ~ {g >.c 0> c o - .... 0> 0> 0 e- 0.. u - <I.> 0> .- 00 C 1:l Cii 00 0_.... t5 <I.> ~.E o c ::J C EO> 0- 0 > 0>"- 0> a> O>'w . 1:l Cii Coo 1:l cm c- 00 -ou~::J .::: 0.. Co... - 0.. oo....O>ooc:....~ ::J 0.. 0> 0> 0 (ij <(a..OO:C/)LL<( - c 0> E 0> - ~ - CJ) 00 o~ 1:l C ~ ~ t5 0> .c - o - - C 0> E ~ E E o u 0\ '+- o 0> 00 c <I.> 00 . . . . . - - - - 10 I I I I I I I I I I I I I I I I I I I . Teamwork and action oriented problem solving. · Striving for improved productivity and efficiency through new technology and innovation. . Employee selection by merit. . Professional development. . Respect for City employees who, with fair treatment, proper training and a willingness to let them excel, will take pride in association with the City and serve the people welt. . The provision of accurate, timely information to the City Council, through proper channels, so the best possible decisions can be made. . Adherence to professional, ethical standards of conduct. POLICIES The City will maintain a General Fund balance at a level sufficient to: 1. Prevent the necessity of short term borrowing for to finance General Fund operations. 2. Meet cash flow requirements, temporary shortfalls in revenue or emergency expenditure demands. Service fees shall generally be utilized to cover the direct and indirect cost of providing the service. Changes to employee wage and benefit levels are based on market conditions in other public jurisdictions and in the insurance industry, compliance with State's comparable worth requirements and projections for labor contract settlements for the fiscal year. The General Fund budget must balance anticipated revenues and expenditures. Other governmental funds are reviewed based on projected fund balances. Enterprise Funds include depreciation amounts in the budgets. Property tax levies are based on general directives from the City Council as to an acceptable tax rate percentage change. Other revenue estimates are based on historic information and on anticipated changes in fee amount and level of activity. Permits and charges are. reviewed annually for potential il'lcreasE3s,a.dditions or changes. Programs supported by user fees are reviewed for the amount of subsidy required with the goal being maximum coverage consistent with program policy objectives. I I I I I I I I I I I I I I I I I I I THE BUDGET PROCESS The budget process begins in February of each year. The City Council reviews the results of its priorities and objectives from the previous year and reviews its current priorities and objectives. The Council then determines and sets its priorities and objectives for the coming budget cycle. In June, the budget worksheets, including previous years results, are prepared by the Finance Director and are distributed to all department heads along with the City Councils priorities and objectives. Any citizen comments received to this point are also distributed. The departments heads then prepare the budget estimates for their respective departments. Each department head is responsible for evaluating the operations of their department, for accumulating the necessary data, and for estimating their spending needs for the coming year. The estimates are to be returned to the City Administrator or Finance Director by mid to late July. The Administrator and Finance Director then review the budgets with the department heads and make any necessary revisions to the estimates. Formal worksheets including the budget estimates are then prepared and distributed to the City Council. In August, the City Council conducts at least one or more budget work sessions. In these work sessions the Council reviews the budget estimates provided and evaluates them to determine whether they accomplish the priorities and objectives that they established earlier in the year. The Council must certify a preliminary budget and tax levy for the coming year to the County Auditor by September 15. It also certifies a time and date for holding the formal Truth in Taxation public hearing on the budget and tax levy. A copy of the proposed budget is made available for public review. The City Council continues to review and make any revisions to the budget between the certification of the preliminary budget and tax levy and the public hearing on the budget. The County Auditor prepares and mails a parcel specific Truth in Taxation notice to all residents. The notice informs residents of the impact of the proposed budgets of all taxing jurisdictions on their individual properties and of the times, dates and places of the Truth in Taxation public hearings for each jurisdiction. BUDGET HEARING P'ROCESS The City is required by Minnesota Statutes to hold a Truth-in-Taxation public hearing to adopt the property tax levy and the budget. The public hearing must be published in a newspaper of general circulation published at least weekly, and must appear in a part of the paper which is no! the legal notice section. The budget cannot be adopted at the Truth-in-Taxation public hearing, but must be held over for adoption at a subsequent hearing held at least five business days following the original hearing. A copy of the public hearing notice for the 1997 Truth-in-Taxation public hearing is as follows: 11 Notice Of Proposed Total Budget and Property Taxes The Shorewood city council will hold a public hearing on its budget and on the amount of property taxes it is proposing to collect to pay for the costs of services the city will provide in 1998. SPENDING: The total budget amounts below compare the city's 1997 total actual budget with the amount the city proposes to spend in 1998. 1997 Total Actual Budget $2,633,291 Proposed 1998 Budget $2,758,893 Change From 1997 - 1998 4.77% TAXES: The property tax amounts below compare that portion of the current budget levied in property taxes in the city of Shorewood for 1997 with the property taxes the city proposes to collect in 1998. 1997 Property Taxes $1,705,251 Proposed 1998 Property Taxes $1,782,818 Change From 1997 - 1998 4.55% Attend the Public Hearing All Shorewood city residents are invited to attend the public hearing of the city council to express their opinions on the budget and on the proposed amount of property taxes. The hearing will be held on: Wednesday, December 3, at 7:45 p.m. Shorewood City Hall 5755 Country Club Road Shorewood You are also invited to send your written comments to: City of Shorewood, Mayor's Office, 5755 Country Club Road Shorewood, MN 55331 At the public hearing, the City Council and staff review the proposed budget and tax levy and invite residents in attendance to comment on the document. Once all of the public comments have been made, the public hearing is closed. If there is insufficient time during the hearing to hear all comments, a continuation hearing is scheduled. If as a result of the public hearing, any revisions are necessary, the City Council directs staff to make such changes. The revised budget is then reviewed at the subsequent hearing and is adopted by resolution of the City Council. 12 I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I The final budget and tax levy must be certified to the County Auditor within five business days following December 20. The budget must be published in a prescribed format in the city's official newspaper. A detailed budget calendar outlining the budget process for the preparation of the 1998 budget is printed on the following pages. BUDGET AMENDMENT PROCESS After the budget is adopted by the City Council, department heads may make minor adjustments in the budget between individual line items, as necessary. These amendments must be approved by the City Administrator. Any major departmental adjustments, amendments between departments which increases or reduces the budget, or any change in total budget amount requires a resolution amending the budget adopted by the City Council during a regular meeting. . 13 FEBRUARY 24 , 1997 JUNE 30, 1997 JUNE 30- JULY 18, 1997 JULY 18- AUGUST 1, 1997 AUGUST 1, 1997 AUGUST 4 - AUGUST 15, 1997 AUGUST 20, 1997 AUGUST 21, 1997 AUGUST 26, 1997 SEPTEMBER 8, 1997 SEPTEMBER 15, 1997 SEPTEMBER 15 - NOVEMBER 29, 1997 AFTER NOVEMER 10 AND ON OR BEFORE NOVEMBER 24, 1997 TWO TO SIX DAYS BEFORE PUBLIC HEARING DATE CITY OF SHOREWOOD 1998 BUDGET PREPARATION CALENDAR I I I I I I I I I I I I I I I I I I I Budget priorities an objectives for the ensuing year are established by the City Council Budget worksheets distributed to Department Heads and Administrator Departmental budgets are prepared Departmental budgets are reviewed with Administrator and Finance Director Dept. of Revenue advises City of 1998 Local Government Aid and HACA amounts Departmental budgets are revised and budget is assembled for Council workshop(s) County informs City of county and school board(s) public hearing dates Council receives proposed 1998 budget Workshop with Council to review proposed 1998 budget City Council approves preliminary 1998 Tax Levy and Budget and sets two public hearing dates Preliminary 1998 Tax Levy and Budget certified to County Auditor Inform County of public hearing dates Council reviews and revises proposed budget County mails notice of proposed property tax increase to all property owners City publishes 1/8 page ad of public hearing dates in official newspaper 14 I I I I I I I I I I I I I I I I I I I DECEMBER 3, 1997 CITY OF SHOREWOOD 1998 BUDGET PREPARATION CALENDAR (CONT.) DECEMBER 11, 1997 DECEMBER 15, 1997 ON OR BEFORE DECEMBER 29, 1997 ON OR BEFORE April 15, 1998 Council holds public hearing on proposed 1998 Budget and Tax Levy Council holds continuation public hearing, if necessary Council adopts final 1998 Budget and Tax Levy at the subsequent hearing City certifies final 1998 Tax Levy and Budget to County Auditor City certifies compliance with Truth in Taxation requirements to Dept. of Revenue 1998 Budget is submitted to GFOA Distinquished Budget Presentation Awards Program 15 ------------------- ORGANIZATIONAL CHART - CITY OF SHOREWOOD I CITIZENS I ...... -.l I CITY ATTORNEY ~ ~ - - CITY COUNCIL BOARDS & COMMISSIONS "- - PLANNING COMMISSION CITY ADMINISTRATOR I - PARK COMMISSION I I I I I I I LIQUOR ENGINEERING FINANCE ADMINISTRA TION PLANNING PUBLIC PUBLIC SAFETY & ZONING WORKS (CONTRACT) - Off-Sale - Engineering Svcs. - Personnel - General Government - Planning - Building & Grounds - Police - 4-City Joint Retail - Project Mgmt. - Accounting - Licensing - Zoning - Recycling (Contract) Services * - Payroll - Elections Administration - Tree Maintenance - Patrol - Investments - Records - Property - Park Maintenance - Disaster - Utility Billing - Legal Publications Records - Street Mainenance Preparedness - Accts. Payable - Public Information - Inspection - Equipment Maintenance - Investigation - Accts. Recble. - Recreation Programs - Storm water System - Public Service - Special - Park Planning - Street Lighting - Fire - Excelsior/ Assessments (Contract) - SanitationlWeeds Mound - Budgeting - Assessor (Contract) - Janitor Services - Fire prevention/ -MIS - Cable TV - (Contract) firefighting - Purchasing Franchise - Utility Maintenance - Animal Control - (Contract) Chanhassen * Mayor is City's representative on joint governing board. December, 1997 5 95.8 I I I I I I I I I I I I I I I I I I I COMMUNITY PROFILE The City of Shorewood is a suburb of the City of Minneapolis and is located 25 miles southwest of the central business district on the southern shore of Lake Minnetonka. The City is predominantly a residential community with limited commercial business and two shopping malls. While the City experienced rapid residential growth during the 1980's, the rate of growth has slowed significantly in the 1990's. The City will continue a limited growth pattern but, because of limited availability of large tracts of land, developments will be smaller than in the past. The following is selected information and demographic data for the City: Organized as a Village I ncorporated as a City 1956 1974 Form of Government Council-Administrator City Council Tom Dahlberg Jennifer McCarty Gerald O'Neill Krfsti Stover John Garfunkel Mayor Council member Councilmember Councilmember Councilmember Expiration of Term 12/31/98 12/31/98 12/31/98 12/31/00 12/31/00 Fiscal Year Begins January 1 Current population estimate* 6,889 Area of City 6.0 square miles Miles of paved streets State County City - MSA City - Local Number of City Parks Total Park Acreage 2.7 1.7 9.3 38.1 Registered voters in last election (1996) Number of votes cast in last election (1996) Percentage voting in last election 5,066 4,262 84.1% Miles of Sanitary Sewer 16.0 1,028 55.7 Miles of Watermain Water connections Single family housing units estimate* Multiple family housing units* Persons per household* 2,133 417 2.85 Largest Employer Northern States Power Co. *Per Metropolitan Council population estimate 4/1/96 18 Cl z i= z ;:) o () () <( u.. o en - en <( m c z <( W II: ;:) I- o ;:) II: I- en C Z ;:) u.. - - "UO> c..c 21- <(en ..... .c en:::::l 'w 0 crlU ..oU crl "U..... co :::::I..... .....0> crlen cO> o.~ "UU o>C Ncrl .- crl ~..o 0>..... .....- 00> en .~ crl .~:5 o .~ O>~>- ..c ._ :!::: :::"Eo 0Q)0> EO> ..c c..... 0>.- >. oo"E..o >':::::I"U enoo> o>Uen c U :::::I ._ crl (j)"U~ O>Ccrl "Ucrlen :::::I-"U ..ocrlc "U~:::::I c.-..... -.......... 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Ucrl..cO>Q)crlcrl ~E3::5:5~-5 en "U C :::::I LL 0> en 'C 0.. ..... 0> ..... C W ----- - - - 0\ ...... - - I TOTAL PERSONNEL I 1996 - 1998 Actual Budget Budget I 1996 1997 1998 MAYOR AND COUNCIL I Mayor (part time) 1.00 1.00 1.00 Councilmembers (part time) 4.00 4.00 4.00 ADMINISTRATION I City Administrator/Clerk 1.00 1.00 1.00 Exec. Secretary/Deputy Clerk .33 .33 .33 I GENERAL GOVERNMENT Exec. Secretary/Deputy Clerk .67 .67 .67 I Sec retary /Reception ist .70 .70 .70 Clerical .25 .25 Clerical (part time) .50 1.00 1.00 I Summer Clerical (seasonal) 1.00 1.00 1.00 Election Judges (seasonal) 40.00 32.00 FINANCE I Finance Director 1.00 1.00 1.00 Senior Accounting Clerk .60 .60 .60 I PLANNING AND ZONING Planning Director .95 .95 .95 I Planning Assistant .70 .70 .70 Clerical (part time) 1.00 1.00 POLICE (JOINT POWERS) I Chief 1.00 1.00 1.00 Lieutenant 1.00 1.00 1.00 Sergeant 2.00 2.00 2.00 I Investigator/Juvenile Spec. 2.00 2.00 2.00 Patrol Officer 7.00 7.00 7.00 Traffic Control Officer 1.00 1.00 1.00 I Administrative Clerk 1.00 1.00 1.00 Clerk/Typist (part time) 2.00 2.00 2.00 FIRE (CONTRACTUAL) I Fire Chief (part time) 1.00 1.00 1.00 Assistant Chief (part time) 1.00 1.00 1.00 I Captain (part time) 2.00 2.00 2.00 Lieutenant (part time) 4.00 4.00 4.00 Fire Marshall 1.00 1.00 1.00 I Training Officer (part time) 1.00 1.00 1.00 Firefighters (part time) 37.00 37.00 37.00 I 20 I I I Actual Budget Budget 1996 1997 1998 I PROTECTIVE INSPECTION Building Official 1.00 1.00 1.00 Planning Director .05 .05 .05 I Planning Assistant .30 .30 .30 Secretary/Reception ist .10 .10 .10 I CITY ENGINEER City Engineer 1.00 1.00 1.00 Clerical .25 .25 I Clerical (part time) .50 PUBLIC WORKS SERVICE I Public Works Director Supervisor of Oper. & Maint. 1.00 1.00 1.00 Light Equipment Operator/ I Foreman 1.60 1.90 1.90 . Clerical .25 .25 Clerical (part time) .50 I STREETS AND ROADWAYS Light Equipment Operator/ I Foreman 2.50 2.20 2.20 SNOW & ICE REMOVAL I Light Equipment Operator/ Foreman .50 .50 .50 TREE MAINTENANCE I Light Equipment Operator/ Foreman .20 .20 .20 I PARKS AND RECREATION Light Equipment Operator/ Foreman 1.60 1.60 1.60 I Clerical .25 .25 Clerical (part time) .50 Summer (Seasonal) 2.00 2.00 2.00 I Winter (Seasonal) 10.00 10.00 10.00 WATER I Senior Accounting Clerk .10 .10 .10 Light Equipment Operatorl Foreman .10 .10 .30 I Reception ist/Sec retary .10 .10 .10 I 21 I SEWER Senior Accounting Clerk Light Equipment Operator/ Foreman Reception ist/Secretary STORMWA TER MANAGEMENT Senior Accounting Clerk Light Equipment Operatorl Foreman LIQUOR - ALL LOCATIONS Operations Manager Assistant Managers Clerks (part time) Senior Accounting Clerk TOTAL FULL TIME TOTAL PART TIME TOTAL SEASONAL I I I I I I I I I I I I I I I I I I I CITY TAX FORMULA City Spending Less: Local Government Aid Homestead and Agricultural Credit Aid Fiscal Disparities Miscellaneous Revenues Net Tax Levy Net Tax Levy = City Tax Rate Tax Base Tax Capacity Value x City Tax Rate = City Tax on Property TAX IMPACT ON HOMESTEAD PROPERTY 1998 VS. 1997 1998 ESTIMATED TAX RATE - 18.295% 1997 TAX RATE - 17.479% CHANGE IN TAX RATE - 0.816% Home Estimated Actual Dollar Percent Value 1998 1997 Change Change $100,000 $222 $224 ($2) (0.9%) $150,000 $391 $399 ($8) (2.0%) $200,000 $560 $573 ($13) (2.3% ) $250,000 $730 $748 ($18) (2.4%) $300,000 $899 $923 . ($24) (2.6%) The next two pages contain graphs which present some insight on the impact of the City's levy decisions. The first page presents a historical view of the City portion of the property tax bill on homes of various values and of the City's tax rate from 1993 through 1998. The second page shows how much of every property tax dollar comes to the City and to the other taxing jurisdictions,. and a historical view of this breakdown from 1993-1998. 23 I I I I I I I I I I I I I I I I I I I CITY OF SHOREWOOD HISTORY OF CITY PROPERTY TAXES FOR VARIOUS HOME VALUES $1,200 $1,000 >< $800 III ~ >- t:: Q) Co $600 0 ... a. >- - C3 $400 $200 $0 1994 1995 1996 1997 1998 --+-$100,000 HOME __$150,000 HOME -.- 5200,000 HOME -*- $250,000 HOME --.- 5300,000 HOME RATE 20.0 19.5 19.0 18.5 18.0 17.5 17.0 16.5 16.0 1994 CITY OF SHOREWOOD CITY TAX RATE HISTORY 1995 1996 1997 1998 24 I I I I I I I I I I I I I I I I I I I CITY OF SHOREWOOD 1998 PROPERTY TAX DISTRIBUTION SCHOOL DISTRICT 276 54% CITY OF SHOREWOOD 13% HENNEPIN COUNTY 27% CITY OF SHOREWOOD HISTORICAL SHARE OF TOTAL PROPERTY TAX BILL 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% 1993 . OTHER. METRO oovr. I IIlil SCHOOL OISTRICT 276 ! 11II HENNEPIN COUNTY I I FJI CrT'( OF SHOREWOOD I 1994 1995 1996 1997 1998 25 26 I I I I I I I I I :1 I I I I I I I I I REVENUE SOURCES AND ASSUMPTIONS General Fund Property Tax The City Council increased the tax levy for 1998 by 4.55% over the 1997 levy, taking it to the state mandated levy limit. Considering the growth in the City's tax base and the adjustments in property classification rates by the state legislature, the increase in the levy results in an estimated tax rate for 1998 that is slightly higher than in 1997. Property taxes are collected and distributed twice annually. These are fees collected on building permits and various licenses issued by the City. The fees are based upon the cost of providing the service. The revenue assumptions for 1998 are based upon 1997 volumes and anticipated construction for 1998. These revenues include a planning grant from the Metropolitan Council, and Homestead and Agricultural Credit Aid (HACA), Local Performance Aid (LPA), PERA Aid, and MSA Maintenance aids distributed by the State. The planning grant, to be received in early 1998, is a one-time matching funds grant awarded to the City to fund the preparation of land use and park/trail plans. HACA is received twice per year, in July and December. LPA will be distributed with HACA aid. MSA is received in three installments. The amounts are established by the State and certified to the City in August of each year. The amount of HACA and LPA aid which the City will receive in 1998 is slightly higher than in 1997. License/Permit Intergovernmental Charges for Service These are charges based on the cost of services rendered. The charges are reviewed annually and assumptions for the following year's budget projections are based on these fees. An increase for 1998 is assumed with additional income generated for services performed through the City Engineering department. Fines and Forfeitures Fines levied by the court for traffic and criminal violations. The fines are collected by Hennepin County and distributed monthly. Additional traffic patrol scheduled in 1998 is expected to increase the level of this revenue source to offset the increased cost of the patrol. I I I I I I I I I I I I I I I I I I I Miscellaneous Revenues These include interest income, and other miscellaneous revenue. The level of miscellaneous revenue for 1997 was used in estimating the revenue stream for 1998. Budgeted revenues in this category, especially interest income, have been increased to be consistant with past experience and expected income in 1997. Transfers Transfers are budgeted from the Street Reconstruction Fund and the Trail Fund to finance trail planning budgeted in the General Fund. Debt Service Funds Tax Increments Revenue derived from incremental taxes on development within Tax Increment Finance District NO.1. This district was established in 1990 and expires in 2000. The district first generated tax increment revenues in 1994. Anticipated tax increment revenue for 1998 is $360,000. Future tax increment revenue should increase as the district develops. Special Assessments Special assessments are levied against properties benefited by a city improvement. This revenue source has been declining as recent projects have been small and some have not been special assessment projects. Misc. Revenue Primarily includes interest income from investment of funds. This revenue source fluctuates with the amount of funds available for investment and with market conditions. Capital Projects Funds - General Misc. Revenue Primarily includes interest income from investment of funds. This revenue source fluctuates with the amount of funds available for investment and with market conditions. Transfers Transfers from other funds to provide resources for scheduled capital improvement projects as scheduled in the Capital Improvement Program. These amounts are determined each year in conjunction with the development of the annual budget and capital improvement program. 27 Fees collected on new subdivisions in lieu of dedicated park land. A fee of $1,000 per new lot is payable by the developer at the time of final platting. This source will fluctuate year to year depending upon the amount of development. As the City is nearing full development, this is a limited revenue source for the future. Anticipated revenue for 1998 is $15,000. I I I I I I I I I I I I I I I I I I I Capital Projects Funds -Specific Public Facilities/Office Equipment Other Financing Sources The City entered into a non-appropriation lease to finance its portion of a joint powers Senior/ Community Center in the amount of $311,000 in 1996. This was considered a one-time financing source. No such resources are anticipated for the coming year. Park Capital Improvement Park Dedication Fees MSA Road Reconstruction Intergovernmental Water Operations Fund Charges for Service The State of Minnesota Municipal State Aid Program allocates highway user funds to qualifying cities over 5,000 in population to construct and maintain an MSA road system designated by the city. The funds are divided into construction and maintenance allocation. The maintenance allocations are paid annually, but the construction allocations are encumbered by the MSA Program until the City designates and constructs a project. The City tracks the accumulation of allocations for future projects. The amount allocated by the MSA Program is anticipated to remain fairly constant over the next several years. Revenue from water sales is received quarterly. Charges are based upon the cost of providing the service to citizens. However, City policy does not include the recovery of depreciation in the setting of water rates. Rates for 1998 are $22.50 for the first 10,000 gallons used, plus $1.45 per 1,000 gallons used over 10,000. 28 I I I I I I I I I I I I I I I I I I I Water Fund -continued Charges for Service Water connection fees are charged to new connection which have not been previously assessed for the cost of water infrastructure. The water connection fee is $5,000 per unit. Misc. Revenue Includes anticipated interest income and revenue from celluar telephone antenna leases. Water Debt Service Fund Special Assessments Special assessments levied on benefited properties for water improvements. This revenue will be used to pay debt service on water improvement projects. Misc. Revenue Includes anticipated interest income and payments from a Water Tower agreement with the City of Victoria. The agreement allows for a backup water supply to Victoria for a period of 25 years. Payments of $46,500, plus interest at 5.75%, will be received through the year 2000. Transfers A transfer of revenue from the Water Operating Fund for the retirement of debt. Sewer Fund Charges for Service Sewer user fees are billed quarterly. The fee is based upon charges from the Metropolitan Council Wastewater Services for sewage treatment and on the City's cost of operating it's system of mains and lift stations. As with water, City policy does not include the recovery of depreciation in the setting of rates. The City charges a flat residential rate of $65 per quarter. Sewer connection fees, called LSAC, are collected on newly divided properties which have not previously been assessed for the cost of sewer infrastructure. The LSAC fee is $1,000 per unit. 29 Recycling Fund County Aid Charges for Service Hennepin County subsidizes the recycling program through a grant to the City. The amount of the grant for 1998 is $0.70 per household per month. The City has implemented a recycling fee of $1.50 per month per household. This fee will be billed quarterly. The City holds an annual clean-up day each May. Residential household refuse is picked up at curbside by the City. The cost of this service is charged back to residents in the form of an annual clean-up charge. The charge for 1997 was $6.50. I I I I I I I I I I I I I I I I I I I Storm water Management Fund Charges for Service Transfers Liquor Funds - All Sales A user fee is established based upon the use of the property and the total amount of impervious surface of the property. The charge is based on the cost to maintain the present storm drainage system and to accumulate funds for improvements to the system. The current base rate is $3.75 per quarter per unit. A transfer from the General Fund of $10,000 is budgeted as a contribution toward improvements to the storm drainage system. Sales projections are based upon prior year sales data and sales trends. The T onka Bay location was operated by the City of Tonka Bay until December, 1994. Sales projections for this location are based on Tonka Bay sales history and three years of City operations. The Shorewood Plaza location sales projections are based primarily on sales trends from prior years. The Old Market Road location was opened in February, 1995. Sales in this location are based on sales trends for a store previously operated by the City in the same area which closed in January, 1994, sales experience in 1995, 1996 and 1997, and upon expected development in the surrounding area. 30 I SUMMARY OF REVENUES BY FUND I 1998 BUDGET I Actual Actual Budget YTD Oct Annual Adopted 1995 1996 1997 1997 EST -97 1998 General Fund I Property Taxes 1,489,822 1,569,653 1,705,251 840,899 1,705,251 1,782,818 Licenses and Permits 184,857 205,460 174,250 172,602 191,250 172,300 Intergovernmental 440,720 427,468 442,290 233,540 447,810 450,877 I Fines and Forfeitures 68,765 80,826 80,000 55,913 75,000 90,000 Charges for Service 20,505 45,244 65,000 43,955 55,500 71,500 Miscellaneous Revenue 143,335 129,102 96,500 98,580 132,000 106,500 Transfers 30,000 10,000 13,000 I Total General Fund 2,378,004 2,457,753 2,573,291 1,445,489 2,606,811 2,686,995 I Debt Service Funds Property Taxes 8,060 7,992 0 0 0 0 Tax Increments 22,548 176,172 275,000 152,119 305,000 343,000 I Intergovernmental 335 349 0 0 0 0 Special Assessments 170,732 145,806 95,000 89,355 135,000 100,000 Miscellaneous Revenue 63,301 21,929 20,000 15,933 20,000 20,000 I Total Debt Service Funds 264,976 352,248 390,000 257,407 460,000 463,000 I Capital Projects Funds Public Facilities/Office Equip 34,240 860,354 16,444 53,953 49,222 16,138 Park Capital Improvement 230,104 52,485 72,235 71,112 75,592 39,110 I Equipment Replacement 112,895 104,291 110,763 112,273 114,855 118,677 Street Reconstruction 321,621 324,685 304,103 788,709 803,413 689,383 MSA Road Reconstruction 225,284 248,105 215,266 236,922 240,216 229,000 Trail Capital Improvement 3,677 27,919 143,935 27,953 29,399 32,813 I Total Capital Projects Funds 927,821 1,617,839 862,746 1,290,922 1,312,697 1,125,121 I Enterprise Funds Water Fund 243,560 368,381 263,250 262,056 322,500 297,150 Water Debt Service 114,506 317,787 362,047 288,523 436,565 359,521 I Sewer Fund 787,165 819,944 798,000 602,390 821,500 780,500 Recycling Fund 48,395 71,085 72,210 61,274 69,861 84,900 Stormwater Management Fund 59,076 158,940 57,300 49,347 63,800 61,800 I Liquor Funds - Net Sales 309,914 342,054 426,900 324,008 407,813 435,375 Total Enterprise Funds 1,562,616 2,078,191 1,979,707 1,587,598 2,122,039 2,019,246 I TOTAL ALL FUNDS 5,133,417 .6,506,031 5,805,744 4,581,416 6,501,547 6,294,362 I I 31 I I SUMMARY OF EXPENDITURES BY FUND 1998 BUDGET I Actual Actual Budget YTD Oct Annual Adopted 1995 1996 1997 1997 EST-97 1998 I General Fund General Government Mayor and Council 51,416 63,376 66,044 47,358 58,499 61,650 I Administration 1 02,423 100,984 101,195 84,568 99,014 103,246 General Government 84,894 112,213 111,019 83,855 105,150 119,565 Finance 89,220 96,129 101,782 82,666 101,282 105,086 I Professional Services 144,695 146,919 119,000 131,744 153,532 125,800 Planning and Zoning 95,895 97,548 101,386 80,130 95,692 109,546 Municipal Building 92,526 93,425 101 ,100 41 ,486 103,738 92,150 I Total General Government 661,069 710,594 701,526 551,807 716,907 717,043 Public Safety I Police 442,515 467,676 502,155 451,002 503,355 558,106 Fire Protection 123,513 136,942 151,893 151,893 151,893 156,623 Protective Inspection 84,675 85,286 94,318 65,935 92,718 96,530 I Total Public Safety 650,703 689,904 748,366 668,830 747,966 811,259 Public Works I City Engineer 62,195 72,089 89,049 59,016 73,985 100,956 Public Works Services 311 ,873 340,793 299,661 282,781 302,772 311,853 Streets and Roadways 378,421 396,920 439,355 404,145 432,255 464,105 I Snow and Ice Removal 37,658 50,042 40,476 31,090 44,476 44,105 Traffic Control/Street Lights 35,476 37,567 37,500 28,586 37,600 37,500 Sanitation/Waste Removal 4,352 4,619 4,612 4,952 5,132 4,614 I Tree Maintenance 14,204 16,853 21,535 12,576 21 ,465 22,692 Total Public Works 844,179 918,883 932,188 823,146 917,685 985,825 I Culture and Recreation Parks and Recreation 155,279 139,985 151,476 111,326 155,405 149,757 Total Culture and Recreation 155,279 139,985 151,476 111,326 155,405 149,757 I Miscellaneous I Capital Improvement 15,000 20,000 62,550 62,544 62,544 62,550 Contingency 0 37,185 8,950 15,000 32,459 Total Miscellaneous 15,000 20,000 99,735 71 ,494 77,544 95,009 I Total General Fund 2,326,230 2,479,366 2,633,291 2,226,603 2,615,507 2,758,893 I I I 32 I I I I I I I I I I I I I I I I I I I I SUMMARY OF EXPENDITURES BY FUND 1998 BUDGET Actual Actual Budget YTD Oct Annual Adopted 1995 1996 1997 1997 EST -97 1998 Debt Service Funds 330,823 1,032,419 450,946 336,862 497,483 509,790 Capital Projects Funds Public Facilities/Office Equip 59,953 466,659 405,526 385,054 446,152 87,000 Park Capital Improvement 232,920 46,063 124,000 47,960 52,364 145,000 Equipment Replacement 196,592 158,552 150,710 8,356 99,760 78,061 Street Reconstruction 40,368 314,025 1 ,104,100 510,121 713,223 722,870 MSA Road Reconstruction 48,451 20,475 13,750 80,620 80,620 207,750 Trail Capital Improvement 0 71 137,000 0 0 12,000 Total Capital Projects Funds 578,284 1,005,845 1,935,086 1,032,111 1,392,119 1,252,681 Enterprise Funds Water Operations 244,071 263,033 392,924 189,440 350,448 467,787 Water Debt Service 18,001 88,300 244,191 244,334 244,334 308,382 Sewer Fund 745,912 806,533 999,666 566,269 841 ,269 1,054,466 Recycling Fund 69,770 70,947 72,005 58,106 73,915 85,992 Stormwater Management Fund 31,102 54,842 208,007 17,984 24,017 124,523 Liquor Funds 349,664 374,875 402,185 319,254 401,891 398,375 Total Enterprise Funds 1 ,458,520 1,658,530 2,318,978 1,395,387 1,935,874 2,439,525 TOTAL ALL FUNDS 4,693,857 6,176,160 7,338,301 4,990,963 6,440,983 6,960,889 33 I FUND BALANCE SCHEDULE I 1998 1998 BUDGET BUDGET I ESTIMATED REVENUES EXPENDITURES ESTIMATED BALANCE BALANCE BALANCE BALANCE & OTHER & OTHER BALANCE FUND NAME 12/31/94 12/31/95 12/31/96 12/31/97 SOURCES USES 12/31/98 General 1,497,678 1,544,348 1,523,041 1,578,909 2,686,995 2,758,893 1,507,011 I Debt Service 1,485,579 1,419,732 503,635 466,152 463,000 509,790 419,362 I Caoital Proiects Public Facilities/Office Equip 79,292 53,579 514,455 117,525 16,138 87,000 46,663 Park Capital Improvement 135,730 132,914 139,336 162,564 39,110 145,000 56,674 I Equipment Replacement 214,344 130,647 76,386 91,481 118,677 78,061 132,097 Street Reconstruction 651,769 933,022 943,682 1,033,872 689,383 722,870 1,000,385 I MSA Road Reconstruction 863,397 1,040,230 1,267,860 1,427,456 229,000 207,750 1,448,706 Trails Capital Improvement 64,348 68,025 95,873 125,272 32,813 12,000 146,085 I TOTAL CAPITAL PROJECTS 2,008,880 2,358,417 3,037,592 2,958,170 1,125,121 1,252,681 2,830,610 Enterprise I Water Operations 2,689,728 3,540,467 4,273,269 4,390,266 297,150 467,787 4,219,629 Water Debt Service 495 97,000 326,487 518,718 359,521 308,382 569,857 I Sewer 4,536,591 4,659,519 4,746,243 4,847,130 780,500 1,054,466 4,573,164 Recycling 44,476 23,101 23,209 23,157 84,900 85,992 22,065 I Stormwater Management 83,277 111,251 205,348 251,401 61,800 124,523 188,678 Liquor Funds 433,520 364,969 336,224 323,180 442,875 398,375 367,680 I TOTAL ENTERPRISE 7,788,087 8,796,307 9,910,780 10,353,852 2,026,746 2,439,525 9,941,073 TOTAL ALL FUNDS 12,780,224 14,118,804 14,975,048 15,357,083 6,301 ,862 6,960,889 14,698,056 I I I I I I 36 I I I I I Below is a graphic view of the information presented in the preceding table: I I FUND BALANCE SCHEDULE $12,000,000 I $2,000,000 I $10,000,000 I I $8,000,000 ...J W > W ...J W U z $6,000,000 <C ...J <C a1 Q Z ::I u. $4,000,000 I I I 1994 1995 1996 1997 1998 I I I I I 37 I I I I I I I I I I I I I I I I I I I I CITY OF SHOREWOOD ADOPTED 1998 GENERAL FUND REVENUES CHARGES F~R SERVICE TRANSFERS 2.6 Yo AND MISC FINES AND FORFEJTS 6 % 3% UCENSESANDPERMITS 6.2% i I I CITY OF SHOREWOOD ADOPTED 1998 GENERAL FUND EXPENDITURES CAPITAL EQUIP 4.1% STREET PROJECTS 12.3% GENERALGOVT 26.0% CONTINGENCY 1.2% ARE 5.7% PUBUC WORKS 19.3% CAPITAL IMP 2.3% \ POUCE 20.2% PARK CAP IMP 0.4% PARKS 5.1% OTHER PUB SAFETY 3.5% 39 SUMMARY OF EXPENDITURES GENERAL FUND 1998 ADOPTED BUDGET DEPT SUPPLIES/ SUPPORT CHARGES CAP IT AL TRANS- NO. DEPARTMENT STAFFING MATERIALS SERVICES & FEES OUTLAY FERS 51 Mayor and Council 13,564 1,200 19,900 26,986 52 Administration 95,046 575 6,900 725 53 General Government Services 83,715 19,500 13,850 200 2,300 54 Finance 93,486 3,300 7,200 800 300 55 Professional Services 1,000 124,800 56 Planning & Zoning 92,391 1,400 14,850 405 500 57 Municipal Building (City Hall) 10,000 77,800 4,350 58 Police 1,150 556,156 800 59 Fire 156,623 60 Protective Inspection 70,180 600 18,500 7,100 150 61 City Engineer 81,906 1,050 17,500 300 200 62 Public Works Service 142,628 36,800 18,300 900 113,225 63 Streets & Roadways 90,505 30,000 3,600 340,000 64 Snow & Ice Removal 26,605 17,500 65 Traffic Control/Street Lighting 4,000 33,500 67 Sanitation/Waste Rem./Weeds 614 4,000 68 Tree Maintenance 8,172 1,300 13,220 69 Parks & Recreation 89,927 19,600 23,200 7,030 10,000 70 Capital Improvement 37,550 25,000 71 Contingency 32,459 TOTAL GENERAL FUND 888,739 148,975 1,142,358 48,796 41 ,800 488,225 PERCENT OF TOTAL 32.21% 5.40% 41.41% 1.77% 1.52% 17.70% I I TOTAL I 61,650 I 103,246 119,565 105,086 125,800 I 109,546 92,150 558,106 I 156,623 96,530 100,956 311,853 I 464,105 44,105 37,500 I 4,614 22,692 149,757 I 62,550 32,459 2,758,893 100.00% I I I I I I I I I I 40 I I I I I I I I I I I I I I I I I I I THE GENERAL FUND The General Fund is used to account for resources traditionally associated with government which are not required legally or by sound financial management to be accounted for in other funds. It normally receives a greater variety and number of taxes and other general revenues than any other fund. The majority of the current day-to-day operations will be financed from this fund. Below is a historical presentation of adopted General Fund budgets: $2,758,893 ! . . . . . . . . . . . . . . . . . . . . . . . . . . . i I I i I I I GENERAL FUND BUDGET HISTORY $2,300,000 $2,200,000 1994 1995 1996 1997 1998 41 1997 ESTIMATED REVENUES I BUDGET COMMENTS: GENERAL FUND REVENUES I TAXES: The City levies property taxes to finance the general operating fund which provides municipal govemmental services FISCAL DISPARITIES - Received with taxes above. In 1971, the legislature enacted this law to allow municipalities to share in metropolitan commercial/industrial growth. A percentage of commercial/industrial taxes are pooled and distributed to communities in the metropolitan area. I I LICENSE/PERMIT FEES: Rental Housing License Fees - License fees for rental housing units. License is valid for a term of three (3) years. Liquor License Fees Other Business Licenses - Fees for refuse hauler and tree trimming licenses. State Surcharge Collections - Surcharges collected on building permits equal to 0.5% of the improvement value. Building Permits - Permit fee based upon valuation of structure according to Uniform Building Code Schedule. Dog Licenses Other Non-business - Horse permit and alarm permit fees. I I I I NTERGOVERNMENT AL REVENUE: SNOW REMOVAL AID - a one-time relief aid to cities for unusual snow season 1996-97 I METROPOLITAN COUNCIL PLANNING GRANT - a grant from the Metropolitan Council for 1998 for land use and park and trail planning. I HOMESTEAD AND AGRICULTURE CREDIT AID (HACA)- A State credit which reduces the tax levy PERA AID - A State aid approved in the 1997 legislature to fund an mandated increase of 0.70% in the City's contribution to PERA. I LOCAL PERFORMANCE AID (LPA) - A State aid passed in the 1996 legislature which is given to jurisdictions which certify that they are either developing or have already incorporated the use of performance measurements in their budgeting process. I MSA ROAD AID (Became eligible for this aid as of 1/1/90) Aid provided by the State of Minnesota to cities over 5,000 in population to maintain designated MSA roads. I CHARGES FOR SERVICES: GENERAL GOVERNMENT The City provides services to the public for which a charge is collected such as assessment services, map sales, planning fees, etc. I ENGINEERING - Fees charged to other City funds and developers for engineering services. I RECREATION - fees charged to Freeman Park Foundation for park maintenance and Crescent Beach charges. I FINES & FORFEITS - Fines imposed for traffic & ordinance violations. MISC. REVENUES - Revenue from a variety of sources such as interest income, special assessment searches, pop sales, and other miscellaneous revenues. I TRANSFERS FROM OTHER FUNDS - For 1998, $10,000 from Street Reconstruction Fund and $3,000 from Trail Fund for Trail Plan LIQUOR STORE TRANSFER - Profits from liquor operations. I FUND BALANCE - Fund Balance allocated for 1998 budget purposes. I 42 I I I I SUMMARY OF ESTIMATED REVENUES I 1998 GENERAL FUND BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted REVENUES: 1995 1996 1997 1997 EST -97 1998 1998 TAXES: I General Property 1,429,491 1,509,592 1,705,251 812,080 1,705,251 1,782,818 1,782,818 Fiscal Disparities 60,331 60,061 28,819 Special Levy I TOTAL TAXES 1,489,822 1,569,653 1,705,251 840,899 1,705,251 1,782,818 1,782,818 LICENSE/PERMIT: Rental Housing 315 245 3,000 I Surcharge Rebate Alcoholic Beverages 8,150 8,150 8,150 8,150 8,150 8,150 8,150 Others-Business 1,100 2,525 1,500 275 1,500 1,500 1,500 State Surcharge 7,693 7,681 7,500 6,090 7,500 7,500 7,500 I Building Permits 162,201 180,992 150,000 155,514 170,000 150,000 150,000 Tree Trimming Licenses 120 210 100 30 100 150 150 Dog Licenses 2,103 1,882 2,000 1,568 2,000 2,000 2,000 Others-Misc. 3,175 3,775 2.000 975 2,000 3,000 3,000 I TOTAL LICENSE/PERMIT 184,857 205,460 174,250 172,602 191,250 172,300 172,300 INTER-GOVERNMENTAL REVENUES FEDERAL AIDS I CDBG Grant STATE AIDS Snow Removal Aid 5,520 5,520 I Metro Council Planning Grant 4,000 4,000 HACA 426,970 413,718 420,880 210,440 420,880 421,496 421,496 Local Performance Aid 7,660 3,830 7,660 9,131 9,131 PERA Aid 2,500 2,500 I MSA Road Aid 13,750 13,750 13,750 13,750 13,750 13,750 13,750 Total State Aids 440,720 427,468 442,290 233,540 447,810 450,877 450,877 TOTAL INTERGOVERNMENTAL 440,720 427,468 442,290 233,540 447,810 450,877 450,877 I CHARGES FOR SERVICE: General Government 13,156 1 0,450 6,500 3,507 6,500 10,000 10,000 Engineering 27,911 49,500 31,448 40,000 52,500 52,500 I Recreation 7,349 6,883 9,000 9,000 9,000 9,000 9,000 TOTAL CHARGES FOR SERVICE 20,505 45,244 65,000 43,955 55,500 71,500 71 ,500 FINES & FORFEITS 68,765 80,826 80,000 55,913 75,000 90,000 90,000 I MISC REVENUES 143,335 129,102 96,500 98,580 132,000 106,500 106,500 TRANSFERS From Other Funds 13,000 13,000 I From Liquor Stores 30,000 10,000 TOTAL TRANSFERS 30,000 0 10,000 0 0 13,000 13,000 TOTAL REVENUES 2,378,004 2,457,753 2,573,291 1,445,489 2,606,811 2,686,995 2,686,995 I OTHER FUNDING SOURCES: FUND BALANCE 0 0 60,000 71,898 71 ,898 TOTAL REVENUES & OTHER FUNDING 2,378,004 2,457,753 2,633,291 1,445,489 2,606,811 2,758,893 2,758,893 I SOURCES 43 I FUND: General DEPARTMENT: Mayor and Council DEPT NO: 51 DEPARTMENT MISSION: The Mayor and City Council set policy for the City and provide general direction to the Administrator in policy implementation. The department budget supports council development, information efforts and special City associations and programs. I I I DESCRIPTION OF ACTIVITY: The City Council meets twice montly and in periodic special workshops to consider and adopt legislative and administrtive policies that pertain to the services provided to citizens. OBJECTIVES: I I I I I I I I I I I - Televise all City Council meetings - Inform citizens through monthly city newsletters - Identify and address zoning issues for specific sites for senior housing projects - Undertake a meaningful goal setting session during 1998 HIGHLIGHTS/COMMENTS: Staffing: City Council Salaries Supplies/Materials: Awards and misc. supplies Support Services: Christmas Lake Milfoillnspections (2) City Service Satisfaction Survey Conferences and Seminars Appreciation Function for City Volunteers/Staff City Newsletters (12) & Council Brochure Charges & Fees: Lake Minnetonka Conservation District (LMCD) Assn of Metro Municipalities League of MN Cities Misc. Subscriptions Excelsior Fireworks I I I 44 I I I FUND: #10 DEPARTMENT: Mayor and Council DEPT # 51 BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted I ITEM 1995 1996 1997 1997 Est-97 1998 1998 I Staffing 13,564 13,564 13,564 11 ,303 13,564 13,564 13,564 Supplies/Materials 830 1,503 1,200 770 1,200 1,200 1,200 I Support Services 13,951 23,559 22,900 7,650 14,900 19,900 19,900 Charges & Fees 23,071 24,750 27,180 27,635 27,635 26,986 26,986 I Capital Outlay 0 0 1,200 0 1,200 0 0 I Transfers 0 0 0 0 0 0 0 TOTAL 51,416 63,376 66,044 47,358 58,499 61,650 61,650 I SERVICE INDICATORS: I Conferences & Schools Attended 0 0 3 1 1 1 1 Newsletters Published 4 4 12 8 10 12 12 I No. of Council Mtgs. 27 22 24 20 23 23 23 No. of Workshops/Special 11 12 26 20 20 20 Agenda Items 370 309 400 294 380 400 400 I Ordinances & Resolutions Adopted 135 140 140 100 110 140 140 I COST INDICATORS: Expenditures 51,416 63,376 66,044 47,358 58,499 61,650 61,650 I - Program Revenues I = Levy Dollars 51,416 63,376 66,044 47,358 58,499 61,650 61,650 I STAFFING: Part time: I Mayor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Council members 4.00 4.00 4.00 4.00 4.00 4.00 4.00 I I I 45 I FUND: General DEPARTMENT MISSION: To implement policy established by the City Council; offer staff support to the City Council in its policy making role; and manage day-to-day operations of the City in a manner consistent with established City values to effectively and efficiently meet set goals & objectives. I I DEPARTMENT: Administration DEPT NO: 52 DESCRIPTION OF ACTIVITY: The City Administrator directs City departmental operations to ensure compliance with policies established by the City Council and with state and federal laws. The department supports the City Council by managing Council agendas, directing the flow of information and requests for action to the Council. I I Includes step increases I I I I I I I I I I OBJECTIVES: - Take a leadership role in intergovernmental cooperative efforts in the Lake Minnetonka area - Review City objectives each quarter - Coordinate subregional affordable housing issues - Further develop Shorewood ImprovementProgram HIGHLIGHTS/COMMENTS: Staffing: Supplies/Materials: Maintenance contracts on computer equipment Miscellaneous books & supplies Support Services: Labor Relations Associates Contract Conference, mileage, meetings & seminars Charges & Fees: Memberships to ICMA, MCMA, MAMA, MPELRA & Rotary I I 46 I I I I FUND: #10 DEPARTMENT: Administration DEPT # 52 I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted ITEM 1995 1996 1997 1997 Est-97 1998 1998 Staffing 95,053 93,895 91,520 77,853 91 ,520 95,046 95,046 I Supplies/Materials 363 517 575 469 594 575 575 I Support Services 6,192 5,871 8,400 5,409 6,000 6,900 6,900 Charges & Fees 815 701 700 837 900 725 725 I Capital Outlay 0 0 0 0 0 0 0 Transfers 0 0 0 0 0 0 0 I TOTAL 102,423 100,984 101,195 84,568 99,014 103,246 103,246 I SERVICE INDICATORS: Council Meetings 27 33 24 46 53 36 36 I Council Agenda Items 370 309 400 294 380 400 400 Park Comm. Meetings 11 9 12 10 20 20 20 Staff Meetings 50 39 52 42 50 52 52 I COST INDICATORS: I Expenditures 102,423 100,984 101,195 84,568 99,014 103,246 103,246 I - Program Revenues 0 0 0 0 0 0 0 = Levy Dollars 102,423 100,984 101,195 84,568 99,014 103,246 103,246 I STAFFING: I Full Time: Admistrator/Clk 1.00 1.00 1.00 1.00 1.00 1.00 1.00 I Exec Sec/Dep Clk .50 .33 .33 .33 .33 .33 .33 I I I I 47 I FUND: General DEPARTMENT MISSION: Provide staff support for the City Council including preparation of agendas and meeting packets. Responsible for City Clerk functions including elections, records retention, notices and licenses. I DEPARTMENT: General Government I DEPT NO: 53 DESCRIPTION OF ACTIVITY: I This department provides for the preparation for and supervision of State/Federal Primary City General and Special elections by the Deputy City Clerk. It also provides for general reception and secretarial duties in the City offices, as well as the recording secretary for City Council meetings. The Deputy Clerk is the official recordkeeper of minutes and permanent records, and supervises all staff in this area. This department is responsible for all licensing fuctions. It also oversees implementation of the City communications plan and provides for the administration and maintenance of the city hall computer network. I I OBJECTIVES: I - Update City Code in-house on an annual basis - Implement archival computer system for documents in lieu of microfilming - Continue to improve public relations by providing responses in a timely manner and through expanded communications effort - Continue to improve City newsletter quality - Monitor and report on effectiveness of communications plan - Develop orientation package for new commission members and staff - Update existing personnel relationship policy handbook; update all job descriptions I I I HIGHLIGHTS/COMMENTS: Staffing: I Includes step increases and new full-time clerical position Part time includes permanent part-time clerical employee Seasonal includes Summer clerical and Election judges I Supplies/Materials: Office supplies Maintenance contracts for computers and office machines I Support Services: I Records retention of permanent documents Conference, mileage and Seminars Publication of legal notices for all General Fund Depts Updates to city code Council Recording Secretary Computer Consulting and Training I I Charges & Fees: I Memberships to IIMC, MCFOA & Municipals Capital Outlay: I I 48 I I FUND: #10 DEPARTMENT: General Government Services DEPT # 53 I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted ITEM 1995 1996 1997 1997 Est-97 1998 1998 Staffing 60,275 78,669 79,519 60,264 72,950 83,715 83,715 I Supplies/Materials 14,636 17,491 18,800 11,881 17,550 19,500 19,500 I Support Services 9,814 14,868 14,750 11 ,545 14,450 13,850 13,850 Charges & Fees 169 185 200 165 200 200 200 I Capital Outlay 0 1,000 0 0 0 2,300 2,300 Transfers 0 0 0 0 0 0 0 I TOTAL 84,894 112,213 113,269 83,855 105,150 119,565 119,565 SERVICE INDICATORS: I No. of Elections held 0 2 0 0 0 2 2 No. of Ordinances 12 17 10 7 10 10 10 I No. of Resolutions 123 123 130 93 100 130 130 Dog licenses issued 343 390 400 378 390 400 400 Other licenses issued 21 28 20 30 30 30 30 I Council Agendas 42 33 36 46 42 36 36 I COST INDICATORS: Expenditures 84,894 112,213 113,269 83,855 105,150 119,565 119,565 I - Program Revenues Licenses 14,648 16,542 13,750 10,998 13,750 14,800 14,800 I Sale of copies 660 815 800 616 800 800 801 = Levy Dollars 69,586 94,856 98,719 72,241 90,600 103,965 103,964 I STAFFING: Full time: I Exec Sec/Dep Clk .67 .67 .67 .67 .67 .67 .67 Secretary/Recept .70 .70 .70 .70 .70 .70 .70 Clerical 0.25 0.25 0.25 0.25 0.25 I Part time: Clerical .50 .50 1.00 1.00 1.00 1.00 1.00 I Seasonal: Summer Clerical 1.00 1.00 1.00 1.00 1.00 1.00 1.00 I Election Judges 40.00 32.00 32.00 I I 49 UI o - o ::l: C)" CD o ::T ~" .... - o III "0 ;:::+ ~ o c - iil ':'S OJenenens: III c c c CD :J0"0"0"3 "3300 Ro a a g" g OJ~~~Cil a CD CD o' :r. iti CD CD :: -g .., . . 0 ..... CIlG)G)G)O ~"""G) -. 0 0 0 "0 0)>)>)> CD 00"0)> 9- 00' CD CD Ro ~ g. s; 5' s: <g 10 o' 9: G) CIlEa~" CIlCD_O ::TO (0)> ~- OJm c ~ 0. CD 10 = CD CD -:J )>0 :E CD III -0 .... .... 0.0 -olQ .... III S 3 iil 3 - - o ::T III .... 10 CD 00 Ro " CD CD !'! -00 c 0 2::l o' CD etm o' :J :J 2 sa.S'> ::!!s: :J = III CD g~ iii'SO Ci)s: S"lE CDt::: 3 :J CD~ ;:tRo 00 RoW ~ ~" 0.:J 10 III m.Cil 00 - - en c "0 "0 o :4 en CD < o' CD !'! S:S:O -. III 0 ~ :f 3 CD -"0 =CDc III :J _ :J III CD CD :J .... 0000 c CD C 000"0 000"'2. C :J -. "O_CD "OiilS'> =00 CDc;r::T 00 CD 0'0 .... " o 00 o Ro 3 0" "Oc C 0. ~<g III - :J 00 o.C "0 0"0 ::l:= -" CD 2 00 CD .n C ij' 3 CD :J - - - en C "0 "0 (i)' 00 ~ a CD .... iii' ?if :J Q.. C 0. CD 00 00 - CD "0 :i" o .... 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CD 00 0....3:Jlll"O o :J 0 00. ~ E 0. iE _ 0. _. @.CIlCDr"O" 00 III g m 1~~~! ~lll;:t~a CD:JCIl.O _~"O III ~ Q CD ~ 15. !fl. ::f 3 III -. :J CD CD 2: :J 10 "0 .;:t.CD 8 g, CD~~3~ "OCDO"O~ lllCil8=1ll ?loc~g _. :J :J 0 ;;;_. O:J-CD"" :J!!tiil:E~ ~0"2::+~ 0. ~ <. ::T 00 ~~~~~ 3C1lm:Jo. S. Ill. ~:J -. :J "0 III 00 !e.o.~~o e~a)>;:: o'~.=o~ :J g S" 2 0_. o _. < "0 ;:::~~m-< :::T -, .... c. -. CD{g3)>:J OoCDolll -. :4 :J 0 0 -< -. c;r 0 00 :J. c.... g <P c ;:t 0. 0. d; -. III lO-l=:J:J CD ::T -< 10 0 :-+CDO"-oCD ~ S' ~ <5 Q, ::T . "0 m fIl - - - o m en o :0 -0 -I (5 Z o " )> o -I <: ::j :-<;: o m -0 -I Z q o m -0 )> :0 -I s: m z :-:l " S' III :J o CD " C Z o 01 """ G) CD :J CD ~ CIl~OIllIll-lO S"3<<00m ::l: CD ~ ~. 8 III -0 Ill-<CIliilco.)> 15.iillE2:;:t3:o _"0 0 CD S. :J -I ::T 0 -. C 10 00. s: CD:4-< -m "0 S" -. 15. c ~ Z clOiECIlg::!l-l g sa. ~ S. g. ~ s: P::!l~Ill:Jg05 :JogCll;;;.en ~CDO-""- Q."O ~ ~_ -8_ ~ ~Q."" :J ::;: o' 3 n: 0 c (i)" III ~ CD :J 00 ::+ .. :E 0. CDlll::+-sa. Cil :J ::T'< _ _o.en~ ~ 0"0 - 00 O....a..o -. ~ CD S. ~ -<a:en<.. OCDill~~ gO'g-4, :J .... CD 0 g .CI! 3 - - - I FUND: #10 DEPARTMENT: Finance DEPT # 54 I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted ITEM 1995 1996 1997 1997 Est-97 1998 1998 Staffing 80,642 87,919 90,632 76,490 90,132 93,486 93,486 I Supplies/Materials 3,381 4,114 2,900 865 3,150 3,300 3,300 I Support Services 4,512 3,452 7,400 4,601 7,200 7,200 7,200 Charges & Fees 685 644 850 710 800 800 800 I Capital Outlay 0 0 0 0 0 300 300 Transfers 0 0 0 0 0 0 0 I TOTAL 89,220 96,129 101,782 82,666 101,282 105,086 105,086 I SERVICE INDICA TORS: No. Monthly Statements 12 12 12 10 12 12 12 No. Accounts Payable I Checks Issued 2,427 2,442 2,400 1,784 2,500 2,500 2,500 Utility Bills Sent 10,600 10,800 10,600 8,100 10,800 10,800 10,800 I No. of Payroll Checks Issued 1,157 1,245 1,200 948 1,250 1,250 1,250 No. of Sp. Assess. Rolls Maintained 19 25 25 25 30 30 30 I COST INDICATORS: I Expenditures 89,220 96,129 101,782 82,666 101,282 105,086 105,086 - Program Revenues Interest Earnings 84,611 95,709 75,000 82,683 90,000 85,000 85,000 I Sp. Assess. Searches 255 300 700 390 450 700 700 = Levy Dollars 4,354 120 26,082 ( 407) 10,832 19,386 19,386 STAFFING: I Full time: Finance Dir 1.00 1.00 1.00 1.00 1.00 1.00 1.00 I Sr Acctg Clerk .60 .60 .60 .60 .60 .60 .60 I I I I 51 I FUND: General DEPARTMENT MISSION: Provide contracted professional services to the City including general legal, prosecution, financial audit and property assessment. I I I I I I I I I I DEPARTMENT: Professional Services DEPT NO: 55 DESCRIPTION OF ACTIVITY: This department provides for contracted legal, assessing and auditing services for the City. Legal services include general counsel to the City Council, litigation and prosecution of criminal misdemeanors. Assessing services provide property valuation information for tax purposes. Audit services provide for the annual financial audit required by Minnesota State Statutes. OBJECTIVES: - Contain costs on contracted professional services - Attempt to utilize mediation services to avoid litigation HIGHLIGHTS/COMMENTS: Supplies/Materials: Supplies for City Assessor Support Services: Includes general legal fees and prosecutions, mediation services, assessing contract and annual audit services I I I I I I I 52 I I I FUND: #10 DEPARTMENT: Professional Services DEPT # 55 I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted ITEM 1995 1996 1997 1997 Est-97 1998 1998 Staffing 0 0 0 0 0 0 0 I Supplies/Materials 817 1,101 1,000 1,192 1,250 1,000 1,000 I Support Services 143,878 145,818 118,000 130,552 152,282 124,800 124,800 Charges & Fees 0 0 0 0 0 0 0 I Capital Outlay 0 0 0 0 0 0 0 Transfers 0 0 0 0 0 0 0 I TOTAL 144,695 146,919 119,000 131,744 153,532 125,800 125,800 I SERVICE INDICATORS: No. of parcels 2,895 2,925 2,950 2,965 2,970 2,980 2,980 I No. of litigations 3 5 3 4 4 3 3 No. of City Funds 29 28 28 23 23 23 23 I I COST INDICATORS: Expenditures 144,695 146,919 119,000 131,744 153,532 125,800 125,800 I - Program Revenues Fines 19,000 19,000 19,000 19,000 19,000 18,100 18,100 I = Levy Dollars 125,695 127,919 100,000 112,744 134,532 107,700 107,700 Other Dollars I STAFFING: I I I I I 53 I FUND: General DEPARTMENT MISSION: Guide and control the physical development of the community. Coordinate and implement long range city-wide and area planning activities. I I I I DEPARTMENT: Planning & Zoning DEPT NO: 56 DESCRIPTION OF ACTIVITY: This department is responsible for the review of development proposals, preparing and updating the City's Comprehensive Plan, and other long range planning activities. It provides for administration and enforcement of the City's zoning codes, and preparation and upkeep of zoning, subdivision, floodplain and other planning and zoning related ordinances. 54 I I I I I I I I I I I I I I I OBJECTIVES: - Establish an action plan to implement Comprehensive Plan - Begin work on a short-term implementation plan - Complete a Housing Plan Update - Complete GIS parcel data base - Update/enhance city maps - Update/enhance procedure handouts HIGHLIGHTS/COMMENTS: Staffing: Includes step increases Supplies/Materials: Maintenance contracts for computer & office equipment, and cellular phone Miscellaneous supplies Support Services: Technical Support for Housing & Traffic Studies Recording Secretary for Planning Commission Meetings Air time for cellular phone Conferences, mileage, meetings & seminars Charges & Fees: Memberships to APA, MN APA, Sensible Land Use Coalition Subscriptions to APA Journal & Zoning News Capital Outlay: Office Chair, Shelving unit I FUND: #10 DEPARTMENT: Planning & Zoning DEPT # 56 I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted ITEM 1995 1996 1997 1997 Est-97 1998 1998 Staffing 88,156 88,780 90,616 74,356 86,545 92,391 92,391 I Supplies/Materials 436 1,095 750 685 853 1 ,400 1 ,400 I Support Services 6,983 7,382 6,750 3,895 7,100 14,850 14,850 Charges & Fees 320 291 270 427 427 405 405 I Capital Outlay 0 0 3,000 767 767 500 500 Transfers 0 0 0 0 0 0 0 I TOTAL 95,895 97,548 101,386 80,130 95,692 109,546 109,546 I SERVICE INDICATORS: No. of zoning apps. 35 29 40 32 40 40 40 I No. of zoning complnts 30 22 30 15 20 30 30 Planning Comm. Meetings 12 10 12 10 12 12 12 Planning Comm. Work I Sessions 12 10 12 10 12 12 12 I COST INDICATORS: Expenditures 95,895 97,548 101,386 80,130 95,692 109,546 109,546 I - Program Revenues Zoning Appl. Fees 12,242 9,319 5,000 5,040 8,500 8,500 8,500 Bldg. Permit Carryover 85,534 103,632 66,182 95,669 84,782 60,970 60,970 I (from Prot. Inspection) = Levy Dollars (1,881) (15,403) 30,204 (20,579) 2,41 0 40,076 40,076 I STAFFING: Full time: I Planning Dir .95 .95 .95 .95 .95 .95 .95 Planning Asst. .70 .70 .70 .70 .70 .70 .70 I Part Time: Clerical 1.00 1.00 1.00 1.00 1.00 I I I 55 I FUND: General DEPARTMENT MISSION: Provide for the physical operation of City Hall: utilities; maintenance of office equipment and the building structure; and provide for the City's general liability, property, auto and workers' compensation insurance. I I I I I I I I I I I I I DEPARTMENT: Municipal Bldg - City Hall DEPT NO: 57 DESCRIPTION OF ACTIVITY: The Municipal Building department provides for maintenance of all equipment located in the City Hall, and for janitorial services to furnish a clean environment in which to conduct City business. General Liability, Property and Casualty insurance coverages are also provided under this department. OBJECTIVES: - Maintain existing facilities at current level or better - Dispose of outdated items in storage area and establish filing system for archived records HIGHLIGHTS/COMMENTS: Supplies/Materials: Maintenance contracts for copiers, telephones and office equipment Maintenance to city hall building Software upgrades City Hall supplies Support Services: City Hall janitorial, rug services, & pest control Utilities and phone service for City Hall Insurance coverage for all city depts except enterprise funds Charges & Fees: Rental of postage meter and pop machine Special Assessments on City owned property Sales and Use Tax Payments 56 I I I I I I Capital Outlay: I I I I I I I I I I I I I I I I I I I FUND: #10 DEPARTMENT: Municipal Building - City Hall DEPT # 57 BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted ITEM 1995 1996 1997 1997 Est-97 1998 1998 Staffing 0 0 0 0 0 0 0 Supplies/Materials 12,309 9,472 9,200 5,979 9,200 10,000 10,000 Support Services 75,702 71,816 81,450 30, 166 75,700 77,800 77,800 Charges & Fees 3,754 4,066 4,150 3,842 4,338 4,350 4,350 Capital Outlay 761 8,071 6,300 1,499 14,500 0 0 Transfers 0 0 0 0 0 0 0 TOTAL 92,526 93,425 101,100 41 ,486 103,738 92,150 92,150 SERVICE INDICATORS: Number of copies 200,000 200,000 200,000 200,000 240,000 250,000 250,000 COST INDICATORS: Expenditures 92,526 93,425 101,100 41 ,486 103,738 92,150 92,150 - Program Revenues Insurance rebate 18,763 25,519 15,000 11 ,789 37,000 15,000 15,000 = Levy Dollars 73,763 67,906 86,100 29,697 66,738 77 .150 77,150 Other Dollars STAFFING: 57 FUND: General DEPARTMENT MISSION: To provide a modern, flexible, full-service criminal justice agency which is responsive to community needs. I I DEPARTMENT: Police DEPT NO: 58 58 I I I I I I I I I I I I I I I I I DESCRIPTION OF ACTIVITY: The Police Department is a cooperative joint venture between the cities of Excelsior, Greenwood, Shorewood and Tonka Bay. Through this venue, the department provides for the protection of the safety and well-being of citizens in the community, the prevention and detection of crime, and the enforcement of all local, state and federal laws in a cost-efficient manner. Costs and staff are allocated to each of the participating cities proportionate to the amount of time spent in each city. For 1998, the pro-rata share of costs and staff time for City of Shorewood is estimated at 45.9%. OBJECTIVES: - Increase street patrol time HIGHLIGHTS/COMMENTS: Supplies/Materials: Service for civil defense sirens Fuel /maintenence for Snowmobile Snowmobile mailings, Signs for Trails Support Services: Police services contract for 1998 Full-time Traffic Control Specialist Scheduled additional Traffic Control Prisoner expense, court officer expense, & booking fees Annual Police Auxilliary Dinner Transfers: Transfer to Equipment Replacment Fund for Snowmobile Replacement I FUND: #10 DEPARTMENT: Police DEPT # 58 BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted I ITEM 1995 1996 1997 1997 Est-97 1998 1998 Staffing 0 0 0 0 0 0 0 S u ppl ies/Materials 339 1,043 0 1,132 1,250 1,150 1,150 I Support Services 442,176 466,633 502,155 449,870 502,105 556,156 556,156 Charges & Fees 0 0 0 0 0 0 0 I Capital Outlay 0 0 0 0 0 0 0 Transfers 0 0 0 0 0 800 800 TOTAL 442,515 467,676 502,155 451,002 503,355 558,1 06 558,106 I SERVICE INDICATORS: Initial complaint reports 18,733 19,087 17,000 16,244 19,000 20,000 20,000 Clearance rate - fCR's 96.8% 97.6% 97.0% 97.0% 97.0% 97.0% 97.0% I Part I crimes (serious) 297 221 300 232 300 250 250 Part II crimes (other) 654 569 650 478 650 600 600 Clearance rate (Parts I & II) 56% 64% 57% 57% 58% 60% 60% I Statewide clearance rate 38% Unknown 38% 38% 38% 38% 38% Citations issued 4,280 5,398 4,000 4,710 5,000 5,500 5,500 Police vehicles 8 8 8 8 8 8 8 I Shorewood demand 47.1% 47.1% 48.5% 48.0% 48.0% 48.5% 48.5% COST INDICATORS: I Expenditures 442,515 467,676 502,155 451,002 503,355 558,106 558,106 - Program Revenues Fines 49,765 61 ,826 61,000 36,913 52,000 71,900 71,900 I = Levy Dollars 392,750 417,911 441 ,155 414,089 451,355 486,206 486,206 STAFFING: Chief 1.00 1.00 1.00 1.00 1.00 1.00 1.00 I Lieutenant 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Sergeant 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Investigator * 2.00 2.00 2.00 2.00 2.00 2.00 2.00 I Patrol Officer 7.00 7.00 7.00 7.00 7.00 7.00 7.00 Traffic Control Officer 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Administrative Clerk 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Clerk/Typist (part time) ** 2.00 2.00 2.00 2.00 2.00 2.00 2.00 I * 1 Juvenile Specialist ** 2 Part time @ .6 I I I I I I 59 FUND: General DEPARTMENT MISSION: Provide the highest possible quality of fire suppression, prevention and eduction services, and First Responder emergency medical services. I I DEPARTMENT: Fire Protection DEPT NO: 59 60 I I I I I I I I I I I I I I I I I DESCRIPTION OF ACTIVITY: Fire services are contracted by the City through the cities of Excelsior and Mound. This department provides for the protection of life and property of the citizens of the community through fire prevention and suppression, fire inspection, building inspection, fire code enforcement and emergency medical services. OBJECTIVES: HIGHLIGHTS/COMMENTS: Support Services: Fire contracts with Mound ($7,818) and Excelsior ($148,805) I I I I I I I I I I I I I I I I I I I FUND: #10 DEPARTMENT: Fire Protection DEPT # 59 BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted ITEM 1995 1996 1997 1997 Est-97 1998 1998 Staffing 0 0 0 0 0 0 0 Supplies/Materials 0 0 0 0 0 0 0 Support Services 123,513 136,942 151,893 151,893 151,893 156,623 156,623 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 0 0 0 0 0 0 0 Transfers 0 0 0 0 0 0 0 TOTAL 123,513 136,942 151,893 151,893 151,893 156,623 156,623 SERVICE INDICATORS: Fire calls 111 135 110 121 135 135 135 Rescue calls 139 125 120 114 125 125 125 Inspection hours 30 25 40 17 20 25 25 Investigation hours 22 34 35 29 35 35 35 Other hours * 364 405 425 304 360 400 400 Cost of emergency response 108,950 121,942 136,440 n/a 136,440 140,333 140,333 Cost of inspection! investigation 14,563 15,000 15,453 12,878 15,453 16,290 16,290 * includes plan review, paper work, complaint investigation, tank removals, burning permits, etc. COST INDICATORS: Expenditures 123,513 136,942 151,893 151,893 151,893 156,623 156,623 - Program Revenues 0 0 0 0 0 0 0 = Levy Dollars 123,513 136,942 151,893 151,893 151,893 156,623 156,623 STAFFING: Chief 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Asst. Chief 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Captain 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Lieutenants 4.00 4.00 4.00 4.00 4.00 4.00 4.00 Fire Marshall 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Training Officer 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Firefighters 37.00 37.00 37.00 37.00 37.00 37.00 37.00 61 62 I I I I I I I I I I I I I I I I I I I FUND: General DEPARTMENT MISSION: Enforce construction safety and related building codes through plan review and inspections. Enforce animal control ordinances. DEPARTMENT: Protective Inspection DEPT NO: 60 DESCRIPTION OF ACTIVITY: This department provides for the issuance building and construction permits, review of construction plans and specifications, enforcement of all building codes under the Uniform Building Code, inspection of rental housing units, and inspection of zoning violations. The department also provides for contractual animal control, which includes patrol, detention and disposition of stray domestic animals. OBJECTIVES: - Increase and enhance public information through the development of at least two handouts relative to building codes - Draft an article for each City newsletter - Explore joint inspection possibilities with adjoining communities - Enhance environmental inspections HIGHLIGHTS/COMMENTS: Staffing: Includes step increases Supplies/Materials: Maintenance contracts on computer and office equipment Miscellaneous supplies Support Services: Contractual inspections during vacations, sick leave Conferences, mileage, meetings & seminars Printing of application forms Animal control contract with City of Chanhassan Charges & Fees: Membership to ICBO Remittances to state of permit surcharges collected Capital Outlay: 35 mm camera 64 I I I I I I I I I I I I I I I I I I I FUND: General DEPARTMENT MISSION: DEPARTMENT: City Engineer Provide engineering and construction management services for the City. DEPT NO: 61 DESRIPTION OF ACTIVITY: This department is responsible for general engineering services in the City, as well as preparation of feasibility studies, plans and specifications, and on-site inspection of City projects. The City Engineer also reviews all development proposals and plans. Prior to 1995, the City has contracted for the City Engineer. A full time City Engineer position was filled by the City Council in the second half of 1995. OBJECTIVES: - Complete an inventory of right-of-way needs on collector street system - Keep construction project files up-to-date and accurate - Communicate in written form to affected residents at least two (2) times during a construction project - Keep change orders at less than 5% of original contract amount - Provide in-house engineering at or below 15% of project construction cost - Keep in-house design below 7% of project cost - Provide good public relations with property owners adjacent to construction projects HIGHLIGHTS/COMMENTS: Staffing: City Engineer, including step increases 25% of full time clerical Supplies/Materials: Books and Materials Support Services: Contractual engineering for 1998 Contractual engineering technical assistance Cellular phone Airtime Conferences and mileage Charges & Fees: Subscriptions and Memberships Capital Outlay: Book Case I FUND: #10 DEPARTMENT: City Engineer DEPT # 61 I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted ITEM 1995 1996 1997 1997 Est-97 1998 1998 I Staffing 4,290 57,509 76,999 50,263 61,885 81,906 81,906 Supplies/Materials 440 320 300 0 300 1,050 1,050 I Support Services 53,334 7,805 9,650 8,664 11,500 17,500 17,500 I Charges & Fees 125 239 300 89 300 300 300 Capital Outlay 4,006 6,216 1,800 0 0 200 200 I Transfers 0 0 0 0 0 0 0 TOTAL 62,195 72,089 89,049 59,016 73,985 100,956 100,956 I SERVICE INDICATORS: City Engineer I Hrs spent on City Projects 591 600 547 600 600 600 Hrs charged to developers 400 113 140 400 400 I COST INDICATORS: I Expenditures 62,195 72,089 89,049 59,016 73,985 100,956 100,956 - Program Revenues Public Projects 26,411 49,500 24,615 27,000 52,500 52,500 I Private Projects 1,500 6,780 8,400 Other 2,138 2,500 I = Levy Dollars 62,195 44,178 39,549 25,483 36,085 48,456 48,456 I STAFFING: Full time: I City Engineer 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Clerical 0.25 0.25 0.25 0.25 0.25 I Part time: Clerical .50 .50 I I I 65 I FUND: General DEPARTMENT MISSION: I I DEPARTMENT: Public Works Service Provide supervision and support for all public works functions; provides for public works utilities, shop and equipment maintenance and fuels DEPT NO: 62 DESCRIPTION OF ACTIVITY: I I The Public Works Service department is responsible for all general public works duties, maintenance of all public works equipment, and maintenance of the public works facility. Includes motor fuel, maintenance of equipment and buildings, and inventory supply items I I I I I I I I I I OBJECTIVES: - Perform preventative maintenance on all equipment within 100 miles or 10 hours of scheduled service - Perform 90% of City building repairs and preventative maintenance using City personnel HIGHLIGHTS/COMMENTS: Staffing: Includes step increases 25% of new clerical position Supplies/Materials: Support Services: Uniforms for crew Utilities and telephone service for public works building Conference, mileage, meetings & seminars Miscellaneous - damage to private property (mailboxes, etc) Charges & Fees: Miscellaneous equipment rentals Membership to MN Street Superintendents Assn Capital Outlay: Transfers: Transfer to Equipment Replacement Fund I I I I 66 I I FUND: #10 DEPARTMENT: Public Works Service DEPT # 62 BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted I ITEM 1995 1996 1997 1997 Est-97 1998 1998 I Staffing 164,346 181,638 135,716 132,783 138,500 142,628 142,628 Supplies/Materials 33,158 36,881 36,200 25,838 36,200 36,800 36,800 I Support Services 14,475 17,764 17,500 13,758 17,700 18,300 18,300 Charges & Fees 669 324 850 977 977 900 900 I Capital Outlay 0 0 0 0 0 0 0 I Transfers 99,225 104,186 109,395 109,395 109,395 113,225 113,225 TOTAL 311,873 340,793 299,661 282,751 302,772 311,853 311,853 I SERVICE INDICATORS: No of Gopher One calls 1,972 2,444 2,200 2,367 2,500 2,500 2,500 I No of vehicle repairs 95 98 100 82 100 100 100 I COST INDICATORS: Expenditures 311,873 340,793 299,661 282,751 302,772 311,853 311,853 I - Program Revenues = Levy Dollars 311,873 340,793 299,661 282,751 302,772 311,853 311,853 I STAFFING: I Full time: I Public Works Dir 1.00 Supervisor of Oper. & Maint. 1.00 1.00 1.00 1.00 1.00 1.00 Lt Equip Oper 1.70 1.60 1.90 1.90 1.90 1.90 1.90 Clerical 0.25 0.25 0.25 0.25 0.25 I Part time: I Clerical .50 .50 I I I 67 I DEPARTMENT MISSION: I I FUND: General DEPARTMENT: Streets & Roadways To maintain and upgrade City streets, parking areas and storm water control systems in an efficient and economical manner DEPT NO: 63 DESCRIPTION OF ACTIVITY: I Includes ongoing maintenance consisting of street patching, street sweeping, roadside mowing, painting of lane markings, minor storm sewer repair, and the annual sealcoating program. I Includes step increases I I I I I I I I I I OBJECTIVES: - Develop a pavement management system to aid in scheduling of street projects - Paint lane markings on all designated streets - Sweep each City street at least once annually - Mow roadsides at least twice annually - Mow boulevards at least 6 times annually - Visually inspect storm drainage grates annually and repair as needed HIGHLIGHTS/COMMENTS: Staffing: Supplies/Materials: Rock, gravel & bituminous for street & road repair Support Services: Operators and equipment for contracted street & road repair Safety training Contracted road striping Transfers: Transfer to Street Replacement Fund I I I I 68 I I FUND: #10 DEPARTMENT: Streets & Roadways DEPT # 63 I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted ITEM 1995 1996 1997 1997 Est-97 1998 1998 I Staffing 71 ,137 65,072 85,755 66,272 85,755 90,505 90,505 Supplies/Materials 26,309 33,779 30,000 27,525 30,000 30,000 30,000 I Support Services 30,975 28,069 33,600 20,348 25,500 3,600 3,600 I Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 0 0 0 0 0 0 0 I Transfers 250,000 270,000 290,000 290,000 290,000 340,000 340,000 TOTAL 378,421 396,920 439,355 404,145 431,255 464,105 464,105 I SERVICE INDICATORS: Miles of street I State 3 3 3 3 3 3 3 County 2 2 2 2 2 2 2 City - MSA 9 9 9 9 9 9 9 I City - Local 38 38 39 40 40 40 40 Miles Seal coated 5 5 4 5 5 5 5 Tons of patch material 832 1,110 1,100 1,289 1 ,400 1,200 1,200 I COST INDICATORS: Expenditures 378,421 396,920 439,355 404,145 431,255 464,105 464,105 I - Program Revenues MSA Maintenance 13,750 13,750 13,750 13,750 13,750 13,750 13,750 I Budgeted Reserve 35,000 35,000 35,000 35,000 35,000 = Levy Dollars 364,671 383,170 390,605 355,395 382,505 415,355 415,355 I STAFFING: I Full time: Lt Equip Oper/Foreman 2.50 2.50 2.20 2.20 2.20 2.20 2.20 I I I I 69 I FUND: General DEPARTMENT MISSION: I I DEPARTMENT: Snow & Ice Removal Provide snow and ice control for public streets and City owned parking lots to ensure the safe and efficient movement of traffic DEPT NO: 64 DESCRIPTION OF ACTIVITY: I This department is reponsible for the plowing and removal of snow after a 2-inch or greater snowfall has occured. Street sanding with a salt/sand mixture is used as a measure of ice control, and is performed as needed. I Includes step increases I I I I I I OBJECTIVES: - Remove snow and ice and complete salt/sand operations within 14 hours after the end of a snow event - Complete widening and clean up functions within 48 hours of a snow event HIGHLIGHTS/COMMENTS: Staffing: Supplies/Materials: Sand and calcium chloride for ice control I I I I I I I 70 I I I FUND: #10 DEPARTMENT: Snow & lee Removal DEPT # 64 I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted ITEM 1995 1996 1997 1997 Est-97 1998 1998 I Staffing 20,663 32,777 25,476 17,279 25,476 26,605 26,605 Supplies/Materials 16,995 17,265 15,000 13,811 19,000 17,500 17,500 I Support Services 0 0 0 0 0 0 0 Charges & Fees 0 0 0 0 0 0 0 I Capital Outlay 0 0 0 0 0 0 0 I Transfers 0 0 0 0 0 0 0 TOTAL 37,658 50,042 40,476 31,090 44,476 44,105 44,105 I SERVICE INDICATORS: I Miles of street plowed 41 41 41 41 41 41 41 Tons of salt used 321 302 200 283 350 250 250 I Tons of sand used 997 912 1,000 1,052 1,400 1,000 1,000 Manhours spent 999 1 ,430 1,000 1,032 1,300 1,000 1,000 I No. of cul-de-sacs 84 85 86 86 86 87 87 plowed I COST INDICATORS: I Expenditures 37,658 50,042 40,476 31,090 44,476 44,105 44,105 - Program Revenues I = Levy Dollars 37,658 50,042 40,476 31,090 44,476 44,105 44,105 I STAFFING: I Full time: Lt Equip Oper/Foreman .50 .50 .50 .50 .50 .50 .50 I I I 71 I FUND: General DEPARTMENT MISSION: Provide for street lighting and traffic signals at intersections and other locations throughout the City for the safety of pedestrians and vehicular traffic I I DEPARTMENT: Traffic Control/St Lights DEPT NO: 65 DESCRIPTION OF ACTIVITY: I Includes maintenace of semaphores and traffic control devices, and maintenance/replacement of regulatory and informational road signs. Provides for electricity for street lights and traffic control devices. I Maintenance to semaphores and Hwy 7 & Vine Hill Road, Christmas Lake Road, County Road 19, Hwy 41 and Old Market Road I I I I OBJECTIVES: HIGHLIGHTS/COMMENTS: Supplies/Materials: Street signs & posts I I I Support Services: I I I I I I I 72 I I FUND: #10 DEPARTMENT: Traffic Control/Street Lighting DEPT # 65 I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted ITEM 1995 1996 1997 1997 EST-97 1998 1998 I Staffing 0 0 0 0 0 0 0 Supplies/Materials 2,071 4,021 4,000 2,391 4,100 4,000 4,000 I Support Services 33,405 33,546 33,500 26,195 33,500 33,500 33,500 Charges & Fees 0 0 0 0 0 0 0 I Capital Outlay 0 0 0 0 0 0 0 I Transfers 0 0 0 0 0 0 0 TOTAL 35,476 37,567 37,500 28,586 37,600 37,500 37,500 I SERVICE INDICATORS: I No of street lights 181 182 185 182 182 185 185 No of traffic signals 5 5 5 5 5 5 5 I COST INDICATORS: I Expenditures 35,476 37,567 37,500 28,586 37,600 37,500 37,500 - Program Revenues I = Levy Dollars 35,476 37,567 37,500 28,586 37,600 37,500 37,500 I STAFFING: I I I I I I 73 I 74 I I I I I I I I I I I I I I I I I I I FUND: General DEPARTMENT MISSION: DEPARTMENT: Sanitation/Waste Rmv/Weeds Provide for the general sanitation and cleanliness of the City and provide for the treatment of noxious weeds on City properties. DEPT NO: 67 DESCRIPTION OF ACTIVITY: Activities include spraying of boulevards and roadways for weed control, and clean-up of properties in violation of City zoning and sanitation codes, as necessary. OBJECTIVES: - Resolve all property cleanup complaints - Resolve 100% of weed complaints HIGHLIGHTS/COMMENTS: Staffing: Miscellaneous staff time for property clean-ups Support Services: Miscellaneous property clean-ups Contracted weed spraying services I FUND: #10 DEPARTMENT: Sanitation/Waste Removal/Weeds DEPT # 67 BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted I ITEM 1995 1996 1997 1997 Est-97 1998 1998 I Staffing 621 998 612 1,576 1,640 614 614 Supplies/Materials 0 0 0 0 0 0 0 I Support Services 3,731 3,621 4,000 3,376 3,492 4,000 4,000 Charges & Fees 0 0 0 0 0 0 0 I Capital Outlay 0 0 0 0 0 0 0 I Transfers 0 0 0 0 0 0 0 TOTAL 4,352 4,619 4,612 4,952 5,132 4,614 4,614 I SERVICE INDICATORS: I No of weed complaints 5 3 5 2 2 5 5 No of notices served 3 2 5 1 5 5 I No of parcels sprayed 0 0 0 0 0 0 0 Miles/roadside sprayed 10 ' 10 10 10 10 10 10 I Spraying in Dollars 2,556 2,636 3,000 2,742 2,742 3,000 3,000 I COST INDICATORS: Expenditures 4,352 4,619 4,612 4,952 5,132 4,614 4,614 I - Program Revenues I := Levy Dollars 4,352 4,619 4,612 4,952 5,132 4,614 4,614 I STAFFING: I I I I 75 I FUND: General DEPARTMENT MISSION: To provide diseased tree inspection services to residents; to remove diseased trees located on City property; and to maintain and trim trees located on City rights-of-way and other property I I DEPARTMENT: Tree Maintenance DEPT NO: 68 DESCRIPTION OF ACTIVITY: I This department is responsible for detection and removal of diseased and unsafe trees on City rights-of-way and other properties, and pruning of trees on city property. Tree inspection services are provided to citizens on an on-call basis. I - Remove 100% of diseased trees on public property - Respond to all property owner requests to identify diseased trees - Maintain and trim trees on City property which present a hazard to public I I I I OBJECTIVES: HIGHLIGHTS/COMMENTS: Staffing: Includes step increases Paint for tree marking Replacement of Chain Saw & Pole Saw I I I I I Supplies/Materials: Support Services: Contracted tree and brush removal Tree inspection certification I I I I I 76 I I FUND: #10 DEPARTMENT: Tree Maintenance DEPT # 68 BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted I ITEM 1995 1996 1997 1997 Est-97 1998 1998 I Staffing 887 6,166 7,740 3,275 7,740 8,172 8,172 Supplies/Materials 122 0 575 501 575 1,300 1,300 I Support Services 13,195 10,687 13,220 8,800 13,150 13,220 13,220 Charges & Fees 0 0 0 0 0 0 0 I Capital Outlay 0 0 0 0 0 0 0 I Transfers 0 0 0 0 0 0 0 TOTAL 14,204 16,853 21,535 12,576 21 ,465 22,692 22,692 I SERVICE INDICATORS: I No of trees removed 14 18 15 23 25 20 20 Yards of brush hauled 800 780 700 300 600 700 700 I COST INDICATORS: I Expenditures 14,204 16,853 21,535 12,576 21 ,465 22,692 22,692 - Program Revenues I = Levy Dollars 14,204 16,853 21,535 12,576 21 ,465 22,692 22,692 I STAFFING: Lt Equip Oper/Foreman .20 .20 .20 .20 .20 .20 .20 I I I I I I 77 I FUND: General DEPARTMENT MISSION: Maintain City parks, trails & beaches to ensure safe and enjoyable recreational amenities, and coordinate recreational opportunities for City residents of all ages and physical abilities I DEPARTMENT: Parks & Recreation DEPT NO: 69 I DESCRIPTION OF ACTIVITY I The department is responsible for the maintenance of all City parks, including playgrounds, ballfields, trails, ice rinks, buildings and other play areas. Winter ice skating, and summer recreation programs (administered by Minnetonka Community Schools) are coordinated under this department. I OBJECTIVES: I - Revise final park plan and trail plan - Plant at least 10 trees per year - address buffer along Freeman Field # 3 - Address foul ball problem at Freeman Field # 2 - Assist Shorewood Parks Foundation in coordination of fund raising efforts - Assist Shorewood Parks Foundation in building a concession bldg. - Freeman Park North - Continue to develop user support for funding improvements and maintenance in parks - Increase knowledge and use of Shorewood's parks I I HIGHLIGHTS/COMMENTS: I Staffing: Includes step increases Part time includes permanent clerical Seasonal includes Summer employees and Winter Rink Attendants I I Supplies/Materials: Small tools Maintenance contracts for computer and office equipment Maintenance to park equipment and buildings Rock, black dirt, gravel, sand, fertilizers, seed for parks I Support Services: I Contracted park planning services Playground and beach scheduling services - Mtka Community Services Contracted weed control in parks Park utility and telephone charges Annual park newsletter I Charges & Fees: Rental of portable toilets Rental of Temporary Warming House at Cathcart Park I I Caoital Outlav: I Transfers: Transfer to Park Capital Improvement Fund I I 78 I I FUND: #10 DEPARTMENT: Parks & Recreation DEPT # 69 BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted I ITEM 1995 1996 1997 1997 Est-97 1998 1998 Staffing 73,595 72,644 86,551 65,413 86,551 89,927 89,927 Supplies/Materials 19,709 16,790 19,550 12,504 19,600 19,600 19,600 I Support Services 15,202 12,885 17,500 5,989 20,950 23,200 23,200 Charges & Fees 5,613 6,927 6,625 7,131 8,015 7,030 7,030 Capital Outlay 1,160 739 1,250 289 289 0 0 I Transfers 40,000 30,000 20,000 20,000 20,000 10,000 10,000 TOTAL 155,279 139,985 151,476 111,326 155,405 149,757 149,757 SERVICE INDICATORS: I Acres of maint park 95.80 95.80 95.80 95.80 95.80 95.80 95.80 No. of ballfields Softball 3 3 3 3 3 3 3 I Baseball 5 5 5 5 5 5 5 No. of shelters 3 2 3 2 4 4 4 No. of hockey rinks 2 2 2 2 2 2 2 I No. of skating rinks 3 3 3 3 3 3 3 Miles of Trails 2.75 2.75 2.75 2.75 2.75 2.75 2.75 Cost of maint per acre 901 876 1,033 796 1,077 1,004 1,004 I No. of times rinks are cleaned & resurfaced 80 80 80 80 80 80 80 No. of picnic tables 35 40 45 45 45 45 45 I No. of Tennis Courts 4 4 4 4 4 4 4 COST INDICATORS: I Expenditures 155,279 139,985 151,476 111,326 155,405 149,757 149,757 - Program Revenues Sports Organizations 7,000 6,000 9,000 3,000 9,000 9,000 9,000 I Tonka Bay - Beach 350 883 0 0 300 500 500 Liquor Store Transfer 30,000 0 10,000 0 0 0 0 Capital Levy 40,000 30,000 20,000 20,000 20,000 10,000 10,000 I = Levy Dollars - Maint. 77,929 103,102 112,476 88,326 126,105 130,257 130,257 STAFFING: Full time: I Lt Equip Oper/Foreman 1.50 1.60 1.60 1.60 1.60 1.60 1.60 Clerical .25 .25 .25 .25 .25 Part time: I Clerical .50 .50 Seasonal: I Summer 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Winter (rinks) 10.00 10.00 10.00 10.00 10.00 10.00 10.00 I I I 79 I 80 I I I I I I I I I I I I I I I I I I I FUND: General DEPARTMENT MISSION: DEPARTMENT: Capital Improvement To provide a conduit for funding of capital improvement program through the transfer of dollars levied through the City's General Fund DEPT NO: 70 DESCRIPTION OF ACTIVITY: Provides a conduit for the transfer of General Fund money to the appropriate fund. OBJECTIVES: None HIGHLIGHTS/COMMENTS: Capital Outlay: Lease Payment - Senior/Community Center Transfers: Office Equipment and Storm Drainage set aside. I FUND: #10 DEPARTMENT: Capital Improvement DEPT # 70 BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted I ITEM 1995 1996 1997 1997 Est-97 1998 1998 I Staffing 0 0 0 0 0 0 0 Supplies/Materials 0 0 0 0 0 0 0 I Support Services 0 0 0 0 0 0 0 Charges & Fees 0 0 0 0 0 0 0 I Capital Outlay 0 0 37,550 37,544 37,544 37,550 37,550 I Transfers 15,000 20,000 25,000 25,000 25,000 25,000 25,000 TOTAL 15,000 20,000 62,550 62,544 62,544 62,550 62,550 I SERVICE INDICATORS: I COST INDICATORS: Expenditures 15,000 20,000 62,550 62,544 62,544 62,550 62,550 I - Program Revenues I = Levy Dollars 15,000 20,000 62,550 62,544 62,544 62,550 62,550 I STAFFING: I I I I I I I 81 I FUND: General DEPARTMENT MISSION: To provide for unanticipated increases in program costs and decreases in anticipated revenue; and to provide a source of funds for projects and purchases approved during the fiscal year by the City Council I I I DEPARTMENT: Contingency DEPT NO: 71 DESCRIPTION OF ACTIVITY: Provides budgeted funds for increases in costs or programs which were not anticipated at the time the budget was established. Use of contingency funds is solely at the discretion of the City Council and requires a budget amendment be adopted by the City Council. Council Contingency I I I I I I I OBJECTIVES: None HIGHLIGHTS/COMMENTS: Support Services: 82 I I I I I I I I I I FUND: #10 DEPARTMENT: Contingency DEPT # 71 I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted ITEM 1995 1996 1997 1997 Est-97 1998 1998 I Staffing 0 0 0 0 0 0 0 Supplies/Materials 0 0 0 0 0 0 0 I Support Services 0 0 37,185 8,950 15,000 32,459 32,459 I Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 0 0 0 0 0 0 0 I Transfers 0 0 0 0 0 0 0 TOTAL 0 0 37,185 8,950 15,000 32,459 32,459 I SERVICE INDICATORS: I COST INDICATORS: I Expenditures 50,000 46,684 37,185 8,950 15,000 32,459 32,459 - Program Revenues I Refunds & Reimbursemts 15,600 1,074 1,000 31 200 1,000 1,000 = Levy Dollars 34,400 45,610 36,185 8,919 14,800 31,459 31,459 I STAFFING: I I I I I I I 83 I I I I I I I I I I I I I I I I I I I I DEBT SERVICE FUNDS Debt service funds are used to account for the payment of interest and principal on long-term general obligation debt other than debt issued for and serviced primarily by enterprise funds. 85 FUND: Debt Service DEPARTMENT MISSION: To account for all finanical resources available for payment of debt, and to make such payments in a timely fashion. I I I I I I I I I I I I I I I I I I I DEPARTMENT: DEPT NO: DESCRIPTION OF ACTIVITY: This Debt Service Fund is established to provide for principal and interest payments on the City's outstanding bonds and other long term debt. The Debt Service Fund is budgeted on an annual basis and accounts for revenue sources, such as special assessments or property taxes, which provide for the payment of debt service. OBJECTIVES: HIGHLIGHTS/COMMENTS: Revenue: Tax Increments collected from Tax Increment Finance District # 1 Intergovernmental Revenue is property tax credits paid by the State of Minnesota in lieu of property taxes Special Assessments on properties benefitted by an improvement project Misc. Revenue includes interest income and other misc. revenue Expenditures: Debt Service: Principal and Interest on outstanding bond issues. 86 88 I I I I A1 I 72.60/0 I 3.80/0 I $761 I 9.30/0 I $28,584 I 198.70/0 I I 2.90/0 I 3.40/0 I I I I I I DEBT INFORMATION MOODY'S CREDIT REPORT OCTOBER 23, 1996 Moody's Rating Ten Year Debt Payout Debt Burden Direct Debt Per Capita Average Annual Growth, F.V., 1 991 - 1 995 Per Capita Income, 1989 Per Capita Income, 1989, City as a % of State Unemployment Rate, 1996 Hennepin County State of Minnesota I CITY OF SHOREWOOD 1998 DEBT SERVICE SUMMARY I Exoenditure I Year of Issue Maturity Principal Interest 1993 2004 40,000 8,120 1991 2000 180,000 162,540 1991 2002 95,000 24,130 315,000 194,790 Fund Description 91 G.O. Improvement Series 1993A I 96 Tax Increment Revenue Series 1991A 99 G.O. Improvement Series 1991A I TOTALS I I I I ~ Tax Revenue Total Supported Supported 48,120 48,120 342,540 342,540 119,130 119,130 509,790 0 509,790 LEGAL DEBT LIMIT The legal debt limit is set by Minnesota State Statute and is equal to two percent (2%) of the City's total market value. The limit increases as the value of the property within the City increases. The total net amount of tax supported general obligation debt that the City of Shorewood can issue in compliance with the legal debt limit is $11,839,802. Only debt which is repaid through the levy of an ad valorem tax is subject to the legal debt limit. Although it retains outstanding debt, the City currently carries no debt which is applicable against the legal debt limit, and does not anticipate the issuance of any tax supported debt into the forseeable future. The computation of the debt limit, amount of debt applicable to the limit, and the legal debt margin is as follows: I I I Market Value I Debt Limit: 2% of Total Market Value I Amount of Debt Applicable to Debt Limit: $3,955,000 Total Bonded Debt Less: Special Assessment Debt General Obligation Water Revenue Bonds Tax Increment Revenue Bonds (680,000) (2,655,000) (620,000) I I Total Debt Applicable to Debt Limit Legal Debt Margin I $591,990,100 $11,839,802 -0- $11,839,802 I 89 I SCHEDULED DEBT OUTSTANDING IYEAR END 1997 1998 1999 2000 2001 2002 2003 20041 G.O. Improvement Series 1993A 205,000 165,000 125,000 90,000 60,000 40,000 20,000 0 Tax Increment Revenue Series 1991A 620,000 440,000 260,000 0 0 0 0 0 G.O. Improvement Series 1991 A 475,000 380,000 285,000 190,000 95,000 0 0 0 GRAND TOTAL 1,300,000 985,000 670,000 280,000 155,000 40,000 20,000 0 \0 0 DEBT REPAYMENT SCHEDULE IYEAR 1997 1998 1999 2000 2001 2002 2003 20041 Total Principal 322,500 315,000 315,000 390,000 125,000 115,000 20,000 20,000 Total Interest 172,601 194,790 219,519 18,588 11 ,777 5,139 1 ,430 480 GRAND TOTAL 495,101 509,790 534,519 408,588 136,777 120,139 21,430 20,480 ------------------- I I I I I I I I I I I I I I I I I I I The following graphs illustrate the information presented on the previous page: SCHEDULED DEBT OUTSTANDING $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 2003 2004 DEBT REPAYMENT SCHEDULE $600,000 !z $500,000 :::l 0 :: c:( !z $400,000 w :: ~ $300,000 ll. w (,) :;: $200,000 a: w UJ I- m $100,000 w c $0 I 1997 1998 1999 2000 2001 2002 2003 2004 91 SPECIAL ASSESSMENT BONDS G.O. Improvement Bonds, Series 1991A G.O. Improvement Bonds, Series 1993A TOTAL TAX INCREMENT REVENUE BONDS Tax Increment Revenue Bonds of 1991 REVENUE BONDS G.O. Water Revenue Bonds, Series 1995A G.O. Water Revenue Bonds, Series 1995A TOTAL TOTAL BONDS PAYABLE I I I I I I I I I I I I I I I I I I I CAPITAL PROJECTS FUNDS Capital Projects funds are used to account for the acquisition and construction of major capital facilities other than those financed by enterprise funds. Public Facilities/Office Equipment Fund - This fund was established to account for various capital improvement projects which may be financed without the need to issue bonds. Park Capital Improvement Fund - This fund accounts for park land acquisition and other capital improvements in the City parks. Equipment Replacement Fund - This fund was established for the purpose of funding the replacement of capital equipment. Street Reconstruction Fund - This fund was established for the purpose of funding the periodic reconstruction of City streets and roadways. MSA Road Reconstruction Fund - This fund was established to account for the accumulation of Municipal State Aid (MSA) to fund the periodic reconstruction of MSA designated roads. Trail Capital Improvement Fund - This fund was establised for the the purpose of funding the periodic extention of the City trail system. The 1998-2002 Capital Improvement Program is included in its entirety in the Appendix. 93 FUND: Capital Projects MISSION: To provide an appropriate environment for city employees to function efficiently and for the public to congregate comfortably. SUBFUND: Public Facilties/Office Equipment FUND NO: 40 DESCRIPTION OF ACTIVITY: The Public Facilties/Office Equipment subfund provides for the accumulation of funds for aquisition and replacement of public facilities within the City and for office equipment utilitized by these facilities. OBJECTIVES: HIGHLIGHTS/COMMENTS: Revenues: Misc. Revenue includes Special Assessments from previous projects, contributions/donations and interest income. Transfers includes a transfer from the General Fund Other Finance Sources is a Non- Appropriation Lease for the construction of a Senior/Community Center. This is a method of providing long-term financing for this project. Payment of the lease will be appropriated in the General Fund annually over a 12 year period. Expenditures: Capital Outlay: AudioNisual Equipment for Council Chambers - $22,000 Carpeting and refurbishing of city hall - $10,000 Purchase of new Financial computer software and hardware - $40,000 Transfers: Transfer to the Trail Fund 94 I I I I I I I I I I I I I I I I I I I I FUND: # 40 SUBFUND: Public Facilities/Office Equipment DEPT # I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted ITEM 1995 1996 1997 1997 EST-97 1998 1998 REVENUE I Misc. Revenue 9,240 409,770 1,444 38,953 34,222 1,138 1,138 I Transfers 25,000 139,584 15,000 15,000 15,000 15,000 15,000 Other Financing Sources 311,000 I TOTAL 34,240 860,354 16,444 53,953 49,222 16,138 16,138 EXPENDITURES I Staffing Supplies/Materials I Support Services I Charges & Fees Capital Outlay 39,953 451,659 390,526 370,054 431,152 72,000 72,000 I Transfers 20,000 15,000 15,000 15,000 15,000 15,000 15,000 TOTAL 59,953 466,659 405,526 385,054 446,152 87,000 87,000 I SERVICE INDICATORS: I I FUND BALANCE IMPACT: I Beginning Fund Balance 79,292 53,579 514,455 514,455 514,455 117,525 117,525 Revenues 34,240 860,354 16,444 53,953 49,222 16,138 16,138 I Expenditures (59,953) (466,659) (405,526) (385,054) (446,152) (87,000) (87,000) I Equity Transfers In (Out) 67,181 Add to/(Use of) Fund Balance (25,713) 460,876 (389,082) (331,101) (396,930) (70,862) (70,862) I Ending Fund Balance 53,579 514,455 125,373 183,354 117,525 46,663 46,663 I STAFFING: City Engineer oversees project designs. Construction for projects are contracted for I under a competitive bidding process. 95 I SUBFUND: Park Capital Improvement MISSION: To provide quality parks and recreational facilities for the citizens of Shorewood. I I FUND: Capital Projects FUND NO: 41 DESCRIPTION OF ACTIVITY: This subfund provides for major facilities and equipment for City parks. Fees collected from new subdivision development and transfers from the General Fund are dedicated for the development and improvement of City Parks. I I OBJECTIVES: - Construct improvements to various parks as detailed in the 1998-2002 Capital Improvement Program. I Park Dedication Fees from newly subdivided lots I I I HIGHLIGHTS/COMMENTS: Revenues: Misc. Revenue, including interest income, donations and contributions Transfers includes a transfer from the General Fund I Expenditures: I Capital Outlay: Improvements to Freeman Park as detailed in the 1998-2002 Capita/Improvement Program - $134,000 I I I Transfers: Transfer to General Fund for Park Mainenance I I I I I 96 I I FUND: # 41 SUBFUND: Park Capital Improvement DEPT # BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted I ITEM 1995 1996 1997 1997 EST-97 1998 1998 REVENUE I Park Dedication Fees 20,250 17,500 24,000 40,000 40,000 15,000 15,000 I Misc. Revenue 26,854 4,985 28,235 11,112 15,592 14,110 14,110 Transfers 183,000 30,000 20,000 20,000 20,000 10,000 10,000 TOTAL 230,104 52,485 72,235 71,112 75,592 39,110 39,110 I EXPENDITURES I Staffing Supplies/Materials I Support Services I Charges & Fees Capital Outlay 89,920 46,063 110,000 47,960 52,364 134,000 134,000 I Transfers 143,000 14,000 11,000 11,000 TOTAL 232,920 46,063 124,000 47,960 52,364 145,000 145,000 I SERVICE INDICATORS: I I FUND BALANCE IMPACT: I Beginning Fund Balance 135,730 132,914 139,336 139,336 139,336 162,564 162,564 I Revenues 230,104 52,485 72,235 71,112 75,592 39,110 39,110 Expenditures (232,920) (46,063) (124,000) (47,960) (52,364) (145,000) (145,000) I Add to/(Use of) Fund Balance (2,816) 6,422 (51,765) 23,152 23,228 (105,890) (105,890) Ending Fund Balance 132,914 139,336 87,571 162,488 162,564 56,674 56,674 I STAFFING: I City Administrator oversees activity of park improvements. I 97 I SUBFUND: Equipment Replacement MISSION: To provide equipment for the Public Works Department necessary for the efficient maintenance of public roads, facilities and other infrastructure. I I FUND: Capital Projects FUND NO: 42 DESCRIPTION OF ACTIVITY: This subfund provides for the accumulation of funds for the aquisition and replacement of equipment used in maintaining the City's facilities and infrastructure. This equipment includes trucks, plows, front-end loaders, tractor/mowers, road graders, asphalt rollers and other equipment. I Misc. Revenue includes interest income and other misc. revenue I I I I I OBJECTIVES: - Replace worn equipment in accordance with the Equipment Replacement Schedule. HIGHLIGHTS/COMMENTS: Revenue: Transfers includes transfers from the General Fund and Sewer Fund Purchase replacements of (1) L8000 Dump Trucks and (1) Toro Groundsmaster Utility Vehicle I I I I I I Expenditures: Supplies/Materials: Support Services: Capital Outlay: I I I I 98 I I FUND: # 42 SUBFUND: Equipment Replacement DEPT # I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted ITEM 1995 1996 1997 1997 EST-97 1998 1998 REVENUE I Misc. Revenue 13,670 105 1,368 2,878 5,460 5,453 5,453 I Transfers 99,225 104,186 109,395 109,395 109,395 113,224 113,224 Other Financing Sources TOTAL 112,895 104,291 110,763 112,273 114,855 118,677 118,677 I EXPENDITURES I Staffing Supplies/Materials I Support Services I Charges & Fees Capital Outlay 196,592 158,552 150,710 8,356 99,760 78,061 78,061 I Transfers TOTAL 196,592 158,552 150,710 8,356 99,760 78,061 78,061 I SERVICE INDICATORS: I I FUND BALANCE IMPACT: I Beginning Fund Balance 214,344 130,647 76,386 76,386 76,386 91,481 91,481 Revenues 112,895 104,291 110,763 112,273 114,855 118,677 118,677 I Expenditures (196,592) (158,552) (150,710) (8,356) (99,760) (78,061) (78,061) I Add to/(Use of ) Fund Balance (83,697) (54,261) (39,947) 103,917 15,095 40,616 40,616 Ending Fund Balance 130,647 76,386 36,439 180,303 91 ,481 132,097 132,097 I STAFFING: I Public Works Director prepares equipment specifications and oversees equipment purchases, which are purchased under the competitive bidding process. I 99 I FUND: Capital Projects MISSION: To provide for the rebuilding of deteriorated local streets for the safe and efficient movement of traffic within the City. I I SUBFUND: Street Reconstruction FUND NO: 43 - Continue Sealcoating of streets according to schedule I I I I I I DESCRIPTION OF ACTIVITY: This subfund accumulates and provides the financial resources to upgrade and reconstruct local streets. OBJECTIVES: - Reconstruct local streets as scheduled in the Capital Improvement Program. Projects include those scheduled in the 1998-2002. - Overlay those local streets in need of such repair. - Close local road accesses to Trunk Highway 7 as recommended by Mn/DOT HIGHLIGHTS/COMMENTS: Revenues: I Intergovernmental is contributions from the State of MN from Cooperative Agreements I Misc. Revenue includes interest income and other misc. revenue Transfers from General Fund I I I I Expenditures: Supplies/Materials: Support Services: Capital Outlay: Sealcoating and Overlay projects - $154,850 Strawberry Lane Asphalt Reclamation project - $227,570 Trunk Highway 7 Access closure projects - $176,000 Shorewood Shopping Center Access project - $150,200 I I I I Transfers: Transfer to the Trail Fund 100 I I FUND: # 43 SUBFUND: Street Reconstruction DEPT # BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted I ITEM 1995 1996 1997 1997 EST-97 1998 1998 REVENUE I Intergovernmental 27,477 88,890 88,890 326,200 326,200 Misc. Revenue 44,144 54,685 14,103 39,819 54,523 23,183 23,183 I Transfers 250,000 270,000 290,000 660,000 660,000 340,000 340,000 TOTAL 321,621 324,685 304,103 788,709 803,413 689,383 689,383 I EXPENDITURES I Staffing Supplies/Materials I Support Services Charges & Fees I Capital Outlay 40,368 89,025 1,093,600 129,621 332,723 708,620 708,620 I Transfers 225,000 10,500 380,500 380,500 14,250 14,250 TOTAL 40,368 314,025 1 ,104,100 510,121 713,223 722,870 722,870 I SERVICE INDICATORS: I I COST INDICATORS: I Beginning Fund Balance 651,769 933,022 943,682 943,682 943,682 1,033,872 1,033,872 Revenues 321,621 324,685 304,103 788,709 803,413 689,383 689,383 I Expenditures (40,368) (314,025) (1,104,100) (510,121) (713,223) (722,870) (722,870) I = Add to/(Use of) Fund Balance 281,253 10,660 (799,997) 278,588 90,190 (33,487) (33,487) Ending Fund Balance 933,022 943,682 143,685 1,222,270 1,033,872 1,000,385 1,000,385 I STAFFING: I City Engineer oversees project designs. Construction for projects are contracted for under a competitive bidding process. I 101 I FUND: Capital Projects MISSION: To build and maintain a system of collector streets to facilitate a safe and efficient traffic flow into and out of the City. I I SUBFUND: MSA Road Reconstruction FUND NO: 44 Intergovernmental revenue is construction and maintenance financing from the State of MN MSA Program (All construction funds are held by the MSA Program until expended) I I I I I I I I DESCRIPTION OF ACTIVITY: This subfund provides for the use of highway user funds from the State of Minnesota. The funds are used for the reconstruction and maintenance of streets designated on the City's Municipal State Aid (MSA) system. Each year $13,750 ofMSA maintenance funding is allocated to the General Fund to offset program management costs. OBJECTIVES: - Continue planning for future improvements to MSA. roads HIGHLIGHTS/COMMENTS: Revenue: Misc. Revenue includes interest income and other misc. revenue Transfers include transfers in from the Street Reconstruction Fund for the City's portion of reconstruction costs. Expenditures: CSAH 19/Country Club Road/Smithtown Road Intersection Improvements - $105,000 Eureka Road/Trunk Highway 7 Intersection Improvements - $9,000 Emergency Vehicle Preemption Signal Improvements on Trunk Highway 7 - $40,000 Old Market Road Retaining Wall Repair - $ 40,000 I I I I Supplies/Materials: Support Services: Capital Outlay: Transfers: 102 I I I I I Transfer to General Fund for Program Management FUND: Capital Projects MISSION: To provide recreational hiking/biking trails consistant with the adopted City Trail Plan for the general enjoyment of all residents. I I I I SUBFUND: Trail Capital Improvement FUND NO: 45 DESCRIPTION OF ACTIVITY: This subfund is established in 1994 to provide for the accumulation of financial resources to build and maintain a system of hiking/biking trails throughout the City consistant with the Trail Plan adopted by the City Council in 1992. Misc. Revenues include interest income and other misc. revenue I I I I I I I I I OBJECTIVES: - Update trail plan - Perform a citizen trail needs survey HIGHLIGHTS/COMMENTS: Revenues: Transfers from the Public Facilities and Street Funds Expenditures: Capital Outlay: Trail planning and surveys I I I I 104 I I I FUND: # 45 SUBFUND: Trail Capital Improvement DEPT # I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted ITEM 1995 1996 1997 1997 EST-97 1998 1998 REVENUE I Misc. Revenue 3,677 3,419 6,435 2,453 3,899 3,563 3,563 I Transfers 24,500 137,500 25,500 25,500 29,250 29,250 I TOTAL 3,677 27,919 143,935 27,953 29,399 32,813 32,813 EXPENDITURES I Staffing Supplies/Materials I Support Services I Charges & Fees Capital Outlay 71 137,000 12,000 12,000 I Transfers TOTAL 0 71 137,000 0 0 12,000 12,000 I SERVICE INDICATORS: I I COST INDICATORS: I Beginning Fund Balance 64,348 68,025 95,873 95,873 95,873 125,272 125,272 I Revenues 3,677 27,919 143,935 27,953 29,399 32,813 32,813 Expenditures 0 (71) (137,000) 0 0 (12,000) (12,000) I = Add to/(Use of) Fund Balance 3,677 27,848 6,935 27,953 29,399 20,813 20,813 Ending Fund Balance 68,025 95,873 102,808 123,826 125,272 146,085 146,085 I STAFFING: I City Administrator oversees activity of trail improvements. I 105 I SUMMARY OF REVENUES AND EXPENDITURES - CAPITAL PROJECTS FUNDS 1998 BUDGET Actual Actual Budget YTD Oct Annual Adopted 1995 1996 1997 1997 EST-97 1998 Revenue Public Facilities/Office Equip 34,240 860,354 16,444 53,953 49,222 16,138 Park Capital Improvement 230,104 52,485 72,235 71,112 75,592 39,110 Equipment Replacement 112,895 104,291 110,763 112,273 114,855 118,677 Street Reconstruction 321,621 324,685 304,103 788,709 803,413 689,383 MSA Road Reconstruction 225,284 248,105 215,266 236,922 240,216 229,000 Trail Capital Improvement 3,677 27,919 143,935 27,953 29,399 32,813 Total Revenue 927,821 1,617,839 862,746 1,290,922 1,312,697 1,125,121 Expenditures Public Facilities/Office Equip 59,953 466,659 405,526 385,054 446,152 87,000 Park Capital Improvement 232,920 46,063 124,000 47,960 52,364 145,000 Equipment Replacement 196,592 158,552 150,710 8,356 99,760 78,061 Street Reconstruction 40,368 314,025 1,104,100 510,121 713,223 722,870 MSA Road Reconstruction 48,451 20,475 13,750 80,620 80,620 207,750 Trail Capital Improvement 0 71 137,000 0 0 12,000 Total Expenditures 578,284 1,005,845 1,935,086 1,032,111 1,392,119 1,252,681 I I I I I I I $900,000 $800,000 $700,000 $600,000 !!l $500,000 ffi ili $400,000 a: $300,000 $200,000 $100,000 CAPITAL PROJECTS FUNDS HISTORICAL REVENUE SUMMARY I mmm_::_]mm~:;;;:~;~~! I I ----------_.-: -+- Public Facilities/Office Equip i _ Park Capital Improvement -..-- Equipment Replacement -*- Street Reconstruction -e- MSA Road Reconstruction -+- Trail Capital Improvement I I $0 1995 1997 1998 1996 I $800,000 $700,000 $600,000 ff3 $500,000 a: 8 $400,000 ffi ~ $300,000 $200,000 $100,000 CAPITAL PROJECTS FUNDS HISTORICAL EXPENDITURE SUMMARY ,-----------------------------------------------------l I : i______________________ - -------- 1 I ! _ _ - _ - - - - - - - - - - - - - - - - - - - -Estimated - - - T -- --- ----------------- i r~~------ ----------q I I I -+- Public Facilities/Office Equip _ Park Capital Improvement -..-- Equipment Replacement -*- Street Reconstruction -e- MSA Road Reconstruction _ Trail Capital Improvement I $0 1995 I 1997 1998 1996 106 I I I I I I I I I I I I I I I I I I I I ENTERPRISE FUNDS Enterprise funds are used to account for operations that are financed and operated in a manner similar to private business, where the costs of providing services to the general public are financed primarily through user charges. Water Operations Fund - This fund is used to account for the activities of the City water system. Water Debt Service Fund - This fund is used to account for accumulation of funds for, and payment of, debt service for the City water system. Sewer Fund - This fund is used to account for the activities of the City sanitary sewer system. Recycling Fund - This fund is used to account for the activities of the City recycling program. Stormwater Management Utility Fund - This fund is used to account for the activities of the City Stormwater Management system. Liquor Funds - These funds are used to account for the activities of the City's off-sale liquor operation. The operation consists of three off-sale liquor store sites. A portion of the net income from the operation is used to fund general fund activities. 107 FUND: Water MISSION: To provide a safe, clean, uninterrupted supply of drinking water to all City residents connected to the City water system. I SUBFUND: Water Operations I FUND NO: 60 DESCRIPTION OF ACTIVITY: I Responsible for operation and maintenance offive (5) well systems, including all pumps and wellhouses, maintenence of water tower and treatment plant, and extension of new watermain and construction of new water facilities, as necessary. OBJECTIVES: I - Supply a safe, clean uninterrupted source of water to all connections - Explore possibility of interconnecting with other communities I HIGHLIGHTS/COMMENTS: I Revenues: Estimated water sales based on quarterly billing at a rate of $1.45/1,000 gallons Connection and permit revenues estimated based on 50 new homes Interest income Antenna Rental on Water Towers Transfer from Park Capital Fund Expenses: Staffing: .10 Senior Accounting Clerk .30 Light Equipment Operator .10 Receptionist/Secretary Supplies/Materials: Office Supplies, including billing forms and postage Maintenance contracts for computer hardware and software Chemicals for water treatment I I I I I Support Services: Engineering Contract with Munitech for system maintenance Insurance on water system Water testing Water system analysis Charges & Fees: Sales Tax on commercial water sales State surcharge of $5.21/year on all connections Capital Outlay: Replace Badger Well Building Other: Water Purchased from other communities Meter purchases Well utility charges Transfer to Water Debt Service Fund Depreciation (Non-cash expense accounts for future system replacement) I I I I I I 108 I I I FUND: #60 FUND: Water Operations DEPT # 80 I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted ITEM 1995 1996 1997 1997 Est-97 1998 1998 I REVENUE Charges for Service 198,236 283,829 207,750 200,057 248,500 236,250 236,250 Misc. Revenue 45,324 84,552 55,500 61,999 74,000 60,900 60,900 I TOTAL REVENUE 243,560 368,381 263,250 262,056 322,500 297,150 297,150 EXPENSES I Staffing 5,823 5,679 10,824 12,131 13,110 19,637 19,637 Supplies/Materials 12,035 14,189 17,000 22,519 24,500 19,100 19,100 I Support Services 81,351 62,703 64,650 58,294 66,878 63,550 63,550 Charges & Fees 5,753 6,944 6,350 4,872 6,510 6,900 6,900 Other 59,041 82,143 64,100 51,624 69,450 68,600 68,600 I Capital Outlay 0 0 60,000 0 0 120,000 120,000 Transfers 451 10,726 40,000 40,000 40,000 40,000 40,000 I Depreciation 79,617 80,649 130,000 0 130,000 130,000 130,000 TOTAL EXPENSES 244,071 263,033 392,924 189,440 350,448 467,787 467,787 SERVICE INDICATORS: I Miles of Water Line 15 16 16 16 16 16 16 No. of Connections 899 980 1,030 1,019 1,025 1,055 1,055 I No. of Hydrants 163 220 220 220 220 222 222 Avg Daily Consump- gals 310,000 330,000 335,000 403,000 403,000 420,000 420,000 Water rate/1000 gals 1.45 1.45 1.45 1.45 1.45 1.45 1.45 I CASH FLOW IMPACT: I Beginning Cash Balance 286,850 1,692,611 729,554 729,554 729,554 831,606 831,606 Revenues 243,560 368,381 263,250 262,056 322,500 297,150 297,150 I Expenditures (244,071 ) (263,033) (392,924) (189,440) (350,448) (467,787) (467,787) Depreciation 79,617 80,649 130,000 0 130,000 130,000 130,000 Construction of Infrastructure (716,654) (2,170,521) I Bond Proceeds, net 1,908,250 849,293 Other Cash Flow Impacts 135,059 172,174 I Ending Cash Balance 1,692,611 729,554 729,880 802,170 831,606 790,969 790,969 STAFFING: I Sr. Acctg. Clerk .10 .10 .10 .10 .10 .10 .10 Lt. Equip. Oper./Foreman .25 .10 .10 .10 .10 .30 .30 Secretary/Recept .10 .10 .10 .10 .10 .10 .10 I I 109 I FUND: Water MISSION: To provide for the retirement of debt incurred to construct water system improvements. I I SUBFUND: Water Debt Service FUND NO: 60 DESCRIPTION OF ACTIVITY: I I Responsible for the accumulation of resources for the retirement of Water Fund debt, and for the periodic payment of principal and interest. Property Tax Levy for Debt Service Special Assessments on Water Improvements City of Victoria Payments Interest Income Transfers from Water Operating Fund I I I I I OBJECTIVES: HIGHLIGHTS/COMMENTS: Revenues: I Expenses: Staffing: I I I Supplies/Materials: Support Services: I Charges & Fees: I I Capital Outlay: Other: I Debt service payments - Principal and interest I 110 I FUND: Sanitary Sewer MISSION: To provide a safe, sanitary sewer service to all City residents I I SUBFUND: DEPT NO: Sanitary Sewer 61 DESCRIPTION OF ACTIVITY: I I Major activities include maintenance of sixteen (16) lift stations, and cleaning, televising and repairing sewer mains to control inflow and infiltration. Sewage treatment is performed by Metropolitan Council Environmental Services (MCES) and is provided for in this area. OBJECTIVES: Quarterly Sewer service charges at $65.00 per quarter Interest revenue from investment of Sewer Fund cash balances Other permit and connection fee revenues estimated based on 30 new homes I I I I I - Work with MCES to correct inflow and infiltration into the sanitary sewer system - Work with MCES to reduce sewage treatment costs to the City HIGHLIGHTS/COMMENTS: Revenues: Expenses: Staffing: .10 Senior Accounting Clerk .20 Light Equipment Operator .10 Receptionist/Secretary Supplies/Materials: Office Supplies, including billing forms and postage Maintenance contracts for computer hardware and software Support Services: Contract with Munitech for system maintenance Sewer Main Cleaning Inflow & Infiltration Control Insurance on sewer system Legal & engineering services Utilities Travel & seminars Charges & Fees: Metropolitan Council Environmental Services service access charges ($950 per new connection) Charges for sewage flow into City of Excelsior trunk mains Metropolitan Council Environmental Services sewage treatment charges Capital Outlay: Refurbish 2 Lift Stations I I I I I I I Transfers: I Depreciation (Non-Cash Expense accounts for future system replacement) I 112 I I FUND: # 61 FUND: Sanitary Sewer DEPT # 82 BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted I ITEM 1995 1996 1997 1997 Est-97 1998 1998 REVENUE I Charges for Service 787,165 819,944 798,000 602,390 821,500 780,500 780,500 I EXPENSES Staffing 6,088 9,644 22,440 6,246 7,608 15,551 15,551 I Supplies/Materials 9,418 8,135 9,100 4,538 14,100 11 ,700 11 ,700 Support Services 545,005 571,351 782,126 555,485 629,204 775,215 775,215 I Charges & Fees 0 0 0 0 0 0 0 I Capital Outlay 0 0 0 0 0 60,000 60,000 Transfers 0 27,249 0 0 0 0 0 I Depreciation 185,401 190,154 186,000 0 190,154 192,000 192,000 TOTAL EXPENSES 745,912 806,533 999,666 566,269 841,066 1,054,466 1,054,466 I SERVICE INDICATORS: I Miles of Sewer Line 55 55 55 55 55 55 55 No. of Connections 2,535 2,586 2,620 2,615 2,620 2,650 2,650 I No. of Lift Stations 16 16 16 16 16 16 16 Sewer Charge 65.00 65.00 65.00 65.00 65.00 65.00 65.00 I CASH FLOW IMPACT: I Beginning Cash Balance 688,299 878,824 1,082,948 1,082,948 1,082,948 1,253,536 1,253,536 I Revenues 747,579 819,944 798,000 602,390 821,500 780,500 780,500 Expenditures (706,328) (806,533) (999,666) (566,269) (841,066) (1,054,466) (1,054,466) I Depreciation 185,401 190,154 186,000 0 190,154 192,000 192,000 Other Cash Flow Impacts (36,127) 559 I Ending Cash Balance 878,824 1,082,948 1,067,282 1,119,069 1,253,536 1,171,570 1,171,570 I STAFFING: Sr. Acctg. Clerk .10 .10 .10 .10 .10 .10 .10 I Lt. Equip. Oper./Foreman .40 .40 .40 .10 .10 .20 .20 Receptionist/Secretary .10 .10 .10 .10 .10 .10 .10 113 I FUND: Recycling MISSION: To provide weekly pickup of recyclables to all City residents; provide for the annual pickup of household and yard wastes I I SUBFUND: Recycling FUNDNO: 62 DESCRIPTION OF ACTIVITY: I I Weekly pick-up of newspaper, corrugated cardboard, recyclable plastics, glass and metal, and other recyclable materials. Includes annual City curbside pickup of large household items and brush, and operation of an annual brushlleaf composting drop-off site. County Aid is a Hennepin County grant I I I I I I OBJECTIVES: - Continue weekly pickup of recyclable materials - Hold curbside pickup of household and yard wastes in the Spring of the year - Provide a leaf and yard waste disposal site in Fall of the year HIGHLIGHTS/COMMENTS: Revenues: Charges for Service includes City Clean-up fees and a City Recycling Fee of $1.50 per month per household Tranfers/other includes transfers, interest income and revenue sharing from the Recycling Contractor Expenses: Miscellaneous staffing for City Clean-up and Yardwaste Disposal I I I I I Staffing: Supplies/Materials: Office Supplies Support Services: Recycling contract with E-Z Recycling - $2.05/household/month for 2,400 households City Clean-up costs I I I 114 I I FUND: #62 FUND: Recycling DEPT # 84 BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted I ITEM 1995 1996 1997 1997 Est-97 1998 1998 REVENUE I County Aid 21,788 21,590 21,000 21,501 21 ,501 20,400 20,400 I Charges for Service 20,130 48,945 50,410 39,174 47,560 63,700 63,700 Transfers/other 6,477 550 800 599 800 800 800 TOTAL REVENUE & 48,395 71,085 72,210 61,274 69,861 84,900 84,900 I OTHER SOURCES EXPENSES I Staffing 924 726 825 570 628 952 952 I Supplies/Materials 0 0 0 2,031 2,031 0 0 Support Services 68,846 70,221 71 ,180 55,505 71,256 85,040 85,040 I Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 0 0 0 0 0 0 0 I Transfers 0 0 0 0 0 0 0 TOTAL EXPENSES 69,770 70,947 72,005 58,106 73,915 85,992 85,992 I SERVICE INDICATORS: I Avg. mo. participants 5,000 5,000 5,000 5,000 5,000 5,000 5,000 Avg. mo. tonage 50 50 50 50 50 50 50 I CASH FLOW IMPACT: I Beginning Cash Balance 30,813 19,383 12,385 12,385 12,385 8,331 8,331 Revenues 48,395 71,085 72,210 61,274 69,861 84,900 84,900 I Expenditures (69,770) (70,947) (72,005) (58,106) (73,915) (85,992) (85,992) I Other Cash Flow Impacts 9,945 (7,136) Ending Cash Balance 19,383 12,385 12,590 15,553 8,331 7,239 7,239 I STAFFING: I I 115 I FUND: Stormwater Management MISSION: To provide proper surface water and ground water management throughout the City. I I SUBFUND: Stormwater Management FUND NO: 63 DESCRIPTION OF ACTIVITY: I I Activities include maintenance of storm sewer system, including cleaning of catch basins. dredging of drainage ditches and retention ponds, and minor repairs to system problem areas. Provides partial funding for larger subwatershed drainage projects. Stormwater Management Utility Charges Misc. Revenue includes interest income and other misc. revenue Transfers from the General Fund I I I I I I I I I I OBJECTIVES: HIGHLIGHTS/COMMENTS: Revenues: Expenses: Staffing: .05 Senior Accounting Clerk .10 Light Equipment Operator/Foreman Supplies/Materials: Drainage Correction/Maintenance Materials Support Services: Engineering Contractual Services for drainage correction Capital Outlay: Preparation of a Comprehensive Stormwater Management Plan I I I 116 I I I FUND: #63 FUND: Stormwater Management Utility DEPT # 85 I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted ITEM 1995 1996 1997 1997 Est-97 1998 1998 I REVENUE Charges for Service 44,336 44,491 44,300 31,139 44,300 44,300 44,300 I Misc. Revenue 4,740 4,449 3,000 8,208 9,500 7,500 7,500 Transfers 10,000 110,000 10,000 10,000 10,000 10,000 10,000 I TOTAL REVENUE & 59,076 158,940 57,300 49,347 63,800 61,800 61,800 OTHER SOURCES I EXPENSES Staffing 10,548 1,360 7,907 1,679 2,167 8,273 8,273 I Supplies/Materials 6,838 0 6,000 130 3,000 10,000 10,000 I Support Services 13,716 13,674 6,100 16,175 18,850 16,250 16,250 Charges & Fees 0 0 0 0 0 0 0 I Capital Outlay 0 0 188,000 0 0 90,000 90,000 Transfers 0 39,808 0 0 0 0 0 I TOTAL EXPENSES 31,102 54,842 208,007 17,984 24,017 124,523 124,523 I SERVICE INDICATORS: I CASH FLOW IMPACT: I Beginning Cash Balance 57,194 98,249 189,385 189,385 189,385 229,168 229,168 Revenues 59,076 158,940 57,300 49,347 63,800 61,800 61,800 I Expenditures (31,102) (54,842) (208,007) (17,984) (24,017) (124,523) (124,523) I Other Cash Flow Impacts 13,081 (12,962) (62,723) Ending Cash Balance 98,249 189,385 38,678 220,748 229,168 166,445 103,722 I STAFFING: I Sr. Acctg. Clerk .05 .05 .05 .05 .05 .05 .05 Lt. Equip. Oper./Foreman .10 .10 .10 .10 .10 .10 .10 I I 117 FUND: Liquor MISSION: To control the sale and distribution of packaged alcholic beverages within the City and to provide property tax relief the use of operation profits. I I SUBFUND: Tonka Bay FUND NO: 71 DESCRIPTION OF ACTIVITY: I I Provides for the sale of packaged alcoholic beverages to the general public. This location was acquired in December, 1994. Estimated liquor sales I I I I I I OBJECTIVES: - Effectively control the sale of packaged alcoholic beverages in the City - Provide a profit equal to at least 2% of sales for transfer to the General Fund HIGHLIGHTS/COMMENTS: Revenues: Expenses: Staffing: .33 Operations Manager 1.00 Assistant Manager .05 Senior Accounting Clerk 4.00 Part time Sales Clerks I I I I Supplies/Materials: Office Supplies, Bags, Postage Support Services: Finance and Auditing Services Contractual Rug Service General and Liquor Liability Insurance Electric & Gas Utilities, and Refuse Hauling Building Rental Advertising Credit Card Service Charges I I Charges & Fees: Capital Outlay: Misc. Revenue/Expenditures: I Interest Income & Service Charges I 118 I I FUND: #71 SUBFUND: Liquor - Tonka Bay DEPT # I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted ITEM 1995 1996 1997 1997 Est-97 1998 1998 REVENUE I Sales 439,744 473,557 505,000 427,254 515,000 555,000 555,000 I Cost of Goods 345,540 375,769 388,850 346,206 415,798 438,500 438,500 GROSS PROFIT 94,204 97,788 116,150 81,048 99,202 116,500 116,500 I EXPENSES Staffing 57,128 56,090 58,075 46,398 56,000 56,375 56,375 I Supplies/Materials 1,050 1 ,445 1,100 1,699 1,900 2,000 2,000 Support Services 13,969 13,432 14,500 10,020 13,000 14,000 14,000 I Charges & Fees 18,035 19,757 19,500 13,770 18,535 19,000 19,000 I Depreciation 19 200 1,000 1,000 Capital Outlay TOTAL EXPENSES 90,182 90,743 93,175 71,887 89,635 92,375 92,375 I TOTAL OPERATING INCOME 4,022 7,045 22,975 9,161 9,567 24,125 24,125 Transfers In/(Out) (150,000) (5,000) Misc. Revenue/(Expense) (132) 2,345 3,500 2,327 3,000 3,000 3,000 I NET INCOME/(LOSS) (146,110) 9,390 21,475 11 ,488 12,567 27,125 27,125 I BUSINESS INDICATORS: Gross Profit as a % of Sales 21.42% 20.65% 23.00% 18.97% 19.26% 20.99% 20.99% Oper. Income as a % of Sales 0.91% 1.49% 4.55% 2.14% 1.86% 4.35% 4.35% I CASH FLOW IMPACT: I Beginning Cash Balance 229,885 61,490 65,401 65,401 65,401 77,968 77,968 Net Income/(Loss) after Transfers (146,110) 9,390 21,475 11 ,488 12,567 27,125 27,125 I Other Cash Flow Impacts (22,285) (5,479) Ending Cash Balance 61,490 65,401 86,876 76,889 77,968 105,093 105,093 I STAFFING: Full time: Operations Manager .40 .33 .33 .33 .33 .33 .33 I Assistant Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Senior Acct. Clerk .05 .05 .05 .05 .05 .05 .05 Part time: I Sales Clerks 4.00 4.00 4.00 4.00 4.00 4.00 4.00 I 119 I FUND: Liquor MISSION: To control the sale and distribution of packaged alcholic beverages within the City and to provide property tax relief the use of operation profits. I I SUBFUND: Shorewood Plaza FUND NO: 72 Estimated liquor sales I I I I I I I I I I DESCRIPTION OF ACTIVITY: Provides for the sale of packaged alcoholic beverages to the general public. OBJECTIVES: - Effectively control the sale of packaged alcoholic beverages in the City - Provide a profit equal to at least 2% of sales for transfer to the General Fund HIGHLIGHTS/COMMENTS: Revenues: Expenses: Staffing: .33 Operations Manager 1.00 Assistant Manager .05 Senior Accounting Clerk 5.00 Part time Sales Clerks Supplies/Materials: Office Supplies, Bags, Postage Support Services: Finance and Auditing Services Contractual Rug Service General and Liquor Liability Insurance Electric & Gas Utilities, and Refuse Hauling I I I I I Charges & Fees: Building Rental Advertising Credit Card Service Charges Capital Outlay: Misc. Revenue/Expenditures: Interest Income & Service Charges 120 I I I FUND: #72 SUBFUND: Liquor - Shorewood Plaza DEPT # I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted ITEM 1995 1996 1997 1997 Est-97 1998 1998 REVENUE I Sales 662,083 713,620 725,000 625,409 780,000 845,000 845,000 Cost of Goods 524,565 574,150 558,250 484,573 600,507 663,325 663,325 I GROSS PROFIT 137,518 139,470 166,750 140,836 179,493 181,675 181,675 EXPENSES I Staffing 59,742 63,331 79,750 50,811 65,000 73,500 73,500 Supplies/Materials 5,743 3,401 4,000 4,216 4,600 4,500 4,500 I Support Services 16,862 14,592 16,000 11 ,734 15,000 16,000 16,000 I Charges & Fees 37,786 36,432 40,000 40,220 47,910 51,000 51,000 Depreciation 2,510 2,588 2,510 2,550 3,000 3,000 I Capital Outlay TOTAL EXPENSES 122,643 120,344 142,260 106,981 135,060 148,000 148,000 I NET OPERATING INCOME (LOSS) 14,875 19,126 24,490 33,855 44,433 33,675 33,675 Transfers In/(Out) (50,000) (5,000) Misc. Revenue/(Expense) 1,369 3,017 4,000 3,302 5,000 4,500 4,500 I NET INCOME (LOSS) (33,756) 22,143 23,490 37,157 49,433 38,175 38,175 BUSINESS INDICATORS: I Gross Profit as a % of Sales 20.77% 19.54% 23.00% 22.52% 23.01% 21 .50% 21.50% Oper. Income as a % of Sales 2.25% 2.68% 3.38% 5.41% 5.70% 3.99% 3.99% I CASH FLOW IMPACT: Beginning Cash Balance 105,202 68,071 88,650 88,650 88,650 138,083 138,083 I Net Income/(Loss) after Transfers (33,756) 22,143 23,490 37,157 49,433 38,175 38,175 Other Cash Flow Impacts (3,375) (1,564) I Ending Cash Balance 68,071 88,650 112,140 125,807 138,083 176,258 176,258 STAFFING: I Full time: Operations Manager .60 .33 .33 .33 .33 .33 .33 I Assistant Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Sr. Acctg. Clerk .05 .05 .05 .05 .05 .05 .05 Part time: I Sales Clerks 6.00 6.00 5.00 5.00 5.00 5.00 5.00 I 121 I FUND: Liquor MISSION: To control the sale and distribution of packaged alcholic beverages within the City and to provide property tax relief the use of operation profits. SUBFUND: Old Market Road FUND NO: 73 DESCRIPTION OF ACTIVITY: Provides for the sale of packaged alcoholic beverages to the general public. OBJECTIVES: - Effectively control the sale of packaged alcoholic beverages in the City - Decrease operating loses through the reduction of leased floor space HIGHLIGHTS/COMMENTS: Revenues: Estimated liquor sales Expenses: Staffing: .33 Operations Manager 1.00 Assistant Manager .05 Senior Accounting Clerk 5.00 Part time Sales Clerks Supplies/Materials: Office Supplies, Bags, Postage Support Services: Finance and Auditing Services Contractual Rug Service General and Liquor Liability Insurance Electric & Gas Utilities, and Refuse Hauling Charges & Fees: Building Rental - reduced through reduction in floor space Advertising Credit Card Service Charges Capital Outlay: Misc. Revenue/Expenditures: Interest Income & Service Charges 122 I I I I I I I I I I I I I I I I I I I I FUND: #73 SUBFUND: Liquor - Old Market Road DEPT # I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted ITEM 1995 1996 1997 1997 Est-97 1998 1998 REVENUE I Sales 373,108 517,863 600,000 467,278 580,000 625,000 625,000 I Cost of Goods 294,916 413,067 456,000 365,154 450,882 487,800 487,800 G ROSS PROFIT 78,192 104,796 144,000 102,124 129,118 137,200 137,200 EXPENSES I Staffing 59,233 59,976 63,000 48,385 61,000 62,500 62,500 I Supplies/Materials 2,828 3,524 3,200 2,253 2,500 2,500 2,500 Support Services 12,781 14,210 15,000 12,002 14,000 15,000 15,000 I Charges & Fees 54,942 78,309 78,000 77,746 91,946 70,000 70,000 Depreciation 7,055 7,769 7,550 7,750 8,000 8,000 I Capital Outlay TOTAL EXPENSES 136,839 163,788 166,750 140,386 177,196 158,000 158,000 I TOTAL OPERATING INCOME (LOSS) (58,647) (58,992) (22,750) (38,262) (48,078) (20,800) (20,800) Transfers In/(Out) 170,000 Misc. Revenue/(Expense) (38) (951 ) (574) (600) I NET INCOME (LOSS) 111,315 (59,943) (22,750) (38,836) (48,678) (20,800) (20,800) I BUSINESS INDICATORS: Gross Profit as a % of Sales 20.96% 20.24% 24.00% 21.86% 22.26% 21.95% 21.95% Oper. Income as a % of Sales (15.72%) (11.39%) (3.79%) (8.19%) (8.29%) (3.33%) (3.33%) I CASH FLOW IMPACT: Beginning Cash Balance 0 (34,411) (101,675) (101,675) (101,675) (150,353) (150,353) I Net Income/(Loss) after Transfers 111,315 (59,943) (22,750) (38,836) (48,678) (20,800) (20,800) Other Cash Flow Impacts (145,726) (7,321 ) I Ending Cash Balance (34,411) (101,675) (124,425) (140,511) (150,353) (171,153) (171,153) STAFFING: I Full time: Operations Manager .33 .33 .33 .33 .33 .33 0.33 I Assistant Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Sr. Acctg. Clerk .05 .05 .05 .05 .05 .05 .05 Part time: I Sales Clerks 6.00 5.00 5.00 5.00 5.00 5.00 5.00 I 123 I SUMMARY OF REVENUES AND EXPENSES - ENTERPRISE FUNDS 1998 BUDGET Actual Actual Budget YTD Oct Annual Adopted 1995 1996 1997 1997 EST-97 1998 Revenue Water Operations Fund 243,560 368,381 263,250 262,056 322,500 297,150 Water Debt Service Fund 114,506 317,787 362,047 288,523 436,565 359,521 Sewer Fund 787,165 819,944 798,000 602,390 821,500 780,500 Recycling Fund 48,395 71,085 72,210 61,274 69,861 84,900 Stormwater Management Fund 59,076 158,940 57,300 49,347 63,800 61,800 Liquor Funds - Net Sales 309,914 342,054 426,900 324,008 407,813 435,375 Total Revenue 1,562,616 2,078,191 1,979,707 1,587,598 2,122,039 2,019,246 Expenses Water Operations Fund 244,071 263,033 392,924 189,440 350,448 467,787 Water Debt Service Fund 18,001 88,300 244,191 244,334 244,334 308,382 Sewer Fund 745,912 806,533 999,666 566,269 841 ,269 1,054,466 Recycling Fund 69,770 70,947 72,005 58,106 73,915 85,992 Stormwater Management Fund 31,102 54,842 208,007 17,984 24,017 124,523 Liquor Funds 349,664 374,875 402,185 319,254 401,891 398,375 Total Expenses 1,458,520 1,658,530 2,318,978 1,395,387 1,935,874 2,439,525 ENTERPRISE FUNDS HISTORICAL REVENUE SUMMARY $900.000 $800,000 $700,000 $600.000 !!l $500.000 z ~ ~ $400.000 $300,000 Estimated $200.000 $100.000 $0 1995 1996 1997 1998 I-+- Water Operations Fund i I_Water Debt Service Fund I ! -.- Sewer Fund I i ! ~ Recycling Fund II' I I i -e-- Stormwater Fund I 1- Liquor Funds i , I I I ENTERPRISE FUNDS HISTORICAL EXPENSE SUMMARY $1.200.000 $1,000.000 $800.000 1Il i $600.000 $400,000 Estimated $200,000 $0 1995 1996 1997 1998 124 -+- Water Operations Fund _ Water Debt Service Fund -.- Sewer Fund ~ Recycling Fund -e-- Stormwater Fund _ Liquor Funds I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I ALLOCATED APPROPRIATION GLOSSARY Distribute costs between reporting divisions or funds. A grant of money by a legislative body to carry out governmental function or program. A security representing a long-term promise to pay a certain sum of money at specified times with a fixed rate of interest payable to the holder. BOND REFERENDUM An election for a bond issue. BOND ISSUE BUDGET CAPITAL ASSET CAPITAL OUTLAY (1) A statement describing the revenues and expenditures of all governmental units, and (2) a mechanism for controlling, managing, planning and evaluating the activities fo each governmental unit. Assets of significant value and having a useful life of several years (Fixed Asset). Expenditures for the acquisition of capital assets. CAPIT AL PROJECTS Established to account for the activity of capital projects FUN 0 and equipment initiated or purchased by the City. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) COMPARABLE WORTH CONTRACTUAL COMPREHENSIVE PLAN DEBT LEVY A federal grant program intended for community development, rehabilitation and other public purposes purposes which enhance the community. The City participates in a joint program which is administered by Hennepin County. The City designates uses for each year's allocation, which is then administered by the County. Mandated by State law; a system which establishes the value of jobs by weighting tasks performed on a point scale. Ensures comparable wages for jobs within a comparable point range within the jurisdiction. A legally binding document that provides both parties perform specific duties. A comprehensive short and long range plan intended to guide the growth and development of a community, and one that includes analysis, recommendations, and proposals for the community's population, economy, housing, transportation, community facilities, and land use. 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CDCD:J-h 0..0--0 -h--+o:: o 5' -h ::T ..., 0 -0 CD -'c ~,n> :J....:Jo .....@oo ::T 0.. -6' c CD n>3 n> o-c -O""n>- -0 -':J a o ~ 0.. o' -0 ..., _.:J ~. 0 3. 0 n><CD- .....CD....-h CD 3 CD 5' CDCD!a.n> 3.3.0~ CD 00 :J iii' ""0 - "Q -h 0.. w'n> ~ CD:J..... - - - I I I I I I I I I I I I I I I I I I I ISTEA GRANT JOINT POWERS AGREEMENT LEVY LIMITS Intermodal Surface Transportation Efficiency Act -- a federal grant for building infrastructure, and enhancements such as scenic, historic and environmental aspects of the intermodal transportation system. A contract between two or more government jurisdictions to provide a common service. Statutory limit on amount of property taxes which may be levied. MUNICIPAL STATE A State of Minnesota program which provides for the AID PROGRAM (MSA) distribution of highway user funds to qualifying cities over a population of 5,000. Fund are appropriated annually for the construction and maintenance of city designated MSA streets and roads. MUNICIPAL STATE Designated by the City to be eligible for Municipal State AID STREETS (MSA) Aid payments for construction and maintenance of collector streets and roads. OBJECTIVE ORDINANCE SPECIAL ASSESSMENT TAX INCREMENT TAX LEVY TAXING JURISDICTION TRANSFERS Desired output oriented accomplishments which can be measured and achieved within a given time period. A municipal law. A cost paid by landowners for specific improvements to adjoining property which adds at least as much value as the amount of the special assessment. The additional, or incremental, property taxes collected within a tax increment district. Increments are the difference between the taxes collected on the total value of the district and the taxes collected on the original value of the district. Increments include taxes levied by all taxing jurisdictions. The total amount of dollars assessed in taxes against property for the purpose of producing funds to meet financial obligations. A geographic area permitted to tax landowners within. Money moved from one fund to another with City Council authorization. 127 128 I I I I I I I I I I I I I I I I I I I TRUTH-IN- TAXATION A state law enacted in 1989 that provides citizens with notification of proposed property tax changes and requires a public hearing notice be published in a quarter page newspaper ad. Regulation of land use by districts ensuring that certain land uses are compatible. ZONING I I I I I I I I I I I I I I I I I I I Cap,ital Impr'ove'ment ProMram I.' g.. .. g.' ,.8....:' 2.. .i 0'" 0'" ..2..../ :: ",;:: ". :;: ..; '. 38!.B:: .,,{: ," : ;: ..../ Introduction:' ./i .// ..i ....../..:'i ........../ Water: Each year the City of Shorewood produces a five year Capital Improvement Program (CIP). Based on City policies, it schedules projects and purcha<;es over the next five years and identifies funding sources for each. The program is broken up into functional sections. Plans for 1998 are briefly "mapped out" in this report. A full copy of the five year program can be viewed at Shorewood City Hall. Storrnvvater Management: 1998 is the year the City hopes to complete its stormwater management plan. This major undertaking was mandated by the State Legislature. As part of this plan, key ponding areas and drainage improvements will be identified and prioritized as major projects. It is likely that projects will be identified in the Glen Road and Grant Lorenz areas to be undertaken in the future. It is also likely that a regional pond will be identified. The City recognizes that such a regional pond is viable in keeping surface water runoff treated prior to the discharge into lakes and streams. Public Facilities & The only watermain installation planned for 1998 is in response to two neighborhood petitions forwatermain installation on the west end In addition, the Badger well building located just Southshore Center and to the ea<;t of City Hall is scheduled replaced. Some maintenance work is scheduled at the Amesbury and Boulder Bridge well locations. City Council has ended the planned installation of watermain. The City Council is currently attempting to solidify policies which would only respond to areas where there is a 100% petition for watermain installation or with the full and concurrence of those the project who are not interested or funding the be undertaking a clear water inflow and study with matching grant funds totaling the Metropolitan Council Environmental study will research suspected areas of III sewers, televise a portion of the and commence with a manhole chemical ting system to minimize clear water within N e system. In addition, the City will begin ;~ annual program of televising sewers to .~aentify problems which can vary from cracked ... ..... which let ground water inflow into the to nearly collapsed lines which can result in .. damage to adjacent homes. The one major for 1998 is an estimated $55,000 for the Enchanted Point lift station. to the City Council Chamber room more "user concern has been improving the It can be difficult for those on cable TV Channel 8 to see I I I I I I I I I I I I I I I I I I I Streets: In 1998 it is the City's intent to spend Municipal State Aid funds on several projects: . Adding a right turn lane on Eureka Road at Highway 7 . Adding devices to the traffic signals at Highway 7 at Old Market Road for control by emergency service vehicles . Repair the retaining wall at Old Market Road which is beginning to wash out Hennepin County has scheduled the installation of a traffic signal at the County Road 19 I Country Club Road I Smithtowl\.Road intersection for 1999. During 1998, the City will be perfonning~c studies for this area to determine ways to discourage cut-through tratt~.. to State Highway 7. Parks & Trails: This year for the first time the City is implementing a Pavement l""'f'1he Shorewood Park Commission is currently Management System. This system rates the condition of all City 1. in a "review mode." Improvements that had streets and schedules appropriate maintenance for the purpose of,>, been planned for Badger Park may be reconsidered extending the life of the street as long as possible. Work which could > because of a need for additional parking near the be scheduled ranges from patching and sealcoating, overlay, and .<iii\. uthshore Center. Several improvements planned reclamation to a full reconstruction of the entire street.i . reconsidered, pending the Pavement reclamation is a 3-step process that involves the ~~~~} .... of the current attempts to get public input on and mixing of bituminous surfaces with the under1ying~_ improvements. The Shore wood Park materials and finally a 3" bituminous overlay. This p~' .. ........... ... Foundation has begun a fund drive to build a picnic been utilized previously in Shorewood. It results in ~'.. . . .. shelter and concession stand at the softball and savings from a typical full reconstruction of the ~ .... soccer area of Freeman Park. American Legion Lane is the only street being proposed for re Post #259 and the Tonka Men's Club have already Although the life expectancy is pledged funding. Profits from the concession reconstruction, the cost savings for the trailer at Freeman Park last year will also go toward proposal is $155,000 less than what had been the project. full reconstruction of the street. The Park Commission, at the direction of the The City Council's policy is to not assess City Council, is currently taking a whole new of these improvements. Before any look at the question of project is undertaken, property owners will trails inShorewood. information meeting held to get input The Commission that, property owners will be kept informed is attempting to any project. involve all The City has also committed to working citizens in in closing accesses to Highway 7 at Lake the review Pleasant Avenue and Seamans Drive. The process. Shopping Center, the service road and access will be improved. by the City Council which 'tructure of the City is very change over the years, be very fluid. This based upon priorities financial planning and identifies urchase identified I I I I I I I I I I I I I I I I I I I City of Shorewood 1998 - 2002 Capital Improvement Program TABLE OF CONTENTS 1. INTRODUCTION............................................. .......................1 II. CAPITAL IMPROVEMENTS PLAN A. Water................ ... ........ ..... ... ........ ................ ..............3 B. Minnesota State Aid Streets...... ............ ................. .............6 C. Local Streets............................... .................................. 10 D. Stormwater Management................................................... 14 E. Sanitary Sewer.......................... ....................................17 F. Public Facilities & Office Equipment........... ..........................19 G. Equipment.... ........... ................ ....................................21 H. Parks............................. ...... ................... ...................24 1. Trails ......................................................................... 26 III. CAPITAL FINANCE PLAN A. Funding Source Summary................................................. 27 B. Capital Improvement Budget................ ..............................28 IV. APPENDIX - Public Improvement Process A. Background . Water............. ......... ................ ... ........ ..... ............... i . Streets. . . . . . . . . . . . .. . . . .. . . ... .. .. .. ....... . .. ... ..... .... . .. . . . . . . . . .. . . . i . Stormwater Management................... ........................... v . Sanitary Sewer... ....................................................... viii . Public Facilities & Office Equipment.... ............................ viii . Par k s. . .. . . . . . . . . ... ... . . ... ...... ...... . . .. .. . . . . .. ..... .. . . . . ... . . . . . . .. ix B. Unscheduled Potential Projects ..... .............................. ..... ... xvi C. Improvement Process Charts. . .... . . . ........ . ... .. . .. . ..... . .. . . . . .. .. . . . xvii I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I. INTRODUCTION This Capital Improvement Program (CIP) is a coordinated schedule of municipal capital projects, improvements, and purchases for the years 1998 through 2002. Furthermore, it is a Capital Improvement Finance Plan. It identifies sources of revenue to pay for the planned capital project improvements and purchases. There are two main parts which are integrated into this program document: The Capital Improvement Plan and the Finance Plan. The Capital Improvement Plan consists of several elements. The project description is a narrative explaining each capital expenditure by function. The capital improvement project schedule lists expenditures by year over the five year period. The Funding Source Summary traces all expenditures and revenues in and out of each of the various funds, and tracks fund balances during each capital improvement fiscal year. The section entitled "Projects Not Assigned a Year" is a list of projects which have been identified but not developed enough or attained a high enough priority to be scheduled at this time. The Finance Plan section is a summary of general fund appropriations for capital projects and a summary of activity in the capital reserve fund over the five year period of the CIP. Also included in this section is a sample Capital Improvement Budget Resolution which would have to be passed separately for the first year of the program, 1998. It budgets capital purchases and projects for the year. The Capital Improvement Program is an important element of the comprehensive planning process. See Step 4: "plans, projects, programs" of the Comprehensive Planning Process Chart on Page 2. It is the bridge between policy planning and implementation. It is the direction the City will take over the next five years and beyond in undertaking and financing capital improvements consistent with the City's Comprehensive Plan. With this Capital Improvement Program, the City Council is integrating the City's physical needs with financial resources. This CIP is a transitional document in that the City is in the process of revising the Comprehensive Plan. It is important to recognize that needs, resources, and projections change over the years. Therefore, it needs to be a fluid program, with review and update at least annually. It is reviewed and updated based upon priorities established by the City Council each year. It is a very important financial planning document as it projects the City's capital improvement needs and identifies financial resources to meet those needs. It clearly identifies areas where policies are lacking and where problems may arise in the future. Each project which is identified in this program must be approved by the City Council under normal processes. A typical project public improvement process is shown as a separate Appendix. II. CAPITAL IMPROVEMENT PLAN This section of the Capital Improvement Program explains proposed capital projects and expenditures by function: water, Minnesota State Aid roads, local streets, stormwater management, sanitary sewer, public facilities, equipment, parks and trails. It consists of a project narrative, a project schedule, and a funding source summary which traces the affect of the scheduled projects on the various funds in the City. 1 Comprehensive Planning Process 1 Planning Tactics 2 Planning Inventory Physical - Economic - Social Land Trans- Community Use portation Facilities Population PVrolPerty a ues Market Potentials Policy Plan 3 Inventory analysis Goals and objectives Planning and development policies plan 4 Plans, Projects, Programs 5 Implementation I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I A. WATER 1. Project Descriptions a. Bad2er Well Buildin~ Replacement of the Badger well building is a public works improvement project, and has been scheduled for replacement during the previous CIP's for the 1997 period. Initial topographic survey has been obtained for the project with the feasibility study, design and construction to occur during the 1998 time period. Cost for the project has been estimated at $120,000. I~ b. Woodhaven Well House In November of 1997, a leak occurred in the 4,000 gallon pressure tank for the Woodhaven well. During repairs to this tank, a preliminary inspection of the interior proved that there were many areas in the bottom of the tank that are deeply pitted. If not repaired, these depressions will also lead to additional leaks from the tank. Therefore, it is recommended that the tank be restored in 1998 during the fall season when water demands decrease from the summer months. It is anticipated that costs for this restoration are estimated at $6,000. This project has been tentatively scheduled for the fall of 1998. c. Backup Supply to SE Area and Wood haven Well Although city initiated expansions to the distribution system have ceased, the ability to provide a backup supply of water to the Woodhaven and Southeast Area wells remains a concern. It is recommended that the City commission a feasibility report to investigate the most efficient method of providing a backup supply of water to these systems. Although specific construction projects would not occur in 1998, backup supplies need to be investigated to insure quality of service to the residents depending on this service. It is estimated that the total cost for such a feasibility study will be $6,000. '"" ; ~t i"... p d. Lakeside Watermain Extension ? '~ This project was initiated by five property owners located approximately 750 feet north of the Victoria City Border and are west of Smithtown Road. These property owners have petitioned the City to extend a 6 inch diameter watermain from Smithtown Road to approximately 600 feet west of the Smithtown Road right of way. The total cost of the project has been estimated as $31,950. In accordance with the current practice of the City Council, revenue for the total project cost will be obtained by a combination of assessments and a portion of the revenue obtained through water usage fees over a 15 year period. Therefore, the net cost to the City will be $0.00. It is anticipated that this project will be constructed during the 1998 construction season, assuming the petitioners complete the process for design and competitive bidding. 3 e. South Border Watermain Extension This second petition involves five lots immediately adjacent to the City of Victoria municipal boundary and is also located on the west side of Smithtown Road. This petition has been accepted by the City Council. However, petitioners have yet to place a deposit with the City for escrow to cover the feasibility and design process. Since this project is in the beginning stages of the public improvement process, it is uncertain as to the construction timetable. A conceptual estimate indicates that the total project cost will be approximately $55,000. These project costs will vary greatly dependant upon the length of watermain to be extended. Cost estimates presented here are only conceptual and need to be revised as part of the feasibility study and design process. Again, the City will bear the initial costs of this project with revenue being generated by special assessments and consideration of a portion of water usage fees. Therefore the total net cost to the City will be $0.00. f. Amesbury Well The Minnesota Department of Health inspects each well on an annual basis. Results of the last inspection indicate the piping inside the well house has sever corrosion due to the high iron content within the pipe. Ignored, this will eventually lead to cracks in the pipe and failure of the system. It is therefore recommended that the piping system be replaced within the well house. Project costs are estimated at $25,000. This project has been scheduled for 1999. g. Restoration of Woodhaven Well house Drainage System During the initial preparation of the CIP, it was anticipated that repairs to the floor drain system at the W oodhaven Well house would be scheduled for 1998. Since that time, the pressure tank has been inspected and requires restoration. Since that project is of higher priority that the floor drain repairs, this project has been rescheduled for 1999. 4 ,v I I I I I I I I I I I I I I I I I I I :~ tll u' I I I I I I I I I I I I I I I I I I I 2. Project Schedule Description a Replace Badger Well building b Recondition Woodhaven Well pressure tank. c Feasibility Report for backup water supply W oodhaven and SE Area wells d Lakeside Watermain Pro'ect (2) e South Border Watermain Pro' ect (2) f Replace piping in Arnesbury Well g Reconstruct Woodhaven Well house drain s stem 25,000 6,50 TOTAL EXPENSES $ 218,95 $25,000 6,500 (1) 10,000 from the Park Fund will be added to this amount to add a picnic shelter to the building. (2) Net cost to the City is zero. Total revenue generated by special assessment and a portion of water usage fees. 3. Funding Source Summary 2001 2002 1,238,536 $1,333,291 250,000 255,000 250,000 245,000 9,651 9,651 20,900 21,250 21,500 21,750 22,000 54,52 ~ 51,848 49,174 (177,787) (180,000) (182,213) (184,426) (186,639) (218,950) (25,000) (6,500) (308,382) (295,934) (298,021) (284,739) (276,414) 26,530 27,189 30,208 32,519 35,047 1,005,733 1,114,737 1,238,536 1,333,291 1,436,937 5 6 I I I I I I I I I I I I I I I I I I I B. MINNESOTA STATE AID STREETS 1. Project Description a. CSAH 19/Country Club Road/Smithtown Road Intersection Improvements: The City of Shorewood has petitioned Hennepin County for the installation of a traffic signal at this intersection. A preliminary study was performed by Hennepin County and has determined that this intersection ranks within the top ten intersections within Hennepin County which warrant the installation of a traffic signal. Hennepin County has identified this project as part of their 1999 crp. The City has expressed a desire for installation of the traffic signal to occur during the 1998 construction season. Unfortunately, a traffic study for the Country Club Road, Yellowstone Trail, and Lake Linden corridor should be performed to examine ways to promote traffic on CR 19 to remain on the county road to access TH 7, versus utilizing the local roadways. This analysis and any right of way acquisition should occur in 1998, with construction of the traffic signal to occur in 1999. Costs associated with the project are $10,000 for the traffic analysis, and $220,000 dedicated to design and construction. Hennepin County has indicated that their share of the costs is approximately two thirds of the construction costs excepting any right of way required for these improvements. Therefore it is estimated that the City's costs will be approximately 105,000, including soft costs. b. Eureka Road/Trunk Hi~hway 7 Intersection Improvements: The Minnesota Department of Transportation (MnlDOT) has requested the improvement or closure to several intersections with State Trunk Highway 7 (TH 7). Of the intersections identified, it has been proposed to improve the intersection of Eureka Road with TH 7 by the addition a right hand turn lane for traffic making the movement from southbound Eureka Road to westbound TH 7. As part of the negotiations with MnfDOT, they have indicated that a substantial portion, if not all of the costs to the City for this improvement would be paid by the state. It is anticipated that there may be a minor portion of the project which would need to be allocated from the MSA funds which would not be covered under this cooperative agreement. These items may include easements or additional right of way which are not eligible for compensation by the Mn/OOT cooperative plan. These costs would however be eligible under MSA funding versus this particular cooperative agreement. Therefore $9,000 of MSA funds have reserved for this project. As stated earlier, the balance of the total project cost would be paid by the Minnesota Department of Transportation, if approved by MnfDOT. c. Emer~ency Vehicle Preemption Si~nal Improvements TH 7: South Lake Minnetonka Department of Public Safety (SLMPSD) and other emergency services have petitioned the City of Shorewood to add Emergency Vehicle Preemption (EVP) devices to the traffic signals on TH 7 at the intersection of Old Market Road and County Road 19. EVP receivers allow emergency vehicles to pass through the signalized intersection with a green light. EVP devices on the traffic signal control systems are activated from a transmitter located within the emergency vehicle. I I I I I I I I I I I I I I I I I I I Currently, EVP devices have been installed at the intersections of Vine Hill Road, and on Christmas Lake Road. It is assumed that the proposed realignment of the intersection of the Shorewood Shopping Center with TH 41 (refer to the Local Roadway section, Shorewood Shopping Center Access) will include an EVP system and will be compensated for by MnJDOT. Costs for the EVP system are estimated at $20,000 per signal system. d. Old Market Road Retaining Wall: The retaining wall which is within the Old Market Road right of way immediately adjacent to the east property boundary of the cemetery located at 5555 Covington Road has failed structurally. This wall is constructed as a three tiered wall. The bottom tier is a boulder gravity wall and is in reasonable condition. Over the years, the Public Works Department has reconstructed small portions of this wall due to torrential downpours. The top two tiers of this wall are constructed as a timber retaining wall with a metal augured anchoring system. This type of wall operates both with gravity of the back-filled material combined with the tie back anchoring system. The top two tiers of this wall have failed. Currently, there is a crevasse approximately 3/4 to 1 inch wide where the wall has sloughed forward and is being held in place only by the augured anchors. Pending any extremely large rainfall events, the wall will remain in place until repairs can be made. Unfortunately, it will be very difficult to reconstruct the top two tiers. The bottom tier does not provide adequate foundation or working room to reach the top two tiers, A temporary platform or large machine capable of reaching the top of the wall system will be required to repair these walls. Because of the complexity of working around the existing anchoring system, lack of working room, and the vertical and horizontal "reach" distances required, this repair will be costly. It is estimated that the repairs to this wall will cost approximately $40,000. Future Anticipated Needs: In anticipation of the Comprehensive Trail Plan and MSA design criteria being re-evaluated and resolved by the City Council, the projects identified below have been shown in the MSA Needs table as tentative projects to anticipate future projects. It is reasonable to expect that there will be several revisions to this time table as comprehensive issues are re-evaluated. e. Smithtown Road: Smithtown Road from Eureka Road north to Country Club Road may be reconstructed or reclaimed in the near future. The reconstruction of Smithtown Road has been considered previously, however controversy regarding the width and trail issue sidelined this project. Total cost of the project is $1,136,230 for full reconstruction. Due to several issues yet to be resolved, this project has been shown in the year 2001, and is subject to change as issues are resolved. f. Lake Linden Drive from Yellowstone Trail to Shorewood Shopping Center Access: Lake Linden Drive has begun to show an increasing amount of deterioration over the past few years. The City has received several complaints from residents along Lake Linden as to it's horizontal curvature, limited sight distance, and lack of areas of refuge for pedestrian traffic. It is also anticipated that various closures to intersections with TH 7 will increase the amount of traffic utilizing Lake Linden Drive by approximately 420 trips per day. This extra demand will add to the deterioration of the roadway which is already present. It is estimated that reconstruction costs for this roadway equal $413,716. This project remains as a future need and is anticipated for construction in the year 2002. 7 2. Project Schedule Proj STREET FROM TO 1998 1999 2000 2001 2002 a Traffic Signal @ nla $105,000 CR 19 I Country Club Rd b Eureka Road Turn Lane W.E. TH 7 0.05 9,000 South @ TH 7 S.B. c EVP @ Old nla 40,000 Market Rd & CR 19 wi TH 7 d Repair nla 40,000 Retaining Wall Old Market Rd e Smithtown Eureka Road Country 0.78 1,136,230 Road North Club Road f Lake Linden Yellowstone TH7 0.29 413,716 Drive Trail Total $194,000 $1,136,230 $413,716 3. Funding Source Summary i....... )i ..........> .... >. ."0'.;"'7 ...,/.....>> )) ii ..>i . ..........ii.l' ..>) .... 111.1,l'.. Y ...........)........)....)....i...i.............. >ii ..... )) .... .) >> ........... .. ..... ..... 1998 1999 2000 2001 2002 Fund Balance, Jan. 1 $1,427,456 $1,448,706 $1,663,956 $788,226 $1,003,476 MSA Contributions 229,000 229,000 229,000 229,000 229,000 "IFr 0 0 45,250 0 42,350 Transfer rom Local Street Fund Transfer - Trails 0 0 0 0 0 Projects/Expenditures ( 194,000) 0 (1,136,230) 0 (413,716) Program Management (13,750) (13,750) (13,750) (13,750) (13,750) Fund Balance, 1,448,706 1,663,956 788,226 1,003,476 847,360 December 31 8 I I I I I I I I I I I I I I I I I I I .N I n~;;H DEEPHA VEN 3 6 5i~ , "::A ~; j'" ';.:: t ,~.,- E I CITY MSA OF SHOREWOOD STREET SYSTEM I ~\\. oi;;);:;f ;:~r~jir"'~'!i,/~,:;~:(:~~~'~~,.-F::: Y S T ~ ,> " !c. ~,~.~t~~~ ::',~,PRING P ARK:'/~A;;~:)<", '."~ ,. _ l. - ~~ 1. i~;' t."':~~: }"', ',:, ;..',.~."~,s,~:-,,,:;,l, .. ~ ""t n ,,~;,~" ~ :,(' , -"', LAKE !'1I I\Ji'-J[ TDNf</::", L. C)\4E R L./\ k: t: .1990 POP s I P-:! (d'~ ORONO r990 pOP 3.5 . , : '~ ': : - . . 1200 600 0 I ' , SC~LE IN 1200 , 2~00 I FEET I ";>> ," ,',- --)7i.t~,k.l, ',' ~ -i":' ~ '~.;:: L. f~~..<::.}.r":~.\\,,,,~>", '~';"'.',,,..:," .... ,'''' '. ~; " L I If.'! ff!PJ);r;e . . - . <." ~ i::~ = :: :: ; :: ~ ' ", .' LEGEND I '" ~, ~~ -:.. Big fd>!flif Rrf'! /"~..{{.& P'::i,r;! "', '<,' "', u o. * CITY PARK . CITY HALL * SCHOOL COUNTY HIGHWAY STATE TRUNK HIGHWAY CITY STREETS ---- CITY BOUNDARY HCRRA TRAIL " ", M/l.hpi}"{Ji!) / ~; : _IT ,,/1 . J - . - , ~ , ~ ~ " ., - ... "' ,. ~ ~ , .'- c.,. ..'" . ~. , I ,': :.. ~ ',' [f~#Ii' ::u~ i' I I I r P~!tPS 1ft) \,ltBUR'{ lU) k'~m(.,?~:i ..~e. .; :'~~t> ,;~, . I . ',::;I:Y;;-' t ',.\ < ~: ~".,,, _ , < "\-.~':' ~- ':: - ^~" p~$_!; ':'>:-'~ ",'/~. tf.~ I I '~:'~>';;?~i;,\,i~{tI€ I {~~\;': r~; I E.'trpi l! f oS J ~;a4 I <' l_ /.\f< E <VIRGJNt ,"l:~ ~ " -. - i: "s' "",{.,:.:': ;:,~:,.,;~,:~,.',.. c 'i' ;;~ , .~ ",". ,. }:"(,~~:f;~~ '0 _c;>Ii:>;?t'l;J.r '" - ~ 1>" GijzitO:€: ':;~::[ r'!it!~:~~~',~t: ' .E,' - ~,- '-, 7~~~p~' , ~ " :t ... ~ '" .2:- ;: :::< ~\-~.. COif _.....,-;;i!~.. ;~, ":~\;, i,:;; W:~,' "r,~ ,;~'\~:,:, ~, $HV,n~ ,-;' _. , .~ " ~! \ 't' ~ I 1 t !?~;/+ A~ii~;i. . I J' .~~~:~r. ~ ' ;,,;~" }~ SHj: T;.j;rt,)/!~ SI'.-n Tr.nowIY'- , f3P,'{; . VlCT,ORIA' (,', Ill? I , ':;"'>i~/<'4.. (5' '^' ~. --------.. FUTURE ADDITION TO MSA STREET SYSTEM. EXISTING MSA DESIGNED STREETS FUTURE REMOVAL FROM MSA STREET SYSTEM. JANUARY 1998 CITY OF AJ.IOR,p.woon -- C. LOCAL STREETS 1. Project Descriptions a. Strawberry Lane Pavement Reclamation Project: Strawberry Lane from Smithtown Road to West 62nd Street has been scheduled for reconstruction for several years. Issues with regard to the installation of watermain and trails have postponed this project until 1998. During 1996, designs for a full reconstruct were performed for Strawberry Lane. Project costs were estimated at $588,900 for 2,650 feet of roadway. Since that time, the process of pavement reclamation has become a viable construction alternative. A modified process which adds sub-surface drainage to the roadbed can be constructed at a cost of $227,570. Review of subsoil information obtained by a registered soils scientist indicate that Strawberry Lane will perform well with the pavement reclamation process. b. Noble Road from Grant Lorenz to 670 feet West: This section of pavement extends from Grant Lorenz to 670 feet west of Grant Lorenz. This is the older section of Noble Road and has deteriorated to a condition close to the condition of Strawberry Lane. The subgrade or base materials have become saturated to a point where there is severe rutting and heaving of the roadway. Since most of the new home construction of the Heritage development has been completed, commercial truck traffic should return to the normal traffic loading. This portion of roadway is currently constructed with concrete curb and gutter and a bituminous surface. Since the roadway would be reconstructed to it's current features and width, this project has been recommended for the 1999 construction season. In this case, severe frost heaving and deformation of the roadway suggest that this roadway would not be a candidate for pavement reclamation. Therefore, the cost of reconstruction for this segment of roadway is $174,200. c & d. Mallard Lane and Teal Circle: These two streets have required a substantial amount of patching each year. The subgrade shows severe signs of high moisture content with little subgrade strength remaining. Base materials appear to be very thin under the asphalt surface. Therefore, these roadways are not candidates for pavement reclamation and would require full reconstruction. In an effort to improve the communication process, full pavement reconstruction projects have been scheduled out on a two year process if the design elements involve drastic changes from what the existing roadway is. This allows for adequate time to adequately seek and evaluate input from local neighborhoods, and to acquire any right of way needed for each project, and seek out any drainage problems that exist for the neighborhood. Strawberry Lane has been scheduled for 1998 as meetings have been held throughout the feasibility and design process. Additional meetings will be conducted in 1998 to update residents and receive additional feedback prior to construction.. e. Shore Road f. Brandt Circle h. Amlee Road g. Manitou Lane h. Wood Duck Circle i. Maple Ridee Lane j. Lake Linden Drive Projects f through j are listed in the following project schedule table in accordance with the pavement inventory program. These will be re-evaluated through the annual pavement inventory and CIP updates and are subject to change as pavement conditions warrant. 10 I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I Various Access Improvements & Closures to Trunk Hi2hway 7 : During 1997, the Mn/DOT requested that the City of Shorewood participate in several access closures and improvements to TH 7. The City Council held public information meetings, conducted a mail survey of affected property owners, and participated in a traffic study commissioned by MnlDOT. Input received during public feedback portion of the study indicated that several of these access points were being used as a short cut through local neighborhoods to access TH 7. Of particular concern is traffic originating from the Country Club Road/CR 19 intersection, traveling south on Country Club Road to the various access points which intersect TH 7. It is desirable that traffic which utilizes these short cuts to TH 7 remain on CR 19. Under Mn/DOT's program, these access closures and improvements would be completed by the City of Shorewood. MnlDOT will participate by funding the projects. Under the proposal, a few intersections were considered for closure, while the remaining will require improvements to handle the anticipated increase in traffic from the closure of the other intersections along TH 7. The intersections which were approved by the Shorewood City Council for closure to TH 7 and submitted for competitive funding by MnJDOT are indicated below with the associated cost for closing the access. I. Lake Linden Drive with TH 7. m. Wood Drive with construction of a cul-de-sac. n. Pleasant A venue with TH 7 o. Seaman's Drive with TH 7 $45,000 $30,000 $42,000 $59,000 p. Shorewood Shoppinl: Center Access: This project involves the realignment of the north leg of the intersection adjacent TH 7 and TH 41 with the creation of dedicated center left turn lane both north and southbound, creation of a through lane northbound on TH 41, construction of a free right turn lane for traffic heading from Lake Linden Drive to westbound TH 7, and traffic signal improvements. Currently, the north and south legs of this intersection do not align with each other. This realignment of the north leg of the intersection with creation of the turn lanes suggested above, will increase the capacity of these intersections. In addition, emergency vehicle preemption (EVP) devices will be added to the signal system to allow emergency response vehicles to pass through the intersection on a green light. It is anticipated that this project will begin in 1998 dependent upon funding availability. MnlDOT has a competitive funding program which several surrounding municipalities have requested funds for various improvements and closures. At the time of this report, MnlDOT was still prioritizing each municipalities request for funding. The initial cost tot he City for this realignment is estimated to be $150,200. It is however anticipated that Mn/DOT will reimburse the City for the entire amount through the cooperative agreement. 11 12 I I I I I I I I I I I I I I I I I I I 2. Project Schedule .... ........<. . 11.l?.\.... .. .. ........................ .:2z_1 1............/..../......//............. ~"I. .:00.. e..'c::':"/ /De. .......... .... :. ..7:;.:.,... --:<./7 ./......... Pr Recon oj Dist. (R) Street (ft) Reclaim 1998 1999 2000 2001 2002 (M) a Strawberry Lane 2,650 M $227,570 b Noble Road 670 R 174,200 c Mallard 430 * R 169,335 Lane . 84,930 d Teal Circle 160 * R e Shore Road 625 R 115,903 f Brandt Circle 360 * M 104,680 g Amlee Road 750* M 45,394 h Mamtou 360 M 17,545 Lane I Wood Duck 900* M 53,574 Circle J Lake Linden 1550 R 413,716 Dr Reconst k Maple Ridge nla M 18,367 Lane 1 Close Access nla nla 45,000 Lake Linden m Close Access nla nla 30,000 Wood Drive Close Access nla nla 42,000 n Pleasant Ave 0 Close Access nla nla 59,000 Seamans Dr .. p Shorewood nla nla 150,200 .s ~P2~' t;!lt~\ r........ TOTAL 553,770 174,200 370,168 167,619 485,657 I I I I I I I I I I I I I I I I I I I 3. Funding Source Summary The following funding source summary illustrates where dollars will come from to fund the project schedule. Only $55,000 of the annual seal coating expenditure is transferred from the general fund. The remainder comes from local street fund balance. General Fund Transfers $205,000 + 80.000 285,000 +55.000 $340,000 ReconstructionlReclamation Overlay Subtotal 5% (or $14,750) goes to Trail Fund Sealcoating Total / ..<< <....<.<. FNNDIN();....... SIDNRCE.....SNMM.AR.v--I.,IDCAiL. STREETS . <..../.......\.. 1998 1999 2000 2001 2002 Fund Balance, Jan 1 $1,033,872 $1,000,385 $1,033,987 $849,215 $927,96~ General Fund Contribution 340,000 360,000 380,000 400,000 420,00C Tfr - 5% to Trail Fund (14,250) (15,250) ( 16,250) (17,250) (18,250 Overlay Projects (80,000) (80,000) (80,000) (80,000) (80,000 Sealcoating Projects (74,85d) (80,950) (72,600) (77,800) (77,200 Projects/Expenditures (553,770) (174,200) (370,168) (167,619) (485,657 Mn/DOT Cooperative 326,200 - - - Agreement MSA Project Funding - (45,250) - (42,350 Local Non Participating Interest Income @ 5% 23,183 24,002 19,496 21,416 15,32: Fund Balance Dec 31 1,000,385 1,033,987 849,215 927,962 659,83C The City budgets funds for the overlaying and reconstruction of local city streets. The Stree Reconstruction Fund IS established as a reservoir for these funds. Revenues are budgetec transfers from the General Fund and expenditures are as shown in the Streets and Highways schedule for local streets. Fund balances are allocated to future local street improvements. 13 14 I I I I I I I I I I I I I I I I I I I D. STORMWATER MANAGEMENT 1. Project Descriptions a. Stormwater Mana~ement Plan It is estimated that a complete stormwater management plan will cost the City of Shorewood approximately $90,000. The City of Shorewood had been informed previously that Hennepin County was going to contract out a flight for aerial photography in the spring of 1998, However, the most recent conversations with the staff members at the county have indicated that these plans were dropped from the county budget. Therefore, the City will be required to contract out the aerial flight required. As part of the stormwater management plan, key ponding areas and drainage improvements will be identified and re-prioritized as major projects. b. Re2ional Pond It is anticipated that the stormwater management plan will identify key areas for construction of a regional pond. As part of this CIP, $80,000 for construction of such a pond has been indicated for the year 2002. Although a site has not yet been specifically identified, the City is aware that such a regional pond is vital to keeping surface water runoff treaded prior to the discharge to lakes and streams. Re2ional Projects: Over the last five years capital improvement programs have listed two larger projects which serve larger tributary areas. These are known as the Glen Road Drainage Project, and the Grant Lorenz drainage project. As originally planned, the first year of these projects were to prepare feasibility studies, obtain easements or direct possession of the parcels necessary, and to complete the design of the project. The actual construction of the project would occur the following year. c . Glen Road This project consists of developing ponds in the proximity of the intersection of Glen Road and Manitou Road. A draft feasibility report has been prepared as an update of the feasibility to reflect new changes in regional pond requirements, and to account for additional funding sources that may be available. Funding mechanisms for the Glen Road Drainage project were established in the updated feasibility study in 1990. A special taxing district was set up for the tributary area of the ponds which proposed to assess 70 percent of the project to homeowners who are tributary to the pond. I I I I I I I I I I I I I I I I I I I The Minnehaha Creek Watershed District (MCWD) has regulations which make certain , revenues available for projects which serve regional areas. Representatives from the Minnehaha Creek Watershed District are very eager for the Glen Road Drainage Project to be constructed. However, recent changes in the governing rules for the district may change the funding possibilities for such projects. The Glen Road Project and the Grant Lorenz project, as described in the next section, are tentatively scheduled between the period of 1999 and the year 2001. However, these may change in priority dependent upon the findings of the stormwater study. d. Grant-Lorenz This project entails improvement to the drainage way north of Smithtown Road along Grant-Lorenz. Included is ditch cleaning, culvert replacement, and realignment in some areas. 2. Project Schedule ... 7 .> /.. .....i ,cei .............. ....................... ...../1/ b Ilfl:'1' .....77i./.. .ii .;-'-777. ... !...?/ ...i ... ...c... ...... .i. ii.... ......ii.. 1998 1999 2000 2001 2002 a Stormwater Plan Aerial Mapping $43,000 Management $55,000 Plan b Regional Pond per Storm Plan Easements $80,000 c Glen Road: Easements $90,000 Construction $115,000 d Grant-Lorenz: Easements $5,000 Construction $65,000 TOTAL $98,000 $90,000 $120,000 $65,000 $80,000 15 3. Funding Source Summary The following funding source summary illustrates where dollars will come from to fund the project schedule: 1998 1999 2000 2001 2002 Fund Balance, Jan. 1 $244,000 $180,453 $268,297 $184,805 $155,600 Utility Fee Revenues 44,000 44,000 44,000 44,000 44,000 General Fund 10,000 10,000 10,000 10,000 10,000 Contribution Drainage District 0 139,300 0 0 0 Revenue Maintenance (22,000) (22,000) (22,000) (22,000) (22,000) Expenditures Project Expenditures (98,000) (90,000) (120,000) (65,000) (80,000) Interest Income @ 4,401 6,544 4,507 3,795 2,690 5% Fund Balance, 180,453 268,297 184,805 155,600 110,290 December 31 , The Storm Drainage Fund is established to finance maintenance of the City's storm sewer system, and to fund future drainage projects. Revenues are derived from a utility charge to all properties within the City. The City anticipates that 50% of annual revenues will be used to maintain the system, and 50% will be available for drainage projects. Annual contributions from the General Fund and tax levies on special drainage districts will complete the funding requirements for drainage projects. The amounts shown for drainage projects are as listed on the Storm Drainage Schedule. The program funding flow chart which explains funding for the Shorewood Stormwater Management Program is located in the appendix. 16 I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I E. SANITARY SEWER SYSTEM 1. Project Descriptions a. Lift Station Rehabilitation Prollram: Periodic inspection and rehabilitation of the lift stations is required to insure smooth operation and satisfactory service to the residents of Shorewood. One lift station failure can result in tens of thousands of dollars in damage to adjacent homes. In 1994, the City undertook the conversion of a few of the older lift stations to more modern, lower maintenance type systems. Most of the remaining systems were installed in the 1970' s and are due for inspection and rehabilitation. In addition to rehabilitating the pumping stations it is proposed to rewire the stations to accept backup emergency electrical power. Currently, if a lift station fails, the City must depend on an emergency pumping service to monitor the stations and keep up with the demand as flows dictate. During 1997, the City of Shorewood experienced three major storm events which eliminated electrical service to 6 or more lift stations simultaneously. These type of events where more than two lift stations are without electrical service usually occur when major electrical power substations which serve the lake area have been damaged by high winds, ice, or both. Under these circumstances, contractors who provide emergency pumping services are in high demand by all of the communities who are powered by the electrical substation, and can only service one municipality for a certain blocks of time. In the event that six lift stations are without power, as has happened during the previous year, it is a race against time and availability of the contractor to keep the system from causing damage to surrounding homes. By the addition of the proper wiring to each control panel in the lift stations, the Department of Public Works can cycle each lift station with a backup emergency generator. The CIP has been revised to include $60,000 per year to update 2 lift stations per year. During 1998, the lift station at Enchanted Point will involve extensive amount of work beyond the typical lift station rehabilitation, and may prohibit 2 lift stations from being repaired It is estimated that approximately $50,000 will be budgeted for this lift station alone. It is anticipated that the remaining lift stations will cost approximately $30,000 each for rehabilitation. b. Inflow and Infiltration (1&1) Control Study: 1&1 reduction is desirable from both an economic and environmental standpoint. Reducing the amount of clear water in the sanitary system should reduce the charges levied by the Metropolitan Council Environmental Services (MCES) and reduce the operating time of the lift stations. The City of Shorewood has received a matching grant totaling $20,000 to research suspected areas of III, perform televising of a portion of the system, and to commence with a manhole chemical grouting system to minimize clear water within the system. This study will occur in 1998 with the total study and project costs estimated to be $20,000. Of which $10,000 will be funded by the City of Shorewood with the remaining portion to be funded by the grant provided by MCES. c. Cleanin~ and Televisinll of the Sanitary Sewer System: The City of Shorewood currently has a contract with Visu-Sewer-Clean and Seal to perform cleaning of the entire sewer system over a five year period. This equates to approximately 49,600 feet of sewer main per year. The contract for this service will be complete at the end of the 1999 calendar year. Although the City has contracted to have sanitary sewers cleaned, the City has not been televising sewers to identify problems within the system. Problems can vary from cracked joints which let inflow of groundwater into the system, to nearly collapsed lines which can result in expensive damage to adjacent homes. 17 750,000 (776,466) (81,000) 28,563 1,171,097 755,000 (780,000) (86,000) 26,502 1,086,600 760,000 (780,000) (86,000) 24,515 1,005,115 765,000 (780,000) (86,000) 22,603 926,718 770,000 (780,000) (86,000) 20,768 851,468 I I I I I I I I I I I I I I I I I I I As part of this CIP, the city will re-initiate televising of the sanitary sewer system. This process will identify repairs that are needed to the system to reduce III and to maintain the integrity of the system. Since cleaning of the sewer mains are required prior to televising, these costs will be combined after the 1999 calendar year. For 1998 and 1999, the additional cost for televising has been listed separately to reflect the City's current contract with Visu-Sewer Clean & Seal, Inc. d. Sanitary Sewer System Extensions: The existing trunk sewer system is adequate to serve the anticipated development over the next five years. Any local extensions are anticipated to be paid for either through development or assessment at the time of petition. 2. Project Schedule b $10,00 Proj Facility a Enchanted Point Lift Station Rehabilitation b City's Portion for MCES Matching Grant for III Reduction c Televising of Sanitary Sewer a Subsequent Lift Station Rehabs 16,00 60,00 III Reduction & Re airs c Cleaning of Sewer Mains $86,00 3. Funding Source Summary 18 I I I I I I I I I I I I I ,I I I I I I F. PUBLIC FACILITIES AND OFFICE EQUIPMENT 1. Project Descriptions a & b. Council Chambers: Audio/Visual Equipment & Decoratin~: The City Hall Council Chambers needs improvement in audio and video equipment for presentations and the carpeting will need replacement in perhaps 3 years. These improvements are scheduled for 1998 through 2002. Funds are set aside each year so that timely upgrades to computer systems can be made. Because these funds are "set-aside" rather than "expended" each year, the set aside is shown at the bottom of the Funding Source Summary. The balance is shown as "designated" for office equipment on the Chart. c. Office Equipment Purchases: The financial software and hardware used by the Finance Department will need to be upgraded in 1998. The current hardware and software are now 7 years old. It is not now, nor will it be upgraded by the vendors to be year 2000 compliant. These factors in addition to innovations in hardware technology and programming languages, have left our current system greatly in need of upgrade. The upgrade proposal, once fully developed, will be brought to the City Council in 1998. It is recommended that the estimated cost of $40,000 be financed from the Public Facilities/Office Equipment Fund. This will be the first purchase from this fund, which we have been building for this purpose. d . City Hall Carpetin~: Replacement of carpeting for the remainder of City Hall is scheduled for the year 2000. This will include all offices and general areas. e . Copier Replacement: The last time the copier was replaced at City hall was in 1993. It is hoped that it will continue to work well through the year 2001 at which time it will take a secondary status to a new machine. f. Locks and Door Repair: The front entryway doors for the City Hall building shift due to frost conditions. Often times, this make it difficult to lock or keep locked the front doors to City Hall. In addition, the handles within City Hall do not meet the Americans With Disabilities Act (ADA) standards for access. This project would replace the front door frames and doors to allow shifting within the frame and still maintain alignment such that the door closes properly, and to update the accesses top meet ADA standards.. It is also desirable to re-key the lock -sets with a single key system, in addition to the repairs required. 19 41,663 27,830 14,025 10,126 11,629 I I I I I I I I I I I I I I I I I I I 2. Project Schedule "i ~R<1)~EJ.($CI.?'.....'.S'($HEJ.)"()]l.E....i--.".PllBEI($BA:($IEIwIEJS 1998 1999 2000 2001 2002 a Council Chambers: Audio/Projection / 22,000 Camera / b Decorating & 5,000v Carpeting / / c Office Equipment / 40,000 d City Hall Carpet . 5,000 e Copier Replacement 15,000 f Locks & Door 5,000' Repair wOwAL PROJECwS 74 ,500 $5 ,000 $15,000 3. Funding Source Summary Fund Balance, Jan 1 General Fund Contribution for Office Equi ment Office Equipment Purchases Public Facilities Projects (40,000) (15,000) (5,000) Transfer to Trail Fund Interest Income at 5% wotal Fund Balance, Dec 31 Designated for Office E ui .Dec31 Un-designated Fund Balance Dec 31 The Public Facilities Fund was established from the former Capital Reserve Fund. The purpose of the fund is to accumulate amounts to fmance future public facilities and office equipment replacement and acquisitions. The transfer to the Trail Fund is carried over from the Capital Reserve Fund. The transfer is made from the un-designated fund balance and will continue until the year 2002. Thereafter, should it be deemed that if this amount is needed for trail develo ment an additional ca itallevy for trails will be necess (32,000) (15,000) 1,138 46,663 (15,000) 1,167 47,830 (10,000) 1,196 49,025 (5,000) 1,101 45,126 1,503 61,629 5,000 20,000 35,000 35,000 50,000 20 I I I I I I I I I I I I I I I I I I I G. EQUIPMENT The Equipment Replacement Schedule, as laid out on the next page, identifies the year that each piece of equipment is likely to need replacement. The overall purpose of the schedule is to help us identify the financial resources that will be necessary to maintain an economical Public Works fleet that meets the City's needs. It is important to understand that the replacement schedule is typical for each piece of equipment. It is the City's policy to replace vehicles when necessary, not just when scheduled. If a vehicle's life can reasonably be extended beyond when it is scheduled for replacement, it will be done. If a vehicle has a record of costly repairs and an analysis indicates early replacement will be cost effective, the vehicle may be moved up in the schedule. All such schedule changes are done with City Council approval. The schedule indicates that $78,061 will be spent on equipment in 1998. Projections show that the fund balance is enough to cover equipment purchases as planned. Should the schedule result in a short term fund deficit, the City may use five-year equipment certificates, capitallease/purchase agreements, or internal borrowing to finance the shortfall until fund balances can increase again. This year a generator has been added to the equipment schedule to be purchased in 1999. Currently, the City of Shorewood does not have the means for backup power for the sanitary lift stations. For a detailed discussion, refer to the sanitary sewer portion of the CIP. The funding source summary illustrates where dollars will come from to fund the equipment schedule. The Equipment Replacement Fund is established to finance the replacement of depreciated public works equipment. Source of revenue are mainly budgeted transfers from the General Fund. Equipment Debt Certificates or interfund loans may be used to cover short- term shortages in fund cash flow. Expenditure amounts are as shown in the Equipment Replacement Schedule. 21 - - - UNIT NO. DESCRIPTION 'n ROSCOE ROLLER 21 '87 TRAil KING TRAILER 22 '87 FORO 555 BACKHOE 32 'B8 8EUTHlINO ROlLER 33 '88 FORO 19000 DUMP 35 '88 FORD 3910 TRACTOR 36 '88 MOBIL SWEEPER 39 '90 INGEASOLlJRANO AIR COMPRESSOR 40 '90 JOHN DEERE AMT 622 41 '90 TOPS TRAILER 42 JACKSON T ANOEM AXlE TRAILER 44 '91 TaRO GROUNDSMASTEA 45 '89 FORO WATER TRUCK 46 TENNANT FlOOR SWEEPER 47 '92 FORO F150 4X2 PICKUP 48 '93 TOAD GROUNOSMASTER WI8AOOM 49 '93 FORO F350 & FlATBED SO SPEED AWARENESS DISPLAY 51 TRAILER MOUNTED WAlER PUMP S:2 '94 FORO 1=350 DUMP 42".48' WALK BEHIND MOWER EDWARDS SIDE-MOUNt FlAIL MoweR 53 '95 FORD F350 4X4 PICKUP W/PlOW 54 '06 FORO lN8000 DUMP W/ptOW & SNDF 55 '95 FORO F350 4X4 PICKUP WlPlOW 66 '9$ CAT IT28F LOADER 51 'OS 1000 OROUNOSMASTER 06 FELliNG EOUIP TRAILER (DOUBLE) 96 l40H CAT GRADER 96153 MElROE BOBCAT 95 SEf~ECO SEWER JETTER 97 SKI 000 SNOWMOBilE 98 FORO 8500 DUMP TRUCK 9B FORO esoo OUMP TRUCK 97 SANOPRO 99 MOBilE GENERATOR SET ANNUAL TOTALS - ACQ UFE OATE (VRS) 15 20 IS IS 10 1S 10 IS 7 20 20 7 15 5192 10 6/92 3193 4/93 15 12/93 10 3I8S 20 7194 5 5195 15 4195 15 8195 7 8195 10 6I1IS 6I1IS 20 4I9S 7 .,.. 51.. SI98 .,.. 11196 10197 '0197 61117 1/20 - VR OF HIST. COST, REPLCMT BASIS 1999 10,900 2007 4,700 2002 48,000 2003 10,900 1998 50,000 2003 16,000 1999 112,000 2005 11 ,600 1997 4,700 2010 1,160 1908 14,995 2007 25,000 2002 2,500 1999 18,000 2000 17,163 200B 20,385 2004 12,205 2003 3,200 1999 30,450 2010 2,360 2010 6,200 2002 25,000 2005 60,500 2002 22,700 2015 145,452 2002 14,264 20 2016 8,150 201S Hi6,635 20 200' 20 2016 18,500 2003 10 2007 sum 10 2007 69,803 2007 7,770 10 20 2020 30,000 ~ 1. INFLATION ON EQUIPMENT COST SET AT 6% PER ANNUM 2. Itm:REST ON CAPITAL FUND BALANCE IS AT S% PER ANNUM 3. REPLACEMENT COST IS AT 75% OF ACTUAL. ALLOWING FOR SALVAGE VALUE 4. REPLACEMENT COST INCLUDES SALES TAX AT 6.50% - 14,764 6,630 COSTIBASIS WAS SET IN 1991 FOR ALL EOUIPMENT PURCHASED BEFORE 1991. AND INFLATION IS CALCULATED FROM 1991 VALUE. FOR EOUIPMENT PURCHASED IN 1991 AND THEREAFTER INFLATION IS CALCULATED FROM DATE OF AQUISITION. - 7 . 1998 1999 13,877 5,984 6l>.O...- 142,Sr 3O,~ 78,061 246,612 21,618 32,548 - 9 2000 20,$13 20,613 ,0 2001 15,781 15,781 150,7n - - - EQUIPMENT REPLACEMENT SCHEDULE Rev 1-18-98 11 2002 72,781 3,576 30,028 27,263 17,131 12 2003 17,519 25,716 5,143 7.963 56,341 '3 2004 14 200S 20,948 27,079 18,506 43,557 86,542 62,0153 134,569 15 2006 50,728 32.... 30,995 2t,119 53,625 292,535 148,585 - .. 2007 6,849 D9,849 11,115 - 17 2008 107,543 39,022 1. 2009 255,349 58,289 45,147 40,994 25,759 425,539 - 19 2010 2.803 4,518 11,888 11,973 31,182 - 20 2011 12,040 28,282 40,302 APPENDIX IV 21 2012 40,717 6,404 - 22 2013 48,877 - 23 2014 27,923 ".804 33,141 18,004 24 2015 154,993 372,604 38,540 50,235 - - 2S 201. 26 2017 174.423 87.885 36,813 15,754 398,690 37,821 18,003 178,814 178,814 19,1>>4 47,122 48,877 18&,872 e14,j62 658,964 569,959 Funding Source Summary: The following funding source summary iIIuslrates where dotlars will come from to fund the project schedule. EQUIPMENT REPLACEMENT FUND CASH FLOW PROJECTIONS 1998 1999 2000 2001 2002 200:1 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2016 2016 2017 BEGINNING BALANCE 91,481 132.098 6,041 109,535 227,508 217,512 308,475 402,945 432,812 552,309 438,247 473,637 230.578 385,531 545.003 711,810 891,733 947,243 623,399 299,252 GENERAL FUND 113,224 117,187 121.288 125.533 129,927 134,475 139,181 144,053 149.094 154.313 159.714 165,304 171.089 177.077 183.275 189,690 196,329 203.200 210.312 217,673 SANITARY SewER FUND 50.235 EQUIP CERTnNTERFUND LOAN 0 REPA YMT OF LOAN 0 5% INT 0 0 INTEREST INCOME - 5% 5,453 3,369 2,819 8.221 10,854 12,829 17.352 20,364 24.027 24,160 22,241 17,176 15,027 22,696 30,654 39,111 44,853 37.083 22.504 6.155 EQUIPMENT PURCHASES (78.061) (246.612) (20.613) (15.781) (150,777) (56,341) (62.063) (134,569) (53,625) (292.535) (146.565) (425,539) (31,162) (40,302) (47,122) (48,877) (185,612) (614,362) (556,964) (SS9,959) ENDING BALANCE 132,098 6,041 109,535 227,508 211,512 308,475 402,945 432,812 552,309 438,241 473,631 230,518 385,531 545,Q03 111,810 891,133 941,243 623,399 299,252 (46,819) The following funding source summary illustrates where dollars will come from to fund the project schedule. EQUIPMENT REPLACEMENT FUND - - - - - - - - - - - - - - - - - - - 24 I I I /1 I I I I I I I I I I I I I I I H. PARKS 1. Project Description a & b. Bad~er Park: Horseshoe Pit/Shuffleboard & Well Buildin~/Picnic Buildin~: The current plan at the Badger City well area in 1998 is to add a roof section over the new well building and add a concrete floor as a picnic shelter ($10,000); then work with the Southshore Center to determine if certain recreational amenities could be added to the west of the new building such as horseshoe pits and shuffleboard courts. However, because of a need for additional parking for the area, this plan may be re-evaluated to allow more parking area instead. c & e. Overlay Tennis Courts: The Cathcart tennis court is scheduled to be overlayed in 1998 ($4,000); the Badger tennis courts are scheduled to be overlayed in 1999 ($4,500). d. Carthcart Park: Warmin~ House / Picnic Shelter: A warming house / picnic shelter similar to the one in Manor Park is scheduled to be built in Cathcart Park in 2000 ($28,000). f. Silverwood Park: Warmin~ H~use / Picnic Shelter: A warming house / picnic shelter should be considered for Silverwood Park in the year 2002 ($32,000). g. Freeman Park: Concession Buildin~ (north) For some years the City has reserved $50,000 to go toward building a picnic shelter / concession stand in the softball/ soccer area. The Park Foundation is taking a lead in the project and has raised other funds to go toward a building. The City's $50,000 is to be considered a "loan" with proceeds to that amount going back into the Park Fund for future park improvements. The building could be built as early as 1998. h & i. Freeman Park: Tennis Courts & Parkin I: . & Street Overlay: Although two (2) tennis courts and street and parking lot overlay have been identified as projects for Freeman Park in 1998, these projects will be re-evaluated in the current park / trail planning process. I I I I I I I I I I I I I I I I I I I tll '33!",o3 2. Project Schedule i / ...i........ PFtO;JE(B'IiS€HEDt!LE .>.....iii.. .... ........... ...ii......f.........i. 1998 1999 2000 2001 2002 BADGER: a Horseshoe Pit, 10,000 Shuffleboard e Well Building Picnic -10,000 Shelter c Overlay Tennis Courts 4,500 €A TH€ART: d Warming House, Picnic 28,000 Shelter e Overlay Tennis Court 4,000 SIL VERWOOD: f Warming House, Picnic 32,00C Shelter FREEMAN: g Building North - Loan *50,000 h Tennis courts(2)? 50,000 1 Parking & Street Overlay 10,000 TOTAL EXPENSES $ 134,000 $ 4,500 $28,000 $0 $32,00C 3. Funding Source Summary 2002 Fund Balance, Jan 1 $70,814 Park Dedication Fees 10,000 General Fund Contribution Donations Sports Organizations - park 11,000 12,000 13,000 14,000 15,000 Maint. Parks Foundation - BId 5,000 5,000 5,000 5,000 Projects/Ex nditures (134,000) (4,500) (28,000) (32,000) Tfr to General Fund - (11,000) (12,000) (13,000) (14,000) (15,000) Maint. Interest Income 3,110 465 735 440 815 Fund Balance Dec 31 56,674 $67,639 $55,374 70,814 $54,629 The Park Capital Improvement Fund is established to finance improvement in the city's park system. Revenues are derived from park dedication fees from land subdivisions within the City, budgeted transfers from the General Fund, donations and the Shorewood Parks Foundation. Expenditures shown are for improvements funded from these sources. Fund balances will be allocated to future ark im rovements. * Approximately $3,000 is planned to be spent through 1998 on building planning. 25 1998 Fund Balance, Jan 1 $125,272 Tfr - Public Facilities Fund 15,000 5% from Street Fund 14,250 Plannin (6,000) Surve (6,000) Interest Income @ 5% 3,563 4,408 5,175 5,860 6,463 Fund Balance Dec 31 146,085 180,743 212,168 240,279 264,992 The Trail Fund is established to finance the implementation of the City's Trail System plan. Revenues are derived from budgeted transfers from the Public Facilities Fund, Street Fund, MSA Fund (75% of MSA Project Cost) and anticipated IS1EA grants. Expenditures shown are improvements funded from these sources. Fund balances will be allocated to future trail im rovements. 2002 240,279 o 18,250 I I I I I I I I I I I I I I I I I I I I. TRAILS 1. Project Description In 1992 a Trail Plan was adopted by the City Council. That plan is now being reviewed and revised under the direction of the Park Commission. The Commission will involve citizens early and often in the review process. Plans derived "from the bottom up" are much more likely to be implemented with the concurrence of the greatest number of immediately affected residents. The Trail Fund balance is estimated to be $125,272 on December 31, 1997. It should increase to $146,085 during 1998. No street improvement projects are planned which would call for a trail. However, trails have been discussed in the past in several areas: . Extend the trail on Vine Hill Road north to Covington Road then west to Silverwood Park. An inquiry had also been received about extending the trail on Vine Hill even further north than Covington. . Petitions both for and against a trail along Smithtown Road were received in 1996. . There has been an inquiry about a trail along Enchanted Lane and possibly the Shady Island perimeter. . Inquiries have been received about a way to safely get from the Lake Virginia area to the LRT (regional trail). . An inquiry was received on working with Excelsior on a trail along Mill Street. . The transportation supervisor for the Minnetonka School District has identified a number of streets along which trails or road-side walkways are recommended. There is clearly interest in trails but there are always problems in "retrofitting" trails in already developed areas. This emphasizes the importance of working with area residents from the initial stages in planning any trails. 2. Project Schedule At this time the only expenditure anticipated through 1998 is $6,000 for planning and another $6,000 to conduct a telephone survey of residents about trails. Project plans could result from this process which is expected to be completed in the spring of 1998 so no project schedule is available here. 3. Funding Source Summary 26 I I I I I I I I I I I I I I I I I I I III. CAPIT AL FINANCE PLAN The City recognizes the importance of maintaining a reasonable funding level for public improvements, equipment, and depreciation of current City assets. Therefore this CIP projects an increase of between 2.86% and 4.8% annually in general revenues allocated for capital improvements. The Funding Source Summary chart below projects the property tax levy for capital improvements through 2002 and identifies the levy by type of improvement. The "Funding Source Summaries" in the various sections of this program are a major part of this Finance Plan. Each functional area summarized here is explained in detail in the funding source summary chart in each functional area. Maintaining a reasonable Capital Reserve fund balance is an essential element in the financial stability of the City. It can be an important factor in maintaining and improving our good bond rating. Such a reserve can serve as a sound financial resource. It can serve as a depreciation fund for City Assets. In addition, it can allow for short term or interim internal borrowing for projects or equipment. This can reduce the cost of borrowing by allowing for combined bond sales at the most advantageous time. The last portion of the Capital Finance Plan is a proposed 1998 Capital Improvement Budget. It adopts, as a budget, the projects identified in this document for the year 1998 and authorizes purchases and preliminary project expenses up to and including a feasibility study for those projects pending Council approval of appropriate agreements. This budget needs to be adopted by the City Council in an action separate from acceptance of this plan. 205,000 225,000 245,000 265,000 285,000 80,000 80,000 80,000 80,000 80,000 55,000 55,000 55,000 55,000 55,000 10,000 10,000 10,000 10,000 10,000 114,025 118,016 122,146 126,422 130,846 10,000 15,000 15,000 15,000 15,000 15,000 489,025 503,016 527,146 551,422 575,846 27 CITY OF SHOREWOOD RESOLUTION NO. 98- A RESOLUTION ADOPTING A CAPITAL IMPROVEMENT BUDGET FOR THE YEAR 1998 I I I I I I I I I I I I I I I I I I I WHEREAS, the Shorewood City Council wishes to carefully plan and coordinate City public capital purchases and projects over a five year period matching physical needs with financial resources; and WHEREAS, the City Council has adopted a Capital Improvement Program for the years 1998 through 2002 for this purpose; and WHEREAS, it is the intention of the City Council to have the first year of the five year Capital Improvement Program document serve as the capital budget for year 1998. NOW, THEREFORE BE IT RESOLVED that the City Council hereby adopts those purchases and projects identified to be made in the year 1998 in the Project Schedule of the 1998-2002 Capital Improvement Program as its 1998 Capital Improvement Budget. BE IT FURTHER RESOL VED, that the adoption of said budget authorizes purchases, ~ and preliminary project expenditures up to and including feasibility study for those projects identified to be undertaken in the year 1998 pending City Council approval of appropriate agreements and operating budget adjustments. ADOPTED BY THE CITY COUNCIL of the City of Shorewood this_ day of , 1998. ATTEST: TOM DAHLBERG, MAYOR JAMES C. HURM, CITY ADMINISTRATOR ~ ~ ~ . ,.... ~ ~ ~ ~ ~ ------------------- ******** I I I I I I I I I .1 I I I I I I I I I A. BACKGROUND The CIP document has been kept brief. Each section includes: 1) a brief description narrative explaining each project, 2) a five year project schedule, and 3) a funding source summary which shows where funding will come from and flow the planned projects will affect City fund balances. This section of the Appendix offers a more in depth description of the background and current status of the various areas of the CIP. WATER Expansion of the Water Distribution Network: In 1995, the City adopted an ordinance which specifies watermain assessment and trunk charge procedures. That ordinance was amended again in 1997, and will be significantly altered to reflect the current policy directives of the City Council. The City is currently operating under a policy to respond to petitioners for water by undertaking a feasibility report which will take into consideration a "break even" analysis. Under this practice, a portion of the new user's revenues over a fifteen year period may be credited towards the amount of the assessment. One hundred percent of all of the project costs will be assessed, with the minimum assessment being $5,000. Petitions for the extension of watermain will require acknowledgment on the petition by 100 percent of the affected parcel owners. This would include any parcel adjacent to a watermain being extended to service the area providing the petition. Under rare circumstances, a petition which does not have 100 percent of all affected property owners petitioning for the project would be considered by the City Council, providing there is a four-fifths vote to proceed with the petition. The City of Shorewood currently has two such petitions before them which are in different stages of the review and approval process. ******** STREETS The need for safe, well-maintained streets has been recognized as important by the City of Shorewood, as well as by the traveling public in general. Traditionally, street maintenance functions have annually been budgeted in the general fund as follows: patching $30,000; and seal coating $35,000. In addition, funds have been set aside for street overlays ($80,000 per year) and reconstruction, which has been scheduled to increase to $310,000 in 1998. The amount being designated for seal coating is being significantly increased beginning in 1998. Public Works and Engineering believe that it may not be economically advisable to continue maintenance functions without reconstruction or pavement reclamation procedures. Proper drainage and subgrade of a roadway are essential to long pavement life and are left uncorrected with a simple overlay. I I I I I I I I I I I I I I I I I I I Payin2 for Street Improvements: In the 1992-1996 CIP policy considerations were identified. Specifically design standards and financing options were considered at length by a task force. The City Council established and accepted the final report of the Street Reconstruction Financing Task Force in 1992. During 1993, the Council considered a special assessment ordinance consistent with the recommendations of the Task Force of assessing one-third the cost of a typical street, and similar to the program described in the 1993-1997 CIP. The Council determined that the proposed ordinance should not be adopted at this time. There was concern voiced for the actual benefit to property owners from improving collector streets, for the concept of a special assessment adding to the "tax burden", for truck traffic due to construction. In addition, during that time period the reconstruction of several roadways were postponed until a comprehensive water distribution plan was in place to insure the integrity of any newly reconstructed roadways. In 1997, the City Council chose to forego further "city initiated" expansion of the water distribution system. As such, roadways that need restoration are to proceed without the watermain utility, unless other system needs or neighborhood petitions warrant the installation of the water utility approved by the City Council. During 1997, a pavement management and rating system was also initiated to inventory all of the public roadways within the city. Each year all of the roadways will be re-evaluated to account for the changing condition of each street. Preliminary cost estimates for reconstruction, pavement reclamation, overlay projects and seal-coating were calculated to aid in determining the best cost benefit for each action. Capital improvements for reconstruction, pavement reclamation, and overlay will be planned utilizing the pavement management system to aid in the prioritization of pavement rehabilitation processes. This CIP document schedules an increase in the taxing effort for this purpose. It is accelerated by $20,000 per year. The annual overlay effort remains constant at $80,000. The City Council recognizes that the use of no special assessment revenues may require additional general funds going to the street reconstruction account. This can be done by increasing the scheduled transfer in the CIP or surplus fund transfers on an annual basis. Any tax revenues returned to the City upon the end of the Shore wood Tax Increment Finance District in the year 2000 should be, at least partially, designated for the street reconstruction fund. MSA Streets Defined: Minnesota cities with populations greater than 5,000 are allowed by state statute to designate 20 percent of the total street mileage under their jurisdiction as Municipal State Aid (MSA) streets. MSA streets are eligible to receive a portion of State Gasoline Tax revenue for construction and maintenance. Not all streets qualify as MSA routes. Designated routes must function as a street that collects neighborhood traffic and intersects with either a state or county highway, or another MSA route. Designations of streets by the City Council as MSA routes must be approved by the Minnesota Department of State Aid with any reconstruction efforts to meet MSA standards to utilize these funds. n 111 I I I I I I I I I I I I I I I I I I I In 1990, Shorewood became a part of the MSA system. Currently, the amount allocated is about $229,000 per year. Approximately, 25% is being utilized on program management, planning, and easement acquisition for future MSA projects. There is a potential penalty for not using the funds on a timely basis. Construction funds from MSA may not be used for local utility improvements (i.e. watermains, sanitary sewers etc.). However, funds may be used for storm sewers (within the state aid roadway), sidewalks, and trails. Street planning should incorporate trail plans as adopted by the City Council (see Park and Trail section). MSA Desi2n Policy: The current minimum width for an urban MSA streets is 26.0 feet face to face of curb. This width, under rare circumstances, may be adjusted by the City Council (with State approval) if design factors warrant a sub-standard width. Such changes should be made only after holding a public information meeting and review and approval by the Minnesota Department of State Aid. Improvement Projects The average estimated project cost per mile of reconstruction to MSA standards is approximately $1,100,000, including an allowance for storm sewers, design, and construction inspection. For 1998 there are no full reconstruction projects being proposed for MSA streets. This is due to the need to revise the comprehensive trail plan and associated design criteria, and the perceived impacts to the local neighborhoods to reconstruct a street to MSA standards. The comprehensive trail plan is currently being reviewed and revised to identify specific needs and evaluate perceived impacts trails would have on local neighborhoods. Since trails can dramatically impact the cross section of a roadway, reconstruction to the MSA routes have been postponed until such time as all of the design criteria for trails and roadways can be combined. It is hopeful that the design criteria for streets and trails can be determined in time for the reconstruction process during the year 2000. Various Access Improvements & Closures to Trunk Hi~hway 7 During 1997, the Mn/DOT requested that the City of Shorewood participate in several access closures and improvements with intersections to TH 7. The City Council held public information meetings, conducted a mail survey of affected property owners, and participated in a traffic study during trial closures of the subject intersections. Input received during public feedback portion of the study indicated that several of these access points were being used as a short cut through local neighborhoods to access TH 7. Of particular concern is traffic originating from the Country Club RoadlCR 19 intersection, traveling south on Country Club Road, east on Yellowstone Trail, and onto the various access' to TH 7. It is desirable that traffic which utilizes these short cuts remain on CR 19 to access TH 7, versus utilizing local neighborhoods. Under MnlDOT's program, these access closures and improvements would be submitted for approval within a competitive funding program with other municipalities. These modifications would be completed by the City of Shorewood, with MnlDOT participating by funding all or a portion ofthese projects. Under the current request by MnlDOT, a few intersections were considered for closure, while the remaining will require improvements to increase the capacity of the remaining intersections. I I I I I I I I I I I I I I I I I I I LOCAL STREETS Desit:n Policy: When the City determines that a street should be reconstructed (work beyond patching, seal coating, and overlay), it is the policy of the City Council that it would be rebuilt to its current width. Current width could be adjusted by the City Council upon request of the property owners or by the Council following a public information meeting if traffic counts or safety considerations suggest a wider street is warranted. The City's Street Reconstruction Financing Task Force broke the local streets down into three categories: . Standard local . Substandard local . Other 24' + 20-24' less than 20' There are safety and legal concerns in reconstructing a street today to less than a standard design width. Currently, a standard lane is 12.0 feet in width, not including gutters or shoulders. These issues need to be considered carefully for any projects involving any of the more narrow streets within the City of Shorewood. Pavement Rehabilitation In the past, local street reconstruction needs have been coordinated with the city-wide water system implementation plan to minimize disruption to affected residents and traffic flow, and to reduce costs. In 1997, the Shorewood City Council chose to forego any additional "city initiated" expansions to the water distribution system. Therefore, street reconstruction is to proceed without the addition of the watermain utility, unless specific system needs or neighborhood petitions for the utility warrant the installation at the time of street reconstruction. In 1997, the City undertook a pavement inventory and management system (refer to MSA roadways for more discussion of the pavement management system). . Cost estimates compiled as part of the pavement management system helped define a need to reduce the overall cost of rehabilitating a roadway while providing a good cost benefit ratio for the dollars planned to be expended. As such, pavement reclamation was examined as a cost efficient method for certain streets within Shorewood. Pavement reclamation is a process that involves the grinding and mixing of bituminous surfaces with the underlying aggregate base materials. The mixture is then re-graded, and compacted to a normal crown of a typical roadway. These materials are then exposed to traffic for approximately two to three weeks. Once re-graded, a 3 inch bituminous overlay is placed over these new base materials. It is noteworthy that pavement reclamation is good only for those streets that have sufficient sub grade strength and are not completely saturated. Although the life of the roadway is not as long as a newly constructed roadway, the cost benefit ratio makes pavement reclamation an attractive alternative where the subgrade materials will permit this type of pavement rehabilitation. iv Minnehaha Creek Watershed District Riley, Purgatory, Bluff Creek Watershed District BWSR Plan Approval Date May 28, 1997 August 28, 1996 I I I I I I I I I I I I I I I I I I I Sealcoating As an addition to the CIP schedules, sealcoating has also been indicated as a specific line item this year. In an effort to decrease the cycle between sealcoating, the amount allocated each year has been increased from $30,000 to a schedule which promotes sealcoating every 7 years. Although the total amount varies according to the areas specified for sealcoating each year, the amount will generally fluctuate between $70,000 to $80,000 per year. Sealcoating of the streets on a 7 year cycle will restore traction, seal minor cracks to repel moisture which damages the subgrade materials, and helps to protect areas that have been patched from spalling. It is intended that dollars set aside for sealcoating may also be used for crack sealing roadways, in addition to sealcoating. ******** STORMWATER Stormwater management can be broken down into two categories. The first category are regional drainage issues which serve larger tributary areas (10 acres or more). The second area is considered miscellaneous drainage maintenance projects which can serve a larger area, but routinely are maintenance issues that have smaller tributary areas. Regional Issues New Legislative mandates require that municipalities have two years to update their stormwater management plans from the time the Board of Water and Soil Resources (BWSR) approves the governing Watershed District's management plan. In the case of Shore wood, the corporate boundary is within two watershed districts. The Minnehaha Creek Watershed District covers the western three fourths of the city with the remaining portion being part of the Riley, Purgatory, Bluff Creek Watershed District. Plan approval dates for the districts are as follows: In the instance where a city lies within more than one watershed district, the later approval date shall govern. Therefore, the City of Shorewood has until May 28, 1999 to complete and submit for review a draft of the stormwater management plan for the city. Miscellaneous Maintenance Projects The major goal of the first few years of this capital program will be the implementation of projects that are funded with the Storm Water Utility Fund. These projects are, by definition, small in scope. No single project should be larger than $15,000, and it is anticipated that they will average about $3,000. The City sets aside $22,000 per year to fund miscellaneous projects to correct drainage problems. Miscellaneous drainage projects are prioritized according to the outline or ranking system listed below. Projects will be initiated and completed in rank of priority, and then according to the date of the complaint. v I I I I I I I I I I I I I I I I I I I Criteria For Minor Draina2e Projects To Be Funded By Stormwater Utility GENERAL - Projects to be funded under this utility will include only those projects that are estimated to cost less than $15,000. Projects will be completed in order of priority, as defined below and as categorized and dated by the Public Works Director. Where two (2) or more projects have the same priority, the older of the projects will be completed first, funding permitted. Total project spending per year will not exceed $30,000 or the fund balance, whichever is smaller. 1) PUBLIC SAFETY AND HEALTH Primary attention will be paid to those projects that impact the public health or safety. These projects would include ice problems on the road, erosion that is causing a hazardous structural problem (i.e. undermining a road), or storm water that is causing a significant health problem (such as flooding the sanitary system). 2) SUBSTANTIAL FINANCIAL IMPACT TO THE CITY This category will include those projects that, while not endangering the public health, will still have a negative impact on the residents as a whole. Projects in this category include minor infrastructure replacement that cannot be funded cost effectively by other means. Other potential projects include erosion causing property damage and minor structure replacement. 3) PUBLIC NUISANCE This category includes those projects that cannot be considered a substantial hazard, are not likely to cause a financial loss to the City, but are a public nuisance. These projects include standing water in the roadway, unwanted flooding in public parks, and minor erosion projects. 4) PRIVATE NUISANCE Finally, those projects that are a nuisance to a single residence or small group of residences that the City Council deems that the City has some responsibility to help correct. These projects include those instances where a large drainage area is causing a problem to a small area, and the homeowner(s) is (are) willing to allow a right-of-entry to City crews without cost. Miscellaneous Maintenance The following items are only excerpts taken from a list of drainage problems and complaints to demonstrate prioritization of problems. Priority 1. Public Safety and Health . Amesbury storm sewer outlet/erosion Priority 2. Substantial Financial Impact to City . Johnson Property Priority 3. Public Nuisance Priority 4. Private Nuisance . Rear yard drainage problem at Brown residence along Harding Lane . Korin drainage problem, 6135 Cathcart Road VI The Shorewoocl Stonnwater Management Program .l=;ILllldillg OLl t:Jill e FUll cling Source: Iss Ll e Adclressecl: ~ Sixteen Separale~ Walershed Dlslricts with Taxing Authorily 20% or I 10% or 70% -:;-- pmJect Cost ~ ;OJcct Cost Project Cost V ~--- Slorrnwater Management Improvement Projects Conl1ned Within Separate Watershecl Districts Sl1orewoocJ/Lake System 0)__ Stonnwaler Management Utility Fee=;$3.75/Quancr $20,OOO/Year $20,OOO/Year '------- Storrnwaler System Malnlenance Projects (S City Wiele General Fund .._~~----"""'._--------.._.~.. _'_...m~...~":""',,,,~< ...~.......~..._-'~.=.n.~."=..~~<..~~.__.._~._.~__~..~~...~'=a... 0J City-wide utility district. Simp/clce scf/(xlu/c haserl par(/a/!y on water [,UlIO}): ~ Generalfund contribution to ci(Y--vvide d['ainoge projects. C9 Spe~/al ~axlng dis~ri~t c1wlges I)ased OIl,\la~lIe will be levied ollly wilen a prOject IS done wltllln that walers/)(xl distriCt. --, ---..-- --"'- .---.---.-_________n__. '....._.. '_'.'_.".__ . _;-.;..~,;,.;~..:._ . _ n ._ .... ._. . n. . n._. ---------- - - - - - - - -- I I I I I I I I I I I I I I I I I I I SANITARY SEWER Data from the MCES and lift station run times will be analyzed yearly to determine what, if any, benefit is being realized by the City. The economic worth of the environmental issues involved is necessarily a matter of council policy. In 1995 the MCES established a Task Force to review its cost allocation methods. At the present time, the MCES uses a single rate system which allocates its current operating expenses to the user communities on the basis of the wastewater flow each community contributes. Some communities, particularly the core cities, have argued that it is more costly to serve outlying communities and, therefore, those communities should be charged a higher rate. To assist in investigating the current MCES rate structure, the Task Force established a technical advisory committee, to which the Shorewood City Administrator was appointed. An important recommendation that the Technical Advisory Committee made to the Task Force deals with inflow and infiltration (1&1) reduction. A study recently conducted indicates that the MCES could save $2 million per year if all 1&1 in the sewer system were reduced to normal levels. The suggestion prepared by the Task Force to the MCES was to allocate a $1 million per year in the form $50,000 maximum loans to user communities for 1&1 reduction programs. The communities would pay the loans back at the rate of $10,000 per year. However, if progress can be shown toward reducing 1&1, the loans would be forgiven. The recommendation was adopted for at least partial funding and Shorewood has received matching grants totaling $20,000. PUBLIC FACILITIES AND OFFICE EQUIPMENT Computer Improvements The Local Area Network (LAN) at the start of 1997 consisted of ten Macintosh computers on an Apple server with one PC operating outside of the network. The PC was implemented to begin the development of a GIS system which was not available on a Macintosh platform. During 1997, Staff has identified three key areas that need to be upgraded to improve productivity in the office related to the exchange and manipulation of data files: . additional printer . modem connectivity for both Macintosh and PC . interoffice connectivity between Macintosh and PC The addition of PC's to the network made it necessary to upgrade the LAN capabilities to communicate on a dual platform basis. This was accomplished by the addition of a PC workstation running Windows 95 as a secondary server. The existing Apple server continues to run the heart of the LAN system. Ultimately, it is anticipated that the PC server will become the primary server and will help facilitate items such as remote access. The long term technological plan includes allowing the opportunity for those persons or departments to switch to the PC platform because of software or technology reasons, but still allow the Macintosh to run on the LAN to provide those services it is best at such as desk top publishing. viii IX I I I I I I I I I I I I I I I I I I I PARKS Shorewood Park Foundation For the following reasons, the City of Shorewood determined that a separate, non-profit corporation should be established for the general improvement of Shorewood's parks: · There is increasing pressure to reduce the increase of property tax dollars for park improvements. · A park improvement referendum was defeated in the Spring of 1993 which means borrowing funds is not an option, · Federal and state funding for recreation continues to decrease. · There is increasing pressure for more and better facilities for organized sports at Freeman Park. · Improvements likely funded from the "foundation" would clearly benefit those who participate in organized sports. This would add to the general quality of life for the entire Shorewood Community and open up the potential for more residents and civic organizations to participate in recreational activities. The following are the objectives of the Shorewood Park Foundation: · Add to the general quality of life for the entire Shorewood Community; · Allow for more residents and civic organizations to participate in recreational activities; · Provide an opportunity to encourage donations to Shorewood'sparks; · Serve as a vehicle for cooperation and coordination of human resources to support, operate and approve Shorewood's park facilities; · Reduce the use of property tax dollars for park related expenditures; · Raise and distribute funds for a portion of the cost of maintaining Shorewood's parks, park capital improvement projects as listed in the City's Five Year Parks Capital Improvement Program, and park improvement projects beyond the scope of the five year program; · Work with the City to apply for and provide matching and in-kind contributions for various recreational grants; and · Provide for an organized means to review, prioritize, recommend and undertake park improvement projects. 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I , -,L! , r-:: r-. -T""'7ic;ru;-~ P' .. al' ~ a"- ar...7" \J '" :~ :l:I ~ III I!J I: > III -4 g~ !H ;! ~ j > Z 1/ f r ! ! l oj ~ s 0 ~ ~ ~ 9 ... f f f : !!. _ i o I; i ; i i I f . $ SILVERWOOD PARK mlIl liD UM U...,....l__..l . ""..1."0." . Hoisington Koegler Group Inc. 4300 M"... Boul...-..!I S..... 11\ M'mnnpoliLMin.-a 5\439 (612)83\.9960 City of Shorlwood. MlMesota XVI I I I I I I I I I I I I I I I I I I I B. UNSCHEDULED, POTENTIAL PROJECTS The following projects have been identified as potential future projects which have been discussed in general terms. At this time there is not enough information or need to assign a year to these potential projects: · At some point in time the City may be interested in providing a satellite fire station in the western portion of the City. · Upgrade the storm water system from Church Road to Grant Lorenz. It may be possible to upgrade this system when Strawberry Lane is reconstructed. This should be investigated during the feasibility study of that project. · There is a serious erosion problem along a 200 foot section of the lake side of Timber Lane. A cost effective plan needs to be agreed upon so cost estimates can be acquired and the project undertaken. · The Public Works Director has identified a need to provide a portable generator for a backup source of power to run wells and lift stations during a power outage. The estimated cost is $130,000. Other options should be examined. · The basement level of City Hall, particularly the east side should eventually be "finished" and made useable. Within five years, the property file area in the upper level will be filled to capacity. Several offices and a meeting room could be built downstairs to make more room upstairs for files and a copying / work room. . The Lake Minnetonka Cooperation City Administrators Group has identified a need and has begun working on the concept of a joint animal control facility to be built in Orono. There is no feasibility report or cost estimate at this time. Shorewood and other cities will be asked to assist in the cost of building the facility. - - - - Citizen Contact :~ ""-i ~ "0:' i Preliminary meeting ro explain CC3Son for projc:a; design options and possible costS ..e"-~--~V'~'- ~ :~ "" ~ ~ Inionoarion meeting to explain design &: proposed assessment ~ Public hearing on the proposed project -~ liI .!t- ~ -14 At lC3St one leaer with schedule before project begins; at least one update during coDStI'llCliOQ .7...---.'.....'..-'!"O"'.. ._...,.._~.,...-.- --.--~"._~t____-_-.,._,.- ...." Final Assessment Hearing (can be combined with first bearing wnen final costs are mown) .~ - - - - - - - City of Shorevvood Public Improvement Process for Special Assessment Projects Staff Activities/Tasks ;-tr.....~-~:.----.-'""\'.P':"-,,~ )/ ~ / ~ /-- ~I ,-- Preliminary comment on petitioned project FC3Slbility report; prepare cost estimate, project budget, &: schedule; determine benefited area &: proposed assessments Mail heating notices; prepare engineering agreement Prepare plans &: specs Prepare &: mail be:uing notices - - - - - Council Decisio~ ~\10~/approve capi~ Unprovemen:~ I program and/or budget; i---~-'-' or ccsolurion declaring adequacy of petition; ccsolurion ordering preparation of fcastbilir:y report _, ...,_._.,-~...,. Accept repon &: call for nearing Hold public hearing on the proposed project; order the Unprovemem &: preparation of plans; approve cnginc:er'ollg agreement Approve plans &: order adveniscment for bids ~.....-..-. Accept bid &: authorize colUI3Ct Acc..-pt work &: call fer final hearing on proposed assessmerJS Hold final assessment public hearing &: adopt assessmem roll - -- APPENDIX ! 1 , Ie; .... r- 1,,,,- --~ ~ 1 ;J ~ ~ ~ L t.- J