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1999 - Annual Budget Report I I I I I I I I I I I I I I I I I I I CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-.8927. (612) 474-3236 FAX (612) 474-0128. www.state.net/shorewood. cityhall@shorewood.state.net CITY OF SHOREWOOD, MINNESOTA 1999 ANNUAL OPERATING BUDGET ADOPTED DECEMBER 14, 1998 n t.., PRINTEO ON RECYCLED PAPER I CITY OF SHOREWOOD I 1999 ADOPTED BUDGETS I TABLE OF CONTENTS PAGE I Budget Message 1-3 Summary of Adopted 1999 General Fund Budget 4-5 I Preparation Calendar for 1999 Budget 6-7 I Organizational Chart 8 I SECTION I. SUMMARY BUDGETS General Fund I Revenues Adopted Revenues Chart 9 I Summary of Adopted 1999 Revenues 1 0-11 I Expenditu res Adopted Expenditures Chart 12 I Summary of Adopted 1999 Expenditures 13 I Departmental Budgets I 51 - Mayor and Council 14-15 52 - Administrator 16-1 7 I 53 - General Government 18-19 I 54 - Finance 20-21 55 - Professional Services 22-23 I 56 - Planning and Zoning 24-25 I 57 - Municipal Building - City Hall 26-27 58 - Police 28-29 I 59 - Fire Protection 30-31 I I Departmental Budgets (cont.) PAGE 60 - Protective Inspection 32-33 I 61 - City Engineer 34-35 I 62 - Public Works Service 36-37 63 - Streets and Roadways 38-39 I 64 - Snow and Ice Removal 40-41 I 65 - Traffic Control/Street Lighting 42-43 I 67 - Sanitation/Waste Removal/Weeds 44-45 68 - Tree Maintenance 46-47 I 69 - Parks and Recreation 48-49 I 70 - Capital Improvement 50-51 71 - Contingency 52-53 I Water Fund I Water Operating I Adopted 1999 Revenues and Expenses 54-55 Water Debt Service I Adopted 1999 Revenues and Expenses 56-57 I Sewer Fund Adopted 1999 Revenues and Expenses 58-59 I Recvcling Fund I Adopted 1999 Revenues and Expenses 60-61 I Stormwater ManaQement Fund I Adopted 1999 Revenues and Expenses 62-63 Liauor Fund I Adopted 1999 Revenues and Expenses 64-65 I Water Fund I I 106-107 I 1 08-111 I 112-113 I 114-115 I 11 6-11 7 I 118-119 I 120-121 I 122-123 I I I I I I I I I I Water Operating Adopted 1999 Revenues Adopted 1999 Expenses . Water Debt Service Adopted 1999 Revenues and Expenses Sewer Fund Adopted 1999 Revenues Adopted 1999 Expenses Recycling Fund Adopted 1999 Revenues and Expenses Stormwater Manaaement Fund Adopted 1999 Revenues and Expenses Liauor Fund Adopted 1999 Revenues and Expenses I I I I I I I I I I I I I I I I I I I . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (612) 474-3236 FAX (612) 474-0128' www.state.net/shorewood' cityhall@shorewood.state.net November 25, 1998 Honorable Mayor, City Councilmembers, Residents of the City of Shorewood: Presented for your consideration is the Proposed 1999 Operating Budget. This document, upon adoption by the City Council, becomes the guide for the delivery of services to the residents of the city in the coming year. The budgets anticipate the level of funding necessary for the City to provide these services. There are a number of items to be aware of in considering the proposed budget and tax levy. First, the budget was prepared according to priorities and programs that the Council has identified. The budget allocates funding to achieve these priorities and maintain quality programs in the City. Second, the budget for the coming year was prepared in consideration of many variables, such as changes in property class rates, reduced non-tax revenues, continuation of levy limitations, and a concerted effort to preserve the integrity of the General Fund balance. Each of these and other factors had a profound effect on the preparation of the budget. Growth in. the tax base of the City, types and quality of services provided by the City, continuation and revision of the Capital Improvements Program, among other factors, were also carefully considered, while conforming to the City Council's Statement of Purpose, Goals and Expectations. Finally, the budget continues in the tradition of being fiscally conservative. It continues to be our purpose to provide a value in municipal services to our residents to assure compliance with community laws and standards, and to keep residents informed of th~se services, laws and standards. Our goal is to do this in such an efficient, friendly manner that residents feel good about being citizens of the Shorewood community. This budget is proposed as a guide to fulfilling our purpose and reaching our goal. The City is continuing its efforts in capital improvements through the revision of the Capital Improvement Program (CIP). The CIP continues to provide the planning which is essential in meeting the city's goals for improvements in its infrastructure and equipment over the next five years, and provides a sound financial plan for achieving those goals. The fund transfers scheduled in the 1999-2003 CIP to finance future capital projects are incorporated into this document. The budget being submitted for your consideration proposes a growth in expenditures of 1 .54% from 1998. The primary areas of increase include legal and assessing 1 {) PRINTEO ON RECYCLED PAPER functions, fire contracts, efforts in the Capital Improvement Program funding and staff salary and benefit adjustments. The State Legislature has continued limits on the amount the City can increase its levy for 1999. The budget proposes levying at this amount, resulting in an increase in the City's property tax levy for 1999 of 4.45%. Anticipated reductions in other revenue sources and the curtailed use of surplus general fund balances have made it necessary to levy at this level to continue to deliver current municipal services. The increased tax levy and changes made by the legislature in the property classification rates will cause the City tax rate to increase in 1999, from 18.317% to 19.543%. The affect on City property taxes for homestead property owners will range from a slight increase on properties with a lower market value to a slight decrease on properties with a higher value the market value. If there was no change in the market value from 1998 to 1999, the affect of City property taxes on homestead properties with values of $150,000, $200,000 and $250,000 and $300,000 home are as follows: City Property Tax Increase/ Market Value 1998 1999 (Decrease ) $150,000 392 396 1.08% $200,000 561 562 .16% $250,000 730 728 ( .33%) $300,000 900 894 ( .64%) Shorewood's tax rate continues to rank in the lowest 25% of cities within the County. It should also be kept in mind that Shorewood's impact upon the property tax bill is about 14.5% of the total taxes paid. The Water Fund is broken into two subfunds - - Water Operations and Water Debt Service. The Water Operations subfund accounts for the revenues received for the sale of water and other miscellaneous revenues, and the expenses for operation and maintenance of the water system. The Water Operations fund anticipates very little change from the 1999 budget. While some routine maintenance is required for Boulder Bridge, SE Area and Woodhaven wells in the coming year, operating costs are anticipated to be similar to this year in most respects. This subfund also has a budgeted transfer of $40,000 to the Water Debt Service subfund toward the retirement of water system debt. No changes in the water rate is projected for 1999. The Water Debt Service subfund accounts for the accumulation of resources for future debt retirement and for the annual payment of principal and interest on outstanding water system debt. The Water Debt Service Budget anticipates revenues from special assessments, the City of Victoria, and a transfer from the Water Operations Fund. 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'(J) <{ ~ - - - - - ~ - - GENERAL FUND SUMMARY I 1999 ADOPTED BUDGET Actual Actual Budget YTD Oct Annual Requested Proposed Adopted I 1996 1997 1998 1998 EST-98 1999 1999 1999 Revenues and Other Sources Property Taxes 1,569,653 1 ,703,509 1,782,818 879,041 1,782,818 1,862,058 1,862,058 1,862,058 Licenses and Permits 205,460 236,672 172,300 175,809 201,600 172,400 . 172,400 172,400 I Intergovernmental 427,468 450,186 450,877 239,671 529,822 454,805 467,655 467,655 Fines and Forfeitures 80,826 76,340 90,000 51,184 70,000 80,000 80,000 80,000 Charges for Service 45,244 63,209 71,500 20,806 41,000 52,100 52,1 00 52,1 00 I Miscellaneous Revenue 129,102 140,172 106,500 82,725 106,500 115,700 120,700 120,700 Total Revenues 2,457,753 2,670,088 2,673,995 1,449,236 2,731,740 2,737,063 2,754,913 2,754,913 Expenditures I General Government Mayor and Council 63,376 53,748 61,650 47,714 54,820 55,999 56,499 56,499 I Administration 100,984 102,995 103,246 91,053 102,821 105,068 104,535 104,535 General Government 112,213 108,639 119,565 93,831 115,549 117,207 114,348 114,348 Finance 96,129 103,404 105,086 85,570 104,972 108,881 107,857 107,857 I Professional Services 146,919 174,034 125,800 232,144 330,394 152,000 152,000 152,000 Planning and Zoning 97,548 98,338 109,546 81,461 100,240 104,547 103,651 103,651 Municipal Building 93,425 100,667 92,150 37,120 91,567 93,150 92,550 92,550 I Total General Government 710,594 741,825 717,043 668,893 900,363 736,852 731 ,440 731,440 Public Safety I Police 467,676 505,479 557,306 478,596 551,056 545,428 553,428 553,428 Fire Protection 136,942 152,348 156,623 156,623 156,623 166,355 166,355 166,355 Protective Inspection 85,286 86,244 96,530 74,584 101,347 103,032 102,112 102,112 I Total Public Safety 689,904 744,071 810,459 709,803 809,026 814,815 821,895 821,895 Public Works I City Engineer 72,089 79,436 100,956 73,852 92,398 104,137 102,477 1 02,477 Public Works Services 236,607 222,269 198,628 181,128 211,923 212,442 205,190 205,190 Streets and Roadways 126,920 126,671 124,105 85,613 104,439 132,202 131,691 131,691 I Snow and Ice Removal 50,042 42,404 44,105 18,653 44,105 44,966 44,817 44,817 Traffic Control/Street Light 37,567 38,923 37,500 29,865 38,986 38,500 38,500 38,500 Sanitation/Waste Remova 4,619 5,105 4,614 109,786 109,834 4,614 4,616 4,616 Tree Maintenance 16,853 16,383 22,692 9,950 19,740 24,268 22,222 . 22,222 I Total Public Works 544,697 531,191 532,600 508,847 621 ,425 561,129 549,513 549,513 Culture and Recreation I Parks and Recreation 109,985 115,193 139,757 88,849 122,657 148,023 148,606 148,606 Total Culture and Recreation 109,985 115,193 139,757 88,849 122,657 148,023 148,606 148,606 I Miscellaneous Capital Improvement 37,544 37,550 37,544 37,544 37,550 37,550 37,550 I Contingency 32,459 30,000 10,000 19,509 19,509 Total Miscellaneous 0 37,544 70,009 37,544 67,544 47,550 57,059 57,059 I Total Expenditures 2,055,180 2,169,824 2,269,868 2,013,936 2,521,015 2,308,369 2,308,513 2,308,513 Total Revenues Over (Under) I Expenditures 402,573 500,264 404,127 (564,700) 210,725 428,694 446,400 446,400 4 I I GENERAL FUND SUMMARY 1999 ADOPTED BUDGET I Actual Actual Budget YTD Oct Annual Requested Proposed Adopted 1996 1997 1998 1998 EST-98 1999 1999 1999 Fund Transfers In I liquor Fund Street Reconstr Fund 10,000 10,000 10,000 32,000 32,000 Trail Fund 3,000 3,000 3,000 6,000 6,000 Sewer Fund 6,000 6,000 I Water Fund 2,400 2,400 Total Transfers In 0 0 13,000 13,000 13,000 46,400 46,400 I Fund Transfers Out Equip Replacemt Fund (PI 0 0 800 800 800 800 800 800 I Equip Replacemt Fund (PI 104,186 109,395 113,225 113,225 113,225 117,187 107,000 107,000 Street Reconstr Fund 270,000 290,000 340,000 340,000 340,000 360,000 360,000 360,000 Park Capital Imp Fund 30,000 20,000 10,000 10,000 10,000 10,000 0 0 Public Facilities Fund 10,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 I Stormwater Mgmt Fund 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 Total Fund Transfers Out 424,186 444,395 489,025 489,025 489,025 512,987 492,800 492,800 I Excess (Deficiency) of Revenues and Other Financing Sources Over Expenditures and Other Uses (21,613) 55,869 (71,898) (1,040,725) (265,300) (84,293) 0 0 I Amounts to be Provided from General Fund Balance 21,613 0 71,898 1,040,725 265,300 84,293 0 0 I General Fund Balance January 1 1,544,348 1,522,735 1,578,604 1,578,604 1,578,604 1,313,304 1,313,304 1,313,304 General Fund Balance December 31 1,522,735 1,578,604 1 ,506,706 537,879 1,313,304 1,229,011 1,313,304 1,313,304 I I I I I I I I I 5 FEBRUARY, 1998 JUNE 25, 1998 JUNE 25 - JULY 24, 1998 JULY 24 - AUGUST 12, 1998 AUGUST 1, 1998 AUGUST 12- AUGUST 26, 1998 AUGUST 20, 1998 AUGUST 26, 1998 AUGUST 31, 1998 SEPTEMBER 14,1998 SEPTEMBER 15, 1998 SEPTEMBER 15- NOVEMBER 29, 1998 AFTER NOVEMER 10 AND ON OR BEFORE NOVEMBER 24, 1998 TWO TO SIX DAYS BEFORE PUBLIC HEARING DATE CITY OF SHOREWOOD I I I I I I I I I I I I I I I I I I I 1999 BUDGET PREPARATION CALENDAR Budget priorities an objectives for the ensuing year are established by the City Council Budget worksheets distributed to Department Heads and Administrator Departmental budgets are prepared Departmental budgets are reviewed with Administrator and Finance Director Dept. of Revenue advises City of 1999 Local Government Aid and HACA amounts Departmental budgets are revised and budget is assembled for Council workshop(s) County informs City of county and school board(s) public hearing dates Council receives proposed 1999 budget Workshop with Council to review proposed 1999 budget City Council approves preliminary 1999 Tax Levy and Budget and sets two public hearing dates Preliminary 1999 Tax Levy and Budget certified to County Auditor Inform County of public hearing dates Council reviews and revises proposed budget County mails notice of proposed property tax increase to all property owners City publishes 1/8 page ad of public hearing dates in official newspaper 6 I I I I I I I I I I I I I I I I I I I CITY OF SHOREWOOD 1999 BUDGET PREPARATION CALENDAR (CONT.) DECEMBER 7, 1998 DECEMBER 14, 1998 DECEMBER 14, 1998 ON OR BEFORE DECEMBER 28, 1998 ON OR BEFORE March 15, 1999 Council holds public hearing on proposed 1999 Budget and Tax Levy Council holds continuation public hearing, if necessary Council adopts final 1999 Budget and Tax Levy at the subsequent hearing City certifies final 1999 Tax Levy and Budget to County Auditor City certifies compliance with Truth in Taxation requirements to Dept. of Revenue 1999 Budget is submitted to GFOA Distinguished Budget Presentation Awards Program 7 ORGANIZATIONAL CI-IART - CITY OF SHOREWOOD 00 I CITY ATTORNEY ~::: - - CITY COUNCIL BOARDS & COMMISSIONS " - PLANNING COMMISSION CITY ADMINISTRATOR I - PARK COMMISSION I I I I I I I LIQUOR ENGINEERING FINANCE ADMINISTRA TION PLANNING PUBLIC PUBLIC SAFETY & ZONING WORKS (CONTRACT) - Off-Sale - Engineering Svcs. - Personnel - General Government - Planning - Building & Grounds - Police - 4-City Joint Retail - Project Mgmt. - Accounting - Licensing - Zoning - Recycling (Contract) Services * - Payroll - Elections Administration - Tree Maintenance - Patrol - Investments - Records - Property - Park Maintenance - Disaster - Utility Billing - Legal Publications Records - Street Mainenance Preparedness - Accts. Payable - Public Information - Inspection - Equipment Maintenance - Investigation - Accts. Recble. - Recreation Programs - Stormwater System - Public Service - Special - Park Planning - Street Lighting - Fire - Excelsiorl Assessments (Contract) - Sanitation/Weeds Mound - Budgeting - Assessor (Contract) - Janitor Services - Fire prevention! -MIS - Cable TV - (Contract) firefighting - Purchasing Franchise - Utility Maintenance - Animal Control - (Contract) Orono I CITIZENS I * Mayor is City's representative on joint governing board. December, 1997 ------------------- ------------------- CITY OF SHOREWOOD ADOPTED 1999 GENERAL FUND REVENUES CHARGES FOR SERVICE 1.9% TRANSFERS AND MISC 6.0% AD VALOREM PROPERTY TAX 66.4% FINES AND FORFEITS 2.9% UCENSES AND PERMITS 6.1% INTERGOVERNMT AL 1.0 16.7% 1999 ESTIMATED REVENUES I BUDGET COMMENTS' GENERAl- FUND REVENUES TAXES: The City levies property taxes to finance the general operating fund which provides municipal governmental services I Fiscal Disparities - Received with taxes above. In 1971, the legislature enacted this law to allow municipalities to share in metropolitan commerciaVindustrial growth. A percentage of commercial/industrial taxes are pooled and distributed to communities in the metropolitan area. I LICENSE/PERMIT FEES: Rental Housing License Fees - License fees for rental housing units. License is valid for a term of three (3) years. Liquor License Fees Other Business Licens~s - Fees for refuse hauler and tree trimming licenses. State Surcharge Collections - Surcharges collected on building permits equalto 0.5% of the improvement value. Building Permits - Permit fee based upon valuation of structure according to Uniform Building Code Schedule. Dog Licenses Other Non-business - Horse permit and alarm permit fees. I I I INTERGOVERNMENTAL REVENUE: I FEMA Disaster Aid - a one-time federal aid for 1998 storm damage equal to 75 % of actual related costs CDBG Grant - a federal block grant for community development purposes I Storm/Snow Disaster Aid - relief aid to cities for unusual snow season 1996-97 and storm damage in 1998 Metropolitan Ccouncil Planning Grant - a grant from the Metropolitan Council for 1998 for land use and park and trail planning. I Homestead and Agriculture Credit Aid (HACA)- A State credit which reduces the tax levy Local Performance Aid (LPA) - A State aid passed in the 1996 legislature which is given to jurisdictions which certify that they are either developing or have already incorporated the use of performance measurements in their budgeting process. I PERA Aid - A State aid approved in the 1997 legislature to fund an mandated increase of 0.70% in the City's contribution to PERA. I MSA Road Aid (Became eligible for this aid as of 1/1/90) Aid provided by the State of Minnesota to cities over 5,000 in population to maintain designated MSA roads. I CHARGES FOR SERVICES: General Government The City provides services to the public for which a charge is collected such as assessment services, map sales, planning fees, etc. I Engineering - Fees charged to other City funds and developers for engineering services. I Recreation - fees charged to Freeman Park Foundation for park maintenance and Crescent Beach charges. I FINES & FORFEITS - Fines imposed for traffic & ordinance violations. MISC. REVENUES - Revenue from a variety of sources such as interest income, special assessment searches, pop sales, and other miscellaneous revenues. I TRANSFERS FROM OTHER FUNDS - For 1999, $32,000 from Street Reconstruction Fund for patching, $6,000 from Trail Fund for Trail Plan, $6,000 from Sewer Fund and $2,400 from Water Fund for overhead costs LIQUOR STORE TRANSFER - Profits from liquor operations. I FUND BALANCE - Fund Balance allocated for 1999 budget purposes. I 10 I I SUMMARY OF ESTIMATED REVENUES 1999 GENERAL FUND BUDGET I Actual Actual Budget YTD Oct Annual Requested Proposed Adopted REVENUES: 1996 1997 1998 1998 EST .98 1999 1999 1999 TAXES: General Property 1,509,592 1,642,325 1,782,818 845,981 1,720,818 1,862J058 1,862,058 1,862,058 I Fiscal Disparities 60,061 61,184 33,060 62,000 Special Levy TOTAL TAXES 1 ,569,653 1 ,703,509 1,782,818 879,041 1,782,818 1 ,862,058 1 ,862,058 1 ,862,058 LICENSE/PERMIT: I Rental Housing 245 Surcharge Rebate Alcoholic Beverages 8,150 8,150 8,150 8,150 8,150 8,150 8,150 8,150 I Others-Business 2,525 1,800 1,500 500 1,500 1,500 1,500 1,500 State Surcharge 7,681 8,626 7,500 6,224 7,500 7,500 7,500 7,500 Building Permits 180,992 213,593 150,000 158,663 180,000 150,000 150,000 150,000 Tree Trimming Licenses 210 150 150 60 150 150 150 150 I Dog Licenses 1,882 2,428 2,000 1,537 2,200 2,000 2,000 2,000 Others-Misc. 3,775 1,925 3,000 675 2,100 3,100 3,100 3,100 TOTAL LICENSE/PERMIT 205,460 236,672 172,300 175,809 201,600 172,400 172,400 172.400 INTER-GOVERNMENTAL REVENUES I FEDERAL AIDS FEMA Disaster Aid 75,000 CDBG Grant 5,000 5.000 6,600 6,600 6,600 I STATE AIDS Storm/Snow Disaster Aid 5,520 12,850 12,850 Metro Council Planning Grant 4,000 3,393 3,393 HACA 413,718 420,880 421,496 210,586 421,172 421,282 421,282 421,282 I Local Performance Aid 7,660 9,131 4,566 9,131 8,422 8,422 8,422 PERA Aid 2,376 2,500 2,376 2,376 4,751 4,751 4,751 MSA Road Aid 13,750 13.750 13,750 13,750 13,750 13,750 13,750 13,750 Total State Aids 427,468 450,186 450,877 234,671 449,822 448,205 461,055 461,055 I TOTAL INTERGOVERNMENTAL 427 ,468 450.186 450.877 239.671 529,822 454,805 467,655 467,655 CHARGES FOR SERVICE: General Government 10,450 16,416 10,000 4,208 6,000 9,500 9,500 9,500 I Engineering 27,911 34,223 52,500 16,448 25,000 30,000 30,000 30,000 Recreation 6.883 12,570 9,000 150 10,000 12.600 12.600 12.600 TOTAL CHARGES FOR SERVICE 45,244 63,209 71 ,500 20,806 41,000 52,100 52,100 52,100 FINES & FORFEITS 80,826 76,340 90,000 51,184 70,000 80.000 80.000 80,000 I MISC REVENUES 129,102 140,172 106,500 82.725 106.500 115,700 120,700 120.700 TRANSFERS From Other Funds 13,000 13,000 13,000 46,400 46,400 I From Liquor Stores TOTAL TRANSFERS 0 0 13.000 13,000 13,000 0 46,400 46,400 TOTAL REVENUES 2,457,753 2,670,088 2,686,995 1,462,236 2,744,740 2,737,063 2,801,313 2,801,313 I OTHER FDNDING SOURCES: FUND BALANCE 0 0 71.898 TOTAL REVENUES & I OTHER FUNDING 2.457,753 2,670.088 2.758.893 1.462,236 2.744.740 2.737,063 2,801.313 2.801,313 SOURCES I I I I 11 CITY OF SHOREWOOD ADOPTED 1999 GENERAL FUND EXPENDITURES STREET PROJECTS 12.9% GENERAL GOVT 26.1% CAPITAL EQUIP 3.9% FIRE 5.9% - tv PUBLIC WORKS 19.6% CONTINGENCY 0.7% POLICE 19.8% CAPITAL IMP 2.2% PARKS 5.3% OTHER PUB SAFETY 3.6% ------------------- I I I I I I I I I I I I I I I I I I I SUMMARY OF EXPENDITURES GENERAL FUND 1999 ADOPTED BUDGET BUDGET BUDGET BUDGET DEPT ACTUAL ACTUAL ADOPTED PROPOSED ADOPTED NO. DEPARTMENT 1996 1997 1998 1999 1999 51 Mayor and Council 63,376 53,748 61,650 56,499 56,499 52 Administration 100,984 102,995 103,246 104,535 104,535 53 General Government Services 112,213 108,639 119,565 114,348 114,348 54 Finance 96,129 103,404 105,086 107,857 107,857 55 Professional Services 146,919 174,034 125,800 152,000 152,000 56 Planning & Zoning 97,548 98,338 109,546 103,651 103,651 57 Municipal Building (City Hall) 93,428 100,667 92,150 92,550 92,550 58 Police 467,676 505,479 558,106 554,228 554,228 59 Fire 136,942 152,348 156,623 166,355 166,355 60 Protective Inspection 85,286 86,244 96,530 1 02,112 1 02,112 61 City Engineer 71,876 79,436 100,956 102,477 102,477 62 Public Works Service 236,607 222,269 198,628 205,190 205,190 Capital OutlayfTransfers 104,186 109,395 113,225 107,000 107,000 63 Streets & Roadways 126,920 126,671 124,105 131,691 131,691 Street Improvements Transfer 270,000 290,000 340,000 360,000 360,000 64 Snow & Ice Removal 50,042 42,404 44,105 44,817 44,817 65 Traffic Control/Street Lighting 37,567 38,923 37,500 38,500 38,500 67 Sanitation/Waste Removal/Weeds 4,619 5,105 4,614 4,616 4,616 68 Tree Maintenance 16,853 16,383 22,692 22,222 22,222 69 Parks & Recreation 109,246 115,193 139,757 148,606 148,606 Capital OutlayfTransfers 30,739 20,000 10,000 0 0 70 Capital Improvement 20,000 62,544 62,550 62,550 62,550 71 Contingency 0 0 32,459 19.509 19.509 TOTAL GENERAL FUND EXPENDITURES 2.479.156 2.614.219 2.758.893 2.801.313 2,801.313 13 FUND: General DEPARTMENT MISSION: The Mayor and City Council set policy for the City and provide general direction to the Administrator in policy implementation. The department budget supports council development, information efforts and special City associations and programs. I I I I I I I I I I I I I I I I I DEPARTMENT: Mayor and Council DEPT NO: 51 DESCRIPTION OF ACTIVITY: The City Council meets twice montly and in periodic special workshops to consider and adopt legislative and administrtive policies that pertain to the services provided to citizens. OBJECTIVES' - Televise all City Council meetings - Inform citizens through monthly city newsletters - Identify and address zoning issues for specific sites for senior housing projects - Undertake a meaningful goal setting session during 1999 - Conduct a City policy survey HIGHLIGHTS/COMMENTS' Staffing: City Council Salaries Supplies/Materials: Awards and misc. supplies Support Services: Christmas Lake Milfoillnspections (2) City Policy Survey Conferences and Seminars Appreciation Function for City Volunteers/Staff City Newsletters (12) & Council Brochure - Charges & Fees: Lake Minnetonka Conservation District (LMCD) Assn of Metro Municipalities League of MN Cities 14 I I I FUND: #10 DEPARTMENT: Mayor and Council DEPT # 51 I BUDGET Actual Actual Budget YTD Oct Annual Requested Proposed Adopted ITEM 1996 1997 1998 1998 Est-98 1999 1999 1999 I Staffing 13,564 13,564 13,564 11 ,303 13,564 13,564 13,564 13,564 I Supplies/Materials 1,503 1,207 1,200 943 1,200 1,200 1,200 1,200 Support Services 11 ,172 11 ,342 19,900 8,539 13,127 16,900 18,400 18,400 I Charges & Fees 24,750 27,635 26,986 26,929 26,929 24,335 23,335 23,335 Capital Outlay 0 0 0 0 0 0 0 0 I Transfers 0 0 0 0 0 0 0 0 TOTAL 50,989 53,748 61 ,650 47,714 54,820 55,999 56,499 56,499 I SERVICE INDICATORS: I Conferences & Schools Attended 0 1 3 0 0 3 3 3 Newsletters Published 4 10 12 10 12 12 12 12 I No. of Council Mtgs. 22 24 23 20 24 24 24 24 No. of Workshops/Special 11 25 20 17 20 12 12 12 Agenda Items 309 418 400 407 475 400 400 400 I Ordinances & Resolutions Adopted 140 132 140 104 135 140 140 140 I COST INDICATORS' Expenditures 50,989 53,748 61,650 47,714 54,820 55,999 56,499 56,499 I - Program Revenues I = Levy Dollars 50,989 53,748 61,650 47,714 54,820 55,999 56,499 56,499 I STAF'::'NG' Part time: I Mayor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Councilmembers 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00 I I I I 15 FUND: General DEPARTMENT MISSION' To implement policy established by the City Council; offer staff support to the City Council in its policy making role; and manage day-to-day operations of the City in a manner consistent with established City values to effectively and efficiently meet set goals & objectives. I I I I I I I I I I I I I I I I I DEPARTMENT: Administration DEPT NO: 52 DESCRIPTION OF ACTIVITY: The City Administrator directs City departmental operations to ensure compliance with policies established by the City Council and with state and federal laws. The department supports the City Council by managing Council agendas, directing the flow of information and requests for action to the Council. OBJECTIVES: - Take a leadership role in intergovernmental cooperative efforts in the Lake Minnetonka area - Review City objectives each quarter - Coordinate subregional affordable housing issues - Further develop Shorewood Improvement Program HIGHLIGHTS/COMMENTS: Staffing: Includes step increases Supplies/Materials: Maintenance contracts on computer equipment Miscellaneous books & supplies Support Services: Labor Relations Associates Contract Conference, mileage, meetings & seminars Charges & Fees: Mem_berships to ICMA, MCMA, MAMA, MPELRA & Rotary 16 I I I FUND: #10 DEPARTMENT: Administration DEPT # 52 I BUDGET Actual Actual Budget YTD Oct Annual Requested Proposed Adopted ITEM 1996 1997 1998 1998 EST-98 1999 1999 1999 Staffing 93,895 95,307 95,046 85,334 95,046 98,193 97,660 97,660 I Supplies/Materials 517 530 575 250 575 575 575 575 I Support Services 5,871 6,281 6,900 4,678 6,400 5,550 5,550 5,550 Charges & Fees 877 725 800 750 750 750 701 791 I Capital Outlay 0 0 0 0 0 0 0 0 Transfers 0 0 0 0 0 0 0 0 I TOTAL 100,984 102,995 103,246 91,053 102,821 105,068 104,535 104,535 I SERVICE INDICATORS' Council Meetings 33 49 43 37 44 36 36 36 I Council Agenda Items 309 418 400 407 475 400 400 400 Park Comm. Meetings 9 15 20 18 21 20 20 20 Staff Meetings 39 48 52 40 48 52 52 52 I COST INDICATORS' I Expenditures 100,984 102,995 103,246 91,053 102,821 105,068 104,535 104,535 - Program Revenues 0 0 0 0 0 0 0 0 I = Levy Dollars 100,984 102,995 103,246 91,053 102,821 105,068 104,535 104,535 I STAFFING: Full Time: I Admistrator/Clk 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Exec Sec/Dep Clk .33 .33 .33 .33 .33 .33 .33 .33 I I I I I I 17 FUND: General DEPARTMENT MISSION: Provide staff support for the City Council including preparation of agendas and meeting packets. Responsible for City Clerk functions including elections, records retention, notices and licenses. I DEPARTMENT: General Government I DEPT NO: 53 DESCRIPTION OF ACTIVITY' I This department provides for the preparation for and supervision of State/Federal Primary City General and Special elections by the Deputy City Clerk. It also provides for general reception and secretarial duties in the City offices, as well as the recording secretary for City Council meetings. The Deputy Clerk is the official recordkeeper of minutes and permanent records. and supervises all staff in this area. This department is responsible for all licensing fuctions. It also oversees implementation of the City communications plan and provides for the administration and maintenance of the city hall computer network. I I OBJECTIVES' I - Update City Code in-house on an annual basis - Implement archival computer system for documents in lieu of microfilming - Continue to improve public relations by providing responses in a timely manner and through expanded communications effort - Continue to improve City newsletter quality - Monitor and report on effectiveness of communications plan - Develop orientation package for new commission members and staff - Update existing personnel relationship policy handbook; update all job descriptions I I HIGHLIGHTS/COMMENTS: I Staffing: Includes step increases and new full-time clerical position Part time includes permanent part-time clerical employee Seasonal includes Summer clerical I I Supplies/Materials: Office supplies Maintenance contracts for computers and office machines I Support Services: I Records retention of permanent documents CQnference, mileage and Seminars Publication of legal notices for all General Fund Depts Updates to city code Council Recording Secretary Computer Consulting and Training I Charges & Fees: I Memberships to IIMC. MCFOA & Municipals I Capital Outlay: Voting Booths I I 18 I FUND: General DEPARTMENT MISSION. To administer financial policies of the City; perform accounting functions for all fund types; invest available funds in accordance with State Statutes; oversee City insurance policies; and provide for timely reporting of financial matters to City Council staff and the public. I I I I I I I I I I I I I I I I I DEPARTMENT: Finance DEPT NO: 54 DESCRIPTION OF ACTIVITY: Finance is responsible for processing all financial transactions of the City in accordance with Federal, State and Local laws, and in compliance with Generally Accepted Accounting Principles. Transactions include accounts payable, account receivable, payroll, investments, utility billing, special assessments, risk management, personnel benefits and financial reporting. The Finance Director is responsible for the preparation and administration of the City budget. OBJECTIVES: - Prepare annual budget document and submit to GFOA Distinguished Budget Award Program - Prepare CAFR for submittal to GFOA Certificate of Achievement Program - Provide monthly reports to staff, quarterly reports to City Council - Review debt issues and make recommendations on debt structure - Establish finanicial policies and procedures manual - Implement new financial computer system - Implement Revised Chart of Accounts - Implement multi-year budgeting format HIGHLIGHTS/COMMENTS: Staffing: Includes step increases Supplies/Materials: Computer supplies, checks & budget supplies Maintenance contracts for computer and office equipment Miscellaneous supplies Support Services: Conferences, Mileage, Meetings & Seminars Publication of Financial Statements & Budgets Charges & Fees: Memberships to GFOA & MGFOA Subscription to GFOA periodicals Submittal fee - GFOA Certificate of Excellence Program Submittal fee - GFOA Distinguished Budget Award Program Bank & Broker service charges Capital Outlay: 20 I I I FUND: #10 DEPARTMENT: Finance DEPT # 54 I BUDGET Actual Actual Budget YTD Oct Annual Requested Proposed Adopted ITEM 1996 1997 1998 1998 EST-98 1999 1999 1999 Staffing 87,919 93,915 93,486 78,613 93,486 96,581 96,057 96,057 I Supplies/Materials 4,114 2,518 3,300 718 3,100 3,900 3,900 3,900 I Support Services 3,452 6,261 7,200 5,230 7,377 7,600 7,100 7,100 Charges & Fees 644 710 800 725 725 800 800 800 I Capital Outlay 0 0 300 284 284 0 0 0 Transfers 0 0 0 0 0 0 0 0 I TOTAL 96,129 103,404 105,086 85,570 104,972 108,881 107,857 107,857 ' SERVICE INDICATORS: I No. Monthly Statements 12 12 12 10 12 12 12 12 No. Accounts Payable Checks Issued 2,442 2,216 2,500 1,817 2,200 2,300 2,300 2,300 I Utility Bills Sent 10,799 10,770 10,800 8,166 10,900 10,930 10,930 10,930 No. of Payroll Checks Issued 1,245 1,119 1,250 1,006 1,275 1,275 1,275 1,275 I No. of Sp. Assess. Rolls Maintained 24 24 30 27 28 28 28 28 I COST INDICATORS: Expenditures 96,129 1 03,404 105,086 85,570 104,972 108,881 107,857 107,857 I - Program Revenues Interest Earnings 95,709 99,370 85,000 73,214 90,000 90,000 95,000 95,000 Sp. Assess. Searches 300 390 700 375 500 500 500 500 = Levy Dollars 120 3,644 19,386 11,981 14,472 18,381 12,357 12,357 I STAFFING: Full time: I Finance Dir 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00. Sr Acctg Clerk .60 .60 .60 .60 .60 .60 .60 .60 I I I I I 21 I 22 I I I I I I I I I I I I I I I I I I I FUND: General DEPARTMENT MISSION: Provide contracted professional services to the City including general legal, prosecution, financial audit and property assessment. DEPARTMENT: Professional Services DEPT NO: 55 DESCRIPTION OF ACTIVITY: This department provides for contracted legal, assessing and auditing services for the City. Legal services include general counsel to the City Council, litigation and prosecution of criminal misdemeanors. Assessing services provide property valuation information for tax purposes. Audit services provide for the annual financial audit required by Minnesota State Statutes. OBJECTIVES: - Contain costs on contracted professional services - Attempt to utilize mediation services to avoid litigation HIGHLIGHTS/COMMENTS. Supplies/Materials: Supplies for City Assessor Support Services: Includes general legal fees and prosecutions, mediation services, assessing contract and annual audit services Charges and Fees: Court Awards from Litigation 24 I I I I I I I I I I I I I I I I I I I FUND: General DEPARTMENT MISSION: Guide and control the physical development of the community. Coordinate and implement long range city-wide and area planning activities. DEPARTMENT: Planning & Zoning DEPT NO: 56 DESCRIPTION OF ACTIVITY: This department is responsible for the review of development proposals, preparing and updating the City's Comprehensive Plan, and other long range planning activities. It provides for administration and enforcement of the City's zoning codes, and preparation and upkeep of zoning, subdivision, floodplain and other planning and zoning related ordinances. OBJECTIVES: - Establish an action plan to implement Comprehensive Plan - Begin work on a short-term implementation plan - Complete a Housing Plan Update - Complete GIS parcel data base - Update/enhance city maps - Update/enhance procedure handouts HIGHLIGHTS/COMMENTS' Staffing: Includes step increases Supplies/Materials: Maintenance contracts for computer & office equipment Miscellaneous supplies Support Services: Traffic Counts Database Technical Assistance Recording Secretary for Planning Commission Meetings Air time for cellular phone Conferences, mileage, meetings & seminars Charges & Fees: Memberships to APA, MN APA, Sensible Land Use Coalition Subscriptions to AP A Journal & Zoning News Capital Outlay: Cellular Phone, 4-drawer File FUND: DEPARTMENT MISSION: Provide for the physical operation of City Hall: utilities; maintenance of office equipment and the building structure; and provide for the City's general liability, property, auto and workers' compensation insurance. General DEPARTMENT: Municipal Bldg - City Hall DEPT NO: 57 DESCRIPTION OF ACTIVITY: The Municipal Building department provides for maintenance of all equipment located in the City Hall, and for janitorial services to furnish a clean environment in which to conduct City business. General Liability, Property and Casualty insurance coverages are also provided under this department. OBJECTIVES' - Maintain existing facilities at current level or better - Dispose of outdated items in storage area and establish filing system for archived records HIGHLIGHTS/COMMENTS' Supplies/Materials: Maintenance contracts for copiers, telephones and office equipment Maintenance to city hall building Software upgrades City Hall supplies Support Services: City Hall janitorial, rug services, & pest control Utilities and phone service for City Hall Insurance coverage for all city depts except enterprise funds Charges & Fees: Rental of postage meter and pop machine Special Assessments on City owned property Sales and Use Tax Payments Capit~ Outlay: Office Chair 26 I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I FUND: #10 DEPARTMENT: Municipal Building - City Hall DEPT # 57 BUDGET Actual Actual Budget YTD Oct Annual Requested Proposed Adopted ITEM 1996 1997 1998 1998 EST-98 1999 1999 1999 Staffing 0 0 0 0 0 0 0 0 Supplies/Materials 9,472 8,181 10,000 6,558 9,500 10,000 10,000 10,000 Support Services 71,816 75,146 77,800 25,587 76,800 77,800 77,800 77,800 Charges & Fees 4,066 4,108 4,350 4,318 4,610 4,350 4,350 4,350 Capital Outlay 8,071 13,232 0 657 657 1,000 400 400 Transfers 0 0 0 0 0 0 0 0 TOTAL 93,425 100,667 92,150 37,120 91,567 93,150 92,550 92,550 SERVICE INDICATORS: Number of copies 200,000 205,000 250,000 190,000 228,000 230,000 230,000 230,000 COST INDICATORS: Expenditures 93,425 100,667 92,150 37,120 91,567 93,150 92,550 92,550 - Program Revenues Insurance rebate 25,519 34,512 15,000 4,693 18,000 18,000 18,000 18,000 = Levy Dollars 67,906 66,155 77 ,150 32,427 73,567 75,150 74,550 74,550 Other Dollars STAFFING: 27 FUND: General DEPARTMENT MISSION' To provide a modem, flexible, full-service criminal justice agency which is responsive to community needs. I I DEPARTMENT: Police DEPT NO: 58 DESCRIPTION OF ACTIVITY: I The Police Department is a cooperative joint venture between the cities of Excelsior, Greenwood, Shorewood and Tonka Bay. Through this venue, the department provides for the protection of the safety and well-being of citizens in the community, the prevention and detection of crime, and the enforcement of all local, state and federal laws in a cost-efficient manner. Costs and staff are allocated to each of the participating cities proportionate to the amount of time spent in each city. For 1999, the pro-rata share of costs and staff time for City of Shorewood is estimated at 46.0%. I - Increase street patrol time I I I I OBJECTIVES' HIGHLIGHTS/COMMENTS' Supplies/Materials: Service for civil defense sirens Fuel /maintenence for Snowmobile Snowmobile mailings, Signs for Trails I Support Services: I Police services contract for 1999 Full-time Traffic Control Specialist Prisoner expense, court officer expense, & booking fees Annual Police Auxilliary Dinner I I Transfers: Transfer to Equipment Replacment Fund for Snowmobile Replacement I I 28 I I I I I I FUND: #10 DEPARTMENT: Police DEPT # 58 BUDGET Actual Actual Budget YTD Oct Annual Requested Proposed Adopted I ITEM 1996 1997 1998 1998 EST-98 1999 1999 1999 Staffing 0 0 0 0 0 0 0 0 Supplies/Materials 1,043 1,132 1,150 36 900 1,600 1,600 1,600 I Support Services 466,633 504,347 556,156 478,560 550,156 543,828 551,828 551,828 Charges & Fees 0 0 0 0 0 0 0 0 Capital Outlay 0 0 0 0 0 0 0 0 I Transfers 0 0 800 800 800 800 800 800 TOTAL 467,676 505,479 558.106 479.396 551,856 546.228 554,228 554,228 SERVICE INDICATORS: I Initial complaint reports 19,087 18,505 20,000 16,676 20,000 20,500 20,500 20,500 Clearance rate - ICRos 97.6% 97.5% 97.0% 96.9% 97.0% 97.0% 97.0% 97.0% Part I crimes (serious) 221 214 250 230 250 250 250 250 I Part II crimes (other) 569 568 600 650 660 625 625 625 Clearance rate (Parts I & II) 64.0% 58.0% 60.0% 55.0% 58.0% 58.0% 58.0% 58.0% Statewide clearance rate 41% 42% 38% Unknown Unknown Unknown Unknown Unknown I Citations issued 5,398 4,539 5,500 Unknown 4,000 4,500 4,500 4,500 Police vehicles 8 8 8 8 8 9 9 9 Shorewood demand 47.1% 46.1% 48.5% 41.1% 43.0% 47.0% 47.0% 47.0% I COST INDICA TORS' Expenditures 467,676 505,479 558,106 479,396 551,856 546,228 554,228 554,228 I . Program Revenues Fines 61,826 57,340 71,000 32,184 51,000 61,000 61,000 61,000 = Levy Dollars 405,850 443,653 487,106 447,212 500,856 485,228 493,228 493.228 STAFFING: I Chief 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Lieutenant 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Sergeant 2.00 2.00 2.00 2.00. 2.00 2.00 2.00 2.00 I Investigator * 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Patrol Officer 7.00 7.00 7.00 7.00 7.00 7.00 7.00 7.00 Shorewood Traffic Control Officer 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 I Administrative Clerk 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Clerk/Typist (part time) ** 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 *.1 Juvenile Specialist ** 2 Part time @ .6 I I I I I I I 29 30 I I I I I I I I I I I I I I I I I I I FUND: General DEPARTMENT MISSION: Provide the highest possible quality of fire suppression, prevention and eduction services, and First Responder emergency medical services. DEPARTMENT: Fire Protection DEPT NO: 59 DESCRIPTION OF ACTIVITY: Fire services are contracted by the City through the cities of Excelsior and Mound. This department provides for the protection of life and property of the citizens of the community through fire prevention and suppression, fire inspection, building inspection, fire code enforcement and emergency medical services. OBJECTIVES. HIGHLIGHTS/COMMENTS: Support Services: Fire contracts with Mound ($8,949) and Excelsior ($157,406) FUND: General DEPARTMENT MISSION' Enforce construction safety and related building codes through plan review and inspections. Enforce animal control ordinances. I I DEPARTMENT: Protective Inspection DEPT NO: 60 DESCRIPTION OF ACTIVITY' I This department provides for the issuance building and construction permits, review of construction plans and specifications, enforcement of all building codes under the Uniform Building Code, inspection of rental housing units, and inspection of zoning violations. The department also provides for contractual animal control, which includes patrol, detention and disposition of stray domestic animals. - Increase and enhance public information through the development of at least two handouts relative to building codes - Draft an article for each City newsletter - Explore joint inspection possibilities with adjoining communities - Enhance environmental inspections I I I I I I OBJECTIVES: HIGHLIGHTS/COMMENTS' Staffing: Includes step increases Supplies/Materials: I Maintenance contracts on computer and office equipment Miscellaneous supplies 32 I I I I I I I I I Support Services: Contractual inspections during vacations, sick leave Conferences, mileage, meetings & seminars Printing of application forms Animal control contracts with City of Orono and Claws, Paws & Hooves Char~es & Fees: Membership to ICBO Remittances to state of permit surcharges collected Capital Outlay: I FUND: #10 DEPARTMENT: Protective Inspection DEPT # 60 I BUDGET Actual Actual Budget YTD Oct Annual Requested Proposed Adopted ITEM 1996 1997 1998 1998 EST-98 1999 1999 1999 Staffing 59,912 61,488 70,180 53,036 70,180 72,682 72,287 72,287 I Supplies/Materials 847 48 600 146 575 650 625 625 Support Services 16,971 16,299 18,500 16,822 23,400 22,600 22,100 22,100 Charges & Fees 7,556 8,409 7,100 4,473 7,085 7,100 7,100 7,100 I Capital Outlay 0 0 150 107 107 0 0 0 Transfers 0 0 0 0 0 0 0 0 TOTAL 85,286 86,244 96,530 74,584 101,347 103,032 102,112 102,112 I SERVICE INDlc;ATORS: No. of permits issued New Homes 38 41 30 28 35 30 30 30 I Additions/Other 571 630 500 520 550 550 550 550 Avg inspections/permit New Homes 8-10 8-10 8-10 8-10 8-10 8-10 8-10 8-10 I Additions/Other 2-8 2-8 2-8 2-8 2-8 2-8 2-8 2-8 No. of complaints 20 20 I COST INDICATORS: Expenditures 85,286 86,244 96,530 74,584 101,347 103,032 102,112 102,112 - Program Revenues Building Permits 180,992 213,593 150,000 158,663 180,000 150,000 150,000 150,000 I State Surcharges 7,681 8,626 7,500 6,224 7,500 7,500 7,500 7,500 Rental Housing Licenses 245 0 0 0 0 0 0 0 = Levy Dollars (103,632) (135,975) (60,970) (90,303) (86,153) (54,468) (55,388) (55,388) I STAFFING' Full time: Building Official 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 I Planning Dir .05 .05 .05 .05 .05 .05 .05 .05 Planning Asst .30 .30 .30 .30 .30 .30 .30 .30 Secretary/Recept .10 .10 .10 .10 .10 .10 .10 .10 I I I I I I I 33 I FUND: General DEPARTMENT MISSION: I I I DEPARTMENT: City Engineer Provide engineering and construction management services for the City. DEPT NO: 61 DESRIPTION OF ACTIVITY: This department is responsible for general engineering services in the City, as well as preparation of feasibility studies, plans and specifications, and on-site inspection of City projects. The City Engineer also reviews all development proposals and plans. I - Complete an inventory of right-of-way needs on collector street system - Keep construction project files up-to-date and accurate - Communicate in written form to affected residents at least two (2) times during a construction project - Keep change orders at less than 5% of original contract amount - Provide in-house engineering at or below 15% of project construction cost - Keep in-house design below 7% of project cost - Provide good public relations with property owners adjacent to construction projects I I I I I I OBJECTIVES: HIGHLIGHTS/COMMENTS: Staffing: City Engineer, including step increases 25% of full time clerical 34 I I I I I I I I I Supplies/Materials: Computer maintainance contract Books, Materials and Software Support Services: Contractual engineering for 1999 Contractual engineering technical assistance Cellular phone Airtime Conferences and mileage Charges & Fees: Subscriptions and Memberships Capital Outlay: I FUND: #10 DEPARTMENT: City Engineer DEPT # 61 I BUDGET Actual Actual Budget YTD Oct Annual Requested Proposed Adopted ITEM 1996 1997 1998 1998 EST-98 1999 1999 1999 I Staffing 57,509 62,236 81,906 58,581 73,198 84,787 84,327 84,327 Supplies/Materials 320 43 1,050 306 900 1,050 1,050 1,050 I Support Services 7,805 16,935 17,500 14,852 18,100 17,400 16,900 16,900 Charges & Fees 239 89 300 113 200 300 200 200 I Capital Outlay 6,216 133 200 0 0 600 0 0 I Transfers 0 0 0 0 0 0 0 0 TOTAL 72,089 79,436 100.956 73,852 92,398 104,137 102,477 102,477 I SERVICE INDICATORS: City Engineer Hrs spent on City Projects 591 576 600 327 400 485 485 485 I Hrs charged to developers 25 117 400 14 20 55 55 55 I COST INDICATORS: Expenditures 72,089 79,436 100,956 73,852 92,398 104,137 102,477 102,477 I - Program Revenues Public Projects 26,411 27,270 28,000 15,638 23,800 26,000 26,000 26,000 Private Projects 1,500 6,953 24,500 810 1,200 4,000 4,000 4,000 I Other = Levy Dollars 45,213 44,178 48,456 57,404 67,398 74,137 72,477 72,477 I STAFFING' I Full time: City Engineer 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Clerical 0.25 0.25 0.25 0.25 0.25 0.25 0.25 I Part time: Clerical .50 I I I I 35 I FUND: General DEPARTMENT MISSION: I I I DEPARTMENT: Public Works Service Provide supervision and support for all public works functions; provides for public works utilities, shop and equipment maintenance and fuels DEPT NO: 62 DESCRIPTION OF ACTIVITY: The Public Works Service department is responsible for all general public works duties, maintenance of all public works equipment, and maintenance of the public works facility. I Includes step increases 25% of new clerical position I I I I I OBJECTIVES: - Perform preventative maintenance on all equipment within 100 miles or 10 hours of scheduled service - Perform 90% of City building repairs and preventative maintenance using City personnel HIGHLIGHTS/COMMENTS: Staffing: Supplies/Materials: Includes motor fuel, maintenance of equipment and buildings, and inventory supply items I I I I I I Support Services: Uniforms for crew Janitorial Services Utilities and telephone service for public works building Conference, mileage, meetings & seminars Miscellaneous - damage to private property (mailboxes, etc) Charges & Fees: Miscellaneous equipment rentals Membership to MN Street Superintendents Assn Capital Outlay: Replacement Radio Copier Transfers: Transfer to Equipment Replacement Fund I I I 36 I I FUND: #10 DEPARTMENT: Public Works Service DEPT # 62 I BUDGET Actual Actual Budget YTD Oct Annual Requested Proposed Adopted ITEM 1996 1997 1998 1998 Est-98 1999 1999 1999 I Staffing 181,638 173,382 142,628 139,032 160,018 148,342 147,540 147,540 Supplies/Materials 36,881 32,008 36,800 29,617 35,200 37,500 35,700 35,700 I Support Services 17,764 15,878 18,300 12,179 15,855 20,400 19,800 19,800 Charges & Fees 324 1,001 900 300 850 900 900 900 I Capital Outlay 0 0 0 0 0 5,300 1,250' 1,250 I Transfers 104,186 109,395 113,225 113,225 113,225 117,187 107,000 107,000 TOTAL 340,793 331,664 311,853 294.353 325.148 329,629 312,190 312,190 I SERVICE INDICA TORS: No of Gopher One calls 2,444 2,622 2,500 2,264 2,600 2,600 2,600 2,600 I No of vehicle repairs 98 105 100 77 110 110 110 110 COST INDICATORS' I Expenditures 340,793 331,664 311,853 294,353 325,148 329,629 312,190 312,190 I - Program Revenues = Levy Dollars 340,793 331,664 311,853 294,353 325,148 329,629 312,190 312,190 I STAFFING' I Full time: Supervisor of Oper. & Maint. 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Lt Equip Oper 1.60 1.90 1.90 1.90 1.90 1.90 1.90 1.90 I Clerical 0.25 0.25 0.25 0.25 0.25 0.25 0.25 Part time: I Clerical .50 I I I I 37 I FUND: General DEPARTMENT MISSION: I I I I I I I I I DEPARTMENT: Streets & Roadways To maintain and upgrade City streets, parking areas and storm water control systems in an efficient and economical manner DEPT NO: 63 DESCRIPTION OF ACTIVITY: Includes ongoing maintenance consisting of street patching, street sweeping, roadside mowing, painting of lane markings, minor storm sewer repair, and the annual sealcoating program. OBJECTIVES. - Develop a pavement management system to aid in scheduling of street projects - Paint lane markings on all designated streets - Sweep each City street at least once annually - Mow roadsides at least twice annually - Mow boulevards at least 6 times annually - Visually inspect storm drainage grates annually and repair as needed HIGHLIGHTS/COMMENTS: Staffing: Includes step increases Supplies/Materials: I Rock, gravel & bituminous for street & road repair 38 I I I I I I I I I Support Services: Safety training Contracted road striping Transfers: Transfer to Street Replacement Fund I FUND: #10 DEPARTMENT: Streets & Roadways DEPT # 63 BUDGET Actual Actual Budget YTD Oct Annual Requested Proposed Adopted I ITEM 1996 1997 1998 1998 EST-98 1999 1999 1999 I Staffing 65,072 72,658 90,505 51,628 65,939 94,102 93,591 93,591 Supplies/Materials 33,779 32,733 30,000 30,485 35,000 32,000 32,000 32,000 I Support Services 28,069 21,280 3,600 3,500 3,500 6,100 6,100 6,100 Charges & Fees 0 0 0 0 0 0 0 0 I Capital Outlay 0 0 0 0 0 0 0 0 I Transfers 270,000 290,000 340,000 340,000 340,000 360,000 360,000 360,000 TOTAL 396,920 416,671 464,105 425,613 444,439 492,202 491,691 491,691 I SERVICE INDICATORS: Miles of street State 3 3 3 3 3 3 3 3 I County 2 2 2 2 2 2 2 2 City - MSA 9 9 9 9 9 9 9 9 City - Local 38 40 40 40 40 40 40 40 I Miles Sealcoated 5 5 5 5 5 5 5 5 Tons of patch material 1,110 1,289 1,200 1,418 1,500 1,500 1,500 1,500 I COST INDICATORS: Expenditures 396,920 416,671 464,105 425,613 444,439 492,202 491,691 491,691 - Program Revenues I MSA Maintenance 13,750 13,750 13,750 13,750 13,750 13,750 13,750 13,750 Transfer from Street Fund 32,000 32,000 Budgeted Reserve 35,000 35,000 35,000 I = Levy Dollars 383,170 402,921 415,355 376,863 395,689 478,452 445,941 445,941 I STAFFING: Full time: I - Lt Equip Oper/Foreman 2.50 2.20 2.20 2.20 2.20 2.20 2.20 2.20 I I I I 39 I FUND: General DEPARTMENT MISSION: I I I DEPARTMENT: Snow & Ice Removal Provide snow and ice control for public streets and City owned parking lots to ensure the safe and efficient movement of traffic DEPT NO: 64 DESCRIPTION OF ACTIVITY' This department is reponsible for the plowing and removal of snow after a 2-inch or greater snowfall has occured. Street sanding with a salt/sand mixture is used as a measure of ice control, and is performed as needed. Includes step increases I I I I I I I OBJECTIVES' - Remove snow and ice and complete salt/sand operations within 14 hours after the end of a snow event - Complete widening and clean up functions within 48 hours of a snow event HIGHLIGHTS/COMMENTS: Staffing: Supplies/Materials: Sand and calcium chloride for ice control I I I I I I I 40 I I I FUND: #10 DEPARTMENT: Snow & Ice Removal DEPT # 64 I BUDGET Actual Actual Budget YTD Oct Annual Requested Proposed Adopted ITEM 1996 1997 1998 1998 EST-98 1999 1999 1999 I Staffing 32,777 22,127 26,605 9,434 26,605 27,466 27,317 27,317 Supplies/Materials 17,265 20,277 17,500 9,219 17,500 17,500 17 ,500 17,500 I Support Services 0 0 0 0 0 0 0 0 Charges & Fees 0 0 0 0 0 0 0 0 I Capital Outlay 0 0 0 0 0 0 0 0 I Transfers 0 0 0 0 0 0 0 0 TOTAL 50,042 42,404 44,105 18,653 44,105 44,966 44,817 44,817 I SERVICE INDICATORS: Miles of street plowed 41 41 41 41 41 41 41 41 I Tons of salt used 302 310 250 126 200 250 250 250 I Tons of sand used 912 1,250 1,000 916 1,200 1,200 1,200 1,200 Manhours spent 1 ,430 1,216 1,000 658 1,000 1,000 1,000 1,000 I No. of cul-de-sacs 85 85 87 87 87 88 88 88 plowed I COST INDICATORS: Expenditures 50,042 42,404 44,105 18,653 44,105 44,966 44,817 44,817 I - Program Revenues MN Snow Removal Aid 0 5,520 0 0 0 0 0 0 I = Levy Dollars 50,042 36,884 44,105 18,653 44,105 44,966 44,817 44,817 I STAFFING: Full time: I Lt Equip Oper/Foreman .50 .50 .50 .50 .50 .50 .50 .50 I I I 41 I FUND: General DEPARTMENT MISSION: Provide for street lighting and traffic signals at intersections and other locations throughout the" City for the safety of pedestrians and vehicular traffic DEPARTMENT: Traffic Control/St Lights DEPT NO: 65 DESCRIPTION OF ACTIVITY: Includes maintenace of semaphores and traffic control devices, and maintenance/replacement of regulatory and informational road signs. Provides for electricity for street lights and traffic control devices. OBJECTIVES: HIGHLIGHTS/COMMENTS: Supplies/Materials: Maintenance to semaphores and Hwy 7 & Vine Hill Road, Christmas Lake Road, County Road 19, Hwy 41 and Old Market Road Street signs & posts Support Services: 42 I I I I I I I I I I I I I I I I I I I I FUND: #10 DEPARTMENT: Traffic ControVStreet Lighting DEPT # 65 I BUDGET Actual Actual Budget YTD Oct Annual Requested Proposed Adopted ITEM 1996 1997 1998 1998 EST-98 1999 1999 1999 I Staffing 0 0 0 0 0 0 0 0 Supplies/Materials 4,021 4,161 4,000 3,754 4,686 4,500 4,500 4,500 I Support Services 33,546 34,762 33,500 26,111 34,300 34,000 34,000 34,000 Charges & Fees 0 0 0 0 0 0 0 0 I Capital Outlay 0 0 0 0 0 0 0 0 I Transfers 0 0 0 0 0 0 0 0 TOTAL 37,567 38,923 37,500 29,865 38,986 38,500 38,500 38,500 I SERVICE INDICATORS: No of street lights 182 182 185 187 187 190 190 190 I No of traffic signals 5 5 5 5 5 5 5 5 I COST INDICATORS: Expenditures 37,567 38,923 37,500 29,865 38,986 38,500 38,500 38,500 I - Program Revenues I = Levy Dollars 37,567 38,923 37,500 29,865 38,986 38,500 38,500 38,500 I STAFFING: I I I I I I 43 I FUND: General DEPARTMENT MISSION: I I I DEPARTMENT: Sanitation/Waste Rmv/Weeds Provide for the general sanitation and cleanliness of the City and provide for the treatment of noxious weeds on City properties. DEPT NO: 67 DESCRIPTION OF ACTIVITY: Activities include spraying of boulevards and roadways for weed control, and clean-up of properties in violation of City zoning and sanitation codes, as necessary. Miscellaneous staff time for property clean-ups I I I I I I I I I OBJECTIVES. - Resolve all property cleanup complaints - Resolve 100% of weed complaints HIGHLIGHTS/COMMENTS: Staffing: Support Services: Miscellaneous property clean-ups Contracted weed spraying services 44 I I I I I I I I FUND: #10 DEPARTMENT: Sanitation/Waste Removal/Weeds DEPT # 67 BUDGET Actual Actual Budget YTD Oct Annual Requested Proposed Adopted I ITEM 1996 1997 1998 1998 EST-98 1999 1999 1999 I Staffing 998 1,729 614 27,173 27,184 614 616 616 Supplies/Materials 0 0 0 0 0 0 0 0 I Support Services 3,621 3,376 4,000 82,613 82,650 4,000 4,000 4,000 Charges & Fees 0 0 0 0 0 0 0 0 I Capital Outlay 0 0 0 0 0 0 0 0 I Transfers 0 0 0 0 0 0 0 0 TOTAL 4,619 5,105 4,614 109,786 109,834 4,614 4,616 4,616 I SERVICE INDICATORS' No of weed complaints 3 2 5 2 2 2 2 2 I No of notices served 2 5 0 0 0 0 0 I No of parcels sprayed 0 0 0 0 0 0 0 0 Miles/roadside sprayed 10 10 10 10 10 10 10 10 I Spraying in Dollars 2,636 2,742 3,000 2,769 2,769 3,000 3,000 3,000 I COST INDICATORS' Expenditures 4,619 5,105 4,614 109,786 109,834 4,614 4,616 4,616 I - Program Revenues Fed Disaster Aid 75,000 0 0 0 I = Levy Dollars 4,619 5,105 4,614 109,786 34,834 4,614 4,616 4,616 I STAITING' I I I I 45 I FUND: General DEPARTMENT MISSION" To provide diseased tree inspection services to residents; to remove diseased trees located on City property; and to maintain and trim trees located on City rights-of-way and other property I I I DEPARTMENT: Tree Maintenance DEPT NO: 68 DESCRIPTION OF ACTIVITY: This department is responsible for detection and removal of diseased and unsafe trees on City rights-of-way and other properties, and pruning of trees on city property. Tree inspection services are provided to citizens on an on-call basis. 46 I I I I I I I I I I I I I I I I OBJECTIVES: - Remove 100% of diseased trees on public property - Respond to all property owner requests to identify diseased trees - Maintain and trim trees on City property which present a hazard to public HIGHLIGHTS/COMMENTS: Staffing: Includes step increases Supplies/Materials: Small Tools Paint for tree marking Support Services: Contracted tree and brush removal Tree inspection certification I FUND: #10 DEPARTMENT: Tree Maintenance DEPT # 68 BUDGET Actual Actual Budget YTD Oct Annual Requested Proposed Adopted I ITEM 1996 1997 1998 1998 EST-98 1999 1999 1999 I Staffing 6,166 3,655 8,172 4,751 8,269 8,498 8,452 8,452 Supplies/Materials 0 502 1,300 1,201 1,301 550 550 550 I Support Services 10,687 12,226 13,220 3,998 10,170 15,220 13,220 13,220 Charges & Fees 0 0 0 0 0 0 0 0 I Capital Outlay 0 0 0 0 0 0 0 0 I Transfers 0 0 0 0 0 0 0 0 TOTAL 16,853 16,383 22.692 9,950 19,740 24,268 22.222 22.222 I SERVICE INDICATORS: No of trees removed 18 22 20 5 10 20 20 20 I Yards of brush hauled 780 540 700 235 400 700 700 700 I COST INDICATORS: Expenditures 16,853 16,383 22,692 9,950 19,740 24,268 22,222 22,222 I - Program Revenues I = Levy Dollars 16,853 16,383 22,692 9,950 19,740 24,268 22,222 22,222 STAFFING: I Lt Equip Oper/Foreman .20 .20 .20 .20 .20 .20 .20 .20 I I I I I I 47 I FUND: General DEPARTMENT MISSION: Maintain City parks, trails & beaches to ensure safe and enjoyable recreational amenities, and coordinate recreational opportunities for City residents of all ages and physical abilities I I DEPARTMENT: Parks & Recreation DEPT NO: 69 DESCRIPTION OF ACTIVITY I I The department is responsible for the maintenance of all City parks, including playgrounds, ballfields, trails, ice rinks, buildings and other play areas. Winter ice skating, and summer recreation programs (administered by Minnetonka Community Schools) are coordinated under this department. OBJECTIVES: 48 I I I I I I I I I I I I I I I - Revise final park plan and trail plan - Plant at least 10 trees per year - address buffer along Freeman Field # 3 - Assist Shorewood Parks Foundation in coordination of fund raising efforts - Assist Shorewood Parks Foundation in building a concession bldg. - Freeman Park North - Continue to develop user support for funding improvements and maintenance in parks - Continue promotion of Shorewood's parks -Implement a policy for use and improvement of park land for organized sports organizations - Improve relationships with sports organizations HIGHLIGHTS/COMMENTS. Staffing: Includes step increases Part time includes permanent clerical Seasonal includes Summer employees and Winter Rink Attendants Supplies/Materials: Small tools Maintenance contracts for computer and office equipment Maintenance to park equipment and buildings Rock, black dirt, gravel, sand, fertilizers, seed for parks Support Services: Contracted park & trail planning services Playground and beach scheduling services - Mtka Community Services Contracted weed control. in parks Park utility and telephone charges Annual park newsletter Charges & Fees: Rental of oortable toilets Rental of Temoorarv Warmina House at Cathcart Park Caoital Outlav: Transfers: I FUND: #10 DEPARTMENT: Parks & Recreation DEPT # 69 BUDGET Actual Actual Budget YTD Oct Annual Requested Proposed Adopted I ITEM 1996 1997 1998 1998 EST-98 1999 1999 1999 Staffing 72,644 74,877 89,927 56,787 77,427 95,693 95,276 95,276 Supplies/Materials 16,790 16,441 19,600 9,635 15,700 19,200 19,200 19,200 I Support Services 12,885 15,570 23,200 16,098 21,500 19,400 25,400 25,400 Charges & Fees 6,927 8,016 7,030 6,329 8,030 8,730 8,730 8,730 Capital Outlay 739 289 0 0 0 5,000 0 0 I Transfers 30,000 20.000 10,000 10,000 10.000 10.000 0 0 TOTAL 139.985 135,193 149.757 98,849 132,657 158.023 148,606 148.606 SERVICE INDICATORS: I Acres of maint park 95.80 95.80 95.80 95.80 95.80 95.80 95.80 95.80 No. of ballfields Softball 3 3 3 3 3 3 3 3 Baseball 5 5 5 5 5 5 5 5 I No. of shelters 2 4 4 4 4 4 4 4 No. of hockey rinks 2 2 2 2 2 2 2 2 I No. of skating rinks 3 3 3 3 3 3 3 3 Miles of Trails 2.75 2.75 2.75 2.75 2.75 2.75 2.75 2.75 Cost of maint per acre 876 955 1,004 598 838 1,048 1,045 1,045 I No. of times rinks are cleaned & resurfaced 80 80 80 80 80 80 80 80 No. of picnic tables 40 45 45 45 45 45 45 45 No. of Tennis Courts 4 4 4 4 4 4 4 4 I COST INDICATORS: Expenditures 139,985 135,193 149,757 98,849 132,657 158,023 148,606 148,606 I - Program Revenues Sports Organizations 6,000 12,000 9,000 0 10,000 12,000 12,000 12,000 Tonka Bay - Beach 883 570 500 150 500 600 600 600 I Transfer from Trail Fund 0 0 0 3,000 3,000 6,000 6,000 6,000 Capital Levy 30,000 20,000 10,000 10,000 10,000 0 0 0 = Levy Dollars - Maint. 103,102 102,623 130,257 85,699 109,157 139,423 130,006 130,006 STAFFING: I Full time: Lt Equip Oper/Foreman 1.60 1.60 1.60 1.60 1.60 1.60 1.60 1.60 Clerical .25 .25 .25 .25 .25 .25 .25 I Part time: Clerical .50 I Seasonal: Summer 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Winter (rinks) 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 I I I I 49 I FUND: General DEPARTMENT: Capital Improvement DEPT NO: 70 DEPARTMENT MISSION: I I I I I I I I I I I I I I I I I I I To provide a conduit for funding of capital improvement program through the transfer of dollars levied through the City's General Fund DESCRIPTION OF ACTIVITY: Provides a conduit for the transfer of General Fund money to the appropriate fund. OBJECTIVES' None HIGHLIGHTS/COMMENTS: Capital Outlay: Lease Payment - Senior/Community Center Transfers: Office Equipment and Storm Drainage set aside. 50 I FUND: #10 DEPARTMENT: Capital Improvement DEPT # 70 BUDGET Actual Actual Budget YTD Oct Annual Requested Proposed Adopted I ITEM 1996 1997 1998 1998 EST-98 1999 1999 1999 I Staffing 0 0 0 0 0 0 0 0 Supplies/Materials 0 0 0 0 0 0 0 0 I Support Services 0 0 0 0 0 0 0 0 Charges & Fees 0 0 0 0 0 0 0 0 I Capital Outlay 0 37,544 37,550 37,544 37,544 37,550 37,550 37,550 I Transfers 20,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 TOTAL 20,000 62,544 62,550 62,544 62,544 62,550 62,550 62,550 I SERVICE INDICATORS: I COST INDICATORS' Expenditures 20,000 62,544 62,550 62,544 62,544 62,550 62,550 62,550 I - Program Revenues = Levy Dollars 20,000 62,544 62,550 62,544 62,544 62,550 62,550 62,550 I STAFFING' I I I I I I I I 51 I 52 I I I I I I I I I I I I I I I I I I I FUND: General DEPARTMENT MISSION: To provide for unanticipated increases in program costs and decreases in anticipated revenue; and to provide a source of funds for projects and purchases approved during the fiscal year by the City Council DEPARTMENT: Contingency DEPT NO: 71 DESCRIPTION OF ACTIVITY. Provides budgeted funds for increases in costs or programs which were not anticipated at the time the budget was established. Use of contingency funds is solely at the discretion of the City Council and requires a budget amendment be adopted by the City Council. OBJECTIVES: None HIGHLIGHTS/COMMENTS. Support Services: Council Contingency I FUND: #10 DEPARTMENT: Contingency DEPT # 71 I BUDGET Actual Actual Budget YTD Oct Annual Requested Proposed Adopted ITEM 1996 1997 1998 1998 EST-98 1999 1999 1999 I Staffing 0 0 0 0 0 0 0 0 Supplies/Materials 0 0 0 0 0 0 0 0 I Support Services 0 0 32,459 0 30,000 10,000 19,509 19,509 Charges & Fees 0 0 0 0 0 0 0 0 I Capital Outlay 0 0 0 0 0 0 0 0 I Transfers 0 0 0 0 0 0 0 0 TOTAL 0 0 32,459 0 30,000 10,000 19,509 19,509 I SERVICE INDICATORS: I COST INDICATORS: Expenditures 50,000 46,684 32,459 0 30,000 10,000 19,509 19.509 I - Program Revenues Refunds & Reimbursemts 1,074 1,000 855 1,000 2,000 2,000 2,000 I = Levy Dollars 48,926 46,684 31,459 (855) 29,000 8,000 17,509 17,509 I STAFFING" I I I I I I I 53 I FUND: MISSION: To provide a safe, clean, uninterrupted supply of drinking water to all City residents connected to the City water system. Water SUBFUND: Water Operations FUND NO: 60 DESCRIPTION Of ACTIVITY' Responsible for operation and maintenance of five (5) well systems, including all pumps and well houses, maintenence of water tower and treatment plant, and extension of new watermain and construction of new water facilities, as necessary. OBJECTIVES: - Supply a safe, clean uninterrupted source of water to all connections - Explore possibility of interconnecting with other communities - Perform pump repair and relining of Boulder Bridge Well HIGHLIGHTS/COMMENTS: Revenues: Estimated water sales based on quarterly billing at a rate of $1.45/1,000 gallorts Connection and permit revenues estimated based on 30 new homes Interest income Antenna Rental on Water Towers Expenses: Staffing: .10 Senior Accounting Clerk .30 Light Equipment Operator .10 Receptionist/Secretary Supplies/Materials: Office Supplies, including billing forms and postage Maintenance contracts for computer hardware and software Maintenance of Boulder Bridge Well Chemicals for water treatment Support Services: Engineering . Contract with Munitech for system maintenance Insurance on water system Water testing Water system analysis Charg~s & Fees: Sales Tax on commercial water sales State surcharge of $5.21/year on all connections Capital Outlay: Other: Water Purchased from other communities Meter purchases Well utility charges Transfers to Water Debt Service Fund and General Fund Depreciation (Non-cash expense accounts for future system replacement) 54 I I I I I I I I I I I I I I I I I I I I FUND: #60 FUND: Water Operations DEPT # 80 I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted ITEM 1996 1997 1998 1998 Est-98 1999 1999 REVENUE I Charges for Service 283,829 236,806 236,250 197,864 270,250 252,750 252,750 Misc. Revenue 84,050 86,126 60,900 45,761 64,900 61,167 61,167 I TOTAL REVENUE 367,879 322,932 297,150 243,625 335.150 313,917 313,917 EXPENSES I Staffing 5,679 13,749 19,637 8,937 12,264 20,440 20,440 Supplies/Materials 14,189 18,117 19,100 28,607 29,914 34,100 34,100 Support Services 62,703 75,900 63,550 63,635 69,153 67,050 67,050 I Charges & Fees 6,944 6,631 6,900 5,150 6,900 7,000 7,000 Other 82,143 67,158 68,600 47,065 67,200 66,200 66,200 I Capital Outlay 0 0 120,000 8,926 8,926 11 ,200 11 ,200 Transfers 10.726 40.000 40.000 40.000 40.000 42.400 42.400 Depreciation 80.649 91 ,470 130,000 0 130,000 140,000 140,000 I TOTAL EXPENSES 263,033 313,025 467,787 202,320 364,357 388,390 388.390 SERVICE INDICATORS: Miles of Water Line 16 16 16 16 16 16 16 I No. of Connections 980 1,028 1,055 1,052 1,072 1,102 1,102 No. of Hydrants 220 220 222 222 222 222 222 I Avg Daily Consump- gals 330,000 403,000 420,000 420,000 420,000 430,000 430,000 Water rate/1000 gals 1.45 1.45 1.45 1.45 1.45 1.45 1.45 CASH FLOW IMPACT: I Beqinninq Cash Balance 1,692.611 729,554 615.007 615.007 615,007 677.800 677,800 Revenues 367,879 322,932 297,150 243,625 335,150 313,917 313,917 I Expenditures (263,033) (313,025) (467,787) (202,320) (364,357) (388,390) (388,390) Depreciation 80,649 91,470 130,000 0 130,000 140,000 140,000 I Construction of Infrastructure (2,173,439) (142,388) Bond Proceeds. net 849.293 Other Cash Flow Imoacts 175.594 (73.536) (295) (38.000) I - Ending Cash Balance 729,554 615,007 574,370 656,017 677,800 743,327 743,327 STAFFING: I Sr. Acctg. Clerk .10 .10 .10 .10 .10 .10 .10 Lt. Equip. Oper./Foreman .25 .10 .10 .10 .10 .30 .30 Secretary/Recept .10 .10 .10 .10 .10 .10 .10 I I I 55 I 56 I I I I I I I I I I I I I I I I I I I FUND: Water MISSION- To provide for the retirement of debt incurred to construct water system improvements_ SUBFUND: Water Debt Service FUND NO: 60 DESCRIPTION OF ACTIVITY- Responsible for the accumulation of resources for the retirement of Water Fund debt, and for the periodic payment of principal and interest. OBJECTIVES- HIGHLIGHTS/COMMENTS: Revenues: Property Tax Levy for Debt Service Special Assessments on Water Improvements City of Victoria Payments Connection Charges Interest Income Transfers from Water Operating Fund Expenses: Staffing: Supplies/Materials: Support Services: Charges & Fees: Capital Outlay: Other: Debt service payments - Principal and interest I FUND: #60 FUND: Water - Debt Service DEPT # 80 I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted ITEM 1996 1997 1998 1998 EST-98 1999 1999 I REVENUE Property Tax 16,304 15 0 18 50 0 0 I Sp Assess/Connect Chgs 301,483 240,902 265,000 270,524 328,500 215,000 215,000 Misc. Revenue 0 96,565 54,521 54,521 54,521 51,848 51,848 I Transfers 0 40,000 40,000 40,000 40,000 40,000 40,000 TOTAL REVENUE 317,787 377,482 359,521 365,063 423,071 306,848 306,848 I EXPENSES I Staffing 0 0 0 0 0 0 0 Supplies/Materials 0 0 0 0 0 0 0 I Support Services 0 0 0 0 0 0 0 I Charges & Fees 0 0 0 0 0 0 0 Other - Debt Service 88,300 244,334 308,382 308,682 308,682 296,235 296,235 I Capital Outlay 0 0 0 0 0 0 0 I Transfers 0 0 0 0 0 0 0 TOTAL EXPENSES 88,300 244,334 308,382 308,682 308,682 296,235 296,235 I SERVICE INDICATORS: Outstanding Debt, Year End 2,780,000 2,655,000 2,470,000 2,470,000 2,470,000 2,290,000 2,290,000 I CASH FLOW IMPACT: I Beginning Cash Balance 97,000 326,487 459,635 459,635 459,635 574,024 . 574,024 I Revenues 317,787 377,482 359,521 365,063 423,071 306,848 306,848 Expenditures (88,300) (244,334) (308,382) (308,682) (308,682) (296,235) (296,235) I Ending Cash Balance 326,487 459,635 510,774 516,016 574,024 584,637 584,637 I STAFFING: I 57 I 58 I I I I I I I I I I I I I I I I I I I FUND: Sanitary Sewer MISSION. To provide a safe, sanitary sewer service to all City residents SUBFUND: Sanitary Sewer DEPT NO: 61 DESCRIPTION OF ACTIVITY. Major activities include maintenance of sixteen (16) lift stations, and cleaning, televising and repairing sewer mains to control inflow and infiltration. Sewage treatment is performed by Metropolitan Council Environmental Services (MCES) and is provided for in this area. OBJECTIVES: - Work with MCES to correct inflow and infiltration into the sanitary sewer system - Work with MCES to reduce sewage treatment costs to the City HIGHLIGHTS/COMMENTS. Revenues: Quarterly Sewer service charges at $65.00 per quarter Interest revenue from investment of Sewer Fund cash balances Other permit and connection fee revenues estimated based on 30 new homes Expenses: Staffing: .10 Senior Accounting Clerk .20 Light Equipment Operator .10 Receptionist/Secretary Supplies/Materials: Office Supplies, including billing forms and postage Maintenance contracts for computer hardware and software Support Services: Contract with Munitech for system maintenance Sewer Main Cleaning Inflow & Infiltration Control Insurance on sewer system Legal & engineering services Utilities Travel & seminars Charges & Fees: - . Metropolitan Council Environmental Services service access charges ($1,050 per new connection) Charges for sewage flow into City of Excelsior trunk mains Metrooolitan Council Environmental Services sewaae treatment charaes Caoital Outlav: Refurbish Enchanted Point Lift Station Emeraencv Power Wirina for Lift Stations Transfers: General Fund Overhead Costs Depreciation (Non-Cash Expense accounts for future system replacement) FUND: Recycling MISSION: To provide weekly pickup of recyclables to all City residents; provide for the annual pickup of household and yard wastes I I I I I I I I I I I I I I I I I I I SUBFUND: Recycling FUNDNO: 62 DESCRIPTION OF ACTIVITY: Weekly pick-up of newspaper, corrugated cardboard, recyclable plastics, glass and metal, and other recyclable materials. Includes annual City curbside pickup of large household items and brush, and operation of an annual brush/leaf composting drop-off site. OBJECTIVES: - Continue weekly pickup of recyclable materials - Hold curbside pickup of household and yard wastes in the Spring of the year - Provide a leaf and yard waste disposal site in Fall of the year HIGHLIGHTS/COMMENTS: Revenues: County Aid is a Hennepin County grant Charges for Service includes City Clean-up fees and a City Recycling Fee of $1.50 per month per household Tranfers/other includes transfers, interest income and revenue sharing from the Recycling Contractor Expenses: Staffing: Miscellaneous staffing for City Clean-up and Yardwaste Disposal Supplies/Materials: Office Supplies Support Services: Recycling contract with E-Z Recycling - $2.05/household/month for 2,400 households City Clean-up costs 60 I FUND: #62 FUND: Recycling DEPT # 84 I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted ITEM 1996 1997 1998 1998 EST-98 1999 1999 REVENUE I County Aid 21,590 21,501 20,400 21,332 21,332 20,265 20,265 I Charges for Service 48,945 50,389 63,700 50,695 64,100 65,700 65,700 Transfers/other 550 858 800 796 900 900 900 I TOTAL REVENUE & 71 ,085 72,748 84,900 72,823 86,332 86,865 86,865 OTHER SOURCES EXPENSES I Staffing 726 571 952 1 ,424 1,493 1,526 1,526 I Supplies/Materials 0 2,080 0 232 232 150 150 Support Services 70,221 70,150 85,040 63,445 81,620 83,310 83,310 I Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 0 0 0 0 0 0 0 I Transfers 0 0 0 0 0 0 0 TOTAL EXPENSES 70,947 72,801 85,992 65,101 83,345 84,986 84,986 I SERVICE INDICATORS: Avg. mo. Participant Hshlds. 1 ,484 1,256 1,300 1,257 1,257 1,300 1,300 I Avg. mo. tonage 61 80 70 75 75 75 75 I CASH FLOW IMPACT: Beginning Cash Balance 19,383 12,385 14,258 14,258 14,258 17,245 17,245 I Revenues 71,085 72,748 84,900 72,823 86,332 86,865 86,865 I Expenditures (70,947) (72,801 ) (85,992) (65,101) (83,345) (84,986) (84,986) Other Cash Flow Impacts (7,136) 1,926 I Ending Cash Balance 12,385 14,258 13,166 21,980 17,245 19,124 19,124 I STAFFING: I I I 61 FUND: Stormwater Management MISSION: To provide proper surface water and ground water management throughout the City. SUBFUND: Stormwater Management FUND NO: 63 DESCRIPTION OF ACTIVITY' Activities include maintenance of storm sewer system, including cleaning of catch basins, dredging of drainage ditches and retention ponds, and minor repairs to system problem areas. Provides partial funding for larger subwatershed drainage projects. OBJECTIVES: HIGHLIGHTS/COMMENTS' Revenues: Stormwater Management Utility Charges Misc. Revenue includes interest income and other misc. revenue Transfers from the General Fund Expenses: Staffing: .05 Senior Accounting Clerk .10 Light Equipment Operator/Foreman Supplies/Materials: Drainage Correction/Maintenance Materials Support Services: Engineering Contractual Services for drainage correction Capital Outlay: 62 I I I I I I I I I I I I I I I I I I I I FUND: #63 FUND: Stormwater Management Utility DEPT # 85 I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted ITEM 1996 1997 1998 1998 EST-98 1999 1999 REVENUE I Charges for Service 44,491 44,911 44,300 30,059 44,500 44,500 44,500 I Misc. Revenue 4,449 12,932 7,500 9,750 11,000 6,500 6,500 Transfers 110,000 10,000 10,000 10,000 10,000 10,000 10,000 TOTAL REVENUE & 158,940 67,843 61,800 49,809 65,500 61,000 61,000 I OTHER SOURCES EXPENSES I Staffing 1,360 3,251 8,273 1,664 2,457 8,531 8,531 I Supplies/Materials 0 2,278 10,000 119 500 4,000 4,000 Support Services 13,674 16,263 16,250 5,061 6,220 13,150 13,150 I Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 0 0 90,000 67,688 90,000 0 0 I Transfers 39,808 0 0 0 0 0 0 TOTAL EXPENSES 54,842 21 ,792 124,523 74,532 99,177 25,681 25,681 I SERVICE INDICATORS: I I CASH FLOW IMPACT: Beginning Cash Balance 98,249 189,385 233,903 233,903 233,903 200,226 200,226 I Revenues 158,940 67,843 61,800 49,809 65,500 61,000 61,000 Expenditures (54,842) (21,792) (124,523) (74,532) (99,177) (25,681 ) (25,681 ) I Other Cash Flow Impacts (12,962) (1,533) 35,319 I Ending Cash Balance 189,385 233,903 171,180 209,180 200,226 235,545 270,864 STAFFING: I Sr. Acctg. Clerk .05 .05 .05 .05 .05 .05 .05 Lt. Equip. Oper./Foreman .10 .10 .10 .10 .10 .10 .10 I I I 63 FUND: Liquor MISSION: To control the sale and distribution of packaged alcholic beverages within the City and to provide property tax relief the use of operation profits. I I I I I I I I I I I I I I I I I I I SUBFUND: FUND NO: 70 DESCRIPTION OF ACTIVITY: Provides for the sale of packaged alcoholic beverages to the general public. OBJECTIVES: - Effectively control the sale of packaged alcoholic beverages in the City - Reduce rent in Old Market Road Store through reduction of floor space - Produce a reasonable net profit HIGHLIGHTS/COMMENTS: Revenues: Estimated liquor sales Expenses: Staffing: 1.00 Operations Manager 3.00 Assistant Managers .15 Senior Accounting Clerk 14.00 Part time Sales Clerks Supplies/Materials: Office Supplies, Bags, Postage Support Services: Finance and Auditing Services Contractual Rug Service General and Liquor Liability Insurance Electric & Gas Utilities, and Refuse Hauling Charges & Fees: Building Rental Advertising Credit Card Service Charges Capital Outlay: Misc. Revenue/Expenditures: Interest Income & Service Charges 64 I FUND: #70 SUBFUND: Liquor Operations DEPT # I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted ITEM 1996 1997 1998 1998 Est-98 1999 1999 REVENUE I Sales 1,705,040 1,876,660 2,025,000 1,708,366 2,065,000 2,211,000 2,211,000 Cost of Goods 1,362,986 1,492,786 1,589,625 1.358,445 1,620,700 1,735,365 1,735,365 I GROSS PROFIT 342,054 383,874 435,375 349,921 444,300 475,635 475,635 EXPENSES I Staffing 179,397 181,364 192,375 160,283 193,625 215,450 215,450 Supplies/Materials 8,370 9,077 9,000 6,944 7,300 9,000 9,000 I Support Services 42,235 41,764 45,000 35,426 44,500 47,500 47,500 Charges & Fees 134,498 161,418 140,000 135,849 168,500 175,500 175,500 I Depreciation 10,376 10,551 12,000 8,966 10,775 9,625 9,625 Capital Outlay 0 0 0 0 0 0 0 I TOTAL EXPENSES 374,876 404,174 398,375 347,468 424,700 457,075 457,075 TOTAL OPERATING INCOME (LOSS) (32,822) (20,300) 37,000 2,453 19,600 18,560 18,560 I Transfers In/(Out) 0 (10,000) Misc. Revenue/(Expense) 4,419 7,256 7,500 4,621 5,750 7,500 7,500 NET INCOME (LOSS) (28,403) (13,044) 34,500 7,074 25,350 26,060 26,060 I SERVICE INDICATORS: I None CASH FLOW IMPACT: I Beainnina Cash Balance 95.150 52.376 55.487 55.487 55.487 85.862 85.862 Net Operating Income/Loss (32,822) (20,300) 37,000 2,453 19,600 18,560 18,560 I Depreciation 10,376 10,551 12,000 8,966 10,775 9,625 9,625 Other Cash Flow Impacts (20,328) 12,860 3,000 0 0 0 0 Ending Cash Balance 52,376 55,487 107,487 66,906 85,862 114,047 114,047 I - STAFFING: Full time: I Operations Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Assistant Manager 3.00 3.00 3.00 3.00 3.00 3.00 3.00 Sr. Acctg. Clerk .15 .15 .15 .15 .15 .15 .15 I Part time: Sales Clerks 16.00 15.00 14.00 14.00 14.00 14.00 14.00 I I I 65 BUDGET COMMENTS: MAYOR AND COUNCIL DEPT # 51 I Code # I 03 Council Salaries in 1999: Mayor $250/mo, Council $200/mo 06 City's portion of FICA tax I I 26 Awards and misc. supplies; Council Photos I I 35 Christmas Lake Milfoillnspection (2) 1,600 Council Policy Survey 6.000 37 Travel, Conferences, Schools 500 Appreciation Activities 2,300 38 Newsletters & Council Info Brochure 8.000 53 Subscriptions & Memberships Lake Minnetonka Conservation District (LMCD) 16,935 Assn of Metro Municipalities 2,200 League of MN Cities 4,200 I I I I I I I I I I I I 66 I I FUND: #10 ACTIVITY: Mayor and Council DEPT # 51 Code Actual Actual Budget YTD Oct Annual Requested Proposed Adopted # ITEM 1996 1997 1998 1998 Est-98 1999 1999 1999 I PERSONAL SERVICES 01 Regular Salaries 02 O.T. Salaries 03 Part Time Salaries 12,600 12,600 12,600 10,500 12,600 12,600 12,600 12,600 I 06 FICA City Share 964 964 964 803 964 964 964 964 07 PERA City Share 08 Ins. City Share 09 Medicare City Share I 10 Other Withhold. Total 13,564 13,564 13,564 11,303 13,564 13,564 13,564 13,564 SUPPLIES I 20 Office Supplies 21 Motor Fuel & Lube 22 Small Tools 23 Maint-Equipment I 24 Maint-Buildings 26 General Supplies 1,503 1,207 1,200 943 1,200 1.200 1.200 1,200 Total 1,503 1,207 1,200 943 1,200 1,200 1,200 1,200 OTHER SERVICES I 30 Legal 31 Financial 32 Audit 33 Engineering I 34 Planning 35 Contractual 1,893 1,595 3,600 1,627 1,627 3,600 7,600 7,600 36 Communication 37 Travel, Conf,Sch 2,060 2,854 3,300 38 2,500 3,300 2,800 2,800 I 38 Print/Publish 7,219 6,893 13,000 6,874 9,000 10,000 8,000 8,000 39 Utilities- Gas./Elec. 40 Improvements I 41 Ins. -Total 42 Debt Service 43 Misc. Services Total 11,172 11,342 19,900 8,539 13,127 16,900 18,400 18,400 I OTHER CHARGES 50 Rental 50 50 52 Licenses-Taxes 53 Subscrip-Member 24,750 27,635 26,986 26,879 26,879 24,335 23,335 23,335 I 54 State Surchgs 55 Interest- Interfund Loan 56 Allocated Expense I from other Depts Total 24,750 27,635 26,986 26,929 26,929 24,335 23,335 23,335 CAPITAL OUTLAY I 60 Land 61 Buildings 62 Machinery-Equip 63 Other Improve 64 Future I 65 Fum & Fixtures Total 0 0 0 0 0 0 0 TRANSFERS I 70 Permanent 71 Temporary 72 Refund-Reimburse. Total 0 0 0 0 0 0 0 I TOTAL ACCOUNT 50,989 53,748 61,650 47,714 54,820 55.999 56.499 56,499 I I 67 BUDGET COMMENTS: ADMINISTRATION DEPT # 52 Code # 01 100% Administrator's Salary 1/3 Executive Secretary/Deputy Clerk 23 Computer contracts 26 Books & Mise Supplies includes set of revised State Statutes 35 Labor Relations Associates 37 MCMA. LMC. ICMA & Rotary Conferences. Education & Mileage 53 Subscriptions & Memberships ICMA MCMA MAMA Excelsior Rotary I I I I 175 I I 2.550 I 3.000 I I 520 75 20 135 I I I I I I I I I 68 I I FUND: #10 General ACTIVITY Administration DEPT # 52 Code Actual Actual Budget YTD Oct Annual Requested Proposed Adopted # ITEM 1996 1997 1998 1998 EST-98 1999 1999 1999 I PERSONAL SERVICES 01 Regular Salaries 77,371 78,290 76,954 69,968 76,954 79,262 79,262 79,262 02 O.T. Salaries I 03 Part Time Salaries 05 MN Unemp Comp 06 FICA City Share 5,912 6,035 5,887 5,355 5,887 6,064 6,064 6,064 07 PERA City Share 3,418 3,441 3,986 3,478 3,986 4,106 4,106 4,106 08 Ins. City Share 7,194 7,541 8,219 6,533 8,219 8,761 8,228 8,228 I 09 Medicare City Share 10 Other Total 93,895 95,307 95,046 85,334 95,046 98,193 97,660 97,660 I SUPPLIES 20 Office Supplies 21 Motor Fuel & Lube 22 Small Tools I 23 Maint-Equiprnent 164 194 175 164 175 175 175 175 24 Maint-Buildings 26 General Supplies 353 336 400 86 400 400 400 400 Total 517 530 575 250 575 575 575 575 I OTHER SERVICES 30 Legal 31 Financial 32 Audit I 33 Engineering 34 Planning 35 Contractual 2,427 2,442 3,500 2,515 3,000 2,550 2,550 2,550 36 Communication I 37 Travel, Conf,Sch 3,444 3,839 3,400 2,163 3,400 3,000 3,000 3,000 38 PrinVPublish 39 Utilities- Gas.lElec. I 40 Improvements 41 Ins.-Total 42 Debt Service 43 Misc. Services Total 5,871 6,281 6,900 4,678 6,400 5,550 5,550 5,550 I OTHER CHARGES 50 Rental 52 Licenses-Taxes I 53 Subscrip-Member 701 877 725 791 800 750 750 750 54 State Surchgs 55 Interest- Interfund Loan I 56 Allocated Expense from other Depts Total 701 877 725 791 800 750 750 750 I CAPITAL OUTLAY 60 Land 61 Buildings 62 Machinery-Equip I 63 Other Improve 64 Future 65 Furn & Fixtures Total 0 0 0 0 0 0 0 0 I TRANSFERS 70 Permanent 71 Temporary 72 Refund-Reimburse. I Total 0 0 0 0 0 0 0 0 TOTAL ACCOUNT 100,984 102.995 103,246 91,053 102.821 105,068 104,535 104,535 I I 69 BUDGET COMMENTS: GENERAL GOVERNMENT SERVICES I DEPT # 53 Code # I 01 2/3 Executive Secretary/Deputy Clerk 70% Secretary/Receptionist I 25% FIT Clerical 03 Part-time Clerical (15 hrs/wk x 52 wks x $11.37) 8,868 Part-time, Seasonal 6,000 I 20 Office supplies, postage, postage permits, I Computer paper & copier supplies. 23 Computer contracts 750 I Election equipment (3 vote tabulating machines) 750 26 General Supplies 125 I LMC Directory - 7 copies 225 Truth in Taxation Notices 500 Voters Registrations 200 I 35 Duplicate Tapes 100 Council Recording Secretary 5,400 I ($150 x 3 mtgs x 12 mos) Computer Consulting 2,000 37 Travel, Conferences & Schools: State Clerks Conference - Teri 300 I Misc. Seminars, Mileage & MCFOA Mtgs 1,550 Computer Training 1,000 38 Legal Notices - All General Fund I except Capital Projects I 53 MCFOA Dues 50 IIMC - MN Clerk Assn. 130 63 Voting Booths (4-5) 1,000 I I I I I I 70 I I FUND: #10 General ACTIVITY: General Government Services OEPT #53 Code Actual Actual Budget YTO Oct Annual Requested Proposed Adopted # ITEM 1996 1997 1998 1998 EST-98 1999 1999 1999 I PERSONAL SERVICES 01 Regular Salaries 41,176 41,870 50,763 40,440 50,763 53,431 53,431 53.431 02 O.T. Salaries 95 100 I 03 Part Time Salaries 26,366 20,375 19,109 18,822 21,000 14,868 14,868 14,868 05 MN Unemp Comp 06 FICA City Share 5,039 4,538 5,345 4,311 5,345 5,225 5,225 5,225 07 PERA City Share 2,348 2,465 3,076 2,335 3,076 3,227 3,227 3,227 I 08 Ins. City Share 3,740 4,384 5,422 3,680 5,422 5,906 5,547 5,547 09 Medicare City Share 10 Other Total 78,669 73,632 83,715 69,683 85,706 82,657 82,298 82,298 I SUPPLIES 20 Office Supplies 14,461 12,826 16,500 10,369 13,000 16,500 14,000 14,000 21 Motor Fuel & Lube 22 Small Tools I 23 Maint-Equipment 1,609 2,159 1,500 696 1,000 1,500 1,500 1,500 24 Maint-Buildings 26 General Supplies 1 ,421 1,133 1,500 720 1,000 1.500 1.500 1,500 Total 17,491 16,118 19,500 11,785 15,000 19,500 17,000 17,000 I OTHER SERVICES 30 Legal 31 Rnancial I 32 Audit 33 Engineering 34 Planning 35 Contractual 9,594 12,301 7,500 5,888 7,500 7,500 7,500 7,500 36 Communication I 37 Travel, Conf,Sch 1,879 2,629 2,850 1,679 2,000 2,850 2,850 2,850 38 Print/Publish 3,395 3,231 3,500 2,453 3,000 3,500 3,500 3,500 39 Utilities- Gas./Elec. I 40 Improvements 41 Ins.-Total 42 Debt Service 43 Misc. Services 563 I Total 14,868 18,724 13,850 10,020 12,500 13,850 13,850 13.850 OTHER CHARGES 50 Rental I 52 Licenses-Taxes 53 Subscrip-Member 185 165 200 170 170 200 200 200 54 State Surchgs 55 Interest- Interfund Loan I 56 Allocated Expense from other Depts Total 185 165 200 170 170 200 200 200 I CAPITAL OUTLAY 60 Land 61 BuRdings 62 Machinery-Equip I 63 Other Improve 1,000 2,300 2,173 2,173 1,000 1,000 1,000 64 Future 65 Fum & Rxtures Total 1,000 0 2,300 2,173 2,173 1,000 1,000 1.000 I TRANSFERS 70 Permanent 71 Temporary I 72 Refund-Reimburse. Total 0 0 0 0 0 0 0 0 TOTAL ACCOUNT 112.213 108,639 119,565 93,831 115,549 117.207 114.348 114,348 I I 71 I FUND: #10 General ACTIVITY: Finance DEPT # 54 Code Actual Actual Budget YTO Oct Annual Requested Proposed Adopted # ITEM 1996 1997 1998 1998 EST-98 1999 1999 1999 I PERSONAL SERVICES 01 Regular Salaries 73,062 77,912 75,691 65,057 75,691 77,962 77,962 77,962 02 O.T. Salaries I 03 Part Time Salaries 06 FICA City Share 5,049 5,235 5,790 4,327 5,790 5,964 5,964 5,964 07 PERA City Share 3,273 3,490 3,921 3,365 3,921 4,038 4,038 4,038 08 Ins. City Share 6,535 7,278 8,084 5,864 8,084 8,617 8,093 8,093 I 09 Medicare City Share 10 Other Withhold. Total 87,919 93,915 93,486 78,613 93,486 96,581 96,057 96,057 SUPPLIES I 20 Office Supplies 1,154 599 1,200 274 1,000 1,200 1,200 1,200 21 Motor Fuel & Lube 22 Small Tools 23 Maint-Equipment 2,918 1,847 1,900 328 1,900 2,500 2,500 2,500 I 24 Maint-Buildings 26 General Supplies 42 72 200 116 200 200 200 200 Total 4,114 2,518 3,300 718 3,100 3,900 3,900 3,900 I OTHER SERVICES 30 Legal 31 Financial 32 Audit I 33 Engineering 34 Planning 35 Contractual 36 Communication I 37 Travel, Conf,Sch 1,280 4,731 5,000 2,971 5,000 5,500 5,000 5,000 38 Print/Publish 975 346 900 1,377 1,377 900 900 900 39 Utilities- GasJElec. 40 Improvements I 41 lns.-Total 42 Debt Service 43 Misc. Services 45 Service Chgs. 1,197 1,184 1,300 882 1,000 1,200 1,200 1,200 I Total 3,452 6,261 7,200 5,230 7,377 7,600 7,100 7,100 OTHER CHARGES 50 Rental I 52 Licenses-Taxes 53 Subscrip-Member 644 710 800 725 725 800 800 800 54 State Surchgs 55 Interest- Interfund Loan I 56 Allocated Expense from other Oepts Total 644 710 800 725 725 800 800 800 I CAPITAL OUTLAY 60 Land 61 Buildings 62 Machinery-Equip I 63 Other Improve 64 Future 65 Fum & Fixtures 300 284 284 Total 0 0 300 284 284 0 0 0 I TRANSFERS 70 Permanent 71 Temporary I 72 Refund-Reimburse. Total '0 0 0 0 0 0 0 0 TOTAL ACCOUNT 96,129 1 03,404 105,086 85,570 104,972 108.881 107,857 107,857 I I 73 BUDGET COMMENTS: PROFESSIONAL SERVICES DEPT # 55 Code # 20 Assessor Supplies 30 Legal: Monthly Retainer $400 x 12 = Prosecutions General legal Litigation Mediation Services 32 Audit - General ($10,000 est. x 60%) 35 Assessor Services I I I I I I I I 4,800 18,100 36,000 20,100 1,000 I I I I I I I I I I 74 I BUDGET COMMENTS: PLANNING & ZONING DEPT # 56 I Code # I 01 95% of salary cost for Planning Director 70% Planning Assistant ( 32 Hour Position) I 03 Part-time clerical I 23. Computer contracts 500 I 26 General Supplies: Books Graphics materials Franklin Planner Supplies 200 200 I I 35 Planning Commission Recording Secretary ($150 x 20 mtgs) 3,000 Traffic Counts 2,000 Database Contractual 2,000 36 Air Time - Cellular Phone 37 Travel, Conferences & Schools: Computer Training 350 Misc. Conferences/Seminars 400 Mileage 750 Sensible Land Use Coalition Meetings 200 GTS Training Session - 4 P.C. Members 300 Education 100 38 PrinVPublish: Comprehensive Plan brochure 53 Subscriptions & Memberships: APA 110 MN APA (3) 90 APA Joumal 30 Zoning News (4) 100 Sensible Land Use Coalition 75 63 Cellular Phone 300 4-drawer File 150 I I I I I I I I I I I 76 I I FUND: # 10 General ACTIVITY Planning & Zoning DEPT # 56 Code Actual Actual Budget YTD Oct Annual Requested Proposed Adopted # ITEM 1996 1997 1998 1998 EST-98 1999 1999 1999 I PERSONAL SERVICES 01 Regular Salaries 72,840 74,312 71,667 62,652 71,667 73,817 73,817 73,817 02 O.T. Salaries I 03 Part Time Salaries 1,266 919 3,600 06 FICA City Share 4,860 4,943 5,758 4,095 5,482 5,647 5,647 5,647 07 PERA City Share 3,320 3,370 3,712 3,240 3,712 3,824 3,824 3,824 08 Ins. City Share 6,494 6,971 7,654 5,660 7,654 8,159 7,663 7,663 I 09 Medicare City Share 10 Other Withhold. Total 88,780 90,515 92,391 75,647 88,515 91,447 90,951 90,951 SUPPLIES I 20 Office Supplies 21 Motor Fuel & Lube 22 Small Tools 23 Maint-Equipment 328 453 1,000 164 175 500 500 500 I 24 Maint-Buildings 26 General Supplies 767 406 400 468 500 400 400 400 Total 1,095 859 1,400 632 675 900 900 900 I OTHER SERVICES 30 Legal 31 Financial I 32 Audit 33 Engineering 34 Planning 35 Contractual 4,157 3,527 10,500 2,415 7,000 7,000 7,000 7,000 36 Communication 1,025 905 850 559 850 850 850 850 I 37 Travel, Conf,Sch 2,160 1,338 2,500 1,532 2,000 2,500 2,100 2,100 38 Print/Publish 40 1,000 4 500 1,000 1,000 1,000 39 Utilities- GasJElec. I 40 Improvements 41 Ins.-Total 42 Debt Service 43 Misc. Services I Total 7,382 5,770 14,850 4,510 10,350 11,350 10,950 10,950 OTHER CHARGES 50 Rental 52 Licenses-Taxes I 53 Subscrip-Member 291 427 405 388 400 400 400 400 54 State Surchgs 55 Interest- Interfund Loan I 56 Allocated Expense from other Depts Total 291 427 405 388 400 400 400 400 I CAPITAL OUTLAY 60 Land 61 Buildings 62 Machinery-Equip 767 500 284 300 I 63 Other Improve 450 450 450 64 Future 65 Fum & Fixtures Total 0 767 500 284 300 450 450 450 I TRANSFERS 70 Permanent 71 Temporary I 72 Refund-Reimburse. Total 0 0 0 0 0 0 0 0 TOTAL ACCOUNT 97,548 98,338 109.546 81 ,461 100.240 104,547 103,651 103,651 I I 77 BUDGET COMMENTS: MUNICIPAL BLDG. CITY HALL DEPT # 57 Code # 23 Maintenance Contracts: Copiers (2) Computers Duplicator Other 24 Bldg. Maint., recharge fire extinguisers, painting, etc. 26 Cleaning supplies, ice control for sidewalks, Coffee supplies, pop purchases, paper supplies Software Upgrades Property Tax Info Upgrades from County 35 Janitorial, pest control & rugs Intemet Access Charges 36 City Hall telephone expense 39 Electric and Gas utility & refuse hauling I I I I 2,500 1,550 500 450 I I 15,Oof I 2,500 800 200 I 3,640 360 I I I 41 Insurance package - Including Worker's Compensation (All Dept's) 50 Rental on Postage Meter & Pop Machine I 52 Special Assessments - City owned property (includes misc. County charges) State Sales & Use Tax I 65 Office Chair I I I I I 78 I I BUDGET COMMENTS: POLICE DEPT # 58 Code # I I I I 21 Gas/Oil for Snowmobile Patrol I 23 Maintenance of Snowmobile 26 Mailings to Snowmobile owners Signs for trails I I I 35 Police Contract Traffic Patrol Officer Less COPSFAST Grant Extension 489,476 69,302 (15,000) I 39 Electricity for Civil Defense Sirens 43 Court Officer Expense Prisoner Expense Annual Auxiliary Police Dinner 2.500 5,050 450 I I 70 Transfer to Equipment Replacement Fund for Snowmobile Replacement I I I I I I 80 I I FUND: #10 General ACTIVITY Fire Protection DEPT # 59 Code Actual Actual Budget YTD Oct Annual Requested Proposed Adopted # ITEM 1996 1997 1998 1998 EST-98 1999 1999 1999 I PERSONAL SERVICES 01 Regular Salaries 02 O.T. Salaries 03 Part Time Salaries I 06 FICA City Share 07 PERA City Share 08 Ins. City Share 09 Medicare City Share I 10 Other Withhold. Total 0 0 0 0 0 0 0 0 SUPPLIES I 20 Office Supplies 21 Motor Fuel & Lube 22 Small Tools 23 Maint-Equipment I 24 Maint-Buildings 26 General Supplies Total 0 0 0 0 0 0 0 0 OTHER SERVICES I 30 Legal 31 Financial 32 Audit 33 Engineering I 34 Planning 35 Contractual 136,942 151,893 156,623 156,623 156,623 166,355 166,355 166,355 36 Communication 37 Travel, Conf,Sch I 38 Print/Publish 39 Utilities- Gas.lElec. 40 Improvements I 41 Ins.-Total 42 Debt Service 43 Misc. Services Total 136,942 151,893 156,623 156,623 156,623 166,355 166,355 166,355 I OTHER CHARGES 50 Rental 52 Licenses-Taxes 53 Subscrip-Member I 54 State Surchgs 55 Interest- Intertund Loan 56 Allocated Expense I from other Depts Total 0 0 0 0 0 0 0 0 CAPITAL OUTLAY I 60 Land 61 Buildings 62 Machinery-Equip 63 Other Improve 455 I 64 Future 65 Fum & Fixtures Total 0 455 0 0 0 0 0 0 TRANSFERS I 70 Permanent 71 Temporary 72 Refund-Reimburse. Total 0 0 0 0 0 0 0 0 I TOTAL ACCOUNT 136,942 152,348 156,623 156,623 156.623 166,355 166,355 166,355 I I 83 BUDGET COMMENTS: PROTECTIVE INSPECTION I DEPT # 60 Code # I 01 5% of Planning Director 30% Planning Assistant I 100% Building Inspector 10% Secretary/Receptionist I 23 Computer Maintenance 175 I 26 General Supplies: Books 150 I Film & Processing 300 I 35 Contractual Inspections during vacations, sick leave 36 Cellular Telephone & Air Time I 37 Travel, Conferences & Schools: Northstar meetings 100 Inspect. classes 225 I Conferences 250 Mileage 2,125 38 Print permit application forms 400 43 Animal Control 18,000 I I 53 Subscriptions & Memberships: I LC.B.O. 80 Northstar Chapter - ICBO 20 54 City remittances of building permit surcharges to State I I I I I I 84 I I FUND: #10 General ACTIVITY Protective Inspection DEPT # 60 Code Actual Actual Budget YTD Oct Annual Requested Proposed Adopted # ITEM 1996 1997 1998 1998 EST-98 1999 1999 1999 I PERSONAL SERVICES 01 Regular Salaries 49,566 50,944 56,821 43,849 56,821 58,670 58,670 58,670 02 O.T. Salaries I 03 Part Time Salaries 23 06 FICA City Share 3,655 3,528 4,347 3,046 4,347 4,488 4,488 4,488 07 PERA City Share 2,222 2,282 2,943 2,191 2,943 3,039 3,039 3,039 08 Ins. City Share 4,446 4,734 6,069 3,950 6,069 6,485 6,090 6,090 I 09 Medicare City Share 10 Other Withhold. Total 59,912 61 ,488 70,180 53,036 70,180 72,682 72,287 72,287 SUPPLIES I 20 Office Supplies 21 Motor Fuel & Lube 22 Small Tools 23 Maint-Equipment 200 175 200 175 175 I 24 Maint-Buildings 26 General Supplies 847 48 400 146 400 450 450 450 Total 847 48 600 146 575 650 625 625 I OTHER SERVICES 30 Legal 31 Financial 32 Audit I 33 Engineering 34 Planning 35 Contractual 300 1,000 280 500 1,000 500 500 36 Communication 641 377 500 243 400 500 500 500 I 37 Travel, Conf,Sch 2,399 2,200 2,700 1,541 2,200 2,700 2,700 2,700 38 Print/Publish 377 355 300 294 300 400 400 400 39 Utilities- Gas./Elec. 40 Improvements I 41 Ins.-Total 42 Debt Service 43 Animal Control 13,254 13,367 14,000 14,464 20,000 18,000 18,000 18,000 44 Other Services I Total 16,971 16,299 18,500 16,822 23,400 22,600 22,100 22,100 OTHER CHARGES 50 Rental I 52 Licenses-Taxes 53 Subscrip-Member 85 85 100 85 85 100 100 100 54 State Surchgs 7,471 8,324 7,000 4,388 7,000 7,000 7,000 7,000 55 Interest- I Interfund Loan 56 Allocated Expense from other Depts Total 7,556 8,409 7,100 4,473 7,085 7,100 7,100 7,100 I CAPITAL OUTLAY 60 Land 61 Buildings 62 Machinery-Equip I 63 Other Improve 150 107 107 64 Future 65 Fum & Fixtures Total 0 0 150 107 107 0 0 0 I TRANSFERS 70 Permanent 71 Temporary I 72 Refund-Reimburse. Total 0 0 0 0 0 0 0 0 TOTAL ACCOUNT 85,286 86,244 96.530 74,584 101.347 103.032 102.112 102.112 I I 85 BUDGET COMMENTS: CITY ENGINEER DEPT # 61 Code # 01 100% City Engineers Salary 25% FfT Clerical 23 Computer Maintenance 26 Books & Materials Software Upgrades 33 Engineering - General Contractual 35 Contractual Engineering Tech Assistance 36 Cellular phone time 37 Conferences & Mileage 53 Subscriptions & Memberships I I I I I 300 I 300 450 I I I I I I I I I I I I 86 I I BUDGET COMMENTS: PUBLIC WORKS SERVICE DEPT # 62 I Code # I 01 100% Public Works Supervisor 1.90 Light Equipment Operators .25 FfT Clerical I I I 21 Gasoline, Diesel Fuel for operating equipment 22 Small tools, shovels, wrenches etc. 23 Maintenance of Equipment, includes Radios 24 Maintenance to buildings 26 Inventory Items: cutting edges, automotive supplies, cleaning & shop supplies First aid equipment and personal safety equipment I I I 35 Laundry service - uniforms, towels Janitorial Services Fire Suppression System Monitoring I 36 Telephones and pager 37 Public Works State Conference and Misc. Public Works Meetings 39 Utilities - Gas & Electric I 43 Damage to private property - mailboxes, etc. 44 Drug monitoring and testing 50 Mise equip rental for all PW Depts. 52 Fuel Tax & Mise Licenses 53 Subscriptions & memberships MN Street Superintendents Assn. 62 Replacement Radio 750 Copier 500 70 Transfer to Equipment Replacement Fund I I I I I I I 88 I I FUND: #10 General ACTIVITY: Public Works Service DEPT # 62 I Code Actual Actual Budget YTD Oct Annual Requested Proposed Adopted # ITEM 1996 1997 1998 1998 Est-98 1999 1999 1999 PERSONAL SERVICES I 01 Regular Salaries 150.896 142.633 115.217 114.378 130.000 119.540 119.540 119.540 02 O.T. Salaries 59 389 300 48 300 300 300 300 03 Part Time Salaries 822 06 FICA City Share 11.151 10.503 8.837 8,446 9.968 9.145 9.145 9,145 07 PERA City Share 5.6n 6,408 5,968 5.914 6,750 6,ln 6,ln 6.177 I 08 Ins. City Share 13,033 13.449 12.306 10.246 13,000 13,180 12,378 12.378 09 Medicare City Share 10 Other Withhold. Total 181,638 173,382 142,628 139,032 160,Q18 148,342 147.540 147.540 I SUPPLIES 20 Office Supplies 21 Motor Fuel & Lube 15,089 12,044 14,000 8,828 11,000 14.500 13,500 13,500 I 22 Small Tools 1,012 904 1,000 486 1,000 1,000 1,000 1,000 23 Maint-Equipment 11,161 11,088 12,000 12,565 14.000 12,000 12,000 12,000 24 Maint-Buildings 1,575 882 1,200 982 1,200 1,200 1,200 1,200 26 General Supplies 8,044 7.090 8,600 6,756 8.000 8.800 8.000 8,000 I Total 36.881 32,008 36,800 29,617 35.200 37,500 35,700 35,700 OTHER SERVICES 30 Legal I 31 Financial 32 Audit 33 Engineering 34 Planning I 35 Contractual 5,552 5,842 5,200 4.549 6,000 7,200 7,500 7,500 36 Communication 1,419 1,299 1,500 1.015 1,350 1,500 1,500 1,500 37 Travel, Conf,Sch 904 686 1.500 295 800 1,500 1,200 1,200 38 Print/Publish 39 Utilities- 9.288 7.618 9,500 5.615 7.000 9.500 9,000 9,000 I Gas.lElec. 40 Improvements 41 Ins.-Total 42 Debt Service I 43 Misc. Services 201 86 300 300 300 300 200 200 44 Other Services 400 347 300 405 405 400 400 400 Total 17,764 15,878 18;300 12,179 15,855 20,400 19,800 19,800 OTHER CHARGES I 50 Rental 28 510 500 500 500 500 500 52 Licenses-Taxes 296 491 350 300 350 350 350 350 53 Subscrip-Member 50 50 50 50 54 State Surchgs I 55 Interest- Interfund Loan 56 Allocated Expense from other Depts I Total 324 1,001 900 300 850 900 900 900 CAPITAL OUTLAY 60 Land I 61 Buildings 62 Machinery-Equip 5,300 1,250 1,250 63 Other Improve 64 Future I 65 Fum & Fixtures Total 0 0 0 0 0 5,300 1,250 1,250 TRANSFERS I 70 Permanent 104,186 109,395 113,225 113,225 113,225 117,187 107,000 107,000 71 Temporary 72 Refund-Reimburse. Total 104.186 109,395 113,225 113,225 113,225 117,187 107,000 107,000 I TOTAL ACCOUNT 340.793 331.664 311 ,853 294,353 325.148 329.629 312.190 312,190 I 89 BUDGET COMMENTS: STREETS AND ROADWAYS DEPT It 63 Code It 01 Street Maintenance salaries. 2.2 Ught Equip. Operators 26 Rock, gravel, black dirt & asphalt 37 Safety Training 43 Warning lights when street repair in progress. Striping centerlines (Addl. striping is anticipated) 70 Transfer to Street Reserve Fund Street Improvements Overlays Seal Coaling I I I I I I I I I I I I I 225,000 80,000 55.000 I I I I I 90 I I FUND: #10 General ACTIVITY: Streets and Roadways DEPT # 63 Code Actual Actual Budget YTD Oct Annual Requested Proposed Adopted # ITEM 1996 1997 1998 1998 EST.98 1999 1999 1999 I PERSONAL SERVICES 01 Regular Salaries 53,324 59,879 72,777 42,081 52,777 75,460 75,460 75,460 02 O.T. Salaries 406 463 500 213 500 500 500 500 I 03 Part Time Salaries 109 06 FICA City Share 3,893 4,345 5,606 3,129 4,076 5,811 5,811 5,811 07 PERA City Share 2,407 2.703 3,796 2,420 2,760 3,935 3,935 3,935 08 Ins. City Share 4,933 5,268 7,826 3,785 5,826 8,396 7,885 7,885 09 Medicare City Share I 10 Other Withhold. Total 65,072 72,658 90,505 51,628 65,939 94,102 93,591 93.591 SUPPLIES I 20 Office Supplies 21 Motor Fuel & Lube 22 Small Tools 23 Maint-Equipment I 24 Maint-Buildings 26 General Supplies 33,779 32,733 30,000 30,485 35,000 32,000 32,000 32,000 Total 33,779 32,733 30,000 30,485 35,000 32,000 32.000 32.000 I OTHER SERVICES 30 Legal 31 Financial 32 Audit I 33 Engineering '7 C 34 Planning L- 35 Contractual 25,149 21,280 36 Communication 37 Travel, Conf,Sch 100 100 100 100 I 38 Print/Publish 39 Utilities- Gas./Elec. 40 Improvements I 41 Ins.-Total 42 Debt Service 43 Misc. Services 2,920 3,500 3.S00 3,SOO 6,000 6,000 6,000 Total 28,069 21 ,280 3,600 3,500 3,500 6,100 6,100 6,100 I OTHER CHARGES 50 Rental 52 Ucenses- Taxes I 53 Subscrip-Member 54 State Surchgs 55 Interest- Interfund Loan 56 Allocated Expense I from other Depts Total 0 0 0 0 0 0 0 0 CAPITAL OUTLAY I 60 Land 61 Buildings 62 Machinery-Equip 63 Other Improve I 64 Future 65 Fum & Fixtures Total 0 0 0 0 0 0 0 0 I TRANSFERS 70 Permanent 270,000 290,000 340,000 340,000 340,000 360,000 360,000 360,000 71 Temporary 72 Refund-Reimburse. I Total 270,000 290,000 340,000 340.000 340,000 360,000 360.000 360.000 TOTAL ACCOUNT 396.920 416.671 464,105 425.613 444,439 492.202 491.691 491.691 I I 91 BUDGET COMMENTS: SNOW AND ICE REMOVAL DEPT # 64 Code # 01 Snow & Ice removal salaries - .5 LEO's 26 Salt & sand for snow removal, calcium chloride. I I I il I I I I I I I I I I I I I I 92 I I FUND: #10 General ACTIVITY: Snow and Ice Removal DEPT # 64 Code Actual Actual Budget YTD Oct Annual Requested Proposed Adopted # ITEM 1996 1997 1998 1998 EST-98 1999 1999 1999 I PERSONAL SERVICES 01 Regular Salaries 19.517 14.668 16.540 5.398 16.540 17,150 17,150 17,150 02 O.T. Salaries 7,826 3,275 5,000 2,278 5,000 5,000 5.000 5,000 I 03 Part Time Salaries 06 FICA City Share 2.000 1.294 1.648 554 1,648 1,694 1,694 1.694 07 PERA City Share 1.225 804 1,116 397 1,116 1,174 1,174 1,174 08 Ins. City Share 2.209 2,086 2.301 807 2,301 2,448 2,299 2,299 I 09 Medicare City Share 10 Other Withhold. Total 32,777 22.127 26.605 9,434 26,605 27,466 27,317 27.317 SUPPLIES I 20 Office Supplies 21 Motor Fuel & Lube 22 Small Tools I 23 Maint-Equipment 24 Maint-Buildings 26 General Supplies 17.265 20.277 17,500 9,219 17,500 17,500 17,500 17,500 Total 17.265 20,277 17,500 9,219 17,500 17,500 17,500 17.500 I OTHER SERVICES 30 Legal 31 Financial 32 Audit I 33 Engineering 34 Planning 35 Contractual 36 Communication I 37 Travel, Conf,Sch 38 Print/Publish 39 Utilities- Gas./Elec. I 40 Improvements 41 Ins.-Total 42 Debt Service 43 Misc. Services Total 0 0 0 0 0 0 0 0 I OTHER CHARGES 50 Rental 52 licenses-Taxes I 53 Subscrip-Member 54 State Surchgs 55 Interest- Interfund Loan I 56 Allocated Expense from other Depts Total 0 0 0 0 0 0 0 0 I CAPITAL OUTLAY 60 Land 61 Buildings 62 Machinery-Equip I 63 Other Improve 64 Future 65 Fum & Fixtures Total 0 0 0 0 0 0 0 0 I TRANSFERS 70 Permanent 71 Temporary 72 Refund-Reimburse. I Total 0 0 0 0 0 0 0 0 TOTAL ACCOUNT 50,042 42,404 44,105 18,653 44,105 44,966 44,817 44,817 I I 93 BUDGET COMMENTS: TRAFFIC CONTROUSTREET LIGHTING DEPT # 65 I Code # I I I I 23 Maintenance to semaphores I 26 Signs and posts. I I I 39 Electricity for semaphores. I 43 Electricity for street lights I I I I I I I I 94 I I FUND: # 10 General ACTIVITY: Traffic Control/Street Lighting DEPT # 65 Code Actual Actual Budget YTD Oct Annual Requested Proposed Adopted # ITEM 1996 1997 1998 1998 EST-98 1999 1999 1999 I PERSONAL SERVICES 01 Regular Salaries 02 O.T. Salaries I 03 Part Time Salaries 06 FICA City Share 07 PERA City Share 08 Ins. City Share I 09 Medicare City Share 10 Other Withhold. Total 0 0 0 0 0 0 0 0 I SUPPLIES 20 Office Supplies 21 Motor Fuel & Lube 22 Small Tools I 23 Maint-Equipment 434 860 500 1,186 1,186 1,000 1,000 1,000 24 Maint-Buildings 26 General Supplies 3,587 3,301 3,500 2,568 3,500 3,500 3.500 3,500 Total 4,021 4,161 4,000 3,754 4,686 4,500 4.500 4,500 I OTHER SERVICES 30 Legal I 31 Financial 32 Audit 33 Engineering 34 Planning 35 Contractual I 36 Communication 37 Travel, Conf,Sch 38 Print/Publish 39 Utilities- I Gas.lElec. 5,528 6,328 5,500 4.137 5.300 5.500 5,500 5,500 40 Improvements 41 Ins.-Total 42 Debt Service I 43 Misc. Services 28.018 28.434 28.000 21 ,974 29,000 28,500 28.500 28,500 Total 33,546 34,762 33,500 26,111 34,300 34,000 34,000 34,000 OTHER CHARGES I 50 Rental 52 Licenses-Taxes 53 Subscrip-Member 54 State Surchgs I 55 Interest- Interfund Loan 56 Allocated Expense from other Depts Total 0 0 0 0 0 0 0 0 I CAPITAL OUTLAY 60 Land I 61 Buildings 62 Machinery-Equip 63 Other Improve 64 Future I 65 Furn & Fixtures Total 0 0 0 0 0 0 0 0 TRANSFERS I 70 Permanent 71 Temporary 72 Refund-Reimburse. Total 0 0 0 0 0 0 0 I TOTAL ACCOUNT 37,567 38,923 37,500 29,865 38.986 38.500 38.500 38.500 I 95 BUDGET COMMENTS: SANITATIONIWASTE REMOVAUWEEDS DEPT # 67 I Code # I 01 Public Works salaries associated with property clean-up I I I I 35 Property clean-up I I 43 Contracted weed spraying. I I I I I I I I I I 96 I I FUND # 10 General ACTIVITY: Sanitation/Waste Removal/Weeds DEPT # 67 Code Actual Actual Budget YTD Oct Annual Requested Proposed Adopted # ITEM 1996 1997 1998 1998 EST-98 1999 1999 1999 I PERSONAL SERVICES 01 Regular Salaries 452 1.063 500 17.999 18.000 500 500 SOD 02 O.T. Salaries 385 364 4.190 4.200 I 03 Part Time Salaries 06 FICA City Share 60 104 38 1.632 1.632 38 38 38 07 PERA City Share 38 64 26 1.149 1.149 26 26 26 08 Ins. City Share 63 134 50 2.203 2.203 50 52 52 09 Medicare City Share I 10 Other Withhold. Total 998 1.729 614 27.173 27,184 614 616 616 SUPPLIES I 20 Office Supplies 21 Motor Fuel & Lube 22 Small Tools 23 Maint-Equipment I 24 Maint-Buildings 26 General Supplies Total 0 0 0 0 0 0 0 0 I OTHER SERVICES 30 Legal 31 Financial 32 Audit I 33 Engineering 34 Planning 35 Contractual 985 634 1,000 1,000 1.000 1.000 36 Communication I 37 Travel. Conf.Sch 38 PrinVPublish 39 Utilities- Gas.lElec. 40 Improvements I 41 Ins.-Total 42 Debt Service 43 Misc. Services 2.636 2.742 3.000 82.613 82.650 3,000 3.000 3,000 Total 3.621 3,376 4.000 82,613 82,650 4,000 4,000 4,000 I OTHER CHARGES 50 Rental 52 Licenses-Taxes I 53 Subscrip-Member 54 State Surchgs 55 Interest- Interfund Loan I 56 Allocated Expense from other Depts Total 0 0 0 0 0 0 0 0 CAPITAL OUTLAY I 60 Lanq 61 Buildings 62 Machinery-Equip 63 Other Improve I 64 Future 65 Fum & Fixtures Total 0 0 0 0 0 0 0 0 I TRANSFERS 70 Permanent 71 Temporary 72 Refund-Reimburse. I Total 0 0 0 0 0 0 0 0 TOTAL ACCOUNT 4.619 5.105 4,614 109.786 109.834 4.614 4,616 4,616 I I 97 BUDGET COMMENTS: TREE MAINTENANCE DEPT # 68 Code # 01 .20 Light Equipment Operators 22 Small Tools 26 Paint for marking trees 35 Contracted tree removal. 37 Tree Inspection School. I I I I I I I I I I I I I I I I I I 98 I I FUND: #10 General ACTIVITY: Tree Maintenance DEPT # 68 Code Actual Actual Budget YTD Oct Annual Requested Proposed Adopted # ITEM 1996 1997 1998 1998 EST-98 1999 1999 1999 I PERSONAL SERVICES 01 Regular Salaries 5,006 2,702 6,616 3,801 6,616 6,860 6,860 6,860 02 O.T. Salaries 124 327 97 97 I 03 Part Time Salaries 06 FICA City Share 368 217 506 289 506 525 525 525 07 PERA City Share 230 136 343 202 343 355 355 355 08 Ins. City Share 438 273 707 362 707 758 712 712 I 09 Medicare City Share 10 Other Withhold. Total 6.166 3,655 8,172 4,751 8.269 8,498 8,452 8,452 I SUPPLIES 20 Office Supplies 21 Motor Fuel & Lube 22 Small Tools 443 1.200 1.201 1,201 550 550 550 I 23 Maint-Equipment 24 Maint-Buildings 26 General Supplies 0 59 100 100 Total 0 502 1.300 1.201 1,301 550 550 550 I OTHER SERVICES 30 Legal I 31 Financial 32 Audit 33 Engineering 34 Planning 35 Contractual 10,537 12,076 13,000 3,828 10,000 15,000 13.000 13.000 I 36 Communication 37 Travel, Conf.Sch 150 150 220 170 170 220 220 220 38 Print/Publish 39 Utilities- I Gas.lElec. 40 Improvements 41 Ins.-Total 42 Debt Service 43 Misc. Services I Total 10.687 12.226 13,220 3,998 10.170 15,220 13,220 13,220 OTHER CHARGES I 50 Rental 52 Licenses-Taxes 53 Subscrip-Member 54 State Surchgs I 55 Interest- Interlund Loan 56 Allocated Expense from other Depts Total 0 0 0 0 0 0 0 0 I CAPITAL OUTLAY 60 Land I 61 Buildings 62 Machinery-Equip 63 Other Improve 64 Future I 65 Furn & Fixtures Total 0 0 0 0 0 0 0 0 TRANSFERS I 70 Permanent 71 Temporary 72 Refund-Reimburse. Total 0 0 0 0 0 0 0 0 I TOTAL ACCOUNT 16,853 16,383 22,692 9,950 19,740 24,268 22,222 22,222 I 99 BUDGET COMMENTS: PARKS & RECREATION/BEACHES DEPT # 69 I Code # I 01 1.60 Ught Equipment Operators 0.25 Clerical I 03 Part-time Rink Attendants (500 hrs x 3 rinks x $6.00) 9,000 I Part-time summer help (12 weeks x 40 hrs x $9.00 X 2 emps.) 8,640 I 22 Tools, shovels, scrapers, etc. 23 Maintenance to Park Equipment, Computer Contract 24 Maintenance to Park buildings 26 Rock, dirt, fertilizers, seed, sand, etc., & signs for Snowmobile Trails I 34 Park Planner - Park and Trail Planning 35 Minnetonka Community Services, weeds spraying) f 0J /i(} S t."f;;?'.~; :,,;};.t s}L., I 36 Park telephones. 37 Travel, Conferences, Schools 38 Annual Parks Newsletter & Snowmobile information 39 Includes electricity and natural gas for warming houses I I 43 Misc. Expenses, such as rubbish hauling, electrical work, etc. I 50 Rental of portable toilets for Parks, Crescent Beach & Christmas Lake Public Access Rental of Warming House for Cathcart Park 7,200 1,500 I I I I I I I I 100 I I FUND: #10 DEPARTMENT: Parks and Recreation DEPT # 69 Code Actual Actual Budget YTD Oct Annual Requested Proposed Adopted # ITEM 1996 1997 1998 1998 EST-98 1999 1999 1999 I PERSONAL SERVICES 01 Regular Salaries 43,877 52,763 59,144 36,029 50,000 61,416 61,416 61,416 02 O.T. Salaries 651 210 500 171 500 500 500 500 I 03 Part Time Salaries 17,019 10,050 15,105 11,629 15,000 17,640 17,640 17,640 05 Unemp Comp Fund 4 06 FICA City Share 4,523 4,558 5,718 3,543 5,011 6,086 6,086 6,086 07 PERA City Share 2,179 2,373 3,090 1,892 2,616 3,207 3,207 3,207 08 Ins. City Share 4,391 4,923 6,370 3,523 4,300 6,844 6,427 6,427 I 09 Medicare City Share 10 Other Withhold. Total 72,644 74,877 89,927 56,787 77,427 95,693 95,276 95,276 I SUPPLIES 20 Office Supplies 21 Motor Fuel & Lube 22 Small Tools 270 163 200 200 200 200 200 I 23 Maint-Equipment 2,031 738 2,400 1,175 1,800 2,000 2,000 2,000 24 Maint-Buildings 648 504 1,000 4 700 1,000 1,000 1,000 26 General Supplies 13,841 15,036 16,000 8,456 13,000 16.000 16,000 16,000 Total 16,790 16,441 19,600 9,635 15,700 19,200 19,200 19,200 I OTHER SERVICES 30 Legal 31 Financial I 32 Audit 33 Engineering 34 Planning 0 1,613 6,000 4,946 6,000 3,000 9,000 9,000 35 Contractual 8,498 9,331 10,000 8,032 10,000 10,000 10,000 10,000 36 Communication 814 567 1,000 196 800 800 800 800 I 37 Travel, Conf,Sch 36 100 100 100 100 38 Print/Publish 0 420 1,300 472 800 800 800 800 39 Utilities- Gas.lElec. 2,906 3,590 4,300 2,452 3,600 4,200 4,200 4,200 I 40 Improvements 41 Ins.-Total 42 Debt Service 43 Misc. Services 631 49 500 300 500 500 500 I Total 12,885 15,570 23,200 16,098 21,500 19,400 25,400 25,400 OTHER CHARGES 50 Rental 6,897 8,001 7,000 6,329 8,000 8,700 8,700 8,700 I 52 Licenses-Taxes 53 Subscrip-Member 30 15 30 30 30 30 30 54 State Surchgs 55 Interest- Interfund Loan I 56 Allocated Expense from other Depts 57 Park Publicity Total 6,927 8,016 7,030 6,329 8,030 8,730 8,730 8,730 I CAPITAL OUTLAY 60 Land 61 Buildings I 62 Machinery-Equip 63 Other Improve 739 289 5,000 0 0 64 Future 65 Fum & Fixtures I Total 739 289 0 0 0 5,000 0 0 TRANSFERS 70 Permanent 30,000 20,000 10,000 10,000 10,000 10,000 0 0 I 71 Temporary 72 Refund-Reimburse. Total 30,000 20,000 10,000 10,000 10,000 10,000 0 0 I TOTAL ACCOUNT 139,985 135,193 149,757 98,849 132,657 158,023 148,606 148,606 I 101 BUDGET COMMENTS: CAPITAL IMPROVEMENT DEPT # 70 Code # 61 Senior Community Center Lease Payment 70 Provision for future Capital Improvement of Parks, Roads. Public Buildings and Lands. Etc. Storm Drainage Office Equipment I I I I I I I I I I I I I 37.550 I 10.000 15.000 I I I I 102 I I FUND: #10 General ACTIVITY: Capital Improvement DEPT # 70 Code Actual Actual Budget YTD Oct Annual Requested Proposed Adopted # ITEM 1996 1997 1998 1998 EST-98 1999 1999 1999 I PERSONAL SERVICES 01 Regular Salaries 02 O.T. Salaries I 03 Part Time Salaries 06 FICA City Share 07 PERA City Share 08 Ins. City Share I 09 Medicare City Share 10 Other Withhold. Total 0 0 0 0 0 0 0 0 I SUPPLIES 20 Office Supplies 21 Motor Fuel & Lube 22 Small Tools I 23 Maint-Equipment 24 Maint-Buildings 26 General Supplies Total 0 0 0 0 0 0 0 0 I OTHER SERVICES 30 Legal I 31 Financial 32 Audit 33 Engineering 34 Planning 35 Contractual I 36 Communication 37 Travel, Conf,Sch 38 PrinUPublish 39 Utilities- I Gas./Elec. 40 Improvements 41 Ins.-Total 42 Debt Service 43 Misc. Services I Total 0 0 0 0 0 0 0 0 OTHER CHARGES I 50 Rental 52 Licenses-Taxes 53 Subscrip-Member 54 State Surchgs I 55 Interest- Interfund Loan 56 Allocated Expense from other Oepts Total 0 0 0 0 0 0 0 0 I CAPITAL OUTLAY 60 Land I 61 Buildings 37,544 37,550 37,544 37,544 37,550 37,550 37,550 62 Machinery-Equip 63 Other Improve 64 Future I 65 Furn & Fixtures Total 0 37,544 37,550 37,544 37,544 37,550 37,550 37,550 TRANSFERS I 70 Permanent 20,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 71 Temporary 72 Refund-Reimburse. Total 20,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 I TOTAL ACCOUNT 20.000 62,544 62,550 62,544 62.544 62,550 62.550 62.550 I 103 I FUND: #10 General ACTIVITY: Contingency DEPT # 71 Code Actual Actual Budget YTD Oct Annual Requested Proposed Adopted # ITEM 1996 1997 1998 1998 EST -98 1999 1999 1999 I PERSONAL SERVICES 01 Regular Salaries 02 O.T. Salaries I 03 Part Time Salaries 06 FICA City Share 07 PERA City Share 08 Ins. City Share 09 Medicare City Share I 10 Other Withhold. Total 0 0 0 0 0 0 0 0 SUPPLIES I 20 Office Supplies 21 Motor Fuel & Lube 22 Small Tools 23 Maint-Equipment I 24 Maint-Buildings 26 General Supplies Total 0 0 0 0 0 0 0 0 I OTHER SERVICES 30 Legal 31 Financial 32 Audit I 33 Engineering 34 Planning 35 Contractual 36 Communication I 37 Travel, Conf,Sch 38 Print/Publish 39 Utilities- GasJElec. I 40 Improvements 41 Ins.-Total 42 Debt Service 43 Misc. Services 32,459 30,000 10,000 19,509 19,509 Total 0 0 32,459 0 30,000 10,000 19,509 19,509 I OTHER CHARGES 50 Rental 52 Licenses-Taxes I 53 Subscrip-Member 54 State Surchgs 55 Interest- Interfund Loan I 56 Allocated Expense from other Depts Total 0 0 0 0 0 0 0 0 I CAPITAL OUTLAY 60 Land 61 Buildings 62 Machinery-Equip I 63 Other Improve 64 Future 65 Fum & Fixtures Total 0 0 0 0 0 0 0 0 I TRANSFERS 70 Permanent 71 Temporary I 72 Refund-Reimburse. Total 0 0 0 0 0 0 0 0 TOTAL ACCOUNT 0 0 32,459 0 30.000 10.000 19,509 19,509 I I 105 106 I I I I I I I I I I I I I I I I I I I BUDGET COMMENTS: WATER FUND REVENUES 4704 Connection Fees 4705 Water meter sales - 30 new hookups 4706 Estimate of 1999 water sales 4711 Interest eamed on investment of water funds 4712 Revenue collected from county for delinquent water bills certified to taxes. 4713 Permits to be sold (same number as meters) 30 @ $25 = $750 4717 Revenue from space rental of water tower to cellular companies 4900 Retained Earnings budgeted for capital improvements I I FUND # 60 WATER FUND REVENUES - BUDGET 1999 DEPT # 79 CODE REVENUE SOURCE Actual Actual Budget YTD Oct Annual Proposed Adopted # 1996 1997 1998 1998 EST-98 1999 1999 4704 Connection Fees 12,000 5,000 5,000 5,000 4705 Sale of Meters 11,150 7,505 5,000 7,732 9,000 5,000 5,000 4706 Water Sales 257,767 228,325 225,000 189,232 260,000 242,000 242,000 4711 Water Int. Earned 75,475 50,144 40,000 38,989 44,000 40,000 40,000 4712 Water-County collect. 1,462 4713 Water Permits 1 ,450 976 1,250 900 1,250 750 750 4717 Antennae Space Rental 8,575 35,982 20,900 6,772 20,900 21,167 21,167 4900 Budgeted Reserves Totals 367,879 322.932 297,150 243.625 335,150 313,917 313,917 I I I I I I I I I I I I I I I I I 107 BUDGET COMMENTS: WATER FUND DEPT # 80 01 .10 Senior Accounting Clerk .10 Receptionist/Secretary .30 Light Equip. Operator 20 Billing supplies & postage. 23 Maintenance contract for UB hardware & software. Inspection/Maintenance of Wells Boulder Bridge Well Maintenance Surge Protectors for Wells 24 Maintenance of Well Buildings I I I I I I I 25 Depreciation - a non-cash expense for future system replacement 33 Engineering - Water maintenance 35 Munitech (Contract 1/1/99 . 12/31/99) 36 Autodialers for Pumphouses 41 Insurance 52 Sales tax on commercial water sales. 54 State Water Surcharges. $5.21/connection/year 63 Recondition Wood haven Pressure Tank SE Well Pipe Relining Project 70 Permanent Transfers Water Debt Service Fund - Debt Payments General Fund - Overhead Costs I I I I I I I 6,000 5,200 I 40,000 2,400 I I I 108 I BUDGET COMMENTS: WATER FUND I DEPT # 80 87 30 homes @ $90.00/meter plus replacement meters I I I I I I I I I I I I I I I I I 110 I I FUND # 60 WATER FUND EXPENDITURES - BUDGET 1999 I Code Actual Actual Budget YTD Oct Annual Proposed Adopted # ITEM 1996 1997 1998 1998 Est-98 1999 1999 OTHER EXPENSES I 84 Wtr Purch-Tonka Bay 2,493 1,169 2,000 1,028 1,500 1,500 1,500 85 Wtr Purch-Excelsior 7,663 11,305 10,000 4,926 10,000 10,000 10,000 86 Wtr Purch-Mtka 337 306 500 265 500 500 500 87 Purch Water Meters 23,912 8,396 8,000 3,408 5,000 4,000 4,000 I 89 Other Capi1aJ Ou1lay 90 Water Line Cons!. 92 Water Bond Principal 93 Water Bond IntereS1 I 94 Amesbury/Utilities 6,762 6,632 6,800 5,498 6,800 6,800 6,800 95 Badger/Utilities 3,870 3,939 3,000 4,628 5,500 5,500 5,500 96 Boulder Bridge Util. 9,292 13,658 12,500 8,217 12,500 12,500 12,500 97 Woodhaven Utilities 2,615 1,666 2,000 971 1,600 1,600 1,600 I 98 SE Area Utili1ies 24,408 19,276 23,000 17,577 23,000 23,000 23,000 99 SE Water Tower Utili1ies 791 811 800 547 800 800 800 Total 82,143 67,158 68,600 47,065 67,200 66,200 66,200 TOTAL ACCOUNT 263,033 273,025 467,787 202,320 364,357 388,390 388,390 I I I I I I I I I I I I I 111 BUDGET COMMENTS: WATER DEBT SERVICE I REVENUES CODE # I 4186 Special Assessment payments 4702 Victoria Tower Payment 4704 Connection Fees I 8512 Interest Income 4887 Transfers from Other Funds I EXPENSES CODE # I 92 Principal on G.O. Revenue Bonds 93 Interest and Agent Fees on G.O. Revenue Bonds I I I I I I I I I I I I I 112 I I FUND # 60 WATER DEBT SERVICE BUDGET. 1999 DEPT # 80A I REVENUES CODE REVENUE SOURCE Actual Actual Budget YTD Oct Annual Proposed Adopted # 1996 1997 1998 1998 EST-98 1999 1999 I 4001 Property Tax 16,304 15 18 50 4186 Special Assessments 301,483 220,902 265,000 215,524 263,500 165,000 165,000 4702 Victoria Tower Payments 96,565 54,521 54,521 54,521 51,848 51,848 4704 Connection Fees 20,000 55,000 65,000 50,000 50,000 I 8512 Interest Income 4887 Transfers 40,000 40,000 40,000 40,000 40,000 40,000 Totals 317,787 3n,482 359,521 365,063 423,071 306,848 306,848 I EXPENSES Code Actual Actual Budget YTD Oct Annual Proposed Adopted # ITEM 1996 1997 1998 1998 EST-98 1999 1999 I PERSONAL SERVICES 01 Regular Salaries 02 O.T. Salaries I 03 Part Time Salaries 06 FICA City Share 07 PERA City Share 08 Ins. City Share 09 Medicare City Share I 10 Other Withhold. Total 0 0 0 0 0 0 0 SUPPLIES I 20 Office Supplies 21 Motor Fuel & Lube 22 Small Tools 23 Maint-Equipment I 24 Maint-Buildings 25 Depreciation 26 General Supplies Total 0 0 0 0 0 0 0 I OTHER SERVICES 30 Legal 31 Financial I 32 Audit 33 Engineering 34 Planning 35 Contractual 36 Communication I 37 Travel, Conf,Sch 38 Print/Publish 39 Utilities-GaslElec 41 Insurance-Total I 42 Debt Service 43 Misc. Services 45 Service Charges Total 0 0 0 0 0 0 0 I OTHER CHARGES 50 Rental 52 Licenses-Taxes I 53 Sub scrip-Member Total 0 0 0 0 0 0 0 TRANSFERS I 70 Permanent Total 0 0 0 0 0 0 0 DEBT SERVICE I 92 Bond Principal 15,000 125,000 185,000 185,000 185,000 180,000 180,000 93 Bond Interest and Fees 73,300 119,334 123,382 123,682 123,682 116,235 116,235 Total 88,300 244,334 308,382 308,682 308,682 296,235 296,235 I TOTAL ACCOUNT 88,300 244,334 308,382 308,682 308,682 296,235 296,235 113 BUDGET COMMENTS: SEWER FUND REVENUES I DEPT # 81 4721 $100 each for estimated 30 homes to be constructed in 1999 I 4722 Local Sewer Access Charges @ $1,000 each 4724 Estimated Sewer Service Charge Revenue I 4725 MCES Inflow/Infiltration Grant 4726 Estimated Interest eamings. I 4727 Delinquent sewer bills collected by the County 4729 Metro SAC charges collected w/sewer permit I $1,050 x est. 30 homes to be constructed in 1999 = $31 ,500 I I I I I I I I I I I I I 114 I I FUND # 61 I Code # REVENUE SOURCE 4703 Transfer I 4721 Sewer Permits 4722 Local SAC Charges 4723 Disposal Dump Fees 4724 Sewer Serv Charges I 4725 MCES Grant 4726 Sewer In!. Eamed 4727 Sewer Chg-Cnty Coli 4728 Refunds/Reimburse I 4729 Metro Sac Charges Total I I I I I I I I I I I I I I SEWER FUND REVENUES - BUDGET 1999 Dept # 81 Actual Actual Budget YTD Oct Annual Proposed Adopted 1996 1997 1998 1998 EST-98 1999 1999 3,800 4,200 3,000 19,000 41,000 10,000 671 ,897 684,869 665,000 5,000 5,000 54,021 64,893 SO,OOO 26,985 23,190 19,000 291 38,9SO 39,664 28,500 2,900 3,300 20,000 20,000 3,000 7,000 3,000 7,000 60,000 18,000 391 31 ,500 461,322 690,000 690,000 690,000 60,000 18,000 391 31,500 819.944 857,816 780,500 573.919 825,691 809,891 809,891 56,635 8,671 391 24,000 65,000 19,000 391 28,000 115 BUDGET COMMENTS: SEWER FUND DEPT # 82 I CODE # I 01 .10 Senior Accounting Clerk .10 Receptionist/Secretary .20 Ught Equip. Operator I I I 23 Includes software maintenance Equipment Maintenance I 25 Depreciation 26 Cleaning Supplies I 30 Legal fees I 33 Engineering fees for I & I Study, other 35 Munitech (Contract 1/1/99 - 12/31/99) - $33,000 Scheduled Sewer Cleaning - $16,000 Inflow & Infiltration Control & Reduction - $22,000 I 36 Cellular phone charges 37 To license Public Works staff - MSCC School 41 Insurance 43 Misc. expenses - also includes costs for backups in resident homes I 84 MCES SAC charges @ $1,039.50 (Est. 30 homes) I 85 Charge for Sewage Flow through Excelsior Trunks I 86 MCES treatment charges - Est. 370 million gallons @ $l,257/million gallons I 63 Refurbish Enchanted Point Uft Station Emergency Power Wiring for Uft Stations 50,000 17,000 70 Transfer to General Fund for Overhead Costs 6,000 I I I I I 116 I I FUND # 61 SEWER FUND BUDGET - 1999 DEPT # 82 Code Actual Actual Budget YTD Oct Annual Proposed Adopted I # ITEM 1996 1997 1998 1998 EST-98 1999 1999 PERSONAL SERVICES 01 Regular Salaries 7,928 5,532 12,592 13,250 14,000 13,160 13,160 I 02 O.T. Salaries 68 352 215 250 03 Part Time Salaries 06 FICA City Share 568 412 963 973 1,050 1,007 1,007 07 PERA City Share 358 264 652 697 750 682 682 I 08 Ins. City Share 722 534 1,344 1,073 1,150 1,366 1,366 09 Medicare City Share 10 Other Withhold. Total 9,644 7,094 15,551 16,208 17,200 16,215 16,215 I SUPPLIES 20 Office Supplies 1,689 1,716 1,700 981 1,350 1,700 1,700 21 Motor Fuel & Lube 22 Small Tools I 23 Maint-Equipment 6,446 4,368 10,000 1,416 12,000 10,000 10,000 24 Maint-Buildings 25 Depreciation 190,154 191,393 192,000 195,000 195,000 195,000 26 General Supplies 103 200 300 300 Total 198,289 197,477 203,700 2,500 208,550 207,000 207,000 I OTHER SERVICES 30 Legal I 31 Financial 32 Audit 752 848 800 663 800 800 800 33 Engineering 307 3,000 6,241 7,500 7,500 7,500 34 Planning 35 Contractual 31,647 52,346 203,000 48,104 55,000 71,000 71,000 I 36 Communication 145 138 200 133 150 175 175 37 Travel, Conf,Sch 77 23 600 514 514 600 600 38 PrinVPublish 39 Utilities-Gas/Elec 4,440 4,404 6,500 3,145 4,400 5,000 5,000 I 40 Improvements 41 Insurance-Total 3,540 2,429 2,500 1,824 2,200 2,300 2,300 42 Debt Service 43 Misc. Services 111 102 500 500 500 45 Service Charges 1,016 1,122 1,100 1,105 1,300 1,300 1,300 I 84 MCES SAC Charges 41,184 34,799 28,215 20,790 27,720 31,185 31,185 85 Excelsior Sewer Chg 7,731 8,175 8,800 8,357 11,143 12,000 12,000 86 MCES Service Charges 480,708 517,056 520,000 310,412 343,000 465,090 465,090 Total 571,351 621,749 775,215 401,288 453,727 597,450 597,450 I OTHER CHARGES 50 Rental 52 Licenses-Taxes I 53 Subscrip-Member 54 State Surchgs 55 Int-Interfund Loan 56 Allocated Expense I Depreciation Total 0 0 0 0 0 0 0 CAPITAL OUTLAY I 60 Land 61 Buildings 62 Machinery-Equip 63 Other Improve 60,000 67,000 67,000 I 64 Future 65 Fum & Fixtures Total 0 0 60,000 0 0 67,000 67,000 TRANSFERS I 70 Permanent 6,000 6,000 71 Temporary 24,201 72 Refund-Reimburse. 3,048 Total 27,249 0 0 0 0 6,000 6,000 I TOTAL ACCOUNT 806,533 826,320 1,054,466 419,996 679.477 893,665 893,665 I 117 BUDGET COMMENTS: RECYCLING FUND REVENUES REVENUES I 4057 Recycling Aid from Hennepin County I 4115 Residential Charges for Recycling Services - $1.501mo/household 4116 Residential Charges for City Clean-Up I 4120 Revenue from Recycling Contractor from Sale of Recyclables I EXPENSES I CODE # I 03 Ught Equip. Operator - City Clean Up Administration Salaries I I 26 General supplies I I I I 35 E-Z Recycling - Residential Recycling (2.400 x $2.05 x 12) City Clean-up - Spring & Fall 59.040 I 24,000 38 Publishing & Promotion I I I I I 118 I BUDGET COMMENTS: STORMWATER MANAGEMENT FUND I REVENUES I 4710 Stormwater Utilty Fees I EXPENSES I CODE # I 01 .05 Senior Accounting Clerk .10 Light Equipment Operator I I I 26 General Supplies for Storm Drainage System I I I 33 Internal & Contractual Engineering for Storm Drainage System 35 Contractual Repairs to Storm Drainage System I I I I 70 Transfers to other funds I I I 120 I I FUND # 63 STORMWATER MANAGEMENT FUND BUDGET - 1999 DEPT # 85 REVENUES I CODE REVENUE SOURCE Actual Actual Budget YTD Oct Annual Proposed Adopted # 1996 1997 1998 1998 EST-98 1999 1999 I 4710 Storm Utility Charges 44,491 44,911 44,300 30,059 44,500 44,500 44,500 4n8 Transfers 110,000 10,000 10,000 10,000 10,000 10,000 10,000 4900 Budgeted Reserves 8512 Interest Income 4,449 12,932 7,500 9,750 11,000 6,500 6,500 I Totals 158,940 67.843 61.800 49,809 65.500 61.000 61.000 EXPENSES I Code Actual Actual Budget YTD Oct Annual Proposed Adopted # ITEM 1996 1997 1998 1998 EST-98 1999 1999 PERSONAL SERVICES I 01 Regular Salaries 1,139 2,608 6,699 1,381 2,000 6,923 6,923 02 O.T. Salaries 59 03 Part Time Salaries 06 FICA City Share 68 In 512 85 153 530 530 I 07 PERA City Share 51 119 347 72 104 359 359 08 Ins. City Share 102 288 715 126 200 719 719 09 Medicare City Share 10 Other Withhold. I Total 1,360 3,251 8,273 1,664 2,457 8,531 8,531 SUPPLIES 20 Office Supplies 21 Motor Fuel & Lube I 22 Small Tools 23 Maint-Equipment 24 Maint-Buildings 25 Depreciation I 26 General Supplies 2.278 10,000 119 500 4,000 4,000 Total 0 2,278 10,000 119 500 4,000 4,000 OTHER SERVICES I 30 Legal 31 Financial 32 Audit 33 Engineering 248 7,378 10,000 3,623 4,000 5,000 5,000 I 34 Planning 35 Contractual 13,250 8,563 6,000 1,250 2,000 8,000 8,000 36 Communication 37 Travel, Conf,Sch I 38 Print/Publish 39 Utilities-Gas/Elec 41 Insurance-Total 42 Debt Service 43 Misc. Services 84 120 100 I 45 Service Chames 92 202 150 188 220 150 150 Total 13,674 16,263 16,250 5,061 6,220 13,150 13,150 OTHER CHARGES I 50 Rental 52 Licenses-Taxes 53 Subscrip-Member Total 0 0 0 0 0 0 0 I CAPITAL OUTLAY 63 Other Improvements 90,000 67.688 90,000 I Total 0 0 90,000 67,688 90,000 0 0 TRANSFERS I 70 Permanent 39,808 Total 39,808 0 0 0 0 0 0 TOTAL ACCOUNT 54,842 21,792 124.523 74,532 99.177 25.681 25,681 I 121 FUND: Liquor MISSION. To control the sale and distribution of packaged alcholic beverages within the City and to provide property tax relief the use of operation profits. I I I I I I I I I I I .1 I I I I I I I SUBFUND: FUND NO: 70 DESCRIPTION OF ACTIVITY. Provides for the sale of packaged alcoholic beverages to the general public. OBJECTIVES: - Effectively control the sale of packaged alcoholic beverages in the City - Reduce rent in Old Market Road Store through reduction of floor space - Produce a reasonable net profit HIGHLIGHTS/COMMENTS: Revenues: Estimated liquor sales Expenses: Staffing: 1.00 Operations Manager 3.00 Assistant Managers .15 Senior Accounting Clerk 14.00 Part time Sales Clerks Supplies/Materials: Office Supplies, Bags, Postage Support Services: Finance and Auditing Services Contractual Rug Service General and Liquor Liability Insurance Electric.-& Gas Utilities, and Refuse Hauling Charges & Fees: Building Rental Advertising Credit Card Service Charges Capital Outlay: Misc. Revenue/Expenditures: Interest Income & Service Charges 122 I FUND: #70 SUBFUND: Liquor Operations DEPT # I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted ITEM 1996 1997 1998 1998 Est-98 1999 1999 REVENUE I Sales 1,705,040 1,876,660 2,025,000 1,708,366 2,065,000 2,211,000 2,211,000 I Cost of Goods 1.362.986 1.492.786 1 ,589,625 1.358.445 1 ,620,700 1.735.365 1.735,365 GROSS PROFIT 342,054 383,874 435,375 349,921 444,300 475,635 475,635 EXPENSES I Staffing 1'79,397 181,364 192,375 160,283 193,625 215,450 215,450 Supplies/Materials 8,370 9,077 9,000 6,944 7,300 9,000 9,000 I Support Services 42,235 41 ,764 45,000 35,426 44,500 47,500 47,500 I Charges & Fees 134,498 161,418 140,000 135,849 168,500 175,500 175,500 Depreciation 10,376 10,551 12,000 8,966 10,775 9,625 9,625 I Capital Outlay 0 0 0 0 0 0 0 TOTAL EXPENSES 374,876 404,174 398,375 347,468 424,700 457,075 457,075 I TOTAL OPERATING INCOME (LOSS) (32.822) (20.300) 37,000 2.453 19.600 18.560 18,560 Transfers In/(Out) 0 (10,000) Misc. Revenue/(Expense) 4.419 7,256 7.500 4,621 5.750 7,500 7.500 NET INCOME (LOSS) (28.403) (13.044) 34.500 7.074 25.350 26,060 26.060 I SERVICE INDICATORS: I None CASH FLOW IMPACT: I Beainnina Cash Balance 95.150 52.376 55.487 55.487 55.487 85.862 85.862 Net Operating Income/Loss (32,822) (20,300) 37,000 2,453 19,600 18,560 18,560 I Depreciation 10,376 10,551 12,000 8,966 10,775 9,625 9,625 Other Cash Flow Impacts (20,328) 12,860 3,000 0 0 0 0 Ending Cash Balance 52,376 55,487 107,487 66,906 85,862 114,047 114,047 I STAFFING: Full time: I Operations Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Assistant Manager 3.00 3.00 3.00 3.00 3.00 3.00 3.00 Sr. Acctg. Clerk .15 .15 .15 .15 .15 .15 .15 I Part time: Sales Clerks 16.00 15.00 14.00 14.00 14.00 14.00 14.00 I I I 123