2001 - Annual Budget Report
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CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55,331-8927 · (952) 474-3236
FA~ (952) 474-0128. www.ci.shorewood.mn.us.cityhall@ci.shorewood.mn.us
CITY OF SHOREWOOD,
MINNESOTA
2001 OPERATING BUDGET
ADOPTED DECEMBER/H, 2000
#.
~J PRINTED ON RECYCLED PAPER
I CITY OF SHOREWOOD
2001 ADOPTED BUDGETS
I TABLE OF CONTENTS
I PAGE
Budget Message 1-3
I Summary of Adopted 2001 General Fund Budget 4-5
Preparation Calendar for 2001 Budget 6-7
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Organizational Chart 8
I SECTION I. SUMMARY BUDGETS
I General Fund
I Revenues
Adopted Revenues Chart 9
I Summary of Adopted 2001 Revenues 1 0-11
I Expenditures
Adopted Expenditures Chart 12
I Summary of Adopted 2001 Expenditures 13
I Departmental Budgets
41110 - Mayor and Council 16-17
I 41300 - Administration 18-19
I 41400 - City Clerk 20-21
41500 - Finance 22-23
I 41600 - Professional Services 24-25
I 41910 - Planning and Zoning 26-27
41940 - Municipal Building - City Hall 28-29
I 42100 - Police 30-31
I 42200 - Fire Protection 32-33
42400 - Protective Inspection 34-35
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Departmental Budgets (continued) PAGE I
42700 - Animal Control 36-37 I
43010 - City Engineer 38-39
43050 - Public Works Service 40-41 I
43100 - Streets and Roadways 42-43 I
43125 - Snow and Ice Removal 44-45
43160 - Traffic Control/Street Lighting 46-47 I
43200 - Sanitation/Waste Removal/Weeds 48-49 I
43250 - Tree Maintenance 50-51
45200 - Parks and Recreation 52-53 I
Water Fund I
Water Operating I
Adopted 2001 Revenues and Expenses 54-55
Water Debt Service I
Adopted 2001 Revenues and Expenses 56-57 I
Sewer Fund I
Adopted 2001 Revenues and Expenses
58-59
Recvcline: Fund I
Adopted 2001 Revenues and Expenses 60-61 I
Stormwater Manae:ement Fund I
Adopted 2001 Revenues and Expenses 62-63
Liquor Fund I
Adopted 2001 Revenues and Expenses 64-65 I
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CITY OF
SHOREWOOD
.
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128 . www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us
November 28th, 2000
Honorable Mayor ~d Members of the City Council
Residents of the City of Shorewood
We ~e pleased to present to you the City of Shorewood Proposed'2001 Operating Budget. This
document, after adoption by the City Council, becomes the guide for the delivery of services to
the residents of the city in the coming year. The budgets anticipate the level of funding necessary
to provide these services.
The budget was prepared according to priorities and programs that the Council has identified.
Tl1e budget allocates funding to achieve these priorities and maintain quality programs in the city.
Many variables were considered when preparing the 2001 budget, such as the removal of levy
limits and the reduction of non-tax revenues, as well as the importance of preserving the integrity
of the General Fund balance. Growth in the tax base, types and quality of services provided by
the city, and continuation ofthe Capital Improvement Program was carefully considered.
The budget conforms to the City Council's Statement of Purpose, Goals and Expectations. The
budget supports the city's purpose of providing value in municipal services to our residents while
assuring compliance with community laws and standards. Our goal is to do this in such an
efficient, friendly manner that residents feel good about being citizens of the Shorewood
community. This budget is proposed as ag~lide to fulfilling our p,urposeand reac~ing our goal.
Capital Improvement Program
The city is continuing its efforts in capital improvements through the revision of the Capita!
Improvement Program (CIP). The. CIP continues to provide the planning which is essential in
meeting the city's goals for improvements in its infrastructure and equipment over the next five
years, and provides a sound financial plan for achieving those goals. The fund transfers
scheduled for the year 2001 are incorporated into the 2001- 2005 eIP document.
Levy Limits Removed
.The State Legislature has removed levy limits on the amount the City can levy for 2001. The
budget proposes an increase in the City's property tax levy for 2001 of 12.3%. Anticipated
reductions in other revenue sources such as building permits and the curtailed use of surplus
general fund balance contributions have made it necessary to levy at this level to continue to
deliver municipal services at the currentlevels. The increased tax levy will cause the City tax rate
to increase in 2001, from 18.33% to 19.19%.
...
~~ PRINTED ON RECYCLED PAPER
1
The budget submitted for your consideration contemplates a growth in expenditures of7.1 %
from last year. Some of the major items that contribute to this increase include Fire Department
increases of $65,000, Police Department requests of $21 ,300, and the LCEC request of $8,050.
There are also some increases in the legal and assessing ftmctions in addition to staff salary and
benefit adjustments.
Water Fund
The Water Fund is comprised of two subfunds: Water Operations and Water Debt Service. The
Water Operations subftmd includes the revenues received for the sale of water and other
miscellaneous revenues, and the expenses for operation and maintenance of the water system.
The Water Operations fund anticipates very little change from last year's budget. While some
routine maintenance is required in the coming year, operating costs are anticipated to be similar
to this year in most respects. This subfund also has a budgeted transfer of $80,000 to the Water
Debt Service sub fund toward the retirement of water system debt. This transfer is larger than in
previous years to compensate for the lack of City of Victoria tower revenue.
The Water Debt Service subfund accounts for the accumulation of resources for future debt
retirement and for the annual payment of principal and interest on current water system debt. The
Water Debt Service Budget anticipates revenues from special assessments and a transfer from the
Water Operations Fund. These revenues are expected to match the required debt service for the
year. Any excess revenues will accumulate as a reserve for future water debt retirement.
Sewer Fund
The Sewer Fund budget anticipates the continuation of two programs for 2001: the Inflow and
Infiltration (I & I) Reduction program and Lift Station Refurbishing program. The reduction of
inflow and infiltration (I & I) into the sewer system has been a priority for several years. The
major components of this program are the preparation of an 1 & 1 plan, cleaning and televising
sewer mains to find 1 & 1 problems and repairing them, and the sealing of sewer manhole covers.
The goal of the program is to ultimately reduce the amount of flow being treated, thereby
reducing our sewage treatment costs. The second program has a goal of refurbishing our aging
lift stations at a rate of two stations per year over the next several years. These new programs
account for the most significant growth in the sewer budget for next year.
Recyclilzg Fund
Recycling Fund expenses will remain about the same in 2001 as in 2000. The City's contract
with E-Z Recycling will increase slightly. The city clean-up held in the Spring and the Fall leaf
drop-off site are also budgeted in this fund and will continue to be financed the same way for
next year as they were in 2001. No increase in the residential recycling fee is budgeted in 2001.
Storm water Management Fund
The Stormwater Management Fund budget includes a continued effort toward small drainage
projects and repairs. No major projects are scheduled for 2001.
Liquor Fund
Sales from Liquor operations have trended higher in 2000 and are expected to increase again in
2001. Net income from total operations is projected to be around $22,000, continuing a trend
toward a profitable operation.
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Conclusion
The proposed budget is responsive to the service needs and concems of the residents of the City
and represents the best joint efforts of the City Council and staff. We therefore recommend the
adoption ofthe 2001 Operating Budgets and the 2000/2001 Property Tax Levy.
Respectfully submitted,
~ ~.~
Bradl~n
Acting City Administrator/Clerk
L~
Bonnie Burton
Finance Director/Treasurer
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CITY OF SHOREWOOD
GENERAL FUND SUMMARY I
2001 ADOPTED BUDGET
Actual Actual Budget YTO Sept Proposed Adopted % I
1998 1999 2000 2000 2001 2001 Change
Revenues and Other Sources
Property Taxes 1,776,852 1,870,727 1,936,779 963,493 2,208,574 2,208,574 12.31%
Licenses and Permits 223,248 221,555 195,850 261,405 141,200 141,200 -38.70% I
Intergovernmental 532,359 468,969 453,811 265,016 453,916 453,916 0.02%
Fines and Forfeitures 73,337 94,115 95,000 41,721 95,000 95,000 0.00%
Charges for Service 34,297 43,348 54,100 8,194 54,100 54,100 0.00% I
Miscellaneous Revenue 117,732 84,562 143,700 103,170 145,000 145,000 0.90%
Total Revenues 2,757,825 2,783,276 2,879,240 1,642,998 3,097,790 3,097,790 7.06%
Expenditures I
General Government
Mayor and Council 54,490 64,322 96,904 39,416 95,514 95,514 -1.43% I
Administration 110,132 112,865 108,253 90,947 107,023 107,023 -1.14%
General Government 121,657 126,506 121,578 124,436 125,609 125,609 3.32%
Finance 109,414 114,872 118,453 78,693 118,376 118,376 -0.07%
Professional Services 274,063 131,017 146,400 150,152 149,950 149,950 2.42% I
Planning and Zo~ing 108,895 110,469 124,521 64,120 137,985 137,985 10.81%
Municipal Building 127,602 138,107 130,450 65,043 132,020 132,020 1.20%
Total General Government 906,253 798,158 846,559 612,807 866,477 866,477 2.35% I
Public Safety
Police 539,120 547,335 557,945 454,781 578,482 578,482 3.68% I
Fire Protection 156,623 166,355 171,175 140,190 235,954 235,954 37.84%
Protective Inspection 75,159 67,254 86,090 50,150 92,273 92,273 7.18%
Animal Control 17,458 18,570 21,000 13,967 21,800 21,800 3.81% I
Total Public Safety 788,360 799,514 836,210 659,088 928,509 928,509 11.04%
Public Works I
City Engineer 92,528 91,275 100,466 68,474 114,681 114,681 14.15%
Public Works Services 225,794 234,581 248,338 161,936 277,431 277,431 11.72%
Streets and Roadways 94,444 104,506 131,027 57,796 138,905 138,905 6.01% I
Snow and Ice Removal 22,456 30,039 46,578 11 ,593 48,495 48,495 4.12%
Traffic Control/Street Lights 39,289 39,094 39,1 00 28,755 39,550 39,550 1.15%
Sanitation/Waste Removal 110,120 456 4,125 4,511 4,130 4,130 0.12%
Tree Maintenance 13,137 16,773 22,099 17,386 23,868 23,868 8.00% I
Total Public Works 597,768 516,724 591 ,733 350,451 647,060 647,060 9.35%
Culture and Recreation I
Parks and Recreation 110,287 114,435 137,938 104,983 151,744 151,744 10.01%
Total Culture and Recreation 110,287 114,435 137,938 104,983 151,744 151,744 10.01% I
Total Expenditures 2,402,668 2,228,831 2,412,440 1,727,329 2,593,790 2,593,790 7.52%
Total Revenues Over (Under) I
Expenditures 355,157 554,445 466,800 (84,331 ) 504,000 504,000
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CITY OF SHOREWOOD
I GENERAL FUND SUMMARY
2001 ADOPTED BUDGET
I Actual Actual Budget . YTD Sept Proposed Adopted %
1998 1999 2000 2000 2001 2001 Change
Fund Transfers In
Liquor Fund 0 10,000 0 10,000 10,000
I Street Reconstr Fund 10,000 32,000 0 0 0 0
Trail Fund 3,000 6,000 3,000 0 5,000 5,000
Sewer Fund 0 6,000 10,000 0 10,000 10,000
I Water Fund 0 2,400 5,000 0 5,000 5,000
Total. Transfers In 13,000 46,400 28,000 0 30,000 30,000 7.14%
I Fund Transfers Out
Equip Replacemt Fund (Pol) 800 800 800 0 800 800
Equip Replacemt Fund (PW) 113,225 107,000 112,000 0 116,500 116,500
I Street Reconstr Fund 340,000 360,000 347,000 0 367,000 367,000
Park Capital Imp Fund 10,000 0 10,000 0 10,000 10,000
Public Facilities Fund 15,000 15,000 15,000 0 29,700 29;700
Stormwater Mgmt Fund 10,000 10,000 10,000 0 10,000 10,000
I Total Fund Transfers Out 489,025 492,800 494,800 0 534,000 534,000 7.92%
I Excess (Deficiency) of Revenues and
Other Financing Sources Over
Expenditures and Other Uses (120,868) 108,045 . 0 (84,331 ) 0 0
I Amounts to be Provided from
General Fund Balance 0 0 0 84,331 0 0
I General Fund Balance January 1 1,523,041 1,402,173 1,510,218 1,510,218 1,510,218 1,510,218
General Fund Balance December 31 1,402,173 1,510,218 1,510,218 1,425,887 1,510,218 1,510,218
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CITY OF SHOREWOOD
2001 BUDGET SCHEDULE
Date Description
07/21/00 Budget worksheets distributed to staff and department heads.
07/31/00 Completed operating budget worksheets due frpm staff.
08/01/00 MN Department of Revenue to certify LGA (Local Government Aid) and
LP A (Local Performance Aid) to cities.
08/14/00 Council and staff CIP/operation budget work session. CAFR to be distributed to
City Council.
08/25/00 Preliminary budget completed.
08/28/00 Draft budget presented to City Council. City Auditor presentation of CAFR.
09/01/00 MN Department of Revenue to certify HACA to cities.
09/11/00 Council adopts 2001 preliminary budget and levy with changes as needed.
09115/00 Proposed budget and levy must be adopted and certified to County Auditor
by tIns date. State form Payable 2000 PT Form 280 also to be submitted.
10/02/00 County to certify Levy Certification Tax Rate to Cities.
10/09/00 Council holds "Tax Rate Public Hearing" and approves resolution certifying same.
No published notice required for public hearing.
10/20/00 Tax Rate Public Hearing and submission of council resolution approving the tax rate
increase due to the state by this date.
10/23/00 Regular City Council meeting.
11/10-11/24 Counties to mail Notice of Proposed Property Tax.
11/20/00 Enterprise fund budget workshop with City Council and staff.
11/29-12/20 Initial hearing to consider proposed budget and levy must be held between these
dates. (The City of Shorewood regular council meeting date is 12/11. The City
cannot hold their hearing on certain dates that will be used by the county or other
taxing districts.)
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Date
11/29/00
12/04/00
12/07/00
12/11/00
12/19/00
12/28/00
3/15/01
City of Shorewood
Year 2001 Budget Schedule
(continued)
Descriotion
Budget hearing advertisement in the official newspaper.
City initial budget tmth-in-taxation hearing.
County initial budget hearing date.
City final budget and levy adopted, or city continuation hearing if required
County continuation budget hearing date.
Final levy and budget must be certified to the County Auditor by this date. State
fonns Payable 2000 Property Tax Levy Report and PT Form TNT2000 also due.
2001 Budget is submitted to GFOA Budget Presentation Awards Program
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ORGANIZATIONAL CHART - CITY OF SHOREWOOD
co
I CITY ATfORNEY ~:::- -- CITY COUNCIL BOARDS &
COMMISSIONS
" - PLANNING COMMISSION
CITY ADMINISTRATOR I - PARK COMMISSION
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LIQUOR ENGINEERING FINANCE ADMINISTRA TION PLANNING PUBLIC IlUBLIC SAFETY
& ZONING WORKS (CONTRACT)
- Off-Sale - Engineering Svcs. - Personnel - General Government - Planning - Building & Grounds - Police - 4-City Joint
Retail - Project Mgmt. - Accounting - Licensing - Zoning - Recycling (Contract) Services *
- Payroll - Elections Administration - Tree Maintenance - Patrol
- Investments - Records - Property - Park Maintenance - Disaster
- Utility Billing - Legal Publications Records - Street Mainenance Preparedness
- Accts. Payable - Public Information - Inspection - Equipment Maintenance - Investigation
- Accts. Recble. - Recreation Programs - Stormwater System - Public Service
- Special - Park Planning - Street Lighting - Fire - Excelsior!
Assessments (Contract) - Sanitation/Weeds Mound
- Budgeting - Assessor (Contract) - Janitor Services - Fire prevention!
-MIS - Cable TV - (Contract) firefighting
- Purchasing Franchise - Utility Maintenance - Animal Control -
(Contract) Chanhasscn
I CITIZENS I
* Mayor is City's representative on joint governing board.
- - - - - - .-- - - - - - - - - - - - -
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Intergvrnntl
Revenue
14%
CD
CITY OF SHOREWOOD
PROPOSED 2001 GENERAL FUND REVENUES
Fines & Forfeits
3%
Charges For
Service
2%
Tsfrs & Misc
6%
Licenses & Permits
5%
Property Taxes
70%
2001 ESTIMATED REVENUES
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BUDGET COMMENTS: GENERAL FUND REVENUES
TAXES:
The City levies property taxes to finance the general
operating fund which provides municipal governmental services
Fiscal Disparities - Received with taxes above. In 1971, the legislature enacted
this law to allow municipalities to share in metropolitan commercial/industrial growth.
A percentage of commercial/industrial taxes are pooled and distributed to communities
in the metropolitan area.
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LICENSE/PERMIT FEES:
Rental Housina License Fees - License fees for rental housing units.
License is valid for a term of three (3) years.
liquor License Fees
Other Business Licenses - Fees for refuse hauler and tree trimming licenses.
State SurcharQe Collections - Surcharges collected on building permits equal to
0.5% of the improvement value. The City retains an administrative fee equal to 4% of the fee.
Buildina Permits - Permit fee based upon valuation of structure according
to Uniform BUilding Code Schedule.
Doa Licenses
Other Non-business - Horse permit and alarm permit fees.
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INTERGOVERNMENTAL REVENUE:
FEMA Disaster Aid - a one-time federal aid for 1998 storm damage equal to 75 % of actual related costs
CDBG Grant - a federal block grant for community development purposes
Storm/Snow Disaster Aid - relief aid to cities for unusual snow season 1996-97 and storm damage in 1998
Metropolitan Council PlanninQ Grant - a grant from the Metropolitan Council for 1998 for
land use and park and trail planning.
Local Government Aid - the continuance of the discontinued Local Performance Aid
Homestead and Aariculture Credit Aid (HACA)- A State credit which reduces the tax levy
Local Performance Aid (LPA) - A State aid passed in the 1996 legislature which is given to
jurisdictions which certify that they are either developing or have already incorporated the use of
performance measurements in their budgeting process. This aid is discontinued for 2000.
PERA Aid - A State aid approved in the 1997 legislature to fund an mandated increase of 0.70% in the
City's contribution to PERA.
MSA Road Aid (Became eligible for this aid as of 1/1/90)
Aid provided by the State of Minnesota to cities over 5,000 in population to maintain
designated MSA roads.
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CHARGES FOR SERVICES:
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General Government
The City provides services to the public for which a charge is collected
such as assessment services, map sales, planning fees, etc.
Enaineerina - Fees charged to other City funds and developers for engineering services.
Recreation - fees charged to Freeman Park Foundation for park maintenance
and Crescent Beach charges.
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FINES & FORFEITS - Fines imposed for traffic & ordinance violations.
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MISC. REVENUES - Revenue from a variety of sources such as interest income,
dry hydrant charges, pop sales, cellular antenna rental and other miscellaneous revenues.
TRANSFERS FROM OTHER FUNDS - For 2001, $5,000 from Trail Fund for Trail Planning,
$10,000 from Sewer Fund and $5,000 from Water Fund for overhead costs
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LIQUOR STORE TRANSFER - Profits from liquor operations.
FUND BALANCE - Fund Balance allocated for 2001 budget purposes.
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I SUMMARY OF ESTIMATED REVENUES
2001 GENERAL FUND BUDGET
I Actual Actual Budget YTD Sept Proposed Adopted
REVENUES: 1998 1999 2000 2000 2001 2001
TAXES:
I General Property 1,710,413 1,799,020 1,914,111 924,896 2,208,574 2,208,574
Fiscal Disparities 66,439 71,707 38,597
Special Levy 22,668 0 0 0
TOTAL TAXES 1,776,852 1,870,727 1,936,779 963,493 2,208,574 2,208,574
I LICENSE/PERMIT:
Rental Housing 70 3,500 105 4,000 4,000
I Tobacco 1,500 2,500 0 2,500 2,500
Alcoholic Beverages 8,150 8,150 8,150 8,150 8,150 8,150
Others~Business 2,100 2,155 2,000 2,000 2,000
State Surcharge 7,996 500 340 340
I Building Permits 201,336 205,482 175,000 251,178 120,000 120,000
Tree Trimming Licenses 235 180 200 60 210 210
Dog Licenses 2,256 2,693 2,500 1,532 2,500 2,500
I Others-Misc. 1,175 1,325 1,500 380 1,500 1,500
TOTAL LICENSE/PERMIT 223,248 221,555 195,850 261,405 141,200 141,200
INTER-GOVERNMENTAL REVENUES
I FEDERAL AIDS
FEMA Disaster Aid 75,000 0 0 0 0 0
CDBG Grant 5,000 6,693 0 0 0 0
I STATE AIDS
Storm/Snow Disaster Aid 14,071 0 0
Metro Council Planning Grant 3,393 0 0
I Local Government Aid 8,412 4,206 8,412 8,412
HACA 421 ,334 421 ,282 426,898 213,449 427,003 427,003
Local Performance Aid 9,131 8,422 0 0 0
PERA Aid 4,751 4,751 4,751 2,376 4,751 4,751
I MSA Road Aid 13,750 13,750 13,750 44,985 13,750 13,750
Total State Aids 452,359 462,276 453,811 265,016 453,916 453,916
TOTAL INTERGOVERNMENTAl 532,359 468,969 453,811 265,016 453,916 453,916
I CHARGES FOR SERVICE:
General Government 5,166 5,751 6,500 4,909 6,500 6,500
Engineering 21,615 28,838 35,000 2,835 35,000 35,000
I Recreation 7,516 8,759 12,600 450 12,600 12,600
TOTAL CHARGES FOR SERVI( 34,297 43,348 54,100 8,194 54,100 54,100
FINES & FORFEITS 73,337 94,115 95,000 41,721 95,000 95,000
I MISC REVENUES 117,732 84,562 143,700 103,170 145,000 145,000
TRANSFERS
I From Other Funds 13,000 46,400 18,000 0 20,000 20,000
From Liquor Stores 10,000 0 10,000 10,000
TOTAL TRANSFERS 13,000 46,400 28,000 0 30,000 30,000
I TOTAL REVENUES 2,770,825 2,829,676 2,907,240 1,642,998 3,127,790 3,127,790
OTHER FUNDING SOURCES:
I FUND BALANCE 0 0 0 0 0 0
TOTAL REVENUES &
OTHER FUNDING 2,770,825 2,829,676 2,907,240 1,642,998 3,127,790 3,127,790
SOURCES
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CITY OF SHOREWOOD
PROPOSED 2001 GENERAL FUND EXPENDITURES
Street Projects
12%
Capital Tsfrs
1%
Capital Equip
5%
General Gov't
27%
...
N
Parks
5%
Public Works
20%
Other Public
Safety
4%
Police
18%
-------------------
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I SUMMARY OF EXPENDITURES
GENERAL FUND
I 2001 ADOPTED BUDGET
BUDGET BUDGET BUDGET
I DEPT ACTUAL ACTUAL ADOPTED YTD SEPT PROPOSED ADOPTED
NO. DEPARTMENT 1998 1999 2000 2000 2001 2001
41110 Mayor and Council 54,490 76,008 96,904 39,416 95,514 95,514
I 41300 Administration 110,132 104,535 108,253 90,947 107,023 107,023
41400 City Clerk 121,657 114,348 121,578 124,436 125,609 125,609
41500 Finance 109,414 107,857 118,453 78,693 118,376 118,376
I 41600 Professional Services 274,063 152,000 146,400 150,152 149,950 149,950
41910 Planning & Zoning 108,895 103,651 124,521 64,120 137,985 137,985
41940 Municipal Building (City Hall) 127,602 130,100 130,450 65,043 . 132,020 132,020
Capital Transfer - Office Equip 15,000 15,000 15,000 0 29,700 29,700
I 42100 Police 539,120 553,428 557,945 454,781 578,482 578,482
Capital Transfer - Equip 800 800 800 0 800 800
42200 Fire 156,623 166,355 171,175 140,190 235,954 235,954
I 42400 Protective Inspection 75,159 84,112 86,090 50,150 92,273 92,273
42700 Animal Control 17,458 18,000 21,000 13,967 21,800 21 ,800
43010 City Engineer 92,528 102,477 100,466 68,474 114,681 114,681
I 43050 Public Works Service 225,794 205,190 248,338 161,936 277,431 277,431
Capital Transfers - Equip & Stormwtr 123,225 117,000 122,000 126,500 126,500
43100 Streets & Roadways 94,444 131,691 131,027 57,796 138,905 138,905
I Capital Transfer - Street Imps 340,000 360,000 347,000 367,000 367,000
43125 Snow & Ice Removal 22,456 44,817 46,578 11,593 48,495 48,495
43160 Traffic Control/Street Lighting 39,289 38,500 39,1 00 28,755 39,550 39,550
I 43200 Sanitation/W aste Removal/W eeds 110,120 4,616 4,125 4,511 4,130 4,130
43250 Tree Maintenance 13,137 22,222 22,099 17,386 23,868 23,868
45200 Parks & Recreation 110,287 148,606 137,938 104,983 151,744 151,744
I Capital Transfer - Park Imps 10,000 0 10,000 10,000 10,000
TOTAL GENERAL FUND EXPENDITURES 2,891,693 2,801,313 2,907,240 1,727,329 3,127,790 3,127,790
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SECTION I
SUMMARY BUDGETS
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FUND:
101 General
DEPARTMENT MISSION:
The Mayor and City Council set policy for the City
and provide general direction to the Administrator in
policy implementation. The department budget
supports council development, information efforts and
special City associations and programs.
DEPARTMEN1 Mayor and Council
DEPT NO:
41110
DESCRIPTION OF ACTIVITY:
The City Council meets twice montly and in periodic special workshops to consider
and adopt legislative and administrtive policies that pertain to the services
provided to citizens.
OBJECTIVES:
- Strategic planning
HIGHLIGHTS/COMMENTS:
Staffing:
City Council Salaries
Supplies/Materials:
Awards and misc. supplies
Support Services:
Christmas Lake Milfoillnspections (2)
Strategic Planning Consultant
Conferences and Seminars
Appreciation Function for City Volunteers/Staff
City Newsletters (12) & Council Brochure
Lake Minnetonka Conservation District (LMCD)
Assn of Metro Municipalities
League of MN Cities
Excelsior Chamber of Commerce July 4th Fireworks
Charges, Fees & Other:
Council Contingency
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FUND: 101 DEPARTMENT: Mayor and Council DEPT 41110
I BUDGET Actual Actual Budget YTD Sept Requested Proposed Adopted
ITEM 1998 1999 2000 2000 2001 2001 2001
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Staffing 13,564 13,564 13,564 10,173 13,564 13,564 13,564
I Suppl ies/Materials 1,300 1,906 1,200 553 1,500 1,500 1,500
I Support Services 39,626 48,352 48,400 26,936 50,450 50,450 50,450
Charges, Fees & Other 0 500 33,740 ^ 1,755 30,000 30,000 30,000
I Capital Outlay 0 0 0 0 0 0 0
I Transfers 0 0 0 0 0 0 0
TOTAL 54,490 64,322 96,904 39,416 95,514 95,514 95,514
I SERVICE INDICATORS:
I Seminars, Conferences &
Schools Attended 1 5 5 5
Newsletters Published 12 12 12 12
I No. of Council Mtgs. 24 24 24 24
No. of Workshops/Speci 36 24 24 24
Agenda Items 591 500 500 500
I Ordinances &
Resolutions Adopted 135 130 130 130
I COST INDICATORS:
I Expenditures 54,490 64,322 96,904 39,416 95,514 95,514 95,514
- Program Revenues
I = Levy Dollars 54,490 64,322 96.904 39,416 95,514 95,514 95,514
I STAFFING:
I Part time:
Mayor 1.00 1.00 1.00 1.00 1.00 1.00 1.00
I Council members 4.00 4.00 4.00 4.00 4.00 4.00 4.00
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FUND:
101 General
DEPARTMENT MISSION:
To implement policy established by the City Council; offer
staff support to the City Council in its policy making role;
and manage day-to-day operations of the City in a manner
consistent with established City values to effectively and
efficiently meet set goals & objectives.
DEPARTMENT Administration
DEPT NO:
41300
DESCRIPTION OF ACTIVITY:
The City Administrator directs City departmental operations to ensure compliance with
policies established by the City Council and with state and federal laws. The
department supports the City Council by managing Council agendas, directing the
flow of information and requests for action to the Council.
OBJECTIVES:
- Take a leadership role in intergovernmental cooperative efforts
in the Lake Minnetonka area
- Review City objectives each quarter in detail
- Be active in regional housing issues
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
Maintenance contracts on computer equipment
Miscellaneous books & supplies
Support Services:
Labor Relations Associates Contract
Conference, mileage. meetings & seminars
Memberships to ICMA, MCMA, MAMA, MPELRA & Rotary
I FUND: 101 DEPARTMENT: Administration DEPT 41300
I BUDGET Actual Actual Budget YTD Sept Requested Proposed Adopted
ITEM 1998 1999 2000 2000 2001 2001 2001
I Staffing 103,969 106,403 101,378 74,813 99,773 99,773 99,773
Supplies/Materials 250 375 400 0 400 400 400
I Support Services 5,913 6,087 6,475 16,134 6,850 6,850 6,850
I Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 0 0 0 0 0 0 0
I Transfers 0 0 0 0 0 0 0
TOTAL 110,132 112,865 108,253 90,947 107,023 107,023 107,023
I SERVICE INDICATORS:
I COLincil Mtgs/Work Sessio 66 48 48
Council Agenda Items 591 500 500
I Park Comm. Meetings 23 20 20
Staff Meetings 50 52 52
I COST INDICATORS:
I Expenditures 110,132 112,865 108,253 90,947 107,023 107,023 107,023
- Program Revenues 0 0 0 0 0 0 0
I = Levy Dollars 110,132 112,865 108,253 90,947 107,023 107,023 107,023
I STAFFING:
Full Time:
I Admistrator/Clk 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Exec Sec/Dep Clk .33 .33 .33 .33 .33 .33 .33
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FUND:
101 General
DEPARTMENT MISSION:
Provide staff support for the City Council including
preparation of agendas and meeting packets.
Responsible for City Clerk functions including
elections, records retention, notices and licenses.
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DEPARTMENT City Clerk
DEPT NO:
41400
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DESCRIPTION OF ACTIVITY:
This department provides for the preparation for and supervision of State/Federal Primary
City General and Special elections by the Deputy City Clerk. It also provides for general
reception and secretarial duties in the City offices, as well as the recording secretary for
City Council meetings. The Deputy Clerk is the official recordkeeper of minutes and permanent
records, and supervises all staff in this area. This department is responsible for all licensing
fuctions. It also oversees implementation of the City communications plan and provides for the
administration and maintenance of the city hall computer network.
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OBJECTIVES:
-Continue to improve web site, allowing visitors to communicate better with City Hall via the web
- Improve City newsletter through the addition of more community pictures and/or articles
- Improve response time to residents making general inquiries through various communications tools
- Increase youth awareness of local government issues throug.h active involvement with school officials
and instructors through programs such as student election judges
- Reduce computer consulting fees through expanded in-house knowledge of computer network
- Monitor and report on effectiveness of communications plan
- Develop orientation package for new council members, commission members and staff
- Develop employee manual
- Develop hiring manual for city positions setting uniform practices for each
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HIGHLIGHTS/COMMENTS:
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Staffing:
Includes step increases for full time employees,
part-time communications tech & election judges
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Supplies/Materials:
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Office supplies
Maintenance contracts for computer printers
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Support Services:
Conference, mileage and Seminars
Publication of legal notices for all General Fund Depts
Council Recording Secretary
Computer Consulting and Training
Memberships to IIMC, MCFOA & Municipals
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Capital Outlay:
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Voting Booths (2)
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FUND: 101 DEPARTMENT: City Clerk DEPT 41400
I
BUDGET Actual Actual Budget YTD Sept Requested Proposed Adopted
ITEM 1998 1999 2000 2000 2001 2001 2001
I Staffing 89,054 97,870 91,328 85,464 86,119 86,119 86,119
I Supplies/Materials 15,819 12,600 16,250 16,734 18,600 18,600 18,600
Support Services 14,611 16,036 13,700 22,253 20,390 20,390 20,390
I Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 2,173 0 300 0 500 500 500
I Transfers 0 0 0 0 0 0 0
TOTAL 121,657 126,506 121,578 124,452 125,609 125,609 125,609
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SERVICE INDICATORS:
I No. of Elections held 2 2 0 0 0
No. of Ordinances 5 10 2 2 2
No. of Resolutions 130 . 120 125 125 125
I Dog licenses issued 440 450 475 475 475
Other licenses issued 30 30 42 42 42
I Council Agendas 44 48 52 52 52
I COST INDICATORS:
Expenditures 121,657 126,506 121,578 '124,452 125,609 125,609 125,609
I - Program Revenues
Licenses 14,453 20,350 20,350 20,350 20,350
Sale of copies 651 1,000 1,000 1,000 1,000
I = Levy Dollars 106,553 126,506 100,228 124,452 1 04,259 104,259 104,259
I STAFFING:
Full time:
I Exec Sec/Dep Clk .67 .67 .67 .67 .67 .67 .67
Secretary/Recept .70 .70 .70 .70 .70 .70 .70
Secretary 0.25 0.25 0.25 0.25 0.25 0.25 0.25
I Part time:
Clerical 1.00 1.00 1.00 1.00 1.00 1.00 1.00
I Seasonal:
Summer Clerical 1.00 1.00 1.00 1.00 0.00 0.00 0.00
I Election Judges 0.00 32.00 33.00 0.00 0.00 0.00 0.00
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FUND:
101 General
DEPARTMENT MISSION:
To administer financial policies of the City; perform
accounting functions for all fund types; invest
available funds in accordance with State Statutes;
oversee City insurance policies; and provide for
timely reporting of financial matters to City Council
staff and the public.
DEPARTMENT Finance
DEPT NO:
41500
DESCRIPTION OF ACTIVITY:
Finance is responsible for processing all financial transactions of the City in accordance with
Federal, State and Local laws, and in compliance with Generally Accepted Accounting Principles.
Transactions include accounts payable, account receivable, payroll, investments, utility billing,
special assessments, risk management, personnel benefits and financial reporting. The
Finance Director is responsible for the preparation and administration cif the City budget.
OBJECTIVES:
- Prepare annual budget document and submit to GFOA Distinguished Budget
Award Program
- Prepare CAFR for submittal to GFOA Certificate of Achievement Program
- Provide monthly reports to staff, quarterly reports to City Council
- Review debt issues and make recommendations on debt structure
- Review and Update financial policies and procedures
H IGHLlGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
Computer checks & budget supplies
Finance software support and maintenance
Miscellaneous supplies
Support Services:
Conferences, Mileage, Meetings, Education & Seminars
Publication of Financial Statements & Budgets
Memberships to GFOA & MGFOA
Subscription to GFOA periodicals
Submittal fee - GFOA Certificate of Excellence Program
Submittal fee - GFOA Distinguished Budget Award Program
Bank & Broker service charges
Capital Outlay:
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FUND:
101 General
DEPARTMENT MISSION:
Provide contracted professional services to the City
including general legal, prosecution, financial
audit and property assessment.
DEPARTMENl Professional Services
DEPT NO:
41600
DESCRIPTION OF ACTIVITY:
This department provides for contracted legal, assessing and auditing services for the
City. Legal services include general counsel to the City Council, litigation and
prosecution of criminal misdemeanors. Assessing services provide property valuation
information for tax purposes. Audit services provide for the annual financial audit required
by Minnesota State Statutes.
OBJECTIVES:
- Contain costs on contracted professional services
- Attempt to utilize mediation services to avoid litigation
HIGHLIGHTS/COMMENTS:
Supplies/Materials:
Supplies for City Assessor
Support Services:
Includes general legal fees and prosecutions, mediation services, assessing contract
and annual audit services
Charges and Fees:
Court Awards from Litigation
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FUND: 101 DEPARTMENT: Professional Services DEPT 41600
I BUDGET Actual Actual Budget YTD Sept Requested Proposed Adopted
ITEM 1998 1999 2000 2000 2001 2001 2001
I Staffing 0 0 0 0 0 0 0
I Supplies/Materials 975 0 0 0 0 0 0
Support Services 156,607 131,017 146,400 150,152 149,950 149,950 149,950
I Charges & Fees 116,481 0 0 0 0 0 0
I Capital Outlay 0 0 0 0 0 0 0
Transfers 0 0 0 0 0 0 0
I TOTAL 274,063 131,017 146,400 150,152 149,950 149,950 149,950
I SERVICE INDICATORS:
No. of parcels 2,975 3,050 3,050 3,050 3,050
I No. of litigations 8 5 5 5 5
I No. of City Funds 21 22 22 22 22
I COST INDICATORS:
Expenditures 274,063 131,017 146,400 150,152 149,950 149,950 149,950
I - Program Revenues
Fines 18,100 18,100 19,300 20,000 20,000 20,000
I = Levy Dollars 255,963 112,917 127,100 150,152 129,950 129,950 129,950
I Other Dollars
I STAFFING:
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FUND:
101 General
DEPARTMENT MISSION:
Guide and control the physical development of
the community. Coordinate and implement long
range city-wide and area planning activities.
DEPARTMENl Planning & Zoning
DEPT NO:
41910
DESCRIPTION OF ACTIVITY:
This department is responsible for the review of development proposals, preparing and updating
the City's Comprehensive Plan, and other long range planning activities. It provides for
administration and enforcement of the City's zoning codes, and preparation and upkeep of
zoning, subdivision, floodplain and other planning and zoning related ordinances.
OBJECTIVES:
- Establish an action plan to implement Comprehensive Plan
- Complete GIS parcel data base
- Update/enhance city maps
- Update/enhance procedure handouts
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Intern for Land Conservation/Environment Committee
Supplies/Materials:
Maintenance contracts for computer & office equipment
Miscellaneous supplies
Support Services:
Database Technical Assistance
Recording Secretary for Planning Commission Meetings
Air time for cellular phone
Conferences, mileage, meetings & seminars
Land Conservation/Environment Committee expenses
Memberships to APA, MN APA, Sensible Land Use Coalition
Subscriptions to APA Journal & Zoning News
Charges & Fees:
Capital Outlay:
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I FUND: 101 DEPARTMENT: Planning & Zoning DEPT 41910
BUDGET Actual Actual Budget YTD Sept Requested Proposed Adopted
ITEM 1998 1999 2000 2000 2001 2001 2001
I Staffing 93,264 1 00,468 111,971 59,033 118,635 118,635 118,635
I Supplies/Materials 695 357 400 276 400 400 400
Support Services 14,652 9,408 12,150 4,811 17,850 17,850 17,850
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Charges & Fees 0 0 0 0 0 0 0
I Capital Outlay 284 236 0 0 1,100 1,100 1,100
Transfers 0 0 0 0 2,500 2,500 2,500
I' TOTAL 108,895 110,469 124,521 64,120 140,485 140,485 140,485
I SERVICE INDICATORS:
No. of zoning apps. 16 20 20 20 20
I No. of zoning complnts 18 20 20 20 20
Planning Comm. Meetin~ 12 12 12 12 12
Planning Comm. Work
I Sessions 11 12 12 12 12
I COST INDICATORS:
Expenditures 108,895 110,469 124,521 64,120 140,485 140,485 140,485
I - Program Revenues
Zoning Appl. Fees 2,915 5,000 5,000 5,000 5,000
I Bldg. Permit Carryover 134,173 93,484 31 ,127 31,127 31,127
(from Prot. Inspection)
I = Levy Dollars (28,193) 110,469 26,037 64,120 104,358 104,358 104,358
STAFFING:
I Full time:
Planning Dir .95 .95 .95 .95 .95 .95 .95
I Planning Asst. .70 .70 .70 .70 .70 .70 .70
Part Time:
I Clerical
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FUND:
101 General
DEPARTMENT MISSION:
Provide for the physical operation of City Hall:
utilities; maintenance of office equipment and the
building structure; and provide for the City's general
liability, property, auto and workers' compensation
insurance.
DEPARTMENT Municipal Bldg - City Hall
DEPT NO:
41940
DESCRIPTION OF ACTIVITY:
The Municipal Building department provides for maintenance of all equipment located in the City
Hall, and for janitorial services to furnish a clean environment in which to conduct City business.
General Liability, Property and Casualty insurance coverages are also provided under this department.
OBJECTIVES:
- Identify maintenance needs to avoid major investments in the future
- Identify options for maximum utilization of office space to avoid future additions
- Maintain existing facilities at current level or better utilizing staff to reduce maintenance costs
- Continue to dispose of outdated documentation in storage area
- Continue to promote community programs to enhance public facilities, such as "Adopt a Garden."
HIGHLIGHTS/COMMENTS:
Supplies/Materials:
Maintenance contracts for copiers, telephones and office equipment
Maintenance to city hall building
Software upgrades
City Hall supplies
Support Services:
City Hall janitorial, rug services, & pest control
Utilities and phone service for City Hall
Insurance coverage for all city depts except enterprise funds
Rental of postage meter and pop machine
Special Assessments on City owned property
Sales and Use Tax Payments
Charges & Fees:
Capital Outlay:
Senior Community Center Payment
Office Chair; Copier; Laser Printer; Fax; Shredder
Transfers:
Public Facilities Fund - Office Equipment
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I FUND: 101 DEPARTMENT: Municipal Building - City Hall DEPT 41940
BUDGET Actual Actual Budget YTD Sept Requested Proposed Adopted
ITEM 1998 1999 2000 2000 2001 2001 2001
I Staffing 0 0 0 0 0 0 0
I Supplies/Materials 9,805 10,071 9,200 5,939 10,170 10,170 10,170
Support Services 79,596 89,952 83,300 21,560 82,850 82,850 82,850
I Charges & Fees 0 0 0 0 0 0 0
I Capital Outlay 38,201 38,084 37,950 37,544 39,000 39,000 39,000
Transfers 15,000 25,000 15,000 0 25,000 25,000 25,000
I TOTAL 142,602 163,107 145,450 65,043 157,020 157,020 157,020
I SERVICE INDICATORS:
Number of copies 240,000 275,000 300,000 300,000 300,000
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COST INDICATORS:
I Expenditures 142,602 163,107 145,450 65,043 157,020 157,020 157,020
I - Program Revenues
Insurance rebate 24,013 30,000 30,000 30,000 30,000
I = Levy Dollars 118,589 163,107 115,450 65,043 127,020 127,020 127,020
Other Dollars
I STAFFING:
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FUND:
101 General
DEPARTMENT MISSION:
To provide a modern, flexible, full-service criminal
justice agency which is responsive to community
needs.
DEPARTMENT Police
DEPT NO:
42100
DESCRIPTION OF ACTIVITY:
The Police Department is a cooperative joint venture between the cities of Excelsior, Greenwood,
Shorewood and Tonka Bay. Through this venue, the department provides for the protection
of the safety and well-being of citizens in the community, the prevention and detection of
crime, and the enforcement of all local, state and federal'laws in a cost-efficient manner.
Costs and staff are allocated to each of the participating cities proportionate to the amount of time
spent in each city. For 1999, the pro-rata share of costs and staff time for City of Shorewood
is estimated at 46.0%.
OBJECTIVES:
- Implement targeted traffic control program
HIGHLIGHTS/COMMENTS:
Supplies/Materials:
Service for civil defense sirens
Fuel /maintenence for Snowmobile
Support Services:
Police services contract for 2000
Full-time Traffic Control Specialist through March, 2000
Targeted Traffic Control
Prisoner expense, court officer expense, & booking fees
Annual Police Auxilliary Dinner
Transfers:
Transfer to Equipment Replacment Fund for Snowmobile Replacement
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FUND: 101
BUDGET
ITEM
Staffing
Supplies/Materials
Support Services
Charges & Fees
Capital Outlay
Transfers
TOTAL
SERVICE INDICATORS:
Initial complaint reports
Clearance rate - ICR's
Part I crimes (serious)
Part II crimes (other)
Clearance rate (Parts I & II)
Statewide clearance rate
Citations issued
Police vehicles
Shorewood demand
COST INDICATORS:
Expenditures
- Program Revenues
Fines
= Levy Dollars
STAFFING:
Chief
Lieutenant
Sergeant
Investigator *
Patrol Officer
Shorewood Traffic Control Offic
Administrative Clerk
Clerk/Typist (part time) **
* 1 Juvenile Specialist
DEPARTMENT: Police DEPT 42100
Actual Actual Budget YTD Sept Requested Proposed Adopted
1998 1999 2000 2000 2001 2001 2001
o 0 0 0 0 0 0
36 401 600 0 600 600 600
539,084 546,934 557,345 454,781 577,882 577,882 577,882
o 0 0 0 0 0 0
o 0 0 0 0 0 0
800 800 800 0 800 800 800
539,920 548,135 558,745 454,781 579,282 579,282 579,282
18,802 20,501 20,501
96.9% 97.0% 97.0%
242 250 250
650 625 625
55.0% 58.0% 58.0%
Unknown Unknown Unknown
4,625 4,500 4,500
8 9 9
45.9% 45.5% 45.5%
539,920 548,135 558,745 454.781 579,282 579,282 579,282
58,240 75.700 75,000 75,000 75,000
481,680 489,895 483,045 454,781 504,282 504,282 504,282
1.00 1.00 1.00 1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00 1.00 1.00 1.00
2.00 2.00 2.00 2.00 2.00 2.00 2.00
2.00 2.00 2.00 2.00 2.00 2.00 2.00
7.00 7.00 7.00 7.00 7.75 7.75 7.75
1.00 1.00 1.00 1.00 0.25 0.25 0.25
1.00 1.00 1.00 1.00 1.00 1.00 1.00
2.00 2.00 2.00 2.00 2.00 2.00 2.00
** 2 Part time @ .6
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FUND:
101 General
DEPARTMENT MISSION:
Provide the highest possible quality of fire
suppression, prevention and eduction services,
and First Responder emergency medical services.
DEPARTMENT Fire Protection
DEPT NO:
42200
DESCRIPTION OF ACTIVITY:
Fire services are contracted by the City through the cities of Excelsior and Mound.
This department provides for the protection of life and property of the citizens of
the community through fire prevention and suppression, fire inspection, building inspection,
fire code enforcement and emergency medical services.
OBJECTIVES:
HIGH LIGHTS/COMMENTS:
Support Services:
Fire contracts with Mound ($8,079) and Excelsior (est. $227,875)
FUND:
101 General
DEPARTMENT MISSION:
Enforce construction safety and related building
codes through plan review and inspections.
Enforce animal control ordinances.
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DEPARTMENT Protective Inspection
DEPT NO:
42400
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- Increase and enhance,public information through the development of at least
two handouts relative to building codes
- Explore joint inspection possibilities with adjoining communities
- Enhance environmental inspections
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DESCRIPTION OF ACTIVITY:
This department provides for the issuance building and construction permits. review of
construction plans and specifications. enforcement of all building codes under the Uniform
Building Code, inspection of rental housing units. and inspection of zoning violations.
The department also provides for contractual animal control, which includes patrol, detention
and disposition of stray domestic animals.
OBJECTIVES:
HIGHLIGHTS/COMMENTS:
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Staffing:
Includes step increases
Supplies/Materials:
Maintenance contracts on computer and office equipment
Miscellaneous supplies
Support Services:
Contractual inspections during vacations. sick leave
Conferences, mileage. meetings & seminars
Printing of application forms
Membership to ICBO
Charges & Fees:
Remittances to state of permit surcharges collected
Capital Outlay:
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FUND: 101 DEPARTMENT: Protective Inspection DEPT 42400
BUDGET Actual Actual Budget YTD Sept Requested Proposed Adopted
ITEM 1998 1999 2000 2000 2001 2001 2001
Staffing 64,599 64,542 82,040 47,395 85,673 85,673 85,673
Supplies/Materials 452 166 450 350 1,050 1,050 1,050
Support Services 2,957 2,546 3,600 2,404 5,550 5,550 5,550
Charges & Fees 7,044 0 0 0 0 0 0
Capital Outlay 107 0 0 0 0 0 0
Transfers 0 0 0 0 0 0 0
TOTAL 75,159 67,254 86,090 50,149 92,273 92,273 92,273
SERVICE INDICATORS:
No. of permits issued
New Homes 35 50 20 20 20
Additions/Other 623 600 600 600 600
Avg inspections/permit
New Homes 8-10 8-10 8-10 8-10 8-10
Additions/Other 2-8 2-8 2-8 2-8 2-8
No. of complaints
COST INDICATORS:
Expenditures 75,159 67,254 86,090 50,149 92,273 92,273 92,273
- Program Revenues
Building Permits 201,336 175,000 120,000 120,000
State Surcharges 7,996 500 500 500
Rental Housing License: 0 3,500 4,000 4,000
= Levy Dollars (134,173) 67,254 (92,910) 50,149 (32,227) 92,273 (32,227)
STAFFING:
Full time:
Building Official 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Planning Dir .05 .05 .05 .05 .05 .05 .05
Planning Asst .30 .30 .30 .30 .30 .30 .30
Secretary/Recept .10 .10 .10 .10 .10 .10 .10
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FUND:
101 General
DEPARTMENT MISSION:
Enforce animal control ordinances.
DEPARTMEN1 Animal Control
DEPT NO:
42700
DESCRIPTION OF ACTIVITY:
The department provides for contractual animal control, which includes patrol, detention
and disposition of stray domestic animals.
OBJECTIVES:
HIGHLIGHTS/COMMENTS:
Staffing:
Supplies/Materials:
Support Services:
Animal control contracts with City of Orono and Claws, Paws & Hooves
Charges & Fees:
Capital Outlay:
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FUND: 101
BUDGET
ITEM
Staffing
Supplies/Materials
Support Services
Charges & Fees
Capital Outlay
Transfers
TOTAL
DEPARTMENT: Animal Control
Actual
1998
o
o
17,458
o
o
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17,458
Actual
1999
o
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18,570
o
o
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18,570
Budget YTD Sept Requested Proposed
2000 2000 2001 2001
o 0 0 0
o 0 0 0
21,000 13,967 21,800 21,800
o 0 0 0
o 0 0 0
o 0 0 0
21,000 13,967 21,800 21,800
DEPT 42700
Adopted
2001
o
o
21,800
o
o
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21,800
SERVICE INDICATORS:
No. of Animal Complaints
COST INDICATORS:
Expenditures
- Program Revenues
= Levy Dollars
STAFFING:
Full time:
17,458
17,458
18,570 21,000 13,967
21,800 21,800
18,570 21,000 13,967
21,800 21,800
37
21,800
21,800
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FUND:
101 General
DEPARTMENT MISSION:
DEPARTMENT City Engineer
Provide engineering and construction management
services for the City.
DEPT NO:
43010
DESRIPTION OF ACTIVITY:
This department is responsible for general engineering services in the City, as well as
preparation of feasibility studies, plans and specifications, and on-site inspection of
City projects. The City Engineer also reviews all development proposals and plans.
OBJECTIVES:
- Assist the City in determining right-of-way needs
- Keep construction project files up-to-date and accurate
- Communicate in written form to affected residents at least two
(2) times during a construction project
- Provide in-house engineering where feasible
- Provide good public relations with property owners adjacent to construction projects
- Resolve construction issues promptly.
HIGHLIGHTS/COMMENTS:
Staffing:
90% of City Engineer/Public Works Director, including step increases
25% of full time technician
25% of full time clerical
Supplies/Materials:
Computer maintainance/Upgrade
Books. Materials and Software
Support Services:
Contractual engineering for 2001
Contractual engineering technical assistance
Cellular phone Airtime
Conferences and mileage
Subscriptions and Memberships
Charges & Fees:
Capital Outlay:
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FUND: 101 DEPARTMENT: City Engineer DEPT 43010
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BUDGET Actual Actual Budget YTD Sept Requested Proposed Adopted
ITEM 1998 1999 2000 2000 2001 2001 2001
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Staffing 72,312 73,861 83,316 55,331 97,056 97,056 97,056
I Supplies/Materials 390 778 1,050 322 1,100 1,100 1,100
I Support Services 19.676 16,636 16,100 12,621 16,100 16,100 16,100
Charges & Fees 0 0 0 0 0 0 0
I Capital Outlay 150 0 0 200 425 425 425
I Transfers 0 0 0 0 2,200 2,200 2,200
TOTAL 92,528 91,275 100,466 68,474 116,881 116,881 116,881
I SERVICE INDICATORS:
City Engineer
I Hrs spent on City projec' 560 700 700 700 700
Hrs charged to develope 10 45 45 45 45
I COST INDICATORS:
I Expenditures 92,528 91,275 1 00,466 68,474 116,881 116,881 116,881
- Program Revenues
I Public Projects 21,015 33,000 33,000 33,000 33,000
Private Projects 600 2,000 2,000 2,000 2,000
Other
I = Levy Dollars 70,913 91,275 65,466 68,474 81,881 81,881 81,881
I STAFFING:
Full time:
I City Engineer 1.00 1.00 1'.00 0.90 0.90 0.90 0.90
Eng Technician 0.25 0.25 0.25
I Clerical 0.25 0.25 0.25 0.25 0.25 0.25
Part time:
I Clerical
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FUND:
101 General
DEPARTMENT MISSION:
DEPT NO:
43050
Provide supervision and support for all public
works functions; provides for public works utilities,
shop and equipment maintenance and fuels
DEPARTMENl Public Works Service
DESCRIPTION OF ACTIVITY:
The Public Works Service department is responsible for all general public works duties,
maintenance of all public works equipment, and maintenance of the public works facility.
OBJECTIVES:
- Perform preventative maintenance on all equipment within 100 miles or 10 hours
of scheduled service
- Perform 90% of City building repairs and preventative maintenance using City personnel
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
Includes motor fuel. maintenance of equipment and buildings, and inventory supply items
Support Services:
Uniforms for crew
Janitorial Services
Utilities and telephone service for public works building
Conference, mileage, meetings & seminars
Miscellaneous - damage to private property (mailboxes, etc)
Hazardous Waste Licenses
Miscellaneous equipment rentals
Memberships
Charges & Fees:
Capital Outlay:
Replacement Radios
Transfers:
Transfer to Equipment Replacement Fund
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I FUND: 101 DEPARTMENT: Public Works Service DEPT 43050
BUDGET Actual Actual Budget YTD Sept Requested Proposed Adopted
ITEM 1998 1999 2000 2000 2001 2001 2001
I
Staffing 174,984 182,624 188,513 119,968 213,381 213,381 213,381
I Supplies/Materials 34,642 33,454 35,700 23,166 39,900 39,900 39,900
I Support Services 16,168 17,299 22,150 16,911 22,150 22,150 22,150
Charges & Fees 0 0 0 0 0 0 0
I Capital Outlay 0 1,204 1,975 1,891 2,000 2,000 2,000
I Transfers 123,225 107,000 122,000 0 126,500 126,500 126,500
TOTAL 349,019 341,581 370,338 161,936 403,931 403,931 403,931
I SERVICE INDICATORS:
No of Gopher One calls 2,640 2,800 2,800 2,800 2,800
I No of vehicle repairs 102 110 110 110 110
I COST INDICATORS:
Expenditures 349,019 341,581 370,338 161,936 403,931 403,931 403,931
I - Program Revenues
I = Levy Dollars 349,019 341,581 370,338 161,936 403,931 403,931 403,931
I STAFFING:
Full time:
I City Engineer/Pub Wks DiI 0.10 0.10 0.10 0.10 0.10
Supervisor of Oper. & Mail 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Lt Equip Oper 1.90 1.90 2.40 2.40 2.40 2.40 2.40
I Clerical 0.25 0.25 0.25 0.25 0.25 0.25 0.25
Engineer Tech 0.20 0.20 0.20
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FUND:
101 General
DEPARTMENT MISSION:
DEPT NO:
43100
To maintain and upgrade City streets, parking areas
and storm water control systems in an efficient and
economical manner
DEPARTMENT Streets & Roadways
DESCRIPTION OF ACTIVITY:
Includes ongoing maintenance consisting of street patching, street sweeping, roadside mowing,
painting of lane markings, and minor storm sewer repair.
OBJECTIVES:
- Maintain the pavement management system to aid in scheduling of street projects
- Paint lane markings on all designated streets
- Sweep each City street at least once annually
- Mow roadsides at least twice annually
- Visually inspect storm drainage grates annually and repair as needed
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
Rock, gravel & bituminous for street & road repair
Support Services:
Safety training
Contracted road striping
Transfers:
Transfer to Street Replacement Fund
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FUND:
101 General
DEPARTMENT MISSION:
DEPT NO:
43125
Provide snow and ice control for public streets and
City owned parking lots to ensure the safe and
efficient movement of traffic
DEPARTMENT Snow & Ice Removal
DESCRIPTION OF ACTIVITY:
This department is reponsible for the plowing and removal of snow after a 2-inch or greater
snowfall has occured. Street sanding with a salt/sand mixture is used as a measure of ice control,
and is performed as needed.
OBJECTIVES:
- Remove snow and ice and complete salt/sand operations within 14 hours after
the end of a snow event
- Complete widening and clean up functions within 48 hours of a snow event
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
Sand and salt for ice control
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FUND: 101 DEPARTMENT: Snow & Ice Removal DEPT 43125
I BUDGET Actual Actual Budget YTD Sept Requested Proposed Adopted
ITEM 1998 1999 2000 2000 2001 2001 2001
I
Staffing 10,608 17,030 29,078 7,409 30,595 30,595 30,595
I Supplies/Materials 11,848 13,009 17,500 4,184 17,500 17,500 17,500
I Support Services 0 0 0 0 200 200 200
Charges & Fees 0 0 0 0 200 200 200
I Capital Outlay 0 0 0 0 0 0 0
I Transfers 0 0 0 0 0 0 0
TOTAL 22,456 30,039 46,578 11,593 48,495 48,495 48,495
I SERVICE INDICATORS:
I Miles of street plowed 49 49 49 49 49
Tons of salt used
211 250 350 350 350
I Tons of sand used 1,135 1,200 1,200 1,200 1,200
I Manhours spent 690 1,000 1,000 1,000 1,000
No. of cul-de-sacs 88 88 88 88 88
I plowed
COST INDICATORS:
I Expenditures 22,456 30,039 46,578 11,593 48,495 48,495 48,495
I - Program Revenues
MN Snow Removal Ail 0 0 0 0 0 0 0
I = Levy Dollars 22,456 30,039 46,578 11,593 48,495 48,495 48,495
I STAFFING:
Full time:
I Lt Equip Oper/Foreman .50 .50 .50 .50 .50 .50 .50
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FUND:
101 General
DEPARTMENT MISSION:
Provide for street lighting and traffic signals at
intersections and other locations throughout the
City for the safety of pedestrians and vehicular
traffic
DEPARTMENT Traffic ControllSt Lights
DEPT NO:
43160
DESCRIPTION. OF ACTIVITY:
Includes maintenace of semaphores and traffic control devices, and maintenance/replacement
of regulatory and informational road signs. Provides for electricity for street lights and traffic control
devices.
OBJECTIVES:
HIGHLIGHTS/COMMENTS:
Supplies/Materials:
Maintenance to semaphores and Hwy 7 & Vine Hill Road, Christmas Lake Road,
County Road 19, Hwy 41 and Old Market Road
Street signs & posts
Support Services:
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I FUND: 101 DEPARTMENT: Traffic Control/Street Lighting DEPT 43160
BUDGET Actual Actual Budget YTD Sept Requested Proposed Adopted
ITEM 1998 1999 2000 2000 2001 2001 2001
I
Staffing 0 0 0 0 0 0 0
I
Supplies/Materials 4,653 5,226 4,600 2,434 5,050 5,050 5,050
I Support Services 34,636 33,866 34,500 26,320 34,500 34,500 34,500
Charges & Fees 0 0 0 0 0 0 0
I Capital Outlay 0 0 0 0 0 0 0
I Transfers 0 0 0 0 0 0 0
TOTAL 39,289 39,092 39,100 28,755 39,550 39,550 39,550
I SERVICE INDICATORS:
I No of street lights 187 190 190 190 190
No of traffic signals 5 5 5 5 5
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COST INDICATORS:
I Expenditures 39,289 39.092 39,100 28,755 39,550 39,550 39,550
I - Program Revenues
= Levy Dollars 39,289 39,092 39,100 28,755 39,550 39,550 39,550
I STAFFING:
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FUND:
101 General
DEPARTMENT MISSION:
DEPARTMEN1 Sanitation/Waste Rmv/Weed! Provide for the general sanitation and cleanliness
of the City and provide for the treatment of noxious
DEPT NO: 43200 weeds on City properties.
DESCRIPTION OF ACTIVITY:
Activities include spraying of boulevards and roadways for weed control, and clean-up
of properties in violation of City zoning and sanitation codes, as necessary.
OBJECTIVES:
- Aid in private property cleanup complaints
- Resolve 100% of weed complaints
HIGHLIGHTS/COMMENTS:
Staffing:
Miscellaneous staff time for property clean-ups
Support Services:
Miscellaneous property clean-ups
Contracted weed spraying services
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I FUND: 101 DEPARTMENT: SanitationlWaste RemovallWeeds DEPT 43200
BUDGET Actual Actual Budget YTD Sept Requested Proposed Adopted
ITEM 1998 1999 2000 2000 2001 2001 2001
I
Staffing 27,507 456 625 1,410 630 630 630
I
Supplies/Materials 0 0 0 0 0 0 0
I Support Services 82,613 0 3,500 3,100 3,500 3,500 3,500
Charges & Fees 0 0 0 0 0 0 0
I Capital Outlay 0 0 0 0 0 0 0
I Transfers 0 0 0 0 0 0 0
TOTAL 110,120 456 4,125 4,511 4,130 4,130 4,130
I SERVICE INDICATORS:
I No of weed complaints 2 2 2 2 2
No of notices served 1 2 2 2
I No of parcels sprayed 0 0
I Miles/roadside sprayed 10 10 10 10 10
Spraying in Dollars 2,769 3,000 3,000 3,000 3,000
I COST INDICATORS:
I Expenditures 110,120 456 4,125 4,511 4,130 4,130 4,130
I - Program Revenues
Fed Disaster Aid 75,000
= Levy Dollars 35,120 456 4,125 4,511 4,130 4,130 4,130
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STAFFING:
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FUND:
101 General
DEPARTMENT MISSION:
To provide diseased tree inspection services to
residents; to remove diseased trees located on City
property; and to maintain and trim trees located on
City rights-of-way and other property
DEPARTMEN1 Tree Maintenance
DEPT NO:
43250
DESCRIPTION OF ACTIVITY:
This department is responsible for detection and removal of diseased and unsafe trees on City
rights-of-way and other properties, and pruning of trees on city property. Tree inspection
services are provided to citizens on an on-call basis.
OBJECTIVES:
- Remove 100% of diseased trees on public property
- Respond to all property owner requests to identify diseased trees
- Maintain and trim trees on City property which present a hazard to public
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
Small Tools
Paint for tree marking
Support Services:
Contracted tree and brush removal
Tree inspection certification
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FUND: 101 DEPARTMENT: Tree Maintenance DEPT 43250
I BUDGET Actual Actual Budget YTD Sept Requested Proposed Adopted
ITEM 1998 1999 2000 2000 2001 2001 2001
I
Staffing 6,837 5,200 9,129 11,752 9,718 9,718 9,718
I Supplies/Materials 1,201 555 750 609 850 850 850
I Support Services 5,099 11,018 12,220 5,025 13,300 13,300 13,300
Charges & Fees 0 0 0 0 0 0 0
I Capital Outlay 0 0 0 0 0 0 0
I Transfers 0 0 0 0 0 0 0
TOTAL 13,137 16,773 22,099 17,386 23,868 23,868 23,868
I SERVICE INDICATORS:
I No of trees removed 22 20 20 25 25 25
Yards of brush hauled 540 700 500 600 600 600
I COST INDICATORS:
I Expenditures 13,137 16,773 22,099 17,386 23,868 23,868 23,868
I - Program Revenues
= Levy Dollars 13,137 16,773 22,099 17,386 23,868 23,868 23,868
I STAFFING:
I Lt Equip Oper/Foreman .20 .20 .20 .20 .20 .20 .20
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FUND:
101 General
DEPARTMENT MISSION:
Maintain City parks, trails & beaches to ensure safe
and enjoyable recreational amenities, and coordinate
recreational opportunities for City residents of all
ages and physical abilities
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DEPARTMENT:
Parks & Recreation
DEPT NO:
45200
DESCRIPTION OF ACTIVITY
The department is responsible for the maintenance of all City parks, including
playgrounds, ballfields, trails, ice rinks, buildings and other play areas.
Winter ice skating, and summer recreation programs (administered by Minnetonka
Community Schools) are coordinated under this department.
OBJECTIVES:
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- Continue implementation of the trail planning process:
- Further define potential trail segments by using community outreach and neighborhood meetings.
- Identify and secure funding sources for the Smithtown Road trail segment, as well as future segments.
_ Work with South Lake Minnetonka communities to secure funding, identify a site, and construct a skate park.
- Identify needs and assist the Shorewood Parks Foundation in coordination of fundraising efforts (to replace
diminishing park dedication fees).
_ Continue promoting the benefits of investing in Shorewood parks, and develop support for funding operation
and park improvements
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Part time includes Park Commission Secretarial
Seasonal includes Summer employees and Winter Rink Attendants
Supplies/Materials:
Small tools
Maintenance to park equipment and buildings
Rock, black dirt, gravel, sand, fertilizers, seed for parks
Support Services:
Contracted park & trail planning services
Playground and beach scheduling services - Mtka Community Services
Contracted weed control in parks
Park utility and telephone charges
Annual park newsletter
Rental of portable toilets
Rental of Temporary Warming House at Cathcart Park
Charges & Fees:
Capital Outlay:
Transfers:
Transfer to Park Capital Improvement Fund
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FUND: 101 DEPARTMENT: Parks & Recreation DEPT 45200
I BUDGET Actual Actual Budget YTD Sept ~equested Proposed Adopted
ITEM 1998 1999 2000 2000 2001 2001 2001
I Staffing 68,253 74,906 90,808 73,520 104,494 104,494 104,494
Supplies/Materials 17,204 15,093 19,200 6,377 19,500 19,500 19,500
Support Services 24,830 24,436 27,930 25,086 27,750 27,750 27,750
I Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 0 0 0 0 0 0 0
Transfers 10,000 0 10,000 0 10,000 10,000 10,000
I TOTAL 120,287 114,435 147,938 104,983 161,744 161,744 161,744
SERVICE INDICATORS:
I Acres of maint park 95.80 95.80 95.80 95.80 95.80 95.80 95.80
No. of ballfields
Softball 3 3 3 3 3 3 3
I Baseball 5 5 5 5 5 5 5
No. of shelters 4 4 4 4 4 4 4
No. of hockey rinks 2 2 2 2 2 2 2
I No. of skating rinks 3 3 3 3 3 3 3
Miles of Trails 2.75 2.75 2.75 2.75 2.75 2.75 2.75
Cost of maint per acre 886 955 1,078 839 1,236 1,208 1,208
I No. of times rinks are
cleaned & resurfaced 80 80 80 80 80 80 80
No. of picnic tables 45 45 45 45 45 45 45
I No. of Tennis Courts 4 4 4 4 4 4 4
COST INDICATORS:
I Expenditures 120,287 114,435 147,938 104,983 161,744 161,744 161,744
- Program Revenues
I Sports Organizations 7,150 12,000 12,000
Tonka Bay - Beach 366 500 500
Transfer from Trail Fund 0 3,000 3,000
Capital Levy 10,000 10,000 10,000
I = Levy Dollars - Maint. 102,771 114,435 122,438 104,983 161,744 161,744 136,244
STAFFING:
Full time:
I Lt Equip Oper/Foreman 1.60 1.60 1.30 1.30 1.30 1.30 1.30
Clerical .25 .25 .25 .25 .25 .25 .25
I Part time:
Clerical
Seasonal:
I Summer 2.00 2.00 2.00 2.00 2.00 2.00 2.00
Winter (rinks) 10.00 10.00 10.00 10.00 10.00 10.00 10.00
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FUND:
Water
MISSION:
To provide a safe, clean, uninterrupted
supply of drinking water to all City
residents connected to the City water system.
SUBFUND:
Water Operations
FUND NO: 601
DESCRIPTION OF ACTIVITY:
Responsible for operation and maintenance of five (5) well systems, including all
pumps and well houses, maintenence of water tower and treatment plant, and
extension of new watermain and construction of new water facilities, as necessary.
OBJECTIVES:
- Supply a safe, clean uninterrupted source of water to all connections
- Explore possibility of interconnecting with other communities
- Perform pump repair and relining of Boulder Bridge Well
HIGHLIGHTS/COMMENTS:
Revenues:
Estimated water sales based on quarterly billing at a tiered rate of $1.50 - $1.75/1,000 gallons
Connection and permit revenues estimated based on 20 new homes
Miscellaneous Income includes interest income and Cellular Antenna Space Rentals
Expenses:
Staffing:
.10 Senior Accounting Clerk
.30 Light Equipment Operator
.10 Receptionist/Secretary
Supplies/Materials:
Office Supplies, including billing forms and postage
Maintenance contracts for computer hardware and software
Maintenance of gate valves
Small tools and chemicals for water treatment
Support Services & Charges:
Engineering
Contract with Munitech for system maintenance - 5% increase from 2001
Water Operations Licenses & Training
Insurance on water system
Water testing & Water Quality Reporting
Water system analysis
Capital Outlay:
Interconnect Wood haven Well
Pull & Repair Vertical Turbine Pump Boulder Bridge
Other:
Water Purchased from other communities
Meter purchases
Well ~tility charges
Transfers to Water Debt Service Fund and General Fund
Depreciation (Non-cash expense accounts for future system replacement)
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FUND: #601 FUND: Water Operations DEPT # 49400
I BUDGET Actual Actual Budget YTD Sept Annual Proposed Adopted
ITEM 1998 1999 2000 2000 Est-OO 2001 2001
I REVENUE
Charges for Service 265,558 243,459 334,750 256,978 291,500 353,500 353,500
I Misc. Revenue 61,030 67,227 72,700 58,541 67,700 72,700 72,700
TOTAL REVENUE 326,588 310,686 407,450 315,519 359,200 426,200 426,200
EXPENSES
I Staffing 14,748 25,477 21,260 10,332 21,260 22,064 22,064
Supplies/Materials 37,448 46,690 41,750 40,551 42,750 42,250 42,250
I Support Services & Charges 118,794 128,731 125,350 96,367 125,350 131,850 131,850
Capital Outlay 8,926 698 321,000 271 284,000 136,000 136,000
I Transfers 40,000 42,400 45,000 0 45,000 85,000 85,000
Depreciation 125,396 151,615 140,000 129,024 140,000 145,000 1 ~5,OOO
TOTAL EXPENSES 345,312 395,611 694,360 276,544 658,360 562,164 562,164
I SERVICE INDICATORS:
Miles of Water Line 16 16 30 30
I No. of Connections 1,061 1,120 1,590 1,590
No. of Hydrants 220 222 222 222
Avg Daily Consump- gals 403,000 430,000 430,000 430,000
Water rate/1000 gals 1.45 1.50/1.76 1.50/1.76 1.50/1.76
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CASH FLOW IMPACT:
I Beginning Cash Balance 605,461 653,835 617,861 617,861 617,861 458,701 458,701
Revenues 326,588 310,686 407,450 315,519 359,200 426,200 426,200
Expenditures (345,312) (395,611 ) (694,360) (276,544 ) (658,360) (562,164) (562,164)
I Depreciation 125,396 151,615 140,000 129,024 140,000 145,000 145,000
Construction of Infrastructun (49,142) (108,630)
I Other Cash Flow Impacts (9,156) 5,966
Ending Cash Balance 653,835 617,861 470,951 785,860 458,701 467,737 467,737
I STAFFING:
Sr. Acctg. Clerk .10 .10 .10 .10 .10 .10 .10
Lt. Equip. Oper.lForeman .30 .30 .30 .30 .30 .30 .30
I Secretary/Recept .10 .10 .10 .10 .10 .10 .10
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FUND:
Water
MISSION:
To provide for the retirement of
debt incurred to construct water
system improvements.
SUBFUND: Water Debt Service
FUND NO: 601
DESCRIPTION OF ACTIVITY:
Responsible for the accumulation of resources for the retirement of Water Fund debt, and
for the periodic payment of principal and interest.
OBJECTIVES:
HIGHLIGHTS/COMMENTS:
Revenues:
Property Tax Levy for Debt Service
Special Assessments on Water Improvements
Connection Charges
Interest Income
Transfers from Water Operating Fund
Expenses:
Staffing:
Supplies/Materials:
Support Services:
Charges & Fees:
Capital Outlay:
Other:
Debt service payments - Principal and interest
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FUND: #601 FUND: Water - Debt Service DEPT # 49400
I BUDGET Actual Actual Budget YTD Sept Annual Proposed Adopted
ITEM 1998 1999 2000 2000 EST -00 2001 2001
I REVENUE
I Sp Assess/Connect Chgs 250,401 441,982 140,000 82,346 130,000 120,000 120,000
Misc. Revenue 54,521 51,848 49,174 49,174 49,174 0 0
I Transfers 40,000 40,000 40,000 0 40,000 80,000 80,000
TOTAL REVENUE 344;922 533,830 229,174 131,520 219,174 200,000 200,000
I EXPENSES
Staffing 0 0 0 0 0 0 0
I Supplies/Materials 0 0 0 0 0 0 0
I Support Services 0 0 0 0 0 0 0
Charges & Fees 0 0 0 0 0 0 0
I Other - Debt Service 310,085 297,337 298,021 298,020 298,020 284,739 284,739
Capital Outlay 0 0 0 0 0 0 0
I Transfers 0 0 0 0 0 0 0
TOTAL EXPENSES 310,085 297,337 298,021 298,020 298,020 284,739 284,739
I SERVICE INDICATORS:
I Outstanding Debt, Year End 2,470,000 2,290,000 2,100,000 2,100,000 2,100,000 1,920,000 1,920,000
CASH FLOW IMPACT:
I Beginning Cash Balance 469,181 504,018 740,511 740,511 740,511 661,665 661,665
I Revenues 344,922 533,830 229,174 131,520 219,174 200,000 200,000
Expenditures (310,085) (297,337) (298,021 ) . (298,020) (298,020) (284,739) (284,739)
I Ending Cash Balance 504,018 740,511 671,664 574,011 661,665 576,926 576,926
I STAFFING:
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FUND:
Sanitary Sewer
MISSION:
To provide a safe, sanitary sewer
service to all City residents
SUBFUND:
Sanitary Sewer
DEPT NO: 611
DESCRIPTION OF ACTIVITY:
Major activities include maintenance of sixteen (16) lift stations, and cleaning,
televising and repairing sewer mains to control inflow and infiltration. Sewage
treatment is performed by Metropolitan Council Environmental Services (MCES) and is
provided for in this area.
OBJECTIVES:
- Work with MCES to correct inflow and infiltration into the sanitary sewer system
- Work with MCES to reduce sewage treatment costs to the City
- Refurbish two lift stations per year
HIGHLIGHTS/COMMENTS:
Revenues:
Quarterly Sewer service charges at $60.00 per quarter
Interest revenue from investment of Sewer Fund cash balances
Other permit and connection fee revenues estimated based on 30 new homes
Repayment of Interfund Loan
Expenses:
Staffing:
.10 Senior Accounting Clerk
.20 Light Equipment Operator
.10 Receptionist/Secretary
Supplies/Materials:
Office Supplies, including billing forms and postage
Maintenance contracts for computer hardware and software
Support Services:
Contract with Munitech for system maintenance
Sewer Main Cleaning
Inflow & Infiltration Control
Insurance on sewer system
Legal & engineering services
Utilities
Travel & seminars
Charges & Fees:
Charges for sewage flow into City of Excelsior trunk mains
Metropolitan Council Environmental Services sewage treatment charges
Capital Outlay:
Refurbish Shady Island and Birch Bluff Lift Stations
Transfers:
General Fund Overhead Costs
Interfund Loan - Gideon Glen 2001
Depreciation (Non-Cash Expense accounts for future system replacement)
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FUND: # 611 FUND: Sanitary Sewer DEPT # 49450
I BUDGET Actual Actual Budget YTD Sept Annual Proposed Adopted
ITEM 1998 1999 2000 2000 EST -00 2001 2001
I REVENUE
Charges for Service 851,760 804,469 738,315 444,500 716,000 757,200 757,200
I EXPENSES
Staffing 23,747 14,076 16,694 15,473 18,698 22,064 22,064
I Supplies/Materials 5,965 18,423 12,800 16,414 14,250 17,150 17,150
I Support Services & Charges 452,410 386,869 486,575 297,333 589,024 490,850 490,850
Capital Outlay 0 3,960 100,000 0 128,650 100,000 100,000
I Transfers 0 6,000 10,000 0 410,000 10,000 10,000
Depreciation 195,394 197,794 200,000 148,248 200,000 200,000 200,000
I TOTAL EXPENSES 677,516 627,122 826,069 477,467 1,360,622 840,064 840,064
SERVICE INDICATORS:
I Miles of Sewer Line 56 57 57 57
No. of Connections 2,653 2,705 2,705 2,705
I No. of Lift Stations 16 16 16 16
Sewer Charge 65.00 60.00 60.00 60.00
I CASH FLOW IMPACT:
Beginning Cash Balance 1,232,919 1,577,441 2,050,624 2,050,624 2,050,624 1,606,003 1,606,003
I Revenues 851,760 804,469 738,315 444,500 716,000 757,200 757,200
Expenditures (677,516) (627,122) (826,069) (477,467) (1,360,622) (840,064) (840,064)
I Depreciation 195,394 197,794 200,000 148,248 200,000 200,000 200,000
Other Cash Flow Impacts (25,116) 98,042
I Ending Cash Balance 1 ,577 ,441 2,050,624 2,162,870 2,165,904 1,606,003 1,723,139 1,723,139
I STAFFING:
Sr. Acctg. Clerk .10 .10 .10 .10 .10 .10 .10
Lt. Equip. Oper.lForeman .20 .20 .20 .20 .20 .20 .20
I ReceptionisVSecretary .10 .10 .10 .10 .10 .10 .10
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SUBFUND:
Recycling
MISSION:
To provide weekly pickup of recyclables
to all City residents; provide for the annual
pickup of household and yard wastes
FUND:
Recycling
FUNDNO: 621
DESCRIPTION OF ACTIVITY:
Weekly pick-up of newspaper, corrugated cardboard, recyclable plastics, glass and
metal, and other recyclable materials. Includes annual City curbside pickup of large household
items and brush, and operation of an annual brush/leaf composting drop-off site.
OBJECTIVES:
- Continue weekly pickup of recyclable materials
- Hold curbside pickup of household and yard wastes in the Spring of the year
- Provide a leaf and yard waste disposal site in Fall of the year
HIGHLIGHTS/COMMENTS:
Revenues:
County Aid is a Hennepin County grant
Charges for Service includes City Clean-up fees and a
City Recycling Fee of $1.50 per month per household
Tranfers/other includes transfers, interest income and revenue sharing from the Recycling Contractor
Expenses:
Staffing:
Miscellaneous staffing for City Clean-up and Yardwaste Disposal
Supplies/Materials:
Office Supplies
Support Services:
Recycling contract with E-Z Recycling - $2.05/household/month for 2,675 households
City Clean-up costs
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FUND: #621 FUND: Recycling DEPT # 49550
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BUDGET Actual Actual Budget YTD Sept Annual Proposed Adopted
ITEM 1998 1999 2000 2000 EST -00 2001 2001
I REVENUE
I County Aid 21,332 21,860 22,000 21,858 21,858 22,000 22,000
Charges for Service 69,925 67,703 66,550 44,4 72 62,550 71,950 71,950
I Transfers/other 1,185 966 1,000 1,203 1,100 1,100 1,100
TOTAL REVENUE & 92,442 90,529 89,550 67,533 85,508 95,050 95,050
I OTHER SOURCES
EXPENSES
I Staffing 1 ,424 543 1,526 0 1,526 1,526 1,526
I Supplies/Materials 232 143 150 1,062 800 200 200
Support Services & Chargef 78,712 83,629 84,760 66,463 85,325 95,335 95,335
I Capital Outlay 0 0 0 0 0 0 0
I Transfers 0 0 0 0 0 0 0
TOTAL EXPENSES 80,368 84,315 86,436 67,525 87,651 97,061 97,061
I SERVICE INDICATORS:
Avg. mo. Participant Hshld 1,300 1,300 1,500 1,500
I Avg. mo. tonage 75 70 70 70
I CASH FLOW IMPACT:
Beginning Cash Balance 14,257 17,503 26,317 26,317 26,317 24,174 24,174
I Revenues 92,442 90,529 89,550 67,533 85,508 95,050 95,050
I Expenditures (80,368) (84,315) (86,436) (67,525) (87,651) (97,061 ) (97,061 )
Other Cash Flow Impacts (8,828) 2,600
I Ending Cash Balance 17,503 26,317 29,431 26,325 24,174 22,163 22,163
I STAFFING:
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FUND:
Stormwater Management
MISSION:
To provide proper surface water and
ground water management throughout
the City.
SUBFUND:
Stormwater Management
FUND NO: 631
DESCRIPTION OF ACTIVITY:
Activities include maintenance of storm sewer system, including cleaning of catch basins,
dredging of drainage ditches and retention ponds, and minor repairs to system problem areas.
Provides partial funding for larger subwatershed drainage projects.
OBJECTIVES:
HIGHLIGHTS/COMMENTS:
Revenues:
Stormwater. Management Utility Charges
Misc. Revenue includes interest income and other misc. revenue (antenna)
Transfers from the General Fund
Expenses:
Staffing:
.10 Senior Accounting Clerk
.10 Light Equipment Operator/Foreman
Supplies/Materials:
Drainage Correction/Maintenance Materials
Support Services:
Engineering
Contractual Services for drainage correction
Capital Outlay:
Gideon Glen Drainage Project
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I FUND: #631 FUND: Stormwater Management Utility DEPT # 49600
BUDGET Actual Actual Budget YTD Sept Annual Proposed Adopted
I ITEM 1998 1999 2000 2000 EST -00 2001 2001
REVENUE
I Charges for Service 45,591 44,938 45,000 24,471 45,000 45,000 45,000
I Misc. Revenue 12,889 6,331 6,500 9,666 8,000 206,500 206,500
Transfers 10,000 10,000 10,000 O. 410,000 10,000 10,000
I TOTAL REVENUE & 68,480 61,269 61,500 34,137 463,000 261,500 261,500
OTHER SOURCES
I EXPENSES
Staffing 1,898 1,519 8,587 1,974 4,280 9,252 9,252
I Supplies/Materials 119 1,370 4,000 642 1,000 4,000 4,000
I Support Services 26,698 10,852 12,150 3,752 6,400 12,150 12,150
Charges & Fees 0 0 0 0 0 0 0
I Capital Outlay 71,632 25,801 135,000 2,100 400,000 14,500 14,500
I Transfers 0 0 0 0 0 225,000 225,000
TOTAL EXPENSES 100,347 39,542 159,737 8,469 411,680 264,902 264,902
I SERVICE INDICATORS:
I CASH FLOW IMPACT:
I Beginning Cash Balance 233,903 199,404 228,296 228,296 228,296 279,616 279,616
Revenues 68,480 61,269 61 ,500 34,137 463,000 261,500 261,500
I Expenditures (100,347) (39,542) (159,737) (8,469) (411,680) (264,902) (264,902)
I Other Cash Flow Impacts (2,632) 7,165 (3,402)
Ending Cash Balance 199,404 228,296 130,059 253,965 279,616 276,214 272,812
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STAFFING:
I Sr. Acctg. Clerk .05 .05 .10 .10 .10 .10 .10
Lt. Equip. Oper./Foreman .10 .10 .10 .10 .10 .10 .10
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FUND NO:
640
MISSION:
To control the sale and distribution of
packaged alcholic beverages within the
City and to provide property tax relief
the use of operation profits.
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FUND:
Liquor
SUBFUND:
DESCRIPTION OF ACTIVITY:
Provides for the sale of packaged alcoholic beverages to the general public.
OBJECTIVES:
- Effectively control the sale of packaged alcoholic beverages in the City
- Reduce rent in Waterford Store through reduction of floor space
- Produce a reasonable net profit
HIGHLIGHTS/COMMENTS:
Revenues:
Estimated liquor sales: 9.5% increase projected for 2001
Expenses:
Staffing:
1.00 Operations Manager
3.00 Assistant Managers
.15 Senior Accounting Clerk
14.00 Part time Sales Clerks
Supplies/Materials:
Office Supplies, Bags, Postage
Services & Charges:
Finance and Auditing Services
Contractual Rug Service
General and Liquor Liability Insurance
Electric & Gas Utilities, and Refuse Hauling
Building Rental
Advertising
Credit Card Service Charges
Leasing:
Possible down-sizing of Waterford Store has potential
of reducing lease expense by est $30,000 annually
Capital Outlay: Shorewood Plaza Store Improvements ($50,000)
Transfers Out:
Transfer to General Fund
Misc. Revenue/Expenditures:
Interest Income & Service Charges
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I FUND: # 640 SUBFUND: Liquor Operations DEPT #
BUDGET Actual Actual Budget YTD Sept Annual Proposed Adopted
I ITEM 1998 1999 2000 2000 Est-OO 2001 2001
REVENUE
I Sales 2,075,484 2,320,164 2,483,055 1,873,167 2,609,745 2,863,000 2,863,000
I Cost of Goods 1,649,619 1 ,837,920 1,950,932 1,311,184 2,043,052 2,204.510 2,204,510
GROSS PROFIT 425.865 482,244 532.123 561,983 566.693 658,490 658,490
EXPENSES
I Staffing 197.757 211.786 253,078 186,811 256,878 287,230 287,230
I Supplies/Materials 9.506 12.909 10,510 10.548 13.905 13,325 13,325
Services & Charges 210,013 230,062 246,721 192,184
264,475 275.535 275.535
I Depreciation 10.758 9,489 9,125 6,246 9,125 9,490 9,490
I Capital Outlay 0 0 0 0 0 50,000 50,000
TOTAL EXPENSES 428,034 464,246 519,434 395,790 544,383 635,580 635,580
I TOTAL OPERATING INCOME (LOSS (2.169) 17,998 12,689 166,192 22,310 22,910 22,910
Transfers In/(Out) 0 0 (10,000) 0 (10,000) (10,000) (10,000)
Misc. Revenue/(Expense) 6,915 5,752 9,200 12,439 9,200 9,400 9,400
NET INCOME (LOSS) 4,746 23,750 11,889 178.631 21,510 22,310 22.310
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SERVICE INDICATORS:
I Gross Profit as a % of Sales 20.52% 20.78% 21.43% 30.00% 21.71% 23.00% 23.00%
Oper. Income as a % of Sales -0.10% 0.78% 0.51% 8.87% 0.85% 0.80% 0.80%
I CASH FLOW IMPACT:
I Beginning Cash Balance 55,487 44,590 190,320 190,320 190.320 230,955 289,434
Net Operating Income/Loss (2,169) 17,998 12,689 166,192 22,310 22,910 22,910
Depreciation 10,758 9,489 9,125 6,246 9,125 9,490 9,490
I Other Cash Flow Impacts (19,486) 118,243 7,500 7,470 9,200 (800) (800)
Ending Cash Balance 44,590 190,320 219,634 370,228 230,955 262,555 321,034
I STAFFING:
Full time:
I Operations Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Assistant Manager 3.00 3.00 3.00 3.00 3.00 3.00 3.00
Sr. Acctg. Clerk .15 .15 .15 .15 .15 .15 .15
I Part time:
I Sales Clerks 16.00 15.00 14.00 14.00 14.00 14.00 14.00
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