2000 - Annual Budget Report
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CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (612) 474-3236
FAX (612) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
CITY OF SHOREWOOD,
MINNESOTA
2000 ANNUAL OPERATING BUDGET
ADOPTED DECEMBER 13, 1999
t."'. PRINTED ON RECYCLED PAPER
....
I CITY OF SHOREWOOD
I 2000 ADOPTED BUDGETS
TABLE OF CONTENTS
I PAGE
Budget Message 1-3
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Summary of Adopted 2000 General Fund Budget 4-5
I Preparation Calendar for 2000 Budget 6-7
Organizational Chart 8
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SECTION I. SUMMARY BUDGETS
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General Fund
I Revenues
I Adopted Revenues Chart 9
Summary of Adopted 2000 Revenues 1 0-11
I Expenditures
I Adopted Expenditures Chart 12
Summary of Adopted 2000 Expenditures 13
I Departmental Budgets
I 41110 - Mayor and Council 14-15
41300 - Administrator 16-17
I 41400 - General Government 18-19
I 41500 - Finance 20-21
41600 - Professional Services 22-23
I 41910 - Planning and Zoning 24-25
I 41940 - Municipal Building - City Hall 26-27
42100 - Police 28-29
I 42200 - Fire Protection 30-31
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Departmental Budgets (cont.) PAGE I
42400 - Protective Inspection 32-33 I
42700 - Animal Control 34-35 I
43010 - City Engineer 36-37
43050 - Public Works Service 38-39 I
43100 - Streets and Roadways 40-41 I
43125 - Snow and Ice Removal 42-43
43160 - Traffic Control/Street Lighting 44-45 I
43200 - Sanitation/Waste Removal/Weeds 46-47 I
43250 - Tree Maintenance 48-49
45200 - Parks and Recreation 50-51 I
Water Fund I
Water Operating I
Adopted 2000 Revenues and Expenses 52-53
Water Debt Service I
Adopted 2000 Revenues and Expenses 54-55 I
Sewer Fund
Adopted 2000 Revenues and Expenses 56-57 I
Recyclina Fund I
Adopted 2000 Revenues and Expenses 58-59 I
Stormwater Manaaement Fund I
Adopted 2000 Revenues and Expenses 60-61
liquor Fund I
Adopted 2000 Revenues and Expenses 62-63 I
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I SECTION II. DETAIL BUDGETS
I General Fund
Departmental Budgets
I 41110 - Mayor and Council 64-65
I 41300 - Administrator 66-67
41400 - General Government 68-69
I 41500 - Finance 70-71
I 41600 - Professional Services 72-73
41910 - Planning and Zoning 74-75
I 41940 - Municipal Building - City Hall 76-77
I 42100 - Police 78-79
42200 - Fire Protection 80-81
I 42400 -.Protective Inspection 82-83
I 42700 - Animal Control 84-85
43010 - City Engineer 86-87
I 43050 - Public Works Service 88-89
I 43100 - Streets and Roadways 90-91
43125 - Snow and Ice Removal 92-93
I 43160 - Traffic Control/Street Lighting 94-95
I 43200 - SanitationlWaste RemovallWeeds 96-97
43250 - Tree Maintenance
98-99
I 45200 - Parks and Recreation 100-101
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Water Fund
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102-103 I
104-107
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108-109 I
11 0-111 I
112-113
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114-11 5 I
116-11 7 I
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118-119
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Water Operatinq
Adopted 2000 Revenues
Adopted 2000 Expenses
Water Debt Service
Adopted 2000 Revenues and Expenses
Sewer Fund
Adopted 2000 Revenues
Adopted 2000 Expenses
Recyclinq Fund
Adopted 2000 Revenues and Expenses
Stormwater Manaaement Fund
Adopted 2000 Revenues and Expenses
Liquor Fund
Adopted 2000 Revenues and Expenses
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CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (612) 474-3236
FAX (612) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
November 30, 1999
Honorable Mayor, City Council members,
Residents of the City of Shorewood:
Presented for your consideration is the Proposed 2000 Operating Budget. This
document, upon adoption by the City Council, becomes the guide for the delivery of
services to the residents of the city in the coming year. The budgets anticipate the level
of funding necessary for the City to provide these services..
There are a number of items to be aware of in considering the proposed budget and tax
levy. The budget was prepared according to priorities and programs that the Council
has identified. The budget allocates funding to achieve these priorities and maintain
quality programs in the City. The budget for the coming year was prepared in
consideration of many variables, such as changes in property class rates, changes in
non-tax revenues, continuation of levy limitations, and a concerted effort to preserve the
integrity of the General Fund balance. Each of these and other factors had a profound
effect on the preparation of the budget. Growth in the tax base of the City, types and
quality of services provided by the City, continuation and revision of the Capital
Improvements Program, among other factors, were also carefully considered, while
conforming to the City Council's Statement of Purpose, Goals and Expectations.
Finally, the budget continues in the tradition of being fiscally conservative. It continues
to be our purpose to provide' a value in municipal services to our residents to assure
compliance with community laws and standards, and to keep residents informed of
these services, laws and standards. Our goal is to do thi.s in sljch an efficient, friendly
manner that residents feel good about being citizens of the Shorewood community.
This budget is proposed as a guide to fulfilling our purpose and reaching our goal.
The City is continuing its efforts in capital improvements through the revision of the
Capital Improvement Program (CIP). The CIP continues to provide the planning which
is essential in meeting the city's goals for improvements in its infrastructure and
equipment over the next five years, and provides a sound financial plan for achieving
those goals. The fund transfers scheduled for the 2000-2004 CIP to finance future
capital projects are incorporated into this document.
The budget being submitted for your consideration assumes a growth in expenditures
and transfers to capital funds of 3.78% from 1999. Changes in expenditures include
increases in staff salary and benefit adjustments, public safety (police and fire
protection, animal control, etc.), assessing services, continued efforts in the CIP
n1
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Excess balances in this fund will accumulate as a reserve for future water debt
retirement.
There is good news for residents regarding sewer rates for coming year. Because our
treatment costs have decreased, we are proposing a decrease in the sewer rates from
$65 to $60 per quarter. This is a 7.69% reduction in the sewer rate. The Sewer Fund
budget anticipates the continuation of two programs for 2000: the Inflow and Infiltration
(I & I) Reduction program and Lift Station Refurbishing program. The reduction of inflow
and infiltration (I & I) into the sewer system has been a priority for several years. The
major components of this program are the preparation of an I & I plan, cleaning and
televising sewer mains to find I & I problems and repairing them, and the sealing of
sewer manhole covers. The goal of the program is to ultimately reduce the amount of
flow being treated, thereby reducing our sewage treatment costs. The second program
has a goal of refurbishing our aging lift stations at a rate of two stations per year over
the next several years.
Recycling Fund expenses will remain about the same in 2000 as in 1999. The City's
contract with E-Z Recycling continues at the same rate through 2000. The city clean-
up held in the Spring and the Fall leaf drop-off site are also budgeted in this fund and
will continue to be financed the same way next year as they were in prior years. No
increase in the residential recycling fee is budgeted for the coming year.
The Stormwater Management Fund budget includes a continued effort toward small
drainage projects and repairs. In addition, the budget includes funding for the proposed
Gideon Glen drainage project. Funding for this project is anticipated from several
sources, including the Minnehaha Watershed District, other grants and the Stormwater
fund. Only the City's anticipated costs have been budgeted from this fund.
Sales from Liquor operations have trended higher in 1999 and are expected to increase
again in 2000. Net income from total operations is projected to be just under $22,000,
continuing the trend of a profitable operation. Due to this increased profitability, for the
first time in several years, it was possible to budget a transfer to the General Fund of
$10,000 from the Liquor Fund.
In considering and approving these budgets, the City Council is'moving toward its goals
and priorities and is, most importantly, being responsive to the service needs and
concerns of the residents of the City, both now and into the future. We, therefore,
recommend the adoption of the 2000 Operating Budgets and the 1999/2000 Property
Tax Levy.
.',.~-
~espectfully submitted,
~' (l i1 /
/. , .. vvW L- I/trtl, 'lyL..
ames C. Hurm
, City Administrator/Clerk
'\"-
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GENERAL FUND SUMMARY I
2000 ADOPTED BUDGET
Actual Actual Budget YTD Oct Annual Proposed Adopted I
1997 1998 1999 1999 EST -99 2000 2000
Revenues and Other Sources
Property Taxes 1,703,509 1,776,852 1,862,058 923,205 1,862,058 1,936,779 1 ,936,779
Licenses and Permits 236,672 223,248 172,400 148,685 166,885 195,850 195,850 I
Intergovernmental 450,186 532,359 467,655 237,671 467,748 453,811 453,811
Fines and Forfeitures 76,340 73,337 80,000 79,713 100,000 95,000 95,000
Charges for Service 63,209 34,297 52,100 29,846 52,100 54,100 54,100 I
Miscellaneous Revenue 140,172 117,732 120,700 96,359 130,000 143,700 143,700
Total Revenues 2,670,088 2,757,825 2,754,913 1,515,479 2,778,791 2,879,240 2,879,240
Expenditures I
General Government
Mayor and Council 53,748 54,490 76,008 56,037 81 ,272 96,904 96,904 I
Administration 102,995 110,132 104,535 85,390 105,791 108,253 108,253
General Government 108,639 121,657 114,348 97,459 118,504 121,578 121,578
Finance 103,404 109,414 107,857 . 89,951 112,053 118,453 118,453
Professional Services 174,034 274,063 152,000 106,921 147,858 146,400 146,400 I
Planning and Zoning 98,338 108,895 103,651 89,516 107,404 124,521 124,521
Municipal Building 138,211 127,602 130,100 80,917 131,547 130,450 130,450
Total General Government 779,369 906,253 788,499 606,191 804,429 846,559 846,559 I
Public Safety
Police 505,479 539,120 553,428 487,949 552,728 557,945 557,945 I
Fire Protection ' 152,348 156,623 166,355 127,004 166,355 171,175 171,175
Protective Inspection 72,877 75,159 84,112 54,203 79,218 86,090 86,090
Animal Control 13,367 17,458 18,000 15,489 18,500 21,000 21,000
Total Public Safety 744,071 788,360 821,895 684,645 816,801 836,210 836,210 I
Public Works I
City Engineer 79,436 92,528 102,477 67,864 96,273 100,466 100,466
Public Works Services 222,269 225,794 205,190 193,118 234,255 248,338 248,338
Streets and Roadways 126,671 94,444 131,691 93,098 126,700 131,027 131,027
Snow and Ice Removal 42,404 22,456 44,817 25,931 44,987 46,578 46,578 I
Traffic Control/Street Lights 38,923 39,289 38,500 29,964 39,500 39,100 39,100
SanitationlWaste Removal 5,105 110,120 4,616 2,964 3,887 4,125 4,125
Tree Maintenance 16,383 13,137 22,222 12,957 22,266 22,099 22,099 I
Total Public Works 531,191 597,768 549,513 425,896 567,868 591,733 591,733
Culture and Recreation I
Parks and Recreation 115,193 110,287 148,606 91,955 127,658 137,938 137,938
Total Culture and Recreation 115,193 110,287 148,.606 91,955 127,658 137,938 137,938
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Total Expenditures 2,169,824 2,402,668 2,308,513 1,808,687 2,316,756 2,412,440 2,412,440
Total Revenues Over (Under) I
Expenditures 500,264 355,157 446,400 (293,208) 462,035 466,800 466,800
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I GENERAL FUND SUMMARY
2000 ADOPTED BUDGET
I Actual Actual Budget YTD Oct Annual Proposed Adopted
1997 1998 1999 1999 EST-99 2000 2000
Fund Transfers In
I Liquor Fund 0 0 0 0 0 10,000 10,000
Street Reconstr Fund 0 10,000 32,000 32,000 32,000 0 0
Trail Fund 0 3,000 6,000 6,000 6,000 3,000 3,000
Sewer Fund 0 0 6,000 6,000 6,000 10,000 10,000
I Water Fund 0 0 2,400 2,400 2,400 5,000 5,000
Total Transfers In 0 13,000 46,400 46,400 46,400 28,000 28,000
I Fund Transfers Out
Equip Replacemt Fund (Pol) 0 800 800 800 800 800 800
Equip Replacemt Fund (PW) 109,395 113,225 107,009 107,000 107,000 112,000 112,000
I Street Reconstr Fund 290,000 340,000 360,000 360,000 360,000 347,000 347,000
Park Capital Imp Fund 20,000 10,000 0 0 0 10,000 10,000
Public Facilities Fund 15,000 15,000 15,000 15,000 15,000 15,000 15,000
I Stormwater Mgmt Fund 10,000 10,000 10,000 , 10,000 10,000 10,000 10,000
Total Fund Transfers Out 444,395 489,025 492,800 492,800 492,800 494,800 494,800
I Excess (Deficiency) of Revenues and
Other Financing Sources Over
Expenditures and Other Uses 55,869 (120,868) 0 (739,608) 15,635 0 0
I Amounts to be Provided from
General Fund Balance 0 0 0 739,608 (15.635) 0 0
I General Fund Balance Janual)' 1 1,523,041 1 ,578.910 1,458,042 1,458,042 1,458,042 1,473,677 1,473,677
General Fund Balance December 31 1,578,910 1,458,042 1,458,042 718,434 1,473,677 1,473,677 1,473,677
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FEBRUARY, 1999
JUNE 23, 1999
JUNE 23 -
JULY 23, 1999
JULY 23 -
AUGUST 11, 1999
AUGUST 1, 1999
AUGUST11-
AUGUST 26, 1999
AUGUST 20, 1999
AUGUST 26, 1999
AUGUST 30, 1999
SEPTEMBER 13, 1999
CITY OF SHOREWOOD
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2000 BUDGET PREPARATION CALENDAR
Budget priorities an objectives for the ensuing year are
established by the City Council
Budget worksheets distributed to Department Heads and
Administrator
Departmental budgets are prepared
Departmental budgets are reviewed with
Administrator and Finance Director
Dept. of Revenue advises City of 2000 Local Government
Aid and HACA amounts
Departmental budgets are revised and budget is
assembled for Council workshop(s)
County informs City of county and school board(s) public
hearing dates
Council receives proposed 2000 budget
Workshop with Council to review proposed 2000 budget
(Tentative)
City Council approves preliminary 2000 Tax Levy and
Budget and sets two public hearing dates
City Council holds public hearing to approve resolution
authorizing tax rate increase for 2000
SEPTEMBER 15,1999 Preliminary 2000 Tax Levy and Budget certified to County
Auditor
SEPTEMBER 15 -
NOVEMBER 30, 1999
AFTER NOVEMER 10
AND ON OR BEFORE
NOVEMBER 24, 1999
Inform County of public hearing dates
Council reviews and revises proposed budget
County mails notice of proposed property tax
increase to all property owners
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CITY OF SHOREWOOD
2000 BUDGET PREPARATION CALENDAR (CaNT.)
TWO TO SIX DAYS
BEFORE PUBLIC
HEARING DATE
DECEMBER 6, 1999
DECEMBER 13, 1999
DECEMBER 13, 1999
ON OR BEFORE
DECEMBER 28, 1999
ON OR BEFORE
March 13, 2000
City publishes 1/8 page ad of public hearing
dates in official newspaper
Council holds public hearing on proposed 2000 Budget and
T ax Levy (Tentative)
Council holds continuation public hearing, if necessary
Council adopts final 2000 Budget and Tax Levy at the
subsequent hearing
City certifies final 2000 Tax Levy and Budget
to County Auditor
City certifies compliance with Truth in Taxation requirements
to Dept. of Revenue
2000 Budget is submitted to GFOA Distinguished
Budget Presentation Awards Program
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ORGANIZATIONAL CHART - CITY OF SHOREWOOD
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I CITY ATIORNEY ~- - CITY COUNCIL BOARDS &
...-
COMMISSIONS
,
, - PLANNING COMMISSION
, CITY ADMINISTRATOR I - PARK COMMISSION
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L1QUOI~ ENGINEElUNG FINANCE ADMINISTUATION I)LANNING I)UULIC ..UULlC SAFETY
& ZONING WORKS (CONTRACT)
- Off-Sale - Engineering Svcs. - Personnel - Generul Government - Planning - Building & Grounds - Police - 4-Cily Joint
Retail - Project Mgmt. - Accounting - Licensing - Zoning - Recycling (Contract) Services *
- Payroll . Elections Administration '. Tree Maintenance - Patrol
- Investments - Records - Property - Park Maintenance - Disaster
- Utility Billing - Legal Publications Records - Street Mainenance Preparedness
- Accts. Payable - Public Information - Inspection - Equipment Maintenance - Investigation
- Accts. Recble. - Recreation Progrnms - Stormwater System - Public Service
- Special - Park Planning . Street Lighting . Fire. Excelsior/
Assessments (Contract) - Sanitation/Weeds Mound
- Budgeting - Assessor (Contract) - Janitor Services - Fire prevention/
- MIS - Cable TV - (Contmct) tiref1ghting
- Purchasing Franchise - Utility Maintenance - Animal Control -
(Contruct) Chaflllll~sclI
I CITIZENS I
* Mayor is City's representative on joint governing board.
December, 1997
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CITY OF SHOREWOOD
ADOPTED 2000 GENERAL FUND REVENUES
CHARGES FOR SERVICE
1.9%
TRANSFERS
AND MISC
6.0%
FINES AND FORFEITS
2.9%
1.0
INTERGOVERNMTAL
16.7%
LICENSES AND PERMITS
6.1%
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AD VALOREM
PROPERTY TAX
66.4%
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CAPITAL EQUIP
3.9%
......
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PUBLIC WORKS
20.4%
CONTINGENCY
1.2%
CITY OF SHOREWOOD
ADOPTED 2000 GENERAL FUND EXPENDITURES
PARK CAPITAL TFR
0.3%
~
STREET PROJECTS
11.9%
GENERAL GOVT
28.0%
POLICE
'19.2%
CAPITAL TRANSFERS
0.9%
PARKS
4.7%
OTHER PUB SAFETY
3.7%
FIHE
5.9%
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SUMMARY OF EXPENDITURES
GENERAL FUND
2000 ADOPTED BUDGET
BUDGET ANNUAL BUDGET BUDGET
DEPT ACTUAL ACTUAL ADOPTED YTD OCT ESTIMATE PROPOSED ADOPTED
NO. DEPARTMENT 1997 1998 1999 1999 1999 2000 2000
41110 Mayor and Council 53,748 54,490 76,008 56,037 81,272 96,904 96,904
41300 Administration 102,995 110,132 104,535 85,390 105,791 108,253 108,253
41400 City Cieri< 108,639 121,657 114,348 97,459 118,504 121,578 121,578
41500 Finance 103,404 109,414 107,857 89,951 112,053 118,453 118,453
41600 Professional Services 174,034 274,063 152,000 106,921 147,858 146,400 146,400
41910 Planning & Zoning 98,338 108,895 103,651 89,516 107,404 124,521 124,521
41940 Municipal Building (City Hall) 138,211 127,602 130,100 80,917 131,547 130,450 130,450
Capital Transfer - Office Equip 15,000 15,000 15,000 15,000 15,000 15,000 .. 1E.JIDD:::::>
42100 Police 505,479 539,120 553,428 487,949 552,728 557,945 557,945
Capital Transfer - Equip 0 800 800 800 800 800 //-aOO)
\~.~....
42200 Fire 152,348 156,623 166,355 127,004 166,355 171,175 171,175
42400 Protective Inspection 72,877 75,159 84,112 54,203 79,218 86,090 86,090
42700 Animal Control 13,367 17,458 18,000 15,489 18,500 21,000 21,000
43010 City Engineer 79,436 92,528 102,477 67,864 96,273 100,466 100,466
43050 Public Works Service 222,269 225,794 205,190 193,118 234,255 248,338 248,338
Capital Transfers - Equip & Storm 119,395 123,225 117,000 117,000 117,000 122,000 122,000
43100 Streets & Roadways 126,671 94,444 131,691 93,098 126,700 131,027 131,027
Capital Transfer - Street Imps 290,000 340,000 360,000 360,000 360,000 347,000 347,000
43125 Snow & Ice Removal 42,404 22.456 44,817 25,931 44,987 46,578 46,578
43160 Traffic Control/Street Lighting 38,923 39,289 38,500 29,964 39,500 39,100 39,100
43200 SanitationlWaste RemovallWeeds 5,105 110,120 4,616 2,964 3,887 4,125 4,125
43250 Tree Maintenance 16,383 13,137 22,222 12,957 22,266 22,099 22,099
45200 Parks & Recreation 115,193 110,287 148,606 91,955 127,658 137,938 137,938
Capital Transfer - Park Imps 20,000 10,000 0 0 0 10,000 10,000
TOTAL GENERAL FUND EXPENDITURES 2,614,219 2,891,693 2,801,313 2,301,487 2,809,556 2,907,240 2,907,240
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FUND:
1 01 General
DEPARTMENT MISSION:
The Mayor and City Council set policy for the City
and provide general direction to the Administrator in
policy implementation. The department budget
supports council development, information efforts and
special City associations and programs.
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DEPARTMENT Mayor and Council
DEPT NO:
41110
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DESCRIPTION OF ACTIVITY:
The City Council meets twice montly and in periodic special workshops to consider
and adopt legislative and administrtive policies that pertain to the services
provided to citizens.
OBJECTIVES:
- Undertake a strategic planning effort in the first quarter of 2000
HIGHLIGHTS/COMMENTS:
Staffing:
City Council Salaries
Supplies/Materials:
Awards and misc. supplies
Support Services:
Christmas Lake Milfoillnspections (2)
Strategic Planning Consultant
Conferences and Seminars
Appreciation Function for City Volunteers/Staff
City Newsletters (12) & Council Brochure
Lake Minnetonka Conservation District (LMCD)
Assn of Metro Municipalities
League of MN Cities
Excelsior Chamber of Commerce July 4th Fireworks
Charges, Fees & Other:
Council Contingency
I FUND: 101 DEPARTMENT: Mayor and Council DEPT 41110
I BUDGET Actual Actual Budget YTD Oct Annual Requested Proposed Adopted
ITEM 1997 1998 1999 1999 Est-99 2000 2000 2000
I Staffing 13,564 13,564 13,564 11,303 13,564 13,564 13,564 13,564
I Supplies/Materials 1,207 1,300 1,200 1,350 1 ,400 1,200 1,200 1,200
Support Services 38,977 39,626 41,735 43,384 46,799 41,500 48,400 48,400
I Charges, Fees & Other 0 0 19,509 0 19,509 0 33,740 33,740
I Capital Outlay 0 0 0 0 0 0 0 0
Transfers 0 0 0 0 0 0 0 0
I TOTAL 53,748 54,490 76,008 56,037 81,272 56,264 96,904 96,904
I SERVICE INDICATORS:
Seminars, Conferences &
Schools Attended 1 1 3 3 6 5 5 5
I Newsletters Published 10 12 12 6 12 12 12 12
No. of Council Mtgs. 24 24 24 20 24 24 24 24
I No. of Workshops/Speci 25 36 12 27 31 24 24 24
Agenda Items 418 591 400 474 600 500 500 500
Ordinances &
I Resolutions Adopted 132 135 140 105 120 130 130 130
I COST INDICATORS:
Expenditures 53,748 54,490 76,008 56,037 81,272 56,264 96,904 96,904
I - Program Revenues
I = Levy Dollars 53,748 54,490 76,008 56,037 81,272 56,264 96,904 96,904
I STAFFING:
Part time:
I Mayor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Council members 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00
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FUND:
101 General
DEPARTMENT MISSION:
To implement policy established by the City Council; offer
staff support to the City Council in its policy making role;
and manage day-to-day operations of the City in a manner
consistent with established City values to effectively and
efficiently meet set goals & objectives.
DEPARTMENT Administration
DEPT NO:
41300
DESCRIPTION OF ACTIVITY:
The City Administrator directs City departmental operations to ensure compiiance with
policies established by the City Council and with state and federal laws. The
department supports the City Council by managing Council agendas, directing the
flow of information and requests for action to the Council.
OBJECTIVES:
- Take a leadership role in intergovernmental cooperative efforts
in the Lake Minnetonka area
- Review City objectives each quarter in detail
- Be active in regional housing issues
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
Maintenance contracts on computer equipment
Miscellaneous books & supplies
Support Services:
Labor Relations Associates Contract
Conference, mileage, meetings & seminars
Memberships to ICMA, MCMA, MAMA, MPELRA & Rotary
FUND:
101 General
DEPARTMENT MISSION:
Provide staff support for the City Council including
preparation of agendas and meeting. packets.
Responsible for City Clerk functions including
elections, records retention, notices and licenses.
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DEPARTMENT City Clerk
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DEPT NO:
41400
DESCRIPTION OF ACTIVITY:
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This department prevides fer the preparation for and supervision of State/Federal Primary
City General and Special elections by the Deputy City Clerk. It also provides for general
reception and secretarial duties in the City offices, as well as the recording secretary for
City Council meetings. The Deputy Clerk is the official recordkeeper of minutes and permanent
records, and supervises all staff in this area. This department is responsible for all licensing
fuctions. It also oversees implementation of the City communications plan and provides for the
administration and maintenance of the city hall computer network.
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OBJECTIVES:
- Add dynamic aspect to web site, allowing visitors to communicate better with City Hall via the web
- Improve City newsletter through the addition of more community pictures and/or articles
- Improve response time to residents making general inquiries through various communications tools
- Increase youth awareness of local government issues through active involvement with school officials
and instructors through programs such as student election judges
- Reduce computer consulting fees through expanded in-house knowledge of computer network
- Monitor and report on effectiveness of communications plan _
- Develop orientation package for new council members, commission members and staff
- Develop hiring manual for city positions setting uniform practices for each
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HIGHLIGHTS/COMMENTS:
Staffing:
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Includes step increases for full time employees,
part-time communications tech & election judges
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Supplies/Materials:
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Office supplies
Maintenance contracts for computer printers
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Support Services:
Conference, mileage and Seminars
Publication of legal notices for all General Fund Depts
Council Recording Secretary
Computer Consulting and Training
Memberships to IIMC, MCFOA & Municipals
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Capital Outlay:
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Flags for voting precincts
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FUND:
101 General
DEPARTMENT MISSION:
To administer financial policies of the City; perform
accounting functions for all fund types; invest
available funds in accordance with State Statutes;
oversee City insurance policies; and provide for
timely reporting of financial matters to City Council
staff and the public.
DEPARTMENT Finance
DEPT NO:
41500
DESCRIPTION OF ACTIVITY:
Finance is responsible for processing all financial transactions of the City in accordance with
Federal, State and Local laws, and in compliance with Generally Accepted Accounting Principles.
Transactions include accounts payable, account receivable, payroll, investments, utility billing,
special assessments, risk management, personnel benefits and financial reporting. The
Finance Director is responsible for the preparation and administration of the City budget.
OBJECTIVES:
- Prepare annual budget document and submit to GFOA Distinguished Budget
Award Program
- Prepare CAFR for submittal to GFOA Certificate of Achievement Program
- Provide monthly reports to staff, quarterly reports to City Council
- Review debt issues and make recommendations on debt structure
- Review and Update financial policies and procedures
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
Computer checks & budget supplies
Finance software support and maintenance
Miscellaneous supplies
Support Services:
Conferences, Mileage, Meetings, Education & Seminars
Publication of Financial Statements & Budgets
Memberships to GFOA & MGFOA
Subscription to GFOA periodicals
Submittal fee - GFOA Certificate of Excellence Program
Submittal fee - GFOA Distinguished Budget Award Program
Bank & Broker service charges
Capital Outlay:
I FUND: 101 DEPARTMENT: Finance DEPT 41500
I BUDGET Actual Actual Budget YTD Oct Annual Requested Proposed Adopted
ITEM 1997 1998 1999 1999 EST-99 2000 2000 2000
I Staffing 93,915 97,242 96,057 82,776 101,079 111,084 107,303 107,303
Supplies/Materials 2,518 4,410 3,900 775 2,900 2,900 2,900 2,900
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Support Services 6,971 7,478 7,900 6,400 8,074 8,250 8,250 8,250
I Charges & Fees 0 0 0 0 0 0 0 0
Capital Outlay 0 284 0 0 0 0 0 0
I Transfers 0 0 0 0 0 0 0 0
TOTAL 103,404 109,414 107,857 89,951 112,053 122,234 118,453 118,453
I SERVICE INDICA TORS:
I No. Monthly Statements 11 12 ..... 10 12 12 12 12
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No. Accounts Payable
Checks Issued 2,216 2,070 2,300 2,281 2,700 2,500 2,500 2,500
I Utility Bills Sent 10,769 10,850 10,930 8,300 11,000 11,000 11,000 11,000
No. of Payroll Checks
I Issued 1,119 1,123 1,275 935 1,100 1,100 1,100 1,100
No. of Sp. Assess.
Rolls Maintained 23 23 28 23 23 23 23 23
I COST INDICATORS:
Expenditures 103,404 109,414 107,857 89,951 112,053 122,234 118,453 118,453
I - Program Revenues
Interest Earnings 95,709 99,370 95,000 79,887 95,000 105,000 105,000 105,000
Sp. Assess. Searches 390 415 700 45 75 300 300 300
I = Levy Dollars 7,305 9,629 12,157 10,019 16,978 16,934 13,153 13,153
STAFFING:
I Full time:
Finance Dir 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Sr Acctg Clerk .60 .60 .60 .60 .60 .60 .60 .60
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FUND:
101 General
DEPARTMENT MISSION:
Provide contracted professional services to the City
including general legal, prosecution, financial
audit and property assessment.
DEPARTMENT Professional Services
DEPT NO:
41600
DESCRIPTION OF ACTIVITY:
This department provides for contracted legal, assessing and auditing services for the
City. Legal services include general counsel to the City Council, litigation and
prosecution of criminal misdemeanors. Assessing services provide property valuation
information for tax purposes. Audit services provide for the annual financial audit required
by Minnesota State Statutes.
OBJECTIVES:
- Contain costs on contracted professional services
- Attempt to utilize mediation services to avoid litigation
HIGHLIGHTS/COMMENTS:
Supplies/Materials:
Supplies for City Assessor
Support Services:
Includes general legal fees and prosecutions, mediation services, assessing contract
and annual audit services
Charges and Fees:
Court Awards from Litigation
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FUND: 101 DEPARTMENT: Professional Services DEPT 41600
I BUDGET Actual Actual Budget YTD Oct Annual Requested Proposed Adopted
ITEM 1997 1998 1999 1999 EST -99 2000 2000 2000
I Staffing 0 0 0 0 0 0 0 0
I Supplies/Materials 1,292 975 1,000 0 0 0 0 0
Support Services 167,212 156,607 151,000 100,637 141,574 146,400 146.400 146,400
I Charges & Fees 5,530 116.481 0 6,284 6,284 0 0 0
I Capital Outlay 0 0 0 0 0 0 0 0
Transfers 0 0 0 0 0 0 0 0
I TOTAL 174,034 274,063 152,000 106,921 147,858 146,400 146,400 146,400
I SERVICE INDICATORS:
No. of parcels 2,932 2,975 2,990 2,990 2,990 3,050 3,050 3,050
I No. of litigations 6 8 5 7 8 5 5 5
No. of City Funds 23 21 23 20 22 22 22 22
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I COST INDICATORS:
Expenditures 174,034 274,063 152,000 106,921 147,858 146,400 146,400 146,400
I - Program Revenues
Fines 18,100 18,100 18,100 18,100 18,100 19,300 19,300 19,300
I = Levy Dollars 155,934 255,963 133,900 88,821 129,758 127,100 127,100 127,100
I Other Dollars
STAFFING:
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FUND:
101 General
DEPARTMENT MISSION:
Guide and control the physical development of
the community. Coordinate and implement long
range city-wide and area planning activities.
DEPARTMENT Planning & Zoning
DEPT NO:
41910
DESCRIPTION OF ACTIVITY:
This department is responsible for the review of development proposals, preparing and updating
the City's Comprehensive Plan, and other long range planning activities. It provides for
administration and enforcement of the City's zoning codes, and preparation and upkeep of
zoning, subdivision, floodplain and other planning and zoning related ordinances.
OBJECTIVES:
- Establish an action plan to implement Comprehensive Plan
- Complete GIS parcel data base
- Update/enhance city maps
- Update/enhance procedure handouts
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Intern for Land Conservation/Environment Committee
Supplies/Materials:
Maintenance contracts for computer & office equipment
Miscellaneous supplies
Support Services:
Database Technical Assistance
Recording Secretary for Planning Commission Meetings
Air time for cellular phone
Conferences, mileage, meetings & seminars
Land Conservation/Environment Committee expenses
Memberships to APA, MN APA, Sensible Land Use Coalition
Subscriptions to APA Journal & Zoning News
Charges & Fees:
Capital Outlay:
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FUND: 101 DEPARTMENT: Planning & Zoning DEPT 41910
I BUDGET Actual Actual Budget YTD Oct Annual Requested Proposed Adopted
ITEM 1997 1998 1999 1999 EST -99 2000 2000 2000
I Staffing 90,515 93.264 90,951 80,403 96,004 109,749 111,971 111,971
I Supplies/Materials 859 695 900 357 400 400 400 400
Support Services 6,197 14,652 11 .350 8,520 10,550 9,150 12,150 12,150
I Charges & Fees 0 0 0 0 0 0 0 0
Capital Outlay 767 284 450 236 450 0 0 0
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Transfers 0 0 0 0 0 0 0 0
TOTAL 98,338 108,895 103,651 89,516 107,404 119,299 124,521 124,521
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SERVICE INDICATORS:
I No. of zoning apps. 36 16 20 26 30 20 20 20
No. of zoning complnts 20 18 20 23 25 20 20 20
I Planning Comm. Meetin~ 12 12 12 10 12 12 12 12
Planning Comm. Work
Sessions 13 11 12 10 12 12 12 12
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I COST INDICATORS:
Expenditures 98,338 108,895 103.651 89,516 107,404 119,299 124,521 124,521
I - Program Revenues
Zoning Appl. Fees 10.871 2,915 8,000 3,032 8,000 5,000 5.000 5,000
I Bldg. Permit Carryover 149,587 134,173 73,388 81,964 71,528 93,484 93,484 93,484
(from Prot. Inspection)
= Levy Dollars (62,120) (28,193) 22,263 4,520 27,876 20,815 26,037 26,037
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STAFFING:
I Full time:
Planning Dir .95 .95 .95 .95 .95 .95 .95 .95
Planning Asst. .70 .70 .70 .70 .70 .70 .70 .70
I Part Time:
I Clerical 1.00 1.00
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FUND:
101 General
DEPARTMENT MISSION:
Provide for the physical operation of City Hall:
utilities; maintenance of office equipment and the
building structure; and provide for the City's general
liability, property, auto and workers' compensation
insurance,
DEPARTMENT Municipal. Bldg - City Hall
DEPT NO:
41940
DESCRIPTION OF ACTIVITY:
The Municipal Building department provides for maintenance of all equipment located in the City
Hall, and for janitorial services to furnish a clean environment in which to conduct City business.
General Liability, Property and Casualty insurance coverages are also provided under this department.
OBJECTIVES:
- Identify maintenance needs to avoid major investments in the future
- Identify options for maximum utilization of office space to avoid future additions
- Maintain existing facilities at current level or better utilizing staff to reduce maintenance costs
- Continue to dispose of outdated documentation in storage area
- Continue to promote community programs to enhance public facilities, such as "Adopt a Garden."
HIGHLIGHTS/COMMENTS:
Supplies/Materials:
Maintenance contracts for copiers, telephones and office equipment
Maintenance to city hall building
Software upgrades
City Hall supplies
Support Services:
City Hall janitorial, rug services, & pest control
Utilities and phone service for City Hall
Insurance coverage for all city depts except enterprise funds
Rental of postage meter and pop machine
Special Assessments on City owned property
Sales and Use Tax Payments
Charges & Fees:
Capital Outlay:
Senior Community Center Payment
Office Chair
Transfers:
Public Facilities Fund - Office Equipment
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FUND:
101 General
DEPARTMENT MISSION:
To provide a modem, flexible, full-service criminal
justice agency whichisresponsiveto community
needs.
DEPARTMENTPolice
DEPT NO:
42100
DESCRIPTION OF ACTIVITY:
The Police Department is a cooperative joint venture between the cities of Excelsior, Greenwood,
Shorewood and Tonka Bay. Through this venue, the department provides for the protection
of the safety and well-being of citizens in the community, the prevention and detection of
crime, and the enforcement of all local, state and federal laws in a cost-efficient manner.
Costs and staff are allocated to each of the participating cities proportionate to the amount of time
spent in each city. For 1999, the pro-rata share of costs and staff time for City of Shorewood
is estimated at 46.0%.
OBJECTIVES:
- Implement targeted traffic control program
HIGHLIGHTS/COMMENTS:
Supplies/Materials:
Service for civil defense sirens
Fuel /maintenence for Snowmobile
Support Services:
Police services contract for 2000
Full-time Traffic Control Specialist through March, 2000
Targeted Traffic Control
Prisoner expense, court officer expense, & booking fees
Annual Police Auxilliary Dinner
Transfers:
Transfer to Equipment Replacment Fund for Snowmobile Replacement
I FUND: 101 DEPARTMENT: Police DEPT 42100
I BUDGET Actual Actual Budget YTD Oct Annual Requested Proposed Adopted
ITEM 1997 1998 1999 1999 EST-99 2000 2000 2000
Staffing 0 0 0 0 0 0 0 0
I Supplies/Materials 1,132 36 1,600 401 900 600 600 600
Support Services 504,347 539,084 551,828 487,548 551,828 558,345 557,345 557,345
Charges & Fees 0 0 0 0 0 0 0 0
I Capital Outlay 0 0 0 0 0 0 0 0
Transfers 0 800 800 800 800 800 800 800
TOTAL 505.479 539,920 554,228 488,749 553,528 559,745 558,745 558.745
I SERVICE INDICATORS:
Initial complaint reports 18,505 18,802 20,500 20,500 20,500 20,501
I Clearance rate - ICR's 97.5% 96.9% 97.0% TO BE SUPPLIED 97.0% 97.0% 97.0%
Part I crimes (serious) 214 242 250 250 250 250
Part II crimes (other) 568 650 625 BY POLICE CHIEF 625 625 625
I Clearance rate (Parts I & II) 58.0% 55.0% 58.0% 58.0% 58.0% 58.0%
Statewide clearance rate 42% Unknown Unknown WHEN AVAILABLE Unknown Unknown Unknown
I Citations issued 4,539 4,625 4,500 4,500 4,500 4,500
Police vehicles 8 8 9 9 9 9
Shorewood demand 46.1% 45.9% 46.0% 45.5% 45.5% 45.5%
I COST INDICATORS:
Expenditures 505,479 539,920 554,228 488,749 553;528 559,745 558,745 558,745
I - Program Revenues
Fines 62,726 58,240 71,900 61,614 81,900 75,700 75,700 75,700
= Levy Dollars 442,753 477,194 482,328 427,135 471,628 484,045 483,045 483,045
I STAFFING:
Chief 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Lieutenant 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
I Sergeant 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00
Investigator * 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00
Patrol Officer 7.00 7.00 7.00 7.00 7.00 7.75 7.75 7.75
Shorewood Traffic Control Offic 1.00 1.00 1.00 1.00 1.00 0.25 0.25 0.25
I Administrative Clerk 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Clerk/Typist (part time) ** 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00
I * 1 Juvenile Specialist ** 2 Part time @ .6
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FUND:
.101 General
DEPARTMENT MISSION:
Provide the highest possible quality of fire
suppression, prevention and eduction. services,
and First Responder emergency medical services.
DEPARTMENT Fire Protection
DEPT NO:
42200
DESCRIPTION OF ACTIVITY:
Fire services are contracted by the City through the cities of Excelsior and Mound.
This department provides for the protection of life and property of the citizens of
the community through fire prevention and suppression, fire inspection, building inspection,
fire code enforcement and emergency medical services.
OBJECTIVES:
HIGHLIGHTS/COMMENTS:
Support Services:
Fire contracts with Mound ($7,236) and Excelsior ($166,939)
I FUND: 101 DEPARTMENT: Fire Protection DEPT 42200
I BUDGET Actual Actual Budget YTD Oct Annual Requested Proposed Adopted
ITEM 1997 1998 1999 1999 EST-99 2000 2000 2000
Staffing 0 0 0 0 0 0 0 0
I Supplies/Materials 0 0 0 0 0 0 0 0
Support Services 151,893 156,623 166,355 127,004 166,355 171,175 171,175 171,175
I Charges & Fees 0 0 0 0 0 0 0 0
Capital Outlay 455 0 0 0 0 0 0 0
Transfers 0 0 0 0 0 0 0 0
I TOTAL 152,348 156,623 166,355 127,004 166,355 171,175 171,175 171,175
SERVICE INDICATORS:
I Fire calls 134 148 135 11 15 135 135 135
Rescue calls 124 126 125 95 120 125 125 125
I Inspection hours 19 225 25 27 27 25 25 25
Investigation hours 38 22 35 18 18 35 35 35
Other hours * 361 517 400 406 420 400 400 400
I Cost of emergency
response 138,323 141,243 149,255 109,904 149,255 153,305 153,305 153,304
Cost of inspection/
I investigation 14,025 15,380 17,1 00 17,100 17,100 17,870 17,870 17,871
* includes plan review, paper work, complaint investigation, tank removals; burning permits, etc.
I COST INDICATORS:
Expenditures 152,348 156,623 166,355 127,004 166,355 171,175 171,175 171,175
I - Program Revenues 0 0 0 0 0 0 0 0
= Levy Dollars 152,348 156,623 166,355 127,004 166,355 171,175 171,175 171,175
STAFFING:
I Chief 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Asst. Chief 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
I Captain 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00
Lieutenants 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00
Fire Marshall 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
I Training Officer 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Firefighters 37.00 37.00 37.00 37.00 37.00 37.00 37.00 37.00
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FUND:
101 General
DEPARTMENT MISSION:
Enforce construction safety and related building
. . codes through plan review. and inspections.;
Enforce animal control ordinances.
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DEPARTMENT Protective Inspection
DEPT NO:
42400
DESCRIPTION OF ACTIVITY:
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This department provides for the issuance building and construction permits, review of
construction plans and specifications, enforcement of all building codes under the Uniform
Building Code, inspection of rental housing units, and inspection of zoning violations.
The department also provides for contractual animal control, which includes patrol, detention
and disposition of stray domestic animals.
- Increase and enhance public information through the development of at least
two handouts relative to building codes
- Explore joint inspection possibilities with adjoining communities
- Enhance environmental inspections
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OBJECTIVES:
Includes step increases
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HIGHLIGHTS/COMMENTS:
Staffing:
Supplies/Materials:
Maintenance contracts on computer and office equipment
Miscellaneous supplies
Support Services:
Contractual inspections during vacations, sick leave
Conferences, mileage, meetings & seminars
Printing of application forms
Membership to ICBO
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Charges & Fees:
Remittances to state of permit surcharges collected
Capital Outlay:
I FUNO: 101 DEPARTMENT: Protective Inspection
DEPT 42400
I BUDGET Actual Actual Budget YTD Oct Annual Requested Proposed Adopted
ITEM 1997 1998 1999 1999 EST -99 2000 2000 2000
I Staffing 61,488 64,599 72,287 51,928 75,122 81,466 82,040 82,040
Supplies/Materials 48 452 625 128 400 450 450 450
Support Services 3,017 2,957 4,200 2,147 3,696 3,600 3,600 3,600
I Charges & Fees 8,324 7,044 7,000 0 0 0 0 0
Capital Outlay 0 107 0 0 0 0 0 0
Transfers 0 0 0 0 0 0 0 0
I TOTAL 72.877 75,159 84,112 54,203 79,218 85,516 86,090 86,090
I SERVICE INDICATORS:
No. of permits issued
New Homes 41 35 30 21 30 50 50 50
I Additions/Other 630 623 550 552 600 600 600 600
Avg inspections/permit
New Homes 8-10 8-10 8-10 8-10 8-10 8-10 8-10 8-10
I Additions/Other 2-8 2-8 2-8 2-8 2-8 2-8 2-8 2-8
No. of complaints
I COST INDICATORS:
Expenditures 72,877 75,159 84,112 54,203 79,218 85,516 86,090 86,090
- Program Revenues
I Building Permits 213,593 201,336 150,000 136,097 150,000 175,000 175,000 175,000
State Surcharges 8,626 7,996 7,500 600 500 500 500
Rental Housing License~ 245 0 0 70 70 3,500 3,500 3,500
I = Levy Dollars (149,587) (134,173) (73,388) (81,964) (71,452) (93,484) (92,910) (92,910)
STAFFING:
Full time:
I Building Official 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Planning Dir .05 .05 .05 .05 .05 .05 .05 .05
Planning Asst .30 .30 .30 .30 .30 .30 .30 .30
I Secretary/Recept .10 .10 .10 .10 .10 .10 .10 .10
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FUNO:
101 General
DEPARTMENT MISSION:
Enforce animal control ordinances.
DEPARTMENTAnimal Control
DEPT NO:
42700
DESCRIPTION OF ACTIVITY:
The department provides for contractual animal control, which includes patrol, detention
and disposition of stray domestic animals.
OBJECTIVES:
HIGHLIGHTS/COMMENTS:
Staffing:
Supplies/Materials:
Support Services:
Animal control contracts with City of Orono and Claws. Paws & Hooves
Charges & Fees:
Capital Outlay:
I FUND: 101 DEPARTMENT: Animal Control DEPT 42700
I BUDGET Actual Actual Budget YTD Oct Annual Requested Proposed Adopted
ITEM 1997 1998 1999 1999 EST -99 2000 2000 2000
I Staffing 0 0 0 0 0 0 0 0
Supplies/Materials 0 0 0 0 0 0 0 0
Support Services 13,367 17,458 18,000 15,489 18,500 19,000 21,000 21,000
I Chaiges & Fees 0 n 0 0 n 0 0 0
v v
Capital Outlay 0 0 0 0 0 0 0 0
Transfers 0 0 0 0 0 0 0 0
I TOTAL 13,367 17,458 18.000 15,489 18,500 19,000 21,000 21,000
I SERVICE INDICATORS:
No. of Animal Complaints
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COST INDICATORS:
I Expenditures 13,367 17,458 18,000 15,489 18,500 19,000 21,000 21,000
- Program Revenues
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= Levy Dollars 13,367 17,458 18,000 15,489 18,500 19,000 21,000 21,000
I STAFFING:
Full time:
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FUND:
101 General
DEPARTMENT MISSION:
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DEPARTMENT City Engineer
Provide engineering and construction management
services for the City.
DEPT NO:
43010
- Complete an inventory of right-of-way needs on collector street system
- Keep construction project files up-to-date and accurate
- Communicate in written form to affected residents at least two
(2) times during a construction project
- Keep change orders at less than 5% of original contract amount
- Provide in-house engineering where feasible
- Provide good public relations with property owners adjacent to constru~tion projects
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DESRIPTION OF ACTIVITY:
This department is responsible for general engineering services in the City, as well as
preparation of feasibility studies, plans and specifications, and on-site inspection of
City projects. The City Engineer also reviews all development proposals and plans.
OBJECTIVES:
HIGHLIGHTS/COMMENTS:
Staffing:
90% of City Engineer/Public Works Director, including step increases
25% of full time clerical
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Supplies/Materials:
Computer maintainance/Upgrade
Books, Materials and Software
Support Services:
Contractual engineering for 2000
Contractual engineering technical assistance
Cellular phone Airtime
Conferences and mileage
Subscriptions and Memberships
Charges & Fees:
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I FUND: 101
DEPARTMENT: City Engineer DEPT 43010
I BUDGET Actual Actual Budget YTD Oct AnnuaL Requested Proposed Adopted
ITEM 1997 1998 1999 1999 EST-99 2000 2000 2000
I Staffing 62,236 72.312 84.327 59,330 78,273 82.883 83,316 83,316
I Supplies/Materials 43 390 1.050 698 1.050 1,050 1,050 1.050
I Support Services 17,024 19,676 17.100 7,836 16,800 16,100 16.100 16,100
Charges & Fees 0 0 0 0 0 0 0 0
I Capital Outlay 133 150 0 0 150 0 0 0
Transfers 0 0 0 0 0 0 0 0
I TOTAL 79,436 92,528 102,477 67,864 96,273 100,033 100,466 100,466
I SERVICE INDICATORS:
City Engineer
Hrs spent on City Projec 576 560 485 562 700 700 700 700
I Hrs charged to develope 117 10 55 40 45 45 45 45
I COST INDICATORS:
Expenditures 79,436 92.528 102,477 67,864 96,273 100,033 100,466 100,466
I - Program Revenues
Public Projects 27.270 21.015 28.000 20,363 25.000 33,000 33,000 33,000
I Private Projects 6.953 600 2,000 2,400 2,500 2,000 2,000 2,000
Other
I = Levy Dollars 45.213 70,913 72,477 45,101 68.773 65,033 65,466 65,466
I STAFFING:
Full time:
I City Engineer 1.00 1.00 1.00 0.90 0.90 0.90 0.90 0.90
Clerical 0.25 0.25 0.25 0.25 0.25 0.25 0.25
I Part time:
Clerical .50
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FUND:
101 General
DEPARTMENT MISSION:
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DEPARTMENT Public Works Service
DEPT NO:
43050
Provide supervision and support for an public
Works functions; provides for public works utilities,
shop and equipment maintenance and fuels
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DESCRIPTION OF ACTIVITY:
The Public Works Service department is responsible for all general public works duties,
maintenance of all public works equipment, and maintenance of the public works facility.
OBJECTIVES:
- Perform preventative maintenance on all equipment within 100 miles or 10 hours
of scheduled service
- Perform 90% of City building repairs and preventative maintenance using City personnel
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
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Supplies/Materials:
Includes motor fuel, maintenance of equipment and buildings, and inventory supply items
Support Services:
Uniforms for crew
Janitorial Services
Utilities and telephone service for public works building
Conference, mileage, meetings & seminars
Miscellaneous - damage to private property (mailboxes, etc)
Hazardous Waste Licenses
Miscellaneous equipment rentals
Memberships
Charges & Fees:
Capital Outlay:
Replacement Radio
Walk Behind Lawn Mower
Backpack Blower
Portable Generator
Transfers:
Transfer to Equipment Replacement Fund
I FUND: 101 DEPARTMENT: Public Works Service DEPT 43050
I BUDGET Actual Actual Budget YTD Oct Annual Requested Proposed Adopted
ITEM 1997 1998 1999 1999 EST -99 2000 2000 2000
I Staffing 173,382 174,984 147,540 147,255 177,374 186,713 188,513 188,513
I Supplies/Materials 32,008 34,642 35,700 30,906 37,077 35,700 35,700 35,700
Support Services 16,879 16,168 20,700 13,753 18,600 22,150 22,150 22,150
I Charges & Fees 0 0 0 0 0 0 0 0
I Capital Outlay 0 0 1,250 1,204 1,204 1,075 1,975 1,975
Transfers 119,395 123,225 117,000 117,000 117,000 122,000 122,000 122,000
I TOTAL 341,664 349,019 322,190 310,118 351.255 367,638 370,338 370,338
I SERVICE INDiCATORS:
No of Gopher One calls 2,622 2,640 2,600 2,801 3,300 2,800 2,800 2,800
No of vehicle repairs 105 102 110 105 110 110 110 110
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COST INDICATORS:
I Expenditures 341,664 349,019 322,190 310,118 351,255 367,638 370,338 370,338
I - Program Revenues
= Levy Dollars 341,664 349,019 322,190 310,118 351,255 367,638 370,338 370,338
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STAFFING:
I Full time:
I City Engineer/Pub Wks Dil 0.10 0.10 0.10 0.10 0.10
Supervisor of Oper. & Mail 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Lt Equip Oper 1.90 1.90 1.90 2.40 2.40 2.40 2.40 2.40
I Clerical 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25
Part time:
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FUND:
101 General
DEPARTMENT MISSION:
DEPARTMENT Streets & Roadways
DEPT NO:
43100
To maintainandupgrade.City.streets. parkingareas
and storm water control systems in an efficient and
economical manner
DESCRIPTION OF ACTIVITY:
Includes ongoing maintenance consisting of street patching, street sweeping, roadside mowing,
painting of lane markings, and minor storm sewer repair.
OBJECTIVES:
- Maintain the pavement management system to aid in scheduling of street projects
- Paint lane markings on all designated streets
- Sweep each City street at least once annually
- Mow roadsides at least twice annually
- Visually inspect storm drainage grates annually and repair as needed
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
Rock, gravel & bituminous for street & road repair
Support Services:
Safety training
Contracted road striping
Transfers:
Transfer to Street Replacement Fund
I FUND: 101 DEPARTMENT: Streets & Roadways DEPT 43100
I BUDGET Actual Actual Budget YTD Oct Annual Requested Proposed Adopted
ITEM 1997 1998 1999 1999 EST .99 2000 2000 2000
I Staffing 72,658 56,672 93,591 61,197 -85,824 90,764 91,927 91,927
I Supplies/Materials 32,733 34,022 32,000 28,959 32,000 33,000 33,000 33,000
Support Services 21,280 3,750 6,100 2,942 8,876 6,100 6,100 6,100
I Charges & Fees 0 0 0 0 0 0 0 0
I Capital Outlay 0 0 0 0 0 0 0 0
Transfers 290,000 340,000 360,000 360,000 360,000 347,000 347,000 347,000
I TOTAL 416,671 434,444 491,691 453,098 486,700 476,864 478,027 478,027
I SERVICE INDICATORS:
Miles of street
State 3 3 3 3 3 3 3 3
I County 2 2 2 2 2 2 2 2
City - MSA 9 9 9 9 -9 9 9 9
City - Local 46 49 49 49 49 49 49 49
I Miles Sealcoated 5 5 5 5 5 5 5 5
Tons of patch material 1,289 1,315 1,380 1,348 1 ,400 1,380 1,380 1,380
I COST INDICATORS:
Expenditures 416,671 434,444 491,691 453,098 486,700 476,864 478,027 478,027
I - Program Revenues
MSA Maintenance 13,750 13,750 13,750 13,750 13,750 13,750 13,750 13,750
Transfer from Street Fur 32,000 32,000 32,000
I Budgeted Reserve
= Levy Dollars 402,921 420,694 445,941 407,348 440,950 463,114 464,277 464,277
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STAFFING:
I Full time:
I Lt Equip Operators 2.20 2.20 2.20 2.00 2.00 2.00 2.00 2.00
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FUND:
101 General
DEPARTMENT MISSION:
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DEPARTMENT Snow&. Ice Removal
DEPT NO:
43125
Provide snow and ice control for. poblic streets and
City owned parking lots to ensure the safe and
efficient movement of traffic
DESCRIPTION OF ACTIVITY:
This department is reponsible for the plowing and removal of snow after a 2-inch or greater
snowfall has occured. Street sanding with a salt/sand mixture is used as a measure of ice control,
and is performed as needed.
OBJECTIVES:
- Remove snow and ice and complete salt/sand operations within 14 hours after
the end of a snow event
- Complete widening and clean up functions within 48 hours of a snow event
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
Sand and calcium chloride for ice control
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I FUND: 101 DEPARTMENT: Snow & Ice Removal DEPT 43125
I BUDGET Actual Actual Budget YTD Oct Annual Requested Proposed Adopted
ITEM 1997 1998 1999 1999 EST -99 2000 2000 2000
I Staffing 22,127 10,608 27,317 15,151 27,487 28,755 29,078 29,078
I Supplies/Materials 20,277 11,848 17,500 10,780 17,500 17,500 17,500 17,500
Support Services 0 0 0 0 0 0 0 0
I Charges & Fees 0 0 0 0 0 0 0 0
I Capital Outlay 0 0 0 0 0 0 0 0
Transfers 0 0 0 0 0 0 0 0
I TOTAL 42,404 22,456 44,817 25,931 44,987 46,255 46,578 46,578
I SERVICE INDICATORS:
Miles of street plowed 46 49 49 49 49 49 49 49
I Tons of salt used 310 211 250 205 250 250 250 250
I Tons of sand used 1,250 1,135 1,200 817 1,200 1,200 1,200 1,200
Manhours spent 1,216 690 1,000 690 1,000 1,000 1,000 1,000
I No. of cul-de-sacs 85 88 88 88 88 88 88 88
plowed
I COST INDICATORS:
I Expenditures 42,404 22,456 44,817 25,931 44,987 46,255 46,578 46,578
I - Program Revenues
MN Snow Removal Ail 5,520 0 0 0 0 0 0 0
I = Levy Dollars 36,884 22,456 44,817 25,931 44,987 46,255 46,578 46,578
STAFFING:
I Full time:
I Lt Equip Oper/Foreman .50 .50 .50 .50 .50 .50 .50 .50
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FUND:
101 General
DEPARTMENT MISSION:
Provide for street lighting and traffic signals at
intersections and other locations throughout the
City for the safety of pedestrians and vehicular
traffic
DEPARTMENT TrafficControllSt Lights
DEPT NO:
43160
DESCRIPTION OF ACTIVITY:
Includes maintenace of semaphores and traffic control devices, and maintenance/replacement
of regulatory and informational road signs. Provides for electricity for street lights and traffic control
devices.
OBJECTIVES:
HIGHLIGHTS/COMMENTS:
Supplies/Materials:
Maintenance to semaphores and Hwy 7 & Vine Hill Road, Christmas Lake Road,
County Road 19, Hwy 41 and Old Market Road
Street signs & posts
Support Services:
I FUND: 101 DEPARTMENT: Traffic Control/Street Lighting DEPT 43160
I BUDGET Actual Actual Budget YTD Oct Annual Requested Proposed Adopted
ITEM 1997 1998 1999 1999 EST -99 2000 2000 2000
I Staffing 0 0 0 0 0 0 0 0
I SuppiiesiMateriais 4,161 4,653 4,500 4,191 5,000 4,600 4,600 4,600
Support Services 34,762 34,636 34,000 25,773 34,500 34,500 34,500 34,500
I Charges & Fees 0 0 0 0 0 0 0 0
I Capital Outlay 0 0 0 0 0 0 0 0
Transfers 0 0 0 0 0 0 0 0
I TOTAL 38,923 39,289 38,500 29,964 39,500 39,100 39,100 39,100
I SERVICE INDICATORS:
No of street lights 182 187 190 188 188 190 190 190
I No of traffic signals 5 5 5 5 5 5 5 5
I COST INDICATORS:
I Expenditures 38,923 39,289 38,500 29,964 39,500 39,100 39,100 39,1 00
- Program Revenues
I = Levy Dollars 38,923 39,289 38,500 29,964 39,500 39,100 39,100 39,100
I STAFFING:
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FUND:
101 General
DEPARTMENT MISSION:
DEPARTMENT SanitationlWaste RmvlWeed~ Provide for the general sanitation and cleanliness
of the City and provide for the treatment of noxious
DEPT NO: 43200 weeds on City properties.
DESCRIPTION OF ACTIVITY:
Activities include spraying of boulevards and roadways for weed control, and clean-up
of properties in violation of City zoning and sanitation codes, as necessary.
OBJECTIVES:
- Aid in private property cleanup complaints
- Resolve 100% of weed complaints
HIGHLIGHTS/COMMENTS:
Staffing:
Miscellaneous staff time for property clean-ups
Support Services:
Miscellaneous property clean-ups
Contracted weed spraying services
I. FUND: 101 DEPARTMENT: Sanitation/Waste Removal/Weeds DEPT 43200
1 BUDGET Actual Actual Budget YTD Oct Annual Requested Proposed Adopted
ITEM 1997 1998 1999 1999 EST -99 2000 2000 2000
1 Staffing 1,729 27,507 616 195 618 622 625 625
I Supplies/Materials 0 0 0 0 0 0 " 0
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Support Services 3,376 82,613 4,000 2,769 3,269 4,000 3,500 3,500
1 Charges & Fees 0 0 0 0 0 0 0 0
I Capital Outlay 0 0 0 0 0 0 0 0
Transfers 0 0 0 0 0 0 0 0
I TOTAL 5,105 110,120 4,616 2,964 3,887 4,622 4,125 4,125
I SERVICE INDICATORS:
No of weed complaints 2 2 2 0 0 2 2 2
I No of notices served 1 1 0 0 0 1
I No of parcels sprayed 0 0 0 0 0 0 0 0
Miles/roadside sprayed 10 10 10 10 10 10 10 10
I Spraying in Dollars 2,742 2,769 3,000 2,769 2,769 3,000 3,000 3,000
I COST INDICATORS:
I Expenditures 5,105 110,120 4,616 2,964 3,887 4,622 4,125 4,125
- Program Revenues
Fed Disaster Aid 75,000
I = Levy Dollars 5,105 35,120 4,616 2,964 3,887 4,622 4,125 4,125
I STAFFING:
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FUND:
101 General
DEPARTMENT MISSION:
To provide diseased tree inspection services to
residents; to remove diseased trees located on City
property; and to maintain and trim trees located on
City rights-ot-way and other property
DEPARTMENT Tree Maintenance
DEPT NO:
43250
DESCRIPTION OF ACTIVITY:
This department is responsible tor detection and removal ot diseased and unsate trees on City
rights-ot-way and other properties, and pruning ot trees on city property. Tree inspection
services are provided to citizens on an on-call basis.
OBJECTIVES:
- Remove 100% ot diseased trees on public property
- Respond to all property owner requests to identify diseased trees
- Maintain and trim trees on City property which present a hazard to public
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
Small Tools
Paint tor tree marking
Support Services:
Contracted tree and brush removal
Tree inspection certification
I FUND: 101 DEPARTMENT: Tree Maintenance
DEPT 43250
I BUDGET Actual Actual Budget YTD Oct Annual Requested Proposed Adopted
ITEM 1997 1998 1999 1999 EST -99 2000 2000 2000
I Staffing 3,655 6,837 8,452 4,900 8,521 9,014 9,129 9,129
I Suppiies/Materials 502 1,201 550 555 555 750 750 750
Support Services 12,226 5,099 13,220 7,502 13,190 13,220 12,220 12,220
I Charges & Fees 0 0 0 0 0 0 0 0
I Capital Outlay 0 0 0 0 0 0 0 0
Transfers 0 0 0 0 0 0 0 0
I TOTAL 16,383 13,137 22,222 12,957 22,266 22,984 22,099 22,099
I SERVICE INDICATORS:
No of trees removed 22 7 20 22 25 20 20 20
I Yards of brush hauled 540 200 700 340 400 500 500 500
I COST INDICATORS:
I Expenditures 16,383 13,137 22,222 12,957 22,266 22,984 22,099 22,099
- Program Revenues
I = Levy Dollars 16,383 13,137 22,222 12,957 22,266 22,984 22,099 22,099
I STAFFING:
I Lt Equip Oper/Foreman .20 .20 .20 .20 .20 .20 .20 .20
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FUND:.
101 General
DEPARTMENT MISSION:
Maintain City parks, trails & beaches to ensure safe
and enjoyable rl~creati6rialamenities. and coordinate
recreational opportunities for City residents of all
ages and physical abilities
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DEPARTMENT:
Parks & Recreation
DEPT NO:
45200
DESCRIPTION OF ACTIVITY
The department is responsible for the maintenance of all City parks, including
playgrounds, ballfields, trails, ice rinks, buildings and other play areas.
Winter ice skating, and summer recreation programs (administered by Minnetonka
Community Schools) are coordinated under this department.
OBJECTIVES:
- Continue implementation of the trail planning process:
- Further define potential trail segments by using community outreach and neighborhood meetings.
- Identify and secure funding sources for the Smithtown Road trail segment, as well as future segments.
- Construct the Vine Hill/Covington Road segment
- Continue to implement the Freeman Park master plan by sonstructing a multi-purpose building.
- Work with South Lake Minnetonka communities to secure funding, identify a site, and construct a skate park.
- Identify needs and assist the Shorewood Parks Foundation in coordination of fund raising efforts (to replace
diminishing park dedication fees).
- Continue promoting the benefits of investing in Shorewood parks, and develop support for funding operation
and park improvements
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Part time includes Park Commission Secretarial
Seasonal includes Summer employees and Winter Rink Attendants
Supplies/Materials:
Small tools
Maintenance contracts for computer and office equipment
Maintenance to park equipment and buildings
Rock, black dirt, gravel, sand, fertilizers, seed for parks
Support Services:
Contracted park & trail planning services
Playground and beach scheduling services - Mtka Community Services
Contracted weed control in parks
Park utility and telephone charges
Annual park newsletter
Rental of portable toilets
Rental of Temporary Warming House at Cathcart Park
Charges & Fees:
Capital Outlay:
Transfers:
Transfer to Park Capital Improvement Fund
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I FUND: 101 DEPARTMENT: Parks & Recreation DEPT 45200
I BUDGET Actual Actual Budget YTD Oct Annual ~equested Proposed Adopted
ITEM 1997 1998 1999 1999 EST-99 2000 2000 2000
Staffing 74,877 68,253 95,276 63,203 83,178 86,990 90,808 90,808
I Supplies/Materials 16,441 17,204 19,200 10,067 14,150 19,200 19,200 . 19,200
----- - .- - - -,.".,,_..-
Support Services 23,586 24,830 34,130 18,685 30,330 27,930 27,930 27,930
Charges & Fees 0 0 0 0 0 0 0 0
I Capital Outlay 289 0 0 0 0 0 0 0
Transfers 20,000 10,000 0 0 0 10,000 10,000 10,000
TOTAL 135,193 120,287 148,606 91,955 127,658 144,120 147,938 147,938
I SERVICE INDICATORS:
Acres of maint park 95.80 95.80 95.80 95.80 95.80 95.80 95.80 95.80
I No. of ballfields
Softball 3 3 3 3 3 3 3 3
Baseball 5 5 5 5 5 5 5 5
I No. of shelters 4 4 4 4 4 4 4 4
No. of hockey rinks 2 2 2 2 2 2 2 2
No. of skating rinks 3 3 3 3 3 3 3 3
I Miles of Trails 2.75 2.75 2.75 2.75 2.75 2.75 2.75 2.75
Cost of maint per acre 955 886 1,125 731 983 1,053 1,065 1,065
I No. of times rinks are
cleaned & resurfaced 80 80 80 80 80 80 80 80
No. of picnic tables 45 45 45 45 45 45 45 45
I No. of Tennis Courts 4 4 4 4 4 4 4 4
COST INDICATORS:
I Expenditures 135,193 120,287 148,606 91,955 127,658 144,120 147,938 147,938
- Program Revenues
Sports Organizations 12,000 7,150 12,000 4,670 12,000 12,000 12,000 12,000
I Tonka Bay - Beach 570 366 570 0 570 500 500 500
Transfer from Trail Fund 0 0 6,000 6,000 6,000 3,000 3,000 3,000
Capital Levy 20,000 10,000 0 0 0 10,000 10,000 10,000
I = Levy Dollars - Maint. 102,623 102,771 130,036 81,285 109,088 118,620 122,438 122,438
STAFFING:
Full time:
I Lt Equip Oper/Foreman 1.60 1.60 1.60 1.30 1.30 1.30 1.30 1.30
Clerical .25 .25 .25 .25 .25 .25 .25 .25
Part time:
I Clerical
Seasonal:
I Summer 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00
Winter (rinks) 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00
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FUND: Water
MISSION:
To provide a safe, clean, uninterrupted
supply of drinkingwater to all City .
residents connected to the City water system.
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SUBFUND: ..vvaterOperations
FUND NO: 601
DESCRIPTION OF ACTIVITY:
Responsible for operation and maintenance of five (5) well systems, including all
pumps and wellhouses, maintenence of water tower and treatment plant, and
extension of new watermain and construction of new water facilities, as necessary.
OBJECTIVES:
Estimated water sales based on quarterly billing at a tiered rate of $1.50 - $1.75/1,000 gallons
Connection and permit revenues estimated based on 30 new homes
Miscellaneous Income includes interest income and Cellular Antenna Space Rentals
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- Supply a safe, clean uninterrupted source of water to all connections
- Explore possibility of interconnecting with other communities
- Perform pump repair and relining of Boulder Bridge Well
HIGHLIGHTS/COMMENTS:
Revenues:
Expenses:
Staffing:
.10 Senior Accounting Clerk
.30 Light Equipment Operator
.10 Receptionist/Secretary
Supplies/Materials:
Office Supplies, including billing forms and postage
Maintenance contracts for computer hardware and software
Maintenance of gate valves
Small tools and chemicals for water treatment
Support Services & Charges:
Engineering
Contract with Munitech for system maintenance - 6% increase from 1999
Training for Water Operations License
Insurance on water system
Water testing & Water Quality Reporting
Water system analysis
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Capital Outlay:
Recondition Woodhaven Pressure Tank
Replace Amesbury Well Pipe
Install Shorewood Ponds/Oaks Watermain Loop
Other:
Water Purchased from other communities
Meter purchases
Well utility charges
Transfers to Water Debt Service Fund and General Fund
Depreciation (Non-cash expense accounts for future system replacement)
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I FUND: #601 FUND: Water Operations DEPT # 49400
I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted
ITEM 1997 1998 1999 1999 Est-99 2000 2000
REVENUE
I Charges for Service 236,806 265,558 252,750 332,062 397,500 334,750 334,750
Misc. Revenue 86,126 61,030 61,167 68,765 74,820 72,700 72,700
I TOTAL REVENUE 322,932 326,588 313,917 400,827 472,320 407.450 407,450
EXPENSES
I Staffing 13,749 14,748 20,440 18,281 21,117 21,260 21 ,260
Supplies/Materials 18,117 20,535 34,100 48,761 55,300 25,750 25,750
I Support Services & Charges 82,531 71,514 74,050 62,494 71,359 71,350 71.350
Other 67,158 64,193 66,200 51,342 65,600 70,000 70,000
Capital Outlay 0 8.926 11.200 698 698 321.000 321.000
I Transfers 40,000 40,000 42,400 42,400 42,400 45,000 45,000
Depreciation 91,470 125.396 140.000 106.800 140,000 140.000 140,000
I TOTAL EXPENSES 313,025 345,312 388,390 330,776 396,474 694,360 694,360
SERVICE INDICATORS:
Miles of Water Line 16 16 16 16 16 16 16
I No. of Connections 1,028 1,061 1.102 1,081 1,085 1,120 1,120
No. of Hydrants 220 220 222 222 222 222 222
Avg Daily Consump- gals 403,000 403,000 430.000 420.000 420,000 430,000 430.000
I Water rate/1 000 gals 1.45 1.45 1.45 1.45 1.45 1.50/1.75 1.50/1.76
CASH FLOW IMPACT:
I Beginning Cash Balance 729,554 605,461 653,835 653.835 653.835 869,681 869,681
Revenues 322,932 326,588 313.917 400,827 472,320 407,450 407,450
I Expenditures (313,025) (345,312) (388.390) (330,776) (396,474) (694,360) (694,360)
Depreciation 91,470 126.799 140.000 106,800 140,000 140,000 140,000
I Construction of Infrastructun (142,388) (49,142)
Other Cash Flow Impacts (83.082) (10.559)
I Ending Cash Balance 605,461 653,835 719.362 830,686 ' 869,681 722,771 722,771
STAFFING:
Sr. Acctg. Clerk .10 .10 .10 .10 .10 .10 .10
I Lt. Equip. Oper./Foreman .10 .30 .30 .30 .30 .30 .30
Secretary/Recept .10 .10 .10 .10 .10 .10 .10
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FUND: .
Water
MISSION:
To provide for the retirement of
debt incurred to.. construct water
system improvements.
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SUBFUND: Water Debt Service
FUND NO: 601
DESCRIPTION OF ACTIVITY:
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Responsible for the accumulation of resources for the retirement of Water Fund debt, and
for the periodic payment of principal and interest.
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OBJECTIVES:
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HIGHLIGHTS/COMMENTS:
Revenues:
Property Tax Levy for Debt Service
Special Assessments on Water Improvements
City of Victoria Payments
Connection Charges
Interest Income
Transfers from Water Operating Fund
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Expenses:
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Staffing:
Supplies/Materials:
Support Services:
Charges & Fees:
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Capital Outlay:
Other:
Debt service payments - Principal and interest
I FUND: #601 FUND: Water - Debt Service DEPT # 49400
I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted
ITEM 1997 1998 1999 1999 EST -99 2000 2000
I REVENUE
Sp Assess/Connect Chgs 250,448 250,401 215,000 185,641 238,600 140,000 140,000
I Misc. Revenue 96,580 54,521 51,848 51,872 51,872 49,174 49,174
Transfers 40,000 40,000 40,000 40,000 40,000 40,000 40,000
I TOTAL REVENUE 387,028 344,922 306,848 277.513 330,472 229,174 229,174
EXPENSES
I Staffing 0 0 0 0 0 0 0
I Supplies/Materials 0 0 0 0 0 0 0
Support Services 0 0 0 0 0 0 0
I Charges & Fees 0 0 0 0 0 0 0
Other - Debt Service 244,334 310,085 296,235 295,934 296,235 298,021 298,021
I Capital Outlay 0 0 0 . 0 0 0 0
I Transfers 0 0 0 0 0 0 0
TOTAL EXPENSES 244,334 310,085 296,235 295,934 296,235 298,021 298,021
I SERVICE INDICATORS:
Outstanding Debt, Year End 2,655,000 2,470,000 2,290,000 2,290,000 2,290,000 2,100,000 2,100,000
I CASH FLOW IMPACT:
I Beginning Cash Balance 326,487 469,181 504,018 504,018 504,018 538,255 538,255
Revenues 387,028 344,922 306,848 277,513 330,472 229,174 229,174
I Expenditures (244,334 ) (310,085) (296,235) (295,934 ) (296,235) (298,021 ) (298,021 )
I Ending Cash Balance 469,181 504,018 514,631 485,597 538,255 469,408 469,408
I STAFFING:
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FUND:
Sanitary Sewer
MISSION:
To provide a safe, sanitary sewer
service toal! City residents.
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SUBFUND: .' Sanitary Sewer
DEPT NO: 611
DESCRIPTION OF ACTIVITY:
Major activities include maintenance of sixteen (16) lift stations, and cleaning,
televising and repairing sewer mains to control inflow and infiltration. Sewage
treatment is performed by Metropolitan Council Environmental Services (MCES) and is
provided for in this area.
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OBJECTIVES:
- Work with MCES to correct inflow and infiltration into the sanitary sewer system
- Work with MCES to reduce sewage treatment costs to the City
- Refurbish two lift stations per year
HIGHLIGHTS/COMMENTS:
Revenues:
Quarterly Sewer service charges at $60.00 per quarter
Interest revenue from investment of Sewer Fund cash balances
Other permit and connection fee revenues estimated based on 30 new homes
Expenses:
Staffing:
.10 Senior Accounting Clerk
.20 Light Equipment Operator
.10 Receptionist/Secretary
Supplies/Materials:
Office Supplies, including billing forms and postage
Maintenance contracts for computer hardware and software
Support Services:
Contract with Munitech for system maintenance
Sewer Main Cleaning
Inflow & Infiltration Control
Insurance on sewer system
Legal & engineering services
Utilities
Travel & seminars
Charges & Fees:
Charges for sewage flow into City of Excelsior trunk mains
Metropolitan Council Environmental Services sewage treatment charges
Capital Outlay:
Refurbish Shady Island and Birch Bluff Lift Stations
Transfers:
General Fund Overhead Costs
Depreciation (Non-Cash Expense accounts for future system replacement)
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FUND:
Recycling
MISSION:
To provide weekly pickup of recyclables
. . to all Cityresidents;Rro\licjE;!JorJh~gl)flll.aL.
pickup .of household and yard wastes
SUBFUN.l~:.c.... RecYcling.
FUNDNO: 621
DESCRIPTION OF ACTIVITY:
Weekly pick-up of newspaper, corrugated cardboard, recyclable plastics, glass and
metal, and other recyclable materials. Includes annual City curbside pickup of large household
items and brush, and operation of an annual brush/leaf composting drop-off site.
OBJECTIVES:
- Continue weekly pickup of recyclable materials
- Hold curbside pickup of household and yard wastes in the Spring of the year
- Provide a leaf and yard waste disposal site in Fall of the year
HIGHLIGHTS/COMMENTS:
Revenues:
County Aid is a Hennepin County grant
Charges for Service includes City Clean-up fees and a
City Recycling Fee of $1.50 per month per household
Tranfers/other includes transfers, interest income and revenue sharing from the Recycling Contractor
Expenses:
Staffing:
Miscellaneous staffing for City Clean-up and Yardwaste Disposal
Supplies/Materials:
Office Supplies
Support Services:
Recycling contract with E-Z Recycling - $2.05/household/month for 2,400 households
City Clean-up costs
I FUND: #621 FUND: Recycling DEPT # 49550
I BUDGET Actual Actual BudgetY]1) Oct Annual Proposed Adopted
~
ITEM 1997 1998 1999 1999 EST -99 2000 2000
I REVENUE
County Aid 21,501 21,332 20,265 21,860 21,860 22,000 22,000
I Charges for Service 50,389 69,925 65,700 50,568 66,050 66,550 66,550
I Transfers/other 858 1,185 900 1,111 1,500 1,000 1,000
TOTAL REVENUE & 72,748 92,442 86,865 73,539 89,410 89,550 89,550
OTHER SOURCES
I EXPENSES
I Staffing 571 1 ,424 1,526 543 1,096 1,526 1,526
Supplies/Materials 2,079 232 150 143 150 150 150
I Support Services & Charge~ 70,150 78,712 83,310 70,453 83,020 84,760 84,760
I Capital Outlay 0 0 0 0 0 0 0
Transfers 0 0 0 0
0 0 0
I TOTAL EXPENSES 72,800 80,368 84,986 71,139 84.266 86,436 86,436
SERVICE INDICATORS:
I Avg. mo. Participant Hshld 1,256 1,300 1,300 1,305 1,305 1,300 1,300
I Avg. mo. tonage 80 75 70 75 75 75 75
I CASH FLOW IMPACT:
Beginning Cash Balance 12,385 14,257 17,503 17,503 17 ,503 22,647 22,647
I Revenues 72,748 92,442 86,865 73,539 89,410 89,550 89,550
I Expenditures (72,800) (80,368) (84,986) (71,139) (84,266) (86,436) (86,436)
Other Cash Flow Impacts 1,924 (8,828)
I Ending Cash Balance 14,257 17,503 19,382 19,903 22,647 25,761 25,761
I STAFFING:
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I 59
FUND:
Stormwater Management
MISSION:
Tb provide proper surface water and
ground water managememt throughout
the City.
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SUBFUND:
StormwaterManagemel1t
FUND NO: 631
DESCRIPTION OF ACTIVITY:
Activities include maintenance of storm sewer system, including cleaning of catch basins,
dredging of drainage ditches and retention ponds, and minor repairs to system problem areas.
Provides partial funding for larger subwatershed drainage projects.
OBJECTIVES:
HIGHLIGHTS/COMMENTS:
Revenues:
Stormwater Management Utility Charges
Misc. Revenue includes interest income and other misc. revenue
Transfers from the General Fund
Expenses:
Staffing:
.10 Senior Accounting Clerk
.10 Light Equipment Operator/Foreman
Supplies/Materials:
Drainage Correction/Maintenance Materials
Support Services:
Engineering
Contractual Services for drainage correction
Capital Outlay:
Gideon Glen Drainage Project
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FUND: #631 FUND: Stormwater Management Utility DEPT # 49600
I BUDGET Actual Actual Budget YTD 0 t Annual Proposed Adopted
ITEM 1997 1998 1999 1999 EST -99 2000 2000
I REVENUE
I Charges for Service 44,911 45,591 44,500 29,935 44,500 45,000 45,000
Misc. Revenue 12,932 12,889 6,500 8,201 9,500 6,500 6,500
I Transfers 10,000 10,000 10,000 10,000 10,000 10.000 10,000
TOTAL REVENUE & 67,843 68,480 61,000 48,136 64,000 61,500 61,500
I OTHER SOURCES
EXPENSES
I Staffing 3,251 1,898 8,531 1,327 1,838 8,587 8,587
I Supplies/Materials 2,278 119 4,000 1,350 2.500 4,000 4,000
Support Services 16.263 26.698 13,150 4,378 5,311 12,150 12,150
I Charges & Fees 0 0 0 0 0 0 0
I Capital Outlay 0 71,632 0 24,235 25,000 135,000 135,000
Transfers 0 0 0 0 0 0 0
TOTAL EXPENSES 21,792 100,347 25,681 31,290 34.649 159,737 159,737
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SERVICE INDICATORS:
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I CASH FLOW IMPACT:
Beginning Cash Balance 189,385 233,903 199,404 199,404 199,404 228,755 228,755
I Revenues 67,843 68,480 61,000 48,136 64,000 61,500 61,500
I Expenditures (21,792) (100.347) (25,681) (31,290) (34,649) (159,737) (159,737)
Other Cash Flow Impacts (1,533) (2,632) (98,237)
I Ending Cash Balance 233,903 199,404 234,723 216,250 228,755 130,518 32,281
I STAFFING:
I Sr. Acctg. Clerk .05 .05 .10 .10 .10 .10 .10
Lt. Equip. Oper./Foreman .10 .10 .10 .10 .10 .10 .10
I 61
FUND:
Liquor
MISSION:
. To control the sale and distribution of
packaged alcholic beverages within the
City and to provide property tax relief
the use of operation profits.
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SUBFUND:
FUND NO:
640
DESCRIPTION OF ACTIVITY:
Provides for the sale of packaged alcoholic beverages to the general public.
OBJECTIVES:
- Effectively control the sale of packaged alcoholic beverages in the City
- Reduce rent in Waterford Store through reduction of floor space
- Produce a reasonable net profit
HIGHLIGHTS/COMMENTS:
Revenues:
Estimated liquor sales
Expenses:
Staffing:
1.00 Operations Manager
3.00 Assistant Managers
.15 Senior Accounting Clerk
14.00 Part time Sales Clerks
Supplies/Materials:
Office Supplies, Bags, Postage
Services & Charges:
Finance and Auditing Services
Contractual Rug Service
General and Liquor Liability Insurance
Electric & Gas Utilities, and Refuse Hauling
Building Rental
Advertising
Credit Card Service Charges
Capital Outlay:
Transfers Out:
Transfer to General Fund
Misc. Revenue/Expenditures:
Interest Income & Service Charges
62
I FUND: # 640 SUBFUND: Liquor Operations. DEPT #
I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted
ITEM 1997 1998 1999 1999 Est-99 2000 2000
I REVENUE
Sales 1,876,662 2,075,484 2,211,000 1,869,680 2,267,975 2,483,055 2,483,055
I Cost of Goods 1,492,786 1,649,619 1,735,365 1,481,627 1,799,882 1,950,932 1,950,932
GROSS PROFIT 383,876 425,865 475,635 388,053 468,093 532,123 532,123
I EXPENSES
Staffing 181,363 197,757 215,450 166,644 214,236 253,078 253,078
I Supplies/Materials 9,076 9,506 9,000 11 , 138 12,313 10,510 10,510
I Services & Charges 203,181 210,013 223,000 182,221 230,410 246,721 246,721
Depreciation 10,551 10,758 9,625 7,900 9,525 9,125 9,125
I Capital Outlay 0 0 0 0 0 0 0
TOTAL EXPENSES 404,171 428,034 457,075 367,903 466,484 519,434 519,434
I TOTAL OPERATING INCOME (LOSS (20,295) (2,169) 18,560 20,150 1,609 12,689 12,689
Transfers In/(Out) 0 0 0 0 0 (10,000) (10,000)
Misc. Revenue/(Expense) 7,258 6,915 7,500 7,357 8,600 9,200 9,200
I NET INCOME (LOSS) (13,037) 4,746 26,060 27,507 10,209 11,889 11,889
I SERVICE INDICATORS:
None
I CASH FLOW IMPACT:
I Beginning Cash Balance 52,376 55,492 44,595 44,595 44,595 64,929 64,929
Net Operating Income/Loss (20,295) (2,169) 18,560 20,150 1,609 12,689 12,689
I Depreciation 10,551 10,758 9,625 7,900 9,525 9,125 9,125
Other Cash Flow Impacts 12,860 (19,486) 7,500 7,470 9,200 (800) 0
Ending Cash Balance 55,492 44,595 80,280 80,115 64,929 85,943 86,743
I STAFFING:
I Full time:
Operations Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Assistant Manager 3.00 3.00 3.00 3.00 3.00 3.00 3.00
I Sr. Acctg. Clerk .15 .15 .15 .15 .15 .15 .15
Part time:
I Sales Clerks 16.00 15.00 14.00 14.00 14.00 14.00 14.00
I 63
BUDGET COMMENTS: MAYOR AND COUNCIL
DEPT 41110
Code #
103 Council Salaries in 1999: Mayor$250/mo, Council $200/mo
122 City's portion of FICA tax
245 Awards and misc. supplies; Council Photos
331 Travel, Conferences, Schools
Appreciation Activities
351 Newsletters & Council Info Brochure
400 Christmas Lake Milfoillnspection (2)
Strategic Planning Consultant
433 Subscriptions & Memberships
Lake Minnetonka Conservation District (LMCD)
Assn of Metro Municipalities
League of MN Cities
Excelsior Chamber of Commerce July 4th Fireworks
440 Contingency
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700
2,300
I
9,000
I
1,700
6,000
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21,047
2,254
4,410
1,000
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BUDGET COMMENTS: ADMINISTRATION
DEPT 41300
Code #
101 100% Administrator's Salary
1/3 Executive Secretary/Deputy Clerk
245 Books & Mise Supplies
includes set of revised State Statutes
331 MCMA, LMC, ICMA & Rotary
Conferences, Education & Mileage
400 Labor Relations Associates
433 Subscriptions & Memberships
ICMA
MCMA
MAMA
Excelsior Rotary
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2,800
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2,650
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625
75
25
300
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I FUND: 101 General ACTIVITY Administration DEPT 41300
Obj Actual Actual Budget YTD Oct Annual Requested Proposed Adopted
Code ITEM 1997 1998 1999 1999 EST-99 2000 2000 2000
I PERSONAL SERVICES
101 Regular Salaries 78,290 85,235 79,262 65,056 80,143 83,454 81,061 81,061
102 O.T. Salaries
I 103 Part Time Salaries
121 PERA City Share 3,441 4,247 4,106 3,267 4,151 4,323 4,199 4,199
122 FICA City Share 6,035 6,527 6,064 5,069 6,131 6,384 6,201 6,201
I 131 Ins. City Share 7,541 7,960 8,228 5,932 8,712 9,657 9,917 9,917
141 MN Unemp Comp
151 Workers Comp
Total 95,307 103,969 97,660 79,324 99,137 103,818 101,378 101,378
I SUPPLIES
200 Office Supplies
212 Motor Fuel & Lube
I 221 Maint-Equipment 194 164 175
223 Maint-Buildings l,
240 Small Tools
I 245 General Supplies 336 86 400 375 400 400 400 400
Total 530 250 575 375 400 400 400 400
OTHER SERVICES
I 301 Auditing/Accounting
302 Consulting
303 Engineering
I 304 Legal
321 Communication
331 Travel, Conf,Sch 3,839 2,567 3,000 2,237 2,800 2,800 2,800 2,800
351 Print/Publish
I 360 Ins.-Total
380 Utilities-
Gas.lElec.
I 400 Contractual 2,442 2,515 2,550 2,590 2,590 2,650 2,650 2,650
410 Rental
433 Dues & Subscription 877 831 750 864 864 850 1,025 1,025
437 Licenses-Taxes
I 440 Misc. Services
Total 7,158 5,913 6,300 5,691 6,254 6,300 6,475 6,475
OTHER CHARGES
I 54 State Surchgs
55 Interest-
Interfund Loan
I 56 Allocated Expense
from other Depts
Total 0 0 0 0 0 0 0 0
I CAPITAL OUTLAY
60 Land
520 Buildings
I 540 Machinery-Equip
560 Furn & Fixtures
580 Other Improve
Total 0 0 0 0 0 0 0 0
I TRANSFERS
720 Permanent
I Total 0 0 0 0 0 0 0 0
TOTAL ACCOUNT 102,995 110,132 104,535 85,390 105,791 110,518 108,253 108,253
I 67
FUND: 101 General ACTIVITY City Clerk DEPT 41400
I Obj Actual Actual Budget YTD Oct Annual Requested Proposed Adopted
Code ITEM 1997 1998 1999 1999 EST-99 2000 2000 2000
PERSONAL SERVICES
I 101 Regular Salaries 41,870 50,821 53,431 51,965 56,424 61,401 53,967 53,967
102 O.T. Salaries 216 37 28
103 Part Time Salaries 20,375 25,120 14,868 10,944 15,643 22,079 22,082 22,082
I 121 PERA City Share 2,465 2,973 3,227 3,300 3,422 4,013 3,318 3,318
122 FICA City Share 4,538 5,332 5,225 4,735 5,513 6,386 5,359 5,359
131 Ins. City Share 4,384 4,592 5,547 5,204 6,134 7,106 6,602 6,602
141 MN Unemp Comp
I 151 Workers Comp
Total 73,632 89,054 82,298 76,185 87,164 100,985 91,328 91,328
SUPPLIES
I 200 Office Supplies 12,826 12,841 8,000 6,752 8,000 10,000 8,000 8,000
208 Postage 6,000 4,283 6,000 6,500 6,000 6,000
212 Motor Fuel & Lube
I 221 Maint-Equipment 2,159 696 1,500 750 750 750 750
223 Maint-Buildings
240 Small Tools
I 245 General Supplies 1,133 2,282 1,500 417 ; 1,500 750 1,500 1,500
Total 16,118 15,819 17,000 11 ,452 16,250 18,000 16,250 16,250
OTHER SERVICES
I 301 Audit/Accounting
302 Consulting
303 Engineering
304 Legal
I 321 Communication
331 Travel, Conf,Sch 2,629 2,689 2,850 2,492 2,850 2,000 2,500 2,500
351 Print/Publish 3,231 3,888 3,500 1,926 3,500 3,500 3,500 3,500
I 360 Ins.-Total
380 Util ities-
Gas.lElec.
400 Contractual 12,301 7,864 7,500 5,164 7,500 7,500 7,500 7,500
I 410 Rental
433 Dues & Subscriptior 165 170 200 240 240 200 200 200
437 Licenses-Taxes
440 Misc. Services 563
I Total 18,889 14,611 14,050 9,822 14,090 13,200 13,700 13,700
OTHER CHARGES
I 54 State Surchgs
55 Interest-
Interfund Loan
56 Allocated Expense
I from other Depts
Total 0 0 0 0 0 0 0 0
CAPITAL OUTLAY
I 60 Land
520 Buildings
540 Machinery-Equip
I 560 Fum & Fixtures
580 Other Improve 2,173 1,000 1,000 300 300 300
Total 0 2,173 1,000 0 1,000 300 300 300
I TRANSFERS
720 Permanent
71 Temporary
I 72 Refund-Reimburse.
Total 0 0 0 0 0 0 0 0
TOTAL ACCOUNT 108,639 121,657 114,348 97,459 118,504 132,485 121,578 121,578
I 69
BUDGET COMMENTS: FINANCE
DEPT 41500
Code #
101 100% Finance Director
60% Senior Accounting Clerk
200 Computer Checks, Budget Supplies, etc
221 Finance software support & enhancements
245 Books & Publications
Franklin Planner Materials
331 Travel, Conferences & Schools:
GFOA Local
GFOA State
Mileage
Educational- Tuition Reimbusement
Nat'!. GFOA Conference
351 Publish financial statements and budget
433 GFOA - State and National ~
Public Investor, Goveming, Other
Submittal fee - GFOA Cert. of Excellence
Submittal fee - GFOA Distinguished Budget Award
450 Bank & Broker Servce Charges
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250
500
500
3,000
1,200
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135
350
150
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FUND: 101 General ACTIVITY Finance DEPT 41500
I Obj Actual Actual Budget YTD Oct Annual Requested Proposed Adopted
Code ITEM 1997 1998 1999 1999 EST-99 2000 2000 2000
PERSONAL SERVICES
I 101 Regular Salaries 77,912 80,443 77 ,962 69,059 81,712 89,295 85,799 85,799
102 O.T. Salaries
103 Part Time Salaries
I 121 PERA City Share 3,490 4,162 4,038 3,577 4,233 4,625 4,444 4,444
122 FICA City Share 5,235 5,379 5,964 4,700 6,251 6,831 6,564 6,564
131 Ins. City Share 7,278 7,258 8,093 5,440 8,883 10,333 10,496 10,496
I 141 MN Unemp Comp
151 Workers Comp
Total 93,915 97,242 96,057 82,776 101,079 111,084 107,303 107,303
I SUPPLIES
200 Office Supplies 599 2,205 1,200 173 750 750 750 750
212 Motor Fuel & Lube
221 Maint-Equipment 1,847 2,089 2,500 504 2,000 2,000 2,000 2,000
I 223 Maint-Buildings
240 Small Tools
245 General Supplies 72 116 200 98 150 150 150 150
I Total 2,518 4,410 3,900 775 2,900 2,900 2,900 2,900
OTHER SERVICES
301 AudiUAccounting
I 302 Consulting
303 Engineering
304 Legal
321 Communication
I 331 Travel, Conf,Sch 4,731 4,413 5,000 3,498 5,000 5,450 5,450 5,450
351 PrinUPublish 346 1,377 900 1,274 1,274 1,000 1,000 1,000
360 Ins.-Total
I 380 Utilities-
Gas.lElec.
400 Contractual
410 Rental
I 433 Dues & Subscription 710 725 800 780 800 800 800 800
437 Licenses-Taxes
440 Misc. Services
I 450 Service Chgs. 1,184 963 1,200 848 1,000 1,000 1,000 1,000
Total 6,971 7,478 7,900 6,400 8,074 8,250 8,250 8,250
OTHER CHARGES
I 54 State Surchgs
55 Interest-
Interfund Loan
56 Allocated Expense
I from other Depts
Total 0 0 0 0 0 0 0 0
CAPITAL OUTLAY
I 60 Land
520 Buildings
540 Machinery-Equip
I 560 Fum & Fixtures 284
580 Other Improve
Total 0 284 0 0 0 0 0 0
I TRANSFERS
720 Permanent
71 Temporary
I 72 Refund-Reimburse.
Total 0 0 0 0 0 0 0 0
TOTAL ACCOUNT 103,404 109,414 107,857 89,951 112,053 122,234 118,453 118,453
I 71
BUDGET COMMENTS: PROFESSIONAL SERVICES
DEPT 41600
Code #
200 Assessor Supplies
301 Audit - General ($10,OOO est. x 60%)
304 Legal:
Monthly Retainer $1,750 x 12 =
Prosecutions
GenerallegallMediation Services
Litigation
400 Assessor Services
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21,000
19,300
15,000
15,000
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FUND: 101 General ACTIVITY Professional Services OEPT 41600
I Obj Actual Actual Budget YTD Oct Annual Requested Proposed Adopted
Code ITEM 1997 1998 1999 1999 EST-99 2000 2000 2000
I PERSONAL SERVICES
101 Regular Salaries
102 O.T. Salaries
I 103 Part Time Salaries
121 PERA City Share
122 FICA City Share
131 Ins. City Share
I 141 MN Unemp Comp
151 Workers Comp
Total 0 0 0 0 0 0 0 0
I SUPPLIES
200 Office Supplies 1,292 975 1,000
212 Motor Fuel & Lube
I 221 Maint-Equipment
223 Maint-Buildings
240 Small Tools
I 245 General Supplies
Total 1,292 975 1,000 0 0 0 0 0
OTHER SERVICES
I 301 AudiUAccounting 6,357 5,394 6,000 5,574 . 5,574 6,100 6,100 6,100
302 Consulting
303 Engineering
304 Legal 109,633 95,433 80,000 49,280 70,000 70,300 70,300 70,300
I 321 Communication
331 Travel, Conf,Sch
351 PrinUPublish
I 360 Ins.-Total
380 Utilities-
Gas./Elec.
400 Contractual - Assessl 46,927 53,867 65,000 45,783 66,000 70,000 70,000 70,000
I 410 Rental
433 Subscrip-Member
437 Licenses-Taxes
I 440 Misc. Services 4,295 1,913
450 Service Chgs.
Total 167,212 156,607 151,000 100,637 141,574 146,400 146,400 146,400
OTHER CHARGES
I 54 State Surchgs
55 Interest-
Interfund Loan
I 56 Litigation Awards 5,5~0 116,481 6,284 6,284
Total 5,530 116,481 0 6,284 6,284 0 0 0
CAPITAL OUTLAY
I 60 Land
520 Buildings
540 Machinery-Equip
I 560 Fum & Fixtures
580 Other Improve
Total 0 0 0 0 0 0 0 0
I TRANSFERS
720 Permanent
71 Temporary
I 72 Refund-Reimburse.
Total 0 0 0 0 0 0 0 0
TOTAL ACCOUNT 174,034 274,063 152,000 106,921 147,858 146,400 146,400 146,400
I 73
BUDGET COMMENTS: PLANNING & ZONING I
DEPT 41910
Code # I
101 95% of salary cost for Planning Director I
70% Planning Assistant ( 32 Hour Position)
103 Intem for Land Conservation/Environment Committee I
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, , I
245 General Supplies:
Books 200 I
Graphics materials 200
Franklin Planner Supplies
321 Air Time - Cellular Phone I
331 Travel, Conferences & Schools: I
Computer Training 350
Misc. Conferences/Seminars 400
Mileage 750 I
Sensible Land Use Coalition Meetings 400
GTS Training Session - 4 P.C. Members 300
Education 100
351 Print/Publish: Comprehensive Plan brochure I
400 Planning Commission Recording Secretary I
($150 x 20 mtgs) 3,000
Database Contractual 2,000
433 Subscriptions & Memberships: I
APA 130
MN APA (3) 100 I
APA Joumal 30
Zoning News (4) 100
Sensible Land Use Coalition 75
Mise 65 I
440 Land Conservation/Environment Committee
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t-UND: 101 General ACTIVITY Planning & Zoning DEPT 41910
I Obj Actual Actual Budget YTD Oct Annual Requested Proposed Adopted
Code ITEM 1997 1998 1999 1999 EST-99 2000 2000 2000
PERSONAL SERVICES
I 101 Regular Salaries 74,312 77,219 73,817 66,963 77,610 84,202 85,228 85,228
102 O.T. Salaries 165
103 Part Time Salaries 919 5,000 5,000 5,000
I 121 PERA City Share 3,370 3,995 3,824 3,493 4,020 4,362 4,415 4,415
122 FICA City Share 4,943 5,079 5,647 4,487 5,937 6,441 6,902 6,902
131 Ins. City Share 6,971 6,971 7,663 5,295 8,437 9,744 10,426 10,426
141 MN Unemp Camp
I 151 Workers Camp
Total 90,515 93,264 90,951 80,403 96,004 109,749 111,971 111,971
SUPPLIES
I 200 Office Supplies
212 Motor Fuel & Lube
221 Maint-Equipment 453 164 500
I 223 Maint-Buildings
240 Small Tools ' .
245 General Supplies 406 531 400 357 400 400 400 400
I Total 859 695 900 357 ' 400 400 400 400
OTHER SERVICES
301 AudiUAccounting
I 302 Consulting
303 Engineering
304 Legal
321 Communication 905 704 850 604 800 850 850 850
I 331 Travel, Conf,Sch 1,338 1,906 2,100 1,289 2,100 2,300 2,300 2,300
351 PrinUPublish 4 1,000 1,076 1,200 500 500 500
360 Ins. -Total
I 380 Utilities-
Gas.lElec.
400 Contractual 3,527 11,575 7,000 5,247 6,000 5,000 5,000 5,000
410 Rental
I 433 Dues & Subscription 427 463 400 304 450 500 500 500
437 Licenses-Taxes
440 Misc. Services 3,.000 3,000
I Total 6,197 14,652 11,350 8,520 10,550 9,15.0 12,150 12,15.0
OTHER CHARGES
54 State Surchgs
I 55 Interest-
Interfund Loan
56 Allocated Expense
from other Depts
I Total {) 0 0 0 0 0 0 0
CAPITAL OUTLAY
I 60 Land
520 Buildings
540 Machinery-Equip 767 284
560 Furn & Fixtures
I 580 Other Improve 450 236 450
Total 767 284 450 236 450 0 0 0
TRANSFERS
I 720 Permanent
71 Temporary
72 Refund-Reimburse.
I Total 0 0 0 0 0 0 0 0
TOTAL ACCOUNT 98,338 108,895 103,651 89,516 107,404 119,299 124,521 124,521
I 75
BUDGET COMMENTS: MUNICIPAL BLDG. CITY HALL
DEPT 41940 .
Code #
221 Maintenance Contracts:
Copiers (2)
Duplicator
Other
I
I
I
I
I
2,500
750
250 \
I
I
223 Bldg. Mainl., recharge fire extinguisers, painting, e" 1,500
245 Cleaning supplies, ice control for sidewalks,
Coffee supplies, pop purchases, paper supplies
Software Upgrades
Property Tax Info Upgrades from County
321 City Hall telephone expense
I
2,500
1,500
200
I
I
360 Insurance package - Induding Worker's Compensation (All Dept's)
I
380 Electric and Gas utility & refuse hauling
400 Janitorial, pest control & rugs
Internet Access Charges .
410 Rental on Postage Meter & Pop Machine
I
3,900
600
I
437 Special Assessments - City owned property (indudes misc. County charges)
State Sales & Use Tax
I
520 Payment on Senior Community Center
560 Office Chair
720 Transfer to Public Facitilites Fund
I
15,000
I
I
I
76
I
FUND: 101 General ACTIVITY Municipal Bldg City Hall DEPT 41940
I Obj Actual Actual Budget YTD Oct Annual Requested Proposed Adopted
Code ITEM 1997 1998 1999 1999 EST-99 2000 2000 2000
PERSONAL SERVICES
I 101 Regular Salaries
102 O.T. Salaries
103 Part Time Salaries
I 121 PERA City Share
122 FICA City Share
131 Ins. City Share
I 141 MN Unemp Camp
151 Workers Camp
Total 0 0 0 0 0 0 0 0
I SUPPLIES
200 Office Supplies
212 Motor Fuel & lube
I 221 Maint-Equipment 3,865 5,486 5,000 2,520 5,000 3,500 3,500 3,500
223 Maint-Buildings 1,442 381 1,500 2,774 2,900 1,500 1,500 1,500
240 Small Tools
245 General Supplies 2,874 3,938 3,500 3,413 3,500 3,500 4,200 4,200
I Total 8,181 9,805 10,000 8,707 11 ,400 8,500 9,200 9,200
OTHER SERVICES
301 AudiUAccounting
I 302 Consulting
303 Engineering
304 legal
I 321 Communication 7,053 7,260 7,500 6,817 . 7,500 7,500 7,500 7,500
331 Travel, Conf,Sch
351 PrinUPublish
360 Ins.-Total 59,142 59,439 60,000 14,721 60,000 61,000 61,000 61,000
I 380 Utilities-
Gas.lElec. 5,508 5,076 6,300 4,728 5,800 6,000 6,000 6,000
400 Contractual 3,443 3,270 4,000 3,139 4,000 4,500 4,500 4,500
I 410 Rental 665 891 950 1,158 1,200 900 900 900
433 Subscrip-Member
437 licenses-Taxes 3,443 3,660 3,400 3,837 3,837 3,400 3,400 3,400
440 Misc. Services
I Total 79,254 79,596 82,150 34,400 .82,337 83,300 83,300 83,300
OTHER CHARGES
54 State Surchgs
I 55 Interest-
Interfund loan
56 Allo~ted Expense
I from other Depts
Total cr 0 0 0 0 0 0 0
CAPITAL OUTlAY
I 60 land
520 Buildings 37,544 37,544 37,550 37,544 37,544 37,550 37,550 37,550
540 Machinery-Equip 13,232 657
I 560 Fum & Fixtures 400 266 266 400 400 400
580 Other Improve
Total 50,776 38,201 37,950 37,810 37,810 37,950 37,950 37,950
TRANSFERS
I 720 Permanent 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 j
71 Temporary
72 Refund-Reimburse.
I Total 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000
TOTAl ACCOUNT 153,211 142,602 145,100 95,917 146,547 144,750 145,450 145,450
I 77
BUDGET COMMENTS: POLICE
DEPT 42100
I
Code #
I
I
I
I
t..J
I
212 Gas/Oil for Snowmobile Patrol
I
221 Maintenance of Snowmobile
245 Mailings to Snowmobile owners
Signs for trails
I
I
I
400 Police Contract
Traffic Patrol Officer
Targeted Traffic Enforcement
519,314
15,981
15,000
I
380 Electricity for Civil Defense Sirens
I
440 Court Officer Expense
Prisoner Expense
Annual Auxiliary Police Dinnef'
2,500
4,050
450
I
I
720 Transfer to Equipment Replacement Fund for Snowmobile Replacement
I
I
I
I
78
I
FUND: 101 General ACTIVITY Police DEPT 42100
I Obj Actual Actual Budget YTD Oct Annual Requested Proposed Adopted
Code ITEM 1997 1998 1999 1999 EST-99 2000 2000 2000
I PERSONAL SERVICES
101 Regular Salaries
102 O.T. Salaries
103 Part Time Salaries
I 121 PERA City Share
122 FICA City Share
131 Ins. City Share
I 141 MN Unemp Camp
151 Workers Camp
Total 0 0 0 0 0 0 0
I SUPPLIES
200 Office Supplies
212 Motor Fuel & Lube 20 36 100 58 100 100 100 100
221 Maint-Equipment 1,112 1,000 343 500 500 500 500
I 223 Maint-Bui/dings
240 Small Tools
245 General Supplies 500 . 300
I Total 1,132 36 1,600 401 900 600 600 600
OTHER SERVICES
301 Audit/Accounting
I 302 Consulting
303 Engineering
304 Legal
I 321 Communication
331 Travel, Conf,Sch
351 PrintlPublish
360 Ins.-Total
I 380 Utilities-
GasJElec. 38 38 50 28 50 50 50 50
400 Contractual - Assesso 497,218 532,968 543,778 481,541 543,778 550,295 550,295 550,295
I 410 Rental
433 Subscrip-Member
437 Licenses-Taxes
440 Misc. Services 7,091 6,078 8,000 5,979 8,000 8,000 7,000 7,000
I Total 504,347 539,084 551,828 487.548 551,828 558,345 557,345 557,345
OTHER CHARGES
54 State Surchgs
I 55 I nterest-
Interfund Loan
56 Allocated Expense
I from other Depts
Total -0 0 0 0 0 0 0 0
CAPITAL OUTLAY
I 60 Land
520 Buildings
540 Machinery-Equip
560 Furn & Fixtures
I 580 Other Improve
Total 0 0 0 0 0 0 0 0
TRANSFERS
I 720 Permanent 800 800 800 800 800 800 800}
71 Temporary
72 Refund-Reimburse.
I Total 0 800 800 800 800 800 800 800
TOTAL ACCOUNT 505,479 539,920 554,228 488,749 553,528 559,745 558,745 558,745
I 79
I FUND: 101 General ACTIVITI Fire Protection DEPT 42200
Obj Actual Actual Budget YTD Oct Annual Requested Proposed Adopted
Code ITEM 1997 1998 1999 1999 EST-99 2000 2000 2000
I PERSONAL SERVICES
101 Regular Salaries
102 O.T. Salaries
I 103 Part Time Salaries
121 PERA City Share
122 FICA City Share
131 Ins. City Share
I 141 MN Unemp Comp
151 Workers Comp
Total 0 0 0 0 0 0 0 0
I SUPPLIES
200 Office Supplies
212 Motor Fuel & Lube
I 221 Maint-Equipment
223 Maint-Buildings
240 Small Tools
245 General Supplies
I Total 0 0 0 0 0 0 0 0
OTHER SERVICES
I 301 AudiUAccounting
302 Consulting
303 Engineering
304 Legal
I 321 Communication
331 Travel, Conf,Sch
351 PrinUPublish
360 Ins.-Total
I 380 Utilities-
Gas.lElec.
400 Contractual 151,893 156,623 166,355 127,004 166,355 171,175 171,175 171,175
I 410 Rental
433 Dues & Subscriptions
437 Licenses-Taxes
440 Misc. Services
I Total 151,893 156,623 166,355 127,004 166,355 171,175 171,175 171,175
OTHER CHARGES
I 54 State Surchgs
55 Interest-
Interfund Loan
56 Allocated Expense
I from other Depts
Total 6 0 0 0 0 0 0 0
CAPITAL OUTLAY
I 60 Land
520 Buildings
540 Machinery-Equip
I 560 Furn & Fixtures
580 Other Improve 455
Total 455 0 0 0 0 0 0 0
I TRANSFERS
720 Permanent
71 Temporary
I 72 Refund-Reimburse.
Total 0 0 0 0 0 0 0 0
TOTAL ACCOUNT 152,348 156,623 166,355 127,004 166,355 171,175 171,175 171,175
I 81
BUDGET COMMENTS: PROTECTIVE INSPECTION
DEPT 42400
Code #
101 5% of Planning Director
30% Planning Assistant
100% Building Inspector
10% Secretary/Receptionist
245 General Supplies:
Books
Film & Processing
321 Cellular Telephone & Air Time
331 Travel, Conferences & Schools:
Inspect. classes
Conferences
Mileage
351 Print permit application forms
400 Contractual Inspections during vacations, sick leave
433 Subscriptions & Memberships:
LC.B.O.
Northstar Chapter - ICBO
82
I
I
I
I
I
150, .
300
I
I
225
275
1,600
I
I
400
I
I
80
20
I
I
I
I
I
I
I
I
FUND: 101 General ACTIVITY Protective Inspection DEPT 42400
I Obj Actual Actual Budget YTD Oct Annual Requested Proposed Adopted
Code ITEM 1997 1998 1999 1999 EST-99 2000 2000 2000
I PERSONAL SERVICES
101 Regular Salaries 50,944 53,375 58,670 43,241 60,728 65,486 65,599 65,599
102 O.T. Salaries
103 Part Time Salaries
I 121 PERA City Share 2,282 2,685 3,039 2,240 3,146 3,392 3,398 3,398
122 FICA City Share 3,528 3,721 4,488 3,040 4,646 5,010 5,018 5,018
131 Ins. City Share 4,734 4,818 6,090 3,407 6,602 7,578 8,025 8,025
I 141 MN Unemp Comp
151 Workers Comp
Total 61,488 64,599 72,287 51,928 75,122 81,466 82,040 82,040
I SUPPLIES
200 Office Supplies
212 Motor Fuel & Lube
I 221 Maint-Equipment 175
223 Maint-Buildings
240 Small Tools
245 General Supplies 48 452 450 128 400 450 4SO 450
I Total 48 452 625 128 400 450 4SO 4SO
OTHER SERVICES
301 Audit/Accounting
I 302 Consulting
303 Engineering
304 Legal
I 321 Communication 377 324 500 255 400 400 400 400
331 Travel, Conf,Sch 2,200 1,784 2,700 1,296 2,200 2,200 2,200 2,200
351 PrintlPublish 355 294 400 511 511 400 400 400
360 Ins.-Total
I 380 Utilities-
Gas.lElec.
400 Contractual 470 500 500 500 SOO 500
I 410 Rental
433 Subscrip-Member 85 85 100 85 85 100 100 100
437 Licenses-Taxes
440 Misc. Services
I Total 3,017 2,957 4,200 2,147 3,696 3,600 3,600 3,600
OTHER CHARGES
54 State Surchgs 8,3,24 7,044 7,000
I 55 I nterest-
Interfund Loan
56 Allocated Expense
I from other Depts
Total 8,324 7,044 7,000 0 0 0 0 0
CAPITAL OUTLAY
I 60 Land
520 Buildings
540 Machinery-Equip
560 Fum & Fixtures
I 580 Other Improve 107
Total 0 107 0 0 0 0 0 0
TRANSFERS
I 720 Permanent
71 Temporary
72 Refund-Reimburse.
I Total 0 0 0 0 0 0 0 0
TOTAL ACCOUNT 72,877 75,159 84,112 54,203 79,218 85,516 86,090 86,090
I 83
I FUND: 101 General ACTIVITY Animal Control DEPT 42700
Obj Actual Actual Budget YTD Oct Annual Requested Proposed Adopted
Code ITEM 1997 1998 1999 1999 EST-99 2000 2000 2000
I PERSONAL SERVICES
101 Regular Salaries
102 O.T. Salaries
I 103 Part Time Salaries
121 PERA City Share
122 FICA City Share
I 131 Ins. City Share
141 MN Unemp Camp
151 Workers Camp
Total 0 0 0 0 0 0 0 0
I SUPPLIES
200 Office Supplies
212 Motor Fuel & Lube
I 221 Maint-Equipment
223 Maint-Buiklings
240 Small Tools t 'J
I 245 General Supplies
Total 0 0 0 0 0 0 0 0
OTHER SERVICES
I 301 Audit/Accounting
302 Consulting
303 Engineering
304 Legal
I 321 Communication
331 Travel, Conf,Sch
351 Print/Publish
I 360 Ins.-Total
380 Utilities-
Gas.lElec.
400 Contractual - Animal Contr 13,367 17,458 18,000 15.489 18,500 19,000 21,000 21,000
I 410 Rental
433 Subscrip-Member
437 licenses-Taxes
I 440 Misc. Services
Total 13,367 17.458 18,000 15.489 18,500 19,000 21,000 21,000
OTHER CHARGES
I 54 State Surchgs
55 Interest-
Interfund Loan
56 Allocated Expense
I from other Depts
Total - 0 0 0 0 0 0 0 0
CAPITAL OUTLAY
I 60 Land
520 Buildings
540 Machinery-Equip
I 580 Other Improve
64 Future
560 Furn & Fixtures
I Total 0 0 0 0 0 0 0 0
TRANSFERS
720 Permanent
I 71 Temporary
72 Refund-Reimburse.
Total 0 0 0 0 0 0 0 0
I TOTAL ACCOUNT 13,367 17,458 18,000 15.489 18.500 19,000 21,000 21,000
85
BUDGET COMMENTS: CITY ENGINEER
DEPT 43010
Code #
101 90% City EngineerslPublic Works Director Salary
25% FIT Clerical
221 Computer Upgrade
245 Books & Materials
Software Upgrades
303 Engineering - General Contractual
321 Cellular phone time
331 Conferences & Mileage
400 Contractual Engineering Tech Assistance
433 Subscriptions & Memberships
86
I
I
I
I
I
" 'J
I
300
I
300
450
I
I
I
I
I
I
I
I
I
I
I
I
I FUND: 101 General ACTIVITY City Engineer DEPT 43010
Obj Actual Actual Budget YTD Oct Annual Requested Proposed Adopted
Code ITEM 1997 1998 1999 1999 EST-99 2000 2000 2000
I PERSONAL SERVICES
101 Regular Salaries 51,370 59,523 68,441 48,654 63,275 66,625 66,619 66,619
102 O.T. Salaries
I 103 Part Time Salaries
121 PERA City Share 2,301 3,003 3,545 2,544 3,278 3,451 3,451 3,451
122 FICA City Share 3,790 4,412 5,236 3,757 4,841 5,097 5,096 5,096
I 131 Ins. City Share 4,775 5,374 7,105 4,375 6,879 7,710 8,150 8,150
141 MN Unemp Comp
151 Workers Comp
Total 62,236 72,312 84,327 59,330 78,273 82,883 83,316 83,316
I SUPPLIES
200 Office Supplies
212 Motor Fuel & Lube
I 221 Maint-Equipment 300 30 300 300 300 300
223 Maint-Buildings
240 Small Tools
I 245 General Supplies 43 390 750 668 l 750 750 750 750
Total 43 390 1,050 698 1,050 1,050 1,050 1,050
OTHER SERVICES
I 301 Audit/Accounting
302 Consulting
303 Engineering 15,392 3,323 4,000 480 4,000 4,000 4,000 4,000
I 304 Legal
321 Communication 439 388 600 531 600 600 600 600
331 Travel, Conf,Sch 550 3,333 3,000 1,047 3,000 3,000 3,000 3,000
351 Print/Publish 123 52 300 300 300 300
I 360 Ins.-Total
380 Utilities-
Gas.lElec.
I 400 Contractual 431 12,417 9,000 5,778 9,000 8,000 8,000 8,000
410 Rental
433 Subscrip-Member 89 163 200 200 200 200 200
437 Licenses-Taxes
I 440 Misc. Services
Total 17,024 19,676 17,100 7,836 16,800 16,100 16,100 16,100
OTHER CHARGES
I 54 State Surchgs
55 Interest-
Interfund Loan
I 56 Allocated Expense
from other Depts
Total 0 0 0 0 0 0 0 0
I CAPITAL OUTLAY
60 Land
520 Buildings
540 Machinery-Equip 133 150
I 560 Fum & Fixtures 150
580 Other Improve
Total 133 150 0 0 150 0 0 0
I TRANSFERS
720 Permanent
71 Temporary
I 72 Refund-Reimburse.
Total 0 0 0 0 0 0 0 0
TOTAL ACCOUNT 79,436 92,528 102,477 67,864 96,273 100,033 100,466 100,466
I 87
I
BUDGET COMMENTS: PUBLIC WORKS SERVICE
DEPT 43050
I
I
Code #
101
10% City Engineer/Public Works Director
100% Public Works Supervisor
2.40 Light Equipment Operators
.25 FIT Clerical
I
I
212
221
223
240
245
Gasoline, Diesel Fuel for operating equipment
Maintenance of Equipment, includes Radios
Maintenance to buildings
Small tools, shovels, wrenches etc.
Inventory Items: cutting edges, automotive supplies, cleaning & shop supplies
First aid equipment and personal safety equipment
t -)
I
I
I
305 Drug monitoring and testing, including annual dues to LMCIT
321 Telephones and pager
331 Public Works State Conference and
Safety Training - SafeAssure (OSHA mandated)
I
380 Utilities - Gas & Electric
I
400 Laundry service - uniforms, towels
Janitorial Services
Fire Suppression System Monitoring
Annual Crane Inspection 250
410 Misc equip rental for all pw. Depts.
433 Subscriptions & memberships
437 Hazardous Waste Licence - Dept of Re~ 50
Hennepin Co. Hazardous Waste 184
Misc Licenses
440 Damage to private property - mailboxes, etc.
540 Replacement Radio 675
Walk Behind Lawn Mower 400
Backpack Blower 400
Small Portable Generator 500
720 Transfer to Equipment Replacement Fund 112,000
Transfer to Stormwater Management Fund 10,000
I
I
I
I
I
I
I
I
88
I
I FUND: 101 General ACTIVITY Public Works Service DEPT 43050
I Obj Actual Actual Budget YTD Oct Annual Requested Proposed Adopted
Code ITEM 1997 1998 1999 1999 EST-99 2000 2000 2000
PERSONAL SERVICES
I 101 Regular Salaries 142,633 143,944 119,540 121,962 143,102 149,800 150,446 150,446
102 O.T. Salaries 389 48 300 25 300 300 300 300
103 Part Time Salaries 53
121 PERA City Share 6,408 7,445 6,177 6,333 7,413 7,760 7,793 7,793
I 122 FICA City Share 10,503 10,664 9,145 9,168 10,970 11 ,483 11,532 11,532
131 Ins. City Share 13,449 12,883 12,378 9,714 15,589 17,370 18,442 18,442
141 MN Unemp Camp
I 151 Workers Camp
Total 173,382 174,984 147,540 147,255 177,374 186,713 188,513 188,513
SUPPLIES
I 200 Office Supplies
212 Motor Fuel & Lube 12,044 11,346 13,500 8,128, 13,000 13,000 13,000 13,000
221 Maint-Equipment 11,088 13,244 12,000 11,790 12,500 12,500 12,500 12,500
I 223 Maint-Buildings 882 1,357 1,200 2,077 · 2,077 1,200 1,200 1,200
240 Small Tools 904 967 1,000 653 1,000 1,000 1,000 1,000
245 General Supplies 7,090 7,728 8,000 8,258 8,500 8,000 8,000 8,000
Total 32,008 34,642 35,700 30,906 37,077 35,700 35,700 35,700
I OTHER SERVICES
301 Audit/Accounting
305 Drug Testing 347 504 400 171 500 500 500 500
I 302 Consulting
303 Engineering
304 Legal
I 321 Communication 1,299 1,223 1,500 1,038 1,200 1,500 1,500 1,500
331 Travel, Conf,Sch 686 549 1,200 248 500 2,600 2,600 2,600
351 Print/Publish
360 Ins.-Total
I 380 Utilities- GasJElec. 7,618 6,818 9,000 5,826 7,800 8,500 8,500 8,500
400 Contractual 5,842 6,279 7,500 5,632 7,500 7,800 7,800 7,800
410 Rental 510 500 500 500 500
I 433 Subscrip-Member 14 50 50 50 50
437 Licenses-Taxes 491 481 350 250 500 500 500 500
440 Misc. Services 86 300 200 588 600 200 200 200
Total 16,879 16,168 20,700 13,753 18,600 22,150 22,150 22,150
I OTHER CHARGES
54 State Surchgs
55 Interest-
I Interfund Loan
56 Allocated Expense
from other Depts
I Total 0 0 0 0 0 0 0 0
CAPITAL OUTLAY
60 Land
I 520 Buildings
540 Machinery-Equip 1,250 1,204 1,204 1,075 1,975 1,975
560 Fum & Fixtures
I 580 Other Improve
Total 0 0 1,250 1,204 1,204 1,075 1,975 1,975
TRANSFERS 1 0 '1 (If}1) I
I 720 Permanent 119,395 123,225 /~ 117,000 117,000 122,000 122,000 122,000
72 Refund-Reimburse.
Total 119,395 123,225 117,000 117,000 117,000 122,000 122,000 122,000
I TOTAL ACCOUNT 341,664 349,019 322,190 310,118 351,255 367,638 370,338 370,338
89
BUDGET COMMENTS: STREETS AND ROADWAYS
DEPT 43100
Code #
101 Street Maintenance salaries - 2.0 Light Equip. Operators
245 Rock, gravel, black dirt & asphalt
331 Safety Training
440 Warning lights when street repair in progress.
Striping centerlines (Add!. striping is anticipated)
720 Transfer to Street Reserve Fund
Street Improvements
Overlays
Seal Coating
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
212,000
80,000
55,000
I
I
90
I
I FUND: 101 General ACTIVITY: Streets and Roadways DEPT 43100
Obj Actual Actual Budget YTD Oct Annual Requested Proposed Adopted
Code ITEM 1997 1998 1999 1999 EST-99 2000 2000 2000
I PERSONAL SERVICES
101 Regular Salaries 59,879 46,160 75,460 50,579 68,880 72,461 73,004 73,004
102 O.T. Salaries 463 262 500 365 500 500 500 500
I 103 Part Time Salaries
121 PERA City Share 2,703 2,633 3,935 2,643 3,594 3,779 3,808 3,808
122 FICA City Share 4,345 3,437 5,811 3,763 5,308 5,581 5,623 5,623
I 131 Ins. City Share 5,268 4,180 7,885 3,847 7,542 8,443 8.992 8,992
141 MN Unemp Comp
151 Workers Comp
Total 72,658 56,672 93.591 61,197 85.824 90,764 91,927 91,927
I SUPPLIES
200 Office Supplies
212 Motor Fuel & Lube
I 221 Maint-Equipment
223 Maint-Buildings . ,
240 Small Tools
I 245 General Supplies 32,733 34,022 32,000 28,959\ 32,000 33,000 33,000 33,000
Total 32,733 34,022 32,000 28,959 32,000 33,000 33,000 33,000
OTHER SERVICES
I 301 Audit/Accounting
302 Consulting
303 Engineering
I 304 Legal
321 Communication
331 Travel, Conf,Sch 100 100 100 100
351 PrintlPublish
I 360 Ins.-Total
380 Utilities-
GasJElec.
400 Contractual 21,280 2,876 2,876
I 410 Rental
433 Subscnp-Member
437 Licenses-Taxes
I 440 Misc. Services 3,750 6,000 66 6,000 6,000 6,000 6,000
Total 21,280 3,750 6,100 2,942 8,876 6,100 6,100 6,100
OTHER CHARGES
I 54 State Surchgs
55 Interest-
Interfund Loan
I 56 Allocated Expense
from other Depts
Total 0 0 0 0 0 0 0 0
I CAPITAL OUTLAY
60 Land
520 Buildings
540 Machinery-Equip
I 560 Fum & Fixtures
580 Other Improve
Total 0 0 0 0 0 0 0 0
I TRANSFERS
720 Permanent 290,000 340,000 360,000 360,000 360,000 347,000 347,000 347,000
71 Temporary
I 72 Refund-Reimburse.
Total 290,000 340,000 360,000 360,000 360,000 347,000 347,000 347,000
TOTAL ACCOUNT 416,671 434,444 491,691 453,098 486,700 476,864 478,027 478,027
I 91
I FUND: 101 General ACTIVITY: Snow and Ice Removal DEPT 43125
Obj Actual Actual Budget YTD Oct Annual Requested Proposed Adopted
Code ITEM 1997 1998 1999 1999 EST-99 2000 2000 2000
I PERSONAL SERVICES
101 Regular Salaries 14,668 5,845 17,150 9,102 17,220 18,115 18,251 18,251
102 OT. Salaries 3,275 2,816 5,000 3,465 5,000 5,000 5,000 5,000
I 103 Part Time Salaries
121 PERA City Share 804 448 1,174 651 1,151 1,197 1,204 1,204
122 FICA City Share 1,294 627 1,694 914 1,700 1,768 1,779 1,779
131 Ins. City Share 2,086 872 2,299 1,019 2,416 2,675 2,844 2,844
I 141 MN Unemp Comp
151 Workers Comp
Total 22,127 10,608 27,317 15,151 27,487 28,755 29,078 29,078
I SUPPLIES
200 Office Supplies
212 Motor Fuel & Lube
I 221 Maint-Equipment
223 Maint-Buildings 1: ~
240 Small Tools
I 245 General Supplies 20,277 11,848 17,500 10,780 I 17,500 17,500 17,500 17 ,500
Total 20,277 11,848 17,500 10,780 17,500 17,500 17,500 17 ,500
OTHER SERVICES
I 301 Audit/Accounting
302 Consulting
303 Engineering
I 304 Legal
321 Communication
331 Travel, Conf,Sch
351 Print/Publish
I 360 Ins.-Total
380 Utilities7
Gas.lElec.
400 Contractual
I 410 Rental
433 Subscrip-Member
437 Licenses-Taxes
I 440 Misc. Services
Total 0 0 0 0 0 0 0 0
OTHER CHARGES
I 54 State Surchgs
55 Interest-
Interfund Loan
I 56 Allocated Expense
from other Depts
Total 0 0 0 0 0 0 0 0
I CAPITAL OUTLAY
60 Land
520 Buildings
540 Machinery-Equip
I 560 Fum & Fixtures
580 Other Improve
Total 0 0 0 0 0 0 0 0
I TRANSFERS
720 Permanent
71 Temporary
I 72 Refund-Reimburse.
Total 0 0 0 0 0 0 0 0
TOTAL ACCOUNT 42,404 22,456 44,817 25,931 44,987 46,255 46,578 46,578
I 93
BUDGET COMMENTS: TRAFFIC CONTROUSTREET LIGHTING
DEPT 43160
I
Code #
I
I
I
I
~ ..
I
221 Maintenance to semaphores
I
245 Signs and posts.
I
I
I
I
380 Electricity for semaphores.
I
440 Electricity for street lights
I
I
I
I
I
I
94
I
I FUND: 101 General ACTIVITY: Traffic Control/Street Lighting DEPT 43160
Obj Actual Actual Budget YTD Oct Annual Requested Proposed Adopted
Code ITEM 1997 1998 1999 1999 EST-99 2000 2000 2000
I PERSONAL SERVICES
101 Regular Salaries
102 O.T. Salaries
I 103 Part Time Salaries
121 PERA City Share
122 FICA City Share
I 131 Ins. City Share
141 MN Unemp Camp
151 Workers Camp
Total 0 0 0 0 0 0 0 0
I SUPPLIES
200 Office Supplies
212 Motor Fuel & Lube
I 221 Maint-Equipment 860 1,379 1,000 1,354 1,500 1,100 1,100 1,100
223 Maint-Buildings ' ,
240 Small Tools
I 245 General Supplies 3,301 3,274 3,500 2,837 · 3,500 3,500 3,500 3,500
Total 4,161 4,653 4,500 4,191 5,000 4,600 4,600 4,600
OTHER SERVICES
I 301 Audit/Accounting
302 Consulting
303 Engineering
I 304 Legal
321 Communication
331 Travel, Conf,Sch
351 Print/Publish
I 360 Ins.-Total
380 Utilities-
Gas.lElec. 6,328 5,294 5,500 3,606 5,500 5,500 5,500 5,500
400 Contractual
I 410 Rental
433 Subscrip-Member
437 Licenses-Taxes
I 440 Misc. Services 28,434 29,342 28,500 22,167 29,000 29,000 29,000 29,000
Total 34,762 34,636 34,000 25,773 34,500 34,500 34,500 34,500
OTHER CHARGES
I 54 State Surchgs
55 Interest-
Interfund Loan
I 56 Allocated Expense
from other Depts
Total 0 0 0 0 0 0 0 0
I CAPITAL OUTLAY
60 Land
520 Buildings
540 Machinery-Equip
I 560 Fum & Fixtures
580 Other Improve
Total 0 0 0 0 0 0 0 0
I TRANSFERS
720 Permanent
71 Temporary
I 72 Refund-Reimburse.
Total 0 0 0 0 0 0 0
TOTAL ACCOUNT 38,923 39,289 38,500 29,964 39,500 39,100 39,100 39,100
I 95
BUDGET COMMENTS: SANITATIONIWASTE REMOVALlWEEDS
DEPT 43200
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Code #
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101 Public Works salaries associated with property clean-up
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400 Property clean-up
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440 Contracted weed spraying.
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I FUND # 10 General ACTIVITY: SanitationlWaste RemovallWeeds DEPT # 67
Obj Actual Actual Budget YTD Oct Annual Requested Proposed Adopted
Code ITEM 1997 1998 1999 1999 EST-99 2000 2000 2000
I PERSONAL SERVICES
101 Regular Salaries 1,063 18,276 500 158 500 500 500 500
102 O.T. Salaries 364 4,190
I 103 Part Time Salaries
121 PERA City Share 64 1,164 26 8 26 26 26 26
122 FICA City Share 104 1,653 38 11 38 38 38 38
131 Ins. City Share 134 2,224 52 18 54 58 61 61
I 141 MN Unemp Comp
151 Workers Comp
Total 1,729 27,507 616 195 618 622 625 625
I SUPPLIES
200 Office Supplies
212 Motor Fuel & Lube
I 221 Maint-Equipment
223 Maint-Buildings . ,
240 Small Tools
I 245 General Supplies
Total 0 0 0 0 0 0 0 0
OTHER SERVICES
I 301 Audit/Accounting
302 Consulting
303 Engineering
I 304 Legal
321 Communication
331 Travel, Conf,Sch
351 Print/Publish
I 360 Ins.-Total
380 Utilities- Gas.lElec.
400 Contractual 634 1,000 500 1,000 500 500
410 Rental
I 433 Dues & Subscriptions
437 Licenses-Taxes
440 Misc. Services 2,742 82,613 3,000 2,769 2,769 3,000 3,000 3,000
I Total 3,376 82,613 4,000 2,769 3,269 4,000 3,500 3,500
OTHER CHARGES
54 State Surchgs
I 55 Interest-
Interfund Loan
56 Allocated Expense
I from other Depts
Total ~ 0 0 0 0 0 0 0
CAPITAL OUTLAY
I 60 Land
520 Buildings
540 Machinery-Equip
580 Other Improve
I 64 Future
560 Furn & Fixtures
Total 0 0 0 0 0 0 0 0
I TRANSFERS
720 Permanent
72 Refund-Reimburse.
I Total 0 0 0 0 0 0 0 0
TOTAL ACCOUNT 5,105 110,120 4,616 2,964 3,887 4,622 4,125 4,125
I 97
BUDGET COMMENTS: TREE MAINTENANCE
DEPT 43250
Code #
101 .20 Light Equipment Operators
240 Small Tools - Chain saw
245 Paint for marking trees
331 Tree Inspection School.
400 Contracted tree removal.
98
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I FUND: 101 General ACTIVITY: Tree Maintenance DEPT 43250
Obj Actual Actual Budget YTD Oct Annual Requested Proposed Adopted
Code ITEM 1997 1998 1999 1999 EST-99 2000 2000 2000
I PERSONAL SERVICES
101 Regular Salaries 2,702 5,435 6,860 4,094 6,888 7,246 7,300 7,300
102 O.T. Salaries 327 146
I 103 Part Time Salaries
121 PERA City Share 136 289 355 212 357 375 378 378
122 FICA City Share 217 415 525 299 527 554 558 558
I 131 Ins. City Share 273 552 712 295 749 839 893 893
141 MN Unemp Camp
151 Workers Comp
Total 3,655 6,837 8,452 4,900 8,521 9,014 9,129 9,129
I SUPPLIES
200 Office Supplies
212 Motor Fuel & Lube
I 221 Maint-Equipment
223 Maint-Buildings t: J
240 Small Tools 443 1,201 550 555 555 550 550 550
I 245 General Supplies 59 200 200 200
Total 502 1,201 550 555 555 750 750 750
OTHER SERVICES
I 301 Audit/Accounting
302 Consulting
303 Engineering
I 304 Legal
321 Communication
331 Travel, Conf,Sch 150 170 220 190 190 220 220 220
351 PrintIPublish
I 360 Ins.-Total
380 Utilities:-
Gas.lElec.
400 Contractual 12,076 4,929 13,000 7,312 13,000 13,000 12,000 12,000
I 410 Rental
433 Dues & Subscriptions
437 Licenses-Taxes
I 440 Misc. Services
Total 12,226 5,099 13,220 7,502 13,190 13,220 12,220 12,220
OTHER CHARGES
I 54 State Surchgs
55 Interest-
Interfund Loan
I 56 Allocated Expense
from other Depts
Total 0 0 0 0 0 0 0 0
CAPITAL OUTLAY
I 60 Land
520 Buildings
540 Machinery-Equip
I 560 Fum & Fixtures
580 Other Improve
Total 0 0 0 0 0 0 0 0
I TRANSFERS
720 Permanent
71 Temporary
I 72 Refund-Reimburse.
Total 0 0 0 0 0 0 0 0
TOTAL ACCOUNT 16,383 13,137 22,222 12,957 22,266 22,984 22,099 22,099
I 99
BUDGET COMMENTS: PARKS & RECREATION/BEACHES
DEPT 45200
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Code #
101 1.60 Light Equipment Operators
0.25 Clerical
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103 Part-time Rink Attendants
(400 hrs x 3 rinks x $6.50)
7,800
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Park Commission Minutes ($150 x 1.5 x 12)
2,700
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Part-time summer help
(12 weeks x 40 hrs x $9.00 X 2 emps.)
8,640
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221 Maintenance to Park Equipment, Computer Contract
223 Maintenance to Park buildings
240 Tools, shovels, scrapers, ete.
245 Rock, dirt, fertilizers, seed, sand, etc., & signs for Snowmobile Trails
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302 Park Planner - Park and Trail Planning
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321 Park telephones.
331 Travel, Conferences, Schools
351 Annual Parks Newsletter & Snowmobile information
380 Includes electricity and natural gas for warming houses
400 Minnetonka Community Services, weeds spraying
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410 Rental of portable toilets for Parks, Crescent Beach
Christmas lake Public Access
Rental of Warming House for Cathcart Park
7,200
1,500
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440 Misc. Expenses, such as rubbish hauling,
electrical work, etc.
I
720 Transfer to Park Capital Improvement Fund
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Obj Actual Actual Budget YTD Oct Annual Requested Proposed Adopted
Code ITEM 1997 1998 1999 1999 EST-99 2000 2000 2000
I PERSONAL SERVICES
101 Regular Salaries 52,763 44,891 61,416 39,788 51,390 54,396 54,732 54,732
102 O.T. Salaries 210 314 500 382 500 1,500 1,500 1,500
I 103 Part Time Salaries 10,050 12,176 17,640 13,506 17,640 16,440 19,140 19,140
121 PERA City Share 2,373 2,387 3,207 2,173 2,688 2,844 2,913 2,913
122 FICA City Share 4,558 4,258 6,086 3,988 5,319 5,457 5,766 5,766
131 Ins. City Share 4,923 4,227 6,427 3,366 5,641 6,353 6,757 6,757
I 141 MN Unemp Comp
151 Workers Comp
Total 74,877 68,253 95,276 63,203 83,178 86,990 90,808 90,808
I SUPPLIES
200 Office Supplies
212 Motor Fuel & Lube
I 221 Maint-Equipment 738 1,365 2,000 478 1,000 2,000 2,000 2,000
223 Maint-Buildings 504 15 1,000 993., 1,000 1,000 1,000 1,000
240 Small Tools 163 104 200 66 150 200 200 200
I 245 General Supplies 15,036 15,720 16,000 8,530 \ 12,000 16,000 16,000 16,000
Total 16,441 17 ,204 19,200 10,067 14,150 19,200 19,200 19,200
OTHER SERVICES
I 301 Audit/Accounting
302 Consulting 1,613 5,615 9,000 3,615 7,500 4,000 4,000 4,000
303 Engineering
304 Legal
I 321 Communication 567 288 800 128 180 400 400 400
331 Travel, Conf,Sch 100 100 100 100
351 Print/Publish 420 472 800 500 500 500 500
I 360 Ins.-Total
380 Utilities- GasJElec. 3,590 2,726 4,200 2,762 3,700 4,200 4,200 4,200
400 Contractual 9,331 8,068 10,000 5,710 9,500 9,500 9,500 9,500
410 Rental 8,001 7,661 8,700 6,470 8,700 8,700 8,700 8,700
I 433 Dues & Subscription: 15 30 30 30 30
437 Licenses-Taxes
440 Misc. Services 49 500 250 500 500 500
I Total 23,586 24,830 34,130 18,685 30,330 27,930 27,930 27,930
OTHER CHARGES
54 State Surchgs
I 55 Interest-
Interfund Loan "-
56 Allocated Expense
I from other Depts
Total 0 0 0 0 0 0 0 0
CAPITAL OUTLAY
I 60 Land
520 Buildings
540 Machinery-Equip
560 Fum & Fixtures
I 580 Other Improve 289 0 0 0 0
Total 289 0 0 0 0 0 0 0
TRANSFERS
I 720 Permanent 20,000 10,000 0 0 0 10,000 10,000 10,000 J
71 Temporary
72 Refund-Reimburse.
I Total 20,000 10,000 0 0 0 10,000 10,000 10,000
TOTAL ACCOUNT 135,193 120,287 148,606 91,955 127,658 144,120 147,938 147,938
I 101
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BUDGET COMMENTS: WATER FUND REVENUES
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FUND # 601
WATER FUND REVENUES BUDGET
DEPT # 49400
CODE REVENUE SOURCE Actual Actual Budget YTD Oct Annual Proposed Adopted
# 1997 1998 1999 1999 EST -99 2000 2000
36210 Water Int. Earned 50,144 52,747 40,000 48,491 53,000 50,000 50,000
37110 Water Sales 228,325 255,925 242,000 170,000 235,000 255,000 255,000
37150 Connection Fees 5,000 157,500 157,500 75,000 75,000
37170 Water Permits 976 1,000 750 450 500 750 750
37171 Sale of Meters 7,505 8,633 5,000 4,112 4,500 4,000 4,000
37175 Antennae Space Rente 35,982 8,283 21,167 20,274 21,820 22,700 22,700
Totals 322,932 326,588 313,917 400,827 472,320 407,450 407,450
103
BUDGET COMMENTS: WATER FUND
FUND # 601
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321 Autodialers for Pump houses - Costs moved to individual well utility accts.
331 Water Operators License Training
351 Annual Water Quality Report
360 Insurance
400 Munitech Contract
420 Depreciation - a non-cash expense for future system replacement
437 Sales tax on commercial water sales - Recorded as pass thru liability in 1999 & thereafter
State Water Surcharges - $5.21/connection/year - Recorded as pass thru liability in 1999 & thereafter
104
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I FUND # 601 WATER FUND EXPENDITURES BUDGET DEPT # 49400
I Code Actual Actual Budget YTD Oct Annual Proposed Adopted
# ITEM 1997 1998 1999 1999 Est-99 2000 2000
PERSONAL SERVICES
I 101 Regular Salaries 11,145 11,918 16,590 14,631 16,590 16,999 16,999
102 O.T. Salaries 257 183 577 600
I 103 Part Time Salaries
122 FICA City Share 793 851 1,269 1,081 1,315 1,300 1,300
121 PERA City Share 511 627 859 788 890 881 881
131 Ins. City Share 1,043 1,169 1,722 1,204 1,722 2,080 2,080
I Total 13,749 14,748 20,440 18,281 21,117 21,260 21,260
SUPPLIES
I 200 Office Supplies 1,038 836 1,600 2,631 2,800
208 Postage t J
212 Motor Fuel & Lube
I 221 Maint-Equipment 8,886 10,216 25,000 38,556 43,000 16,000 16,000
223 Maint-Buildings 41 2,930 2,500 523 2,000 2,500 2,500
240 Small Tools 250 250
I 245 General Supplies 8,152 6,553 5,000 7,051 7,500 7,000 7,000
260 Wtr Purch - Tanka Bay 1,169 1,362 1,500 945 1,500 1,500 1,500
261 Wtr Purch - Excelsior 11,305 9,669 10,000 6,~96 10,000 10,000 10,000
I 262 Wtr Purch - Mtka 306 368 500 265 500 500 500
265 Water Meters 8,396 5,514 4,000 2,732 3,500 4,000 4,000
Total 39,293 37,448 50,100 59,699 70,800 41,750 41,750
I OTHER SERYICES & CHARGES
301 Financial & Audit 848 719 800 743 743 800 800
I 302 Consulting
303 Engineering 9,807 2,506 7,500 1,814 4,500 6,000 6,000
304 Legal 855 1,235 1,000 5,031 5,031 500 500
I 321 Communication 1,107 1,114 1,200 233 233
331 Travel, Conf,Sch
351 Print/Publish 338 338 400 400
I 360 Insurance-Total 4,877 4,944 5,500 2,915 3,500 4,000 4,000
394 Utilities - Amesbury 6,632 6,904 6,800 6,738 7,000 7,000 7,000
395 Utilities - Badger 3,939 5,209 5,500 4,484 5,200 5,500 5,500
I 396 Utilities - Boulder Bridge 13,658 10,443 12,500 8,711 11,100 12,000 12,000
397 Utilities - Woodhaven 1,666 1 ,435 1,600 2,230 3,000 5,000 5,000
398 Utilities - SE AreaITowel 20,087 23,289 23,800 18,241 23,800 24,500 24,500
I 400 Contractual 57,222 52,864 50,000 50,058 55,500 58,500 58,500
410 Rental
420 Depreciation 91,470 125,396 140,000 106,800 140,000 140,000 140,000
I 433 Subscrip-Member
437 Licenses-Sales Taxes 1,360 1,769 1,500 629 629
440 Misc. Services 228 250 35 35 250. 250
I State Surchgs 5,271 5,451 5,500
450 Investment Svc Chgs 956 912 800 698 850 900 900
Total 219,983 244,190 264,250 209,698 261,459 265,350 265,350
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I 105
BUDGET COMMENTS: WATER FUND
DEPT # 80
580 Recondition Woodhaven Pressure Tank
Amesbury Well Pipe Replacement Project
Shorewood Oaks/Ponds Looping Project
720 Permanent Transfers
Water Debt Service Fund - Debt Payments
General Fund - Overhead Costs
6,000
28,000
287,000
40,000
5,000
106
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FUND # 601
Code
# ITEM
CAPITAL OUTLAY
60 Land
520 Buildings
540 Machinery-Equip
580 Other Improve
Total
TRANSFERS
720 Permanent
Total
TOTAL ACCOUNT
WATER FUND EXPENDITURES BUDGET
DEPT # 49400
Actual Actual Budget YTD Oct Annual Proposed Adopted
1997 1998 1999 1999 Est-99 2000 1999
8,926
11,200 698 698 321,000 321,000
0 8,926 11 ,200 698 698 321,000 321,000
40,000 40,000 42,400 42,400 42,400 45,000 45,000
40,000 40,000 42,400 42,400 42,400 45,000 45,000
313,025 345,312 388,390 330,776 396,474 694,360 694,360
107
BUDGET COMMENTS: WATER DEBT SERVICE
REVENUES
CODE #
36101 Special Assessment payments
17000 Victoria Tower Payment
37150 Connection Fees
36210 Interest Income
39203 Transfers from Other Funds
EXPENSES
CODE #
23100 Principal on G.O. Revenue Bonds
611 Interest G.O. Revenue Bonds
620 Agent Fees
108
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I FUND # 601 WATER DEBT SERVICE BUDGET - 2000 DEPT # 49400
I REVENUES
CODE REVENUE SOURCE Actual Actual Budget YTD Oct Annual Proposed Adopted
# 1997 1998 1999 1999 EST -99 2000 2000
I 17000 Victoria Tower Payments 96,565 54,521 51,848 51,848 51,848 49,174 49,174
31010 Property Tax 15 24 24
I 36101 Special Assessments 230,448 195,401 165,000 162,041 215,000 120,000 120,000
36210 Interest Income
37150 Connection Fees 20,000 55,000 50,000 23,600 23,600 20,000 20,000
I 39203 Transfers 40,000 40,000 40,000 40,000 40,000 40,000 40,000
Totals 387,028 344,922 306,848 277,513 330,472 229,174 229,174
I EXPENSES
t: J
Code Actual Actual Budget YTD Oct Annual Proposed Adopted
I # ITEM 1997 1998 1999 1999 EST -99 2000 2000
OTHER SERVICES
I 301 Financial
302 Consulting
303 Engineering
304 Legal
I 321 Communication
331 Travel, Conf,Sch
351 Print/Publish
I 360 Insurance-Total
380 Utilities-Gas/Elec
400 Contractual
I 410 Rental
433 Dues & Subscriptions
437 Licenses-Taxes
440 Misc. Services
I 45 Service Charges
Total 0 0 0 0 0 0 0
I OTHER CHARGES
Total 0 0 0 0 0 -0 0
I TRANSFERS
720 Permanent
I Total 0 0 0 0 0 0 0
DEBT SERVICE
I 23100 Bond Principal 125,000 185,000 180,000 180,000 180,000 190,000 190,000
611 Bond Interest 119,334 125,085 116,235 115,934 116,235 108,021 108,021 '
620 Agent Fees
I Total 244,334 310,085 296,235 295,934 296,235 298,021 298,021
TOTAL ACCOUNT 244,334 310,085 296,235 295,934 296,235 298,021 298,021
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BUDGET COMMENTS: SEWER FUND REVENUES
FUND # 611
36210 Estimated Interest earnings.
36270 Metro SAC charges collected w/sewer permit
$1,100 x est. 30 homes to be constructed in 1999 = $33,000*.01=$330
37210 Estimated Sewer Service Charge Revenue (($60/Qtr * 2,669 Accts) + $12,700 assessed delinquent)
37210 Delinquent sewer bills collected by the County
37250 Local Sewer Access Charges @ $1,000 each
37270 $100 each for estimated 30 homes to be constructed in 2000
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FUND # 611 SEWER FUND REVENUES - BUDGET 2000 Dept # 49450
Code Actual Actual Budget YTD Oct Annual Proposed Adopted
# REVENUE SOURCE 1997 1998 1999 1999 EST -99 2000 2000
36210 Sewer Int. Earned 64,893 81,164 60,000 73,176 90,000 80,000 80,000
36240 Refunds/Reimburse 391 391 780 780
36270 Metro Sac Charges 39,664 31,000 31,500 315 315
37210 Sewer Serv Charges 684,869 695,940 690,000 485,577 720,000 650,000 650,000
37210 Sewer Chg-Cnty Call 23,190 18,565 18,000
37250 Local SAC Charges 41,000 21,000 7,000 22,000 22,000 5,000 5,000
37270 Sewer Permits 4,200 3,700 3,000 2,000 2,300 3,000 3,000
39203 Tfr From Other Funds
Total 792,923 770,205 749.500 509,577 744,300 658,315658,315
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BUDGET COMMENTS: SEWER FUND
FUND #611
CODE #
101 .1 0 Senior Accounting Clerk
.1 0 Receptionist/Secretary
.20 Light Equip. Operator
221 Includes software maintenance
Equipment Maintenance
245 Cleaning Supplies
303 Engineering fees for I & I Study, other
304 Legal fees
321 Cellular phone charges & Autodialer for Lift 18
331 To license Public Works staff - MSCC School
360 Insurance
385 MCES treatment charges - Est. 320 million gallons @ $1,200/million gallons
386 Charge for Sewage Flow through Excelsior Trunks
400 Munitech Contract {incr of 6% for 2000} - $30,000
Scheduled Sewer Cleaning - $20,000
Inflow & Infiltration Control & Reduction- $22,000
420 Depreciation
440 Misc. expenses - also includes costs for backups in resident homes
580 Refurbish Shady Island Lift~tation
Refurbish Birch Bluff Lift Station
60,000
40,000
720 Transfer to General Fund for Overhead Costs
10,000
112
I FUND # 611 SEWER FUND BUDGET - 2000 DEPT # 49450
Code Actual Actual Budget YTD Oct Annual Proposed Adopted
# ITEM 1997 1998 1999 1999 EST -99 2000 2000
I PERSONAL SERVICES
101 Regular Salaries 5,532 19,333 13,160 7,736 13,160 13,349 13,349
I 102 O.T. Salaries 352 313
103 Part Time Salaries
121 PERA City Share 264 1,018 682 401 682 691 691
I 122 FICA City Share 412 1 ,426 1,007 549 1,007 1,021 1,021
131 Ins. City Share 534 1,657 1,366 651 1,366 1,633 1,633
Total 7,094 23,747 16,215 9,337 16,215 16,694 16,694
I SUPPLIES
200 Office Supplies 1,716 1,310 1,700 2,946 3,300 2,500 2,500
208 Postage
I 212 Motor Fuel & Lube
221 Maint-Equipment 4,368 4,552 10,000 .,10,175 12,400 10,000 10,000
223 Maint-Buildings
I 240 Small Tools
245 General Supplies 103 300 108 200 300 300
Total 6,084 5,965 12,000 13,229 15,900 12,800 12,800
I SUPPORT SERVICES & CHARGES
301 Financial & Audit 848 719 800 743 743 800 800
I 302 Consulting
303 Engineering 307 5,942 7,500 10,224 11 ,000 7,500 7,500
304 Legal
I 321 Communication 138 162 175 115 175 675 675
331 Travel, Conf,Sch 23 1,114 600 136 136 600 600
351 PrinVPublish
I 360 Insurance-Total 2,429 2,074 2,300 1,253 1,500 2,000 2,000
380 Utilities-Gas/Elec 4,404 4,253 5,000 3,281 4,500 5,000 5,000
385 MCES Service Charge: 517,056 342,977 465,090 291,536 322,976 384,000 384,000
I 386 Excelsior Sewer Chg 8,175 11,143 12,000 8,547 12,000 12,000 12,000
400 Contractual 52,346 51,155 71,000 28,017 35,000 72,000 72,000
410 Rental
420 Depreciation 191,393 195,394 195,000 164,520 200,000 200,000 200,000
I 433 Dues & Subscriptions
437 Licenses-Taxes
440 Misc. Services 102 500 500 500
I 450 Service Charges 1,122 1,340 1,300 1,242 1 ,400 1,500 1,500
MCES SAC Charges 34,799 31,531 31,185
Total 813,142 647,804 792,450 509,614 589,430 686,575 686,575
I CAPITAL OUTLAY
540 Machinery-Equip
I 560 Furn & Fixtures
580 Other Improve 67,000 3,960 48,000 100,000 100,000
Total 0 0 67,000 3,960 48,000 100,000 100,000
I TRANSFERS
720 Permanent 6,000 6,000 6,000 10,000 10,000 I
I Total 0 0 6,000 6,000 6,000 10,000 10,000
TOTAL ACCOUNT 826,320 677,516 893,665 542,140 675,545 826,069 826,069
I 113
400
E-Z Recycling - Residential Recycling
(2,400 x $2~05 x 12)
City Clean-up - Spring & Fall
59,040
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BUDGET COMMENTS: RECYCLING FUND REVENUES
REVENUES
33620 Recycling Aid from Hennepin County
37310 Residential Charges for Recycling Services - $1.50/mo/household
37320 Residential Charges for City Clean-Up
37340 Revenue from Recycling Contractor from Sale of Recyclabtes
EXPENSES
CODE #
101 Light Equip. Operator - City Clean Up
Administration Salaries
245 General supplies
351 Publishing & Promotion
25,500
114
I FUND # 621 RECYCLING FUND BUDGET - 2000 DEPT # 49550
REVENUES
I CODE REVENUE SOURCE Actual Actual Budget YTD Oct Annual Proposed Adopted
# 1997 1998 1999 1999 EST -99 2000 2000
I 33620 Cnty Recycling Aid 21,501 21,332 20,265 21,860 21,860 22,000 22,000
36210 Interest Income 858 1,185 900 1,111 1,500 1,000 1,000
37310 Recycling Svc Chgs 30,706 48,826 43,200 28,222 43,200 43,200 43,200
I 37320 City Clean-up Fees 19,083 20,755 22,000 22,026 22,500 23,000 23,000
37330 Rec;'cling Bin Sales 600 344 500 320 350 350 350
37340 Revenue from Contr
I 39203 Tfrs from Other Funds
Totals 72,748 92,442 86,865 73,539 89,410 89,550 89,550
I EXPENSES
. .
Code Actual Actual Budget YTD Oct Annual Proposed Adopted
I # ITEM 1997 1998 1999 I 1999 EST -99 2000 2000
PERSONAL SERVICES
I 101 Regular Salaries 48 100 100 100
102 O.T. Salaries 471 1,122 1,150 448 900 1,150 1,150
103 Part Time Salaries
121 PERA City Share 21 61 65 . 23 47 65 65
I 122 FICA City Share 35 85 96 33 69 96 96
131 Ins. City Share 44 108 115 39 80 115 115
Total 571 1 ,424 1,526 543 1,096 1,526 1,526
I SU~PLlES
200 Office Supplies
I 212 Motor Fuel & Lube
221 Maint-Equipment
223 Maint-Buildings
I 240 Small T 0015
245 General Supplies 2,079 232 150 143 150 150 150
Total 2,079 232 150 143 150 150 150
I OTHER SERVICES
301 Financial & Auditing
I 302 Consulting
303 Engineering
304 Legal
321 Communication
I 331 Travel, Conf,Sch
351 Print/Publish 250 200 200
360 Insurance-Total
I 380 Utilities-GaslEJec
400 Contractual 70,053 78,693 83,040 70,436 83,000 84,540 84,540
410 Rental
I 433 Subscrip-Member
437 Licenses-Taxes
440 Misc. Services 81
I 450 Service Charges 16 19 20 17 20 20 20
Total 70,150 78,712 83,310 70,453 83,020 84,760 84,760
I TOTAL ACCOUNT 72,800 80,368 84,986 71,139 84,266 86,436 86,436
115
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BUDGET COMMENTS: STORMWATER MANAGEMENT FUND
REVENUES
37410 Stormwater Utilty Fees
EXPENSES
CODE #
101 .10 Senior Accounting Clerk
.10 Light Equipment Operator
245 General Supplies for Storm Drainage System
303 Internal & Contractual Engineering for Storm Drainage System
400 Contractual Repairs to Storm Drainage System
580 Gideon Glen Drainage Project
720 Transfers to other funds
116
I FUND # 631 STORMWATER MANAGEMENT FUND BUDGET DEPT # 49600
I REVENUES
CODE REVENUE SOURCE Actual Actual Budget YTD 0 t Annual Proposed Adopted
I # 1997 1998 1999 1999 EST -99 2000 2000
36210 Interest Income 12,932 12,889 6,500 8,201 9,500 6,500 6,500
36270 Miscellaneous Revenue 650 650
I 37410 Storm Utility Charges 44,911 45,591 44,500 29,935 44,500 45,000 45,000 /
39203 Transfers 10,000 10,000 10,000 10,000 10,000 10,000 10,000
Totals 67,843 68,480 61,000 48,786 64,650 61,500 61,SOO
I EXPENSES
I Code Actual Actual Budget YTD Oct Annual Proposed Adopted
# ITEM 1997 1998 1999, . 1999 EST -99 2000 2000
PERSONAL SERVICES
I 101 Regular Salaries 2,608 1,576 6,923 1,111 1,500 6,866 6,866
102 O.T. Salaries 59
I 103 Part Time Salaries
122 FICA City Share 177 97 530 70 115 525 525
121 PERA City Share 119 82 359 58 78 356 356
131 Ins. City Share 288 143 719 88 145 840 840
I Total 3,251 1,898 8,531 1,327 1,838 8,587 8,587
SUPPLIES
I 200 Office Supplies
221 Maint-Equipment
240 Small Tools
I 245 General Supplies 2,278 119 4,000 1,350 2,500 4,000 4,000
Total 2,278 119 4,000 1,350 2,500 4,000 4,000
OTHER SERVICES & CHARGES
I 301 Financial & Audit
303 Engineering 7,378 9,424 5,000 4,080 5,000 5,000 5,000
I 304 Legal
321 Communication
331 Travel, Conf,Sch
351 Print/Publish
I 360 Insurance-Total
400 Contractual 8,563 17 ,053 8,000 161 161 7,000 7,000
433 Subscrip-Member
I 440 Misc. Services 120
450 Service Charges 202 221 150 137 150 150 150
Total 16,263 26,698 13,150 4,378 5,311 12,150 12,1SO
I CAPITAL OUTLAY
580 Other Improvements 71,632 24,235 25,000 135,000 135,000
I Total 0 71,632 0 24,235 25,000 135,000 135,000
TRANSFERS
I 720 Permanent
Total 0 0 0 0 0 0 0
TOTAL ACCOUNT 21,792 100,347 25,681 31,290 34,649 159,737 159,737
I 117
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I FUND: #640 FUND: Liquor DEPT #49750
I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted
ITEM 1997 1998 1999 1999 Est-99 2000 2000
TOTAL SALES 1,876,662 2,075,484 2,211,000 1,869,680 2,267,975 2,483,055 2,483,055
I TOTAL COST OF GOODS SOLD 1,492,786 1,649,619 1,735,365 1,481,627 1,799,882 1,950,932 1,950,932
GROSS PROFIT 383,876 425,865 475,635 388,053 468,093 532,123 532,123
EXPENSES
I PERSONAL SERVICES
101 Regular Salaries 98,845 101,480 105,000 86,191 109,800 139,500 139,500
102 O.T. Salaries 0 859 0 573 608 0 0
I 103 Part Time Salaries 55,693 66,724 80,500 55,844 71,300 70,000 70,000
121 PERA City Share 6,084 6,347 6,659 5,666 7,455 9,051 9,051
122 FICA City Share 11,609 12,729 14,191 10,864 13,107 16,027 16,027
I 131 Ins. City Share 9,132 9,618 9,100 7,506 8,870 14,900 14,900
141 Unemployment Camp , , 3,096 3,600 3,600
151 Workers Camp
I Total 181,363 197,757 215,450 166,644 214,236 253,078 253,078
SUPPLIES
200 Office Supplies 0 0 1,000 1,192 1,275 500 500
I 201 Postage 304 261 300 192 330 510 510
221 Maint-Equipment 3,937 2,556 2,700 4,389 4,650 4,100 4,100
223 Maint-Buildings 0 0 0 58 58 0 0
I 245 General Supplies 4,835 6,689 5,000 5,307 6,000 5,400 5,400
Total 9,076 9,506 9,000 11,138 12,313 10,510 10,510
OTHER SERVICES
I 301 Audit & Accounting 2,688 2,520 2,700 2,643 2,643 2,900 2,900
304 Legal 0 0 0 486 486 0 0
321 Communication 0 0 0 2,100 2,575 2,800 2,800
I 331 Travel, Conf,Sch 0 0 0 292 510 900 900
342 Advertising & Promo 7,154 5,337 7,000 6,343 8,200 11,000 11,000
351 PrinVPublish 0 0 0 1,658 2,250 1,350 1,350
I 360 Insurance-Total 13,545 14,942 16,350 12,664 15,800 17 ,500 17,500
380 Utilities-Gas/Elec 23,799 22,589 24,100 18,984 24,000 24,400 24,400
400 Contractual 1,731 2,965 3,300 1,899 2,550 2,200 2,200
I 410 Rent 140,519 145,978 154,300 119,085 149,179 161,721 161,721
420 Depreciation 10,551 10,758 9,625 7,900 9,525 9,125 9,125
432 Uncollectible Checks 2,273 1,478 '0 0 2,500 1,500 1,500
I 433 Dues & Subscriptions 441 441 500 515 515 600 600
437 Taxes/Licenses 860 860 950 860 1,560 1,560 1,560
440 Misc Services 0 0 0 675 675 0 0
I 445 Credit Card Fees 10,171 12,903 13,800 14,017 16,967 18,290 18,290
Total 213,732 220,771 232,625 190,121 239,935 255,846 255,846
CAPITAL OUTLAY
I 560 Furniture & Fixtures 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0
TOTAL EXPENSES 404,171 428,034 457,075 367,903 466,484 519,434 519,434
I TOTAL OPERATING INCOME/(LOSS) (20,295) (2,169) 18,560 20,150 1,609 12,689 12,689
720 Transfers In/(Out) 0 0 0 0 0 (10,000) (10,000)
Misc Revenue/(Expense) 7,258 6,915 7,500 7,357 8,600 9,200 9,200.
I NET INCOME/(LOSS) (13,037) 4,746 26,060 27,507 10,209 11 ,889 11,889
I 119