The URL can be used to link to this page

1999 (2) -Annual Budget Report I I I I I I I I I I I I I I I I I I I CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (612) 474-3236 FAX (612) 474-0128. www.state.net/shorewood. cityhaJl@shorewood.state.net CITY OF SHOREWOOD, MINNESOTA 1999 ANNUAL OPERATING BUDGET ADOPTED DECEMBER 14, 1998 n ~J PRI.NTED ON RECYCLED PAPER I I I I I I I I I I I I I I I I I I I CITY OF SHOREWOOD 1999 ANNUAL OPERATING BUDGET TABLE OF CONTENTS PAGE NO. INTRODUCTION Budget Message ... ............... ... .... ......... ............ ...... ............... ................. 1-7 Distinguished Budget Presentation Award.. ....................... ...... ...... ............ 8 Budget Considerations and Policies..................................................... 9-11 Budget Process........................ .............. ........................... ................. 12-16 SUMMARY INFORMATION Organizational Chart................................................................................ 17 Community Profile... ..................... ........ ...... ....... ...... ............. ....................18 Fund Structu re.......................................................................................... 19 Total Personnel................... ........... .................................................... 20-22 Property Taxes................................................................................... 23-25 Revenue Sources and Assumption .................................................... 26-31 Summary of Revenues - All Funds...........................................................33 Summary of Expenditures - All Funds ...:............................................ 34-35 Fund Balances Combined Schedule of Revenue, Expenditures, and Changes in Fund Balance ..................................................... 36-37 Fund Balance Schedule ........ ............. ........................................... 38-39 General Fund Summary ....... ........ ................. ......................... ............ 40-42 General Fund Expenditures, by Function ......................................... ........43 GENERAL FUND General Fund Description............ ....... ..................... ..... .............. ......... ....45 General Fund Revenue ............ ................................ .......................... 46-47 Mayor and Council.............. ......... ..... .................... ........... ......... ......... 48-49 Administrator ...... ............. ............. .......... ........ .............. ...... ........ ........ 50-51 General Government .............. ..... .......... ...... ........ ....... ............ ....... ..... 52-53 Finance .............................................................................................. 54-55 Professional Services .......... .... ........................................................... 56-57 Planning and Zoning.......................................................................... 58-59 Municipal Building - City Hall.............................................................. 60-61 Police ................................................................................................. 62-63 Fire Protection.................................................................................... 64-65 Protective Inspection.......................................................................... 66-67 City Engineer...................................................................................... 68-69 Public Works Service.................... ........ .......... ....................... ............ 70-71 Streets and Roadways ................. ......... ........ ...... ....... .......... .............. 72-73 Snow and Ice Removal......... ......................... .................................... 74-75 Traffic Control/Street Lig hti ng............................................................. 76-77 Sanitation/Waste Removal/Weeds. ................. .............. ....... .... .......... 78-79 Tree Maintenance.............................................................................. 80-81 Parks and Recreation.................... .................. ............. ........ .............. 82-83 Capital Improvement........................ ........................... .... ................... 84-85 Contingency.................................................. ................ ..................... 86-87 TABLE OF CONTENTS (Continued} I I I I I I I I I I I I I I I I I I I DEBT SERVICE Debt Service Fund Description ............................... ...... ............ ........... ..... 89 Debt Service Fund...................... ........................................................ 90-91 Debt Information................ ........ ......................................................... 92-96 CAPITAL PROJECTS Capital Projects Funds Description ...... ................... ............... ............. ..... 97 Public Facilities/Office Equipment .......... ...... .......... ....... ......... ............ 98-99 Park Capitallmprovement....................................... ............... ........ 100-101 Equipment Replacement .......... .............................. ......... ..... .......... 102-103 Street Reconstruction..................................................................... 1 04-1 05 MSA Road Reconstruction .............................. .............. ................. 106-107 Trail Capital Improvement .................... ............ .............................. 108-109 Capital Projects Summary ......................................................................110 ENTERPRISE Enterprise Fund Descriptions .................................................................111 Water Operations........................... ................................................ 112-113 Water Debt Service ........................................................................ 114-115 Sewer ............................................................................................. 116-117 Recycling........... ...... .................................... .............. ..................... 118-119 Stormwater Management ........................................ ....... ........ ........ 120-121 Liquor - Tonka Bay......................................................................... 122-123 Liquor - Shorewood Plaza .............................. ................................ 124-125 Liquor - Waterford ............ ............ .................................................. 126-127 Enterprise Fund Summary ...................... ............... ........... ........ ....... ......128 GLOSSARy........................................... ................................................... 129-132 APPENDIX A. Newsletter Insert - Capital Improvement Program 1999-2003 B. Capital Improvement Program 1999-2003 I I EXHIBIT A CITY OF SHOREWOOD PAY PLAN /PAY RANGES 1999 I I Stability Pay 3% Steps I 1.5% Steps Comp 1 2 3 4 5 6 7 8 9 10 Position Worth pts Start 6 Months 1 Year 2 Years 3 Years 4 Years 5 Years 10 Years 15 Years 20 Years Administrator 1062 54,845 56,542 58,290 60,093 61,952 63,868 65,843 66,831 67,833 68,851 Engineer/PW Director 1030 53,310 54,959 56,659 58,411 60,218 62,080 64,000 64,960 65,934 66,923 Finance Director 1025 52,977 54,615 56,305 58,046 59,841 61,692 63,600 64,554 65,522 66,505 Planning Director 923 49,645 51,181 52,763 54,395 56,078 57,812 59,600 60,494 61,401 62,322 Supervisor 0 & M 894 39,594 40,818 42,081 43,382 44,724 46,107 47,533 48,246 48,970 49,704 Liquor Ops Mgr 876 39,150 40,360 41 ,609 42,896 44,222 45,590 47,000 47,705 48,421 49,147 Building Official 815 38,900 40,103 41,343 42,622 43,940 45,299 46,700 47,401 48,112 48,833 Exe See/Deputy Clerk 780 38,317 39,502 40,723 41,983 43,281 44,620 46,000 46,690 47,390 48,101 Planning Asst 704 34,318 35,380 36,474 37,602 38,765 39,964 41,200 41,818 42,445 43,082 Sr Acct Clerk 569 30,737 31,687 32,667 33,678 34,719 35,793 36,900 37,454 38,015 38,586 Light Equip Operator 536 31,193 32,158 33,153 34,178 35,235 Liquor Mgr 534 27,046 27,882 28,744 29,634 30,550 ReclWeb Dev 517 27,072 27,909 28,772 29,662 30,579 31,525 32,500 32,988 33,482 33,985 Communications Tec~ 501 26,006 26,811 27,640 28,495 29,376 30,284 31,221 31,689 32,165 32,647 Secretary 497 24,989 25,762 26,559 27,380 28,227 29,100 30,000 30,450 30,907 31,370 Clerical 435 21,293 21,952 22,631 23,331 24,052 24,796 25,563 25,946 26,336 26,731 Liquor Clerk 416 15,523 16,003 16,498 17,009 17,535 18,077 18,636 18,916 19,199 19,487 NOTES: Salary in Bold Denotes Current Step Light Equipment Operator position is under contract and will be negotiated. Liquor positions must be added upon further review. 1. Step 7 is the normal salary/wage cap (TOP). It is based on averages for similar positions in cities with similar populations, number of employees, location and job descriptions. 2. Normally, an employee would be hired at Step 1 - 82% of the TOP. 3. After probation (6 months), an employee would go to Step 2 - 85% of the TOP. 4. After 1 year, an employee would go to Step 3 - 88% of the TOP. 5. After 2 years, an employee would go to Step 4 - 91 % of the TOP. 6. After 3 years, an employee would go to Step 5 - 94% of the TOP. 7. After 4 years, an employee would go to Step 6 - 97% of the TOP. 8. After 5 years, an employee would go to Step 7 - 100% of the TOP. I I I I I I I I I I Step 7 shall be considered the top of the pay scale. Steps 8, 9 and 10 are stability pay steps. Employees who have reached the top of the pay scale shall be given stability steps based upon the following criteria: 1. Employees with 10 years of service and with an overall performance evaluation rating of "meets expections" will advance to Step 8. 2. Employees with 15 years of service and with an overall performance evaluation rating of "meets expections" will advance to Step 9. 3. Employees with 20 years of service and with an overall performance evaluation rating of "meets epectations" will advance to Step 1 O. I I I Employees receiving an overall performance evaluation rating of "below expectations" will not be eligible for stability pay. Employees who exhibit exemplary performance with consistent excellent performance evalution ratings may move into these steps more quickly, may skip steps or may exceed Step 10 at the recommendation of their supervisor and approval of the City Administrator. I I I I I I I I I I I I I I I I I I I I I AI Rolek From: Sent: To: Subject: Teri Naab Tuesday, August 24, 1999 3:09 PM AI Rolek Phone system The expansion card for either electronic or digital is $400 (gives us up to 8 more extensions). Phones: electronic/refurb $240; digital $305. The digital will allow for more programability, and if that is the route we are leaning, we should go that way now. If not, the other is fine. I would like to get this ordered before I leave today, so let me know what you think. 1 I I I I I I I I I I I I I I I I I I I AI Rolek From: Sent: To: Subject: Larry Brown Thursday, June 10, 1999 10:39 AM AI Rolek RE: Cooperative purchasing venture Sounds like a plan to me since it is very likely that we would use the coop to purchase large equipment. -----Original Message----- From: AI Rolek Sent: Thursday, June 10, 1999 9:25 AM To: Teri Naab Cc: Larry Brown Subject: RE: Cooperative purchasing venture I don't recall budgeting specifically for this item. We can probably allocate the cost to the Equipment fund as this is what we have used it for in the past. What do you think? -----Original Message----- From: Teri Naab Sent: Wednesday, June 09, 1999 2:38 PM To: AI Rolek Subject: Cooperative purchasing venture We got the renewal form. Larry would like to do this. Do you have any money hidden for this $350???? 1 I I I I I I I I I I I I I I I I I I I LAKE RESTORATION, INC. 12425 Ironwood Circle Rogers, MN 55374 612/428-1537 Ph. 612/428-1543 Fax Irma i l@lakercsloralion.com www.lakerestoralion.com 1999 SIGN UP FORM Lake: Christmas County: Hennepin ROLEK5755 AI Rolek Or Jim Hurm City Of Shorewood or current resident 5755 Country Club Road Shorewood, MN 55331 Treatment Address (If Different than Mailing) Please check which programs you desire. Payment due Net 30. Sign at the bottom and return to us as soon as possible. Two Eurasion Watermilfoillnspection Program: ~ Inspection of the entire littoral zone: $ 813.63 PER INSPECTION (area less than 15 feet deep) Inspections Programs Lake Restoration, Inc. trained and Iiscesed personnel will conduct inspections consisting of a minimum of ten grapple samples per acre with a more concentrated effort in public areas. Weed samples are documented and if eurasian watermilfoil is found, the shore area is marked and the location mapped. A report with the findings will be issued upon completion of the program. Inspections to take place once in the spring and once in the fall. Please make any changes, additions necessary: Home Phone: Work Phone: (612) 474-3236 Lake Phone: Concerns or Problem Areas: Signature: Date: C::--/</ -Cfj Please sign & return completed [onn to Lake Restoration I I I I I I I I I I I I I I I I I I I AI Rolek From: Sent: To: Subject: Larry Brown Friday, May 21, 1999 8:40 AM AI Rolek; Jim Hurm HV AC item Agenda Cost total I am requesting $7300 from Public Facilities Fund. Let me know if appropriate before agenda is printed. 1 '"-r:l ::;d C> ~ to-' ~ ~ :>.:i .~ ~ 1 ::>>- z ::;d ~ 0 ~ . ~ ~ a "0 f.w EI J 1Clo"g Q) [~ ! z i: ~ gj ~ Q) 5 0 d' tH",.o;:.:.g! .~ tt:: U 1 C> """.'0 .l""~~ ~ '"-r:l IiIil !;o =ij ~ '3 1 ~ 'R ~.m ~ ~ ~ ~ fn S ~ rI.l 11 : ~ go ~ oS ~ g:; ij ~.~ = .B cr\ tj ~ rill ;.., ..... J,;, g, U fIl <>- g~ ~ ..... ~ to-' ~ .e S ~ -a U a = 'S 0 .- S 1 >-<: .~ 0 = "0 II) .. i" ~ a 13, "2 . . .... ~ ~i rill :8 ~.~ a i3 .~ ~ ~ ]' &i ":g; i 'a f 0... .. .... ~ -< lr.l tI'J il:!' -fi~u c: lI)"t:l. ;>ff'I- ,~ r-v 00 -= u ~ : :B ~~ ~ ~ J.8 ~ ~ ~ ~ tg j co & .~ J 0 ~ ~~ ~ m Q.. .. <4-l.... 0 ~ ,0 .a d ~ .f; 0... ~ <I) g t) O'J ~ 0 -= ] .... ~ 0 I lI'J.. 0 LU Q Ou CD 5 Cl ~ ~ '1:1 ~ .rfJ ~ = -s ~ r-v 0 ~s C'I ~~ 8.! ~ a rfJj~~ =o~: - N '-T1 .s {,Il;f - c::> 0 '+-I ~ "t~ ~ ~.. f1l 1l ! ~.!l = 0 tI'J ~ 8~ ~ 0 8 ~ .~ ~ 'tf ~ ~ 'D'" t.., ;g ~d .g cS E.aa ~'i 0 ij~t! 0 @~ ~ '1:1 0 ~ 'i 'a J t:!. '1:1 ~ -M rfJ fa 't:j ~ ~ 0 _~z -8 u I o~ 0 "8 .. S i U 1 fa ~.. 811 ~ e ~ (.) I1ltj ~O' "0 ~ . =s ..t! tIS 0 ... IClo "t:l >-l ~z "Cf ai~tl:3~~8Q ~aj 0 tt:: 0< ~f-4 0 e j ~ s >:z ~~ ! 0 :i g ~ Q,._;> '&1 i3 ... ~ ~ I ~ ..t:l ~ ~ l-oo U ....... S ~ 0 '=""'" ~- tr.J .a .1: cS tS u t ,~. ~.... ~ i .€ IoooIC ~5 fI') ua: 0 Jj tf g[i~-S :B'2wUU.. 4.) co -= ~ ,a !lrJO.-U () 0 fIl 8ofll- EI &to fIJ..s'B"C:l ~ ~ <4-l .g ~ ~ E-t..:l .... 0 D. ~ II.i ; ~.s = '1:1 Cl :( 0 -= j c..., :1 ~~ c b 0 .t- OO G'l >.. u 0 -.:( N c.r. r-v ~ o ~ ~ ~ i::J '-a g, ~ 8 t) .e:-.S ~ .... C! o s:l .. .... E=.g ~ ~ .s ~ ,9 .s 2"1 u ~ it : LU u - ~o Q ~ 0 ~ 'B ~ '-..... ~~ '5 - :-< 0 G'l ~ ~ Q.,-o U U 0 M co CI u] ~cE .B ~ ~.s ~.;; g ~ :; - d 0= ~ .... 0 lo0oi_ @~o'C' e:>.... :a = 0 U.Q ~~ 0 .... 0 ~ ~~ .0 r-v ra y ~ 3 ~ I i ~ 1 ~ ,8 ~ ~ ~ .g .Q 'g tf -- .- ~ .- LU rt.:l ~ u be '-' 't1 El :g O.c:l u :a U] C) c::> s:::l ~ ...... 0 t: ~ ~ g ~ . C) ... r:n ~ ~ = 4.) I I 0 ~ I ~ i :~. ~.~ g ~ ~:g ; 0 .s G) 9 {.) .. ~ $f ol>o- .~ ~ ~8 .8 [[8.8l.g~~-; .. ~ r-v = N t1... ]8, 0... {.) ~ ~ E cJ c::> ~ i co ~ ti g.g m co ..Cl u ~ E-i u <C>I u ~~ ... r-v f:ll ! '-T1 ~.L rI.l < ~ -.;] -.:l ~ r-v Q 'E.. - - - - - - - - - - - - - - - - - - - ~ ~. ~ g t ~ g ~ .'Z 111 M " i\~ P .d.~ It .<:). f..J '0 h (V, \J -.) .---.." () ') <~ \ , \ \ ~ '~ '~1, 't!1 ) ~ ~~ ~ 'k~. ~ \~ ".~ .\' ~ )- "'~ \"\~('\""'..,. .~.. \\-~ .. ~- . j It v ~ I ~ ~~ i~ }CJ ~ \J ~ ~ ~ .~ p) '~ \'~J <~ " \1, \J) ,,~ """ ' Lj, \j.) r "~,-j { ~ t\..i ~,~",' ,y, v.J ~; <-. \ \ (:~ (Y't \ ~) ::! ~ .~ ~ I~ ~ ~ ~ M v\ '7.. -..... ~ J ' ? &) ~ ~ ....... I I I I I I I I I I I I I I I I I I I EXHIBIT A CITY OF SHOREWOOD PAY PLAN /PAY RANGES 1999 CURRENT RANGE POSITION STEP 2 3 4 5 Exec. Secty./Deputy Clerk 5 32,532 34,566 36,599 38,632 40,665 Receptionist /Secretarv 4-5 23,081 24,524 25,966 27,409 28,851 F /T Clerical 3 23,081 24,524 25,966 27,409 28,851 PIT Clerical 3-4 20,452 21,7 30 23,008 24,286 25,565 Election Clerk 19,477 20,694 21,911 23,129 24,346 Finance Director/Treas 5 45,604 48,455 51.305 54,155 57,005 Senior AccountinQ Clerk 5 27,942 29,688 31 ,435 33,181 34,927 PlanninQ Director 5 43,809 46,547 49,285 52,023 54,761 BuildinQ Inspector 5 35,027 37,217 39,406 41,595 43,784 Planning Assistant 5 31,135 33,081 35,027 36,973 38,919 LiQht Equipment Operator 27,841 29,581 31.321 33,062 34,802 Public Wks WorkinQ Foreman 31,225 33,176 35,128 37,079 39,031 Supervisor of Oper. & Maint. 5 38,027 40,403 42,780 45,157 47,533 City EnQineer/Pub Wks Director 5 49,523 52,618 55,714 58,809 61,904 Administrator/Clerk 5 52,674 55,966 59,258 62,551 65,843 Liquor Operations ManaQer 5 35,640 37,867 40,095 42,322 44,550 Liquor Assistant ManaQer 5 24,440 25,967 27,495 29,022 30,550 Liquor Clerk 14,909 15,840 16,772 17,704 18,636 NOTES: 1. Step 5 is the normal salarv/waQe cap (TOP). It is based on averaQes for similar positions in cities with similar populations, number of employees, location and job descriptions. 2. Normally, an employee would be hired at Step 1 - 80% of the TOP 3. After probation (6 months), an employee would QO to Step 2 - 85% of the TOP. 4. After 1 year, an employee would QO to Step 3 - 90% of the TOP. 5. After 2 years, an employee would QO to Step 4 - 95% of the TOP. 6. After 3 years, an e.mployee would QO to Step 5 - 100% of the TOP. This plan, like the proposed Union contract. would allow us to hire a person at Step 2 if the person is hiQhly qualified and/or has siQnificant experience and we need to offer a hiQher waQe to attract them. It should also allow us to offer up to Step 4 after probation for the same reasons. Employees may move more slowly throuQh the ranQe if not meetinQ expectations, and the City should be able to exceed Step 5 for exceptional performance. I CITY OF SHOREWOOD I 3.0% ADJ 1999 PAYROLL BUDGET 7/7/98 (Rev. 11/4/98) STEP PAY ANNIV STEP PAY RATE RATE INCR ANNUAL FICA/ PERA/ I POSITION DATE 1/1 1/1 /98 ANNIV DATE SALARY MEDICARE ICMA Exec. Secty./Deputy Clerk 6/22/93 5 19.55 19.55 40,665 3,111 2,106 Receptionist /Secretarv 7/23/96 4-5 13.1B 13.87 28.070 2,147 1.454 F/T Clerical 11 /12/96 3-4 12.48 13.18 26,147 2,000 1.354 PIT Clerical 3-4 11.06 11.68 8,868 678 459 I Election Clerk Finance Director/Treas. 11/14/88 5 27.41 27.41 57,005 4,361 2,953 Senior Accountino Clerk 9/19/94 5 16.79 16.79 34,927 2,672 1,809 Plan nino Director 2/13/83 5 26.33 26.33 54.761 4,189 2,837 Buildino Inspector 1/23/89 5 21.05 21.05 43.784 3,349 2,268 I Plannino Assistant 7/1/89 5 18.71 18.71 31.135 2,382 1,613 Lioht Eauipment Operator (6) 5 16.78 16.78 209.414 16,020 10,848 Lioht Eauipment Operator (1) 6/1 /98 2-3 14.26 15.10 30,685 2,347 1.589 Public Wks Workino Foreman 0 0 0 Supervisor of Oper. & Maint. 3/1 /96 5 22.85 22.85 47,533 3,636 2,462 City Enoineer/Pub Wks Director 10/22/95 5 29.76 29.76 61.904 4,736 3,207 58,920 I Administrator/Clerk 4/22/91 5 31.66 31.66 65 843 5037 3411 740742 56 667 38370 I TOTAL TOTAL LINE ITEM TOTAL DEPT FICA/ PERA/ TOTAL 1998 INCREASE DEPARTMENTAL SALARY BUDGETS BUDGET SALARIES MEDICARE ICMA INSURANCE PERSONNEL PERSONNEL (DECREASE) I 52 ADMiNISTRATION 79,262 79,262 6,064 4,106 8,228 97,660 95,046 2,614 53 GENERAL GOVERNMENT 53.431 GENERAL GOVERNMENT - PIT 14,868 GENERAL GOVERNMENT - ELECTiON JUDGES 68,299 5,225 3,227 5,547 82,298 83.715 (1.417) 54 FINANCE 77,962 I FINANCE - OfT 77,962 5,964 4,038 8,093 96,057 93.486 56 PLANNING & ZONING 73,817 PLANNING & ZONING - OfT PLANNING & ZONING - PIT 73,817 5,647 3,824 7,663 90,951 92,391 (1.440) 60 PROTECTIVE INSPECTiON 58,670 I PROTECTIVE INSPECTION - PIT 58,670 4.488 3,039 6,090 72.287 70,180 2,107 61 CITY ENGINEER 68,441 CITY ENGINEER - PIT 68,441 5,236 3,545 7.105 84,326 81.906 2.420 62 PUBLIC WORKS SERVICE 119,240 PUBLIC WORKS SERVICE - PIT 300 119,540 9,145 6,177 12,378 147,239 142,628 4,611 I 63 STREETS & ROADS 75,460 STREETS & ROADS - OfT 500 75,960 5,811 3,935 7,885 93,591 90,S05 3,086 64 SNOW PLOWING 17,150 SNOW PLOWING - OfT 5,000 22,150 1.694 1.147 2,299 27,291 26,605 686 67 SANITATION SOD SOD 38 26 52 616 614 2 68 TREE MAINTENANCE 6,860 6,860 525 355 712 8.452 8,172 280 I 69 PARKS & RECREATION - F/T 61.416 PARKS & RECREATION - OfT 500 PARKS & RECREATION - PIT 17640 79 556 6086 3207 6427 95 277 89 927 53SO TOTAL GENERAL FUND PERSNL COST 731.017 731.017 55,923 36,627 72.479 896,046 875,175 20,871 I 71 LIQUOR I 1.746 1.746 134 90 181 2,152 2,086 66 72 LIQUOR II 1.746 1.746 134 90 181 2,152 2,086 66 80 WATER FUND 16,590 16,590 1,269 859 1.722 20.440 11,072 9,368 82 SEWER FUND 13,160 13,160 1.007 682 1.366 16,214 22.730 (6,516) I 85 STORMWATER MGMT FUND 6923 6923 530 359 719 8530 8057 473 TOTAL PERSONNEL COST 771 182 771182 58 995 38 707 76649 945 533 921 206 24 327 Total Salaries for Insurance Allocation 738,674 I Insurance Contribution Formula Increase 1/2 over Ava Family Premium Increase 1996 1997 1998 1999 I Medica - Hioh Option 449.05 490.85 544.00 524.91 Medica - Low Option 480.31 Heaith Partners Classic (Group Health) 443.32 417.43 466.74 Health Partners ( Med Centers) 464.63 451.86 484.67 I 1.357.00 1.360.14 1.495.41 1.005.22 Avo Monthly Premium 452.33 453.38 498.47 502.61 Avo Increase 1.05 45.09 4.14 Additional Annual Contribution 0.52 22.55 2.07 Total Insurance Contribution 330 00 330 52 353 07 35514 I .3 et> . D" I I I 1 Estimated Fund Balances as of 12/31/98 8/26/98 Public Facils. Park Capital Equipment Street & Office Equi~mprovement Replacemenneconstruct. *, 1 Book Balance 6/30/98 Add: 1 MSA held by State Revenues Transfers from Gen Fund Transfer from Pub. Fac. Fund I Transfer from Street Recon. Fund Add!. Interest to 12/31 Less: 1 Projects/Expends/Transfers Transfer to Trail Fund Balance 12/31/98 11998 MSA Allotment 108,274 160,191 80,220 15,000 5,000 10,000 114,025 1,457 3,792 4,856 (50,000) (15,000) 59,731 (23,500) 155,483 199,101 1 * Includes Freeman Park Fund ** Includes Strawberry Ln & Shady Is. Bridge Fund 1 1 1 1 1 1 1 1 1 1 1,050,528 340,000 23,407 Storm water MSA Trails t1anagemen 246,425 126,275 256,354 1,356,588 26,608 33,000 10,000 15,000 14,250 6,226 3,744 3,859 (440,000) (24,000) (5,750) (145,000) (14,250) 959,685 1,611,847 153,519 158,213 212,861 I I I I I I I I I I I I I I I I I I I CITY OF SHOREWOOD RESOLUTION NO. 99- 064 A RESOLUTION ESTABLISmNG PAY RANGES FOR SHOREWOOD LIQUOR OPERATIONS WHEREAS, the Shorewood Liquor Committee oversees the Shorewood Liquor Operations, and sets the compensation level for the Liquor Operations Manager; and WHEREAS, the Liquor Operations Managers sets the compensation level for all liquor operations employees. NOW, THEREFORE, BE IT RESOLVED by the Shore wood City Council that the following annual pay ranges are hereby established for the various liquor operations job classifications: Liquor Operations Manager $35,640 - $49,550 Assistant Manager $24,440 - $34,000 Clerk $15,080 - $19,760 BE IT FURTHER RESOLVED, that total annual salary must be set between the minimum and maximum salary in each range. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 23rd day of August, 1999. J KA1~r~ ~~ KRIST! lSTOVER, ACTING MAYOR c:~ I I I I I I I I I I I I I I I I I I I CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (612) 474-3236 FAX (612) 474-0128. www.state.net/shorewood . cityhall@shorewood.state.net January 4, 1999 Re: Adopted Budget for 1999 Honorable Mayor, City Councilmembers Residents of the City of Shorewood: Introduction: This Shorewood budget document is the culmination of a year-long process that concluded with the Truth in Taxation Public Hearing on December 7, 1998 and with the official adoption following the subsequent hearing on December 14, 1998. It is the guide for the delivery of services to be provided to the residents of the City in 1999. The budgets herein anticipate the level of funding necessary for the City to provide these services and to accomplish the priorities set by the City Council. Many variables were considered in preparing this document. Legislative changes, growth in the tax base of the City, types and quality of services provided by the City, continuation of the Capital Improvements Program, among other factors, were carefully considered, while conforming to the City Council's Statement of Purpose, Goals and Expectations. It continues to be our purpose to provide a value in municipal services to our residents, to assure compliance with community laws and standards, and to keep residents informed of these services, laws and standards. Our goal is to do this in such an efficient, friendly manner that residents feel good about being citizens of the Shorewood community. This budget is a guide to fulfilling our purpose and reaching our goal. . BudQetinQ as Part of a LarQer "Governance Process": Although we refer to "this document", it is important to stress that the document is only one element of a budget process, which is one element of a larger governance process. That process, which we attempt to follow, is illustrated on the next page. The City Council identifies and prioritizes issues facing the City. 1 r. PRINTED ON RECYCLED PAPER ... BUILDING A MEANINGFUL GOVERNANCE PROCESS A JOURNEY TO FOCUSED DECISION MAKING IV - Mhlconrso Correcllons ~ · Monllof (survey) . llvnlunte (review nccounlabllllles luul celebrl\te successes) · Adjust ami ltevlslllhe memenls or Ihu Governance Process Cyclically MellsII rlIlg SI/('cess 111- Ol)crnllonnl'nlOls ~ N · Ac\lou Pinus & Sln\I~"'ml · Opcrnllna nutlBCl . Cllplllll I mprovemcnl Pwgrl\ll\ (5 Yellr) . Colllljtehei\slvc 11lAn Ilcvlew · Pollcles, Onllnllnccs (;mbblllH fhe Conlrnb II - Frnllllng hlul Focusing · Idenlll'y & Prlorllb.c Issues · Sel OverAll GOllls · Denne SpecUlc Ohjecllvc9 · Sel: Ilesllouslhllllles, AccoulllllhllU'cs nml Crllcrln for Success MUIlP'"H fhe WII)' 1- Uullt""g the llnse '" ~ · Shllred Vision · Vllhles. Guiding l'rlnclples. Operational Philosophy, Ethical Slnl\dards · Mission.. .Purpose of Ihe Olynnl7.nllou I)csllnnfloll lInd Groulld Hllles of IIIe .Iol/fIIe)' ------------------- "00)= 0) en 0 :t::O)C '-.c :J E - 0 .0 0> 0 ~ .!:: ~ > '- 0)0)0 ~ .- <tl.c 0) en~:5 t "0 0.. o~- 0..<tl0) O)~.c ~ 0 0 >-- - "i::en- 0) en 0) to)O>. <tl~"00) :J O>:J- 00.00 ~ >- 0..0)0 'en.c- ~ ~ - 0) <tl:t: C 0> 0) <tl .- "0 >- t5 "0 :J 0>0)0).0 c.c"O- 'E- - :J X -0) oCOC o O.!:: 0) O)Ec:5 .c0)0)~ -.cO)O 0-.0- _O)enC - 0 -0) <tl <tl .- "O.c- en 0.. >- ~ C :J 0).: 0)0(:"0 :5':::J>- .- en 0 0)0 = ~ C C 0 <tl:J 0) 0.. ,n 0 N ~O+::en <tl .-- o >- 0 '0; O>~ <( C - 0 '- <tlo) .E ~ en~ O).c- 0) >_<tl_ 0000) _ 0> "0 - - - - en Q) +:i ".: o ".: D.. -o~ 0) .;:: en 0 en';:: ~a.. "Oc "00) <tl- 0) a.. .0.8 0': - 0) en:5 0) en :J <tl en en en .- 0) "O:J C en <tl.~ en 0> 0) C :e '3: ~ 0 0_ .;:: 0 a.._ en 0) O).c .c- en "0 =0) .o.c <tl en - .- en- 0).0 <tl - .- en o 0) C :J= o g .. o:J"O >-om ~oen oO)~ 0).c"O -"0 .c -_ - co 'u ~O>O) <tlO>.o 0) T'"" 0 >-0>- .ccen 0';:: E <tl :J 0) WO~ o c ~ o (.) (.) - .0 ~ :J o 0> C :.c :J u C 0) o C <tl .!:: "0 ~ o en - 0) 0) ~ - en "0 C <tl en C .2 en :~ "0 .0 :J en >- .~ o a.. ~ 0) - <tl ~ 0) .c - ~ o - en "0 ~ <tl "0 C ~~ en 0) ~=s 0)0> 'S; "0 0) C [(<tl 0) en 'S; 0) [( . . - - C <tl a.. - C 0) E 0) 0> <tl C <tl E C <tl 0.. 0) > '00 C Q) .c 0) ~ a.. E o o Q) .c - - o ~ 0) 'S; ~ 0) .c - 0) - 0) ~ a. g E C o 0 o ~ ~ Q) - <tl ~ E ~ o - en 0) .c - ~ 0) 'S; 0) [( . . . - >- Q) en o U en C o +:: <tl ~ 0) a.. o ~ o :J .Q" C <tl a. 0) .~ en C 0) .c 0) ~ a.. E o o 0) .c - - o C o +:: o 0) Q) en .c 0> - .!:: 0) ~ 'S o 0) .c ~ 0) "0 .c C _ <tl ~ 0) 'S; 0) [( ~ 0) 'S; 0) [( . . - .0 .2 o C:- - C :J o o C o C <tl a.. .~ en <tl . .c<tl a.. 0) E (ij 0) C 0) .c"O ~c ~:.:J ~ 0) c~ <tl <tl -....I a..::::::, C .~ .2 I- - 0) ~ C .- 0 a.._ en en C ~ ~o -- 0) ~C .~ "0 > <tl 0) 0 [([( .~ - . - 0) ~ a.. en C 0) 0) ~ 0> - o 0) en <tl .c e :J a.. 0) .c - Q) <i1 ~ "[5 <tl - o - en C o +:: a.. o ~ 0) :2 en C o o . - 0) a.. '<<SE :J :J <tl en > 0) CP.c 0)- ~ ~ 0) en- O)<tl '5> :J 0) <tl -> ~ cP t5~ 8"0 .- C '<<S<tl ~ :!::: :0:: en C 0) .- - ~~ o ;:;:: .!:: ~ Q) 0) ~ 0 ~ 0) C 0) en <tl 'S; 0).5 0)0"0 [(:J~ "00 . 0) C - ~ 0 0) ._ ~o- O)-~ Cl)ena.. C:-.~ ~ 0>'- ~O)a.. 'c <i1 E <tl~:J Cl)ena.. . - ~~ E- -0) 0)"0 O>'S; "0 0 " :J ~ en .0 a.. 0) O)o:J .c-~ I- '- (ij~ 0)';:: ffi >-.2 0>0)0. T'"":5en C .- "5'0 =oc o .c :J cO>o 5:JO OeO) ~:5:5 (30).!:: O).S ~ .c-o> - C >-.8 <tl .0 .c "OQ)o 0) .S enen ~- 0) 0) '- E-o >0"0 ~~<tl Q)"O.8 .0 0) en -"00) '3: a5 e en E :J O)<tlo '_ en 1:0)~ .g .0 C:- a..o<tl O)-~ en "0 0) 0) 0) 0 .cO)O) I-cc - - c c c .!! D.. Q) o c CtI c u: "'C C CtI _ 'enoen~--;;:< ".. c - _ 0) 0) C 'u ~ o..<tl ~ en "Q :5 O)."!: C O(ij-=o~g. <tlO)O)O)g"O>o 0) g:5 >-:: s e .!:: :5 <tl 0> 0) - W 0.. en cc.c "-EO) .c u:: +:: - ~ '(ij - > 0> 0) ~ <tl ~ - .- :J"OO)O)o-~o o c E > 0> ~.- Q) ~ <tl 0 - 0....... :5 __.!:: _ 0) ~ O<tl .g a. cen~ 11-<tlQ)0t5Q)"O C()+::E:5 ..cO) O)-ca..o>enl-c E E 0).- 0) C en:JC_ _ 0) <tl en O"'S; <tl . ~ >~O)O)O)cEa.. o 0> en .- :.c <tl 0. 0 .- "0 .c ~ ~ 0> E C: .c c ~ 0 0>0 .!:: '- _ .~ <tl ~ 8 ~ a; _ c.c 0) 0 a.. '- <tl0)~~-"O"O..c '"!:E .accc~ g. 0) g> 0 <tl <tlo:J o > .- :J a.. c o c ~ _ Q) en.- c ~ c en <tl"S >-a.. .- a.. <tl ~ '0 "0 = 0) en E a.. 1: c Q) .5!! t5 t Q) .- <tl.c 0 O-;;:<.c coc- ~_en:o::en<tlX :t: .- - c Q) 0) a.. 0) .- "0 _ ._ c <tl"Occc- 11 0 'S; .- :J 0) <tl 0) .- ~ e en 0 E c :5 0> <tl a.. c en 0) .- .!:: ~ 0 0) <tl ~ 11 -g :JI-Een-c~ ~~~~~~~~ o ce> O)en o 0) .- a.. 0 -c > c .c- ~ 00 en-CEa..O)~o .- - 0 .- "0 E a.. >- 0 0 ~ c a.. E .~ ."!: C 0...2 <tl.s .- _ 000 ~O"-O) .- en 0) 0) ~ 0> 0) .~ 0) <tl E '5. "0 .ca;.cOOC<tl:J I- ~I- 0>0 <tl om M o I- D.. - C Q) E Q) > o I- CtI (.) - - - - - 4 I I I I I I I I I I I I I I I I I I I improvements. Necessary financial resources are carefully projected to pay for planned improvements well into the future. The impact of capital improvements on the operating budget is considered in two ways. First, equipment needs are reviewed each year. As additional roads or park system improvements are added, additional or different equipment which may be more efficient is incorporated into the long range equipment schedule of the CIP. Secondly, ongoing maintenance cost increases (or decreases) are analyzed and incorporated into the appropriate departmental budget. In addition to the budgeting of capital transfers from the General fund to the various Capital Projects funds, there are impacts on the cost of day-to day operations in such areas as capital equipment, streets, parks, trails, and other facilities. Careful consideration is taken in the cost of operations and maintenance in these areas as a result of improvements, and is thoughtfully weighed in the preparation of the operating budget, both for this year and in the years to come. Tax Levy and Its Impact on Taxpayers: The property tax levy for the coming year will increase by 4.45%. This increase in the levy, along with further changes in property class rates made by the state legislature in the 1998 session, will result in the increase of the City's tax rate from 18.317% in 1998 to 19.543% in 1999. The effect of these changes on residential properties will range from a slight increase in city property taxes for lower valued properties to a slight decrease for higher valued properties. The City's tax rate remains among the lowest in 25% of cities within Hennepin County. The growth in the City's tax base over the last year translates to a real City tax increase to our residents of approximately 2.8%. It is anticipated that revenues other than property taxes will remain fairly consistent in 1999 from 1998 with a few exceptions. The City will continue to receive state aids in the form of PERA Aid, Local Performance Aid, and Homestead and Agricultural Credit Aid (HACA), though, in some cases, the amounts will be slightly lower than in 1998. Charges for services, especially engineering service charges, have lagged behind projections the previous two years and, therefore, the budget for this area has been reduced for 1999. With the continued pressure to keep property taxes low, this area will be carefully explored in the future for ways to enhance revenues. Fines and forfeitures are expected to decrease in 1999 as available overtime for traffic patrol has declined, resulting in fewer citations in recent years. The budget for interest income has been increased for 1999 to better reflect actual experience in this area. Transfers from the Street Reconstruction, Trail, Water and Sewer Funds will finance related activities carried out in the General Fund. The General Fund Budget for 1999 is balanced, with revenues equaling expenditures, and does not require the use of surplus funds as had been necessary in prior years. I I I I I I I I I I I I I I I I I I I Budget Overview and SiQnificant Changes: General Fund The General Fund expenditures are increasing from the 1998 adopted budget by 1.54%. Areas to note for the coming budget are as follows: . Continuation of community communications efforts through monthly newsletters, internet web site, surveys, and other venues. . Comprehensive plan updates. . Employee wage and benefit adjustments. . Increases in Police and Fire service costs because multi-jurisdictional funding formulas are based largely on usage. Shorewood is growing at a faster rate than the other cities involved in these cooperative service agreements. . Increases in funding for capital improvements as has been scheduled in the Capital Improvement Program. Operating costs are not expected to increase significantly as a result of capital projects. The replacement of equipment and reconstruction of roadways should actually aid in reducing the maintenance costs for these areas. New installations of equipment and buildings in the parks are expected to have an affect on future operating costs, but will not have a significant impact in the coming year. We will continue to monitor and balance operating costs against future capital improvements. Debt Service Fund The budget for debt service for 1999 continues to follow normal payment schedules and is somewhat lower than in 1998. There are no plans at this time to refund current debt issues or to issue any new debt in the coming year. Capital Proiect Funds Projects planned for 1999 include the purchase of new computer hardware and software for city hall; the replacement of a dump truck and the purchase of a mobile generator; improvements to Noble Road, closure/improvement of Trunk Highway 7 accesses, and sealcoating, patching and street overlay projects; installation of a traffic signal and possible road realignment on County Road 19 at Smithtown Road; improvement projects on the Municipal State Aid Street system; and various park improvements, the largest of which is the construction of a concession/utility building on the north end of Freeman Park (Details of all planned capital projects for 1998 can be found in the 1999-2003 Capital Improvement Program which is included as an appendix to this document). 5 6 I I I I I I I I I I I I I I I I I I I Water Fund The Water Fund is broken into two subfunds - - Water Operations and Water Debt Service. The Water Operations subfund accounts for the revenues received for the sale of water and other miscellaneous revenues, and the expenses for operation and maintenance of the water system. This subfund reflects a substantial decrease in expenses for 1999, mainly due to a reduction in capital outlay. Depreciation expense is expected to increase due to new additions to the water system. This subfund also has a budgeted transfer of $40,000 to the Water Debt Service subfund toward the retirement of water system debt, and $2,400 to the General Fund to cover overhead costs incurred in that fund. No increase in water rates are expected for 1999. The Water Debt Service subfund accounts for the accumulation of resources for future debt retirement and for the annual payment of principal and interest on outstanding water system debt. The receipt of special assessment payments, interest income and a transfer from the Water Operations subfund will provide adequate funding in 1999 for scheduled debt service payments and will provide a surplus to be accumulated for future debt retirement. Sewer Fund The Sewer Fund budget will decrease significantly in 1999. This reflects a reduced wastewater treatment costs and a programmed reduction in infiltration and inflow (I & I) projects, which detect and correct infiltration and inflow (I & I) problems within our system. Also included is the refurbishing of the Enchanted Point lift station, and the wiring of lift stations for emergency power in the event of a power outage. Sewer rates will remain the same as in 1998. Recyclinq Fund The Recycling Fund budget is slightly lower for 1999, due mainly to the 1998 recycling contract renewal. The 1998 budget anticipated an increase in the recycling contract at $2.15 per household per month. The actual amount agreed upon in the contract was $2.05 per household per month. The recycling contract with will remain at $2.05 per household per month for the coming year. The amount of revenue the City receives through the Hennepin County Recycling Grant program will continue at about $.70 per household per month. Between the County grant and the City's household recycling fees, this program will be adequately funded in 1999. Stormwater Management Fund The purpose of this fund is to collect sufficient revenue through utility fees on each parcel in the city to maintain our current system and to contribute to system improvements in the coming years. Approximately one-half of proceeds will be devoted to each purpose. Only system maintenance and unscheduled small (]) ~ n1 f/) ..... c: (]) E (]) > e 0. .~ E (]) ..... f/) >. f/) ~ o 'co E o Z ...: n1 O)(]) 0)>' 0)0> ,...c: c: E .- 0 "O() (]) (]) ..... .c: (])..... O>~ "00 :::s- .0"0 (]) c:..... (]) (]) (])O> .o-g (]).o > ~ n1 0 .c:"O (]) ~"S ()"O .~ (]) o.c: ~ () o.f/) - - - "0 c: :::s LL f/)~C:~~(]) :c 2 .- (]) 2 .0 1-n1C:~0n10 ~ .Q- ~..... ex) 0> t5 >. 0>"0 0) :::s +:: (]) 0) g'"O c: c: t5 ,... . - (]) n1 0 (]) > ~ () .- ...... .~ .~ <( :E cu e ~-5 ,S,<i;o. o _ .- 0. f/) ,... \u c: f/) 0'- ..... c: .Q - ~ o '- cu :-= _ ~ .....(])()~-(]) ~uo.c:~'t; o () (]) c: o jg "0'- > n1 ""f/)~.c:o~ >..0 0 ~ ..... .0 0 ~ .....~ (]) <i; ~~""'.c:.c:;t:: Q) 0 n1 0>..... n1 "5, 'co S :::s ~ '- E 0 0> f/) .c: (])f/)c:c: "0 <( -E 0>:0 .Q Q) c: .- ..... ~ ~.- > n1 .... . \U Q) 0 ~ c:O)......o~Q) Q) 0) c: 0. 0. ~ 0) ~ .~ 0 Q) ..... ~- >c:(])~~jg n1 .- .c: 0 ", 0 ..c ~ ~ V~ ..- Q) f/) f/) c: f/) :::s '-"0 Q) E c:c:c:~o.o 0'- 0 x ~ +:: c .Q 't: Q)- n1OCU(]) Q) <i;()~cu"OE 0. 0 ~> 2 0 0.....0>n1() ._ c: ~ "0 Q) ()'- g2~.c:0""'Q) ()..........f/) .2'" (]) _ c: f/) Z ....J 0. 0 .- n1 X (]) . 8 (])~()"O.~ ~f/):-=n1c::-=o - .- .0 0. n1 .0 c.o f/) jgf/) jgo Q) "0 ._ ~ ._ ~ _ (])C:o Ococ.o \U ~ 0 Q) ~ C\I C/) ~ 0.;:;::: ~ o.~ ~ o :::s :.:J - - - c o ;0 .!! (,) CD ... -0 0..... f/) (]) "O~ (]) n1 (])>. c: Q) .c: . Q) I- <i; .c: c: ..... 'C: 0~n1 .....OE (])Q)- > :::s '_ .c: _ f/). ..... ..... c:-.c: 000> o.f/):::S f/) "0 0 Q)Q).c: ~Q)"'" (])c:~ .oE~ o ~ n1 ..... Q) .., c: "0 0>'- ~ c: f/) n1 0 f/) .c:-Q) >..(])() ~'.c: 0 Q) ..... ~ >'-0. s(]) oCc:-E On1o> ~o.c: :t::o:i: n1 ..... n1 ....."01:: f/) c: (]) "On1"O c: f/) c: n1.....:::s c: ~ -Q)O '-"0 - ().- C:f/)"O :::s (]) Q) O~"O O"OC: oQ) >.oE :t::~E o~o (]) 0 () .c:.c:(]) I-C/).o <( - o U) CD - o z - - "5n1 o..~ O.c: j.2 .c: <(~ f/)..... n1g ~ "0 f/) _..... 0 f/) ~ Q) o.() ~n10 ~<i;a. a:-E~ -(])c: <( 0> n1 ~ 0 c: ~..... ~ o.....(]) .....:::s> ~ 0. 0 .: 0 0> O.c:f/) Q) ~ =-0 () ~c: c: ~ :::s ~ ~ 0 i.i:~0 (])5~ -E_O on1Q) .....f/)-E o :::s c: 0>..... ._ ..... 0.:: f/)Q)- :::s~ 0 EoB :::s .c: 0> o ~.~ >. ~ ~ ~- ~ c:Q)0 n1-E? .c:Q)_ ..... 0> :::s -0- n1 ..... 0> .- c: () =.- Q) n1 c: ~f/)n1 .- (]) <(-EE - - "0 Q) .t: E .0 :::s f/) ~ :::s - ..... () (]) 0. f/) (]) a: i ~ -Jd - f/) u :r::~ oE f/)"O (])<( E>. n1:t:: -,0 - - c: :t:: I o -, - - - - - t'- - - , ,1 GOVERNMENT FINANCE OFFICERS ASSOCIATION Distinguished Budget Presentation Award PRESENTED TO City of Shorewood, Minnesota For the Fiscal Year Beginning January 1, 1998 v~~~ jJ~i::~ The Government Finance Officers Association of the United States and Canada (GFOA) presented an award of Distinguished Budget Presentation to the City of Shorewood, Minnesota for its annual budget for the fiscal year beginning January 1, 1998. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations document, as a financial plan and as a communications device. The award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. 8 I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I BUDGET CONSIDERATIONS AND POLICIES Considerations The City Administrator considers the following in preparing and recommending a proposed budget: · Budgeting is only one element in a larger governance process and should not be viewed as an end in itself. · Anticipate important issues and potential problems as best possible through projecting financial trends and monitoring legislative and intergovernmental activity. · Make the budget document user-friendly, understandable by the City Council and citizens. · The budget document should provide useful information to the City Council to make possible policy decisions: · The mission of each department. · Service Indicators, which list relevant statistical trends which may help explain budget trends over time. · Cost Indicators, which identify the amount of property tax dollars required in each department. · Staffing, indicating and explaining staff requirements for each department · Highlights, presenting a brief overview of the major programs or changes from the last document. · Incorporate department objectives, citizen expectations, and City Council priorities into the budget process and document. · A 5-year capital improvement program and finance plan which identifies sources to pay for planned capital improvements and purchases is to be updated and approved by the City Council annually. · Evaluate the impacts of capital improvements and purchases on current and future operating costs. · Keep in mind the following accepted Shorewood City Values: · A strong sense of commitment to the City and its Statement of Purpose. · Open, democratic government, enhanced by an informed populace. · Responsiveness to the needs and desires of the citizens (public service). · Fair and equal interpretation and enforcement of City Codes. · A reputation for dependability and integrity. · Teamwork and action oriented problem solving. 9 · Striving for improved productivity and efficiency through new technology and innovation. · Employee selection by merit. · Professional development. · Respect for City employees who, with fair treatment, proper training and a willingness to let them excel, will take pride in association with the City and serve the people well. · The provision of accurate, timely information to the City Council, through proper channels, so the best possible decisions can be made. · Adherence to professional, ethical standards of conduct. POLICIES The City has adopted the following policies in consideration of preparing the annual budget: General Fund Balance The City will maintain a General Fund balance at a level sufficient to: 1. Prevent the necessity of short term borrowing for to finance General Fund operations. 2. Meet cash flow requirements, temporary shortfalls in revenue or emergency expenditure demands. This level has been determined to be in the range of 40% to 50% of the annual General Fund budget. Disposition of General Fund Budget Surpluses If, on December 31 of each year, the General Fund experiences a budget surplus, and if the General Fund is at or above 45% of the ensuing year's budget, then the amount of the surplus, not to exceed $50,000, shall be directed to the Public Facilities/Office Equipment Fund for future capital expenditures. Use of Service Fees Service fees shall generally be utilized to cover the direct and indirect cost of providing the service. Employee Waqes and Benefits Changes to employee wage and benefit levels are based on market conditions in other public jurisdictions and in the insurance industry, compliance with State's comparable worth requirements and projections for labor contract settlements for the fiscal year. 10 I I I I I ,I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I Balanced Budgets The General Fund budget must balance anticipated revenues and expenditures. Other governmental funds are reviewed based on projected fund balances. Enterprise Funds include depreciation amounts in the budgets. Property Tax Levies Property tax levies are based on general directives from the City Council as to an acceptable tax rate percentage change. Other revenue estimates are based on historic information and on anticipated changes in fee amount and level of activity. Permit Fees Permits and charges are reviewed annually for potential increases, additions or changes. Programs supported by user fees are reviewed for the amount of subsidy required with the goal being maximum coverage consistent with program policy objectives. 11 ~ l~ "O::T-IO::JS>>-I C<D-'-<Do.::T O"s>>C'-+<O<D --,'-+::T<"O :::.' -. ::T '" C/) 0 " ::J ..!... ", "0 .-+ ::T (Q ::J "0 s>> s: ;:0: <D I s>> "0 '< s>> ::T -I "0 <D <D -. ::!. <D s>> <D -, "0 C/) ::Jo.~-,ooCD (Q s>> ::!: .-+ - "0 ..c ::J .-+ 0 ~(Q <D C o - ::J .-+ <D ::J. -. d". <D -. ::J '< CD o S>>"O C/)<D 0. <D ~ C ::J ~ ~.-+ _ 0"0- 0" O::h=.-+- '< -,<0 O<D:::OO s: <D ::T s: a' < == <D 0" <D <D C '< ::J .....C~<Ds>>s>>~ <0 ~. 5' (Q ::t 5. C/) <0 ::J (Q s>> 0 0 co <D ~ -::J.-+.-+ C/) ::J ::T s>> -I C/) 0" 0 "0 <D ,^ -, c.-+ C V.J S. 0. .-+ o' S! 0" fi) '=t ~ 3 <D 00' a c 5' C/) C C/) ::T (Q m '_C/)<D<D<DC/) -Io'-+Q.o.:-+.-+ s>> 0 0" -. s>> 0 x<<Do.-+-I s>>< ::J_::T::T d". -. ::T' <D <D 0 o::J<D s>> - ::J (Q c: -I C/) "0 0. "0'-+ ::T .-+ C s>> c::To<D:EO" 0" <D C5 0" <D o' :;l o' Q -, C <D ::T S. <5' - s- a: <D ::T ::T _. 0 '" '< s>> ..!... <D ::J "'" ", ~ -,::J s>> s>> .-+ s>> --. · ::!. - s>> 0 ::J ::J -I ::J ::T g. s>> 0. (Q ~ ~. ill -g. ~ 3 g a C/) -, 0 0 C --. ~ ~. ::J ; ~ ~ g _ s>> <D s>> g "0 o .-+ "0 C o )> s>> ~ "0 "0 S! :E 0 C/) -8 ill 5- o' C/)oc.-+-'=::T . . "0 0" <D -. C/) <D '< C/) 0. ::J ::T s>> o ~ s>> s>> ~ ::!. -C.-+ ::J .-+ <D .-+ "0 5' (Q ::T::J ::T s>> .-+ <D.-+<D::+S>>O - - - - OJ c: c C) m -t ::J: m )> :0 - Z C) "tJ :0 o o m en en - '-+'-+-'-1 ::TS>><D::T <D ~'~.<D -I::Jo. -, (Q <D 0 C _. ::J 0 '-+C.-+c ::T ::!. ~ ::J 5' ~ -< -I o' =:) )> s>> ::!: <D C Xo 0. a ::J ::Jo ;:;: -.C/) 0 o ::t -, ::Joo"O ::J <D "0 .-+ --. CD C ::T ::J "0 O"<D- = -. 0 s>> o -, -, -, --3 <D ::T::JC/)C/) <Do. s>> -'-, s>> -, :5.<D::J 5' 0. ~. 0. (Qc0.3 C/)S>><Ds>> -"0 ~ == o -, C/) C/) -, 0 <D "0 sa. s>> s>> <D .-+ "0 o ::+ ::T s>> ::T -. <D -, _. <D 0 C C/) --'<D -, 3- 00' s>> "0 C/) o.::Js>>"O -. 0. 0 <D Q.o.-+o o' :: sa. ~ ::J ::T .-+ 0 . <D::T-I .-+<D-' -. C 3 "0 .-+ <D-,::T C/) 0 -. ~"O::J 0.0-1 s>> C/) s>> .-+<Dx <D 0. s>> C/)O"::t s>>co ::J 0. ::J 0. (Q ::J "O~o 5)C/)::t 000 <D-<D C/)S>>.-+ _0 0- - ~ - 0-1 <D::T ::+<D =h --. 0 o _. a-< o' 0 ::J 0 o C -::J .-+0 ::T== <D 0 "00 CD~ =5' 3 C -'<D ::J C/) s>> -<0 0"-' C <D 0. :5. (Q<D m,:E s>> s>> ::J ::J 0.0. .-+3 s>> s>> x" <D <D ~s>> ::J S>>'< ::J -, 0.<D .-+< ::T 00' <D -- o "O::J C C/) 0".-+ =0 0.-+ ::T::T <D <D S>>O" ::!.C ::Jo. (Q(Q o <D ::J .-+ .-+0" ::T<D <D~ O"<D C <D o.::J (Q.-+ <D::T :-+<D - fi)::!:fi)S:<D05" x3x<D~c - <D _'< _ ::!. )> <D s>> <D <D C ::J C ~ ::J ~ C/) a(Q (Q . 0. .-+ <D .-+ C - s>> ::T C/) )> 0. 0 0" C/) <D _.-+ s>>-'-'-+C/) o .-+ .-+ 00' ::T <D s: o <D ::T ::T <D <D "O-<D<D3:E ,<000..-+00 -, 0 0 -, -. o ::T 3 <D "-< - s>>o. .-+ 0 -. -, <D C/) 0 ::TC:::J=.-+<Do <D -. (Q <D <D C/) C ::J -, -, C/) "0 (Q '< -. 3 0-' ::J -, <D::J 0 o s: s>> .-+ 5' ::J == "0 <D-'::T<DC/)o o .-+ <D .-+ 0 C/)-o <::T "'0 ,<<",::J "'-,'-+<D::T'"0. 0. 3::T <D 0 C 0" <DS>>.-+ 0 CS>>o~::To.-+ - <DCC/) g-lo-l-'::Js>> <D 2 C ::T s: Q. .-+ .-+ .-+ ::J <D <D - - - --. ::T -< 0'< CD <D C/) --. < s>> 3 ::J )> 0 s>> _. C/) CCO<D'-+ s>>-Io.::Jo<o 0. s>> ;::;: 0 0 < ::J <Dx.0==3C/)<D S>>-, .-+ s>> ::t 0" 3 "0 ::T 0 < o........C=<D-, s>>::J......C/)C/)~3 == cn.-+::Tc s>> "0 <D 0 .-+ 0. 0 0" 5- "0 <D ::T (Q CD <D=ma<D<DO" - 0 3 -<' "0 .-+ C o ...... ::!, <D 0. -'-'0"s>>0C/) "0 <D '" -,.-+ (Q s>> ~ "0 ;:0: --. <D C -, -, -. 3 .-+ 0" -. ..... <D <D =<5 01 = C/) a :E o . 3s>><D0 -, 0 _ -. ::J C/) ~ <D ::J .-+ ::J 0. "0 :5. .-+ s>> s>> 0 -, ~ <D ::T -." 0 '" < <D C/)"'" 0"< C/) < 0 ~ -. --. C/) . 0" ....., <D 0. -. COCO<DO o.<Do.::to.::J ::+ (Q < C/) (Q =h <D <D s>> . ~ (i)' .-+ C/) ::J s>>C/)s>>.-+0. ::Js>>::J::T 0. o.a - - - - -. ::T -I ::J<D::T Q.S>><D ao.)> __.C/) ::Js>>o. (Q::J3 .-+ 0. -. ::T ;2. <D3~ 0"S>>ji3 C".-+ 0.<D0 (Qs>>-' <D ::J s>> .-+ '< ::J m::Jo. ::t<D." 3 0 -. s>> <D ~ .-+C/)::J <D C/) 0 C/) s>> <D ~~ 0 <D <D -, .-+<<D ::T --. 0 ",C/).-+ ", --. 0 ::J 0 -, ::J "OC/)'-+ -, ::T <D'-+<D "Oo::J s>> s: -, -, '" <D <D ", < 0. <D --. s>> C/) <D ::J d". :E 0.3s: 0.S>><D oo'm 0" ~~C cr 0. C ." (Q .-+0<D <D-,.-+ 0.3C/) .-+s>>:E 0--. .-+ .-+:E::T ::To.-+ <D-,::T o"<D _.C/) 0. -< ffi <D o<D"O O.-+s>> C/)::+ 5 3 o <D -. ::J .-+ - )>C/)'-+o.-I 0. "0 ~ <D ::T 3 <D -- "0 <D 5' 5. ;. s>> 0. 00' 5' {g ~ {g ~ (Q s>> <D s>> a::J::+~::+ 0~3C/)3 -, ", . <D Qf}3.m~ ." - ~ S>>::T -. 0 _ 0 '" ::J-'O::T~ S>>.-+-, - ::J::Ts>>~o. o <D 0 ", C/) <D 0 0 "0 .-+ cS>>::T 00 ::+<D -.3 3 3::J CD 5' ~ <D "0 Q. (Q a ::J -, o '< -. .-+ <D -, <D ::J ::T "0 0" s>> (Q <D s>> '<-'S:S>>CD 3. <D 0. .-+ -I -. ::T B:::T::JC/)<D o<D~CDO" <D <D C/) C s>> C/) C/) "0 0. .-+ d". C/) 0 (Q <D 3 s>> ::J <D .., C/) .-+ c- s>> "'" --. <D ~mo.S!C/) '<C/)s>><D::t . s>>fi)-3 "'" ~ 0 s>> <D -'.-+ .-+2?<D<D o-'<C/) o.s>>_ O"-co <D 0 s>> -, -,-' .-+ <D<D::t::T .-+C/)::J<D C .-+ (Q --. ~ -. ..., ::J 3 s: -, <D s>> <D <D 0..-+ C/) -. 0 "0 .-+ ::J "0 <D o(Q<Do -"'---...,=- ::T::Ts>>< <D<D.-+<D o ::;. o' -. ::J -< C/) o - - - 9:0::!15" C/) 0 ::J .. ~Cs>>- -'::J::J C 0" 0 ::J c==g<D mC/) __ 0. "0 0 ::T . ::!.::;' <D 0<D~ -, 0 ....., -. .-+ C ::too. <D-'(Q C/) s>> <D S>>::J.-+ ::J 0. :E o.s>>o 0-'-' O"<D" _. 0. C/) <D _. ::T o C/) <D ::t~<D < _..-+ <D 0" C/) C/)c- . ro+-. <D ::J )>0.Q. ::J .-+ C ,<00. o s>> 5' ;:0: = (Q N' 0. "0 <D <D -, ::J "0 <D o s>> :5. 0::+0 3 3 C 3 <D C/) ",::J'< ", .-+ <D ::J ::T s>> '-+<D-' C/) s>> C/)~ CD 0. -, o C/) <D <D C/) _.s>> C <0;::; <D ::J C/) 0.(Q~ .-+<s>> o < -, .-+;:o:<D ::T ::T "0 00' .-+ -, "0 ::T {g o <D s>> -. 0 -, ::J -.<D .-+ -< 0. ~ 0" <D '< s>> .-+ - ::T C/) <D o - - o "0 -, -I 0" ::!. m ::T CD' Q C <D Q.;:O:;::;O" --. (i)' C/) C <C/)oo. <D _(Q C/) s>> -'<D -::J'-+.-+ o 0. C/) -, "0"0 .-+0-,-' ffi .Q: o' g <D ::!.<D oo::tc/) 0::t<DC/) 3<C/)0" __.<D s>> <D ::J~::J(Q (Q 0. -. O"-Io~ C::T 0. <D .Q: 5' <f6 0 ~ ." .-+ 0 d". <D OC<O" ,<::J<D-, o 0 C/) C (j)=_S>> s:o-< <D 3 0 ::J.-+- 0.::T<D <D <D s>> .-+ "0 0 <D-,::T -'<D,< ~.:5.~ ::JO- <D C ~ C/)C/) s>> '< -I ::J<D~ o.s>>'" c/)-'o ~~~. C/)o. -, 0 CifCDo "0 :5'5 6' ~ Q. ::!.C/) d", -. CD <Dcn< C/) _. s>> 0 <D ::J ~ :E o.CDC/) ::J'-+ .-+::T <D - -t ::r: m OJ c: C C) m -t "tJ :0 o o m en en - - I I I I I I I I I I I I I I I I I I I Notice Of Proposed Total Budget and Property Taxes The Shorewood city council will hold a public hearing on its budget and on the amount of property taxes it is proposing to collect to pay for the costs of services the city will provide in 1999. SPENDING: The total budget amounts below compare the city's 1998 total actual budget with the amount the city proposes to spend in 1999. 1998 Total Actual Budget $2,758,893 Proposed 1999 Budget $2,788,463 Change From 1998 -1999 1.07% TAXES: The property tax amounts below compare that portion of the current budget levied in property taxes in the city of Shorewood for 1998 with the property taxes the city proposes to collect in 1999. 1998 Property Taxes $1,782,818 Proposed 1999 Property Taxes $1,862,058 Change From 1997 -1998 4.55% Attend the Public Hearing All Shorewood city residents are invited to attend the public hearing of the city council to express their opinions on the budget and on the proposed amount of property taxes. The hearing will be held on: Wednesday, December 7, at 7:30 p.m. Shorewood City Hall 5755 Country Club Road Shorewood You are also invited to send your written comments to: City of Shorewood, Mayor's Office, 5755 Country Club Road Shorewood, MN 55331 At the public hearing, the City Council and staff review the proposed budget and tax levy and invite residents in attendance to comment on the document. Once all of the public comments have been made, the public hearing is closed. If there is insufficient time during the hearing to hear all comments, a continuation hearing is scheduled. If as a result of the public hearing, any revisions are necessary, the City Council directs staff 13 to make such changes. The revised budget is then reviewed at the subsequent hearing and is adopted by resolution of the City Council. The final budget and tax levy must be certified to the County Auditor within five business days following December 20. The budget must be published in a prescribed format in the city's official newspaper. A detailed budget calendar outlining the budget process for the preparation of the 1999 budget is printed on the following pages. BUDGET AMENDMENT PROCESS After the budget is adopted by the City Council, department heads may make minor adjustments in the budget between individual line items, as necessary. These amendments must be approved by the City Administrator. Any major departmental adjustments, amendments between departments which increases or reduces the budget, or any change in total budget amount requires a resolution amending the budget adopted by the City Council during a regular meeting. 14 I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I FEBRUARY, 1998 JUNE 25, 1998 JUNE 25 - JULY 24, 1998 JULY 24 - AUGUST 12, 1998 AUGUST 1, 1998 AUGUST 12- AUGUST 26,1998 AUGUST 20, 1998 AUGUST 26, 1998 AUGUST 31, 1998 SEPTEMBER 14, 1998 SEPTEMBER 15, 1998 SEPTEMBER 15- NOVEMBER 29, 1998 AFTER NOVEMER 10 AND ON OR BEFORE NOVEMBER 24,1998 TWO TO SIX DAYS BEFORE PUBLIC HEARING DATE CITY OF SHOREWOOD 1999 BUDGET PREPARATION CALENDAR Budget priorities an objectives for the ensuing year are established by the City Council Budget worksheets distributed to Department Heads and Administrator Departmental budgets are prepared Departmental budgets are reviewed with Administrator and Finance Director Dept. of Revenue advises City of 1999 Local Government Aid and HACA amounts Departmental budgets are revised and budget is assembled for Council workshop(s) County informs City of county and school board(s) public hearing dates Council receives proposed 1999 budget Workshop with Council to review proposed 1999 budget City Council approves preliminary 1999 Tax Levy and Budget and sets two public hearing dates Preliminary 1999 Tax Levy and Budget certified to County Auditor Inform County of public hearing dates Council reviews and revises proposed budget County mails notice of proposed property tax increase to all property owners City publishes 1/8 page ad of public hearing dates in official newspaper 15 CITY OF SHOREWOOD I I I I I I I I I I I I I I I I I I I 1999 BUDGET PREPARATION CALENDAR (CONT.) DECEMBER 7, 1998 DECEMBER 14, 1998 DECEMBER 14, 1998 ON OR BEFORE DECEMBER 28, 1998 ON OR BEFORE March 14, 1999 Council holds public hearing on proposed 1999 Budget and Tax Levy Council holds continuation public hearing, if necessary Council adopts final 1999 Budget and Tax Levy at the subsequent hearing City certifies final 1999 Tax Levy and Budget to County Auditor City certifies compliance with Truth in Taxation requirements to Dept. of Revenue 1999 Budget is submitted to GFOA Distinquished Budget Presentation Awards Program 16 --------------- - - - - ORGANIZATIONAL CHART - CITY OF SHOREWOOD ...... -...l IcIlY ATTORNEY ".:- - -- CITY COUNCIL BOARDS & COMMISSIONS , - PLANNING COMMISSION CITY ADMINISTRATOR 1 - PARK COMMISSION I r I I I I I LIQUOR ENGINEERING FINANCE ADMINISTRA TION PLANNING PUBLIC PUBLIC SAFETY & ZONING WORKS (CONTRACT) - Off-Sale - Engineering Svcs. - Personnel - General Government - Planning - Building & Grounds - Police - 4-City Joint Retail - Project Mgmt. - Accounting - Licensing - Zoning - Recycling (Contract) Services * - Payroll - Elections Administration - Tree Maintenance - Patrol - Investments - Records - Property - Park Maintenance - Disaster - Utility Billing - Legal Publications Records - Street Mainenance Preparedness - Accts. Payable - Public Information - Inspection - Equipment Maintenance - Investigation - Accts. Recble. - Recreation Programs - Stormwater System - Public Service - Special - Park Planning - Street Lighting - Fire - Excelsior/ Assessments (Contract) - Sanitation/Weeds Mound - Budgeting - Assessor (Contract) - Janitor Services - Fire prevention/ -MIS - Cable TV - (Contract) firefighting - Purchasing Franchise - Utility Maintenance - Animal Control - (Contract) ChanllHssen I CITIZENS I * Mayor is City's representative on joint governing board. December, 1997 s: (I) .-+ .... o "'0 o ;::;: I>> :J o o C :J Q. -0 o -0 C I>> .-+ o' :J (I) en .-+ 3' .....1>> OOco ~ -'" ....... <0 -....I - * 'lJ (I) .... r I>> .... co (I) en .-+ (f) o ::T o Q. --0 (f) (f) _. 00!a I\) I\) :::!. "-l"-l0 "-lOlen I ~~ (I) :J en :J '-+(1) 0.-+ :J 0 ":J 1>>" (f)1>> o(f) ::TO O::T o 0 -0 en_ en m 3 "'0 o '< (I) .... Z o ;:+ ::T (I) .... :J (f) .-+ I>> .-+ (I) en 'lJ o :E (I) .... o !=> - - ~S:~ .... C :J en ~. co 0-0- :J - (I) en (I) it -0 it 3 ~3= -.,< ::T -< ::T 0::T0 C 0 C ~ C ~. ::Ten:J o :5" co a.CO C *c::J :J;::;: -.en en (I) *en ~. 3 I>> .-+ (I) * I\) rv.J::-:"" (X) 1\)01 .J::-<O-'" - - s: (I) en o - (f) I>> ::J ;::;: I>> -< (f) (I) :E (I) .... ~~ .-+(1) (I) en .... 0 0_ g~ :J I>> ~ co .-+ .... 0'3 :J I>> en S' 01 m N -'" be;; m. 1\)01 'lJZ:D (I) C (I) o 3 CQ. (I) 0- en :J(I)'-+ .-+....(1) I>> 0 CD co-a. (I) < < < og.g. ~. (I) (I) :J en .... cooen S' ~ S' .-+ - I>> _.1>> en ::J en .-+-.-+ (I) I>> (I) CD !a (I) 0(1)$4 .... --. -'(1) 0 o 0 :J ::J .-+ 0'-::;: :J<o ...... <0 -"'(x) <0- <0 (X) - "-lW01 I\)w w mOoooJ-'" ~.J::-m o (X) I\) - - -IZ o C S"3 -0- 'lJ(I) I>> .... .... 0 "- )>0 o -. CD-< 1>>'lJ co I>> (I) .... " en <0 !J1 (X) 01 - s: CD en o O(f)- -. .-+-0 -<1>>1>> .co(ii s: a. (f) en )> ~ (I) (I) .-+ en <01\) 0.>~ 00 -'0 -<c I ::J r-< o o ~ W (X) -'" m~ - - )> .... (I) I>> o - o ~ m o en .0 C I>> .... (I) ~. CD en o C .... .... (I) :J .-+ -0 o -0 C I>> .-+ o' :J (I) en ~. 3 I>> .-+ (I) * wm <0 01 01 - ." (jj' o I>> -< (I) I>> .... C-^:D(j)-I( o :::!. 0 (I) 0 ;::;: ::T en co .... 3 :J~.(I)~ 0 (j)(f)....a.oo l>>o9o~c ~< w_:J C (1)1>> zo-o :J.... 3 (1)(1) = " ..... =.... (I) .... - co _ I>> OJ (I) CQ. :J en OOOOS: 00001>> cccC,< :J :J :J :J 0 Q.Q.Q.Q. .... 3 3 3 3 (I) (I) (I) (I) 3 3 3 3 0-0-0-0- (I) (I) (I) (I) ..., ., ..., ..., C- I>> :J C I>> -< :::;' I>> .-+ o' ............-a..-I.-I.::J ~~~~~a wwwww-I ~::::::::::::::::CJ) 00<0<0<0....3 o o (X) (X) (X) -'" - - m x - ." o 3 o - (f)O .-+.... I>> co '-+1>> C :J I>> _. '-+N o (I) -<a. 01>> -.en -> ::; ar co (I) (j) o < (I) .... :J 3 (I) :J .-+ o o C :J Q. "'I )> a. 3 S' (jj' .-+ a o .... -'" -'" <0 <0 0000J01 .J::-Ol - -I ::T (I) - o o ~. :J co (jj' en (I) (I) o .-+ (I) a. S' - o .... 3 I>> .-+ o' :J I>> :J a. a. (I) 3 o co OJ -0 ::T o' a. I>> .-+ I>> - o .... .-+ ::T (I) o -? ~'-+(I)""O-l l>>afxm(l)::T o -0 -. :J (I) '-+-",(I)a..-+ en <0 :::!. (I) OJ 0 O<o(I):J-;::;: -0:J~.0-,> enw 0 I>> C 0 :J' (I) en- a. a. 0 S' (f) w -I.... 0 (I) ::T a.::T1>> 3en 0 (I) (I) -0 3 'ft .... -. VI (I) (iiQ~5~::E o -< (I) -. en 0 "'0 en'-+~O 3 ::E -. '< -. a. _. a. <; 0 (I) = (I) <; .-+ (jj' 3,03,;::;:0 en 0 55' ::T :J I>> <;:J__.-+en <; ~'co 3-' ::T C = :J .... _. (I) o-c CO'-+ 0-(1) s(l) en;+ (I) ;::;.a.o"" enl>>::Toco 3=a.0S::: I>> ~. ~ 3 ~ (I)::T (I) CO S' 3 :J :: a.co ~ en Q ::T co .-+ 0 ::T-> .... ::T -. 0 :J 0 (I) I>> .... 0 s -(1)- _o;::=t, -to. ::J::T<Oo-oS: .-+ (X) C --. af ~ ~ ~. r 5 -0 ::Len (I) ~ m I>>~.-+~(I)-o en:J::T 0 :-+ (l)I>>S:= 0- .... :J -. en w~ea.5 ~ o-(I)~~a. (I) a 0 0 -. o :J en I>> co en " - C3::T1>>0 ~ ~.g' g a ::T"'2. ;! ~ = ::T ~ (I) I\) 31>> 01 -. en 3 0 CO en -, 3 a.o~-<= I>>::E~ (jj'm ~ ~ -0 en ~' en ~ CD g 0- -. ::T a. .-+ _.co _, 0 ::T =$;CD3::E -< -. -. (I) 0f3 S::J !a -:J(I)I>> _.-+ :Jo ~ '< o~ :: <g s'~ I>> af - - o o 3: 3: c z ::::t -< "'C :0 o ::!! r- m - - I I I I I I I I I I I I I I I I I I I FUND STRUCTURE AND BASIS OF ACCOUNTING The accounting and budgeting system of the City is organized on a fund basis. A fund is a defined as a fiscal and accounting entity with a self-balancing set of accounts. The following are the types of funds used by the City: GOVERNMENTAL FUNDS are budgeted on a modified accrual basis. Revenues are budgeted when they will be both measurable and available. Available means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Expenditures are budgeted when the liability is expected to be incurred. General Fund accounts for many operations of the City, including all financial resources except those required to be accounted for in another fund. Debt Service Funds accounts for the accumulation of resources for, and the payment of, general long term debt principal, interest and related costs. Capital Project Funds accounts for financial resources to be used for the acquisition or construction of major capital facilities and equipment. PROPRIETARY FUNDS are budgeted on a full accrual basis. Under this method revenues are budgeted in the period when they are earned and expenditures are budgeted in the period when they are expected to occur. Enterprise Funds accounts for operations that are financed in a manner similar to private business enterprises where the intent of the governing body is that the costs of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges. 19 I I TOTAL PERSONNEL I 1997 -1999 I Actual Budget Budget 1997 1998 1999 I FI RE (CONTRACTUAL) Contd. Fire Marshall 1.00 1.00 1.00 Training Officer (part time) 1.00 1.00 1.00 I Firefighters (part time) 37.00 37.00 37.00 PROTECTIVE INSPECTION I Building Official 1.00 1.00 1.00 Planning Director .05 .05 .05 I Planning Assistant .30 .30 .30 Secretary/Receptionist .10 .10 .10 I CITY ENGINEER Public Works Director/City Engineer 1.00 1.00 1.00 Clerical .25 .25 .25 I PUBLIC WORKS SERVICE Supervisor of Oper. & Maint. 1.00 1.00 1.00 I Light Equipment Operator 1.90 1.90 1.90 Clerical .25 .25 .25 I STREETS AND ROADWAYS Light Equipment Operator 2.20 2.20 2.20 I SNOW & ICE REMOVAL Light Equipment Operator .50 .50 .50 I TREE MAINTENANCE Light Equipment Operator .20 .20 .20 I PARKS AND RECREATION Light Equipment Operator 1.60 1.60 1.60 Clerical .25 .25 .25 I Summer (Seasonal) 2.00 2.00 2.00 Winter (Seasonal) 10.00 10.00 10.00 I WATER Senior Accounting Clerk .10 .10 .10 I Light Equipment Operator .10 .30 .30 ReceptionisVSecretary .10 .10 .10 I 21 TOTAL PERSONNEL 1997 - 1999 Actual 1997 SEWER Senior Accounting Clerk .10 Light Equipment Operator .40 Receptionist/Secretary .10 STORMWA TER MANAGEMENT Senior Accounting Clerk .05 Light Equipment Operator .10 LIQUOR - ALL LOCATIONS Operations Manager 1.00 Assistant Managers 3.00 Clerks (part time) 15.00 Senior Accounting Clerk .15 TOTAL FULL TIME 38.00 TOTAL PART TIME 70.00 TOTAL SEASONAL 13.00 22 Budget 1998 I I I I I I I I I I I I I I I I I I I Budget 1999 .10 .20 .10 .10 .20 .10 .05 .10 .05 .10 1.00 3.00 14.00 .15 1.00 3.00 14.00 .15 38.00 38.00 69.00 68.00 45.00 13.00 I I I I I I I I I I I I I .1 I I I I I CITY TAX FORMULA City Spending Less: Local Government Aid Homestead and Agricultural Credit Aid Fiscal Disparities Miscellaneous Revenues = Net Tax Levy Net Tax Levy = City Tax Rate Tax Base Tax Capacity Value x City Tax Rate = City Tax on Property TAX IMPACT ON HOMESTEAD PROPERTY 1999 VS. 1998 1999 ESTIMATED TAX RATE -19.543% 1998 TAX RATE -18.317% CHANGE IN TAX RATE -1.226% Home Estimated Actual Dollar Percent Value 1999 1998 Change Change $150,000 $396 $392 $4 1.1% $200,000 $562 $561 $1 0.2% $250,000 $728 $730 ($2) (0.3%) $300,000 $894 $900 ($6) (0.6%) The next two pages contain graphs that present some insight on the impact of the City's levy decisions. The first page presents a historical view of the City portion of the property tax bill on homes of various values and of the City's tax rate from 1994 through 1999. The second page shows how much of every property tax dollar comes to the City and to the other taxing jurisdictions, and a historical view of this breakdown from 1994-1999. 23 1996 1997 1998 1999 I I I I I I I I I I I I I I, I I I I I CITY OF SHOREWOOD HISTORY OF CITY PROPERTY TAXES FOR VARIOUS HOME VALUES $1.200 $1. 000 >< as ~ >- $800 t: CI) c. E $600 ___ $150.000 HOME C. ~ ~$200.ooo HOME (3 $400 -*- $250.000 HOME -lIE- $300.000 HOME $200 $0 1995 1996 1997 1998 1999 RAIf 20.0 19.5 19.0 18.5 18.0 17.5 17.0 16.5 16.0 1995 CITY OF SHOREWOOD CITY TAX RATE HISTORY 24 I I I I I I I I I I I I I I I I I I I CITY OF SHOREWOOD 1999 PROPERTY TAX DISTRIBUTION OTHER 7% CITY OF SHOREWOOD 15% SCHOOL DISTRICT 276 47% HENNEPIN COUNTY 31% CITY OF SHOREWOOD HISTORICAL SHARE OF TOTAL PROPERTY TAX Bill 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% 1995 1996 1998 1999 1997 25 COTHER. METRO GOVT. CSCHOOL DISTRICT 276 . HENNEPIN COUNTY I!ICITY OF SHOREWOOD REVENUE SOURCES AND ASSUMPTIONS General Fund Property Tax License/Permit Intergovernmental Charges for Service The City Council increased the tax levy for 1999 by 4.45% over the 1998 levy, taking it to the state mandated levy limit. Considering the growth in the City's tax base and the adjustments in property classification rates by the state legislature, the increase in the levy results in an estimated tax rate for 1999 that is slightly higher than in 1998. Property taxes are collected and distributed twice annually. These are fees collected on building permits and various licenses issued by the City. The fees are based upon the cost of providing the service. The revenue assumptions for 1999 are based upon 1998 volumes and anticipated construction for 1999. These revenues include Storm Disaster Aid, Homestead and Agricultural Credit Aid (HACA), Local Performance Aid (LPA), PERA Aid, and MSA Maintenance aids distributed by the State. The Storm Disaster Aid, which is anticipated to be approved by the State Legislature during the 1999 session, will recover about 15% of the City's cost of 1998 storm damage cleanup. HACA is received twice per year, in July and December. LPA will be distributed with HACA aid. MSA is received in three installments. The amounts are established by the State and certified to the City in August of each year. The amount of HACA and LP A aid which the City will receive in 1999 is slightly less than in 1998. These are charges based on the cost of services rendered. The charges are reviewed annually and assumptions for the following year's budget projections are based on these fees. A decrease for 1998 is assumed as income generated for services performed through the City Engineering department were not as much as had been anticipated in prior years. 26 ,I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I Fines and Forfeitures Miscellaneous Revenues Transfers Debt Service Funds Tax Increments Special Assessments Misc. Revenue Fines levied by the court for traffic and criminal violations. The fines are collected by Hennepin County and distributed monthly. A decrease in this revenue area is anticipated for 1999 as violations and collections have decreased over the past several years. This trend is expected to continue in 1999. These include interest income, and other miscellaneous revenue. The level of miscellaneous revenue for 1998 was used in estimating the revenue stream for 1999. Budgeted revenues in this category, especially interest income, have been increased to be consistant with past experience and expected income in 1999. Transfers are budgeted from the Street Reconstruction Fund for street patching, from the Trail Fund to finance trail planning, and from the Sewer and Water Funds to reimburse overhead costs incurred on their behalf in the General Fund. All of these items are budgeted as expenditures in the 1999 General Fund Budget. Revenue derived from incremental taxes on development within Tax Increment Finance District NO.1. This district was established in 1990 and expires in 2000. The district first generated tax increment revenues in 1994. 1999 is the final year in which tax increments will be collected from this district. Anticipated tax increment revenue for 1999 is $335,000. Special assessments are levied against properties benefited by a city improvement. This revenue source has been declining as the current assessment roles age, and as recent projects have been small and have not been financed through special assessments. Primarily includes interest income from investment of funds. This revenue source fluctuates with the amount of funds available for investment and with market conditions. 27 Capital Proiects Funds - General Misc. Revenue Transfers Capital Proiects Funds -Specific Public Facilities/Office Equipment Primarily includes interest income from investment of funds. This revenue source fluctuates with the amount of funds available for investment and with market conditions. Transfers from other funds to provide resources for scheduled capital improvement projects as scheduled in the Capital Improvement Program. These amounts are determined each year in conjunction with the development of the annual budget and capital improvement program. Other Financing Sources The City entered into a non-appropriation lease to finance its portion of a joint powers Senior/ Community Center in the amount of $311,000 in 1996. This was considered a one-time financing source. No such resources are anticipated for the coming year. Park Capital Improvement Park Dedication Fees Street Reconstruction Intergovernmental Fees collected on new subdivisions in lieu of dedicated park land. A fee of $1,000 per new lot is payable by the developer at the time of final platting. This source will fluctuate year to year depending upon the amount of development. As the City is nearing full development, this is a limited revenue source for the future. Anticipated revenue for 1999 is $15,000. The Minnesota State Department of Transportation (MNDOT) will often aid in financing municipal projects which are also in the interest of the State through Cooperative Aid Agreements. The City will be undertaking two such projects in 1999 for which it has entered into Cooperative Aid Agreements with MNDOT. The amount of Cooperative Aid anticipated to finance these projects is $326,400. 28 I ,I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I MSA Road Reconstruction Intergovernmental Water Operations Fund Charges for Service Misc. Revenue Water Debt Service Fund Special Assessments Misc. Revenue The State of Minnesota Municipal State Aid Program allocates highway user funds to qualifying cities over 5,000 in population to construct and maintain an MSA road system designated by the city. The funds are divided into construction and maintenance allocation. The maintenance allocations are paid annually, but the construction allocations are encumbered by the MSA Program until the City designates and constructs a project. The City tracks the accumulation of allocations for future projects. The amount allocated by the MSA Program is anticipated to remain fairly constant over the next several years. Revenue from water sales is received quarterly. Charges are based upon the cost of providing the service to citizens. However, City policy does not include the recovery of depreciation in the setting of water rates. Rates for 1999 are $22.50 for the first 1 0,000 gallons used, plus $1.45 per 1,000 gallons used over 10,000. Water connection fees are charged to new connection which have not been previously assessed for the cost of water infrastructure. The water connection fee is $5,000 per unit. Includes anticipated interest income and revenue from cellular telephone antenna leases. Special assessments levied on benefited properties for water improvements. This revenue will be used to pay debt service on water improvement projects. Includes anticipated interest income and payments from a Water Tower agreement with the City of Victoria. The~ agreement allows for a backup water supply to Victoria for a period of 25 years. Payments of $46,500, plus interest at 5.75%, will be received through the year 2000. 29 Transfers A transfer of revenue from the Water Operating Fund for the retirement of debt. Sewer Fund Charges for Service Sewer user fees are billed quarterly. The fee is based upon charges from the Metropolitan Council Wastewater Services for sewage treatment and on the City's cost of operating it's system of mains and lift stations. As with water, City policy does not include the recovery of depreciation in the setting of rates. The City charges a flat residential rate of $65 per quarter. Sewer connection fees, called LSAC, are collected on newly divided properties which have not previously been assessed for the cost of sewer infrastructure. The LSAC fee is $1,000 per unit. Recvclina Fund County Aid Hennepin County subsidizes the recycling program through a grant to the City. The amount of the grant for 1999 is $0.70 per household per month. Charges for Service The City has implemented a recycling fee of $1.50 per month per household. This fee will be billed quarterly. The City holds an annual clean-up day each May. Residential household refuse is picked up at curbside by the City. The cost of this service is charged back to residents in the form of an annual clean-up charge. The charge for 1998 was $7.00. Storm water Manaaement Fund Charges for Service A user fee is established based upon the use of the property and the total amount of impervious surface of the property. The charge is based on the cost to maintain the present storm drainage system and to accumulate funds for improvements to the system. The current base rate is $3.75 per quarter per unit. Transfers A transfer from the General Fund of $10,000 is budgeted as a contribution toward improvements to the storm drainage system. 30 I I I I I ,I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I Liauor Funds - All Sales Sales projections are based upon prior year sales data and sales trends. The Tonka Bay location was operated by the City of Tonka Bay until December, 1994. Sales projections for this location are based on Tonka Bay sales history and four years of City operations. The Shorewood Plaza location sales projections are based primarily on sales trends from prior years. The Old Market Road location was opened in February, 1995. Sales in this location are based on sales experience from prior years. Overall sales growth for 1999 is estimated at 7%. 31 I I SUMMARY OF REVENUES BY FUND 1999 BUDGET I Actual Actual Budget YTD Oct Annual Adopted 1996 1997 1998 1998 EST-98 1999 I General Fund Property Taxes 1,569,653 1,703,509 1,782,818 879,041 1,782,818 1,862,058 Licenses and Permits 205,460 236,672 172,300 175,809 201,600 172,400 I Intergovernmental 427,468 450,186 450,877 239,671 529,822 467,655 Fines and Forfeitures 80,826 76,340 90,000 51,184 70,000 80,000 Charges for Service 45,244 63,209 71 ,500 20,806 41,000 52,1 00 Miscellaneous Revenue 129,102 140,172 106,500 82,725 106,500 120,700 I Transfers from Other Funds 0 0 13,000 13,000 13,000 46,400 Total General Fund 2,457,753 2,670,088 2,686,995 1 ,462,236 2,744,740 2,801,313 I Debt Service Funds Property Taxes 7,992 0 0 0 0 0 I Tax Increments 176,172 313,752 343,000 165,005 334,000 335,000 Intergovernmental 349 0 0 0 0 0 Special Assessments 145,806 138,127 100,000 64,897 104,000 75,000 I Miscellaneous Revenue 21,929 20,112 20,000 14,645 19,000 17,500 Total Debt Service Funds 352,248 471,991 463,000 244,547 457,000 427,500 I Capital Projects Funds Public Facilities/Office Equip 860,354 49,221 16,138 21,176 21,952 16,356 I Park Capital Improvement 52,485 75,611 39,110 46,357 49,621 27,637 Equipment Replacement 104,291 114,855 118,677 118,960 121,928 141,203 Street Reconstruction 324,685 803,414 689,383 630,812 644,315 740,521 I MSA Road Reconstruction 248,105 240,237 229,000 222,485 226,291 212,861 Trail Capital Improvement 27,919 31,263 32,813 34,167 35,768 33,054 I Total Capital Projects Funds 1,617,839 1,314,601 1,125,121 1,073,957 1,099,875 1,171,632 Enterprise Funds I Water 367,879 322,932 297,150 243,625 335,150 313,917 Water Debt Service 317,787 377,482 359,521 365,063 423,071 306,848 Sewer 819,944 857,816 780,500 573,919 825,691 809,891 I Recycling 71,085 72,748 84,900 72,823 86,332 86,865 Stormwater Management 158,940 67,843 61,800 49,809 65,500 61,000 Liquor - Net Sales 342,054 383,874 435,375 349,921 444,300 475,635 I Total Enterprise Funds 2,077,689 2,082,695 2,019,246 1,655,160 2,180,044 2,054,156 TOTAL ALL FUNDS 6,505,529 6,539,375 6,294,362 4,435,900 6,481,659 6,454,601 I I I 33 I SUMMARY OF EXPENDITURES BY FUND I 1999 BUDGET Actual Actual Budget YTD Oct Annual AdoPtl 1996 1997 1998 1998 EST-98 1999 General Fund I General Government Mayor and Council 63,376 53,748 61,650 47,714 54,820 56,499 Administration 100,984 102,995 103,246 91,053 102,821 104,5351 General Government 112,213 108,639 119,565 93,831 115,549 114,348 Finance 96,129 103,404 105,086 85,570 104,972 107,857 Professional Services 146,919 174,034 125,800 232,144 330,394 152,000 I Planning and Zoning 97,548 98,338 109,546 81,461 100,240 103,651 Municipal Building 93.425 100,667 92,150 37,120 91 ,567 92,550 Total General Government 710,594 741,825 717,043 668,893 900,363 731 ,440 I Public Safety Police 467,676 505,479 557,306 478,596 551,056 553,428 I Fire Protection 136,942 152,348 156,623 156,623 156,623 166,355 Protective Inspection 85,286 86,244 96,530 74,584 101 .347 102,112 Total Public Safety 689,904 744,071 810,459 709,803 809,026 821 ,895 I Public Works City Engineer 72,089 79,436 100,956 73,852 92,398 102,477 I Public Works Services 236,607 222,269 198,628 181,128 211,923 205,190 Streets and Roadways 126,920 126,671 124,105 85,613 104,439 131,691 Snow and Ice Removal 50,042 42,404 44,105 18,653 44,105 44,817 I Traffic Control/Street Lights 37,567 38,923 37,500 29,865 38,986 38,500 Sanitation/Waste Removal 4,619 5,105 4,614 109,786 109,834 4,616 Tree Maintenance 16,853 16,383 22,692 9,950 19,740 22,222 I Total Public Works 544,697 531,191 532,600 508,847 621,425 549,513 Culture and Recreation I Parks and Recreation 109,985 115,193 139,757 88,849 122,657 148,606 Total Culture and Recreation 109,985 115,193 139,757 88,849 122,657 148,606 I Miscellaneous Capital Improvement 0 37,544 37,550 37,544 37,544 37,550 Contingency 0 0 32.459 0 30,000 19,509 I Total Miscellaneous 0 37,544 70,009 37,544 67,544 57,059 Transfers to Other Funds 424,186 444,395 489,025 '489,025 489,025 492,800 I Total General Fund 2,479,366 2,614,219 2,758,893 2,502,961 3,010,040 2,801,313 I I I 34 I I I I I I I I I I I I I I I I I I I SUMMARY OF EXPENDITURES BY FUND 1999 BUDGET Actual Actual Budget YTD Oct Annual Adopted 1996 1997 1998 1998 EST-98 1999 Debt Service Funds 1,032,419 497,106 509,790 336,041 510,643 493,000 Capital Projects Funds Public Facilities/Office Equip 466,659 446,150 87,000 69,645 93,628 20,500 Park Capital Improvement 46,063 52,375 145,000 13,296 27,163 157,000 Equipment Replacement 158,552 99,759 78,061 13,507 16,191 89,100 Street Reconstruction 314,025 713,224 722,870 547,730 723,397 711,250 MSA Road Reconstruction 20,475 80,620 207,750 24,526 42,225 272,750 Trail Capital Improvement 71 0 12,000 8,500 11 ,698 6,000 Total Capital Projects Funds 1,005,845 1 ,392,128 1,252,681 677 ,204 914,302 1,256,600 Enterprise Funds Water Operations 263,033 313,025 467,787 202,320 364,357 388,390 Water Debt Service 88,300 244,334 308,382 308,682 308,682 296,235 Sewer Fund 806,533 826,320 1,054,466 419,996 679,477 893,665 Recycling Fund 70,947 72,801 85,992 65,101 83,345 84,986 Stormwater Management Fund 54,842 21,792 124,523 74,532 99,177 25,681 Liquor Funds 374,876 404,174 398,375 347,468 424,700 457,075 Total Enterprise Funds 1,658,531 1,882,446 2,439,525 1,418,099 1,959,738 2,146,032 TOTAL ALL FUNDS 6,176,161 6,385,899 6,960,889 4,934,305 6,394,723 6,696,945 35 I COMBINED SCHEDULE OF REVENUE, EXPENDITURES AND CHANGES I IN FUND BALANCE FOR ALL FUNDS FOR THE YEAR 1999 CAPITAL I Public Facilities! Park Capital Equipment General Debt Service Office Equipment Improvement Replacement Fund Fund Fund Fund Fund I ESTIMATED REVENUES Ad Valorem Property Taxes 1,862,058 Tax Increments 335,000 Licenses and Permits 172,400 I Intergovernmental 467,655 Fines and Forfeitures 80,000 Charges for Service 52,100 I Park Dedication Fees 15,000 Sales, net Special Assessments 75,000 Miscellaneous Revenue 120,700 17,500 1,356 12,637 10,403 I TOTAL REVENUES 2,754,913 427,500 1,356 27,637 10,403 OTHER FINANCING SOURCES I Operating Transfers In 46,400 15,000 130,800 TOTAL REVENUES AND OTHER FINANCING SOURCES 2,801,313 427,500 16,356 27,637 141,203 ESTIMATED EXPENDITURES/EXPENSES I General Govemment 731,440 Public Safety 821,895 I Public Works 549,513 Parks and Recreation 148,606 Miscellaneous 19,509 Operating Expenses I Capital Outlay 37,550 5,500 145,000 89,100 Debt Service 493,000 TOTAL EXPENDITURES/EXPENSES 2,308,513 493,000 5,500 145,000 89,100 I OTHER FINANCING SOURCES (USES) Operating Transfers Out 492,800 15,000 12,000 TOTAL EXPENDITURES/EXPENSES AND OTHER I FINANCING USES 2,801,313 493,000 20,500 157,000 89,100 EXCESS REVENUE AND OTHER FINANCING I SOURCES OVER (UNDER) EXPENDITURES/ EXPENSES AND OTHER USES 0 (65,500) (4,144) (129,363) 52,1 03 ESTIMATED FUND BALANCE/EQUITY JANUARY 1 1,313,610 424,549 45,848 185,031 197,220 I ESTIMATED FUND BALANCE/EQUITY DECEMBER 31 1,313,610 359,049 41,704 55,668 249,323 RESERVED 359,049 I DESIGNATED 1,313,610 14,500 55,668 249,323 ESTIMATED UNRESERVED/UNDESIGNA TED I FUND BALANCE/EQUITY AVAILABLE FOR APPROPRIATION DECEMBER 31 0 0 27,204 0 0 I 36 I I I I PROJECTS ENTERPRISE Street MSA Road Trail Capital Water Water Stormwater Total Reconstruction Reconstruction Improvement Operations Debt Service Sewer Recycling Management Liquor All Fund Fund Fund Fund Fund Fund Fund Fund Fund Funds I 1,862,058 335,000 172,400 I 326,400 212,861 20,265 1,027,181 80,000 252,750 809,891 65,700 44,500 1,224,941 I 15,000 475,635 475,635 215,000 290,000 24,121 4,404 61,167 51,848 900 6,500 7,500 319,036 I 350,521 212,861 4,404 313,917 266,848 809,891 86,865 51,000 483,135 5,801,251 I 390,000 28,650 40,000 10,000 660,850 740,521 212,861 33,054 313,917 306,848 809,891 86,865 61,000 483,135 6,462,101 I 731,440 821,895 I 549,513 148,606 19,509 334,790 820,665 84,986 25,681 457,075 1,723,197 I 697,600 229,000 11 ,200 67,000 1,281,950 296,235 789,235 697,600 229,000 0 345,990 296,235 887,665 84,986 25,681 457,075 6,065,345 I 13,650 43,750 6,000 42,400 6,000 631,600 I 711 ,250 272,750 6,000 388,390 296,235 893,665 84,986 25,681 457,075 6,696,945 I 29,271 (59,889) 27,054 (74,473) 10,613 (83,774) 1,879 35,319 26,060 (234,844) I 954,791 1,611,542 151,206 4,541,906 574,024 5,179,816 26,144 217,724 342,780 15,766,191 984,062 1,551,653 178,260 4,467,433 584,637 5,096,042 28,023 253,043 368,840 15,531,347 I 584,637 943,686 984,062 1,551,653 178,260 4,347,076 I 0 0 4,467,433 0 5,096,042 28,023 253,043 368,840 10,240,585 0 I I 37 I FUND BALANCE SCHEDULE I 1999 1999 I BUDGET BUDGET ESTIMATED REVENUES EXPENDITURES ESTIMATED I BALANCE BALANCE BALANCE BALANCE & OTHER & OTHER BALANCE FUND NAME 12/31/95 12/31/96 12/31/97 12/31/98 SOURCES USES 12/31/99 General 1 ,544,348 1,522,952 1,578,910 1,313,610 2,801 ,313 2,801,313 1,313,610 I Debt Service 1 ,419,732 503,635 478,192 424,549 427,500 493,000 359,049 Capital Proiects I Public Facilities/Office Equip 53,579 514,453 117,524 45,848 16,356 20,500 41 ,704 Park Capital Improvement 132,914 139,337 162,573 185,031 27,637 157,000 55,668 Equipment Replacement 130,647 76,387 91 ,483 197,220 141,203 89,100 249,323 I Street Reconstruction 933,022 943,683 1,033,873 954,791 740,521 711,250 984,062 MSA Road Reconstruction 1,040,230 1,267,859 1,427,476 1,611,542 212,861 272,750 1,551,653 I Trails Capital Improvement 68,025 95,873 127,136 151,206 33,054 6,000 178,260 I TOTAL CAPITAL PROJECTS 2,358,417 3,037,592 2,960,065 3,145,638 1,171,632 1,256,600 3,060,670 Enterprise I Water Operations 3,473,726 4,273,269 4,449,349 4,541,906 313,917 388,390 4,467,433 Water Debt Service 97,000 326,487 459,635 574,024 306,848 296,235 584,637 Sewer 4,659,520 4,746,243 4,847,129 5,179,816 809,891 893,665 5,096,042 I Recycling 23,069 23,209 23,157 26,144 86,865 84,986 28,023 Stormwater Management 101,250 205,348 251,401 217,724 61,000 25,681 253,043 I Liquor Funds 364,627 336,224 323,180 342,780 483,135 457,075 368,840 TOTAL ENTERPRISE 8,719,192 9,910,780 10,353,851 10,882,394 2,061,656 2,146,032 10,798,018 I TOTAL ALL FUNDS 14,041,689 14,974,959 15,371,018 15,766,191 6,462,101 6,696,945 15,531 ,347 I I I I I 38 I I I I I Below is a graphic view of the information presented in the preceding table: I I FUND BALANCE SCHEDULE I $12.000.000 I $2.000.000 I $10.000.000 I $8.000.000 ... ... > ~ ... U z $6.000.000 :s c( '" 0 Z ::) ... $4.000.000 I I I I I I I I I 39 I GENERAL FUND SUMMARY I 1999 ADOPTED BUDGET Actual Actual Budget YTD Oct Annual Adopted I 1996 1997 1998 1998 EST-98 1999 I Revenues and Other Sources Property Taxes 1,569,653 1,703,509 1,782,818 879,041 1,782,818 1,862,058 Licenses and Permits 205,460 236,672 172,300 175,809 201,600 172,400 I Intergovernmental 427,468 450,186 450,877 239,671 529,822 467,655 Fines and Forfeitures 80,826 76,340 90,000 51,184 70,000 80,000 Charges for Service 45,244 63,209 71 ,500 20,806 41,000 52,100 I Miscellaneous Revenue 129,102 140,172 106,500 82,725 106,500 120,700 , Total Revenues 2,457,753 2,670,088 2,673,995 1,449,236 2,731,740 2,754,913 Expenditures I General Government I Mayor and Council 63,376 53,748 61,650 47,714 54,820 56,499 Administration 100,984 102,995 103,246 91,053 102,821 104,535 General Government 112,213 108,639 119,565 93,831 115,549 114,348 I Finance 96,129 103,404 105,086 85,570 104,972 107,857 Professional Services 146,919 174,034 125,800 232,144 330,394 152,000 Planning and Zoning 97,548 98,338 109,546 81,461 100,240 103,651 I Municipal Building 93,425 100,667 92,150 37,120 91,567 92,550 Total General Government 710,594 741,825 717,043 668,893 900,363 731,440 I Public Safety Police 467,676 505,479 557,306 478,596 551,056 553,428 I Fire Protection 136,942 152,348 156,623 156,623 156,623 166,355 Protective Inspection 85,286 86,244 96,530 74,584 101,347 102,112 Total Public Safety 689,904 744,071 810,459 709,803 809,026 821,895 I Public Works I City Engineer 72,089 79,436 100,956 73,852 92,398 .102,477 Public Works Services 236,607 222,269 198,628 181,128 211,923 205,190 Streets and Roadways 126,920 126,671 124,105 85,613 104,439 131,691 I Snow and Ice Removal 50,042 42,404 44,105 18,653 44,105 44,817 Traffic Control/Street Light 37,567 38,923 37,500 29,865 38,986 38,500 Sanitation/Waste Removal 4,619 5,105 4,614 109,786 109,834 4,616 Tree Maintenance 16,853 16,383 22,692 9,950 19,740 22,222 I Total Public Works 544,697 531,191 532,600 508,847 621,425 549,513 Culture and Recreation I Parks and Recreation 109,985 115,193 139,757 88,849 122,657 148,606 Total Culture and Recreation 109,985 115,193 139,757 88,849 122,657 148,606 I 40 I I I GENERAL FUND SUMMARY 1999 ADOPTED BUDGET I Actual Actual Budget YTD Oct Annual Adopted 1996 1997 1998 1998 EST -98 1999 Miscellaneous I Capital Improvement 0 37,544 37,550 37,544 37,544 37,550 Contingency 0 0 32,459 0 30,000 19,509 I Total Miscellaneous 0 37,544 70,009 37,544 67,544 57,059 Total Expenditures 2,055,180 2,169,824 2,269,868 2,013,936 2,521,015 2,308,513 I Total Revenues Over (Under) Expenditures 402,573 500,264 404,127 (564,700) 210,725 446,400 I Fund Transfers In Liquor Fund 0 0 0 0 0 0 I Street Reconstr Fund 0 0 10,000 10,000 10,000 32,000 Trail Fund 0 0 3,000 3,000 3,000 6,000 Sewer Fund 0 0 0 0 0 6,000 I Water Fund 0 0 0 0 0 2,400 Total Transfers In 0 0 13,000 13,000 13,000 46,400 I Fund Transfers Out Equip Replacemt Fund (P< 0 0 800 800 800 800 I Equip Replacemt Fund (P' 104,186 109,395 113,225 113,225 113,225 107,000 Street Reconstr Fund 270,000 290,000 340,000 340,000 340,000 360,000 Park Capital Imp Fund 30,000 20,000 10,000 10,000 10,000 0 I Public Facilities Fund 10,000 15,000 15,000 15,000 15,000 15,000 Stormwater Mgmt Fund 10,000 10,000 10,000 10,000 10,000 10,000 I Total Fund Transfers Out 424,186 444,395 489,025 489,025 489,025 492,800 Excess (Deficiency) of Revenues and I Other Financing Sources Over Expenditures and Other Uses (21,613) 55,869 (71,898) (1,040,725) (265,300) 0 I Amounts to be Provided from General Fund Balance 21,613 0 71,898 1,040,725 265,300 0 I General Fund Balance January 1 1,544,348 1,522,735 1,578,604 1,578,604 1 ,578,604 1,313,304 General Fund Balance December 31 1,313,304 1 ,522,735 1,578,604 1,506,706 537,879 1,313,304 I I I 41 PUBLIC WORKS 19.6% FIRE 5.9% I I I I I I I I I I I I I I I I I I I CITY OF SHOREWOOD ADOPTED 1999 GENERAL FUND REVENUES CHARGES FOR TRANSFERS SERVICE AND MISC FINES AND FORFEITS 9% 2.9% 1. 6.0% INTERGOVERNMTAL 16.7% AD VALOREM PROPERlY TAX 66.4% LICENSES AND PERMITS 6.1% CITY OF SHOREWOOD ADOPTED 1999 GENERAL FUND EXPENDITURES CAPITAL EQUIP 3.9% STREET PROJECTS 12.9% GENERAL GOVT 26.1% CONTINGENCY 0.7% CAPITAL IMP 2.2% PARKS 5.3% POLICE 19.8% 42 I I I DEPT NO. DEPARTMENT I 51 Mayor and Council 52 Administration 53 General Govemment Services 54 Finance 55 Professional Services 56 Planning & Zoning 57 Municipal Building (City Hall) 58 Police 59 Fire 60 Protective Inspection 61 City Engineer 62 Public Works Service 63 Streets & Roadways 64 Snow & Ice Removal 65 Traffic Control/Street Lighting 67 Sanitationtwaste Rem.tweeds 68 Tree Maintenance 69 Parks & Recreation 70 Capital Improvement 71 Contingency TOTAL GENERAL FUND I I I I I I PERCENT OF TOTAL I I I I I I I I I SUMMARY OF EXPENDITURES GENERAL FUND 1999 ADOPTED BUDGET SUPPLIES/ SUPPORT CHARGES CAPITAL TRANS- STAFFING MATERIALS SERVICES & FEES OUTLAY FERS TOTAL 13,564 1,200 18,400 23,335 0 0 56,499 97,660 575 5,550 750 0 0 104,535 82,298 17,000 13,850 200 1,000 0 114,348 96,057 3,900 7,100 800 0 0 107,857 0 1,000 151,000 0 0 0 152,000 90,951 900 10,950 400 450 0 103,651 0 10,000 77,800 4,350 400 0 92,550 0 1,600 551,828 0 0 800 554,228 , 0 0 166,355 0 0 0 166,355 72,287 625 22,100 7,100 0 0 102,112 84,327 1,050 16,900 200 0 0 102,4n 147,540 35,700 19,800 900 1,250 107,000 312,190 93,591 32,000 6,100 0 0 360,000 491,691 27,317 17,500 0 0 0 0 44,817 0 4,500 34,000 0 0 0 38,500 616 0 4,000 0 0 0 4,616 8,452 550 13,220 0 0 0 22,222 95,276 19,200 25,400 8,730 0 0 148,606 0 0 0 0 37,550 25,000 62,550 0 0 19,509 0 0 0 19,509 909,936 147,300 1 ,163,862 46,765 40,650 492,800 2,801,313 32.48% 5.26% 41.55% 1.67% 1.45% 17.59% 100.00% 43 I I I I I I I I I I I I I I I I I I I THE GENERAL FUND The General Fund is used to account for resources traditionally associated with government which are not required legally or by sound financial management to be accounted for in other funds. It normally receives a greater variety and number of taxes and other general revenues than any other fund. The majority of the current day-to-day operations are financed from this fund. Below is a historical presentation of adopted General Fund budgets: $2,900,000 $2,800,000 $2,700,000 $2,600,000 $2,500,000 $2,400,000 $2,300,000 $2,200,000 $2,100,000 GENERAL FUND BUDGET HISTORY 1995 1996 1997 1998 1999 45 1999 ESTIMATED REVENUES I BUDGET COMMENTS. GENERAL FUND REVENUES TAXES: The City levies property taxes to finance the general operating fund which provides municipal governmental services I Fiscal Disparities - Received with taxes above. In 1971, the legislature enacted this law to allow municipalities to share in metropolitan commercial/industrial growth. A percentage of commercial/industrial taxes are pooled and distributed to communities in the metropolitan area. I LICENSE/PERMIT FEES: Rental Housing License Fees - License fees for rental housing units. License is valid for a term of three (3) years. Liquor License Fees Other Business Licenses - Fees for refuse hauler and tree trimming licenses. State Surcharge Collections - Surcharges collected on building permits equal to 0.5% of the improvement value. Building Permits - Permit fee based upon valuation of structure according to Uniform Building Code Schedule. Dog Licenses Other Non-business - Horse permit and alarm permit fees. I I I INTERGOVERNMENTAL REVENUE: I FEMA Disaster Aid - a one-time federal aid for 1998 storm damage equal to 75 % of actual related costs CDBG Grant - a federal block grant for community development purposes I Storm/Snow Disaster Aid - relief aid to cities for unusual snow season 1996-97 and storm damage in 1998 Metropolitan Ccouncil Planning Grant - a grant from the Metropolitan Council for 1998 for land use and park and trail planning. I Homestead and Agriculture Credit Aid (HACA)- A State credit which reduces the tax levy Local Performance Aid (LPA) - A State aid passed in the 1996 legislature which is given to jurisdictions which certify that they are either developing or have already incorporated the use of performance measurements in their budgeting process. I PERA Aid - A State aid approved in the 1997 legislature to fund an mandated increase of 0.70% in the City's contribution to PERA. I MSA Road Aid (Became eligible for this aid as of 1/1/90) Aid provided by the State of Minnesota to cities over 5,000 in population to maintain designated MSA roads. I CHARGES FOR SERVICES: General Government The City provides services to the public for which a charge is collected such as assessment services, map sales, planning fees, etc. I Engineering - Fees charged to other City funds and developers for engineering services. I Recreation - fees charged to Freeman Park Foundation for park maintenance and Crescent Beach charges. I FINES & FORFEITS - Fines imposed for traffic & ordinance violations. MISC. REVENUES. Revenue from a variety of sources such as interest income, special assessment searches, pop sales, and other miscellaneous revenues. I TRANSFERS FROM OTHER FUNDS - For 1999, $32,000 from Street Reconstruction Fund for patching, $6,000 from Trail Fund for Trail Plan, $6,000 from Sewer Fund and $2,400 from Water Fund for overhead costs LIQUOR STORE TRANSFER - Profits from liquor operations. I FUND BALANCE - Fund Balance allocated for 1999 budget purposes. I 46 I I SUMMARY OF ESTIMATED REVENUES 1999 GENERAL FUND BUDGET I Actual Actual Budget YTD Oct Annual Requested Proposed Adopted REVENUES: 1996 1997 1998 1998 EST -98 1999 1999 1999 TAXES: General Property 1,509,592 1,642,325 1,782,818 845,981 1,720,818 1,862,058 1,862,058 1,862,058 I Fiscal Disparities 60,061 61,184 33,060 62,000 Special Levy TOTAL TAXES 1.569,653 1 ,703,509 1,782,818 879.041 1,782,818 1.862.058 1 ,862.058 1.862,058 LICENSE/PERMIT: I Rental Housing 245 Surcharge Rebate Alcoholic Beverages 8,150 8,150 8,150 8,150 8,150 8,150 8,150 8,150 I Others-Business 2,525 1,800 1,500 500 1,500 1,500 1,500 1,500 State Surcharge 7,681 8,626 7,500 6,224 7,500 7,500 7,500 7,500 Building Permits 180,992 213,593 150,000 158,663 180,000 150,000 150,000 150,000 Tree Trimming Licenses 210 150 150 60 150 150 150 150 I Dog Licenses 1,882 2,428 2,000 1,537 2.200 2,000 2,000 2,000 Others-Misc. 3,775 1,925 3,000 675 2,100 3,100 3,100 3,100 TOTAL LICENSE/PERMIT 205,460 236.672 172,300 175.809 201.600 172,400 172,400 172,400 INTER-GOVERNMENTAL REVENUES I FEDERAL AIDS FEMA Disaster Aid 75,000 CDBG Grant 5,000 5,000 6,600 6,600 6.600 I STATE AIDS Storm/Snow Disaster Aid 5,520 12,850 12,850 Metro Council Planning Grant 4,000 3,393 3,393 HACA 413.718 420,880 421 ,496 210,586 421,172 421,282 421,282 421,282 I Local Performance Aid 7,660 9,131 4,566 9,131 8,422 8,422 8,422 PERA Aid 2,376 2,500 2,376 2,376 4,751 4,751 4,751 MSA Road Aid 13.750 13,750 13,750 13.750 13.750 13,750 13,750 13,750 Total State Aids 427,468 450,186 450,877 234,671 449,822 448,205 461,055 461,055 I TOTAL INTERGOVERNMENTAL 427 ,468 450.186 450,877 239.671 529.822 454.805 467,655 467.655 CHARGES FOR SERVICE: General Govemment 10,450 16,416 10,000 4,208 6,000 9,500 9,500 9,500 I Engineering 27,911 34,223 52,500 16,448 25,000 30,000 30,000 30,000 Recreation 6,883 12.570 9,000 150 10.000 12.600 12,600 12.600 TOTAL CHARGES FOR SERVICE 45.244 63.209 71.500 20.806 41.000 52,100 52,100 52.100 FINES & FORFEITS 80.826 76,340 90.000 51,184 70.000 80.000 80,000 80,000 I MISC REVENUES 129.102 140.172 106,500 82.725 106.500 115,700 120.700 120.700 TRANSFERS I From Other Funds 13,000 13,000 13,000 46,400 46,400 From Liquor Stores TOTAL TRANSFERS 0 0 13.000 13,000 13.000 0 46,400 46,400 TOTAL REVENUES 2,457,753 2,670,088 2,686,995 1 ,462,236 2,744,740 2,737,063 2,801 ,313 2,801,313 I OTHER FUNDING SOURCES: FUND BALANCE 0 0 71.898 TOTAL REVENUES & I OTHER FUNDING 2.457.753 2.670.088 2.758.893 1 ,462.236 2,744.740 2,737.063 2.801.313 2.801.313 SOURCES I I I I 47 FUND: General DEPARTMENT: Mayor and Council DEPT NO: 51 DESCRIPTION OF ACTIVITY' DEPARTMENT MISSION: The Mayor and City Council set policy for the City and provide general direction to the Administrator in policy implementation. The department budget supports council development, information efforts and special City associations and programs. I I I I I I I I I I I I I I I I I I I The City Council meets twice montly and in periodic special workshops to consider and adopt legislative and administrtive policies that pertain to the services provided to citizens. OBJECTIVES: - Televise all City Council meetings - Inform citizens through monthly city newsletters - Identify and address zoning issues for specific sites for senior housing projects - Undertake a meaningful goal setting session during 1999 - Conduct a City policy survey HIGHLIGHTS/COMMENTS: Staffing: City Council Salaries Supplies/Materials: Awards and misc. supplies Support Services: Christmas Lake Milfoillnspections (2) City Policy Survey Conferences and Seminars Appreciation Function for City Volunteers/Staff City Newsletters (12) & Council Brochure Charges & Fees: Lake Minnetonka Conservation District (LMCD) Assn of Metro Municipalities League of MN Cities 48 I FUND: #10 DEPARTMENT: Mayor and Council DEPT # 51 I BUDGET Actual Actual Budget YTD Oct Annual Requested Proposed Adopted ITEM 1996 1997 1998 1998 Est-98 1999 1999 1999 I Staffing 13.564 13.564 13,564 11,303 13.564 13.564 13,564 13.564 I Supplies/Materials 1,503 1,207 1,200 943 1.200 1,200 1,200 1,200 Support Services 23,559 11 ,342 19,900 8,539 13,127 16,900 18,400 18,400 I Charges & Fees 24,750 27,635 26,986 26,929 26,929 24,335 23,335 23,335 Capital Outlay 0 0 0 0 0 0 0 0 I Transfers 0 0 0 0 0 0 0 0 TOTAL 63.376 53.748 61.650 47.714 54.820 55.999 56,499 56,499 I SERVICE INDICA TORS: I Conferences & Schools Attended 0 1 3 0 0 3 3 3 Newsletters Published 4 10 12 10 12 12 12 12 I No. of Council Mtgs. 22 24 23 20 24 24 24 24 No. of Workshops/Special 11 25 20 17 20 12 12 12 Agenda Items 309 418 400 407 475 400 400 400 I Ordinances & Resolutions Adopted 140 132 140 104 135 140 140 140 I COST INDICATORS: Expenditures 63,376 53,748 61,650 47,714 54,820 55,999 56,499 56,499 I - Program Revenues I = Levy Dollars 63,376 53,748 61.650 47,714 54,820 55,999 56,499 56,499 I STAFFING' Part time: I Mayor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Councilmembers 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00 I I I I 49 FUND: General DEPARTMENT MISSION: To implement policy established by the City Council; offer staff support to the City Council in its policy making role; and manage day-to-day operations of the City in a manner consistent with established City values to effectively and efficiently meet set goals & objectives. I I DEPARTMENT: Administration DEPT NO: 52 Includes step increases I I I I I I I I I I I I DESCRIPTION OF ACTIVITY: The City Administrator directs City departmental operations to ensure compliance with policies established by the City Council and with state and federal laws. The department supports the City Council by managing Council agendas, directing the flow of information and requests for action to the Council. OBJECTIVES: - Take a leadership role in intergovernmental cooperative efforts in the Lake Minnetonka area - Review City objectives each quarter - Coordinate subregional affordable housing issues - Further develop Shorewood Improvement Program HIGHLIGHTS/COMMENTS: Staffing: Supplies/Materials: Maintenance contracts on computer equipment Miscellaneous books & supplies Support Services: Labor Relations Associates Contract Conference, mileage, meetings & seminars Charges & Fees: Memberships to ICMA, MCMA, MAMA, MPELRA & Rotary I I I I 50 I I FUND: General DEPARTMENT MISSION. Provide staff support for the City Council including preparation of agendas and meeting packets. Responsible for City Clerk functions including elections, records retention, notices and licenses. I DEPARTMENT: General Govemment DEPT NO: 53 I DESCRIPTION OF ACTIVITY. This department provides for the preparation for and supervision of State/Federal Primary City General and Special elections by the Deputy City Clerk. It also provides for general reception and secretarial duties in the City offices, as well as the recording secretary for City Council meetings. The Deputy Clerk is the official recordkeeper of minutes and permanent records, and supervises all staff in this area. This department is responsible for all licensing fuctions. It also oversees implementation of the City communications plan and provides for the administration and maintenance of the city hall computer network. I I I OBJECTIVES: - Update City Code in-house on an annual basis - Implement archival computer system for documents in lieu of microfilming - Continue to improve public relations by providing responses in a timely manner and through expanded communications effort - Continue to improve City newsletter quality - Monitor and report on effectiveness of communications plan - Develop orientation package for new commission members and staff - Update existing personnel relationship policy handbook; update all job descriptions I I I HIGHLIGHTS/COMMENTS: I Staffing: Includes step increases and new full-time clerical position Part time includes permanent part-time clerical employee Seasonal includes Summer clerical I Supplies/Materials: I Office supplies Maintenance contracts for computers and office machines I Support Services: Records retention of permanent documents Conference, mileage and Seminars Publication of legal notices for all General Fund Depts Updates to city code Council Recording Secretary Computer Consulting and Training I I Charges & Fees: I Memberships to IIMC, MCFOA & Municipals Capital Outlay: I Voting Booths I I I DEPARTMENT: General Government Services FUND: #10 DEPT # 53 I BUDGET Actual Actual Budget YTD Oct Annual Requested Proposed Adopted ITEM 1996 1997 1998 1998 EST-98 1999 1999 1999 I Staffing 78,669 73,632 83,715 69,683 85,706 82,657 82,298 82,298 Supplies/Materials 17,491 16,118 19,500 11 ,785 15,000 19,500 17,000 17,000 I Support Services 14,868 18,724 13,850 10,020 12,500 13,850 13,850 13,850 Charges & Fees 185 165 200 170 170 200 200 200 I Capital Outlay 1,000 0 2,300 2,173 2,173 1,000 1,000 1,000 Transfers 0 0 0 0 0 0 0 0 I TOTAL 112,213 108,639 119,565 93,831 115,549 117,207 114,348 114,348 I SERVICE INDIGATORS: No. of Elections held 2 0 2 1 2 0 0 0 No. of Ordinances 17 12 10 4 5 10 10 10 I No. of Resolutions 123 120 130 100 130 130 130 130 Dog licenses issued 390 480 400 305 440 400 400 400 Other licenses issued 28 32 30 21 30 30 30 30 I Council Agendas 33 49 43 37 44 36 36 36 I COST INDICATORS: Expenditures 112,213 108,639 119,565 93,831 115,549 117,207 114,348 114,348 I - Program Revenues Licenses 16,542 14,453 14,800 10,922 14,1 00 14,900 14,900 14,900 Sale of copies 815 681 800 905 1,000 1,000 1,000 1,001 I = Levy Dollars 94,856 93,505 103,965 82,004 100,449 101 ,307 98,448 98,447 I STAFFING: Full time: I Exec Sec/Dep Clk .67 .67 .67 .67 .67 .67 .67 .67 Secretary/Recept .70 .70 .70 .70 .70 .70 .70 .70 Clerical 0.25 0.25 0.25 0.25 0.25 0.25 0.25 I Part time: Clerical .50 1.00 1.00 1.00 1.00 1.00 1.00 1.00 I Seasonal: Summer Clerical 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Election Judges 40.00 0.00 32.00 32.00 32.00 I I I 53 FUND: General DEPARTMENT MISSION. To administer financial policies of the City; perform accounting functions for all fund types; invest available funds in accordance with State Statutes; oversee City insurance policies; and provide for timely reporting of financial matters to City Council staff and the public. I I DEPARTMENT: Finance DEPT NO: 54 I I DESCRIPTION OF ACTIVITY. Finance is responsible for processing all financial transactions of the City in accordance with Federal, State and Local laws, and in compliance with Generally Accepted Accounting Principles. Transactions include accounts payable, account receivable, payroll, investments, utility billing, special assessments, risk management, personnel benefits and financial reporting. The Finance Director is responsible for the preparation and administration of the City budget. - Prepare annual budget document and submit to GFOA Distinguished Budget Award Program - Prepare CAFR for submittal to GFOA Certificate of Achievement Program - Provide monthly reports to staff, quarterly reports to City Council - Review debt issues and make recommendations on debt structure - Establish finanicial policies and procedures manual - Implement new financial computer system - Implement Revised Chart of Accounts - Implement multi-year budgeting format I I I I OBJECTIVES: I I HIGHLIGHTS/COMMENTS: Includes step increases I I Staffing: Supplies/Materials: Computer supplies, checks & budget supplies Maintenance contracts for computer and office equipment Miscellaneous supplies I I Support Services: Conferences, Mileage, Meetings & Seminars Publication of Financial Statements & Budgets I I I I Charges & Fees: Memberships to GFOA & MGFOA Subscription to GFOA periodicals Submittal fee - GFOA Certificate of Excellence Program Submittal fee - GFOA Distinguished Budget Award Program Bank & Broker service charges Capital Outlay: 54 I I FUND: #10 DEPARTMENT: Finance DEPT # 54 I BUDGET Actual Actual Budget YTD Oct Annual Requested Proposed Adopted ITEM 1996 1997 1998 1998 EST-98 1999 1999 1999 I Staffing 87,919 93,915 93,486 78,613 93,486 96,581 96,057 96,057 Supplies/Materials 4,114 2,518 3,300 3,100 3,900 3,900 3,900 718 I Support Services 3,452 6,261 7,200 5,230 7,377 7,600 7,100 7,100 Charges & Fees 644 710 800 725 725 800 800 800 I Capital Outlay 0 0 300 284 284 0 0 0 I Transfers 0 0 0 0 0 0 0 0 TOTAL 96,129 103,404 105,086 85,570 104,972 108,881 107,857 107,857 I SERVICE INDICATORS: No. Monthly Statements 12 12 12 10 12 12 12 12 No. Accounts Payable I Checks Issued 2,442 2,216 2,500 1,817 2,200 2,300 2,300 2,300 Utility Bills Sent 10,799 10,770 10,800 8,166 10,900 10,930 10,930 10,930 No. of Payroll Checks I Issued 1,245 1,119 1,250 1,006 1,275 1,275 1,275 1,275 No. of Sp. Assess. Rolls Maintained 24 24 30 27 28 28 28 28 I COST INDICATORS: Expenditures 96,129 103,404 105,086 85,570 104,972 108,881 107,857 107,857 I - Program Revenues Interest Earnings 95,709 99,370 85,000 73,214 90,000 90,000 95,000 95,000 Sp. Assess. Searches 300 390 700 375 500 500 500 500 I = Levy Dollars 120 3,644 19,386 11,981 14,472 18,381 12,357 12,357 STAFFING' Full time: I Finance Dir 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Sr Acctg Clerk .60 .60 .60 .60 .60 .60 .60 .60 I I I I I I 55 FUND: General DEPARTMENT MISSION. Provide contracted professional services to the City including general legal, prosecution, financial audit and property assessment. I I DEPARTMENT: Professional Services DEPT NO: 55 I DESCRIPTION OF ACTIVITY. This department provides for contracted legal, assessing and auditing services for the City. Legal services include general counsel to the City Council, litigation and prosecution of criminal misdemeanors. Assessing services provide property valuation information for tax purposes. Audit services provide for the annual financial audit required by Minnesota State Statutes. I Supplies for City Assessor I I I I I OBJECTIVES: - Contain costs on contracted professional services - Attempt to utilize mediation services to avoid litigation HIGHLIGHTS/COMMENTS: Supplies/Materials: Support Services: Includes general legal fees and prosecutions, mediation services, assessing contract and annual audit services I I I I I Charges and Fees: Court Awards from Litigation I I I I 56 I I FUND: #10 DEPARTMENT: Professional Services DEPT # 55 I BUDGET Actual Actual Budget YTD Oct Annual Requested Proposed Adopted ITEM 1996 1997 1998 1998 EST-98 1999 1999 1999 I Staffing 0 0 0 0 0 0 0 0 Supplies/Materials 1,101 1,292 1,000 1,000 1,000 1,000 1,000 975 I Support Services 145,818 167,212 124,800 114,688 162,913 151,000 151,000 151,000 Charges & Fees 0 5,530 0 116,481 166,481 0 0 0 I Capital Outlay 0 0 0 0 0 0 0 0 I Transfers 0 0 0 0 0 0 0 0 TOTAL 146,919 174,034 125,800 232,144 330,394 152,000 152,000 152,000 I SERVICE INDICA TORS: No. of parcels 2,925 2,932 2,980 2,975 2,975 2,990 2,990 2,990 I No. of litigations 5 6 3 8 8 5 5 5 I No. of City Funds 28 23 23 21 21 23 23 23 I COST INDICATORS: Expenditures 146,919 174,034 125,800 232,144 330,394 152,000 152,000 152,000 I - Program Revenues Fines 19,000 19,000 19,000 19,000 19,000 19,000 19,000 19,000 I = Levy Dollars 127,919 155,034 106,800 213,144 311,394 133,000 133,000 133,000 Other Dollars I STAFFING' I I I I I I 57 FUND: General DEPARTMENT MISSION: Guide and control the physical development of the community. Coordinate and implement long range city-wide and area planning activities. I I DEPARTMENT: Planning & Zoning - Establish an action plan to implement Comprehensive Plan - Begin work on a short-term implementation plan - Complete a Housing Plan Update - Complete GIS parcel data base - Update/enhance city maps - Update/enhance procedure handouts I I I I I I DEPT NO: 56 DESCRIPTION OF ACTIVITY: This department is responsible for the review of development proposals, preparing and updating the City's Comprehensive Plan, and other long range planning activities. It provides for administration and enforcement of the City's zoning codes, and preparation and upkeep of zoning, subdivision, floodplain and other planning and zoning related ordinances. OBJECTIVES: HIGHLIGHTS/COMMENTS: Includes step increases I I I I I I I Staffing: Supplies/Materials: Maintenance contracts for computer & office equipment Miscellaneous supplies Support Services: Traffic Counts Database Technical Assistance Recording Secretary for Planning Commission Meetings Air time for cellular phone Conferences, mileage, meetings & seminars Charges & Fees: Memberships to APA, MN APA, Sensible Land Use Coalition Subscriptions to AP A Journal & Zoning News Capital Outlay: 58 I I I I Cellular Phone, 4-drawer File I FUND: #10 DEPARTMENT: Planning & Zoning DEPT # 56 I BUDGET Actual Actual Budget YTD Oct Annual Requested Proposed Adopted ITEM 1996 1997 1998 1998 EST-98 1999 1999 1999 I Staffing 88,780 90,515 92,391 75,647 88,515 91,447 90,951 90,951 Supplies/Materials 1,095 859 1 ,400 632 675 900 900 900 I Support Services 7,382 5,770 14,850 4,510 10,350 11 ,350 10,950 10,950 Charges & Fees 291 427 405 388 400 400 400 400 I Capital Outlay 0 767 500 284 300 450 450 450 Transfers 0 0 0 0 0 0 0 0 I TOTAL 97,548 98,338 109,546 81 ,461 100,240 104,547 103,651 103,651 I SERVICE INDICATORS' No. of zoning apps. 29 36 40 15 16 20 20 20 No. of zoning com pInts 22 20 30 17 18 20 20 20 I Planning Comm. Meetings 10 12 12 10 12 12 12 12 Planning Comm. Work I Sessions 10 13 12 11 14 12 12 12 I COST INDICATORS' Expenditures 97,548 98,338 109,546 81,461 100,240 104,547 103,651 103,651 I - Program Revenues Zoning Appl. Fees 9,319 15,345 8,000 3,032 8,000 8,000 8,000 8,000 Bldg. Permit Carryover 103,632 135,975 60,970 90,303 86,153 54,468 55,388 55,388 I (from Prot. Inspection) = Levy Dollars (15,403) (52,982) 40,576 (11,874) 6,087 42,079 40,263 40,263 I STAFFING' Full time: I Planning Dir .95 .95 .95 .95 .95 .95 .95 .95 Planning Asst. .70 .70 .70 .70 .70 .70 .70 .70 Part Time: I Clerical 1.00 1.00 I I I 59 I FUND: General DEPARTMENT MISSION: Provide for the physical operation of City Hall: utilities; maintenance of office equipment and the building structure; and provide for the City's general liability, property, auto and workers' compensation insurance. DEPARTMENT: Municipal Bldg - City Hall DEPT NO: 57 DESCRIPTION OF ACTIVITY' The Municipal Building department provides for maintenance of all equipment located in the City Hall, and for janitorial services to furnish a clean environment in which to conduct City business. General Liability, Property and Casualty insurance coverages are also provided under this department. OBJECTIVES' - Maintain existing facilities at current level or better - Dispose of outdated items in storage area and establish filing system for archived records HIGHLIGHTS/COMMENTS' Supplies/Materials: Maintenance contracts for copiers, telephones and office equipment Maintenance to city hall building Software upgrades City Hall supplies Support Services: City Hall janitorial, rug services, & pest control Utilities and phone service for City Hall Insurance coverage for all city depts except enterprise funds Charges & Fees: Rental of postage meter and pop machine Special Assessments on City owned property Sales and Use Tax Payments Capital Outlay: Office Chair 60 I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I FUND: #10 DEPARTMENT: Municipal Building - City Hall DEPT # 57 BUDGET Actual Actual Budget YTD Oct Annual Requested Proposed Adopted ITEM 1996 1997 1998 1998 EST-98 1999 1999 1999 Staffing 0 0 0 0 0 0 0 0 Supplies/Materials 9,472 8,181 10,000 6,558 9,500 10,000 10,000 10,000 Support Services 71,816 75,146 77,800 25,587 76,800 77,800 77,800 77,800 Charges & Fees 4,066 4,108 4,350 4,318 4,610 4,350 4,350 4,350 Capital Outlay 8,071 13,232 0 657 657 1,000 400 400 Transfers 0 0 0 0 0 0 0 0 TOTAL 93,425 100.667 92,150 37,120 91,567 93,150 92,550 92,550 SERVICE INDICATORS: Number of copies 200,000 205,000 250,000 190,000 228,000 230,000 230,000 230,000 COST INDICATORS: Expenditures 93,425 100,667 92,150 37,120 91,567 93,150 92,550 92,550 - Program Revenues Insurance rebate 25,519 34,512 15,000 4,693 18,000 18,000 18,000 18,000 = Levy Dollars 67,906 66,155 77,150 32,427 73,567 75,150 74,550 74,550 Other Dollars STAFFING: 61 FUND: General DEPARTMENT MISSION. To provide a modem, flexible, full-service criminal justice agency which is responsive to community needs. I I DEPARTMENT: Police DEPT NO: 58 I I I .1 I I I I I I DESCRIPTION OF ACTIVITY: The Police Department is a cooperative joint venture between the cities of Excelsior, Greenwood, Shorewood and Tonka Bay. Through this venue, the department provides for the protection of the safety and well-being of citizens in the community, the prevention and detection of crime, and the enforcement of all local, state and federal laws in a cost-efficient manner. Costs and staff are allocated to each of the participating cities proportionate to the amount of time spent in each city. For 1999, the pro-rata share of costs and staff time for City of Shorewood is estimated at 46.0%. OBJECTIVES. - Increase street patrol time HIGHLIGHTS/COMMENTS' Supplies/Materials: Service for civil defense sirens Fuel /maintenence for Snowmobile Snowmobile mailings, Signs for Trails Support Services: Police services contract for 1999 Full-time Traffic Control Specialist Prisoner expense, court officer expense, & booking fees Annual Police Auxilliary Dinner Transfers: Transfer to Equipment Replacment Fund for Snowmobile Replacement I I I I I 62 I I I FUND: #10 DEPARTMENT: Police DEPT # 58 I BUDGET Actual Actual Budget YTD Oct Annual Requested Proposed Adopted ITEM 1996 1997 1998 1998 EST-98 1999 1999 1999 Staffing 0 0 0 0 0 0 0 0 I Supplies/Materials 1,043 1,132 1,150 36 900 1,600 1,600 1,600 Support Services 466,633 504,347 556,156 478,560 550,156 543,828 551,828 551,828 Charges & Fees 0 0 0 0 0 0 0 0 I Capital Outlay 0 0 0 0 0 0 0 0 Transfers 0 0 800 800 800 800 800 800 TOTAL 467.676 505,479 558,106 479,396 551,856 546,228 554.228 554.228 I SERVICE INDICATORS: Initial complaint reports 19,087 18,505 20,000 16,676 20,000 20,500 20,500 20,500 Clearance rate - ICR's 97.6% 97.5% 97.0% 96.9% 97.0% 97.0% 97.0% 97.0% I Part I crimes (serious) 221 214 250 230 250 250 250 250 ' Part II crimes (other) 569 568 600 650 660 625 625 625 Clearance rate (Parts I & II) 64.0% 58.0% 60.0% 55.0% 58.0% 58.0% 58.0% 58.0% I Statewide clearance rate 41% 42% 38% Unknown Unknown Unknown Unknown Unknown Citations issued 5,398 4,539 5,500 Unknown 4,000 4,500 4,500 4,500 Police vehicles 8 8 8 8 8 9 9 9 I Shorewood demand 47.1% 46.1% 48.5% 41.1% 43.0% 47.0% 47.0% 47.0% COST INDICATORS' Expenditures 467,676 505,479 558,106 479,396 551,856 546,228 554,228 554,228 I - Program Revenues Fines 61,826 57,340 71,000 32,184 51,000 61,000 61,000 61,000 = Levy Dollars 405,850 443,653 487,106 447,212 500,856 485,228 493,228 493,228 I STAFFING: Chief 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Lieutenant 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 I Sergeant 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Investigator * 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Patrol Officer 7.00 7.00 7.00 7.00 7.00 7.00 7.00 7.00 Shorewood Traffic Control Officer 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 I Administrative Clerk 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Clerk/Typist (part time) ** 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 I * 1 Juvenile Specialist ** 2 Part time @ .6 I I I I I I 63 64 I I I I I I I I I I .1 I I I I I I I I FUND: General DEPARTMENT MISSION: Provide the highest possible quality of fire suppression, prevention and eduction services, and First Responder emergency medical services. DEPARTMENT: Fire Protection DEPT NO: 59 DESCRIPTION OF ACTIVITY: Fire services are contracted by the City through the cities of Excelsior and Mound. This department provides for the protection of life and property of the citizens of the community through fire prevention and suppression, fire inspection, building inspection, fire code enforcement and emergency medical services. OBJECTIVES: HIGHLIGHTS/COMMENTS: Support Services: Fire contracts with Mound ($8,949) and Excelsior ($157,406) FUND: General DEPARTMENT MISSION: Enforce construction safety and related building codes through plan review and inspections. Enforce animal control ordinances. I I DEPARTMENT: Protective Inspection 66 I I I I I I I I I I I I I I I I I DEPT NO: 60 DESCRIPTION OF ACTIVITY' This department provides for the issuance building and construction permits, review of construction plans and specifications, enforcement of all building codes under the Uniform Building Code, inspection of rental housing units, and inspection of zoning violations. The department also provides for contractual animal control, which includes patrol, detention and disposition of stray domestic animals. OBJECTIVES' - Increase and enhance public information through the development of at least two handouts relative to building codes - Draft an article for each City newsletter - Explore joint inspection possibilities with adjoining communities - Enhance environmental inspections HIGHLIGHTS/COMMENTS: Staffing: Includes step increases Supplies/Materials: Maintenance contracts on computer and office equipment Miscellaneous supplies Support Services: Contractual inspections during vacations, sick leave Conferences, mileage, meetings & seminars Printing of application forms Animal control contracts with City of Orono and Claws, Paws & Hooves Charges & Fees: Membership to ICBO Remittances to state of permit surcharges collected Capital Outlay: I FUND: #10 DEPARTMENT: Protective Inspection DEPT # 60 I BUDGET Actual Actual Budget YTD Oct Annual Requested Proposed Adopted ITEM 1996 1997 1998 1998 EST-98 1999 1999 1999 Staffing 59,912 61,488 70,180 53,036 70,180 72,682 72,287 72,287 I Supplies/Materials 847 48 600 146 575 650 625 625 Support Services 16,971 16,299 18,500 16,822 23,400 22,600 22,100 22,100 Charges & Fees 7,556 8,409 7,100 4,473 7,085 7,100 7,100 7,100 I Capital Outlay 0 0 150 107 107 0 0 0 Transfers 0 0 0 0 0 0 0 0 TOTAL 85,286 86.244 96,530 74,584 101,347 103,032 102,112 102,112 I SERVICE INDICATORS: No. of permits issued I New Homes 38 41 30 28 35 30 30 30 Additions/Other 571 630 500 520 550 550 550 550 Avg inspections/permit I New Homes 8-10 8-10 8-10 8-10 8-10 8-10 8-10 8-10 Additions/Other 2-8 2-8 2-8 2-8 2-8 2-8 2-8 2-8 No. of complaints 20 20 I COST INDICATORS' Expenditures 85,286 86,244 96,530 74,584 101,347 103,032 1 02,112 102,112 - Program Revenues I Building Permits 180,992 213,593 150,000 158,663 180,000 150,000 150,000 150,000 State Surcharges 7,681 8,626 7,500 6,224 7,500 7,500 7,500 7,500 Rental Housing Licenses 245 0 0 0 0 0 0 0 I = Levy Dollars (103,632) (135,975) (60,970) (90,303) (86,153) (54,468) (55,388) (55,388) STAFFING' Full time: I Building Official 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Planning Dir .05 .05 .05 .05 .05 .05 .05 .05 Planning Asst .30 .30 .30 .30 .30 .30 .30 .30 I Secretary/Recept .10 .10 .10 .10 .10 .10 .10 .10 I I I I I I I 67 FUND: General DEPARTMENT MISSION. DEPARTMENT: City Engineer Provide engineering and construction management services for the City. DEPT NO: 61 DESRIPTION OF ACTIVITY. This department is responsible for general engineering services in the City, as well as preparation of feasibility studies, plans and specifications, and on-site inspection of City projects. The City Engineer also reviews all development proposals and plans. OBJECTIVES: - Complete an inventory of right-of-way needs on collector street system - Keep construction project files up-to-date and accurate - Communicate in written form to affected residents at least two (2) times during a construction project - Keep change orders at less than 5% of original contract amount - Provide in-house engineering at or below 15% of project construction cost - Keep in-house design below 7% of project cost - Provide good public relations with property owners adjacent to construction projects HIGHLIGHTS/COMMENTS. Staffing: City Engineer, including step increases 25% of full time clerical Supplies/Materials: Computer maintainance contract Books, Materials and Software Support Services: Contractual engineering for 1999 Contractual engineering technical assistance Cellular phone Airtime Conferences and mileage Charges & Fees: Subscriptions and Memberships Capital Outlay: 68 I I I I I I I I I I I I I I I I I I I FUND: General DEPARTMENT MISSION: I I DEPARTMENT: Public Works Service Provide supervision and support for all public works functions; provides for public works utilities, shop and equipment maintenance and fuels I DEPT NO: 62 DESCRIPTION OF ACTIVITY: I I I I I The Public Works Service department is responsible for all general public works duties, maintenance of all public works equipment, and maintenance of the public works facility. OBJECTIVES: - Perform preventative maintenance on all equipment within 100 miles or 10 hours of scheduled service - Perform 90% of City building repairs and preventative maintenance using City personnel HIGHLIGHTS/COMMENTS' Staffing: Includes step increases 25% of new clerical position I Supplies/Materials: Includes motor fuel, maintenance of equipment and buildings, and inventory supply items I I I I Support Services: Uniforms for crew Janitorial Services Utilities and telephone service for public works building Conference, mileage, meetings & seminars Miscellaneous - damage to private property (mailboxes, etc) Charges & Fees: Miscellaneous equipment rentals Membership to MN Street Superintendents Assn I Capital Outlay: Replacement Radio Copier I Transfers: Transfer to Equipment Replacement Fund I I I 70 I FUND: General DEPARTMENT MISSION. I I DEPARTMENT: Streets & Roadways To maintain and upgrade City streets, parking areas and storm water control systems in an efficient and economical manner I I DEPT NO: 63 DESCRIPTION OF ACTIVITY. Includes ongoing maintenance consisting of street patching, street sweeping, roadside mowing, painting of lane markings, minor storm sewer repair, and the annual sealcoating program. I ,I I I OBJECTIVES: - Develop a pavement management system to aid in scheduling of street projects - Paint lane markings on all designated streets - Sweep each City street at least once annually - Mow roadsides at least twice annually - Mow boulevards at least 6 times annually - Visually inspect storm drainage grates annually and repair as needed HIGHLIGHTS/COMMENTS: I Staffing: Includes step increases I Supplies/Materials: Rock, gravel & bituminous for street & road repair I I I Support Services: Safety training Contracted road striping Transfers: Transfer to Street Replacement Fund I I I I I 72 I I FUND: #10 DEPARTMENT: Streets & Roadways DEPT # 63 I BUDGET Actual Actual Budget YTD Oct Annual Requested Proposed Adopted ITEM 1996 1997 1998 1998 EST -98 1999 1999 1999 I Staffing 65,072 72,658 90,505 51,628 65,939 94,102 93,591 93,591 I Supplies/Materials 33,779 32,733 30,000 30,485 35,000 32,000 32,000 32,000 Support Services 28,069 21,280 3,600 3,500 3,500 6,100 6,100 6,100 I Charges & Fees 0 0 0 0 0 0 0 0 Capital Outlay 0 0 0 0 0 0 0 0 I Transfers 270,000 290,000 340,000 340,000 340,000 360,000 360,000 360,000 TOTAL 396,920 416,671 464,105 425,613 444,439 492,202 491 ,691 491 ,691 I SERVICE INDICATORS' I Miles of street State 3 3 3 3 3 3 3 3 County 2 2 2 2 2 2 2 2 City - MSA 9 9 9 9 9 9 9 9 I City - Local 38 40 40 40 40 40 40 40 Miles Sealcoated 5 5 5 5 5 5 5 5 Tons of patch material 1,110 1,289 1,200 1,418 1,500 1,500 1,500 1,500 I COST INDICATORS: Expenditures 396,920 416,671 464,105 425,613 444,439 492,202 491,691 491,691 I - Program Revenues MSA Maintenance 13,750 13,750 13,750 13,750 13,750 13,750 13,750 13,750 Transfer from Street Fund 32,000 32,000 I Budgeted Reserve 35,000 35,000 35,000 = Levy Dollars 383,170 402,921 415,355 376,863 395,689 478,452 445,941 445,941 I STAFFING' I Full time: Lt Equip Oper/Foreman 2.50 2.20 2.20 2.20 2.20 2.20 2.20 2.20 I I I I I 73 FUND: General DEPARTMENT MISSION. I I DEPARTMENT: Snow & Ice Removal Provide snow and ice control for public streets and City owned parking lots to ensure the safe and efficient movement of traffic I I I I I I DEPT NO: 64 DESCRIPTION OF ACTIVITY. This department is reponsible for the plowing and removal of snow after a 2-inch or greater snowfall has occured. Street sanding with a salt/sand mixture is used as a measure of ice control, and is performed as needed. OBJECTIVES. - Remove snow and ice and complete salt/sand operations within 14 hours after the end of a snow event - Complete widening and clean up functions within 48 hours of a snow event HIGHLIGHTS/COMMENTS. Staffing: Includes step increases I Supplies/Materials: Sand and calcium chloride for ice control I I I I I I I I I 74 I FUND: General DEPARTMENT MISSION: Provide for street lighting and traffic signals at intersections and other locations throughout the City for the safety of pedestrians and vehicular traffic DEPARTMENT: Traffic Control/St Lights DEPT NO: 65 DESCRIPTION OF ACTIVITY' Includes maintenace of semaphores and traffic control devices, and maintenance/replacement of regulatory and informational road signs. Provides for electricity for street lights and traffic control devices. OBJt;CTIVES: HIGHLIGHTS/COMMENTS: Supplies/Materials: Maintenance to semaphores and Hwy 7 & Vine Hill Road, Christmas Lake Road, County Road 19, Hwy 41 and Old Market Road Street signs & posts Support Services: 76 I I I I I I I I I I I I I I I I I I I I FUND: #10 DEPARTMENT: Traffic Control/Street Lighting DEPT # 65 I BUDGET Actual Actual Budget YTD Oct Annual Requested Proposed Adopted ITEM 1996 1997 1998 1998 EST-98 1999 1999 1999 I Staffing 0 0 0 0 0 0 0 0 I Supplies/Materials 4,021 4,161 4,000 3,754 4,686 4,500 4,500 4,500 Support Services 33,546 34,762 33,500 26,111 34,300 34,000 34,000 34,000 I Charges & Fees 0 0 0 0 0 0 0 0 Capital Outlay 0 0 0 0 0 0 0 0 I Transfers 0 0 0 0 0 0 0 0 TOTAL 37,567 38,923 37.500 29.865 38,986 38,500 38,500 38,500 I SERVICE INDICATORS: I No of street lights 182 182 185 187 187 190 190 190 No of traffic signals 5 5 5 5 5 5 5 5 I COST INDICATORS: I Expenditures 37,567 38,923 37,500 29,865 38,986 38,500 38,500 38,500 - Program Revenues I = Levy Dollars 37,567 38,923 37,500 29,865 38,986 38,500 38,500 38,500 I STAFFING: I I I I I I I 77 FUND: General DEPARTMENT MISSION' DEPARTMENT: SanitationlWaste RmvIWeeds Provide for the general sanitation and cleanliness of the City and provide for the treatment of noxious weeds on City properties. DEPT NO: 67 DESCRIPTION OF ACTIVITY: Activities include spraying of boulevards and roadways for weed control, and clean-up of properties in violation of City zoning and sanitation codes, as necessary. OBJECTIVES: - Resolve all property cleanup complaints - Resolve 100% of weed complaints HIGHLIGHTS/COMMENTS: Staffing: Miscellaneous staff time for property clean-ups Support Services: Miscellaneous property clean-ups Contracted weed spraying services 78 I I I I I I I I I I I I I I I I I I I I FUND: #10 DEP ARTMENT: Sanitation/Waste Removal/Weeds DEPT # 67 I BUDGET Actual Actual Budget YTD Oct Annual Requested Proposed Adopted ITEM 1996 1997 1998 1998 EST-98 1999 1999 1999 I Staffing 998 1,729 614 27,173 27,184 614 616 616 Supplies/Materials 0 0 0 0 0 0 0 0 I Support Services 3,621 3,376 4,000 82,613 82,650 4,000 4,000 4,000 I Charges & Fees 0 0 0 0 0 0 0 0 Capital Outlay 0 0 0 0 0 0 0 0 I Transfers 0 0 0 0 0 0 0 0 TOTAL 4,619 5,105 4,614 109,786 109,834 4,614 4.616 4,616 I SERVICE INDICATORS: I No of weed complaints 3 2 5 2 2 2 2 2 No of notices served 2 5 0 0 0 0 0 I No of parcels sprayed 0 0 0 0 0 0 0 0 Miles/roadside sprayed 10 10 10 10 10 10 10 10 I Spraying in Dollars 2,636 2,742 3,000 2,769 2,769 3,000 3,000 3,000 I COST INDICATORS. Expenditures 4,619 5,105 4,614 109,786 109,834 4,614 4,616 4,616 I - Program Revenues Fed Disaster Aid 75,000 0 0 0 I = Levy Dollars 4,619 5,105 4,614 109,786 34,834 4,614 4,616 4,616 I STAFFING: I I I I I 79 FUND: General DEPARTMENT MISSION: To provide diseased tree inspection services to residents; to remove diseased trees located on City property; and to maintain and trim trees located on City rights-of-way and other property DEPARTMENT: Tree Maintenance DEPT NO: 68 DESCRIPTION OF ACTIVITY: This department is responsible for detection and removal of diseased and unsafe trees on City rights-of-way and other properties, and pruning of trees on city property. Tree inspection services are provided to citizens on an on-call basis. OBJECTIVES' - Remove 100% of diseased trees on public property - Respond to all property owner requests to identify diseased trees - Maintain and trim trees on City property which present a hazard to public HIGHLIGHTS/COMMENTS' Staffing: Includes step increases Supplies/Materials: Small Tools Paint for tree marking Support Services: Contracted tree and brush removal Tree inspection certification 80 I I I I I I I I I I I I I I I I I I I I FUND: #10 DEPARTMENT: Tree Maintenance DEPT # 68 I BUDGET Actual Actual Budget YTD Oct Annual Requested Proposed Adopted ITEM 1996 1997 1998 1998 EST -98 1999 1999 1999 I Staffing 6,166 3,655 8,172 4,751 8,269 8,498 8,452 8,452 I Supplies/Materials 0 502 1,300 1,201 1,301 550 550 550 Support Services 10,687 12,226 13,220 3,998 10,170 15,220 13,220 13,220 I Charges & Fees 0 0 0 0 0 0 0 0 Capital Outlay 0 0 0 0 0 0 0 0 , I Transfers 0 0 0 0 0 0 0 0 TOTAL 16,853 16,383 22.692 9,950 19.740 24,268 22,222 22,222 I SERVICE INDICATORS' I No of trees removed 18 22 20 5 10 20 20 20 Yards of brush hauled 780 540 700 235 400 700 700 700 I COST INDICATORS: I Expenditures 16,853 16,383 22,692 9,950 19,740 24,268 22,222 22,222 - Program Revenues I = Levy Dollars 16,853 16,383 22,692 9,950 19,740 24,268 22,222 22,222 I STAFFING' Lt Equip Oper/Foreman .20 .20 .20 .20 .20 .20 .20 .20 I I I I I I I 81 FUND: General DEPARTMENT MISSION" Maintain City parks, trails & beaches to ensure safe and enjoyable recreational amenities, and coordinate recreational opportunities for City residents of all ages and physical abilities I I I DEPARTMENT: Parks & Recreation DEPT NO: 69 DESCRIPTION OF ACTIVITY The department is responsible for the maintenance of all City parks, including playgrounds, ballfields, trails, ice rinks, buildings and other play areas. Winter ice skating, and summer recreation programs (administered by Minnetonka Community Schools) are coordinated under this department. I I ,I I I' I I OBJECTIVES" - Revise final park plan and trail plan - Plant at least 10 trees per year - address buffer along Freeman Field # 3 - Assist Shorewood Parks Foundation in coordination of fund raising efforts - Assist Shorewood Parks Foundation in building a concession bldg. - Freeman Park North - Continue to develop user support for funding improvements and maintenance in parks - Continue promotion of Shorewood's parks - Implement a policy for use and improvement of park land for organized sports organizations - Improve relationships with sports organizations HIGHLIGHTS/COMMENTS" Staffing: Includes step increases Part time includes permanent clerical Seasonal includes Summer employees and Winter Rink Attendants Supplies/Materials: Small tools Maintenance contracts for computer and office equipment Maintenance to park equipment and buildings Rock, black dirt, gravel, sand, fertilizers, seed for parks Support Services: Contracted park & trail planning services Playground and beach scheduling services - Mtka Community Services Contracted weed control in parks Park utility and telephone charges Annual park newsletter Charges & Fees: Rental of oortable toilets Rental of Temoorarv Warmina House at Cathcart Park I I I I I I I Caoital Outlav: Transfers: 82 I I I FUND: #10 DEPARTMENT: Parks & Recreation DEPT # 69 I BUDGET Actual Actual Budget YTD Oct Annual Requested Proposed Adopted ITEM 1996 1997 1998 1998 EST-98 1999 1999 1999 Staffing 72,644 74,877 89,927 56,787 77,427 95,693 95,276 95,276 I Supplies/Materials 16,790 16,441 19,600 9,635 15,700 19,200 19,200 19,200 Support Services 12,885 15,570 23,200 16,098 21,500 19,400 25,400 25,400 Charges & Fees 6,927 8,016 7,030 6,329 8,030 8,730 8,730 8,730 I Capital Outlay 739 289 0 0 0 5,000 0 0 Transfers 30,000 20,000 10,000 10,000 10,000 10,000 0 0 TOTAL 139,985 135.193 149.757 98,849 132.657 158,023 148,606 148,606 I SERVICE INDICA TORS: Acres of maint park 95.80 95.80 95.80 95.80 95.80 95.80 95.80 95.80 No. of ballfields I Softball 3 3 3 3 3 3 3 3 Baseball 5 5 5 5 5 5 5 5 No. of shelters 2 4 4 4 4 4 4 4 No. of hockey rinks 2 2 2 2 2 2 2 2 I No. of skating rinks 3 3 3 3 3 3 3 3 Miles of Trails 2.75 2.75 2.75 2.75 2.75 2.75 2.75 2.75 Cost of maint per acre 876 955 1,004 598 838 1,048 1,045 1,045 I No. of times rinks are cleaned & resurfaced 80 80 80 80 80 80 80 80 No. of picnic tables 40 45 45 45 45 45 45 45 I No. of Tennis Courts 4 4 4 4 4 4 4 4 COST INDICATORS: I Expenditures 139,985 135,193 149,757 98,849 132,657 158,023 148,606 148,606 - Program Revenues Sports Organizations 6,000 12,000 9,000 0 10,000 12,000 12,000 12,000 I Tonka Bay - Beach 883 570 500 150 500 600 600 600 Transfer from Trail Fund 0 0 0 3,000 3,000 6,000 6,000 6,000 Capital Levy 30,000 20,000 10,000 10,000 10,000 0 0 0 I = Levy Dollars - Maint. 103,102 102,623 130,257 85,699 109,157 139,423 130,006 130,006 STAFFING: Full time: Lt Equip Oper/Foreman 1.60 1.60 1.60 1.60 1.60 1.60 1.60 1.60 I Clerical .25 .25 .25 .25 .25 .25 .25 Part time: Clerical .50 I Seasonal: Summer 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 I Winter (rinks) 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 I I I I 83 84 I I I I I I I I I I I I I I I I I I I FUND: General DEPARTMENT MISSION: DEPARTMENT: Capital Improvement To provide a conduit for funding of capital improvement program through the transfer of dollars levied through the City's General Fund DEPT NO: 70 DESCRIPTION OF ACTIVITY. Provides a conduit for the transfer of General Fund money to the appropriate fund. OBJECTIVES: None HIGHLIGHTS/COMMENTS: Capital Outlay: Lease Payment - Senior/Community Center Transfers: Office Equipment and Storm Drainage set aside. I FUND: #10 DEPARTMENT: Capital Improvement DEPT # 70 I BUDGET Actual Actual Budget YTD Oct Annual Requested Proposed Adopted ITEM 1996 1997 1998 1998 EST-98 1999 1999 1999 I Staffing 0 0 0 0 0 0 0 0 I Supplies/Materials 0 0 0 0 0 0 0 0 Support Services 0 0 0 0 0 0 0 0 I Charges & Fees 0 0 0 0 0 0 0 0 Capital Outlay 0 37,544 37,550 37,544 37,544 37,550 37,550 37,550 I Transfers 20,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 TOTAL 20,000 62,544 62,550 62,544 62,544 62,550 62,550 62,550 I SERVICE INDICA TORS: I COST INDICATORS: I Expenditures 20,000 62,544 62,550 62,544 62,544 62,550 62,550 62,550 - Program Revenues I = Levy Dollars 20,000 62,544 62,550 62,544 62,544 62,550 62,550 62,550 I STAFFING' I I I I I I I I 85 FUND: General DEPARTMENT MISSION: To provide for unanticipated increases in program costs and decreases in anticipated revenue; and to provide a source of funds for projects and purchases approved during the fiscal year by the City Council I I I I I I I I I I I I I I I I I I I DEPARTMENT: Contingency DEPT NO: 71 ~ESCRIPTION OF ACTIVITY' Provides budgeted funds for increases in costs or programs which were not anticipated at the time the bUdget was established. Use of contingency funds is solely at the discretion of the City Council and requires a budget amendment be adopted by the City Council. OBJECTIVES; None HIGHLIGHTS/COMMENTS: Support Services: Council Contingency 86 I FUND: #10 DEPARTMENT: Contingency DEPT # 71 I BUDGET Actual Actual Budget YTD Oct Annual Requested Proposed Adopted ITEM 1996 1997 1998 1998 EST-98 1999 1999 1999 I Staffing 0 0 0 0 0 0 0 0 Supplies/Materials 0 0 0 0 0 0 0 0 I Support Services 0 0 32,459 0 30,000 10,000 19,509 19,509 I Charges & Fees 0 0 0 0 0 0 0 0 Capital Outlay 0 0 0 0 0 0 0 0 I Transfers 0 0 0 0 0 0 0 0 TOTAL 0 0 32,459 0 30,000 10,000 19,509 19,509 I SERVICE INDICATORS' I COST INDICATORS: Expenditures 50,000 46,684 32,459 0 30,000 10,000 19,509 19,509 I - Program Revenues I Refunds & Reimbursemts 1,074 1,000 855 1,000 2,000 2,000 2,000 = Levy Dollars 48,926 46,684 31,459 (855) 29,000 8,000 17,509 17,509 I STAFFING: I I I I I I I I 87 I I I I I I I I I I I I I I I I I I I DEBT SERVICE FUNDS Debt service funds are used to account for the payment of interest and principal on long-term general obligation debt other than debt issued for and serviced primarily by enterprise funds. 89 FUND: Debt Service DEPARTMENT MISSION: To account for all finanical resources available for payment of debt, and to make such payments in a timely fashion. I I DEPARTMENT: DEPT NO: DESCRIPTION OF ACTIVITY' This Debt Service Fund is established to provide for principal and interest payments on the City's outstanding bonds and other long term debt. The Debt Service Fund is budgeted on an annual basis and accounts for revenue sources, such as special assessments or property taxes, which provide for the payment of debt service. I I Tax Increments collected from Tax Increment Finance District # 1 I I I I OBJECTIVES' HIGHLIGHTS/COMMENTS' Revenue: Intergovernmental Revenue is property tax credits paid by the State of Minnesota in lieu of property taxes I Special Assessments on properties benefitted by an improvement project Misc. Revenue includes interest income and other misc. revenue I Expenditures: Principal and Interest on outstanding bond issues. I I I Debt Service: I I I I 90 I I I FUND: # 90 - 99 DEPARTMENT: Debt Service DEPT # I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted ITEM 1996 1997 1998 1998 EST-98 1999 1999 REVENUE I Property Taxes 7,992 0 0 0 0 0 0 I Tax Increments 176,172 313,512 343,000 165,005 334,000 335,000 335,000 Intergovernmental 349 0 0 I Special Assessments 145,806 138,127 100,000 64,897 104,000 75,000 75,000 Misc. Revenue 21 ,929 20,112 20,000 14,645 19,000 17,500 17,500 I TOTAL 352,248 471 ,751 463,000 244,547 457,000 427,500 427,500 EXPENDITURES I Staffing I Supplies/Materials Support Services I Charges & Fees Debt Service 1,032,419 497,106 509,790 336,041 510,643 493,000 493,000 I Transfers TOTAL 1,032,419 497,106 509,790 336,041 510,643 493,000 493,000 I SERVICE INDICATORS: I I FUND BALANCE IMPACT: I Beginning Fund Balance 1,419,732 503,635 478,192 478,192 478,192 424,549 424,549 Revenues 352,248 471,751 463,000 244,547 457,000 427,500 427,500 I Expenditures (1,032,419) (497,106) (509,790) (336,041) (510,643) (493,000) (493,000) Transfers/Other Sources (Uses) (235,926) (88) = Added to/(Use of) Fund Balance (916,097) (25,443) (46,790) (91,494) (53,643) (65,500) (65,500) I Ending Fund Balance 503,635 478,192 431,402 386,698 424,549 359,049 359,049 I STAFFING: The Finance Director administers the Debt Service Fund as a peripheral duty under the general supervision of the City Administrator and City Council I I 91 92 I I I I A1 I 72.60/0 'I 3.8% I $761 I 9.30/0 I I $28,584 I 198.70/0 I I 2.9% I 3.40/0 I I I I I DEBT INFORMATION MOODY'S CREDIT REPORT OCTOBER 23, 1996 Moody's Rating Ten Year Debt Payout Debt Burden Direct Debt Per Capita Average Annual Growth, F.V., 1 991 - 1995 Per Capita Income, 1989 Per Capita Income, 1989, City as a % of State Unemployment Rate, 1996 Hennepin County State of Minnesota I CITY OF SHOREWOOD I 1999 DEBT SERVICE SUMMARY Expenditure I I Year of Fund Description Issue Maturity Principal Interest 91 G.O. Improvement Series 1993A 1993 2004 40,000 6,490 96 Tax Increment Revenue Series 1991A 1991 2000 160,000 172,504 99 G.O. Improvement Series 1991A 1991 2002 95,000 18,953 TOTALS 295.000 197.947 I Revenue Tax Revenue Total Supported Supported 46,490 46,490 332,504 332,504 113,953 113,953 492,947 0 492,947 I I I I LEGAL DEBT LIMIT The legal debt limit is set by Minnesota State Statute and is equal to two percent (2%) of the City's total market value. The limit increases as the value of the property within the City increases. The total net amount of tax supported general obligation debt that the City of Shorewood can issue in compliance with the legal debt limit is $12,451,020. Only debt which is repaid through the levy of an ad valorem tax is subject to the legal debt limit. Although it retains outstanding debt, the City currently carries no debt which is applicable against the legal debt limit, and does not anticipate the issuance of any tax supported debt into the forseeable future. The computation of the debt limit, amount of debt aoolicable to the limit and the leaal debt marain is as follows: Market Value $622,551,000 I I I I Debt Limit: 2% of Total Market Value $12,451,020 I Amount of Debt Applicable to Debt Limit: Total Bonded Debt Less: Special Assessment Debt General Obligation Water Revenue Bonds Tax Increment Revenue Bonds $3,455,000 I (545,000) (2,470,000) (440,000) I Total Debt Applicable to Debt Limit $12,451,020 I Legal Debt Margin -0- I I 93 94 I I I I I I I I I I I I I I I I I I I SCHEDULED DEBT OUTSTANDING IYEAR END 1998 1999 2000 2001 2002 2003 20041 G.O. Improvement Series 1993A 165,000 125,000 90,000 60,000 40,000 20,000 0 Tax Increment Revenue Series 1991A 440,000 280,000 0 0 0 0 0 G.O. Improvement Series 1991A 380,000 285,000 190,000 95,000 0 0 0 GRAND TOTAL 985,000 690,000 280,000 155,000 40,000 20,000 0 DEBT REPAYMENT SCHEDULE IYEAR 1998 1999 2000 2001 2002 2003 20041 Total Principal 315,000 295,000 410,000 125,000 115,000 20,000 20,000 Total Interest 194,790 197,947 18,588 11,777 5,139 1 ,430 480 GRAND TOTAL 509.790 492,947 428.588 136,777 120,139 21 ,430 20 ,480 I I I I I I I I I I I I I I I I I I I The following graphs illustrate the information presented on the previous page: SCHEDULED DEBT OUTSTANDING $1,000,000 $900,000 $800,000 $700,000 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $0 1998 2004 DEBT REPAYMENT SCHEDULE $600,000 I- z $500,000 ::) 0 ~ <( $400,000 I- z W ~ ~ $300,000 I:L w U $200,000 :> ~ w U) I- $100,000 lQ w c $0 1998 1999 2000 2001 2002 2003 2004 95 CITY OF SHOREWOOD SCHEDULE OF BONDS PAYABLE DECEMBER 31. 1998 Final Bonds Interest Issue Maturity Authorized Total 12/31/98 Rates Date Date and Issued Redeemed Outstanding SPECIAL ASSESSMENT BONDS G.O.lmprovement Bonds, Series 1991A 5.10-5.85 11 /1/91 2/1/02 $960,000 $580.000 380.000 G.O. Improvement Bonds, Series 1993A 3.50-4.45 12/1/93 2/1/04 325,000 160.000 165,000 TOTAL 1,285,000 740,000 545,000 TAX INCREMENT REVENUE BONDS Tax Increment Revenue Bonds of 1991 9.00 5/1/91 2/1/00 920,000 480,000 440,000 REVENUE BONDS G.O. Water Revenue Bonds, Series 1995A 3.90-5.50 11 /1/95 2/1 /11 1,920,000 255,000 1,665,000 G.O. Water Revenue Bonds. Series 1995A 4.00-5.40 11/1/96 2/1 /12 860,000 55,000 805,000 TOTAL 2,780,000 310,000 2.470,000 TOTAL BONDS PAYABLE $4,985,000 $1,530,000 $3.455,000 I I I I I I I I I I I I I I I I I I 96 I I I I I I I I I I I I I I I I I I I I CAPITAL PROJECTS FUNDS Capital Projects funds are used to account for the acquisition and construction of major capital facilities other than those financed by enterprise funds. Public Facilities/Office Eauipment Fund - This fund was established to account for various capital improvement projects that may be financed without the need to issue bonds. Park Capital Improvement Fund - This fund accounts for park land acquisition and other capital improvements in the City parks. Eauipment Replacement Fund - This fund was established for the purpose of funding the replacement of capital equipment. Street Reconstruction Fund - This fund was established for the purpose of funding the periodic reconstruction of City streets and roadways. MSA Road Reconstruction Fund - This fund was established to account for the accumulation of Municipal State Aid (MSA) to fund the periodic reconstruction of MSA designated roads. Trail Capital Improvement Fund - This fund was established for the purpose of funding the periodic extension of the City trail system. The 1999-2003 Capital Improvement Program is included in its entirety in the Appendix. 97 FUND: Capital Projects MISSION: To provide an appropriate environment for city employees to function efficiently and for the public to congregate comfortably. I I SUBFUND: Public Facilties/Office Equipment FUND NO: 40 I DESCRIPTION OF ACTIVITY. The Public Facilties/Office Equipment subfund provides for the accumulation of funds for aquisition and replacement of public facilities within the City and for office equipment utilitized by these facilities. I Misc. Revenue includes Special Assessments from previous projects, contributions/donations and interest income. I I I I OBJECTIVES: HIGHLIGHTS/COMMENTS: Revenues: Transfers includes a transfer from the General Fund I Other Finance Sources is a Non- Appropriation Lease for the construction of a Senior/Community Center. This is a method of providing long-term financing for this project. Payment of the lease will be appropriated in the General Fund annually over a 12 year period. I Purchase of new computer equipment- $5,500 I I Expenditures: Capital Outlay: Transfers: Transfer to the Trail Fund I I I I I I 98 I I FUND: # 40 SUBFUND: Public Facilities/Office Equipment DEPT # I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted ITEM 1996 1997 1998 1998 EST-98 1999 1999 I REVENUE Misc. Revenue 409,770 34,221 1,138 6,176 6,952 1,356 1,356 I Transfers 139,584 15,000 15,000 15,000 15,000 15,000 15,000 Other Financinq Sources 311,000 I TOTAL 860,354 49,221 16,138 21,176 21 ,952 16,356 16,356 EXPENDITURES I Staffing Supplies/Materials I Support Services I Charges & Fees Capital Outlay 451,659 431,150 72,000 54,645 78,628 5,500 5,500 I Transfers 15,000 15,000 15,000 15,000 15,000 15,000 15,000 TOTAL 466,659 446,150 87,000 69,645 93,628 20,500 20,500 I SERVICE INDICATORS' I I FUND BALANCE IMPACT: I Beginning Fund Balance 53,577 514,453 117,524 117,524 117,524 45,848 45,848 Revenues 860,354 49,221 16,138 21 ,176 21,952 16,356 16,356 I Expenditures (466,659) (446,150) (87,000) (69,645) (93,628) (20,500) (20,500) Equity Transfers In (Out) 67,181 I Add to/(Use of) Fund Balance Ending Fund Balance 514,453 117,524 46,662 69,055 45,848 41,704 41 ,704 I STAFFING: I City Engineer oversees project designs. Construction for projects are contracted for under a competitive bidding process. I I 99 FUND: Capital Projects MISSION' To provide quality parks and recreational facilities for the citizens of Shorewood. I I SUBFUND: Park Capital Improvement FUND NO: 41 DESCRIPTION OF ACTIVITY: This subfund provides for major facilities and equipment for City parks. Fees collected from new subdivision development and transfers from the General Fund are dedicated for the development and improvement of City Parks. I I Park Dedication Fees from newly subdivided lots I I I I OBJECTIVES: - Construct improvements to various parks as detailed in the 1999-2003 Capital Improvement Program. HIGHLIGHTS/COMMENTS: Revenues: Misc. Revenue, including interest income, donations and contributions I I I I I Transfers includes a transfer from the General Fund Expenditures: Capital Outlay: Improvements to parks as detailed in the 1999-2003 Capital Improvement Program - $145,000 Transfers: Transfer to General Fund for Park Mainenance I I I I I 100 I FUND: Capital Projects MISSION: To provide equipment for the Public Works Department necessary for the efficient maintenance of public roads, facilities and other infrastructure. I I SUBFUND: Equipment Replacement FUND NO: 42 I I DESCRIPTION OF ACTIVITY' This subfund provides for the accumulation of funds for the aquisition and replacement of equipment used in maintaining the City's facilities and infrastructure. This equipment includes trucks, plows, front-end loaders, tractor/mowers, road graders, asphalt rollers and other equipment. - Replace worn equipment in accordance with the Equipment Replacement Schedule. I I I I OBJECTIVES' HIGHLIGHTS/COMMENTS: Revenue: Misc. Revenue includes interest income and other misc. revenue Transfers includes transfers from the General Fund and Sewer Fund I I I I I I I Expenditures: Supplies/Materials: Support Services: Capital Outlay: Purchase replacement of (1) L8000 Dump Truck Purchase a new Mobile Generator 102 I I I I I FUND: # 42 SUBFUND: Equipment Replacement DEPT # I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted ITEM 1996 1997 1998 1998 EST-98 1999 1999 REVENUE I Misc. Revenue 105 5,460 5,453 4,935 7,903 1 0,403 1 0,403 I Transfers 104,186 109,395 113,224 114,025 114,025 130,800 130,800 Other Financing Sources I TOTAL 104,291 114,855 118,677 118,960 121,928 141,203 141,203 EXPENDITURES I Staffing Supplies/Materials I Support Services I Charges & Fees Capital Outlay 158,552 99,759 78,061 13,507 16,191 89,100 89,100 I Transfers TOTAL 158,552 99,759 78,061 13,507 16,191 89,100 89,100 I SERVICE INDICA TORS' I I FUND BALANCE IMPACT: I Beginning Fund Balance 130,648 76,387 91 ,483 91,483 91,483 197,220 197,220 Revenues 104,291 114,855 118,677 118,960 121,928 141,203 141,203 I Expenditures (158,552) (99,759) (78,061 ) (13,507) (16,191) (89,100) (89,100) Add to/(Use of ) Fund Balance (54,261 ) 15,096 40,616 105,453 105,737 52,103 52,103 I Ending Fund Balance 76,387 91,483 132,099 196,936 197,220 249,323 249,323 I STAFFING' Public Works Director prepares equipment specifications and oversees equipment purchases, which I are purchased under the competitive bidding process. I I 103 FUND: Capital Projects MISSION' To provide for the rebuilding of deteriorated local streets for the safe and efficient movement of traffic within the City. I I I I SUBFUND: Street Reconstruction FUND NO: 43 DESCRIPTION OF ACTIVITY' This subfund accumulates and provides the financial resources to upgrade and reconstruct local streets. Intergovernmental is contributions from the State of MN from Cooperative Agreements I I I I I I I I I I I I I OBJECTIVES' - Reconstruct local streets as scheduled in the Capital Improvement Program. Projects include those scheduled in the 1999-2003. - Continue Sealcoating/Patching of streets according to schedule - Overlay those local streets in need of such repair. - Close local road accesses to Trunk Highway 7 as recommended by Mn/DOT HIGHLIGHTS/COMMENTS: Revenues: Misc. Revenue includes interest income and other misc. revenue Transfers from General Fund Expenditures: Supplies/Materials: Support Services: Capital Outlay: Sealcoating and Overlay projects - $167,000 Strawberry Lane Asphalt Reconstruction project - $174,200 Trunk Highway 7 Access closure projects - $176,200 Shorewood Shopping Center Access project - $180,200 Transfers: Transfer to the Trail Fund 104 I I I FUND: # 43 SUBFUND: Street Reconstruction DEPT # I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted ITEM 1996 1997 1998 1998 EST-98 1999 1999 I REVENUE Intergovernmental 88,890 326,200 326,400 326,400 I Misc. Revenue 54,685 54,524 23,183 40,812 54,315 24,121 24,121 Transfers 270,000 660,000 340,000 590,000 590,000 390,000 390,000 I TOTAL 324,685 803,414 689,383 630,812 644,315 740,521 740.521 EXPENDITURES I Staffing Supplies/Materials I Support Services I Charges & Fees Capital Outlay 89,024 332,724 708,620 273,480 449,147 697,600 697,600 I Transfers 225,000 380,500 14,250 274,250 274,250 13,650 13.650 TOTAL 314,024 713,224 722,870 547,730 723.397 711,250 711 ,250 I SERVICE INDICATORS: I I COST INDICATORS' I Beginning Fund Balance 933,022 943,683 1,033,873 1,033,873 1,033,873 954,791 954,791 Revenues 324,685 803,414 689,383 630,812 644,315 740,521 740,521 I Expenditures (314,024) (713,224) (722,870) (547,730) (723,397) (711 ,250) (711,250) I = Add to/(Use of) Fund Balance 10,661 90,190 (33,487) 83,082 (79,082) 29,271 29,271 Ending Fund Balance 943,683 1,033,873 1,000,386 1 ,116,955 954,791 984,062 984,062 I STAFFING' I City Engineer oversees project designs, Construction for projects are contracted for under a competitive bidding process. I I 105 106 I I I I I I I I I I I I I I I I I I I FUND: Capital Projects MISSION- To build and maintain a system of collector streets to facilitate a safe and efficient traffic flow into and out of the City. SUBFUND: MSA Road Reconstruction FUND NO: 44 DESCRIPTION OF ACTIVITY: This subfund provides for the use of highway user funds from the State of Minnesota. The funds are used for the reconstruction and maintenance of streets designated on the City's Municipal State Aid (MSA) system. Each year $13,750 ofMSA maintenance funding is allocated to the General Fund to offset program management costs. OBJECTIVES' - Continue planning for future improvements to MSA roads HIGHLIGHTS/COMMENTS: Revenue: Intergovernmental revenue is construction and maintenance financing from the State of MN MSA Program (All construction funds are held by the MSA Program until expended) Misc. Revenue includes interest income and other misc. revenue Transfers include transfers in from the Street Reconstruction Fund for the City's portion of reconstruction costs. Expenditures: Supplies/Materials: Support Services: Capital Outlay: CSAH 19/Country Club Road/Smithtown Road Intersection Improvements - $175,000 Eureka Road/Trunk Highway 7 Intersection Improvements - $9,000 Old Market Road Retaining Wall Repair - $ 45,000 Transfers: Transfer to General Fund for Program Management I FUND: # 44 SUBFUND: MSA Road Reconstruction DEPT # I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted ITEM 1996 1997 1998 1998 EST-98 1999 1999 I REVENUE Intergovernmental 238,083 229,016 229,000 212,861 212,861 212,861 212,861 I Misc. Revenue 10,022 11,221 9,624 13,430 Transfers I TOTAL 248,105 240,237 229,000 222,485 226,291 212,861 212,861 EXPENDITURES I Staffing Supplies/Materials I Support Services I Charges & Fees Capital Outlay 6,725 66,870 194,000 10,776 28,475 229,000 229,000 I Transfers 13,750 13,750 13,750 13,750 13,750 43,750 43,750 TOTAL 20,475 80,620 207,750 24,526 42,225 272,750 272,750 I SERVICE INDICA TORS. I I COST INDICATORS: I Beginning Fund Balance 1,040,229 1,267,859 1,427,476 1,427,476 1,427,476 1,611,542 1,611,542 Revenues 248,105 240,237 229,000 222,485 226,291 212,861 212,861 I Expenditures (20,475) (80,620) (207,750) (24,526) (42,225) (272,750) (272,750) = Add to/(Use of) Fund Balance 227,630 159,617 21 ,250 197,959 184,066 (59,889) (59,889) I Ending Fund Balance 1,267,859 1,427,476 1 ,448,726 1,625,435 1,611,542 1,551,653 1,551,653 I STAFFING: I City Engineer oversees project designs. Construction for projects are contracted for under a competitive bidding process. I I 107 FUND: Capital Projects MISSION: To provide recreational hiking/biking trails consistant with the adopted City Trail Plan for the general enjoyment of all residents. SUBFUND: Trail Capital Improvement FUND NO: 45 DESCRIPTION OF ACTIVITY: This subfund is established in 1994 to provide for the accumulation of financial resources to build and maintain a system of hiking/biking trails throughout the City consistant with the Trail Plan adopted by the City Council in 1992. OBJECTIVES' - Update trail plan HIGHLIGHTS/COMMENTS: Revenues: Misc. Revenues include interest income and other misc. revenue Transfers from the Public Facilities and Street Funds Expenditures: Capital Outlay: Transfers: Transfer to General Fund for trail planning 108 I I I I I I I I I I I I I I I I I I I I I FUND: # 45 SUBFUND: Trail Capital Improvement DEPT # BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted I ITEM 1996 1997 1998 1998 EST-98 1999 1999 REVENUE I Misc. Revenue 3,419 5,763 3,563 4,917 6,518 4,404 4,404 Transfers 24,500 25,500 29,250 29,250 29,250 28,650 28,650 I TOTAL 27,919 31 ,263 32,813 34,167 35,768 33,054 33,054 I EXPENDITURES Staffing I Supplies/Materials I Support Services Charges & Fees I Capital Outlay 71 12,000 5,500 8,698 Transfers 3,000 3,000 6,000 6,000 I TOTAL 71 0 12,000 8,500 11 ,698 6,000 6,000 I SERVICE INDICATORS' I I COST INDICATORS: I Beginning Fund Balance 68,025 95,873 127,136 127,136 127,136 151,206 151,206 Revenues 27,919 31 ,263 32,813 34,167 35,768 33,054 33,054 I Expenditures (71 ) 0 (12,000) (8,500) (11,698) (6,000) (6,000) = Add to/(Use of) Fund Balance 27,848 31,263 20,813 25,667 24,070 27,054 27,054 I Ending Fund Balance 95,873 127,136 147,949 152,803 151,206 178,260 178,260 I STAFFING' City Administrator oversees activity of trail improvements. I I 109 SUMMARY OF REVENUES AND EXPENDITURES - CAPITAL PROJECTS FUNDS 1999 BUDGET Actual Actual Budget YTD Oct Annual Adopted 1996 1997 1998 1998 EST-98 1999 Revenue Public Facilities/Office Equip 860,354 49,221 16,138 21,176 21,952 16,356 Park Capita/Improvement 52,485 75,611 39,110 46,357 49,621 27,637 Equipment Replacement 104,291 114,855 118,677 118,960 121,928 141,203 Street Reconstruction 324,685 803,414 689,383 630,812 644,315 740,521 MSA Road Reconstruction 248,105 240,237 229,000 222,485 226,291 212,861 Trail Capita/Improvement 27,919 31,263 32,813 34,167 35,768 33,054 Total Revenue 1,617,839 1,314,601 1,125,121 1,073,957 1,099,875 1,171,632 Expenditures Public Facilities/Office Equip 466,659 446,150 87,000 69,645 93,628 20,500 Park Capital Improvement 46,063 52,375 145,000 13,296 27,163 157,000 Equipment Replacement 158,552 99,759 78,061 13,507 16,191 89,100 Street Reconstruction 314,025 713,224 722,870 547,730 723,397 711 ,250 MSA Road Reconstruction 20,475 80,620 207,750 24,526 42,225 272,750 Trail Capital Improvement 71 0 12,000 8,500 11,698 6,000 Total Expenditures 1,005,845 1,392,128 1,252,681 677,204 914,302 1,256,600 CAPITAL PROJECTS FUNDS HISTORICAL REVENUE SUMMARY S1.000.000 S9OO.000 S8oo.000 S7OO.000 w S6OO.000 => 1l'i S5OO.000 > ~ $4a),(Xl) S3OO.000 S2OO.000 Sloo.000 SO 1996 -- Public Facilities/Office Equip -- Park Capita/Improvement -..... Equipment Replacement ~ Street Reconstruction -- MSA Road Reconstruction -- Trail Capital Improvement 1997 1998 1999 CAPITAL PROJECTS FUNDS HISTORICAL EXPENDITURE SUMMARY S8OO.000 S7OO.000 $600.000 -- Public Facilities/Office Equip -- Park Capital Improvement -..... Equipment Replacement ~ Street Reconstruction -- MSA Road Reconstruction -- Troll Capital Improvement ~ S5OO.000 ~ ~ S4OO.000 ~ ~ S3OO.000 S200.000 Sloo.000 SO 1996 1997 1998 1999 110 I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I ENTERPRISE FUNDS Enterprise funds are used to account for operations that are financed and operated in a manner similar to private business, where the costs of providing services to the general public are financed primarily through user charges. Water Operations Fund - This fund is used to account for the activities of the City water system. Water Debt Service Fund - This fund is used to account for accumulation of funds for, and payment of, debt service for the City water system. Sewer Fund - This fund is used to account for the activities of the City sanitary sewer system. RecvclinQ Fund - This fund is used to account for the activities of the City recycling program. Stormwater Management Utilitv Fund - This fund is used to account for the activities of the City Stormwater Management system. Liquor Funds - These funds are used to account for the activities of the City's off-sale liquor operation. The operation consists of three off-sale liquor store sites. A portion of the net income from the operation is used to fund general fund activities. III FUND: Water MISSION' To provide a safe, clean, uninterrupted supply of drinking water to all City residents connected to the City water system. I I SUBFUND: Water Operations FUND NO: 60 I DESCRIPTION OF ACTIVITY' Responsible for operation and maintenance of five (5) well systems, including all pumps and wellhouses, maintenence of water tower and treatment plant, and extension of new watermain and construction of new water facilities, as necessary. OBJECTIVES: . Supply a safe, clean uninterrupted source of water to all connections - Explore possibility of interconnecting with other communities - Perform pump repair and relining of Boulder Bridge Well I I HIGHLIGHTS/COMMENTS: Revenues: Estimated water sales based on quarterly billing at a rate of $1.45/1 ,000 gallons Connection and permit revenues estimated based on 30 new homes Interest income Antenna Rental on Water Towers I I I Expenses: Staffing: .10 Senior Accounting Clerk .30 Light Equipment Operator .10 Receptionist/Secretary Supplies/Materials: Office Supplies, including billing forms and postage Maintenance contracts for computer hardware and software Maintenance of Boulder Bridge Well Chemicals for water treatment Support Services: Engineering Contract with Munitech for system maintenance Insurance on water system Water testing Water system analysis Charges & Fees: Sales Tax on commercial water sales State surcharge of $5.21/year on all connections Capital Outlay: I I I I I I I Other: Water Purchased from other communities Meter purchases Well utility charges Transfers to Water Debt Service Fund and General Fund Depreciation (Non-cash expense accounts for future system replacement) I I I 112 I I FUND: #60 FUND: Water Operations DEPT # 80 I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted ITEM 1996 1997 1998 1998 Est-98 1999 1999 I REVENUE Charges for Service 283,829 236,806 236,250 197,864 270,250 252,750 252,750 Misc. Revenue 84,050 86.126 60.900 45.761 64.900 61,167 61,167 I TOTAL REVENUE 367,879 322,932 297,150 243.625 335,150 313.917 313.917 EXPENSES I Staffing 5,679 13.749 19,637 8,937 12,264 20,440 20,440 Supplies/Materials 14,189 18,117 19,100 28,607 29,914 34,100 34,100 Support Services 62,703 75,900 63,550 63,635 69,153 67,050 67,050 I Charges & Fees 6.944 6,631 6,900 5,150 6,900 7,000 7,000 Other 82,143 67,158 68,600 47,065 67,200 66.200 66,200 I Capital Outlay 0 0 120,000 8,926 8,926 11 ,200 11 ,200 Transfers 10.726 40.000 40.000 40.000 40.000 42.400 42.400 Depreciation 80.649 91,470 130.000 0 130,000 140,000 140,000 I TOTAL EXPENSES 263.033 313.025 467.787 202,320 364.357 388.390 388,390 SERVICE INDICATORS: Miles of Water Line 16 16 16 16 16 16 16 I No. of Connections 980 1.028 1,055 1,052 1,072 1,102 1,102 No. of Hydrants 220 220 222 222 222 222 222 I Avg Daily Consump- gals 330,000 403,000 420,000 420,000 420,000 430,000 430,000 Water rate/1000 gals 1.45 1.45 1.45 1.45 1.45 1.45 1.45 I CASH FLOW IMPACT: BeQinninQ Cash Balance 1,692.611 729,554 615.007 615.007 615,007 677.800 677,800 Revenues 367,879 322,932 297,150 243,625 335,150 313,917 313,917 I Expenditures (263,033) (313,025) (467,787) (202,320) (364,357) (388,390) (388,390) Depreciation 80,649 91,470 130,000 0 130,000 140,000 140,000 I Construction of Infrastructure (2,173,439) (142,388) Bond Proceeds. net 849.293 Other Cash Flow Imoacts 175.594 (73.536) (295) (38.000) I Ending Cash Balance 729,554 615,007 574,370 656,017 677,800 743,327 743,327 STAFFING: I Sr. Acctg. Clerk .10 .10 .10 .10 .10 .10 .10 Lt. Equip. Oper./Foreman .25 .10 .30 .30 .30 .30 .30 Secretary/Recept .10 .10 .10 .10 .10 .10 .10 I I I 113 I FUND: Water MISSION: To provide for the retirement of debt incurred to construct water system improvements. I I I I I I I I I I I I I I I I I I I SUBFUND: Water Debt Service FUND NO: 60 DESCRIPTION OF ACTIVITY' Responsible for the accumulation of resources for the retirement of Water Fund debt, and for the periodic payment of principal and interest. OBJECTIVES: HIGHLIGHTS/COMMENTS: Revenues: Property Tax Levy for Debt Service Special Assessments on Water Improvements City of Victoria Payments Connection Charges Interest Income Transfers from Water Operating Fund Expenses: Staffing: Supplies/Materials: Support Services: Charges & Fees: Capital Outlay: Other: Debt service payments - Principal and interest 114 I FUND: #60 FUND: Water - Debt Service DEPT # 80 I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted ITEM 1996 1997 1998 1998 EST-98 1999 1999 I REVENUE Property Tax 16,304 15 0 18 50 0 0 I Sp Assess/Connect Chgs 301 ,483 240,902 265,000 270,524 328,500 215,000 215,000 I Misc. Revenue 0 96,565 54,521 54,521 54,521 51,848 51,848 Transfers 0 40,000 40,000 40,000 40,000 40,000 40,000 TOTAL REVENUE 317,787 377,482 359,521 365,063 423,071 306,848 306,848 I EXPENSES I Staffing 0 0 0 0 0 0 0 Supplies/Materials 0 0 0 0 0 0 0 I Support Services 0 0 0 0 0 0 0 I Charges & Fees 0 0 0 0 0 0 0 Other - Debt Service 88,300 244,334 308,382 308,682 308,682 296,235 296,235 I Capital Outlay 0 0 0 0 0 0 0 I Transfers 0 0 0 0 0 0 0 TOTAL EXPENSES 88,300 244,334 308,382 308,682 308,682 296,235 296,235 I SERVICE INDICATORS: Outstanding Debt, Year End 2,780,000 2,655,000 2,470,000 2,470,000 2,470,000 2,290,000 2,290,000 I CASH FLOW IMPACT: I Beginning Cash Balance 97,000 326,487 459,635 459,635 459,635 574,024 574,024 I Revenues 317,787 377,482 359,521 365,063 423,071 306,848 306,848 Expenditures (88,300) (244,334) (308,382) (308,682) (308,682) (296,235) (296,235) I Ending Cash Balance 326,487 459,635 510,774 516,016 574,024 584,637 584,637 I STAFFING: I 115 I FUND: Sanitary Sewer MISSION: To provide a safe, sanitary sewer service to all City residents I I I I SUBFUND: Sanitary Sewer DEPT NO: 61 DESCRIPTION OF ACTIVITY: Major activities include maintenance of sixteen (16) lift stations, and cleaning, televising and repairing sewer mains to control inflow and infiltration. Sewage treatment is performed by Metropolitan Council Environmental Services (MCES) and is provided for in this area. Revenues: Quarterly Sewer service charges at $65.00 per quarter Interest revenue from investment of Sewer Fund cash balances Other permit and connection fee revenues estimated based on 30 new homes I I I I OBJECTIVES: - Work with MCES to correct inflow and infiltration into the sanitary sewer system - Work with MCES to reduce sewage treatment costs to the City HIGHLIGHTS/COMMENTS: Expenses: Staffing: .10 Senior Accounting Clerk .20 Light Equipment Operator .10 Receptionist/Secretary Supplies/Materials: Office Supplies, including billing forms and postage Maintenance contracts for computer hardware and software Support Services: Contract with Munitech for system maintenance Sewer Main Cleaning Inflow & Infiltration Control Insurance on sewer system Legal & engineering services Utilities Travel & seminars Charges & Fees: Metropolitan Council Environmental Services service access charges ($1,050 per new connection) Charges for sewage flow into City of Excelsior trunk mains Metrooolitan Council Environmental Services sewaae treatment charaes Caoital Outlav: Refurbish Enchanted Point Lift Station Emeraencv Power Wirina for Lift Stations Transfers: General Fund Overhead Costs I I Depreciation (Non-Cash Expense accounts for future system replacement) I I I I I I I I 116 I I FUND: # 61 FUND: Sanitary Sewer DEPT # 82 I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted ITEM 1996 1997 1998 1998 EST -98 1999 1999 REVENUE I Charqes for Service 819 944 857 816 780 500 573 919 825 691 809891 809891 I EXPENSES Staffing 9,644 7,094 15,551 16,208 17,200 16,215 16,215 I Supplies/Materials 8,135 6,084 11 ,700 2,500 13,550 12,000 12,000 Support Services 571,351 621,749 775,215 401,288 453,727 597,450 597,450 I Charges & Fees 0 0 0 0 0 0 0 I Capital Outlay 0 0 60,000 0 0 67,000 67,000 Transfers 27,249 0 0 0 0 6,000 6,000 I Depreciation 190,154 191 ,393 192,000 0 195,000 195,000 195,000 TOTAL EXPENSES 806,533 826,320 1.054,466 419.996 679,477 893,665 893,665 I SERVICE INDICATORS: I Miles of Sewer Line 55 56 56 57 57 57 57 No. of Connections 2,586 2,623 2,650 2,647 2,662 2,692 2,692 I No. of Lift Stations 16 16 16 16 16 16 16 Sewer Charge 65.00 65.00 65.00 65.00 65.00 65.00 65.00 I CASH FLOW IMPACT: I Beginning Cash Balance 878,824 1,082,948 1,297,812 1,297,812 1,297,812 1,639,026 1,639,026 Revenues 819,944 857,816 780,500 573,919 825,691 809,891 809,891 I Expenditures (806,533) (826,320) (1,054,466) (419,996) (679,477) (893,665) (893,665) Depreciation 190,154 191,393 192,000 0 195,000 195,000 192,000 I Other Cash Flow Impacts 559 (8,025) I Ending Cash Balance 1,082,948 1,297,812 1,215,846 1,451,735 1,639,026 1,750,252 1,747,252 I STAFFING: Sr. Acctg. Clerk .10 .10 .10 .10 .10 .10 .10 Lt. Equip. Oper./Foreman .40 .40 .20 .20 .20 .20 .20 I Receptionist/Secretary .10 .10 .10 .10 .10 .10 .10 I 117 FUND: Recycling MISSION: To provide weekly pickup of recyclables to all City residents; provide for the annual pickup of household and yard wastes SUBFUND: Recycling FUNDNO: 62 DESCRIPTION OF ACTIVITY' Weekly pick-up of newspaper, corrugated cardboard, recyclable plastics, glass and metal, and other recyclable materials. Includes annual City curbside pickup of large household items and brush, and operation of an annual brush/leaf composting drop-off site. OBJECTIVES: - Continue weekly pickup of recyclable materials - Hold curbside pickup of household and yard wastes in the Spring of the year - Provide a leaf and yard waste disposal site in Fall of the year HIGHLIGHTS/COMMENTS: Revenues: County Aid is a Hennepin County grant Charges for Service includes City Clean-up fees and a City Recycling Fee of $1.50 per month per household Tranfers/other includes transfers, interest income and revenue sharing from the Recycling Contractor Expenses: Staffing: Miscellaneous staffing for City Clean-up and Yardwaste Disposal Supplies/Materials: Office Supplies Support Services: Recycling contract with E-Z Recycling - $2.05/household/month for 2,400 households City Clean-up costs 118 I I I I I 'I I I I I I I I I I I I I I I FUND: #62 FUND: Recycling DEPT # 84 I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted ITEM 1996 1997 1998 1998 EST-98 1999 1999 I REVENUE County Aid 21,590 21,501 20,400 21 ,332 21,332 20,265 20,265 I Charges for Service 48,945 50,389 63,700 50,695 64,100 65,700 65,700 Transfers/other 550 858 800 796 900 900 900 I TOTAL REVENUE & 71,085 72,748 84,900 72,823 86,332 86,865 86,865 OTHER SOURCES I EXPENSES Staffing 726 571 952 1 ,424 1 ,493 1,526 1,526 I Supplies/Materials 0 2,080 0 232 232 150 150 Support Services 70,221 70,150 85,040 63,445 81,620 83,310 83,310 I Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 0 0 0 0 0 0 0 I Transfers 0 0 0 0 0 0 0 TOTAL EXPENSES 70.947 72,801 85,992 65,101 83.345 84,986 84,986 I SERVICE INDICATORS: I Avg. mo. Participant Hshlds. 1,484 1,256 1,300 1,257 1,257 1,300 1,300 Avg. mo. tonage 61 80 70 75 75 75 75 I CASH FLOW IMPACT: I Beginning Cash Balance 19,383 12,385 14,258 14,258 14,258 17,245 17,245 Revenues 71,085 72,748 84,900 72,823 86,332 86,865 86,865 I Expenditures (70,947) (72,801 ) (85,992) (65,101) (83,345) (84,986) (84,986) Other Cash Flow Impacts (7,136) 1,926 I Ending Cash Balance 12,385 14,258 13,166 21 ,980 17,245 19,124 19,124 I STAFFING: I I I 119 FUND: Stormwater Management MISSION' To provide proper surface water and ground water management throughout the City. I I I I I I I I SUBFUND: Stormwater Management FUND NO: 63 DESCRIPTION OF ACTIVITY' Activities include maintenance of storm sewer system, including cleaning of catch basins, dredging of drainage ditches and retention ponds, and minor repairs to system problem areas. Provides partial funding for larger subwatershed drainage projects. OBJECTIVES' HIGHLIGHTS/COMMENTS' Revenues: Stormwater Management Utility Charges Misc. Revenue includes interest income and other misc. revenue Transfers from the General Fund I I I I I I I I I Expenses: Staffing: .05 Senior Accounting Clerk .10 Light Equipment Operator/Foreman Supplies/Materials: Drainage Correction/Maintenance Materials Support Services: Engineering Contractual Services for drainage correction . Capital Outlay: I 120 I I FUND: #63 FUND: Stormwater Management Utility DEPT # 85 I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted ITEM 1996 1997 1998 1998 EST-98 1999 1999 I REVENUE Charges for Service 44,491 44,911 44,300 30,059 44,500 44,500 44,500 I Misc. Revenue 4,449 12,932 7,500 9,750 11,000 6,500 6,500 Transfers 110,000 10,000 10,000 10,000 10,000 10,000 10,000 I TOTAL REVENUE & 158,940 67,843 61 ,800 49,809 65,500 61 ,000 61 ,000 OTHER SOURCES EXPENSES I Staffing 1,360 3,251 8,273 1,664 2,457 8,531 8,531 I Supplies/Materials 0 2,278 10,000 119 500 4,000 4,000 Support Services 13,674 16,263 16,250 5,061 6,220 13,150 13,150 I Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 0 0 90,000 67,688 90,000 0 0 I Transfers 39,808 0 0 0 0 0 0 TOTAL EXPENSES 54,842 21,792 124,523 74,532 99,177 25,681 25,681 I SERVICE INDICATORS: I I CASH FLOW IMPACT: Beginning Cash Balance 98,249 189,385 233,903 233,903 233,903 200,226 200,226 I Revenues 158,940 67,843 61,800 49,809 65,500 61,000 61,000 Expenditures (54,842) (21,792) (124,523) (74,532) (99,177) (25,681 ) (25,681 ) I Other Cash Flow Impacts (12,962) (1,533) 35,319 I Ending Cash Balance 189,385 233,903 171,180 209,180 200,226 235,545 270,864 STAFFING: I Sr. Acctg. Clerk .05 .05 .05 .05 .05 .05 .05 Lt. Equip. Oper./Foreman .10 .10 .10 .10 .10 .10 .10 I I I 121 FUND: Liquor MISSION: To control the sale and distribution of packaged alcholic beverages within the City and to provide property tax relief the use of operation profits. SUBFUND: Tonka Bay FUND NO: 71 DESCRIPTION OF ACTIVITY: Provides for the sale of packaged alcoholic beverages to the general public. This location was acquired in December, 1994. OBJECTIVES: - Effectively control the sale of packaged alcoholic beverages in the City - Provide a profit equal to at least 2% of sales for transfer to the General Fund HIGHLIGHTS/COMMENTS: Revenues: Estimated liquor sales Expenses: Staffing: .33 Operations Manager 1.00 Assistant Manager .05 Senior Accounting Clerk 4.00 Part time Sales Clerks Supplies/Materials: Office Supplies, Bags, Postage Support Services: Finance and Auditing Services Contractual Rug Service General and Liquor Liability Insurance Electric & Gas Utilities, and Refuse Hauling Charges & Fees: Building Rental Advertising Credit Card Service Charges Capital Outlay: Misc. Revenue/Expenditures: Interest Income & Service Charges 122 I I I I I I I I I I I I I I I I I I I I FUND: #71 SUBFUND: Liquor - Tonka Bay DEPT # I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted ITEM 1996 1997 1998 1998 Est-98 1999 1999 I REVENUE Sales 473,557 513,525 555,000 477,399 575,000 621,000 621,000 I Cost of Goods 375,769 416,109 438,500 380,324 454,250 490,590 490,590 GROSS PROFIT 97,788 97,416 116,500 97,075 120,750 130,410 130,410 I EXPENSES Staffing 56,090 55,648 56,375 48,845 57,000 62,100 62,100 I Supplies/Materials 1,445 1,859 2,000 1,189 1,300 1,800 1,800 Support Services 13,432 12,493 14,000 1 0,464 13,000 14,000 14,000 I Charges & Fees 19,757 19,444 19,000 13,726 20,000 22,500 22,500 Depreciation 19 192 1,000 208 250 250 250 I Capital Outlay TOTAL EXPENSES 90,743 89,636 92,375 74,432 91,550 100,650 100,650 I TOTAL OPERATING INCOME 7.045 7,780 24,125 22,643 29,200 29,760 29,760 Transfers In/(Out) I Misc. Revenue/(Expense) 2,345 3,066 3,000 2,300 2,750 3,000 3,000 NET INCOME/(LOSS) 9,390 10.846 27,125 24,943 31,950 32,760 32.760 I BUSINESS INDICATORS: Gross Profit as a % of Sales 20.65% 18.97% 20.99% 20.33% 21 .00% 21.00% 21 .00% Oper. Income as a % of Sales 1.49% 1.52% 4.35% 4.74% 5.08% 4.79% 4.79% I CASH FLOW IMPACT: Beginning Cash Balance 61 ,490 65,401 58,853 58,853 58,853 88,303 88,303 I Net Operating Income/(Loss) 7,045 7,780 24,125 22,643 29,200 29,760 29,760 Depreciation 19 192 1,000 208 250 250 250 Other Cash Flow Impacts (3,153) (14,520) 3,000 I Ending Cash Balance 65,401 58,853 86,978 81,704 88,303 118,313 118,313 I STAFFING: Full time: Operations Manager .40 .33 .33 .33 .33 .33 .33 I Assistant Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Senior Acct. Clerk .05 .05 .05 .05 .05 .05 .05 Part time: I Sales Clerks 4.00 4.00 4.00 4.00 4.00 4.00 4.00 I I 123 FUND: Liquor MISSION: To control the sale and distribution of packaged alcholic beverages within the City and to provide property tax relief the use of operation profits. SUBFUND: Shorewood Plaza FUND NO: 72 DESCRIPTION OF ACTIVITY: Provides for the sale of packaged alcoholic beverages to the general public. OBJECTIVES: - Effectively control the sale of packaged alcoholic beverages in the City - Provide a profit equal to at least 2% of sales for transfer to the General Fund HIGHLIGHTS/COMMENTS: Revenues: Estimated liquor sales Expenses: Staffing: .33 Operations Manager 1.00 Assistant Manager .05 Senior Accounting Clerk 5.00 Part time Sales Clerks Supplies/Materials: Office Supplies, Bags, Postage Support Services: Finance and Auditing Services Contractual Rug Service General and liquor liability Insurance Electric & Gas Utilities, and Refuse Hauling Charges & Fees: Building Rental Advertising Credit Card Service Charges Capital Outlay: Misc. Revenue/Expenditures: Interest Income & Service Charges 124 I I I I I I I I I I I I I I I I I I I I FUND: #72 SUBFUND: Liquor - Shorewood Plaza DEPT # I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted ITEM 1996 1997 1998 1998 Est-98 1999 1999 REVENUE I Sales 713,620 783,143 845,000 703,193 850,000 915,000 915,000 Cost of Goods 574,150 621 ,815 663,325 561 ,550 667,250 718,275 718,275 I GROSS PROFIT 139,470 161,328 181,675 141,643 182,750 196,725 196,725 EXPENSES I Staffing 63,331 64,650 73,500 60,344 71,000 82,350 82,350 Supplies/Materials 3,401 4,693 4,500 3,386 3,500 4,500 4,500 I Support Services 14,592 14,690 16,000 13,410 16,500 17,500 17,500 Charges & Fees 36,432 49,120 51,000 41 ,220 51,000 56,000 56,000 I Depreciation 2,588 2,520 3,000 2,195 2,650 1,500 1,500 I Capital Outlay TOTAL EXPENSES 120,344 135,673 148,000 120,555 144,650 161,850 161,850 I NET OPERATING INCOME (LOSS) 19,126 25,655 33,675 21 ,088 38,100 34,875 34,875 Transfers In/(Out) Misc. Revenue/(Expense) 3.017 5,187 4,500 3,255 4,000 4,500 4,500 NET INCOME (LOSS) 22,143 30,842 38.175 24,343 42,100 39,375 39,375 I BUSINESS INDICATORS: Gross Profit as a % of Sales 19.54% 20.60% 21 .50% 20.14% 21 .50% 21.50% 21.50% I Oper. Income as a % of Sales 2.68% 3.28% 3.99% 3.00% 4.48% 3.81% 3.81% CASH FLOW IMPACT: I Beginning Cash Balance 33,660 88,650 137,340 137,340 137,340 178,090 178,090 Net Operating Income/(Loss) 19,126 25,655 33,675 21,088 38,100 34,875 34,875 I Depreciation 2,588 2,520 3,000 2,195 2,650 1,500 1,500 Other Cash Flow Impacts 33,276 20,515 Ending Cash Balance 88,650 137,340 174,015 160,623 178,090 214,465 214,465 I STAFFING: Full time: I Operations Manager .60 .33 .33 .33 .33 .33 .33 Assistant Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 I Sr. Acctg. Clerk .05 .05 .05 .05 .05 .05 .05 Part time: I Sales Clerks 6.00 6.00 5.00 5.00 5.00 5.00 5.00 I I 125 FUND: Liquor MISSION' To control the sale and distribution of packaged alcholic beverages within the City and to provide property tax relief the use of operation profits. I I I I I 'I I I I I I I I I I I I I I SUBFUND: Waterford FUND NO: 73 DESCRIPTION OF ACTIVITY' Provides for the sale of packaged alcoholic beverages to the general public. OBJECTIVES' - Effectively control the sale of packaged alcoholic beverages in the City - Decrease operating loses through the reduction of leased floor space HIGHLIGHTS/COMMENTS' Revenues: Estimated liquor sales Expenses: Staffing: .33 Operations Manager 1.00 Assistant Manager .05 Senior Accounting Clerk 5.00 Part time Sales Clerks Supplies/Materials: Office Supplies, Bags, Postage Support Services: Finance and Auditing Services Contractual Rug Service General and Liquor Liability Insurance Electric & Gas Utilities, and Refuse Hauling Charges & Fees: Building Rental - reduced through reduction in floor space Advertising Credit Card Service Charges Capital Outlay: Misc. Revenue/Expenditures: Interest Income & Service Charges 126 I FUND: #73 SUBFUND: Liquor - Waterford DEPT # I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted ITEM 1996 1997 1998 1998 Est-98 1999 1999 I REVENUE Sales 517,863 579,992 625,000 527,774 640,000 675,000 675,000 I Cost of Goods 413,067 454,862 487,800 416,571 499,200 526,500 526,500 GROSS PROFIT 104,796 125,130 137,200 111 ,203 140,800 148,500 148,500 EXPENSES I Staffing 59,976 61,066 62,500 51,094 65,625 71,000 71,000 I Supplies/Materials 3,524 2,525 2,500 2,369 2,500 2,700 2,700 Support Services 14,211 14,581 15,000 11 ,552 15,000 16,000 16,000 I Charges & Fees 78,309 92,854 70,000 80,903 97,500 97,000 97,000 Depreciation 7,769 7,839 8,000 6,563 7,875 7,875 7,875 I Capital Outlay TOTAL EXPENSES 163,789 178,865 158,000 152,481 188,500 194,575 194,575 I TOTAL OPERATING INCOME (LOSS) (58,993) (53,735) (20,800) (41 ,278) (47,700) (46,075) (46,075) Transfers In/(Out) Misc. Revenue/(Expense) (943) (997) (934) (1 ,000) I NET INCOME (LOSS) (59,936) (54,732) (20,800) ( 42,212) (48,700) (46,075) (46,075) BUSINESS INDICATORS: I Gross Profit as a % of Sales 20.24% 21.57% 21.95% 21.07% 22.00% 22.00% 22.00% Oper. Income as a % of Sales (11.39%) (9.26%) (3.33%) (7.82%) (7.45%) (6.83%) (6.83%) I CASH FLOW IMPACT: Beginning Cash Balance 0 (101,675) (140,706) (140,706) (140,706) (180,531) (180,531) Net Operating Income/(Loss) (58,993) (53,735) (20,800) (41,278) (47,700) (46,075) (46,075) I Depreciation 7,769 7,839 8,000 6,563 7,875 7,875 7,875 Other Cash Flow Impacts (50,451) 6,865 I Ending Cash Balance (101,675) (140,706) (153,506) (175,421) (180,531) (218,731) (218,731) STAFFING: I Full time: Operations Manager .33 .33 .33 .33 .33 .33 0.33 Assistant Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 I Sr. Acctg. Clerk .05 .05 .05 .05 .05 .05 .05 Part time: I Sales Clerks 6.00 5.00 5.00 5.00 5.00 5.00 5.00 I I 127 SUMMARY OF REVENUES AND EXPENSES - ENTERPRISE FUNDS 1999 BUDGET Actual Actual Budget YTD Oct Annual 1996 1997 1998 1998 EST-98 367,879 322,932 297,150 243,625 335,150 317,787 3n,482 359,521 365,063 423,071 819,944 857,816 780,500 573,919 825,691 71,085 72,748 84,900 72,823 86,332 158,940 67,843 61,800 49,809 65,500 342,054 383,874 435,375 349,921 444,300 2,On,689 2,082,695 2,019,246 1,655,160 2,180,044 Revenue Water Operations Fund Water Debt Service Fund Sewer Fund Recycling Fund Stormwater Management Fund Liquor Funds - Net Sales Total Revenue I I Adopted 1999 I 313,917 306,848 809,891 86,865 61,000 475,635 2,054,156 1 I Expenses Water Operations Fund Water Debt Service Fund Sewer Fund Recycling Fund Stormwater Management Fund Liquor Funds Total Expenses 263,033 313,025 467,787 202,320 364,357 388,390 88,300 244,334 308,382 308,682 308,682 296,235 806,533 826,320 1,054,466 419,996 679,4n 893,665 70,947 72,801 85,992 65,101 83,345 84,986 54,842 21,792 124,523 74,532 99,1n 25,681 374,876 404,174 398,375 347,468 424,700 457,075 1,658,531 1,882,446 2,439,525 1,418,099 1,959,738 2,146,032 'I 1 ENTERPRISE FUNDS HISTORICAL REVENUE SUMMARY $1,000,000 $900,000 $800,000 $700.000 ... $600,000 :::> z $500,000 ... > ... '" $400,000 $300,000 $200,000 $100,000 $0 1996 1997 1998 1999 -+- Water OperatiOns Fund ...... Water Debt Service Fund -""Sewer Fund --H- RecYCling Fund -e-Stormwoter FUnd -- Uquor Funds ENTERPRISE FUNDS HISTORICAl EXPENSE SUMMARY $1.000,000 $900,000 $800,000 $700,000 '" $600,000 ... '" ~ $500,000 ... ~ $400.000 S300.ooo $200,000 $100.000 SO 1996 -+- Water OperatiOns Fund ...... Water Debt Service Fund -""Sewer FUnd --H- RecYCling FUnd -e-Stormwoter Fund --UQuor Funds 1997 1998 1999 128 I I 1 1 1 1 1 1 1 1 I I I I I I I I I I I I I I I I I I I I I ALLOCATED APPROPRIATION BOND ISSUE BOND REFERENDUM BUDGET CAPITAL ASSET CAPITAL OUTLAY CAPITAL PROJECTS FUND COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) COMPARABLE WORTH COMPREHENSIVE PLAN GLOSSARY Distribute costs between reporting divisions or funds. A grant of money by a legislative body to carry out governmental function or program. A security representing a long-term promise to pay a certain sum of money at specified times with a fixed rate of interest payable to the holder. An election for a bond issue. (1) A statement describing the revenues and expenditures of all governmental units, and (2) a mechanism for controlling, managing, planning and evaluating the activities fo each governmental unit. Assets of significant value and having a useful life of several years (Fixed Asset). Expenditures for the acquisition of capital assets. Established to account for the activity of capital projects and equipment initiated or purchased by the City. A federal grant program intended for community development, rehabilitation and other public purposes purposes which enhance the community. The City participates in a joint program which is administered by Hennepin County. The City designates uses for each year's allocation, which is then administered by the County. Mandated by State law; a system which establishes the value of jobs by weighting tasks performed on a point scale. Ensures comparable wages for jobs within a comparable point range within the jurisdiction. A comprehensive short and long range plan intended to guide the growth and development of a community, and one that includes analysis, recommendations, and proposals for the community's population, economy, housing, transportation, community facilities, and land use. 129 CONTRACTUAL COOPERATIVE AID AGREEMENT DEBT LEVY DEBT SERVICE FUND ENTERPRISE FUND EXPENDITURE FISCAL DISPARITIES FUND FUND BALANCE FUND EQUITY GENERAL FUND GOAL A legally binding document that provides both parties perform specific duties. I I I I I I I I I I I I I I I I I I I An agreement between the City and the Minnesota Dept. of Transportation (MNDOT) allowing for state financial aid for local road projects in which MNDOT has an active interest. A tax collected to pay for bonds issued. Established to account for the accumulation of financial sources for the payment of principal and interest on debt incurred by the City. Debt incurred for improvements of an enterprise are accounted for in the appropriate enterprise fund. Established to account for operations that are financed and prorated in a manner similar to private business enterprises where the intent of the governing body is that the costs (expenses, including depreciation) of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges. The amount of cash or property paid, or to be paid, for a service rendered, goods received, or an asset purchased. A metropolitan program that distributes 40% of property tax revenue from new commercial and industrial development to all metropolitan communities. A fiscal and accounting entity with a self-balance set of accounts which are segregated for the purpose of carrying on specific activities or attaining certain objectives. The residual balance resulted from all fiscal activity within a fund which is available for appropriation. The residual balance, reserved and unreserved, resulted from all fiscal activity within a fund. Used to account for all financial resources except those required to be accounted for in another fund. The General Fund includes most operating functions of City government. A statement of broad direction, purpose, or intent based on the needs of the community. A goal is general and timeless; that is, it is not concerned with a specific achievement in a given time period. 130 I I I I I I I I I I I I I I I I I I I GOPHER ONE-CALL GRANT HOMESTEAD AND AGRICULTURE CREDIT AID (HACA) ISTEA GRANT JOINT POWERS AGREEMENT LEVY LIMITS MUNICIPAL STATE AID PROGRAM (MSA) MUNICIPAL STATE AID STREETS (MSA) OBJECTIVE ORDINANCE SPECIAL ASSESSMENT A program that provides assistance by utility companies to contractors/homeowners to located underground utilities to avoid damaging buried electrical, gas, telephone, cable television, water and sanitary sewer systems. A contribution or gift of cash or other assets from another government to be used or expended for a specified purpose, activity or facility. The State of Minnesota distributes revenue to communities as a result of state reductions in property taxes collected to keep property taxes at a reasonable level. Intermodal Surface Transportation Efficiency Act -- a federal grant for building infrastructure, and enhancements such as scenic, historic and environmental aspects of the intermodal transportation system. A contract between two or more government jurisdictions to provide a common service. Statutory limit on amount of property taxes which may be levied. A State of Minnesota program which provides for the distribution of highway user funds to qualifying cities over a population of 5,000. Fund are appropriated annually for the construction and maintenance of city designated MSA streets and roads. Designated by the City to be eligible for Municipal State Aid payments for construction and maintenance of collector streets and roads. Desired output oriented accomplishments which can be measured and achieved within a given time period. A municipal law. A cost paid by landowners for specific improvements to adjoining property which adds at least as much value as the amount of the special assessment. 131 TAX INCREMENT TAX LEVY TAXING JURISDICTION TRANSFERS TRUTH-IN- TAXATION ZONING The additional, or incremental, property taxes collected within a tax increment district. Increments are the difference between the taxes collected on the total value of the district and the taxes collected on the original value of the district. Increments include taxes levied by all taxing jurisdictions. I I I I I I I I I I I I I I I I I I I The total amount of dollars assessed in taxes against property for the purpose of producing funds to meet financial obligations. A geographic area permitted to tax landowners within. Money moved from one fund to another with City Council authorization. A state law enacted in 1989 that provides citizens with notification of proposed property tax changes and requires a public hearing notice be published in a quarter page newspaper ad. Regulation of land use by districts ensuring that certain land uses are compatible. 132 I I I I I I I I I I I I I I I I I I I If" R ;d~?ing~l;~r~~~er~nn?w.and}nfil:Eati?p (yn int?:ps ii~~u~~ta!, ~ewersystem isdes.irable fro~.~otpa~.e91~o1l1ic andenvlIonmental standpomt. Reducmg the amount of clear. water in the~anitary system should re?uce the charges levied by the...MetropolitanC()uncil~nv~ronm@ntal ~~ryiges(MG~S)jll . '" -"" . ..-., ",...",,,..... additi9ntor~d~cf~M;ih~Oper~tingtimeofp~mpihgstatiotis: Int9t)t)lheCitywiil prepare applications for aMetropoIitan GQl.lllcil grant program to reduce inflow<j,nd infiltration (III) into the. sanitaryse"Y~rSY$tepL:rhisistheresjJlt of ipfOfPlatjon receiv~q f~o~~l~~~ ~q9Il,~tol~tlidy, which w(lspaI'tifny~hgeg?y tIle Metropolitan Council. As part of this III reduction program the yitywiH continu~jtsannual system-telexising program to identify allyproblell1s(ln~l \\liHungertakeproject~tP Fep(lir.il1filtqlCti()llo~.. groUl1qW(lt~t intoth~sY$t~m; The one major project to be undertaken in 1999 entails r~hapi1itation of tl1e lift station at Shady Island Point. Also, sanitary sewediftstationswiIl.be n~wiredtm. anow~nn~l:;tid~Ot~jj)~tg~ncy generators.ThisprobI~ni:was higblighteqUii!$pastspring whep major storms caused several periods of electrical outages for ~xtended periods.oftime, causing six qfmore of the City's lift stat~?n~..t~h~.iq~p~r~~le.siU}u~tarie9usly. the..pIrnnegim~ro~;nieiits. will allow the IJepartmentofPublic Works to cycle each liftstation with a generator until power caN be restored. The purchase of a ~~rierator i~ .sc~e?~ly?f?r19?9. ....Allcitiysinthe.LakeN}innetonka are~afe . iVotfi*g jpirliIYJOh~yelli.~~r lif1;statioi1swi(~d~te j~~le.. way stich that generat:orscimbe utilized betweertcdmihurutles. Introduction E~I~~!fE~r~rvi~~ it schedules projects and purchases over the next five years and identifies funding sources for each. The program is broken into functional sections. Plans for 1999 are briefly described in this report. A copy of the complete five year progrmllcan be viewed at Shorewood City HaIl, at 7:00 p.m. Monday, December 7. The Capital Improvement Program will be presented and public input heard. Financial Planning Funds are earmarked and traced very carefully by the City Council. Members of the City Council feel that it is very important to keep up the infrastructure of the City. Needs, resources and financial projections change over the years. Therefore, the Capital Improvement Program should be very fluid. This program is to be reviewed and updated at least annually based upon priOlities established by the City Council. It is a very important financial planning document as it projects the City's capital improvement needs and identifies the financial resources to meet those needs. Each project or purchase identified in this program is approved individually by the City Council. t r ent T....l1tyitf ~~S~Qti~~tk .ategf~Yr'c;t~erm~in i "\nstall.tiOnS for 1999. Qneproject scheduled for rt$~t~X.~t i~.r~?o~~iti?njp~?f the Woodl1ayenwell tank, which is necessary to prevent f~rt~~r pit~~n~ an~I d~t;~9.~~; tign O~thy~"O.~~onp~s~. sure tank. . In addition, a mi- Horpipe-relining project is p~~rmedfoga.se~re~t9f pip- ing in$idethe soqthvi'l:st <lr~a well house. r)/ ..ii...~eiCity1I~p~stbqol#l?~$t~itsstBrU}~~f~U}~~~~tJil~~tpla~ih199~; )........i...... .. utilizing the one-foot. contour ae....n....al.t....opograPhy maps prepared in 1998. T... h. .is.... m..... ....a......J.... o.........r.... ..u..........n....d....... e...rt........ak.......... i....ll...........g. ...........w.......a........s............m...... a.....l1....d...... . a...t.e..............d...... ....b.... .y......... th.............e........... S..........ta...........te............ L........e.. .g......l.......s... .l.........a.......t.....u..........f....e... ..............A........... s.'.............p.........a.........r.....t........ O~~~~E~~' keyppndin.gareas~d~rai~age~p1E~PXf~~n~~;;:~llbfjgentjtie9 an~ prioritized as major projects. As part of the 1999 projects, a regional pond location j"iU..be idf~t~ri~.~a~dpr~granllUedfortons~~ctipn... .1'~~;i~yr;co!Sn.izes t~.a~ ..s.....u. .........!f11. .......i'l:.r....e. ....gl...on.fl.lpO.JI.... disvif.a.l......... i.I'1..... c....o....n..t......r. ollin.... .g...ru...l1..............o........f.........L.....r.... .ate...si:).nptre<1:fing su~age water .-' ,",', ." -- ... ..... .. .. .... runoff prior to the discharge illtowetlands and lakes. treets ...I....n 4999;+t~srhtr. qty' s~ntentto util~t~~\tni~~p~l~t~t7t~?~rne~o...... n ptpje<;t~i Joll?~~l1g proJects:> i.i / iii.>.i// o Adding right turn laIle on Eurek.a Road to enter~estbound Trunk Highway 7; ~~prov~.me~ts~~e t~~fficsignalinsta~1~ti~~~t'~~7. S~ith~~~~...~oadl<?oUntyRoad 1.~....intersecti&1l;.......... Repai~ o~~her~tainiIlg wfl;I1 at ?ld~lke~Roa.fw~ch qa.s Qegun to W~Sh?~t. ............i ...i.i The City has also committed to working with the State of Minnesota inclosing accessesto Highway? q,t~ak7 Linden Drive, Wood Drive, Ple~sa~t Avenue and Sea~ans Drive. Jpaddition, the entrance to the ~Bor7~0&9~4?ppingf~~te~;..~e seI~~~~ r~ad~nq~cces~to Lake.~indenI)r~v~~i%be ~prOY~9' . ..... .....T4tC~ty is<(.?l1t~l1pip~1oi~plem,e~ta E!l:ye~ent~anit~sm~l1tS~$tem;Tbis~Y~1f!m, ra.t~stby sondidO~ of all City streets and schedules appropriate maintenance for the purpose of extending the life of the street aslon~as.~.ossib1e. . Work which co~ldpe~ched~led .~an~es f~ompatchi~g~ln9.sealcoating, oV7rl~~? all? reslam,atipn toa full. reconstIV,sti on oftqeentire street: 11'or1999, .tl1e olderpprtion of Noble. Road is toPe reconstructed. !h~ City Council's po~icy is to n?t q,~sess property owners ~or any of tBese improvements. Before any I~.7&Il~tru9tion....project...is.....rn?~~taken;....g~?pertY...P\Yl1.~rs....~iH.p~.ro.tified anq...~...p~~liSinf?~fl;ti?~...meet~~ h~~d togetjnpqt.8P~htpr?jeEt.Beyondthat;p~?peJ1y.gw~.r~ '1'gll")~keptthofougql~~nfpIl1),edtqrotlghout any project I~:d) l~~acilities $5,500 is planned to be spentin 1999 for a computer workstation for thej!eograR4ical information syste~ (GIS) and for equipment for printing the City newsletter. An eleven-year-old dump truck will be replaced in the Public Works Department. The Park Commission and the City " :[ounciI4ave ~Rlltted to undertaking a community-oriented, citizen-involved trail planning process. In part, the process includes identifying potential trail segments and evaluating them, developing working concepts, providing information to the public on early trail concepts, walking potential trail routes with neighbors to identify problems and concerns and completion of evaluations. The Commission will then prioritize potential trail routes and schedule them in the Capital Improvement Program (CIP). An inclusive trail design process involving. all area residents,is included in the process.. The end product is to be a package of design recommendations worked out with neighbors of the proposed trail segment. Until this proC($S has been completed, ttail construction has not been incorporated in the CIP. T~e City has a separate Park Fund,. wh~ch IS funded largely by Park DedIcatIOn Fees charged to newly created lots. The following projects are scheduled to be completed in ] 999: o Multi-purpose building (I.e. picnic shelter and indoor toilets) is planned for the soccer/softball area of Freeman Park; o Resurfacing of the Badger Park tennis courts; .. . o A warming house / picnic shelter at Cathcart Park similar to the building at Manor Park. Several other small projects are planned including cooperating with other Lake Minnetohka Cities to construct a small skate park in the South Lake area. / December 1998 I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I CITY OF SHOREWOOD :.:-:. .:.:.: ::::~ ~~~1 ...... :.;.:. f~~~ ~:~~~$gi*~?mli~$=-*=i::31;;~~i~~:i~~:~~:~:~~~~~:I~ Capital Improvement Program Consisting of a Capita/Improvement Plan and a Finance Plan for the Years 1999-2003 Draft 9/11/98 Reviewed by City Council in Work Session on 9/1.+/98 Rev 10/30/98 I I I I I I I I I I I I I I I I I I I TABLE OF CONTENTS 1. INTRODUCTION ................................................................... .1 II. CAPITAL Th1PROVENIENTS PLAN A. Water.. .... ............ ...... ........ ... ...................................... 3 B. Minnesota State Aid Streets... . .... . . .. .. .. .. ........... ... . ... . .. .. ... ... . 6 C. Local Streets................................................................. 10 D. Stormwater Management................................................... 14 E. Sanitary Sewer.......................... ....................................16 F. Public Facilities & Office Equipment.... ... ... ... . ....... . . .. .. .. .. .. .... 19 G. Equipment............. .................. ....................................20 H. Parks.............. ....... .............. ......................................23 1. Trails................... ......... .. ... .... . . . . ..... .. .... ........ ..... ....... . 26 III. CAPITAL FINANCE PLAN A. Funding Source Summary................................................. 27 B. Capital Improvement Budget.............................................. 29 IV. APPENDIX - Public Improvement Process A. Background . Water.................................... .. ............. .......... .. . .. .. . i . Streets....... . .. . .. . . . . .. ... .. . .. . . . . . . . . .. . . . .. . . . . . . . . . . . . .. . . . . . . . . . . . . i . Stormwater Management................... ........................... v . Sanitary Sewer.......................................................... viii . Public Facilities & Office Equipment.... ............................ viii . Parks................................... .... ............ ....... . .. .. ...... ix B. Unscheduled Potential Projects........................................... xvi C. Improvement Process Charts.. ....... ...... .... ........ ........... ........ xvii I I I I I I I I I I I I I I I I I I I I. INTRODUCTION This Capital Improvement Program (CIF) is a coordinated schedule of municipal capital projects, improvements, and purchases for the years 1999 through 2003. Furthermore, it is a Capital Improvement Finance Plan. It identifies sources of revenue to pay for the planned capital project improvements and purchases. There are two main parts which are integrated into this program document: The Capital Improvement Plan and the Finance Plan. The Capital Improvement Plan consists of several elements. The project description is a narrative explaining each capital expenditure by function. The capital improvement project schedule lists expenditures by year over the five year period. The Funding Source Summary traces all expenditures and revenues in and out of each of the various funds, and tracks fund balances during each capital improvement fiscal year. The section entitled "Projects Not Assigned a Year" is a list of projects which have been identified but not developed enough or attained a high enough priority to be scheduled at this time. The Finance Plan section is a summary of general fund appropriations for capital projects over the five year period of the CIF. Also included in this section is a sample Capital Improvement Budget Resolution which would have to be passed separately for the fIrSt year of the program, 1999. It budgets capital purchases and projects for the year. The Capital Improvement Program is an important element of the comprehensive planning process. See Step 4: "plans, projects, programs" of the Comprehensive Planning Process Chart on Page 2. It is the bridge between policy planning and implementation. It is the direction the City will take over the next five years and beyond in undertaking and financing capital improvements consistent with the City's Comprehensive Plan. With this Capital Improvement Program, the City Council is integrating the City's physical needs with financial resources. This CIP is a transitional document in that the City is in the process of revising the Comprehensive Plan. It is important to recognize that needs, resources, and projections change over the years. Therefore, it needs to be a fluid program, with review and update at least annually. It is reviewed and updated based upon priorities established by the City Council each year. It is a very important financial planning document as it projects the City's capital improvement needs and identifies financial resources to meet those needs. It clearly identifies areas where policies are lacking and where problems may arise in the future. Each project which is identified in this program must be approved by the City Council under nonnal processes. A typical project public improvement process is shown as a separate Appendix. II. CAPITAL IMPROVElVIENT PLAN This section of the Capital Improvement Program explains proposed capital projeCts and expenditures by function: water, Minnesota State Aid roads, local streets, stonnwater management, sanitary sewer, public facilities, equipment, parks and trails. It consists of a project narrative, a project schedule, and a funding source summary which traces the affect of the scheduled projects on the various funds in the City. ------------------- I I I I I I I I I I I I I I I I I I I A. WATER 1. Project Descriptions a. Woodhaven Well House In November of 1997, a leak occurred in the 4,000 gallon pressure tank for the Woodhaven well. During repairs to this tank, a preliminary inspection of the interior proved that there were many areas in the bottom of the tank that are deeply pitted. If not repaired, these depressions will also lead to additional leaks from the tank. This project was originally scheduled for the fall of 1998. Due to other priorities, this project is being rescheduled for the fall of 1999 when the peak demand for water decrease from the summertime months. It is anticipated that costs for this restoration are estimated at $6,000. b. South East Area WeIlhouse Pipe Linin!!: Proiect In the Spring of 1998, a leak occurred inside the southeast area water plant. During repairs to the pipe section, it was determined that there was additional damage to the ductile iron pipe which passes through the foundation wall of the wellhouse which supplies water to the distribution system. The bottom of this pipe has severely pitted due to the acidity of the chlorine and fluoride added to the water immediately prior to entering the distribution network. It is very common to have a pipe that pits at the point of chemical injection until the chemicals have a chance to be diluted by the water being supplied. This dilution usually happens approximately 30 feet from the point of application. Left unresolved, the continued erosion of this pipe will result in a leak immediately outside the foundation wall of the wellhouse. Due to the close proximity of a large NSP transformer to this pipe, a leak in this pipe would place the water plant out of commission for a minimum of 48 hours. Staff investigated several options to repair this pipe. Due to the size and proximity of the power transformer, conventional trenching for replacement of this pipe is cumbersome, and cost prohibitive. The preferred alternative is to reline the pipe in place. The lining will be machined to fit this particular pipe, and will prevent further deterioration of the pipe due to the chemical feed system. Costs for this repair are estimated at $5,200. c. Amesburv Well The Minnesota Department of Health inspects each well on an annual basis. Results of the last inspection indicate the piping inside the well house has sever corrosion due to the high iron content within the pipe. Ignored, this will eventually lead to cracks in the pipe and failure of the system. " oJ 4 I I I I I I I I I I I I I I I I I I I It is therefore recommended that the piping system be replaced within the well house. Project costs are estimated at $25,000. This project has be~n rescheduled for the year 2000. d. Restoration of Wood haven Wellhouse Draina2'e System The floor drain system for the W oodhaven well house has deteriorated where periodic and persistent problems exist. Due to the health code requirements, a typical service connection to the sanitary sewer system is prohibited. A separate drain system must be constructed if the system is to be repaired. Costs for construction of a separate drain system are estimated at $5,500. This project has been scheduled for the year 2001. e. Paint-SeaJin2' Exterior Southeast Watertower During the last inspection of the exterior of the tbowl! of the southeast water tower, it was determined that small spots of corrosion are forming on the weld seams of the tank. This project involves doing minor sandblasting and sealing of the exterior of the tank to prevent the paint from deteriorating further. This minor maintenance will prolong a total repainting of the water tower for many years. The total cost of this project is estimated at $15,000 and is being proposed for construction in the year 2003. 2. Project Schedule Proj Description 1999 2000 2001 2002 2003 a Recondition Woodhaven Pressure Tank $ 6,000 b SE Well Pipe Uning Project $ 5,200 c Amesbury Well Pipe Replacement $ 25,000 d Woodhaven Drain Installation $ 5,500 e Paint-Sealing SE Area Water Tower $ 15,000 TOTAL EXPENSES $ 11,200 $ 25,000 $ 5,500 $ $ 15,000 I I I I I I I I I I I I I I I I I I I 3. Funding Summary 2003 1,151 668 238,000 80,702 22,318 Notes: (1) Approximately $15,000 of the operating expenses is earmarked for pulling and inspection of the Boulder Bridge well in the year 1999. 5 I I I I I I I I I I I I I I I I I I I B . MINNESOTA STATE AID STREETS 1. Project Descriptions a. CSAH 19/Country Club Road/Smithtown Road Intersection Improvements: The City of Shorewood has petitioned Hennepin County for the installation of a traffic signal at this intersection. A preliminary study was performed by Hennepin County and has determined that this intersection ranks within the top ten intersections within Hennepin County which warrant the installation of a traffic signal. Hennepin County has identified this project as part of their 1999 CIP. The City has expressed a desire for installation of the traffic signal to occur during the 1998 construction season. A traffic study for the Country Club Road, Yellowstone Trail, and Lake Linden corridor is underway during 1998 to examine ways to promote traffic on CR 19 to remain on the county road to access TH 7, versus utilizing the local roadways. This analysis and any right of way acquisition should occur in 1998. Construction will occur in 1999. Costs associated with the project are $8,000 for the traffic analysis, and $120,000 dedicated to design and construction. Hennepin County has indicated that their share of the costs is approximately two thirds of the construction costs of the signal, excepting any right of way required for these improvements. Right of way costs can not be determined until such time as the traffic study is completed and a concept layout has been approved. Realizing that cost for the right of way vary greatly, funds have been "earmarked" as part of this CIP as follows: · Traffic Analysis · 1/3 signal cost and Construction · Right of Way Cost $ 8,000 $120,000 $ 47,000 Therefore it is estimated that the City's costs will be approximately 175,000, including soft costs. b. Eureka Roadffrunk Hi2hway 7 Intersection Improvements: The Minnesota Department of Transportation (Mn/DOT) has requested the improvement or closure to several intersections with State Trunk Highway 7 (TH 7). Of the intersections identified, it has been proposed to improve the intersection of Eureka Road with TH 7 by the addition a right hand turn lane for traffic making the movement from southbound Eureka Road to westbound TH 7. As part of the negotiations with Mn/DOT, they have indicated that a substantial portion, if not all of the costs to the City for this improvement would be paid by the state. It is anticipated that there may be a minor portion of the project which would need to be allocated from the MSA funds which would not be covered under this cooperative agreement. These items may include easements or additional right of way which are not eligible for compensation by the Mn/DOT cooperative plan. 6 7 I I I I I I I I I I I I I I I I I I I Tnese costs would however be eiigible under MSA funding versus this particular cooperative agreement. . Therefore :59,000 of MSA funds have reserved for this project. As stated earlier, the balance of the total project cost would be paid by the Minnesota Department of Transportation, if approved by NfnlDOT. c. Old Market Road Retaining Wall: The retaining wall which is within the Old Market Road right of way immediately adjacent to the east property boundary of the cemetery located at 5555 Covington Road has failed structurally. This wall is constructed as a three tiered wall. The bottom tier is a boulder gravity wall and is in reasonable condition. Over the years, the Public Works Department has reconstructed small portions of this wall due to torrential downpours. The top two tiers of this wall are constructed as a timber retaining wall with a metal augured anchoring system. This type of wall operates both with gravity of the back-filled material combined with the tie back anchoring system. The top two tiers of this wall have failed. Currently, there is a crevasse approximately 3/4 to 1 inch wide where the wall has sloughed forward and is being held in place only by the augured anchors. Pending any extremely large rainfall events, the wall will remain in place until repairs can be made. Unfortunately, it will be very difficult to reconstruct the top two tiers. The bottom tier does not provide adequate foundation or working room to reach the top two tiers with heavy equipment. A temporary platform or large machine capable of reaching the top of the wall system will be required to repair these walls. Because of the complexity of working around the existing anchoring system, lack of working room, and the vertical and horizontal "reach" distances required, this repair will be costly. It is estimated that the repairs to this wall will cost approximately $45,000. d. Smitbtown Road: Smithtown Road from Eureka Road north to Country Club Road may be reconStructed or reclaimed in the near future. The reconstruction of Smithtown Road has been considered previously, however controversy regarding the width and trail issue sidelined this project. Total cost of the project is $1,136,230 for full reconstruction. Due to several issues yet to be resolved, this project has been shown in the year 2001, and is subject to change as issues are resolved. I I I I I I I I I I I I I I I I I I I 2. Project Schedule a CR 19/5mithtown Siena I S b Eureka Road. TH 7 fmcrov. S c Old Market Road Ret. Wall S d Smithtown Road 45,000 S 1,136,23 TOTAL EXPENSES $ 3. Funding Summary 229,000 $ s 1.136.23 S s S 1.611.841 S 1.551.958 S 1.058,31 S 212,861 S 212.861 S 212.861 ransfer To/From Local Streets S (30.000 $ 45,250 ransfer To Trail Fund Ca ital Outlav Pro'ects S (229.000 S S Proeram Mana ement $ 13,750 $ (13,75 Endin Cash Balance 12/31 $ 1.058,311 S 1.257.42 8 I CITY MSA I OF SHOREWOOD STREET SYSTEM I ]"-1 .!:\ F~~ r~.~, I 4~'.;:t DEEPHA VEN, .i ?90 P{JP <{>{} }~{) :~. ~~ (~, 1<: E~ r~"'1 I 1"'\j C::. f CJ f\J ~-t' /\ I LCj\i'.tEP N~':i~ ,'.: )__ /\ ~" E ORONO ,:,.,. ; 9,:;;'(} pOP } .:"8':; por' I L/\F' p "f::'~ T T f: fj!1 I' f ,. '! .'J t (' r~ j,/~, .. '.' t ;;;i {f! I ',' ",',' , . f',-.;;;-;"'.,' ~~'.'. r:1J_o_J'r~"'9 Ifll' l ,~ l! 'J f BIg / <:.tiIr.d p,:!!...:! j ",' ..- H I l1(~/i ~1;}'.1 I!) ) ~; I .II /'jij " , ~ ) ". " . ,\' ,., . P.}!a1 ({ [J1.'f) :', {:,m{O('l I I I I Pq,:;;S I "l. ~,'. .'~~'. ~. ~... .... i' !V.ua!. . l:t{ d I I ..' ", " I f..~r{n I! i ~t F/.!'5i.t; ,_I ....... iI '--::.,'. . j' I '..,' '-. . .' . ' FUTURE ADDITION TO MSA STREET SYSTEM. EXISTING MSA DESIGNED STREETS FUTURE REMOVAL FROM MSA STREET SYSTEM. 1998 CITY OF ~HORF.W()()n - I ---...--.. JANUARY N s 1200 600 I ' SCALE o , IN 1200 , 2~0 I FEET LEGEND * CITY PARK . CITY HALL * SCHOOL COUNTY HIGHWA STATE TRUNK HIGHWAY CITY STREETS ---- CITY BOUNDARY HCRRA TRAIL ... I I I I I I I I I I I I I. I I I I I I C. LOCAL STREETS 1. Project Descriptions a. Noble Road from Grant Lorenz to 6iO feet West: This section of pavement extends from Grant Lorenz to 670 teet west of Grant Lorenz. This is the older section of Noble Road and has deteriorated to a condition close to the condition of Strawberry Lane prior to restoration. The sub grade or base materials have become saturated to a point where there is severe rutting and heaving of the roadway. Since most of the new home construction of the Heritage Development has been completed, commercial truck traffic should return to the normal traffic loading. This portion of roadway is currently constructed with concrete curb and gutter and a bituminous surface. Since the roadway would be reconstructed to it's current features and width, this project has been recommended for the 1999 construction season. In this case, severe frost heaving and deformation of the roadway suggest that this roadway would not be a candidate for pavement reclamation. Therefore, the cost of reconstruction for this segment of roadway is $174,200. b & c. MaIlard Lane and Te:d Circle: These twO streets have required a substantial amount of patching each year. The subgrade shows severe signs of high moisture content with little subgrade strength remaining. Base materials appear to be very thin under the asphalt surface. Therefore, these roadways are not candidates for pavement reclamation and would require full reconstruction. In an effort to improve the communication process, full pavement reconstruction projects have been scheduled out on a two year process if the design elements involve drastic changes from what the existing roadway is. This allows for adequate time to adequately seek and evaluate input from local neighborhoods, and to acquire any right of way needed for each project, and seek out any drainage problems that exist for the neighborhood. Projects d through j are listed in the following project schedule table in accordance with the pavement inventory program. These will be re-evaluated through the annual pavement inventory and CIP updates and are subject to change as pavement conditions warrant. d. Shore Road e. Brandt Circle f. Amlee Road g. Manitou Lane h. Wood Duck Circle i. Maple Rid2e Lane J. Wed2ewood Drive 10 k. Lake Linden Drive with TH 7. I. Wood Drive with construction of a cul-de-sac. m. Pleasant Avenue with TH 7 n. Seaman's Drive with TH 7 $45,000 $30,000 $42,000 $59,000 I I I I I I I I I I I I I I I I I I I Various Access Improvements & Closures to Trunk Hi!!hwav 7 : During 1997, the Mn/DOT requested that the City of Shore wood participate in several access closures and improvements to T.tI 7. The City Council held public infonnation meetings, conducted a mail survey of affected property owners, and participated in a traffic study commissioned by MnIDOT. Input received during public feedback portion of the study indicated that several of these access points were being used as a short cut through local neighborhoods to access TH 7. Of particular concern is traffic originating from the Country Club RoadlCR 19 intersection, traveling south on Country Club Road to the various access points which intersect TH 7. It is desirable that traffic which utilizes these short cutS to TH 7 remain on CR 19. Under MniDOT's program, these access closures and improvements would be completed by the City o~ Shorewood. Nfn/DOT will participate by funding the projects. Under the proposal, a few intersections were considered for closure, while the remaining wiII require improvements to handle the anticipated increase in traffic from the closure of the other intersections along TH 7. The intersections which were approved by the Shorewood City Council for closure to TH 7 and submitted for competitive funding by Nfn/DOT are indicated below with the associated cost for closing the access. These access closures will occur during the 1999 construction season. o. Shorewood Shop pin!! Center Access: This project involves the realignment of the north leg of the intersection adjacent TH 7 and rrl 41 with the creation of dedicated center left turn lane both north and southbound, creation of a through lane northbound on TH 41, construction of a free right turn lane for traffic heading from Lake Linden Drive to westbound TH 7, and traffic signal improvements. Currently, the north and south legs of this intersection do not align with ,each other. This realignment of the north leg of the intersection with creation of the turn lanes suggested above, will increase the capacity of these intersections. In addition, emergency vehicle preemption (EVP) devices will be added to the signal system to allow emergency response vehicles to pass through the intersection on a green light. During the preliminary design process, J\tlNIDOT incorporated a joint project to improve the geometries of State Trunk Highway 41 with Shorewood's project of the realignment of the north leg of the intersection. NlNlDOT has decided that the entire signal system located within this intersection needs to be replaced, as the existing signal system is 16 years old. I 1 I I I I I I I I I I I I I I I I I I I MNIDOT is utilizing surplus funds for a large portion of this project. Although this project has been listed for construction in 1999, funding constraints may push this off to the year 2000. The fmal decision for a letting date will not be known until June 1, 1999. The City's portion of the realignment is estimated to be $150,200. It is however anticipated that MnlDOT will reimburse the City for the entire amount through the cooperative agreement. In addition, the City will need to fund one quarter of the signalization costs using MSA funds, since replacement ofthe signal was not part of the original cooperative agreement. 2. Project Schedule Recon (R) I Recl'm I Proj Street Dist /Ml 1999 2000 2001 2002 2003 I I a Noble Road 670 R S 174.20C b Mallard Lane 430 R S 169.335 I C Teal Circle 160 R S 89.930 d Shore Road 625 R S 115.903 e Brand Circle 360 M S 104.68C I I f Amlee Road 750 M S 45.394 I a Manitou Lane 360 M S 17.545 h Wood Duck Circle 900 M $ 53.574 I Maple Ridae Lane 250 M $ 18.367 i Wedaewood Drive 2795 R I S 593.80S k Close Lake Linden N/A N/A $ 45.20C I Close Wood Drive N/A N/A S 30. DOC m Close Pleasant Av N/A N/A S 42.000 n Close Seamans Dr N/A N/A S 59,000 0 TH 7 & TH 41& Si 'IN/A N/A S 180.200 TOTAL EXPENSE $ 530,600 $ 375,168 $ 167,619 S 73.943 $ 593,8051 12 General fund Transfer: 5193,000 + 80.000 5273,000 + 55,000 + 32.000 5360,000 ReconstrnctionIReclamation (increases $20,OOO/yr) Overlay Efforts Subtotal (5% or $13,650 Transfer Trail Fund) Seal coating Efforts Bituminous Patching T ota! I I I I I I I I I I I I I I I I I I I 3. Funding Summary 1999 2000 2001 2002 2003 Be innin Cash Bal 1/1/ $ 959.685 $ 988.956 $ 832,4.41 S 857,845 $ 1.045.759 General Fund Contibution (1) (2) $ 360,000 I $ 380.000 S 400.000 I S 420.000 S 440,000 Tfr . 5% to Trail Fund 3) $ 113.6501 S 14.650) S (15.650) S (16,650) $ (17.650) Overla Pro'ects $ (80.000) S (80.000) S 80.000) S 80.000) S 80.000) Bituminous Patchin $ (32.000) S 32.000) $ (32.000) $ 32.000) $ 32.000) Sealcoatin Proiects $ (55.000) $ 55.000) $ (55.0001 $ (55.0001 $ (55.0001 , MN/DOT Cooperative Aareement $ 326.400 Trans State Aid (From +/ To -) S 30.000 S (45.250) Capital Outfa Proiects $ 530.600} $ 375.168) S (167.619) $ (73.943) I $ 593.809) Interest Income 5.0% $ 24.121 S 20,303 $ 20.923 S 25.506 S 17.682 Endin Cash Balance 12/31 $ 988,956 $ 832.4.41 S 857,345 S 1.0.45.759 S 724,982 Notes: 1. The City levies funds for the overlaying and rehabilitation of local City streets. The Street Rehabilitation Fund is established as a pool for these funds. Revenues are budgeted. transfers from the General Fund. 2. The General Fund Contribution shown in the funding Summary Table is an aggregate total of several parts. Each year the contribution toward Local Roadway reconstrnction or pavement reclamation is as follows: Year Portion of General Contribution 1999 5193,000 2000 $213,000 2001 $233,000 2002 $253,000 3. The remaining portion of the General Fund Contribution funds the Transfer to the Trail Fund and the City's Sealcoating efforts. For example in the year 1999: 13 I I I I I I I I I I I I I I I I I I I D. STO&~~ATER~~AGL~~l 1. Project Descriptions During 1998, the City of Shorewood commissioned WSB and Associates, Inc. to prepare a stormwater management plan. This plan is to generate 1.0 foot aerial topography for the City and to outline and prioritize the entire stonnwater management projects and management. It is estimated that a complete stormwater management plan will cost the City of Shorewood approximately 590,000. As part of that plan, aerial topography was performed in the spring of 1998. Both digital and mylar productions will be delivered to the City by mid September of 1998. The stormwater management plan is to identify key ponding areas and drainage improvements to be completed to '.manage" the sub-watersheds of the City of Shorewood. For several years, the City lias listed two larger projects known as the Glen Road Drainage Project and the Grant Lorenz drainage project as key projects. The viability of these projects is to be determined by the stormwater management plan. At the time of this report, the projects and priorities have not been decided. It is expected that these will not be decided until early December of 1 ~98. Therefore, the two larger projects of Glen Road and the Grant Lorenz Drainage Project have been moved to unscheduled projects pending completion of the stormwater management plan. A funding summary has been shown iust for a bookmark as to the current status of the fund. .. 2. Project Schedule TOTAL EXPENSES s s s s s '- 14 15 I I I I I I I I I I I I I I I I I I I 3. Funding Summary The following funding source summary illustrates where dollars will come from to fund the project schedule: S 158,213 S 194,968 S 310,840 Utilit Fee Revenue $ 44,000 $ 44,000 S 44,000 S 44,000 General Fund Contribution S 10,000 S 10.000 S 10,000 S 10.000 $ 10,000 ! Mainterance Excenditures S (22,000 $ 22,000 S (22.000 $ (22,000 $ 22,000 , Interest Income 5.0% $ 4,755 S 5,674 S 6,616 S S 8,571 Endin Cash Balance 12/31 S 194,968 S 232.64 $ S 351.411 The Stonn Drainage Fund is established to fmance maintenance of the City's storm sewer system, and to fund future drainage projects. Revenues are derived from a utility charge to all properties within the City. The City anticipates that 50% of annual revenues will be used to maintain the system, and 50% will be available for drainage projects. Annual contributions from the General Fund and tax levies on special drainage districts will complete the funding requirements for drainage projects. The amounts shown for drainage projects are as listed on the Storm Drainage Schedule. The project funding flow chart which explains funding for the Shorewood Stormwater Management Program is located in the appendix. I I I I I I I I I I I I I I I I I I I E. SANITARY SEWER SYSTEM 1. Project Descriptions a. Wirim! for Backup Power for Lift Stations: It is proposed to rewire the sanitary sewer lift stations to accept backup emergency electrical power. Currently, if a lift station fails, the City must depend on an emergency pumping service to monitor the stations and keep up with the demand, as flows dictate. During 1997, the City of Shorewood experienced three major storm events which eliminated electrical service to 6 or more lift stations simultaneously. Again in 1998 during the May lSIh and May 31 It storm events, the City paid in excess of $6,500 to pump lift stations during power outages. These type of events where more than two lift stations are without electrical service usually occur when major electrical power substations which serve the lake area have been damaged by high winds, ice, or both. Under these circumstances, contractors who provide emergency pumping services are in high demand by all of the communities who are powered by the electrical substation, and can only service one municipality for a certain blocks of time. In the event that six lift stations are without power, as has happened during the previous year, it is a race against time and availability of the contractor to keep the system from causing damage to surrounding homes. By the addition of the proper wiring to each control panel in the lift stations, the Department of Public Works can cycle each lift station with a backup emergency generator. Each lift station will be rewired to correspond to the emergency generator which has been programmed as part of the equipment schedule within the CIP. In addition, this wiring pattern also corresponds to a new standard being promoted by the Lake Area Public Works Directors. This standard will ease the use of a neighboring City's generator. It is estimated that the total cost of wiring all of the lift stations will be $17,000. b. Lift Station Rehabilitation Pro2ram: Periodic inspection and rehabilitation of the lift stations is required to insure smooth operation and satisfactory service to the residents of Shorewood. One lift station failure can result in tens of thousands of dollars in damage to adjacent homes. In 1994, the City undertook the conversion of a few of the older lift stations to more modern, lower maintenance type systems. Most of the remaining systems were installed in the 1970's and are due for inspection and rehabilitation. It is anticipated that each lift station rehabilitation will cost approximately $30,000 each, with two lift stations per year being scheduled. Due to the extensive work and cost involved with the Enchanted Point lift station, this will be the only lift station to be rehabilitated during the 1999 construction season at an estimated cost of $50,000. 16 17 I I I I I I I I I I I I I I I I I I I c. Inflow and Infiltration a&D Control Study: 1&1 reduction is desirable from both an economic and environmental standpoint. Reducing the amount of clear water in the sanitary system should reduce the charges levied by the Metropolitan Council Environmental Services (MCES) and reduce the operating time of the lift stations. On November 19,1996 the City of Shorewood entered into a Grant Agreement with the Metropolitan Council Environmental Services Division (MCES) to evaluate the Inflow and Infiltration (III) of clear water into the sanitary sewer system. The grant is part of an ongoing program to reduce the amount of III across the Minneapolis-metropolitan area. During the period of July 20 and July 29, 1998, the City utilized the services of Visu-Sewer Clean and Seal, Inc. to televise 29,729 feet of sanitary sewer pipe. Enchanted Island and along the Shorewood -. Deephaven municipal boundaries were identified as a priority areas suspected of high III rates. Enchanted Island contained significant points of III. The Shorewood - Deephaven portion contained dips and sags in the pipe. In total, the inspections identified approximately 35 gallons per minute entering the system. Various repairs have been lumped together for construction in 1999. The lump sum cost of the repairs is estimated at $22,000. d. Sanitary Sewer System Extensions: The existing trunk: sewer system is adequate to serve the anticipated development over the next five years. Any local extensions are anticipated to be paid for either through development or assessment at the time of petition. e. CJeanin2 and TeJevisin2 of the Sanitary Sewer System: The City of Shorewood currently has a contract with Visu-Sewer-Clean and Seal to perform cleaning of the entire sewer system over a five year period. This equates to approximately 49,600 feet of sewer main per year. The contract for this service will be complete at the end of the 1999 calendar year. Prior to 1998, the City has contracted to have sanitary sewers cleaned but not televised. As part of the 1998 CIP, the City began to televise sewers to identify problems within the system. Problems can vary from cracked joints which let inflow of groundwater into the system, to nearly collapsed lines which can result in expensive damage to adjacent homes. The CIP has programmed an annual expenditure of $16,000 annually ($4,000 cleaning and $12,000 televising for 1999). This effort will outline the following years CIP repairs to the system. I I I I I I I I I I I I I I I I I I I 2. Project Schedule a $ 17,000 b Enchanted Point Lift Station Rehab $ 50,000 c Infiltration Reducion & Re airs . $ 22,000 $ 22,000 $ 22,000 $ 22,000 $ 22,000 d Remainin Lift Station Rehabs 2 Per Yr $ 60,000 $ 60,000 $ 60,000 $ 60,000 e Annual Cleanin & Televising $ 16,000 $ 16,000 $ 16,000 $ 16,000 $ 16,000 f $ 80,000 $ 80,000 TOTAL EXPENSES $ 105,000 $ 178,000 $ 98,000 $ 178,000 $ 98,000 Notes: (1) The Metropolitan Council of Environmental Services (MCES) is anticipating a $40,000 matching grant in the year 2000 and the year 2002. The City would match the $40,000 for a total expenditure of $80,000. The grant revenue has been shown in the Funding Summary Table for the years 2000 and the year 2002. 3. Funding Summary 1999 2000 2001 2002 2003 $ 1,060,875 914,197 805,852 $ 750,000 750,000 750,000 $ (780,000 $ 98,O()0) $ 40,000 40,000 $ 25,875 21,322 $ 19,655 14,946 $ 13,120 $ 1,060,875 914,197 $ 805,852 652,798 $ 537,918 Revenue From 0 erations Capital Outla E uipment 5.0% Ending Cash Balance 12/31 18 I I I I I I I I I I I I I I I I I I I F. PUBLIC FACILITIES AND OFFICE EQUIPIVIENT 1. Project Descriptions a. Computer Equipment: Includes 1 computer workstation with 17 inch monitor for the Geographical Information Systems, color printer. In addition, a color scanner is needed for the newsletter and general office applications. The estimated cost is $5,500 for the year 1999. b. City Hall CarpetiD!~: Replacement of carpeting for the office areas, hallways and coatroom of City Hall is scheduled for the year 2000. c. Copier Replacement: The last time the copier was replaced at City hall was in 1993. It is hoped that it will continue to work well through the year 2001 at which time it will take a secondary status to a new machine. 2. Project Schedule a 7000 $ 5,500 b c Re lace Cooier $ 15,000 $ 5 500 $ 7 000 $ 15 000 $ $ TOTAL EXPENSES 3. Funding Summary S 59.731 S 55 587 S 52 066 S 1 5 000 S 15 000 S 15.000 I S 5 50m I I S (5 oom s 5.0% S 1,270 $ 1,677 S 55 587 S 49.801 S 40.796 52.066 S 68.743 14,500 S 29.500 S 29.500 S 44,500 $ 59.500 S 41 087 S 20.301 S 11.296 S 7566 S 9243 19 I I I I I I I I I I I I I I I I I I I G. EQli1Pl\tlENT The Equipment Replacement Schedule, as laid out on the next page, identifies the year that each piece of equipment is likely to need replacement The overall purpose of the schedule is to help us identify the fmancial resources that will be necessary to maintain an economical Public Works fleet that meets the City's needs. It is important to understand that the replacement schedule is typical for each piece of equipment. It is the City's policy to replace vehicles when necessary, not just when scheduled. If a vehicle's life can reasonably be extended beyond when it is scheduled for replacement, it will be done. If a vehicle has a record of costly repairs and an analysis indicates early replacement will be cost effective, the vehicle may be moved up in the schedule. All such schedule changes are done with City Council approval. Several pieces of equipment have been extended beyond the original estimated replacement schedule. The Sweeper was originally scheduled for replacement during 1997. Although there have been several costly repairs completed to this vehicle, the decision has been made to forego major trade in value in exchange for operational life of the machine. Therefore, replacement has been extended yet another year to the year 2000. Similarly, a 1988 Ford Dump Truck (Unit 33) was scheduled for replacement in 1998. Staff decided that renlacement could wait until 1999. This vehicle as of late has been showing an increased number or serious repairs. More importantly, breakdowns of this vehicle have impacted the level of service the Department of Public Works is able to provide during major events. During the storms of 1998, this vehicle broke down on two separate occasions forcing staff to take this out of service during these events. Therefore, this unit is proposed for replacement in the spring of 1999. Several other trucks have been extended out in the equipment schedule. These have been noted in the schedule as appropriate. The last purchase scheduled for 1999 is a portable generator for the sanitary sewer lift stations. This item will be funded by a transfer of $30,000 from the sanitary sewer Tne funding source summary illustrates where dollars will come from to fund the equipment schedule. 20 I I I I UNIT ~O. OESCIlIP'T'fON ,7 '7; 'lCSC:JE FlCLL<'l I 2' '87 TRAIL (11'10 TRAILER 22 ''17 FORO 555 BACKHOE 32 '38 3EU,HUNO ROLLE::! 33 '88 FORO L8000 DUMP I I:; 5 ~8 ~':;::o ~9 ~ 0: ~~AC~Oq 36 38 4.0 '90 JOHN DEERE AMT 622 '88 MOBIL SWEEPER '30 iNG;:'lSOLL;RAND ...IR COMP I 4. i '90 TOPS ,RAILER 4.2 JACKSON ",...NCE.... "'XLE "'::!AILER 4.5 '39 FORD WA TE::! TRUCl( 4.5 7ENNANT "LOOR SWEE?'ER .i 7 '92 FORD =, 50 4X2 P1Cl(UP 4.8 '93 TORO OROUNDSMASTER w/BROOM I 1<19 '93 FORO F350 & FLATSED I 50 SPEED AWARENESS DISPLAY I 51 :RAILER MOUNTED WA TER PUMP I 52 9'4 FORO F350 DUMP I 42-....S- WALK 3EHIND MOWER , I I I EDWARDS SIDE.MOUNT "LAIL MOWER 53 '95 FORO F350 4X4 PICKUP W/PtOW , 5<1 '96 FORD LN8000 DUMP W/PLOW & SND 55 '95 FORO F350 4X4 P1Cl(UP W/PtOW 56 '95 CAT IT28F LOADER 57 '95 TORO GROUNDSMASTER 59 96 FELLiNG EQUIP TRAILER (DOUBLEl 58 96' 40H CA T GRADER I 63 96753 MEtROE :lOBCAT I 60 95 SERECD SEwER JETTER I 61 97 SKIDOO SNOWMOBILE 65 9B FORO 8500 DUMP TRUCK 68 96 FORO 8500 DUMP TRUCK 67 96 TORO GROUNOSMASTER I 64 97 SANDPRO 99 MOBILE GENERATOR SET I I I I I ANNUAL TOTALS ACQ DATE I I I I I , I ::/92 5/92 3/93 4./93 12/93 3/85 7/94 :::'00; ~/_- 4.195 8/95 8/95 8/95 5/95 4./95 9/96 5/96 5/96 9/96 11/96 10/97 10/97 4./98 5/97 1/99 LFE IY~SI 10 8 7 10 10 20 5 15 15 7 10 7 20 7 20 20 5 20 7 10 10 7 10 20 '::: '- PUNNED I VR Of' 'IEP'.C to, 19951 20071 20021 20031 19981 20051 '5,000 EQUIPMENT REPLACEMENT SCHEDULE I ~ 1. INFLATION ON EQUIPMENT COST SET AT 6% PER ANNUM 2. INTEREST ON CAPITAL FUND BALANCE IS AT 5% PER ANNUM 3. REPtACEMENT COST IS AT 75% OF ACTUAL. ALLOWING FOR SALVAGE VALUE 4. REPtACEMENT COST INCLUDES SALES TAX AT 6.50% I 20 15 HIST COST IlASlS '0,900 4.,700 48.000 10.900 ' 69,803 . . 1999 2000 I 14. 709 I 59.100 I I 151,141 I I I j , I i i 22.915 I 20,513 , ! ! , 34,501 f , I I I , I I I I I I ! I I I 30,000 I 89.100 1243.880 COST/BASIS WAS SET IN 1991 FOR ALL EQUIPMENT PURCHASED SEFORE 1991, AND INFLATION IS CALCULATED FROM 1991 VALUE. FOR EQUIPMENT PURCHASED IN 1991 AND THEREAFTER INFLA nON IS CALCULATED FROM DATE OF AQUISmON. I 10 15 10 19981112.000 ~ (0) THE ACTUAL YEAR A PIECE OF eOUIPMENT IS REPLACED MAY OCCURseFORElAFTER PLANNED DATE DUE 70 INDIVIDUAL VEHICLE PERFORMANCE AND SERVICE HISTORY I 20051 ! j .5eo 7 19971 20101 I 4..700. 1.150 i 20 ~" -'~ 15 2007' 2:.COO. 20021 2.500 20001 18.000. 20001 17.163 2003 i 20.385 j 20041 12.205; 20051 3.200 20001 30,4.50 20101 2.350' 20101 5.200 20021 25.000 20051 50.500 20021 22.700 201511A.5.4.52 2002 j 14..254. 20161 6.150 201611 :5.635 2001 i 14..754. 20161 15,000 20041 5.530 20071 69.803 20071 69.803 20051 15.370 20071 7.770 2019/ 30.000 I ,. n 2001 2002 72.781 3.791 30,025 27,253 17,131 15.781 15.781 150.992 17,:19 29.160 46.678 .. I. 2005 30. :2~ 4.8,941 21,119 " 2005 9,537 5C,7:;8 30.995 99.84.9 99.849 11," 5 25,421 132,930 100.688 302.072 W03 2004 I I i 2C.?':'S I I T ! I ! I I 17.453 I I 5,779 86.542 7.963 19.561 2007 36,524. 36.524 " 2008 I I , 159,14.4.1 ! I I I I ! ! I I I I ! I I I i 4.5. i 4.7 I I 4.0.994 I , 25.759 I I I ,./ 2009 270.570 ':',518 11,868 I I 1 271.045 289.859 2.803 " 2010 29,262 11,973 40.235 .. 2011 59.4.23 29.563 105.774 5.789 .. 2012 5:i.220 52.220 .. 201:1 I I I ! I I ~~'3 I A.5.604 I I 31.256 I I I I I 1154.983 I I I 372.504 I I I , I I 77.870 527.587 .. 2015 58.21 A. 57,88: 61,540 38.732 15,754 398.690 37.821 38.425 717,162 '" 2015 174,4.23 178,814. 178.814. 19.904 551.956 '" 2017 2018 A ~ 385 I 98,4. 78 I I I 18.C03 I 158.466 ...., I I 9991 20001 . I 20021 20031 20041 2005/ I 2007/ I 2009/ 20101 20121 2014/ 6/ 2017/ 1 2001 2006 2008 201 1 2013 2015 201 2018 BEGINNING BALANCE I 1 99,1 01 258.203 136.736 247,789 230.580 324.398 449.861 476,773 543,865 41 3,704 I 555,264 469.803 367.31 9 522,573 625.482 795,780 955.949 671 1 1 8 224,627 2,947 GEN FUND TFR - ?VB WKS 107.000 1 1 2.000 1 1 6.480 1 21 ,1 39 1 25,985 1 31 .024 1 36,265 1 41 ,71 6 1 47,384 1 53.280 1 59,41 1 1 65.787 1 72.41 9 1 79,31 6 1 86.488 1 93,948 201 ,706 209,774 21 8.1 65 226,891 GEN FUND TFR . SLMPSD 800 800 1.000 1 ,000 1 ,000 1 ,000 1 ,000 1 .200 1 .200 1 .200 1 .200 1 .200 1 .400 1 ,400 1 .400 1 ,400 1 ,400 I 1 .600 1 ,600 1 ,600 SANITARY SEWER FUND 30,000 38.425 EQUIP CERTIINTERFUND LOAN 1 05,000 I REPAYMT OF LOAN @ 5% INT 126,250) INTEREST INCOME - 5% 10,403 9,61 3 9,354 1 1 ,643 1 3,51 2 1 8,860 22,576 24,864 23,326 23,604 24.972 20.388 21 .671 27,967 34,631 42.591 39,650 20,871 5.5 1 2 1 ,202 EQUIPMENT PURCHASES 189, 1 DOl 1243.8801 115,781 1 11 50.992) (46.6781 125.421 ) (1 32,930) (1 00,688) I 1302.072) 136,524) 1271 ,045) (289.859) (40,235) I 1105.774) 152.2201 177.870) 1527,5871 171 7.1 521 I 1551 .9561 11 58.466) I I I I I 543,865 I I I I I i 1 I I I I I I ENDING BALANCE 258,203 136,736 247,789 230,580 324,398 449,861 476,773 413,7:>'; 555,264 469,803 I 367,319 522,573 I 625,482 795,780 955,949 671,1 18 224.627 2,947 47.924 :i I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I H. PARKS 1. Project Descriptions a. & b. Freeman Park: Concessions BuiIdin2 (north) This project involves the construction of a concessions building with bathroom facilities. Currently, the City utilizes satellite toilets as restroom facilities. The Park Commission is setting aside $60,000 for construction of the building and an additional $40,000 for the extension of sanitary sewer to the facility. It is anticipated that this facility will be constructed during the 1999 construction season. For some years, the City has reserved funds to go towards the concession building. The Park Foundation is taking a lead in the project and has raised other funds to go towards a building. c. Freeman Park: Foul Ball Problem The problem of foul balls going into private property at field 2 has not been resolved. Poles for netting have been acquired, however the installation of the poles and netting must be purchased. Due to other issues regarding the use and location of total field space, this project has not moved forward. This project has been scheduled for 1999, however, other factors will play into the exact timing of the project. d. Badger Park: Overlay Tennis Courts The Badger Park tennis court is scheduled for surface treatment in 1999 at a cost $4,500. e. Cathcart Park: Warming House I Picnic Shelter A warming house I picnic shelter similar to the one in Manor Park is scheduled to be built in Cathcart Park in 1999 at an estimated cost of $26,000. f. Manor Park: Magic Square $5,000 has been set aside in 1999 to install and asphalt square for multi-recreational use. This area has been referred to in the past as the "magic square" and is suggested for Manor Park. Sample literature suggests many possible configurations. Uses may include half court basketball, hopscotch, four square and other games, as space permits. This is to be located in the northeast portion of the park in what used to be a parking area. g. Skatepark Currently, a youth coalition is working on logistics of the siting and possible construction of a skate park within the South Lake Minnetonka Area. $5,000 has been set aside to aid in this effort for the 1999 construction season. h. Freeman Park: Access Drive Surfacing Project The great amount of activity at Freeman Park generates a considerable amount of dust as cars travel through the access road and parking lots of Freeman Park. A majority of the access drive has already been paved, with the exception of approximately 1100 feet. Surfacing of the has been schedll:led for the year 200 1. Eight thousand dollars has been set aside for this project. Timing of this project will be dependant upon decisions made regarding the property immediately southeast of Freeman Park. 23 I I I I I I I I I I I I I I I I I I I i. Silverwood Warmin~ House/Picnic Shelter This project should be planned for in 1999 and built in 2000. It would be treated like Manor Park with lights. 2. Project Schedule Freeman Park a Park Buildin $ 60,000 b Sanita Sewer $ 40.000 c Foul Ball Nettin Field 2 $ 4.500 h Su~ace Access Road $ 8.000 Badger Park d Overla Tennis Courts $ 4.500 Cathcart Park e Warmin House $ 26,000 Silverwood Park Warmin House $ 32.000 Manor Park f Ma ic Square $ 5.000 Other Skate Park $ 5.000 TOTAL EXPENSES $ 145,000 $ 32,000 $ 8000 $ $ 24 I I I I I I I I I I I I I I I I I I I 3. Funding Summary ,----- .::.:..:::::.:.::.:.:.:.::::::::.:~gwr~~I~.iID:r~~~..:.::::::..:::..::..:.:.::::::::::.::::::::.: 1999 2000 2001 2002 2003 Beqinninq Cash Bal 1/1/ $ 155.483 $ 26,120 $ 17,548 $ 33.362 $ 57,771 Park Dedication Fees $ 15,000 $ 10.000 $ 10.000 $ 10.000 $ 10.000 General Fund Contribution $ . $ 10.000 $ 10.000 $ 10.000 $ 10,000 Donations $ . $ - $ - $ - $ . Soccer Association $ - $ - $ - $ - $ - Soorts Orqanizations . Maint $ 12.000 $ 13;000 $ 14.090 $ 15.000 $ 16,000 . Parks Foundation - Buildina $ - $ 3,000 $ 3.000 $ 3,000 $ - Caoital Outlay Proiects $ (145,000) $ (32,000) $ (8,000) $ - $ - Transfer To General Fund ~~. $ (12.000\ $ (13,000) $ (14,000) $ (15.000) $ (16.000) Interest Income @ 5.0% $ 637 $ 428 $ 814 $ 1,409 $ 1,944 Endinq Cash Balance 12/31 $ 26,120 $ 17,548 $ 33,362 $ 57.771 $ 79,715 " I I I I I I I I I I I I I I I I I I I I. TRAILS 1. Project Description In 1992 a Trail Plan was adopted by the City Council. That plan is now being reviewed and revised under the direction of the Park Commission. The Commission will involve citizens early and often in the review process. Plans derived "from the bottom up" are much more likely to be implemented with the concurrence of the greatest number of immediately affected residents. The Trail Fund balance is estimated to be $153,500 on December 31, 1998. No street improvement projects are planned which would call for a trail. However, trails have been discussed in the past in several areas: . Extend the trail on Vine Hill Road north to Covington Road then west to Silverwood Park. An inquiry had also been received about extending the trail on Vine Hill even further north than Covington. . Petitions both for and against a trail along Srnithtown Road were received in 1996. . There has been an inquiry about a trail along Enchanted Lane and possibly the Shady Island perimeter. . Inquiries have been received about a way to safely get from the Lake Virginia area to the LRT (regional trail). . An inquiry was received on working with E'{celsior on a trail along Mill Street. . The transportation supervisor for the Minnetonka School District has identified a number of streets along which trails or road-side walkways are recommended. There is clearly interest in trails but there are always problems in "retrofitting" trails in already developed areas. This emphasizes the importance of working with area residents from the initial stages in planning any trails. 2. Project Schedule At this time the only expenditure anticipated through additional funds for the project planning may be needed during the year once the trail review process has been completed. At that time, the CIP will be updated and brought back to the City Council for review and approval. 3. Funding Source Summary I'" . .. . .... .. ... ...... .. .... . ... ..........., ..... . !' ....................................................................................................................1 ................................................................................................................... .................................................................................................................... ::::::::::::::::::::::::::::::::;:;;:::::;;:;;:::::::::::::::::::::::::F.UtilE3NG:5QURtE:SUMiIWi't~'f.RAjt:s:::::::::::::::::::::::::::::::;::::::::::::::::::::;:::;:::::::::::::: ......................................................................................................................... ....................................................................................................................................................."................................................. ...................................... ........................................................................................................................... . ... .. ... .................................... . .. . ........................ .........:.................................. . . 1999 2000 2001 2002 2003 Seainnino Cash Sal 1/1/ $ 153,500 $ 180.554 $ 215,459 $ 247,137 $ 275,506 Transfer - Public Facilities $ 15,000 $ 15.000 $ 10,000 $ 5.000 $ - I Transfer From local Roads $ 13.650 $ 14.650 $ 15,650 $ 16.650 $ 17,650 I Plannina $ (6.000) I I Interest Income 1m 5.0% I $ 4,404 $ 5.255 $ 6,028 $ 6.720 S 7,329 I Endino Cash Balance 12/31 $ 180,554 $ 215.459 $ 247,137 $ 275.506 $ 300,485 I 26 I I I I I I I I I I I I I I I I I I I III. CAPITAL FINANCE PLAN The City recognizes the importance of maintaining a reasonable funding level for public improvements, equipment, and depreciation of current City assets. Therefore this CIF projects an increase of generally between 4% and 5% annually in levy revenues allocated for capital improvements. The Funding Source Summary chart below projects the property tax levy for capital improvements through 2003 and identifies the levy by type of improvement. The Funding Source Summaries in the various sections of this program are a major part of this Finance Plan. Each functional area summarized here is explained in detail in the funding source summary chart in each functional area Maintaining a reasonable Capital Reserve fund balance is an essential element in the fmancial stability of the City. It can be an important factor in maintaining and improving our good bond rating. Such a reserve can serve as a sound financial resource. It can serve as a depreciation fund for City Assets. In addition, it can allow for short term or interim internal borrowing for projects or equipment. This can reduce the cost of borrowing by allowing for combined bond sales at the most advantageous time. The last portion of the Capital Finance Plan is a proposed 1999 Capital Improvement Budget. It adopts, as a budget, the projects identified in this document for the year 1999 and authorizes purchases and preliminary project expenses up to and including a feasibility study for those projects pending Council approval of appropriate agreements. This budget needs to be adopted by the City Council in an action separate from acceptance of this plan. In the year 2000, Shorewood's Tax Increment Financing (TIP) district is scheduled to go out of existence. If State imposed levy limits are allowed to expire, given a constant tax rate, it is estimated an additional $65,000 would be available annually. A majority of these funds may be available for capital improvements. The following priorities should be considered: 1. to reallocate $10,000 annually to the park capital fund (from the general fund); 2. to allocate $15,000 annually for the trail fund which is scheduled to gradually lose financial support from the public facilities capital fund; and 3. the remainder of available funds should be allocated to the street reconstruction fund. , ~ 27 28 I I I I I I I I I I I I I I I I I I I 2000 .?09? 2003 ..............--.......... . Streets: Reconstruction $ 193,000 $ 213,000 $ 233,000 $ 253,000 $ 273,000 Overlay 80,000 80,000 80,000 80,000 80,000 Sealcoating 55,000 55,000 55,000 55,000 55,000 Bituminous Patching 32,000 32,000 32,000 32,000 32,000 $t()rrTlPra.iI1?ge .. . J .0,00.9. .... . .J9,99.9.uu . uJ.O,900 ... ..10,090. ...19,090 EquiPrTl~l1t.RepIClce~ellt..m .u.J9T,.~99....m ....m1.1?&09.... m . .J.1],.~~9. ......12?,1~4 1. ?6,.4.~5 . Park Capital 10,000 10,000 10,000 10,000 Public Facilities-Qffice Equip 15,000 15,000 15,000 15,000 15,000 Total General Fund Capital Levy $ 492,800 $ 527,800 $ 552,480 $ 577,134 $ 601,485 Annual Capital Levy Increase-% 7.10% 4.68% 4.46% 4.22% A summary of General Fund capital levies is shown above. The capital levy is budgeted in the General Fund as transfers to the various capital improvement funds. :J I I I I I I I I I I I I I I I I I I I CITY OF SHOREWOOD RESOLUTION NO. 98- A RESOLUTION ADOPTING A CAPITAL IMPROVEMENT BUDGET FOR THE YEAR 1999 WHEREAS, the Shorewood City Council wishes to carefully plan and coordinate City public capital purchases and projects over a five year period matching physical needs with financial resources; and WHEREAS, the City Council has adopted a Capital Improvement Program for the years 1999 through 2003 for this purpose; and WHEREAS, it is the intention of the City Council to have the first year of the five year Capital Improvement Program document serve as the capital budget for year 1999. NOW, THEREFORE BE IT RESOLVED that the City Council hereby adopts those purchases and projects identified to be made in the year 1999 in the Project Schedule of the 1999-2003 Capital Improvement Program as its 1999 Capital Improvement Budget. BE IT FURTHER RESOL VED, that the adoption of said budget authorizes purchases, and preliminary project expenditures up to and including feasibility study for those projects identified to be undertaken in the year 1999 pending City Council approval of appropriate agreements and operating budget adjustments. ADOPTED BY THE CITY COUNCIL of the City of Shorewood this day of . 1998. ATTEST: TOM DAHLBERG, ~IA YOR JAMES C. HURM, CITY ADMINISTRATOR 29 ******** I I I I I I I I I I I I I I I I I I I A. BACKGROUND The CIP document has been kept brief Each section includes: 1) a brief description narrative explaining each project, 2) a five year project schedule, and 3) a funding source summary which shows where funding will come from and flow the planned projects will affect City fund balances. This section of the Appendix offers a more in depth description of the background and current status of the various areas of the CIP. WATER Exuansion of the Water Distribution Network: The City is currently operating under a policy to respond to petitioners for water by undertaking a feasibility report which will take into consideration a "break even" analysis. Under this practice, a portion of the new user's revenues over a fifteen year period may be credited towards the amount of the assessment. One hundred percent of all of the project costs will be assessed, with the minimum assessment being $5,000. Petitions for the extension of watermain will require acknowledgment on the petition by 100 percent of the affected parcel owners. This would include any parcel adjacent to a watennain being extended to service the area providing the petition. Under rare circumstances, a petition which does not have 100 percent of all affected property owners petitioning for the project would be considered by the City Council, providing there is a four-fifths vote to proceed with the petition. . ******** STREETS The need for safe, well-maintained streets has been recognized as important by the City of Shorewood, as well as by the traveling public in general. Traditionally, street maintenance functions have annually been budgeted in the general fund as follows: patching $30,000;" and seal coating $35,000. In addition, funds have been set aside for street overlays ($80,000 per year) and reconstruction of streets ($530,600 inI999). The amount being designated for sealcoating is being significantly increased beginning in 1999. Public Works and Engineering believe that it may not be economically advisable to continue maintenance functions without reconstruction or pavement reclamation procedures. Proper drainage and sub grade of a roadway are essential to long pavement life and are left uncorrected"with a simple overlay. I I I I I I I I I I I I I I I I I I I Pavin!! for Street Imorovements: In the 1992-1996 CIP policy considerations were identified. Specifically design standards and financing options were considered at length by a task force. The City Council established and accepted the final report of the Street Reconstruction Financing Task Force in 1992. During 1993, the Council considered a special assessment ordinance consistent with the recommendations of the Task Force of assessing one-third the cost of a typical street, and similar to the program described in the 1993-1997 CIP. The Council determined that the proposed ordinance should not be adopted at this time. There was concern voiced for the actual benefit to property owners from improving collector streets, for the concept of a special assessment adding to the "tax burden", for truck traffic due to construction. In addition, during that time period the reconstruction of several roadways were postponed until a comprehensive water distribution plan was in place to insure the integrity of any newly reconstructed roadways. In 1997, the City Council chose to forego further "city initiated" expansion of the water distribution system. As such, roadways that need restoration are to proceed without the watermain utility, unless other system needs or neighborhood petitions warrant the installation of the water utility approved by the City Council. During 1997, a pavement management and rating system was also initiated to inventory all of the public roadways within the city. Each year all of the roadways will be re-evaluated to account for the changing condition of each street. Preliminary cost estimates for reconstruction, pavement reclamation, overlay projects and seal-coating were calculated to aid in determining the best cost benefit for each action. Capital improvements for reconstruction, pavement reclamation, and overlay will be planned utilizing the pavement management system to aid in the prioritization of pavement rehabilitation processes. This CIP document schedules an increase in the taxing effort for this purpose. It is accelerated by $20,000 per year. The annual overlay effort remains constant at approximately $80,000. The City Council recognizes that the use of no special assessment revenues may require additional general funds going to the street reconstruction account. This can be done by increasing the scheduled transfer in the CIP or surplus fund transfers on an annual basis. Any tax revenues returned to the City upon the end of the Shorewood Tax Increment Finance District in the year 2000 should be, at least partially, designated for the street reconstruction fund. MSA Streets Defined: Minnesota cities with populations greater than 5,000 are allowed by state statute to designate 20 percent of the total street mileage under their jurisdiction as Municipal State Aid (MSA) streets. MSA streets are eligible to receive a portion of State Gasoline Tax 11 III I I I I I I I I I I I I I I I I I I I revenue for construction and maintenance. Not all streets qualify as MSA routes. Designated routes must function as a street that collects neighborhood traffic and intersects with either a state or county highway, or another MSA route. Designations of streets by the City Council as MSA routes must be approved by the Minnesota Department of State Aid with any reconstruction efforts to meet MSA standards to utilize these funds. In 1990, Shorewood became a part of the MSA system. Currently, the amount allocated is about $229,000 per year. Approximately, 25% is being utilized on program management, planning, and easement acquisition for future MSA projects. There is a potential penalty for not using the funds on a timely basis. Construction funds from MSA may not be used for local utility improvements (i.e. watermains, sanitary sewers etc.). However, funds may be used for storm sewers (within the state aid roadway), sidewalks, and trails. Street planning should 'incorporate trail plans as adopted by the City Council (see Park and Trail section). Imorovement Proiects The average estimated project cost per mile of reconstruction to MSA standards is approximately $1,100,000, including an allowance for storm sewers, design, and construction inspection. For 1999 there are no full reconstruction projects being proposed for MSA streets. This is due to the need to revise the comprehensive trail plan and associated design criteria, and the perceived impacts to the local neighborhoods to reconstruct a street to MSA standards. The comprehensive trail plan is currently being reviewed and revised to identify specific needs and evaluate perceived impacts trails would have on local neighborhoods. Since trails can dramatically impact the cross section of a roadway, reconstruction to the MSA routes have been postponed until such time as all of the design criteria for trails and roadways can be combined. It is hopeful that the design criteria for streets and trails can be determined in time for the reconstruction process during the year 2001. Various Access Imorovements & Closures to Trunk Hi2hwav 7 During 1997, the MnJDOT requested that the City of Shorewood participate in several access closures and improvements with intersections to TH 7. The City Council held public information meetings, conducted a mail survey of affected property owners, and participated in a traffic study during trial closures of the subject intersections. Input received during public feedback portion of the study indicated that several of these access points were being used as a short cut through local neighborhoods to access TH 7. Of particular concern is traffic originating from the Country Club RoadlCR 19 intersection, traveling south on Country Club Road, east on Yellowstone Trail, and onto the various access' to TH 7. It is desirable that traffic which utilizes these short cuts remain on CR 19 to access TH 7, versus utilizing local neighborhoods. I I I I I I I I I I I I I I I I I I I Under Mn/DOT's program, these access closures and improvements would be submitted for approval within a competitive funding program with other municipalities. These modifications would be completed by the City of Shorewood, with Mn/DOT participating by funding all or a portion of these projects. Under the current request by Mn/DOT, a few intersections were considered for closure, while the remaining will require improvements to increase the capacity of the remaining intersections. LOCAL STREETS Desi2:n PoliCY: When the City determines that a street should be reconstructed (work beyond patching, seal coating, and overlay), it is the policy of the City Council that it would be rebuilt to its current width. Current width could be adjusted by the City Council upon request of the property owners or by the Council following a public information meeting if traffic counts or safety considerations suggest a wider street is warranted. The City's Street Reconstruction Financing Task Force broke the local streets down into three categories: . Standard local . Substandard local . Other 24'+ 20-24' less than 20' There are safety and legal concerns in reconstructing a street today to less than a standard design width. Currently, a standard lane is 12.0 feet in width, not including gutters or shoulders. These issues need to be considered carefully for any projects involving any of the more narrow streets within the City of Shorewood. Pavement Rehabilitation In the past, local street reconstruction needs have been coordinated with the city-wide water system implementation plan to minimize disruption to affected residents and traffic flow, and to reduce costs. In 1997, the Shorewood City Council chose to forego any additional "city initiated" expansions to the water distribution system. Therefore, street reconstruction is to proceed without the addition of the watermain utility, unless specific system needs or neighborhood petitions for the utility warrant the installation at the time of street reconstruction. In 1997, the City undertook a pavement inventory and management system (refer to MSA roadways for more discussion of the pavement management system). Cost estimates compiled as part of the pavement management system helped define a need to reduce the IV v I I I I I I I I I I I I I I I I I I I overall cost of rehabilitating a roadway while providing a good cost benefit ratio for the dollars planned to be expended. As such, pavement reclamation was examined as a cost efficient method for certain streets within Shorewood. Pavement reclamation is a process that involves the grinding and mixing of bituminous surfaces with the underlying aggregate base materials. The mixture is then re-graded, and compacted to a normal crown of a typical roadway. These materials are then exposed to traffic for approximately two to three weeks. Once re- graded, a 3 inch bituminous overlay is placed over these new base materials. It is noteworthy that pavement reclamation is good only for those streets that have sufficient subgrade strength and are not completely saturated. Although the life of the roadway is not as long as a newly constructed roadway, the cost benefit ratio makes pavement reclamation an attractive alternative where the sub grade materials will permit this type of pavement rehabilitation. Sealcoatin2 As an addition to the CIP schedules, seaIcoating has also been indicated as a specific line item this year. In an effort to decrease the cycle between sealcoating, the amount allocated each year has been increased from $30,000 to a schedule which promotes seal coating every 7 years. Although the total amount varies according to the areas specified for sealcoating each year, the amount will generally fluctuate between $70,000 to $80,000 per year. Sealcoating of the streets on a 7 year cycle will restore traction, seal minor cracks to repel moisture which damages the subgrade materials, and helps to protect areas that have been patched from spalling. It is intended that dollars set aside for seaIcoating may also be used for crack sealing roadways, in addition to seal coating. ******** STORMWATER Stormwater management can be broken down into two categories. The first category are regional drainage issues which serve larger tributary areas (10 acres or more). The second area is considered miscellaneous drainage maintenance projects which can serve a larger area, but routinely are maintenance issues that have smaller tributary areas. I I I I I I I I I I I I I I I I I I I Re2ionaI Issues New Legislative mandates require that municipalities update their stormwater management plans The City is currently updating the stormwater management plan to identify, record, and prioritize stormwater projects and solutions. As such, prioritization of regional stormwater projects will be completed as part of the final stormwater plan. ~fjscenaneous Maintenance Proiects The major goal of the first few years of this capital program will be the implementation of projects that are funded with the Storm Water Utility Fund. These projects are, by definition, small in scope. No single project should be larger than $15,000, and it is anticipated that they will average about $3,000. The City sets aside $22,000 per year to fund miscellaneous projects to correct drainage problems. Miscellaneous drainage projects are prioritized according to the outline or ranking system listed below. Projects will be initiated and completed in rank of priority, and then according to the date of the complaint. Criteria For Minor Draina2e ProiectsTo Be Funded Bv Stonnwater Utility GENERAL- Projects to be funded under this utility will include only those projects that are estimated to cost less than $15,000. Projects will be completed in order of priority, as defined below and as categorized and dated by the Public Works Director. Where two (2) or more projects have the same priority, the older of the projects will be completed first, funding permitted. Total project spending per year will not exceed $30,000 or the fund balance, whichever is smaller. 1) PUBLIC SAFETY AND HEALTH Primary attention will be paid to those projects that impact the public health or safety. These projects would include ice problems on the road, erosion that is causing a hazardous structural problem (i.e. undermining a road), or storm water that is causing a significant health problem (such as flooding the sanitary system). 2) SUBSTANTIAL FINANCIAL IMPACT TO THE CITY This category will include those projects that, while not endangering the public . health,. will still have a negative impact on the residents as a whole. Projects in this category include minor infrastructure replacement that cannot be funded cost effectively by other means. Other potential projects include erosion causing property damage and minor structure replacement. VI VII I I I I I I I I I I I I I I I I I I I 3) PUBLIC NUISANCE This category includes those projects that cannot be considered a substantial hazard, are not likely to cause a financial loss to the City, but are a public nuisance. These projects include standing water in the roadway, unwanted flooding in public parks, and minor erosion projects. 4) PRIVATE NUISA1~CE Finally, those projects that are a nuisance to a single residence or small group of residences that the City Council deems that the City has some responsibility to help correct. These projects include those instances where a large drainage area is causing a problem to a small area, and the homeowner(s) is (are) willing to allow a right-of-entry to City crews without cost. Miscellaneous Maintenance . The following items are only excerpts taken from a list of drainage problems and complaints to demonstrate prioritization of problems. Priority 1. Public Safety and Health . Minnetonka Boulevard culvert crossing Priority 2. Substantial Financial Impact to City . Johnson Property Priority 3. Public Nuisance Priority 4. Private Nuisance . Rear yard drainage problem at Brown residence along Harding Lane . High water level - Lake William, Buesgens 20090 Excelsior Boulevard . Korin drainage problem, 6135 Cathcart Road '}JfJ]$IP !J;7I/S.1;;]Vt\t\ l1Jl1111/111It\i\.;;tlOP SI ]:J;;{o.1d lJ U;;{/t\t\ t~1I0 P;;lt\;;[ ;;q IIlt\1\ ;)/)/01\ lIO P;;SlJ([ S;;a.lvtfJ ]:JfJ}S/P iiUIXlJ] /vp;;ds Q 'S}Jd{O.1d d31J1IIWP ;}!JI,\t\-NfJ O} tlOI1'1C1/.1}tlOJ Pll'1//IJ.1;;tlda GJ) :f(cJtl/J.1 .1;}1IJt\f\ 1.10 Ai/IJ/1.11Jd !J;;SI)(l ;)/Il/);}IPS ~~rt)/(h(}ls '}.JJ.1JS/P ,01/!}1l ;}Pl{\r\-tfilJ G) t~~."~'__,..'___."'''''''_'''''''''_._._____.''.'''''_'''"'.!''.'''''~..'''''''''''__......_............_.._................,...._-.,........._.._.......___....__.........."'-~--,...".......... ~Ppl~1C1 pgqs.ldluM ;:)lU.lUc!dS U\\.Il\N, p;JUUUOJ SPgfO.ld lUglU;:)^OJdllll lUgUJgUUlI n It\J .I;;>1HM UU(J1~; -^ ^ 150,) 1J~IOJd 150,) ))OIOJd l.lS0J 1J010Jd ./0 %Ol JO %0 I JO %Ol --- -- Sl:>drOJd ;)jUBU~lUlut^l U1~lS^S .I;:)lUMlU.101S IHlll:1 I H.I;:HI;)D dP1M AlIJ -JlJ ------- .Ig1Junb/gL'~~~~;)gd ^'11I1n l\.1dLUd~h~lIul^I .I;J1UMUI.101S .-----..--..--- C0 \.U;:> 1 s ^ S ~:))\ln / pOOM ;:).1 0 tt s l : Pd SSd.1P P \/ ~ll'l (~C'I \:7. ,...."')" .IH;}^/OOO'Ol~~ In;)AIOOO'OC;$ ^'PO\ll11V fhl\xr?L tlllM sl:)!.I1~;!(II);)lls.I;)1\~M r-~l\?.IuddS u;:);J1XIS "-.J) : d;J, I n 0,( " .aUIP u n.~ I dU111110 _3ll!pUn~J UI1J.1:ao.Jd :jlldUldaVl.J1JW .Jd-7DMUI.JO-7S ]JOOM;)JOl[S ;)ljJ~ ------------------- Vlll I I I I I I I I I I I I I I I I I I I SANITARY SEWER In 1995 the MCES established a Task Force to review its cost allocation methods. At the present time, the MCES uses a single rate system which allocates its current operating expenses to the user communities on the basis of the wastewater flow each community contributes. Some communities, particularly the core cities, have argued that it is more costly to serve outlying communities and, therefore, those communities should be charged a higher rate. To assist in investigating the current MCES rate structure, the Task Force established a technical advisory committee, to which the Shorewood City Administrator was appointed. An important recommendation that the Technical Advisory Committee made to the Task Force deals with inflow and infiltration (1&1) reduction. A study recently conducted indicates that the MCES could save S2 million per year if all 1&1 in the sewer system were reduced to normal levels. The suggestion prepared by the Task Force to the MCES was to allocate a $1 million per year in the form S50,000 maximum loans to user communities for 1&1 reduction programs. The communities would pay the loans back at the rate of S10,000 per year. However, if progress can be shown toward reducing 1&1, the loans would be forgiven. The recommendation was adopted for at least partial funding and Shorewood has received matching grants totaling S20,000. PUBLIC FACILITIES AND OFFICE EQUIPMENT ComDuter ImDrovements The Local Area Network (LAN) at the start of 1997 consisted of ten Macintosh computers on an Apple server with one PC operating outside of the network. The PC was implemented to begin the development of a GIS system which was not available on a Macintosh platform. During 1997, Staff has identified three key areas that need to be upgraded to improve productivity in the office related to the exchange and manipulation of data files: . additional printer . modem connectivity for both Macintosh and PC . interoffice connectivity between Macintosh and PC The addition of PC' s to the network made it necessary to upgrade the LAN capabilities to communicate on a dual platform basis. This was accomplished by the addition of a PC workstation running Windows 95 as a secondary server. The existing Apple server continues to run the heart of the LAN system. Ultimately, it is anticipated that the PC server will become the primary server and will help facilitate items such as remote access. The long term technological plan includes allowing the opportunity for those persons or departments to switch to the PC platform because of software or technology reasons, but still allow the Macintosh to run on the LAN to provide those services it is best at such as desk top publishing. I I I I I I I I I I I I I I I I I I I PARKS Shorewood Park Foundation For the following reasons, the City of Shorewood determined that a separate, non-profit corporation should be established for the general improvement of Shorewood's parks: · There is increasing pressure to reduce the increase of property tax dollars for park improvements. · A park improvement referendum was defeated in the Spring of 1993 which means borrowing funds is not an option. · Federal and state funding for recreation continues to decrease. · There is increasing pressure for more and better facilities for organized sports at Freeman Park. · Improvements likely funded from the IIfoundationll would clearly benefit those who participate in organized sports. This would add to the general quality of life for the entire Shorewood Community and open up the potential for more residents and civic organizations to participate in recreational activities. The following are the objectives of the Shorewood Park Foundation: · Add to the general quality of life for the entire Shorewood Community; · Allow for more residents and civic organizations to participate in recreational activities; · Provide an opportunity to encourage donations to Shorewood's parks; · Serve as a vehicle for cooperation and coordination of human resources to support, operate and approve Shorewood's park facilities; · Reduce the use of property tax dollars for park related expenditures; · Raise and distribute funds for a portion of the cost of maintaining Shorewood's parks, park capital improvement projects as listed in the City's Five Year Parks Capital Improvement Program, and park improvement projects beyond the scope of the five year program; · Work with the City to apply for and provide matching and in-kind contributions for various recreational grants; and Provide for an organized means to review, prioritize, recommend and undertake park improvement projects. IX .....t.''''"''j ........"'1 I..' .,....._.. , , I f :I: ~. ~ ~.' ~~~ Hf ~~~ -- "'0 ~. ~ 1'1 ~ n (J) .< ~ ~ lJ> m ':I :,l) 0 .. :E .. ~ 0 0 0 0 p a ~ ~ .. :n 0 :x u I " lWEI ;CJEl i - . ' .\J. ~l'~4.:....~.:.~~,~i}.:'~;;!~-,. ;;~';':'.;.~ .' !Vt,~."\' >;" "I ,'..,.1 ' '. ;.' f'.j'", ;,~~~r:\7l//(;~~l},'1 ,. .' ,. .. ,.;. .- ..::' .' I. ~ . ... . " L......r"\J .... It HtO.. t~ NV,,, U:USVW (T:ISOdQU4 .uotl"'''U 1"-' 01 ... ....'fa A.... ..no..,....... ....n. ,. ~,.,u-.'O :.."... 1 . .' i' ..... ---.--.-~ / / ... --:;,..,.....,..'1,.0.. ,,- . -~~..L ....,. .......'.1....... r.~__. ' . ". 1-- --..,/1- .",.-:rt:~., ~'. .. ~-..... . - \ ~ ......... .' / ' ; :"--:pn......-. " --,.r:.. '" ..../~ /,,'/.~4i:=-::"~~~/... -:- -- ./ /' /' '~:---'.-.:..'~.~ :>I'~)' ,; ..' ~--.~ "ij:( -aJ I I (j) - - \ ,.: II .11 I - -- - - - - - - - - - - - - - I I I I I I I I I I 1 1 Ii W Hi! I' ! · .tf il~l ~ . n'W'. I i Iii fr i 11' !lfr I . !tl Pi} Ii tit .{;l I,M u! ~ J [ lit I fit i . I: ~ .1 ~ / __t _----- ~- ...-- !e "- ..... '7, .: I ~ t.-...~-~ I I I:.J ~ I [rH;'I."~ I~- lifJ ~ /~ ) ...: ; Co 'j t ~f(J.-l.\' ~ I /~ \ ( .../ 1.----- I 1'/1 I ( ( I r ill I rt ) [ ~~ I 1;- w a. : 1 . . ( . J ---- ~--l---- I I , ---' -~ . ~--~~;~--~-~ -- , """,,-- .-~, -- -- . --- ---- .. . -- -- ~ ---- ...- ....--- ----- _--~",..,.2 __,-- _~'"! ~..I1~__- --",.-~ -_:_--- -- -- --- --- ~- -- -- J ; . i . 1 ! j 3: i .. I ~ ~ . 1 .., .' :;; ~ . CATHCART PARK t.... 'i Hoisington Koegler Groul! [nc. r i:. .)00 ~eau 3lvd. . Su",c ,~ ~ ~innuoolis. ~N !!-'19 . ~6(:~!1!.,)9'50 cay Of Shcrewooc:. MlnnesOt3 ; i ""'::'1 .~- . ~ .. ~ J/ V ., '-.j I I Dlln ~D _l!_.............;;;-... ~... Ulllt....., "-\"..~. ""'-(j ~'''l ;...,~ ::C~;J4 ~r8 2. R .. .. ~-- g.~~ ~ 0 :s:~;3 ZI':>l 4'0 tS.a -ofi~ .; i~ G1 - ... .. Q '" c t~ -0 u .~ S o r J', 9 -< ~ ~ U> :r )> 0 :z: ... .. 0 ~ :n 0 p ~ ~ :n :t " .. .. 0 f.j i 1mB f I:fI Fa , \'I~l:" III .)'> ,'_ . " i'~ lJ'I' ~ , ' '~!~..;' - "::IN "IoJf.ll'fU'~"'.II'''kIOQ If.... u ~"'''''I oIY" in. h' ---i:......rW 111 UOII ~ UUI..t J81fiUVlI - I... '. It<< wo...--.o:. HOt.")"::n., . )/.UV" .I... Q1AGu.uV -...:v~~~":;::~~"; , ......._a..,__........ ~~=:-.I;....:.:;r.;:.:.';:.Q .... ... ... ~l"",,--, -~~~~~ '411014 ~- ,~ ..................... '--- :\-- /.......:. ., __ r) .... \ ..! ~. .'. I ", ;.: ~I;'" . ~ II L/ - ..j "",1., ;:.:....: ,\'\"X...' :,'.:,. :,;,:.... - - - - - - - - - - - I I I I I I I I I I I I I H1 nn I ! r:; 1. ri", I .. jtff rth " ~ il d', :'. IlHi !H 11H I 1'1 .J-.! I 'N t:. I, t' t I I ,- i' ~ I. I p \' t l r I I I I I I I ~ ,:- ~::. ,.~. -::: :'~':..~" ~.~~ ~:.~ ...~~. ~ .: \ \ \ \ 110/o0 "'1 f \ \ \ \ ~ \ -; \ ~. L--\\ \ \ - \ \~_\ . \ ~ \ \ \ \ \ ! : . . , . ,1 . , ,'~ ~ . 1 J i 3: f fi: i i I ~e ., ~ '."~ ? 7/ goisin~ton Koe~ler Group Lnc. i ~ 7~OO ~eQ"Q 31wu. . Sum: S~ ; .'~innncolis. ~N' S!~J9 . "<51::n!.~QJiI} BADGER PARK .:::,,~t S~creW'ooc. ~rilr:ne-sora '.. '= ~. \- ,-:"II :\ ... r , 1: "". 'l ' " '.-W .~, !j :.1 i I' F ,": t.. ,.. ~. mm !;it! ....<!...---. -.......,.:;..... '~~~....q"'l om 0966'UltCt9. . 'h" rU1 "lIodnuulH mm iU )".S . 'PIlIH oQ1hl DOlL '~ul duo,!) '"Ibo)! uOIIII",oll 8)OSOUIIII'l '_.,o'lS lUlld J8..ew >tJl!d UBUJaeJ:J ..., '1..........-.......-........... "'1__", ......_ ., ..,_ 11-"'" ,1;' .. ~. ~. f - - - - . r .\- :~:.;.::i.:}"i?!f\.:\'~ . \.r"'t L :' :.:.....:. \ \\. .1 .i f i..... . ";,~' :., I' " ,..... ./ \ "/ '\ t ... rl (~ i ...... ... ; ~.\ ~ po-. ::1~::=r=:: --' ..__.... ;-.::wc:;.:.::; ::.=::;..,",=-,.;'e--:: . :;':" j 'r.: .1 '.,J.~ '; .;, ..~.~- t;~ .~. a., ;~J' ';" i' ; '. '" \'; . d: :::.: :. . .. .,. <...~~.~:~I :,..\<\:~ .~.( ~ .:. . ............... ':1:" ~ .~.~\ "j; . . ............. '.lltH .', '.~ :i. 'I. ;::~.:. .,",; J(~i: '. ,<:::" :1 ..- :~~i~:~" ".... /..:: _.){"./~ _-:,r-- ,. ..i~:.~:~,~.~.;~. ..-..::~"". .- c.. ;J~'\ . ..;::~,." y~'( ( . /.h'? -'. ..; Z--'/ "0' " .' . PI': I"~/~' /' / ~~y'--'. v ( f )~. ~.~ ;:-.., .' A''/ \ ",I ...: . '.J ;.-- . y. .... .."--.~ ./"..r" . ~'\..::J I f' (:" ," ...... "- ',1' ... " . ' ~. ~t.:~ ..' /yt'~ .;~:>>". . .,.' .<;~!~:-.. ',/ ..!:....:: I":~>:;. '--<., /~./..... ~ ". ~i..-.:. ...~ ".,' ... '\" 1.:::':"1 ..., ...~- ," - - - - - - - - - - - - - - - I I I I I I I I I I I I I :1 I I I I I B. UNSCHEDULED, POTENTIAL PROJECTS The following projects have been identified as potential future projects which have been discussed in general terms. At this time there is not enough information to need to assign a . year to these potential projects: . At some point in time, the City may be interested in providing a satellite fire station in the western portion of the City. . There is a serious erosion problem along a 200 foot section of the lake side of Timber Lane. A cost effective plan needs to be agreed upon so cost estimates can be acquired and the project undertaken. . The basement level of City Hall particularly the east side should eventually be "fInished" and made useable. Within five years, the property file area in the upper level will be filled to capacity. Several offices and a meeting room could be built downstairs to make more room upstairs for files and a copying / work room. . The Lake Minnetonka Cooperation City Administrators Group has identified a need and has begun working on the concept of a joint animal control facility to be built in Orono. Tnere is no feasibility report or cost estimare at this time. Shorewood and other cities will be asked to assist in the cost of building the facility. . The Badger well house building does not meet code and is in poor shape. Engineer's estimates to build a new smaller building came in high and therefore no action has been taken. The Friends of the Southshore Center have asked that additional parking spots be made available in the area west of the well house. xvi City of Shorewood Public Improvement Process for Special Assessment Projects Citizen Contact Staff t.ctivlties/Tasks ,~". ,,--,-,< ~ ,~~~"" Preliminary meeting 10 ~ ~ Pre1imiDlUY comment on petitioned project explain n:ason for project; " , design optioos and possible costs " Feasibility report; Information meeting to expIaiD design & proposed assessment < 1<[ r ~._ ..,1!,.,4/Il____~_ __ ."''''-.."=,,,_~<'~~ Pub1ic bearing on the proposed project I~""~'-- -~~''''~,~', ~_W-'W"Sc:"""" P At1east one letter with schedule f7 before project begins; ~~ at least one update during CODStnlCtion / " / " "'''''.'''''''''''''~~''''~l"""",,'_'''<-O<'''''J<K' Final Assessment Hearing (Call be combined with fJrSl bearing when fmal costs are known) - - - - - - - " / prepare cost estimate, project budget, & schedule; "- detennine benefited area &. proposed assessments ~ '~-=< Mail hearing notices; prepare engineering agreement .-==~ ~< ~~/ " / ,,--'"""".,-~"" " / """-~'-~'-"'-"'~-""#""'-'~'_"~'_"W~"'W""~"'" " / Take bids & compare with estimates ~,=,,~~,., Prepare &. execute contract; initiate & administer CODStnlCtion; prepare final assessment roll Prepare & mail hearing notices Certify assessment 10 County Auditor - - - - - APPENDIX Council Decislofls Modify/approve capital improvement program and/or budget; or resolution declaring adequacy of petition; resolution ordering pl'Cparation of feasibility report Accept report & call for hearing .."-~. Hold public hearing on the proposed project; order the improvement & preparation of plans; approve engineering agreement Approve plans & order advertisement for bids c...~~.__ .-'" Accept bid &. authorize CODtract ~-"'~ Accept work & call for final hearing on proposed assessments '\"O""",""<""_~,,,,,,,/:,,,~;~,,,,,"'_ ")""""~"':""'.Y-,:-,.",_:j~,, '....,..,."'_ Hold final assessment public hearing & adopt assessment roll - - - - - - -