2003 - Annual Budget Report
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CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOQ, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128 . www.ci.shorewood.mn.us . cityhall@ci.shorewood.mn.us
CITY OF SHOREWOOD,
MINNESOTA
2003 ANNUAL
OPERA TING BUDGET
ADOPTED DECEMBER 16, 2002
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CITY OF SHOREWOOD
2003 ANNUAL OPERATING BUDGET
TABLE OF CONTENTS
PAGE NO.
INTRODUCTION
Budget Message.......................... .............. ........................................................... 1-4
SUMMARY INFORMATION
Budget Schedule...................................................................................................... 5
Organization Chart.................................................................................................. 7
Newsletter Insert: December 2003 Shore Report................................................. 8-9
GENERAL FUND
General Fund Description ...... ........... ................................................. ............ ....... 11
General Fund Summary.................................................................................... 12-13
General Fund Revenue Summary ........ ................. ........ ........... ..... ...... ............ ..14-15
General Fund Expenditure Summary ...............................................................16-17
Mayor and Council........................ ...................................................... ............ .18-19
Administration.................. ................ ........................................... .....................20-21
General Government..................................... ............ .................. .....................22-23
Finance................................. ............................ ............................... .................24-25
Professional Services.......................................................................... ..............26-27
Planning and Zoning...... ........ ...... ..... ............................................................... 28-29
Municipal Building - City Hall ........................................................................ 30-31
Police.......... ......................... ............................................................................. 32-33
Fire Protection ...... ............. ................................................... ............................34-35
Protective Inspection ........ .......... ................. ....................................... ..............36-37
Animal Control. ................ ............. ............. ......................................................38-39
City Engineer..................................... ....... ................................... .....................40-41
Public Works Service....................................................................................... 42-43
Streets and Roadways............................................................................... ........44-45
Snow and Ice Removal. .............................................. ...................................... 46-47
Traffic Control/Street Lighting ................................ ........................................48-49
SanitationIW aste RemovallW eeds ........... ................................... ....... .............. 50-51
Tree Maintenance............... ..... .............. ....................................... .................... 52-53
Parks and Recreation ................... ................................... .............. .................... 54-55
DEBT SERVICE
Debt Service Fund Description ............... .......................... .......................... .......... 57
Debt Information.. ......................................... .................................. ........ ......... 58-59
TABLE OF CONTENTS (Continued)
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CAPIT AL PROJECTS
Capital Projects Funds Description .... .......................................... ........ ....... .......... 61
Category Summary By Department................... ............... ....... ....... ............. .......... 63
Projects By Department....................................................................... .............64-66
Projects By Depattment and Category ... ............................................. ............. 67 -69
Projects By year...... ................ .......................................... ..... ......... .................70-72
ENTERPRISE
Enterprise Fund Descriptions................................................... ............................. 73
Water Operations......................... ..... ......................... ............... ........................ 74-75
Water Debt Service......... .......... ............................ ..... ....... ..... ...... .................... 76-77
Sewer .......................... ..................................................................... .................78-79
Recycling ......... ..... ................ ......... ..... .......... ......... ...... ... ......... .... .......... ...........80-81
Stormwater Management .............. ......................................... ............... ...... ..... 82-83
Liquor Operations Summary.................. ....... .......... .................... ......... ............ 84-85
GLOSSARy........... .................................. ....... ........................... ........................... ......87 -91
APPENDIX
General Fund Detailed Budget .................. .... ........................... .... ........ ..........93-132
Enterprise Fund Detailed Budget.. ..................... ..... .......... ...................... ..... 133-160
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CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128' www.ci.shorewood.mn.us' cityhall@ci.shorewood.mn.us
January 2, 2003
Honorable Mayor and Members of the City Council
Residents of the City of Shorewood
Introduction
We are pleased to present to you the City of Shorewood 2003 Annual Operating Budget. This
document, after adoption by the City Council, becomes the guide for the delivery of services
to the residents of the City in the coming year. The budgets anticipate the level of funding
necessary to provide these services.
This budget was discussed at Council work-sessions on June 24, August 19, and November
12,2002. The budget was prepared according to priorities and programs that the Council
identified and incorporates the changes discussed at those times. The preliminary Pay 2003
budget and levy was certified to Hennepin County by September 15,2002; the final budget
was adopted by the City Council on December 16,2002 and certified by December 28,2002.
The budget supports the City's purpose of providing value in municipal services to our
residents while assuring compliance with community laws and standards. Our goal is to do
this in such an efficient, friendly manner that residents feel good about being members of the
Shorewood community. This budget is proposed as a guide to fulfilling our purpose and
reaching our goal.
2003 GENERAL FUND HIGHLIGHTS
Levy Limitations
Many variables were considered when preparing the 2003 budget, such as the restrictions of
statutory levy limits, the reduction of non-tax revenues, and the importance of preserving the
integrity of the General Fund balance. The 2003 Adopted Budget contemplates an increase in
the City's tax levy, as allowed by levy limits. The adopted 2003 General Fund levy is
$2,851,847, compared to the 2002 levy of $2,763,367. This is an increase of about 3.2%.
However, the City is also permitted to add a "special levy" of $305,000, for Shorewood's
share of the debt service payment for the new Public Safety buildings. The Special Levy has
been reduced from $350,000 approved by the City Council in September and reflected in the
Truth-In-Taxation statements. Thus, the total 2003 proposed levy is $3,156,847.
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Budget 2003 Transmittal Letter - Page 2
The City's estimated market value (tax base) as of July 2002 is $903.2 million, up from
$817.1 million last year, which is an increase of about 10.5%. Despite this growth however,
average taxpayers may experience an increase in their tax bill because of other changes in the
property tax structure, or because of increased valuation.
The 2003 Operating Budget also contemplates maintaining a stable General Fund balance in
accordance with City Auditor recommendations to maintain 5 - 6 months reserve for working
capital purposes. This is necessary because cities receive most of their revenue in June and
December and must operate for six months at a time without major revenue flows.
Major Budget Features
The 2003 Adopted General Fund Budget is $3,719,072, or an increase of about 13.7% from
the $3,270,162 budgeted for 2002. Revenues are expected to remain fairly stable, including
building permit revenue, which will benefit from the revenues from major construction
projects, such as the public safety building and the new Cub store. Other sources of revenue
include fees, permits, some limited inter-governmental aid, and transfers from other funds,
including a $30,000 transfer from the liquor store fund. .
Some of the major features that contribute to the growth in expenditures include: Fire and
Police Department public safety facility debt service payment $305,000; Park Coordinator
Services $30,000; Computer Equipment and Software upgrades $30,000; Recodification of
ihe'CI ty'Coaelfoqk {seconcIyear'of iwo=yearpro}eci)$ro;nO'O;'incr eased ContingencY"""
allocation $10,000; Professional Services includes a space needs study for the City offices.
In addition, the following general economic adjustments have been factored into the Proposed
2003 budget: scheduled pay plan increases including two percent economic adjustments in
January and July and appropriate employee "step" increases per the City salary charts as well
as health insurance increases of approximately 10%.
Lastly, the City Council authorized changes in staffing including two additional public works
employees and an accounting clerk. The salaries for these positions will be funded primarily
through the utility (sewer/water) budgets.
ENTERPRISE FUND HIGHLIGHTS
Water Fund
The Water Fund is comprised of two subfunds: Water Operations and Water Debt Service.
The Water Operations subfund includes the revenues received for the sale of water. The Water
Debt Service subfund accounts for the accumulation of resources for future debt retirement
and for the annual payment of principal and interest on current water system debt. The City
currently has about 1,200 connections to its water system.
The 2003 budget projections showed the Water Fund operating at a deficit. In order for the
fund to be self-supporting, the City Council approved a rate increase for 2003 and this
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Budget 2003 Transmittal Letter - Page 3
increase is incorporated in the budget document. The quarterly cost for an average household
that uses 30,000 gallons would be about $64.00. Capital improvements for 2003 include the
interconnection of the Woodhaven Well ($140,300) the Badger Well inspection and design
($50,700) the Water Meter Radio Read project (Year 1 of 3 - $70,000), and the installation of
eyewash and shower wells ($9,200).
Sanitary Sewer Fund
The City currently has about 2,800 connections to its Sanitary Sewer System. The Sanitary
Sewer Fund has a substantial fund balance that has enabled it to fund projects such as the
Gideon Glen land acquisition and Eddy Station through interfund loans. However, an
operating deficit for 2003 has been forecast; therefore, the City Council has approved a rate
increase from $60 to $70 per quarter per household. This rate is still lower than the $75
average quarterly rate for surrounding communities.
Several items contribute to proposed increased expenditures, such as increased MCES Sewage
treatment charges due to increased flow and an MCES rate change; some increased staffing
costs due to bringing services in-house; and 2003 capital improvements of about $200,000.
Capital improvements for year 2003 include refurbishment of Lift Stations 8, 15, and 18
(Shady Island and Birch Bluff - $154,000); the installation of alarm/autodialers
(approximately $8,000); purchase of a generator ($36,000); and funds designated for Inflow &
. lrifiItratiori ConlroT. anO ReQucti6n tffojeCfs ($2S,000):...
Storm water Management and Recycling Budgets
The City Council has also approved an inflationary increase in the Stormwater Management
rate from $3.75 to $5.04 per quarter. This rate was set in 1993 and has not been changed
since. Capital improvement projects and their related funding sources are in the process of
being identified by the Ci~y' s engineering staff.
The Recycling Budget is stable. The City will continue to receive about $23,700 from
Hennepin County Grant Funds through 2004. However, because of potential funding cuts and
increased costs, the recycling rate will increase from $1.50 per month per household to $1.75
per month. The number of households participating in the recycling program remains stable at
about 1,100 households per month.
Liquor Operations
The Liquor Operations budgets have been prepared conservatively because of the uncertainty
associated with the stores, including closure of the Tonka Bay store on November 30, 2002.
The Waterford Plaza store lease was being negotiated at this time last year. The City was
successful in substantially reducing the amount of rent we must pay and this store is
forecasted to show a reasonable operating profit for the first time in many years.
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Budget 2003 Transmittal Letter - Page 4
The Shorewood Plaza store will be impacted by the proposed construction of the Cub store
during the first eight months of 2003. Meanwhile, business at this location has declined by
28-33%. The City is pending negotiations with the owner/leasing agent to determine the
terms and conditions of relocating the store within the mall. When Cub opens sometime in
mid-2003, business should return to a good level; however the 2003 budget for this store
reflects reduced profits, despite cutbacks and efforts to economize.
The Liquor Committee at its August 26 meeting reviewed the Liquor Operations budgets and
the committee recommended approval of the budgets by the City Council.
Conclusion
The City of Shorewood 2003 Annual Operating Budget is responsive to the service needs and
concerns of the residents of the City and represents the best joint efforts of the City Council
and staff.
Craig W. wson
City I . nistratorlClerk
Bonnie Burton
Finance Director/Treasurer
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CITY OF SHOREWOOD
Year 2003 Budget Schedule
!2!J1g. Description
06/24/02 Council work-session to provide direction to staff re: budget priorities.
07/15/02 Budget worksheets distributed to staff and department heads.
07/31/02 Completed budget worksheets due from staff. State to notify cities of LGA amounts.
08/19/02 Council and staff budget work session.
08/23/02 Preliminary budget completed.
08/26/02 Regular city council meeting. Draft budget presented to City Council.
08/30/02 Levy limit notification due to cities from state.
09/01/02 MN Department of Revenue to certify HACA to cities.
09/09/02 Regular city council meeting. Council adopts 2003 preliminary budget and levy.
09/13/02 Proposed budget and levy must be adopted and certified to County Auditor
by this date. State form Payable 2003 PT Fann 280 also to be submitted.
10/01/02 County to certify Levy Certification Tax Rate to Cities.
11/12/02 Enterprise fund budget work-session with City Council and staff.
11/20-11/24 Counties to mail Notice of Proposed Property Tax by this date.
11/21/02 Budget hearing advertisement published in the official newspaper.
12/02/02 City initial budget truth-in-taxation hearing.
12/09/02 If required, the continuation budget truth-in-taxation hearing to be held on this date.
12/09/02 Regular city council meeting. Final budget and levy adopted.
12/27/02 Final levy and budget must be certified to the County Auditor by this date. State
forms Payable 2003 Property Tax Levy Report and PT Fonn TNT2003 also due.
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Personnel I HR
Accounting
Payroll
Investments
Utility Billing
Accts. Payable
Accts. Receivable
Special Assessments
Budgeting
MIS
Purchasing
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RECEPTIONIST/
PARK SECRETARY
COMMUNICATIONS
TECHNICIAN
General Government
Ucensing
Elections
Records
Legal Publications
Public Information
Coble 1V Franchise
CONTRACTED SERVICES
ASSESSOR-----m---m-HENNEPlN COUNTY
RECYCLlNG---m---------EZ RECYCUNG
ANIMAL CONTROl--m---CIlY OF ORONO
ANIMAlIMPOUNDm--mpAWS. CLAWS & HOOVES
FIRE (Islands)----m-----MOUND
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CITY OF SHOREWOOD ORGANIZATION CHART
LIQUOR
STORE
SALES CLERKS
Off-Sole Retail
CllY COUNCil
SECRETARYI
RECEPTIONIST
ADVISORY BOARDS
PARK COMMISSION
PLANNING COMMISSION
LAND CONSERVATION &
ENVIRONMENT
COMMIME (LCEC)
CITY ATfORNEY
Planning
Zoning Administration
Property Records
Inspection
JOINT POWERS ORGANIZATIONS
POLICE - SLMPD
FIRE - EXCELSIOR FIRE DISTRICT
LMCC - lake Mlnnefonka
Communlcations Commission
LMCD - Lake Minnelonka ConservaUon
Disltlcl
LIGHT EQUIPMENT
OPERATORS
Building and Grounds Engineering Services
Tree Maintenance Project Mgmt
Park Maintenance Water Maintenance
Street Maintenance Sewer Mainrenance
Equipment MaintenanceSanltatlon/Weeds
Stormwater System Street Ughtlng
Pork Planning IRecreation Programs
r HE SHORE REPORT / DECEMBER 2002
City of Shorewood
, 2003 City Budget
City Property Taxes Pay for Basic Services
Public Works
20%
Parks
6%
Police and fire protection remains our top
priority. Demands for these services are
increasing. About 2/5 of city taxes are allocated
to public safety.
Public Works are another high priority. One-
fifth of your City property tax dollar pays for
maintenance, plowing and reconstruction.
Parks, tr,ails and, open space account for another
6% of City property taxes. Most park programs
are fe~-supported.
Many sei:vices, like water and sewer utilities, are
supported by user fees and other resources.
Police & Fire
40%
Capital Improvement Projects Proposed
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THE SUOREWOOD CITY CQUNqL is considering several Capital Improvements to its infrastructure. Sewer
system imp:rovements inClude'refurbishment of Lift stations 8, 15, and 18 (Shady Island and Birch Bluft)
and the installation of auto-dialers em th~ lift stations. Funds have also been designated for Inflow and Infiltration
projects. '. . .
Capital improvements that are being considered for the Water system include the Woodhaven Well Inter-
connection; Inspection and Design of the Badger Wellhouse; installation of eyewash and shower wells; and the
first of three years of the Water Meter Radio Read project.
These projects will be considered by the Shorewood City Council at their Truth-In-Taxation Budget Public
Hearing meeting on Monday, December 2,2002. Please contact the Engineering Department at (952) 474-
3236 if you have questions about the proposed Capital Improvement Projects.
\..
,-----Budget Hearings
City of Shorewood
Monday, December 2, 7 pm
City Council Chambers
5755 Country Club Road
Shorewood, MN 55331
952.474.3236
Minnetonka School District #276
Tuesday, December 3, 7 pm
Community Room, District Service Center
5621 Co. Rd. 101 S
Minnetonka, MN 55345
952.401.5024
Your input on
our budgets is
both welcomed
and appreciated!
Hennepin County
, Thursday, December 5, 5:30 pm
Commissioners' Board Room
A-2400 Government Center
Minneapolis, MN 55438
612.348.5433
Westonka Public Schools
Tuesday, December 3,7:30 pm
Media Center, Shirley Hills Primary School
2450 Wilshire Blvd
Mound MN 55364-
952.491.8021
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www.ci.shorewood.mn. us
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City of Shorewood "
Your 2003 Property Taxe's
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Proposed Property
Tax Notice
YOU SHOULD HAVE received
a notice from Hennepin
County about the property
taxes your school district,
county and city can collect in
2003.' '
Your actual taxes may be
lower than the proposed tax
on your notice. These are
the maximum taxes that can
be levied. Your actual tax
statement will arrive in the
spnng.
Sample Proposed 2003
Property Tax
For an Average Shorewood Home
($265,000)
$1,306
823
1,000
98
120
50
$3,397
County
City
School
Metro Distrlcts
Other Districts
Sold Waste Fee
Total
If you have any
questions about the
proposed budget or
aboutyourproperry
taxes, please contact the
Finance Departlnent at
(952) 474-3236.
Your Property Ta,x Dollars At Work
About one-fourth of your
property tax dollar goes to
the City of Shorewood.
THE PAST TWO legislation
sessions dramatically
changed our state's property
taxation system. Most
significantly, Shorewood lost
its entire $427,000 allocation of
state aid. This means that over
two-thirds of city operations
must now be funded by property
taxes.
The state also assumed more
responsibility for school funding.
As a result, a greater share of your
property tax dollar now goes to
Hennepin County and the City of
Shorewood.
Schools
29%
Shorewood
24%
Other
8%
Hennepin
County
39%
Sewer and Water Rate Changes
THE SHOREWOOD CITY COUNCIL is considering sewer and water rate
increases for 2003. The last time sewer and water rates were changed
was in 1999. The Metro Council Environmental Services has increased
the rate they charge the City to process sewer discharge. Therefore the
City Council will consider a rate change from $60 to $70 per quarter per
household in order to assure the sewer fund will remain self-supporting.
This rate is still lower than the $75 average quarterly sewer rate for
surrounding communities.
Water rates may increase gradually over a three-year period. The base
rate for water in 2003 would change from $23.25 to $25.00. The first
10,000 gallons usage is included in this base rate. The rate for 10,000-
50,000 gallons usage would increase from $1.50 to $1.95 per thousand
gallons. For usage greater than 50,000 gallons per quarter, the rate would
change from $1.75 to $2.75 per thousand. The quarterly cost for an
average household that uses 30,000 gallons would be about $64.00.
The City Council has also considered an inflationary increase in the
Stormwater Management rate from $3.75 to $5.04 per quarter. This rate
was set in 1993 and has not been changed since. The community average
rate is $5.50 per quarter. Lastly, the recycling rate would increase from
$1.50 per month per household, to $1.75 per month. The City subsidizes
a portion of the recycling expense, however overall costs necessitate a
small increase. Please contact the Finance Department at (952) 474-3236
if you have questions about the proposed rate changes.
www.ci.shorewood.m n. us
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THE GENERAL FUND
The General Fund is used to account for resources traditionally associated with
government which are not required legally or by sound financial management to be
accounted for in other funds. It normally receives a greater variety and number of taxes
and other general revenues than any other fund. The majority of the current day-to-day
operations will be financed from this fund.
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CITY OF SHOREWOOD
GENERAL FUND SUMMARY I
2003 ADOPTED BUDGET
Actual Actual Budget YTO Sept Proposed Adopted
2000 2001 2002 2002 2003 2003
Revenues and Other Sources
Property Taxes 1,938,705 2,206,525 2,763,367 918,068 3,156,847 3,156,847 393,480 14.24%
Licenses and Permits 346,086 349,515 199,200 91,339 242,050 242,050 42,850 21.51%1
Intergovernmental 485,046 497,269 26,918 31,186 70,175 70,175 43,257 160.70%
Fines and Forfeitures 76,483 61,243 50,677 32,095 60,000 60,000 9,323 18.40%
Charges for Service 29,381 42,222 30,000 15,967 35,000 35,000 5,000 16.67%1
Miscellaneous Revenue 200,843 161,002 145,000 24,306 125,000 125,000 (20,000) -13.79%
Total Revenues 3,076,544 3,317,776 3,215,162 1,112,961 3,689,072 3,689,072 473,910 14.74%1
Expenditures
General Government 4.26%1
Mayor and Council 66,071 88,034 120,814 70,257 125,964 125,964 5,150
Administration 134,152 104,603 106,940 83,857 122,362 122,362 15,422 14.42%
General Government 182,458 133,451 169,945 115,893 205,930 205,930 35,985 21.17%1
Finance 103,103 116,357 137,834 92,051 151,885 151,885 14,051 10.19%
Professional Services 228,178 197,472 198,800 180,388 206,800 206,800 8,000 4.02%
Planning and Zoning 88,364 142,358 138,117 103,429 146,726 146,726 8,609 6.23%
Municipal Building 131,199 143,595 149,585 70,591 158,865 158,865 9,280 6.200!c
Total General Government 933,525 925,869 1,022,035 716,466 1,118,532 1,118,532 96,497 9.44%
Public Safety I
Police 549,882 549,137 615,443 507,378 797,664 797,664 182,221 29.61%
Fire Protection 191,175 248,398 295,500 221,903 404,091 404,091 108,591 36.75~1
Protective Inspection 67,852 76,431 99,233 58,884 103,720 103,720 4,487 4.52O!c
Animal Control 18,574 19,486 22,700 14,919 23,500 23,500 800 3.52%
Total Public Safety 827,483 893,452 1 ,032,876 803,085 1,328,975 1,328,975 296,099 28.67"11
Public Works
City Engineer 93,101 101,110 100,439 83,100 117,279 117,279 16,840 16.771
Public Works Services 225,362 257,226 301,290 149,246 280,910 280,910 (20,380) -6.760
Streets and Roadways 113,102 135,867 146,283 66,789 152,656 152,656 6,373 4.36%
Snow and Ice Removal 32,110 38,639 50,156 41,842 57,435 57,435 7,279 14.51 J
Traffic ControVStreet Lights 38,217 38,794 39,750 23,640 40,250 40,250 500 1.260
Sanitation/Waste Removal 7,679 7,458 4,150 3,734 4,450 4,450 300 7.2300
Tree Maintenance 20,445 14,255 24,613 15,233 24,852 24,852 239 0.97)
Total Public Works 530,016 593,350 666,681 383,583 677,832 677,832 11,151 1.670
Culture and Recreation 15.81 J
Parks and Recreation 135,891 127,215 172,770 118,059 200,083 200,083 27,313
Total Culture and Recreation 135,891 127,215 172,770 118,059 200,083 200,083 27,313 15.8101
Total Expenditures 2,426,915 2,539,887 2,894,362 2,021,193 3,325,422 3,325,422 431,060 14.89%
Total Revenues Over (Under) I
Expenditures 649,629 777,889 320,800 (908,232) 363,650 363,650 42,850
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I CITY OF SHOREWOOD
I GENERAL FUND SUMMARY
2003 ADOPTED BUDGET
Actual Actual Budget YTD Sept Proposed Adopted $$ %
2000 2001 2002 2002 2003 2003 Change Change
Fund Transfers In
I Liquor Fund 10,000 10,000 30,000 0 30,000 30,000 0
Street Reconstr Fund 0 0 0 0 0 0 0
Trail Fund 3,000 5,000 0 0 0 0 0
I Sewer Fund 10,000 10,000 15,000 0 0 0 (15,000)
Water Fund 5,000 5,000 10,000 0 0 0 (10,000)
I Total Transfers In 28,000 30,000 55,000 0 30,000 30,000 (25,OOO) -45.45%
Fund Transfers Out
Equip Replacemt Fund (Pol) 800 800 800 0 0 0 (800)
I Equip Replacemt Fund (PW) 112,000 116,500 70,000 0 70,000 70,000 0
Street Reconstr Fund 347,000 367,000 200,000 0 200,000 200,000 0
Park Capital Imp Fund 10,000 10,000 35,000 0 30,000 30,000 (5,000)
I Trail Capitallmprvment Fnd 0 28,650 28,650 28,650
Public Facilities Fund 15,000 29,700 35,000 0 35,000 35,000 0
Stormwater Mgmt Fund 10,000 10,000 35,000 0 30,000 30,000 (5,000)
I Total Fund Transfers Out 494,800 534,000 375,800 0 393,650 393,650 17,850 4.75%
Excess (Deficiency) of Revenues and
I Other Financing Sources Over
Expenditures and Other Uses 182,829 273,889 0 (908,232) 0 0 0
I Amounts to be Provided from
General Fund Balance 0 0 0 0 0 0
I General Fund Balance January 1 1,566,351 1,749,180 2,023,069 2,023,069 2,023,069 2,023,069
General Fund Balance December 31 1,749,180 2,023,069 2,023,069 1,114,837 2,023,069 2,023,069
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CITY OF SHOREWOOD
SUMMARY OF GENERAL FUND ESTIMATED REVENUES
2003 ADOPTED BUDGET
TAXES:
The City levies property taxes to finance the general operating fund which provides municipal governmental services.
Fiscal Disoarities - Received with taxes above. In 1971 , the legislature enacted this law to allow municipalities to share
in metropolitan commercial/industrial growth. A percentage of commerciallindustrial taxes are pooled and distributed
and distributed to communities in the metrololitan area.
Special Lew - In addition to levy limits, this special levy is for Shorewood's share of the debt service for the public safety bldg.
LICENSE/PERMIT FEES:
Rental Housina License Fees - License fees for rental housing units. License is valid for a term of three (3) years.
Liauor License Fees
Other Business Licenses - Fees for refuse hauler and tree trimming licenses.
State Surcharae Collections - Surcharges collected on building permits equal to
0.5% of the improvement value. The City retains an administrative fee equal to 4% of the fee.
Buildina permits - Permit fee based upon valuation of structure according to Uniform Building Code Schedule.
Doa Licenses
Other Non-business - Horse permit and alarm permit fees.
INTERGOVERNMENTAL REVENUE:
Local Government Aid - the continuance of the discontinued Local Performance Aid
Homestead and Aariculture Credit Aid lHACA)- A State credit which reduces the tax levy
Local Performance Aid lLPA) - A State aid passed in the 1996 legislature which is given to
jurisdictions which certify that they are either developing or have already incorporated the use of
performance measurements in their budgeting process. This aid is discontinued for 2000.
PERA Aid - A State aid approved in the 1997 legislature to fund an mandated increase of 0.70% in the
City's contribution to PERA.
MSA Road Aid - Aid provided by the State of Minnesota to cities over 5,000 in population to maintain designated MSA roads.
CHARGES FOR SERVICES:
General Government
The City provides services to the public for which a charge is collected
such as assessment services, map sales, planning fees, etc.
Engineerina - Fees charged to other City funds and developers for engineering services.
Recreation - Fees charged to Freeman Park Foundation for park maintenance and Crescent Beach charges.
FINES & FORFEITS - Fines imposed for traffic & ordinance violations.
MISC. REVENUES - Revenue from a variety of sources such as interest income,
dry hydrant charges, pop sales, cellular antenna rental and other miscellaneous revenues.
TRANSFERS FROM OTHER FUNDS - For 2003, transfers from liquor, sewer, and water funds.
FUND BALANCE - Fund Balance allocated for 2003 budget purposes.
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I CITY OF SHOREWOOD
SUMMARY OF GENERAL FUND ESTIMATED REVENUES
2003 ADOPTED BUDGET
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Actual Actual Budget YTD Sept Proposed Adopted $ %
I REVENUES: 2000 2001 2002 2002 2003 2003 Chanqe Chanqe
TAXES:
General Property 1,862,568 2,128,512 2,763,367 918,068 2,851,847 2,851,847 88,480 3.20%
I Fiscal Disparities 76,137 78,013 0
Special Levy 0 0 0 0 305,000 305,000 305,000
TOTAL TAXES 1,938,705 2,206,525 2,763,367 918,068 3,156,847 3,156,847 393,480 14.24%
I LICENSE/PERMIT:
Rental Housing 175 4,000 210 100 100 (3,900)
Tobacco 1,500 1,750 2,500 500 2,500 2,500 0
I Alcoholic Beverages 8,150 8,150 8,150 8,400 8,150 8,150 0
Others-Business 2,055 2,345 2,000 899 2,000 2,000 0
State Surcharge 340 0 0 (340)
Building Permits 331,889 333,939 178,000 137,786 225,000 225,000 47,000
I Tree Trimming Licenses 210 300 210 60 300 300 90
Dog Licenses 2,072 2,706 2,500 1,534 2,500 2,500 0
Others-Misc. 25 325 1,500 600 1,500 1,500 0
I TOTAL LICENSE/PERMIT 346,086 349,515 199,200 149,989 242,050 242,050 42,850 21.51 %
INTER-GOVERNMENTAL REVENUES
STATE AIDS
I Local Government Aid 8,412 8,412 8,417 4,209 8,418 8,418 1
HAC A 426,898 427,003 0 0 0 0 0
PERA Aid 4,751 4,751 4,751 2,376 4,751 4,751 0
I MSA Road Aid 44,985 57,103 13,750 62,371 57 ,006 57 ,006 43,256
Total State Aids 485,046 497,269 26,918 68,955 70,175 70,175 43,257
TOTAL INTERGOVERNMENl 485,046 497 ,269 26,918 68,955 70 , 175 70,175 43,257 160.70%
I CHARGES FOR SERVICE:
General Government 12,815 5,000 7,792 8,000 8,000 3,000
Engineering 12,443 15,000 0 12,000 12,000 (3,000)
I Recreation 16,965 10,000 11,774 15,000 15,000 5,000
TOTAL CHARGES FOR SER' 29,381 42,222 30,000 19,566 35,000 35 ,000 5,000 16.67%
FINES & FORFEITS 76.483 61 ,243 50,677 55,628 60,000 60,000 9,323
I MISC REVENUES 200,843 161,002 145,000 65.023 125,000 125,000 (20,000) -13.79%
TRANSFERS
I From Other Funds 18,000 20,000 25,000 0 0 0 (25,000)
From Liquor Stores 10.000 10,000 30,000 0 30,000 30,000 0
TOTAL TRANSFERS 28,000 30 ,000 55 ,000 0 30,000 30 ,000 (25,000) -45.45%
I TOTAL REVENUES 3,104,544 3,347,776 3.270,162 1,277,229 3,719,072 3,719,072 448,910 13.73%
OTHER FUNDING SOURCES 0 0 0 0 0 0 0
I TOTAL REVENUES $3,104,544 $3,347,776 $3,270,162 $1 ,277,229 $3,719,072 $3,719,072 $448,910 13.73%
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I 15
CITY OF SHOREWOOD
ADOPTED 2003 GENERAU FUND EXPENDITURES
Street Projects
5%
Capital Tsfrs
3%
Capital Equip
2%
.....
en
Parks
5%
General Gov't
31%
Public Works
18%
Other Public Safety
3%
Fire
11%
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CITY OF SHOREWOOD
GENERAL FUND SUMMARY OF EXPENDITURES
2003 ADOPTED BUDGET
BUDGET BUDGET
DEPT ACTUAL ACTUAL BUDGET YTD SEPT PROPOSED ADOPTED
NO. DEPARTMENT 2000 2001 2002 2002 2003 2003
41110 Mayor and Council 66,070 88,034 120,814 70,257 125,964 125,964
41300 Administration 134,152 104,603 106,940 83,857 122,362 122,362
41400 City Clerk 182,458 133,451 169,945 115,893 205,930 205,930
41500 Finance 103,103 116,357 137,834 92,051 151,885 151,885
41600 Professional Services 228,178 197,472 198,800 180,388 206,800 206,800
41910 Planning & Zoning 88,364 142,358 138,117 103,429 146,726 146,726
41940 Municipal Building (City Hall) 93,655 143,595 149,585 70,591 158,865 158,865
Capital Transfer. Office Equip 15,000 29,700 35,000 0 35,000 35,000
42100 Police 549,882 549,137 615,443 507,378 797,664 797,664
Capital Transfer - Equip 800 800 800 0 0 0
42200 Fire 191,175 248,398 295,500 221,903 404,091 404,091
42400 Protective Inspection 67,852 76,431 99,233 58,884 1 03,720 103,720
42700 Animal Control 18,574 19,486 22,700 14,919 23,500 23,500
43010 City Engineer 93,101 101 ,110 100,439 83,100 117,279 117,279
43050 Public Works Service 225,362 257,227 301,290 149,246 280,910 280,910
Capital Transfers - Equip & Stormwtr 122,000 126,500 105,000 0 100,000 100,000
43100 Streets & Roadways 113,1 02 135,867 146,283 66,789 152,656 152,656
Capital Transfer. Street Imps 347,000 367,000 200,000 0 200,000 200,000
43125 Snow & Ice Removal 32,110 38,639 50,156 41,843 57,435 57,435
43160 -TrafficCohtrQlIstreetl..ightin9- 38,?17 .38;794 3~;75Q g~, 64()_ ~4Q ,2!5() :4(),25() -
43200 Sanitation/Waste Removal/Weeds 7,679 7,458 4,150 3,734 4,450 4,450
43250 Tree Maintenance 20,445 14,255 24,613 15,233 24,852 24,852
45200 Parks & Recreation 173,435 127,215 172,770 118,059 200,083 200,083
Capital Transfer - Park Imps 10,000 10,000 35,000 0 58,650 58,650
TOTAL GENERAL FUND EXPENDITURES $2.921,714 $3.073,887 $3,270.162 $2,021 ,193 $3,719,072 $3,719,072
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FUND:
101 General
DEPARTMENT MISSION:
The Mayor and City Council set policy for the City
and provide general direction to the Administrator in
policy implementation. The department budget
supports council development, information efforts and
special City associations and programs.
DEPARTMENT: Mayor and Council
DEPT NO:
41110
DESCRIPTION OF ACTIVITY:
The City Council meets twice montly and in periodic special workshops to consider
and adopt legislative and administrtive policies that pertain to the services
provided to citizens.
OBJECTIVES:
- Strategic planning
HIGHLIGHTS/COMMENTS:
Staffing:
City Council Salaries
Supplies/Materials:
Awards and misc. supplies
Support Services:
Christmas Lake Milfoillnspections (2)
Strategic Planning Consultant
Conferences and Seminars
Appreciation Function for City Volunteers/Staff
City Newsletters (12) & Council Brochure
Lake Minnetonka Conservation District (LMCD)
Assn of Metro Municipalities
League of MN Cities
Excelsior Chamber of Commerce July 4th Fireworks
Charges, Fees & Other:
Council Contingency
I DEPARTMENT: Mayor and Council DEPT41110
FUND: 101
I BUDGET Actual Actual Budget YTD Sept Requested Proposed Adopted
ITEM 2000 2001 2002 2002 2003 2003 2003
I Staffing 13,564 13,564 13,564 10,173 13,564 13,564 13,564
I Supplies/Materials 684 725 1,500 449 1,500 1,500 1,500
Support Services 42,803 62,725 75,750 41 ,805 70,900 70,900 70,900
I Charges, Fees & Other 9,020 11,019 30,000 17,830 40,000 40,000 40,000
Capital Outlay 0 0 0 0 0 0 0
I Transfers 0 0 0 0 0 0 0
TOTAL 66,070 88.033 120,814 70,257 125.964 125,964 125,964
I SERVICE INDICATORS:
I Seminars, Conferences &
Schools Attended 1 5 5 5 5
Newsletters Published 12 12 12 12 12
I No. of Council Mtgs. 24 24 24 24 24
No. of Workshops/Special 36 24 24 24 24
Agenda Items 591 500 500 500 .500
I Ordinances &
Resolutions Adopted 135 130 130 130 130
I COST INDICATORS:
Expenditures 66,070 88,033 120,814 70,257 125,964 125,964 125,964
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- Program Revenues
I = Levy Dollars 66,070 88,033 120,814 70,257 125,964 125,964 125,964
I STAFFING:
Part time:
I Mayor 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Councilmembers 4.00 4.00 4.00 4.00 4.00 4.00 4.00
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FUND:
101 General
DEPARTMENT MI$SION:
To implement policy established by the City Council; offer
staff support to the City Council in its policy making role;
and manage day-to-day operations of the City in a manner
consistent with established City values to effectively and
efficiently meet set Qoals & objectives.
DEPARTMENT: Administration
DEPT NO:
41300
DESCRIPTION OF ACTIVITY:
The City Administrator directs City departmental operations to ensure compliance with
policies established by the City Council and with state and federal laws. The
department supports the City Council by managing Council agendas, directing the
flow of information and requests for action to the Council.
OBJECTIVES:
- Take a leadership role in intergovernmental cooperative efforts
in the Lake Minnetonka area
- Review City objectives each quarter in detail
- Be active in regional housing issues
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
Miscellaneous books & supplies
Support Services:
. Labor Relations Associates Contract
Conference, mileage, meetings & seminars
Memberships to ICMA, MCMA, MAMA, MPElRA & Rotary
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FUND: 101 DEPARTMENT: Administration DEPT 41300
I BUDGET Actual Actual Budget YTD Sept Requested Proposed Adopted
ITEM 2000 2001 2002 2002 2003 2003 2003
I Staffing 104,017 99,764 98,140 73,586 111,512 111,512 111,512
Supplies/Materials 0 47 400 0 400 400 400
I Support Services 30,134 4,468 8,400 10,271 10,450 10,450 10,450
Charges & Fees 0 0 0 0 0 0 0
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Capital Outlay 0 324 0 0 0 0 0
I Transfers 0 0 0 0 0 0 0
TOTAL 134,151 104,603 106,940 83,857 122,362 122,362 122,362
I SERVICE INDICATORS:
Council Mtgs/Work Sessions 66 48 48 48 48
I Council Agenda Items 591 500 500 500 500
Public Safety Board Meetings 20 20 20 20
Public Safety Staff Meetings 14 14 14 14
I Staff Meetings 50 52 52 52 52
I COST INDICATORS:
Expenditures 134,151 104,603 106,940 83,857 122,362 122,362 122,362
I - Program Revenues 0 0 0 0 0 0 0
- --levy Dollars-----1-34,j 51 1 04,6Q~~,9A{L-- 83.857 __~22,362 122,362 122,362
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STAFFING:
I Full Time:
Admistrator/Clk 1.00 1.00 1.00 0.90 1.00 1.00 1.00
I Exec Sec/Dep Clk .33 .33 .33 .33 .33 .33 .33
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FUND:
101 General
DEPARTMENT MISSION:
Provide staff support for the City Council including
preparation of agendas and meeting packets.
Responsible for City Clerk functions including
elections, records retention, notices and licenses.
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DEPARTMENT: City Clerk
DEPT NO:
41400
DESCRIPTION OF ACTIVITY:
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This department provides for the preparation for and supervision of State/Federal Primary
City General and Special elections by the Deputy City Clerk. It also provides for general
reception and secretarial duties in the City offices, as well as the recording secretary for
City Council meetings. The Deputy Clerk is the official recordkeeper of minutes and permanent
records, and supervises all staff in this area. This department is responsible for all licensing
fuctions. It also oversees implementation of the City communications plan.
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-Continue to improve web site, allowing visitors to communicate better with City Hall via the web
_ Improve City newsletter through the addition of community articles & pictures, council & commission articles, & project updates
_ Improve response time to residents making general inquiries through various communications tools
_ Increase youth awareness of local government issues through active involvement with school officials
and instructors through programs such as student election judges
- Monitor and report on effectiveness of communications plan
_ Develop orientation package for new council members, commission members and staff
- Develop employee handbook
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HIGHLIGHTS/COMMENTS:
Staffing:
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Includes step increases for full time employees,
part-time communications tech & election judges
part-time, temporary, general office support
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Supplies/Materials:
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Election supplies & materials
Office supplies
Software upgrades
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Support Services:
Conference, mileage and Seminars
Publication of legal notices for all General Fund Depts
Council Recording Secretary
Computer Consulting and Training
Memberships to IIMC, MCFOA & Municipals
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Capital Outlay:
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Voting Booths (6)
Shredder
Office Chairs (3)
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I FUND: 101 DEPARTMENT: City Clerk DEPT 41400
I BUDGET Actual Actual Budget YTD sept Requested Proposed Adopted
ITEM 2000 2001 2002 2002 2003 2003 2003
I Staffing 127,494 96,939 107,909 82,538 134,780 134,780 134,780
Supplies/Materials 19,801 17,184 28,475 16,978 37,250 37,250 37,250
I Support Services 29,412 13,777 28,236 13.792 30,250 30,250 30,250
Charges & Fees 0 0 0 0 0 0 0
I Capital Outlay 692 5,398 5,325 2,585 3,650 3,650 3,650
Transfers 0 0 0 0 0 0 0
I TOTAL 177,399 133,298 169,945 115,893 205,930 205,930 205,930
I SERVICE INDICATORS:
No. of Elections held 2 2 0 0 0
No. of Ordinances 5 10 10 10 10
I No. of Resolutions 130 120 120 120 120
Dog licenses issued 440 450 450 450 450
Other licenses issued 30 30 40 40 40
I Council Agendas 44 48 48 48 48
I COST INDICATORS:
Expenditures 177,399 133,298 169.945 115.893 205,930 205,930 205,930
I . Program Revenues
I = Levy Dollars 177,399 133,298 169,945 115,893 205,930 205,930 205,930
I STAFFING:
Full time:
Exec Sec/Dep Clk .67 .67 .67 ,67 .67 .67 .67
I Parks Secretary .70 .70 .70 .70 .62 .62 .62
Secretary/Receptionist 0.25 0.25 0.25 0.25 .50 .50 .50
Website Maint. (Plan.Asst) .20 .20 .20
I Part time:
Clerical 1.00 1.00 1.00 1.00 0.66 0.66 0.66
I Seasonal:
Summer Clerical 1.00 1.00 1.00 0.00 0.00 0.00 0.00
I Election Judges 0.00 32.00 33.00 35.00 0.00 0.00 0.00
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FUND:
101 General
DEPARTMENT MISSION.
To administer financial policies of the City; perform
accounting functions for all fund types; invest
available funds in accordance with State Statutes;
oversee City insurance policies; and provide for
timely reporting of financial matters to City Council
staff and the public.
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DEPARTMENT: Finance
DEPT NO:
41500
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DESCRIPTION OF ACTIVITY:
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Finance is responsible for processing all financial transactions of the City in accordance with
Federal, State and Local laws, and in compliance with Generally Accepted Accounting Principles.
Transactions include accounts payable, accounts receivable, payroll, investments, utility billing,
special assessments, risk management, personnel benefits and financial reporting. The
Finance Director is responsible for the preparation and administration of the City budget.
- Prepare annual budget document and submit to GFOA Distinguished Budget
Award Program
- Prepare CAFR for submittal to GFOA Certificate of Achievement Program
- Provide monthly reports to staff, quarterly reports to City Council
- Review debt issues and make recommendations on debt structure
- Review and Update financial policies and procedures
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OBJECTIVES.
HIGHLIGHTS/COMMENTS:
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Staffing:
Includes step increases
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Supplies/Materials:
Computer checks & budget supplies
Finance software support and maintenance
Miscellaneous supplies
Support Services:
Conferences, Mileage, Meetings, Education & Seminars
Publication of Financial Statements & Budgets
Memberships to GFOA & MGFOA
Subscription to GFOA periodicals
Submittal fee - GFOA Certificate of Excellence Program
Submittal fee - GFOA Distinguished Budget Award Program
Bank & Broker service charges
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I FUND: 101 DEPARTMENT: Finance DEPT 41500
I BUDGET Actual Actual Budget YTD Sept Requested Proposed Adopted
ITEM 2000 2001 2002 2002 2003 2003 2003
I Staffing 95,777 106,001 112,134 84,166 120,685 120,685 120,685
Supplies/Materials 4,053 2,870 13,500 1,090 18,500 18,500 18,500
I Support Services 3,274 6,422 10,200 5,208 10,200 10,200 10,200
Charges & Fees 0 0 0 0 0 0 0
I Capital Outlay 0 1,065 2,000. 1,588 2,500 2,500 2,500
Transfers 0 0 0 0 0 0 0
I TOTAL 103,104 116.358 137,834 92,051 151 ,885 151 ,885 151 ,885
SERVICE INDICATORS:
I No. Monthly Statements 12 12 12 12 12
No. Accounts Payable
Checks Issued 2,070 2,500 2,500 2,500 2,500
I Utility Bills Sent 10,850 11,000 11,520 11,520 11,520
No. of Payroll Checks
Issued 1,123 1,100 1,200 1,200 1,200
I No. of Sp. Assess.
Rolls Maintained 23 23 23 23 23
I COST INDICATORS:
Expenditu res 103,104 116,358 137,834 92,051 151,885 151,885 151,885
. Program Revenues
I Interest Earnings 99,370 99,370 105,000
Sp. Assess. Searches 415 415 300
= Levy Dollars 3,319 16,573 32,534 92,051 151,885 151,885 151,885
I STAFFING:
Full time:
Finance Dir 1.00 1.00 1.00 1.00 .96 .96 .96
I Sr Acctg Clerk .60 .60 .60 .60 .60 .60 .60
Acctg. Clerk .25 .25 .25
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FUND:
101 General
DEPARTMENT MISSION:
Provide contracted professional services to the City
including general legal, prosecution, financial
audit and property assessment.
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DEPARTMENT: Professional Services
DEPT NO:
41600
DESCRIPTION OF ACTIVITY:
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This department provides for contracted legal, assessing and auditing services for the
City. Legal services include general counsel to the City Council, litigation and
prosecution of criminal misdemeanors. Assessing services provide property valuation
information for tax purposes. Audit services provide for the annual financial audit required
by Minnesota State Statutes.
- Contain costs on contracted professional services
- Attempt to utilize mediation services to avoid litigation
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OBJECTIVES:
HIGHLIGHTS/COMMENTS:
Supplies/Materials:
Supplies for City Assessor
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Support Services:
Includes general legal fees and prosecutions, mediation services, assessing contract, annual audit services.
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I FUND: 101 DEPARTMENT: Professional Services DEPT 41600
I BUDGET Actual Actual Budget YTD Sept Requested Proposed Adopted
ITEM 2000 2001 2002 2002 2003 2003 2003
I Staffing 0 0 0 0 0 0 0
Supplies/Materials 0 0 0 0 0 0 0
I Support Services 228,180 197,472 198,800 180,388 206,800 206,800 206,800
Charges & Fees 0 0 0 0 0 0 0
I Capital Outlay 0 0 0 0 0 0 0
I Transfers 0 0 0 0 0 0 0
TOTAL 228,180 197,472 198,800 180,388 206,800 206,800 206,800
I SERVICE INDICATORS:
No. of parcels 2,975 3,050 3,050 3,050 3,050
I No. of litigations 8 5 5 5 5
I No. of City Funds 21 22 22 22 22
I COST INDICATORS'
Expenditures 228,180 197,472 198,800 180,388 206,800 206,800 206,800
I - Program Revenues
Fines 18,100 18,100 19,300 0
I = Levy Dollars 210,080 179,372 179,500 180,388 206,800 206,800 206,800
Other Dollars
I STAFFING:
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FUND:
101 General
DEPARTMENT MISSION:
Guide and control the physical development of
the community. Coordinate and implement long
range city-wide and area planning activities.
DEPARTMENT: Planning & Zoning
DEPT NO:
41910
DESCRIPTION OF ACTIVITY:
This department is responsible for the review of development proposals, preparing and updating
the City's Comprehensive Plan, and other long range planning activities. It provides for
administration and enforcement of the City's zoning codes, and preparation and upkeep of
zoning, subdivision, floodplain and other planning and zoning related ordinances.
OBJECTIVES:
- Establish an action plan to implement Comprehensive Plan
- Complete GIS parcel data base
- Update/enhance city maps
- Update/enhance procedure handouts
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
Maintenance contracts for computer & office equipment
Miscellaneous supplies
Support Services:
Database Technical Assistance
Recording Secretary for Planning Commission Meetings
Air time for cellular phone
Conferences, mileage, meetings & seminars
Land Conservation/Environment Committee expenses
Memberships to APA, MN APA, Sensible Land Use Coalition
Subscriptions to APA Journal & Zoning News
Charges & Fees:
Capital Outlay:
I FUND: 101 DEPARTMENT: Planning & Zoning DEPT 41910
I BUDGET Actual Actual Budget YTD Sept Requested Proposed Adopted
ITEM 2000 2001 2002 2002 2003 2003 2003
I Staffing 77,668 117,205 118,767 94,533 127,326 127,326 127,326
Supplies/Materials 357 122 900 258 3,200 3,200 3,200
I Support Services 10,340 24,549 17,750 8,476 14,550 14,550 14,550
Charges & Fees 0 0 0 0 0 0 0
I Capital Outlay 0 482 700 163 1,650 1,650 1,650
I Transfers 0 2,500 0 0 0 0 0
TOTAL 88,365 144,858 138,117 103,429 146,726 146,726 146,726
I SERVICE INDICATORS:
No. of zoning apps. 16 20 24 20 20 20
I No. of zoning complnts 18 20 15 25 25 25
Planning Comm. Meetings 12 12 6 12 12 12
Planning Comm. Work
I Sessions 11 12 6 12 12 12
I COST INDICATORS:
Expenditures 88,365 144,858 138,117 103,429 146,726 146,726 146,726
I - Program Revenues
Zoning Appl. Fees 2,915 5,000 0
Bldg. Permit Carryover 134,173 93,484 0
I (from Prot. Inspection)
= Levy Dollars (48,723) 144,858 39,633 103,429 146,726 146,726 146,726
I STAFFING:
Full time:
I Planning Dir .95 .95 .95 .95 .95 .95 .95
Planning Asst. .70 .70 .70 .70 1.00 1.00 1.00
I Part Time:
Clerical
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FUND:
101 General
DEPARTMENT MISSION:
Provide for the physical operation of City Hall:
utilities; maintenance of office equipment and the
building structure; and provide for the City's general
liability, property, auto and workers' compensation
insurance.
DEPARTMENT: Municipal Bldg - City Hall
DEPT NO:
41940
DESCRIPTION OF ACTIVITY:
The Municipal Building department provides for maintenance of all equipment located in the City
Hall, and for janitorial services to furnish a clean environment in which to conduct City business.
General Liability, Property and Casualty insurance coverages are also provided under this department.
OBJECTIVES:
- Identify maintenance needs to avoid major investments in the future
- Identify options for maximum utilization of office space to avoid future additions
- Maintain existing facilities at current level or better utilizing staff to reduce maintenance costs
- Continue to dispose of outdated documentation in storage area
- Continue to promote community programs to enhance public facilities, such as "Adopt a Garden."
HIGHLIGHTS/COMMENTS:
Supplies/Materials:
Maintenance contracts for copiers, telephones and office equipment
Maintenance to city hall building
Software upgrades
City Hall supplies
Support Services:
City Hall janitorial, rug services, & pest control
Utilities and phone service for City Hall
Insurance coverage for all city depts except enterprise funds
Rental of postage meter and pop machine
Special Assessments on City owned property
Sales and Use Tax Payments
Charges & Fees:
Capital Outlay:
Senior Community Center Payment
Transfers:
Public Facilities Fund - Office Equipment
I FUND: 101 DEPARTMENT: Municipal Building - City Hall DEPT 41940
I BUDGET Actual Actual Budget YTD Sept Requested Proposed Adopted
ITEM 2000 2001 2002 2002 2003 2003 2003
I Staffing 0 0 0 0 0 0 0
Supplies/Materials 7,426 8,914 9,585 6,468 17,005 17,005 17,005
I Support Services 86,229 96,410 97,050 26,211 104,310 104,310 104,310
Charges & Fees 0 0 0 0 0 0 0
I Capital Outlay 42,040 38,630 42,950 38,023 37,550 37,550 37,550
I Transfers 15,000 25,000 35,000 0 35,000 35,000 35,000
TOTAL 150,695 168,954 184.585 70,702 193.865 193,865 193,865
I SERVICE INDICATORS:
Number of copies 240,000 275,000 275,000 275,000 275,000
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COST INDICATORS:
I Expenditures 150,695 168,954 184,585 70,702 193,865 193,865 193,865
- Program Revenues
I 0 0
= Levy Dollars 150,695 168,954 184,585 70,702 193,865 193,865 193,865
I Other Dollars
I STAFFING:
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FUND:
101 General
DEPARTMENT MISSION'
To provide a modern, flexible, full-service criminal
justice agency which is responsive to community
needs.
DEPARTMENT: Police
DEPT NO:
42100
DESCRIPTION OF' ACTIVITY:
The South Lake Minnetonka Police Department is a cooperative joint venture between the cities
of Excelsior, Greenwood, Shorewood and Tonka Bay. Through this venue, the department provides for
the protection of the safety and well-being of citizens in the community, the prevention and detection of
crime, and the enforcement of all local, state and federal laws in a cost-efficient manner.
Costs and staff are allocated to each of the participating cities on a set percentage basis.
The pro-rata share of costs and staff time for City of Shorewood is at 46.0%
A separate obligation is required to finance the new SLMPD station. The cost is apportioned on an
ad valorem basis among four cities. The City of Shorewood's pro-rata share of the 2003 interest only payment is $151,900,
which is 58.4% of the total 2003 payment of $260,000.
OBJECTIVES:
- Implement targeted traffic control program
HIGHLIGHTS/COMMENTS:
Supplies/Materials:
Service for civil defense sirens
Fuel /maintenence for Snowmobile
Support Services:
Police services contract for 2003
Targeted Traffic Control
Prisoner expense, court officer expense, & booking fees
Annual Police Auxilliary Dinner
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I FUND: 101 DEPARTMENT: Police DEPT 42100
I BUDGET Actual Actual Budget YTD Sept Requested Proposed Adopted
ITEM 2000 2001 2002 2002 2003 2003 2003
Staffing 0 0 0 0 0 0 0
I Supplies/Materials 0 0 0 0 0 0 0
Support Services 549,811 549,138 615,443 507,378 645,758 645,758 645,758
Charges & Fees 0 0 0 0 0 0 0
I Capital Outlay 0 0 0 0 151,906 151,906 151,906
Transfers 800 800 800 0 0 0 0
TOTAL 550.611 549.938 616,243 507,378 797.664 797,664 797.664
I SERVICE INDICATORS:
Initial complaint reports 18,802 20,501 20,501 20,501 20,501
I Clearance rate - ICR's 96.9% 97.0% 97.0% 97.0% 97.0%
Part I crimes (serious) 242 250 250 250 250
Part II crimes (other) 650 625 625 625 625
I Clearance rate (Parts I & II) 55.0% 58.0% 58.0% 58.0% 58.0%
Statewide clearance rate Unknown Unknown Unknown Unknown Unknown
Citations issued 4,625 4,500 4,500 4,500 4,500
I Police vehicles 8 9 9 9 9
Shorewood demand 45.9% 45.5% 46% 45.5% 45.5% 45.5%
COST INDICATORS:
I Expenditu res 550,611 549,938 616,243 507,378 797,664 797,664 797,664
- Program Revenues
Fines 58,240 75,700 0 0
I = Levy Dollars 492,371 491 ,698 540,543 507,378 797,664 797 ,664 797,664
STAFFING:
Chief 1.00 1.00 1.00 1.00 1.00 1.00 1.00
I Lieutenant 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Sergeant 2.00 2.00 2.00 2.00 2.00 2.00 2.00
Investigator * 2.00 2.00 2.00 2.00 2.00 2.00 2.00
Patrol Officer 8.00 8.00 8.00 8.00 8.00 8.00 8.00
I Administrative Clerk 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Clerk/Typist (part time) ** 2.00 2.00 2.00 2.00 2.00 2.00 2.00
* 1 Juvenile Specialist ** 2 Part time @ .6
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FUND:
101 General
DEPARTMENT MISSION:
Provide the highest possible quality of fire
suppression, prevention and eduction services,
and First Responder emergency medical services.
DEPARTMENT: Fire Protection
DEPT NO:
42200
DI;SCRIPTION OF ACTIVITY:
Fire services are contracted by the City through the Excelsior Fire District and the City of Mound.
This department provides for the protection of life and property of the citizens of
the community through fire prevention and suppression, fire inspection, building inspection,
fire code enforcement and emergency medical services.
A separate obligation is made toward the financing of new facilities for the Excelsior Fire District. This
cost is apportioned on the same allocation for the operating budget. The City of Shorewood's pro-rata share
of the 2003 interest payment is $147,000, which is 42% of total 2003 payment of $350,000.
OBJECTIVES:
HIGHLIGHTS/COMMENTS:
Support Services:
Fire contracts with Mound and Excelsior Fire District
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FUND:
101 General
DEPARTMENT MISSION'
Enforce construction safety and related building
codes through plan review and inspections.
Enforce animal control ordinances.
DEPARTMENT: Protective Inspection
DEPT NO:
42400
DESCRIPTION OF ACTIVITY:
This department provides for the issuance building and construction permits, review of
construction plans and specifications, enforcement of all building codes under the Uniform
Building Code, inspection of rental housing units, and inspection of zoning violations.
The department also provides for contractual animal control, which includes patrol, detention
and disposition of stray domestic animals.
OBJECTIVES'
- Increase and enhance public information through the development of at least
two handouts relative to building codes
- Explore joint inspection possibilities with adjoining communities
- Enhance environmental inspections
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
Maintenance contracts on computer and office equipment
Miscellaneous supplies
Support Services:
Contractual inspections during vacations, sick leave
Conferences, mileage, meetings & seminars
Printing of application forms
Membership to ICBO
Charges & Fees:
Remittances to state of permit surcharges collected
Capital Outlay:
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FUND:
101 General
DEPARTMENT MISSION:
Enforce animal control ordinances.
DEPARTMENT: Animal Control
DEPT NO:
42700
DESCRIPTION OF ACTIVITY:
The department provides for contractual animal control, which includes patrol, detention
and disposition of stray domestic animals.
OBJECTIVES:
HIGHLIGHTS/COMMENTS:
Staffing:
Supplies/Materials:
Support Services:
Animal control contracts with City of Orono and Claws, Paws & Hooves
Charges & Fees:
Capital Outlay:
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FUND:
101 General
DEPARTMENT MISSION:
DEPARTMENT: City Engineer
Provide engineering and construction management
services for the City.
DEPT NO:
43010
DESRIPTION OF ACTIVITY:
This department is responsible for general engineering services in the City, as well as
preparation of feasibility studies, plans and specifications, and on-site inspection of
City projects. The City Engineer also reviews all development proposals and plans.
OBJECTIVES:
- Assist the City in determining right-of-way needs
- Keep construction project files up-to-date and accurate
- Communicate in written form to affected residents at least two
(2) times during a construction project
- Provide in-house engineering where feasible
- Provide good public relations with property owners adjacent to construction projects
- Resolve construction issues promptly.
HIGHLIGHTS/COMMENTS:
Staffing:
65% of City Engineer/Public Works Director, including step increases
50% of full time technician
25% of full time clerical
Supplies/Materials:
Computer maintainance/U pgrade
Books, Materials and Software
Support Services:
Contractual engineering for 2003
Contractual engineering technical assistance
Cellular phone Airtime & Pager
Conferences and mileage
Subscriptions and Memberships
Charges & Fees:
Capital Outlay: Used CADD Plotter
I FUND: 101 DEPARTMENT: City Engineer DEPT 43010
I BUDGET Actual Actual Budget YTD Sept Requested Proposed Adopted
ITEM 2000 2001 2002 2002 2003 2003 2003
I Staffing 75,734 90,693 85,139 77,397 101,279 101,279 101,279
I Supplies/Materials 328 261 1,100 90 1,100 1,100 1,100
Support Services 16,840 14,736 11,700 3,463 11 ,900 11,900 11,900
I Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 200 618 2,500 2,149 3,000 3,000 3,000
I Transfers 0 2,200 0 0 0 0 0
TOTAL 93,102 108,508 100,439 83,100 117,279 117,279 117,279
I SERVICE INDICATORS:
I City Engineer
Hrs spent on City Projects 560 700 700 700 700
Hrs charged to developers 10 45 45 45 45
I COST INDICATORS:
I Expenditures 93,102 108,508 100,439 83,100 117,279 117,279 117,279
- Program Revenues
Public Projects 21,015 33,000
I Private Projects 600 2,000
Other
I = Levy Dollars 71 ,487 108,508 65,439 83,100 117,279 117,279 117,279
STAFFING:
I Full time:
City Engineer 1.00 1.00 1.00 0.65 0.65 0.65 0.65
I Eng Technician 0.25 0.50 0.50 0.50
Clerical 0.25 0.25 0.25 0.25 0.25 0.25
I Part time:
Clerical
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FUND:
101 General
DEPARTMENT MISSION'
DEPT NO:
43050
Provide supervision and support for all public
works functions; provides for public works utilities,
shop and equipment maintenance and fuels
DEPARTMENT: Public Works Service
DESCRIPTION OF ACTIVITY:
The Public Works Service department is responsible for all general public works duties,
maintenance of all public works equipment, and maintenance of the public works facility.
OBJECTIVES:
- Perform preventative maintenance on all equipment within 100 miles or 10 hours
of scheduled service
- Perform 90% of City building repairs and preventative maintenance using City personnel
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
Includes motor fuel, maintenance of equipment and buildings, and inventory supply items
Support Services:
Uniforms for crew
Janitorial Services
Utilities and telephone service for public works building
Conference, mileage, meetings & seminars
Miscellaneous - damage to private property (mailboxes. etc)
Hazardous Waste Licenses
Miscellaneous equipment rentals
Memberships
Charges & Fees:
Capital Outlay:
Replacement Radios
Transfers:
Transfer to Equipment Replacement Fund
I FUND: 101
I BUDGET
ITEM
I Staffing
I Supplies/Materials
Support Services
I Charges & Fees
Capital Outlay
I Transfers
TOTAL
I SERVICE INDICATORS:
No of Gopher One calls
I No of vehicle repairs
I COST INDICATORS:
Expenditures
I - Program Revenues
= Levy Dollars
I STAFFING:
I Full time:
City Engineer/Pub Wks Dir
I Supervisor of Oper. & Maint.
Lt Equip Oper
Clerical
I Engineer Tech
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DEPARTMENT: Public Works Service DEPT 43050
Actual Actual Budget YTD Sept Requested Proposed Adopted
2000 2001 2002 2002 2003 2003 2003
169,537 195,817 235,205 106,930 202,860 202,860 202,860
29,655 34,006 40,000 24,071 43,500 43,500 43,500
24,279 25,834 23,460 18,245 27,400 27,400 27,400
0 0 0 0 0 0 0
1,891 1,569 2,625 0 7,150 7,150 7,150
122,000 126,500 105,000 0 100,000 100,000 100,000
347,363 383,726 406,290 149,246 380,910 380,910 380,910
2,640
102
2,800
110
2,800
110
2,800
110
2,800
110
347,363 383,726 406,290 149,246 380,910 380,910 380,910
347,363 383,726 406,290 149,246 380,910 380,910 380,910
0.10 0.10 0.10 0.10 0.10
1.00 1.00 1.00 1.00 1.00 1.00 1.00
1.90 1.90 2.40 2.50 2.50 2.50 2.50
0.25 0.25 0.25 0.25 0.05 0.05 0.05
.25 .00 .00 .00
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FUND:
101 General
DEPARTMENT MISSION:
DEPT NO:
43100
To maintain and upgrade City streets, parking areas
and storm water control systems in an efficient and
economical manner
DEPARTMENT: Streets & Roadways
DESCRIPTION OF ACTIVITY:
Includes ongoing maintenance consisting of street patching, street sweeping, roadside mowing,
painting of lane markings, and minor storm sewer repair.
OBJECTIVES:
- Maintain the pavement management system to aid in scheduling of street projects
- Paint lane markings on all designated streets
- Sweep each City street at least once annually
- Mow roadsides at least twice annually
- Visually inspect storm drainage grates annually and repair as needed
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
Rock, gravel & bituminous for street & road repair
Support Services:
Safety training
Contracted road striping
Transfers:
Transfer to Street Replacement Fund
I FUND: 101 DEPARTMENT: Streets & Roadways DEPT 43100
I BUDGET Actual Actual Budget YTD Sept Requested Proposed Adopted
ITEM 2000 2001 2002 2002 2003 2003 2003
I Staffing 42,151 77,124 105,283 51,276 107,156 107,156 107,156
I Supplies/Materials 20,672 46,498 35,000 14,585 38,000 38,000 38,000
Support Services 50,280 8,669 6,000 696 7,500 7,500 7,500
I Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 0 3,577 0 232 0 0 0
I Transfers 347,000 367,000 200,000 0 200,000 200,000 200,000
TOTAL 460,103 502,867 346,283 66,789 352,656 352,656 352,656
I SERVICE INDICATORS:
Miles of street
I State 3 3 3 3 3
County 2 2 2 2 2
City - MSA 9 9 9 9 9
I City - Local 49 49 49 49 49
Miles Sealcoated 5 5 5 5 5
Tons of patch material 1,315 1,380 1,380 1,380 1,380
I COST INDICATORS:
Expenditures 460,103 502,867 346,283 66,789 352,656 352,656 352,656
I - Program Revenues
MSA Maintenance 13,750 13,750 13,750
Transfer from Street Fund
I Budgeted Reserve
= Levy Dollars 446,353 489,117 332,533 66,789 352,656 352,656 352,656
I STAFFING:
I Full time:
Lt Equip Operators 2.20 2.20 2.20 2.00 2.00 2.00 2.00
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FUND:
101 General
DEPARTMENT MISSION:
DEPT NO:
43125
Provide snow and ice control for public streets and
City owned parking lots to ensure the safe and
efficient movement of traffic
DEPARTMENT: Snow & Ice Removal
DESCRIPTION OF ACTIVITY:
This department is reponsible for the plowing and removal of snow after a 2-inch or greater
snowfall has occured. Street sanding with a salt/sand mixture is used as a measure of ice control,
and is performed as needed.
OBJECTIVES:
- Remove snow and ice and complete salt/sand operations within 14 hours after
the end of a snow event
- Complete widening and clean up functions within 48 hours of a snow event
HIGHLIGHTS/COMMENTS'
Staffing:
Includes step increases
Supplies/Materials:
Sand and salt for ice control
I FUND: 101 DEPARTMENT: Snow & Ice Removal DEPT 43125
I BUDGET Actual Actual Budget YTD Sept Requested Proposed Adopted
ITEM 2000 2001 2002 2002 2003 2003 2003
I Staffing 16,693 24,215 32,656 13,936 32,935 32,935 32,935
I Supplies/Materials 15,416 14,424 17,500 27,906 20,000 20,000 20,000
Support Services 0 0 0 0 0 0 0
I Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 0 0 0 0 4,500 4,500 4,500
I Transfers 0 0 0 0 0 0 0
TOTAL 32,110 38,639 50,156 41,842 57,435 57 ,435 57 ,435
I SERVICE INDICATORS'
I Miles of street plowed 49 51 51 51 51
Tons of salt used 211 250 250 250 250
I Tons of sand used 1,135 1,200 1,200 1,200 1,200
Manhours spent 690 1,000 1,000 1,000 1,000
I No. of cul-de-sacs 88 88 88 88 88
plowed
I COST INDICATORS:
I Expenditures 32,110 38,639 50,156 41,842 57,435 57,435 57,435
- Program Revenues
I MN Snow Removal Aid 0 0 0 0 0 0 0
= Levy Dollars 32,110 38,639 50,156 41,842 57,435 57,435 57,435
I STAFFING:
I Full time:
Lt Equip Oper .50 .50 .50 .50 .50 .50 .50
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FUND:
101 General
DEPARTMENT MISSION:
Provide for street lighting and traffic signals at
intersections and other locations throughout the
City for the safety of pedestrians and vehicular
traffic
DEPARTMENT: Traffic ControllSt Lights
DEPT NO:
43160
DESCRIPTION OF ACTIVITY:
Includes maintenace of semaphores and traffic control devices, and maintenance/replacement
of regulatory and informational road signs. Provides for electricity for street lights and traffic control
devices.
OBJECTIVES:
HIGHLIGHTS/COMMENTS:
Supplies/Materials:
Maintenance to semaphores and Hwy 7 & Vine Hill Road, Christmas Lake Road,
County Road 19, Hwy 41 and Old Market Road
Street signs & posts
Support Services:
I FUND: 101 DEPARTMENT: Traffic Control/Street Lighting DEPT 43160
I BUDGET Actual Actual Budget YTD Sept Requested Proposed Adopted
ITEM 2000 2001 2002 2002 2003 2003 2003
I Staffing 0 0 0 0 0 0 0
I Supplies/Materials 3,291 3,845 5,050 959 5,050 5,050 5,050
Support Services 34,926 34,949 34,700 22,680 35,200 35,200 35,200
I Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 0 0 0 0 0 0 0
I Transfers 0 0 0 0 0 0 0
TOTAL 38,217 38,794 39,750 23,640 40,250 40,250 40 ,250
I SERVICE INDICATORS:
I No of street lights 187 190 190 190 190
No of traffic signals 5 5 5 5 5
I COST INDICATORS:
I Expenditures 38,217 38,794 39,750 23,640 40,250 40,250 40,250
- Program Revenues
I = Levy Dollars 38,217 38,794 39,750 23,640 40,250 40,250 40,250
I STAFFING:
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FUND:
1 01 General
DEPARTMENT MISSION:
DEPT NO:
43200
Provide for the general sanitation and cleanliness
of the City and provide for the treatment of noxious
weeds on City properties.
DEPARTMENT: Sanitation/Waste Rmv/Weeds
DESCRIPTION OF ACTIVITY:
Activities include spraying of boulevards and roadways for weed control, and clean-up
of properties in violation of City zoning and sanitation codes, as necessary.
OBJECTIVES:
- Aid in private property cleanup complaints
- Resolve 100% of weed complaints
HIGHLIGHTS/COMMENTS'
Staffing:
Miscellaneous staff time for property clean-ups
Support Services:
Miscellaneous property clean-ups
Contracted weed spraying services
I FUND: 101 DEPARTMENT: Sanitation/Waste Removal/Weeds D EPT 43200
I BUDGET Actual Actual Budget YTD Sept Requested Proposed Adopted
ITEM 2000 2001 2002 2002 2003 2003 2003
I Staffing 1,726 1,619 650 879 650 650 650
I Supplies/Materials 0 0 0 0 0 0 0
Support Services 5,954 5,840 3,500 2,854 3,800 3,800 3,800
I Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 0 0 0 0 0 0 0
I Transfers 0 0 0 0 0 0 0
TOTAL 7,680 7,458 4,150 3,734 4,450 4,450 4,450
I SERVICE INDICATORS:
I No of weed complaints 2 2 2 2 2
No of notices served 1
1
I No of parcels sprayed 0 0 0 0 0
Miles/roadside sprayed 10 10 10 10 10
I Spraying in Dollars 2,769 3,000 3,000 3,000 3,000
I COST INDICATORS:
Expenditures 7,680 7,458 4,150 3,734 4,450 4,450 4,450
I - Program Revenues
Fed Disaster Aid 75,000
I = Levy Dollars -67,320 7,458 4,150 3,734 4,450 4,450 4,450
I STAFFING:
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FUND:
101 General
DEPARTMENT MISSION-
To provide diseased tree inspection services to
residents; to remove diseased trees located on City
property; and to maintain and trim trees located on
City rights-ot-way and other property
DEPARTMENT: Tree Maintenance
DEPT NO:
43250
DESCRIPTION OF ACTIVITY:
This department is responsible for detection and removal ot diseased and unsate trees on City
rights-of-way and other properties, and pruning of trees on city property_ Tree inspection
services are provided to citizens on an on-call basis.
OBJECTIVES:
- Remove 100% of diseased trees on public property
- Respond to all property owner requests to identify diseased trees
- Maintain and trim trees on City property which present a hazard to public
HIGHLIGHTS/COMMENTS'
Staffi ng:
Includes step increases
Supplies/Materials:
Small Tools
Paint for tree marking
Support Services:
Contracted tree and brush removal
Tree inspection certification
I FUND: 101 DEPARTMENT: Tree Maintenance DEPT 43250
I BUDGET Actual Actual Budget YTD Sept Requested Proposed Adopted
ITEM 2000 2001 2002 2002 2003 2003 2003
I Staffing 14,238 7,901 10,463 11,979 10,652 10,652 10,652
I Supplies/Materials 67 923 850 159 900 900 900
Support Services 6,140 5,431 13,300 3,094 13,300 13,300 13,300
I Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 0 0 0 0 0 0 0
I Transfers 0 0 0 0 0 0 0
TOTAL 20,446 14.255 24,613 15,233 24,852 24.852 24,852
I SERVICE INDICATORS:
I No of trees removed 22 20 20 20 20 20
Yards of brush hauled 540 700 700 700 700
700
I COST INDICATORS:
I Expenditures 20,446 14,255 24,613 15,233 24,852 24,852 24,852
- Program Revenues
I = Levy Dollars 20,446 14,255 24,613 15,233 24,852 24,852 24,852
I STAFFING:
Lt Equip Oper/Foreman .20 .20 .20 .20 .20 .20 .20
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DEPARTMENT:
Parks & Recreation
DEPARTMENT MISSION:
Maintain City parks, trails & beaches to ensure safe
and enjoyable recreational amenities, and coordinate
recreational opportunities for City residents of all
ages and physical abilities
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FUND:
101 General
DEPT NO:
45200
DESCRIPTION OF ACTIVITY
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The department is responsible for the maintenance of all City parks, including
playgrounds, ballfields, trails, ice rinks, buildings and other play areas.
Winter ice skating, and summer recreation programs (administered by Minnetonka
Community Schools) are coordinated under this department.
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- Continue implementation of the trail planning process:
- Further define potential trail segments by using community outreach and neighborhood meetings.
- Identify and secure funding sources for the Smithtown Road trail segment, as well as future segments.
- Work with South Lake Minnetonka communities to secure funding, identify a site, and construct a skate park.
- Identify needs and assist the Shorewood Parks Foundation in coordination of fundraising efforts (to replace
diminishing park dedication fees).
- Continue promoting the benefits of investing in Shorewood parks, and develop support for funding operation
and park improvements
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OBJECTIVES:
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Part time includes Park Commission Secretarial
Seasonal includes Summer employees and Winter Rink Attendants
Supplies/Materials:
Small tools
Maintenance to park equipment and buildings
Rock, black dirt, gravel, sand, fertilizers, seed for parks
Support Services:
Contracted park & trail planning services
Playground and beach scheduling services - Mtka Community Services
Contracted weed control in parks
Park utility and telephone charges
Annual park newsletter
Rental of portable toilets
Contribution to Senior Recreational Program Services
Charaes & Fees:
Capital Outlay:
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Transfers:
Transfer to Park Capital Improvement Fund & Trail Capital Improvement Fund to eliminate deficits
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I FUND: 101 DEPARTMENT: Parks & Recreation DEPT 45200
I BUDGET Actual Actual Budget YTD Sept Requested Proposed Adopted
ITEM 2000 2001 2002 2002 2003 2003 2002
Staffing 98,316 86,170 119,395 83,447 115,683 115,683 115,683
I Supplies/Materials 8,239 11 ,233 19,500 4,487 20,600 20,600 20,600
Support Services 28,795 28,736 33,500 23,136 63,300 63,300 63,300
Charges & Fees 0 0 0 0 0 0 0
I Capital Outlay 542 1,077 375 6,989 500 500 500
Transfers 10,000 10,000 35,000 0 63,650 63.650 63,650
TOTAL 145,891 137,215 207.770 118,059 263,733 263,733 263,733
I SERVICE INDICATORS:
Acres of maint park 95.80 95.80 95.80 95.80 95.80 95.80
I No. of ballfields
Softball 3 3 3 3 3 3
Baseball 5 5 5 5 5 5
No. of shelters 4 4 4 4 4 4
I No. of hockey rinks 2 2 2 2 2 2
No. of skating rinks 3 3 3 3 3 3
Miles of Trails 2.75 2.75 2.75 2.75 2.75 2.75
I Cost of maint per acre 1,200 1,073 1,377 1,338 1,338 1,338
No. of times rinks are
cleaned & resurfaced 80 80 80 80 80 80
I No. of picnic tables 45 45 45 45 45 45
No. of Tennis Courts 4 4 4 4 4 4
I COST INDICATORS:
Expenditures 145,891 137,215 207,770 118,059 263,733 263,733 263,733
- Program Revenues
I Sports Organizations 7,150 12,000
Tonka Bay - Beach 366 500
Transfer from Trail Fund 0 3,000
Capital Levy 10,000 10,000
I = Levy Dollars - Maint. 128,375 137,215 182,270 118,059 263,733 263,733 263,733
STAFFING:
Full time:
I Lt Equip Oper/Foreman 1.60 1.60 1.50 1.50 1.50 1.50 1.50
Clerical .25 .25 .25 .25 .25 .25 .25
Part time:
I Clerical
Seasonal:
I Summer 2.00 2.00 2.00 2.00 1.00 1.00 1.00
Winter (rinks) 10.00 10.00 10.00 10.00 10.00 10.00 10.00
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DEBT SERVICE FUNDS
Debt service funds are used to account for the payment of interest and principal on
long-term general obligation debt other than debt issued for and serviced primarily
by enterprise funds.
57
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I Issue
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GO Improvement 1991A (804B)
GO Improvement 1993A (067C)
GO Water Revenue 1995A (225C)
GO Water Revenue 1996A (A506)
EDA Public Safety West Fire Facility
Lease Revenue Bonds, Series 2002A
EDA Public Safety Police Facility
Lease Revenue Bonds, Series 2002B
EDA Public Safety East Fire Facility
Lease Revenue Bonds, Series 2002C
City of Shorewood
Schedule of Bonds Payable
12/31/02
Bonds
Outstanding Issued
12/31/01 2002
95,000 0
60,000 0
1,280,000 0
635,000 0
0 3,865,000
0 4,025,000
o 2,060,000
Paid
2002
95,000
20,000
125,000
60,000
Bonds
Outstanding
12/31/02
40,000
1,155,000
575,000
o
3,865,000
Original
Issue
Amount
o
960,000
o
4,025,000
325,000
1,920,000
860,000
3,865,000
4,025,000
2,060,000
o
2,060,000
Totals $2,070,000 $9,950,000
$300,000
$11,720,000 $14,015,000
59
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CAPITAL PROJECTS FUNDS
Capital Projects funds are used to account for the acquisition and construction of
major capital facilities other than those financed by enterprise funds.
Public Facilities/Office Equipment Fund - This fund was established to account
for various capital improvement projects that may be financed without the need to
issue bonds.
Park Capital Improvement Fund - This fund accounts for parkland acquisition
and other capital improvements in the City parks.
Equipment Replacement Fund - This fund was established for the purpose of
funding the replacement of capital equipment.
Street Reconstruction Fund - This fund was established for the purpose of
funding the periodic reconstruction of City streets and roadways.
MSA Road Reconstruction Fund - This fund was established to account for the
accumulation of Municipal State Aid (MSA) to fund the periodic reconstruction
of MSA designated roads.
Trail Capital Improvement Fund - This fund was established for the purpose of
funding the periodic extension of the City trail system.
EDA Public Safety PolicelFire Construction Fund - This fund was established
to account for the construction of the Police and Fire Public Safety facility in the
City of Shorewood.
61
I CAPIT AL PLAN
I City of Shorewood, Minnesota
CATEGORY SUMMARY BY DEPARTMENT
I 2003 thru 2007
Department
I Category 2003 2004 2005 2006 2007
Equipment Replacement
I Facilities/equipment 130,250 54,392 4,326 123,735 20,473
PW: Small Tools & Equip 17,500 18,200
PW: Vehicles 20,000 57,200 140,987 121 ,485 85,049
Total: 167,750 129,792 145,313 245,220 105,522
I Local Roadways
Roadways/streets 490,704 223,734 214,431 145,000 145,000
Total: 490,704 223,734 214,431 145,000 145,000
I Minnesota State Aid Streets
State Aid Roadways 2,398,974
Trails 193,200
I Total: 2,592,174
Municipal Water System
Water: Distribution 70,000 70,000 70,000
I Water: Towers 42,550
Water: Wells 194,450 388,600 22,080 21,275 21,045
Total: 264,450 501,150 92,080 21,275 21 ,045
I Public Facilities/Office Equip
Facilities/equipment 35,000 681.500 3,012,950 17,250
Total: 35,000 681,500 3,012,950 17,250
I Sanitary Sewer
Sanitary Sewer 249,458 129,358 128,358 120,908 25,000
Total: 249,458 129,358 128,358 120,908 25,000
I GRAND TOTAL: 3,799,536 1,665,534 3,593,132 549,653 296,567
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Total FutUrE
333,176
35,700 30,795
424,721 367,557
793,597 398,352
1,218,869
1 ,218,869
2,398,974
193,200
2,592,174
210,000
42,550
647,450
900,000
3,746,700
3,746,700
653,082
653,082
9,904,422 398,352
.___._._n.__..____
CAPIT AL PLAN I
City of Shorewood, Minnesota I
PROJECTS BY DEPARTMENT
2003 thru 2007 I
I
Department Project# Priority 2003 2004 2005 2006 2007 Total
Equipment Replacement I
Backhoe E.02-22 0 64,459 64,459
Floor Sweeper E.02-46 0 12,401 12,401
F1504x2 Pickup E-02-47 0 20,000 20,000 I
F350 4x4 Pickup w/plow E-02-53 0 24,336 24,336
F350 4x4 Pickup w/plow E.02-55 0 23,400 23,400 I
Groundsmaster Mower E-02-57 0 17,500 17,500
F350 & Flatbed E-03-49 0 33,800 33,800
Pump - 4' Discharge E-03.50 0 22,500 22 ,500 I
Truck - Ford F450 w/crane, tool box E-03-60 0 56,000 56,000
Generator - Cat 35KW E-03-61 0 35,000 35,000
Attach - Cabs for Groundmaster E-03-82 0 4,000 4,000 I
Dump Truck Box Replacement & Lights E-03-83 0 8,750 8,750
EnginelTransmission Analysis Station E-03-84 0 4,000 4,000 I
AMT - John Deere 622 E-04.40 0 13,000 13,000
Van - Oldsmobile E-04-62 0 19,864 19,864
Snow Thrower - John Deere 826 E-04-91 0 780 780 I
Snow Thrower E.04-92 0 780 780
Attach - Flail side mower E-04-93 0 13,312 13,312
Attach - Flail rear mower E-04-94 0 6,656 6,656 I
Dump w/Plow and SND E-05-54 0 121,485 121,485
Groundsmaster Mower E-05-67 0 18,200 18,200
Attach - Cabs for Groundmaster E-05.85 0 4,326 4,326 I
Dump Truck - Ford L8000 E.06.33 0 123,735 123,735
Bobcat E-06-63 0 19,307 19,307 I
Trail King Trailer E-07-21 0 8,189 8,189
Water Truck E-07-45 0 97,344 97,344
Mower - Toro Groundsmaster 3250 E-07-70 0 20,473 20,473 I
Equipment Replacement Total 167,750 129,792 145,313 245,220 105,522 793,597
Local Roadways I
Brand Circle Pavement Reclamation LR-01-04 0 3,000 25,842 28,842
Amlee Road Pavement Reclamation LR-01-06 0 52,892 52,892 I
Mallard Lane Reconstruction LR-03-02 0 193,855 193,855
Teal Circle Reconstruction LR-03-03 0 95,829 95,829
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I Department Project# Priority 2003 2004 2005 2006 2007 Total
Bituminous Overlays LR-03-04 0 90,000 90,000 90,000 90,000 90,000 450,000
I Bituminous Sealcoating LR-03-05 0 55,000 55,000 55,000 55,000 55,000 275,000
Reconstruction Maple Lane (Shady Island) LR-03-07 0 53,020 53,020
Pavement Reclamation Wood Duck Circle LR-05-01 0 69,431 69,431
I Local Roadways Total 490,704 223,734 214,431 145,000 145,000 1,218,869
I Minnesota State Aid Streets
TH 7 Signal Light Replacement MSA-03.01 3 33,350 33,350
Smithtown Road Rehabilitation MSA-03-o3 3 2,203,699 2,203,699
I Mill & Overlay Vine Hill Road MSA-03-05 0 161,925 161,925
Smithtown Road Trail T-03-01 0 193,200 193,200
I Minnesota State Aid Streets Total 2,592.174 2,592,174
Municipal Water System
I Pull & Inspect Badger Well W-03-01 3 20,700 20,700
Amesbury Building Repair W-03-02 3 3,450 3,450
Reconstruct Badger Well House W-03-03 3 30,000 367,900 397,900
I Wood haven Well Interconnect W-03-05 0 140,300 140,300
Water Meter Radio Read Project W-03-06 0 70,000 70,000 70,000 210,000
Pull & Inspect Amesbury Well W-04-01 3 20,700 20,700
I SE Area Water Tower - painting W-04-06 0 42,550 42,550
Pull & Inspect Boulder Bridge Well 1/1 W-05-01 3 22,080 22,080
Pull & Inspect S.E. Area Well W-06-01 3 21,275 21,275
I Pull and Inspect Boulder Bridge Well 1/2 W-07-01 3 21,045 21,045
Municipal Water System Total 264,450 501,150 92,080 21,275 21 ;045 900,000
I Public Facilities/Office Equip
Network (Computer) Upgrade PF-01-03 0 17,250 17,250
I Computer Hardware Upgrades PF.03-06 3 20,000 20,000
Municipal Liquor Store PF-03-07 0 676,500 676,500
I City Hall PF-04-01 0 15,000 3,012,950 3,027,950
Data Link City Hall- Public Works (SLMPS Site) PF-Q4-02 0 5,000 5,000
Public Facilities/Office Equip Total 35,000 681,500 3,012,950 17,250 3,746,700
I Sanitary Sewer
Lilt Station 18 Rehabilitation SS-03-01 3 102,658 102,658
I Generator for Lilt Stations S8-03-02 3 36,100 36,100
Lilt 8tation 8 Rehabilitation SS-03-o3 3 70,950 70,950
I Purchase Autodialer Systems SS-03-04 3 8,000 5,000 4,000 17,000
Infiltration and Inflow Reduction SS-03-o5 3 25,000 25,000 25,000 25,000 25,000 125,000
Lilt Station 15 Rehabilitation 58-03-06 3 6,750 92,608 99,358
I Lilt Station 17 Rehabilitation S5-04-01 3 6,750 92,608 99,358
Lilt 5tation 16 Rehabilitation 55-05-01 3 6,750 95,908 102,658
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Department
Project# Priority 2003
Sanitary Sewer Total 249,458
GRAND TOTAL
2004
129,358
2005
128,358
2006
120,908
2007
25,000
Total
653,082
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3,799,536 1,665,534 3,593,132
549,653
296,567
9,904,422
Page 3 of 3
66
I CAPIT AL PLAN
I City of Shorewood, Minnesota
PROJECTS BY DEPARTMENT AND CATEGORY
I 2003 thru 2007
Department
I Category 2003 2004 2005 2006 2007 Total Future
I Equipment Replacement
Facilities/eauioment
Pump - 4' Discharge 22,500 22,500
Truck - Ford F450 w/crane, tool box 56,000 56,000
I Generator - Cat 35KW 35,000 35,000
Attach - Cabs for Groundmaster 4,000 4,000
Dump Truck Box Replacement & Ughts 8,750 8,750
Engine/Transmission Analysis Station 4,000 4,000
I AMT - John Deere 622 13,000 13,000
Van - Oldsmobile 19,864 19,864
Snow Thrower - John Deere 826 780 780
Snow Thrower 780 780
I Attach - Flail side mower 13,312 13,312
Attach - Flail rear mower 6,656 6,656
Attach - Cabs for Groundmaster 4,326 4,326
Dump Truck - Ford LBOOO 123,735 123,735
I Mower - Taro Groundsmaster 325D 20,473 20,473
Total: 130,250 54,392 4,326 123,735 20,473 333,176
I PW: Small Tools & Eauip
Groundsmaster Mower 17,500 17,500
Air Compressor 14,409
Groundsmaster Mower 18,200 18,200
I 42'-48" Walk-behind Mower 4,518
Side-mount Flail Mower 11,868
Total: 17,500 18,200 35,700 30,795
I PW: Vehicles
Dump Truck 132,316
Backhoe 64,459 64,459
I Floor Sweeper 12,401 12,401
F150 4x2 Pickup 20,000 20,000
F350 Dump 61,786
F350 4x4 Pickup w/plow 24,336 24,336
I F350 4x4 Pickup w/plow 23,400 23,400
F350 & Flatbed 33,800 33,800
Speed Awareness Display 21,900
Dump w/Plow and SND 121,485 121,485
I Bobcat 19,307 19,307
Trail King Trailer 8,189 8,189
Water Truck 97,344 97,344
I Sandpro 12,098
Dump Truck 136,654
Trailer 2,803
Total: 20,000 57,200 140,987 121,485 85,049 424,721 367,557
I Department Total: 167,750 129,792 145,313 245,220 105,522 793,597 398,352
I Local Roadways
I 67
Department I
Category 2003 2004 2005 2006 2007 Total Future
Roadwavs/streets I
Brand Circle Pavement Reclamation 3,000 25,842 28,842
Amlee Road Pavement Reclamation 52,892 52,892
Mallard Lane Reconstruction 193,855 193,855
Teal Circle Reconstruction 95,829 95,829 I
Bituminous Overlays 90,000 90,000 90,000 90,000 90,000 450,000
Bituminous Sealcoating 55,000 55,000 55,000 55,000 55,000 275,000
Reconstruction Maple Lane (Shady Island) 53,020 53,020 I
Pavement Reclamation Wood Duck Circle 69,431 69,431
Total: 490,704 223,734 214,431 145,000 145,000 1,218,869
Department Total: 490,704 223,734 214,431 145,000 145,000 1,218,869 I
Minnesota State Aid Streets
State Aid Roadwavs I
TH 7 Signal Light Replacement 33,350 33,350
Smithtown Road Rehabilitation 2,203,699 2,203,699
Mill & Overlay Vine Hill Road 161,925 161,925
Total: 2,398,974 2,398,974 I
Trails
Smithtown Road Trail 193,200 193,200 I
Total: 193,200 193,200
Department Total: 2,592,174 2,592,174
Municipal Water System I
Water: Distribution
Water Meter Radio Read Project 70,000 70,000 70,000 210,000 I
Total: 70,000 70,000 70,000 210,000
Water: Towers I
SE Area Water Tower - painting 42,550 42,550
Total: 42,550 42,550
Water: Wells I
Pull & Inspect Badger Well 20,700 20,700
Amesbury Building Repair 3,450 3,450
Reconstruct Badger Well House 30,000 367,900 397,900
Woodhaven Well Interconnect 140,300 140,300 I
Pull & Inspect Amesbury Well 20,700 20,700
Pull & Inspect Boulder Bridge Well #1 22,080 22,080
Pull & Inspect S.E. Area Well 21,275 21,275
Pull and Inspect Boulder Bridge Well #2 21,045 21 ,045 I
Total: 194,450 388,600 22,080 21,275 21,045 647,450
Department Total: 264,450 501,150 92,080 21 ,275 21,045 900,000 I
Public Facilities/Office Equip
Facilitiesleouicment I
Network (Computer) Upgrade 17 ,250 17,250
Computer Hardware Upgrades 20,000 20,000
Municipal Liquor Store 676,500 676,500
City Hall 15,000 3,012,950 3,027,950 I
Data Link City Hall - Public Works (SLMPS Site) 5,000 5,000
---.-..-..-..---.-----....--------." --'--.--.------
Total: 35,000 681,500 3,012.950 17,250 3,746,700
Department Total: 35,000 681,500 3,012,950 17,250 3,746,700 I
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Department
Category
I Sanitary Sewer
Sanitarv Sewer
Lift Station 18 Rehabilitation
Generator for Lift Stations
Lift Station 8 Rehabilitation
Purchase Autodialer Systems
Infiltration and Inflow Reduction
Lift Station 15 Rehabilitation
Lift Station 17 Rehabilitation
Lift Station 16 Rehabilitation
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Department Total:
2003
2004
2005
2006
Total:
102,658
36,100
70,950
8,000 5,000 4,000
25,000 25,000 25,000 25,000
6,750 92,608
6,750 92,608
6,750 95,908
249,458 129,358 128,358 120,908
249,458 129,358 128,358 120.908
2007
25,000
25,000
25.000
Total
Future
102,658
36.100
70.950
17 ,000
125,000
99,358
99,358
102,658
653,082
653,082
GRAND TOTAL: 3,799,536
1 ,665,534
3.593,132
549,653
69
296,567
9.904,422
398,352
CAPITAL PLAN I
City of Shorewood, Minnesota I
PROJECTS BY YEAR
2003 thru 2007 I
I
Project Name Department Project # Priority Project Value
2003 I
F150 4x2 Pickup Equipment Replacement E-02-47 0 20,000
Groundsmaster Mower Equipment Replacement E-02-57 0 17,500 I
Pump - 4' Discharge Equipment Replacement E-03-50 0 22,500
Truck - Ford F450 w/crane, tool box Equipment Replacement E-03-60 0 56,000
Generator - Cat 35KW Equipment Replacement E-03-61 0 35,000 I
Attach - Cabs for Groundmaster Equipment Replacement E-Q3-82 0 4,000
Dump Truck Box Replacement & Lights Equipment Replacement E-03-83 0 8,750
EnginelTransmission Analysis Station Equipment Replacement E-03-84 0 4,000 I
Brand Circle Pavement Reclamation Local Roadways LR-01-04 0 3,000
Mallard Lane Reconstruction Local Roadways LR-03-02 0 193,855
Teal Circle Reconstruction Local Roadways LR-03-03 0 95,829 I
Bituminous Overlays Local Roadways LR-03-04 0 90,000
Bituminous Sealcoating Local Roadways LR-03-05 0 55,000
Reconstruction Maple Lane (Shady Island) Local Roadways LR-03-07 0 53,020 I
TH 7 Signal Light Replacement Minnesota State Aid Streets MSA-03-01 3 33,350
Smithtown Road Rehabilitation Minnesota State Aid Streets MSA-03-03 3 2,203,699
Mill & Overlay Vine Hill Road Minnesota State Aid Streets MSA-03-05 0 161,925 I
Smithtown Road Trail Minnesota State Aid Streets T-03-01 0 193,200
Pull & Inspect Badger Well Municipal Water System W-03-01 3 20,700
Amesbury Building Repair Municipal Water System W-03-02 3 3,450 I
Reconstruct Badger Well House Municipal Water System W-03-03 3 30,000
Wood haven Well Interconnect Municipal Water System W-03-05 0 140,300
Water Meter Radio Read Project Municipal Water System W-03-06 0 70,000 I
Computer Hardware Upgrades Public Facilities/Office Equip PF-03-06 3 20,000
City Hall Public Facilities/Office Equip PF-04-01 0 15,000
Lift Station 18 Rehabilitation Sanitary Sewer SS-03-01 3 102,658 I
Generator for Lift Stations Sanitary Sewer SS-03-02 3 36,1 00
Lift 5tation 8 Rehabilitation Sanitary Sewer 55-03-03 3 70,950
Purchase Autodialer Systems Sanitary Sewer 55-03-04 3 8,000 I
Infiltration and Inflow Reduction Sanitary Sewer 5S-03-05 3 25,000
Lift 5tation 15 Rehabilitation Sanitary Sewer S5-03-06 3 6,750
Total for 2003 3,799,536 I
2004
F350 4x4 Pickup w/plow Equipment Replacement E-02-55 0 23,400 I
F350 & Flatbed Equipment Replacement E-03-49 0 33,800
AMT - John Deere 622 Equipment Replacement E-04-40 0 13,000
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I Project Name Depanment Project # Priority Project Value
Speed Awareness Display Equipment Replacement E-04-S0 0 0
I Van - Oldsmobile Equipment Replacement E-04-S2 0 19,864
Snow Thrower - John Deere 82S Equipment Replacement E-04-91 0 780
Snow Thrower Equipment Replacement E-04-92 0 780
I Attach - Flail side mower Equipment Replacement E-04-93 0 13,312
Attach - Flail rear mower Equipment Replacement E.o4-94 0 6,656
Groundsmaster Mower Equipment Replacement E-OS-S7 0 18,200
I Brand Circle Pavement Reclamation Local Roadways LR-01-04 0 25,842
Amlee Road Pavement Reclamation Local Roadways LR.o 1-0S 0 52,892
Bituminous Overlays Local Roadways LR-03-04 0 90,000
I Bituminous Sealcoating Local Roadways LR-Q3-0S 0 55,000
Reconstruct Badger Well House Municipal Water System W-03-03 3 367,900
Water Meter Radio Read Project Municipal Water System W-03-0S 0 70,000
I Pull & Inspect Amesbury Well Municipal Water System W-04-01 3 20,700
SEArea Water Tower - painting Municipal Water System W-04-0S 0 42,550
Municipal Liquor Store Public Facilities/Office Equip PF-03-07 0 676,500
I Data Link City Hall - Public Works (SLMPS Site) Public Facilities/Office Equip PF-04-02 0 5,000
Purchase Autodialer Systems Sanitary Sewer 5S-03-04 3 5,000
Infiltration and Inflow Reduction Sanitary Sewer 55-03-05 3 25,000
I Lift 5tation 15 Rehabilitation Sanitary Sewer SS-03.oS 3 92,608
Lift Station 17 Rehabilitation Sanitary Sewer S5-04-01 3 6,750
I Total for 2004 1,665,534
2005
F350 4x4 Pickup wlplow Equipment Replacement E-02-S3 0 24,336
I Attach - Cabs for Groundmaster Equipment Replacement E-OS-8S 0 4,326
Bobcat Equipment Replacement E-06-S3 0 19,307
Water Truck Equipment Replacement E.o7-4S 0 97,344
I Bituminous Overlays Local Roadways LR-03-04 0 90,000
Bituminous Sealcoating Local Roadways LR-03-0S 0 55,000
Pavement Reclamation Wood Duck Circle Local Roadways LR-OS-01 0 69,431
I Water Meter Radio Read Project Municipal Water System W-03-0S 0 70,000
Pull & Inspect Boulder Bridge Well #1 Municipal Water System W-OS-01 3 22,080
City Hall Public Facilities/Office Equip PF-04-01 0 3,012,950
I Purchase Autodialer 5ystems Sanitary Sewer S5-03-04 3 4,000
Infiltration and Inflow Reduction Sanitary Sewer S5-03-0S 3 25,000
Lift Station 17 Rehabilitation Sanitary Sewer 55-04-01 3 92,608
I Lift Station 1S Rehabilitation Sanitary Sewer S5-0S-01 3 6,750
Total for 2005 3,593,132
2006
I Dump wlPlow and 5ND Equipment Replacement E-OS-S4 0 121,485
Dump Truck - Ford LBOOO Equipment Replacement E-OS-33 0 123,735
Bituminous Overlays Local Roadways LR-03-04 0 90,000
I Bituminous Sealcoating Local Roadways LR-03-0S 0 55,000
Pull & Inspect 5.E. Area Well Municipal Water System W-OS-01 3 21,275
Network (Computer) Upgrade Public Facilities/Office Equip PF-01-03 0 17,250
I Infiltration and Inflow Reduction Sanitary Sewer S5-03-0S 3 25,000
Lift 5tation 1S Rehabilitation Sanitary Sewer 55-05-01 3 95,908
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Project Name
Department
Project #
Priority
Project Value I
549,653 I
64,459
12,401 I
8,189
20,473
90,000 I
55,000
21,045
25,000 I
296,567
9,904,422 I
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Total for 2006
2007
Backhoe
Floor Sweeper
Trail King Trailer
Mower - Taro Groundsmaster 32SD
Bituminous Overlays
Bituminous Sealooating
Pull and Inspect Boulder Bridge Well #2
Infiltration and Inflow Reduction
GRAND TOTAL
Equipment Replacement
Equipment Replacement
Equipment Replacement
Equipment Replacement
Local Roadways
Local Roadways
Municipal Water System
Sanitary Sewer
E-02-22
E-02-46
E-07 -21
E-07-70
LR-03-04
LR-03-0S
W-07-01
55-03-05
o
o
o
o
o
o
3
3
Total for 2007
72
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ENTERPRISE FUNDS
Enterplise funds are used to account for operations that are financed and operated
in a manner similar to private business, where the costs of providing services to
the general public are financed primarily through user charges.
Water Operations Fund - This fund is used to account for the activities of the
City water system.
Water Debt Service Fund - This fund is used to account for accumulation of
funds for, and payment of, debt service for the City water system.
Sewer Fund - This fund is used to account for the activities of the City sanitary
sewer system.
Recycling Fund - This fund is used to account for the activities of the City
recycling program.
Stormwater Management Utility Fund - This fund is used to account for the
activities of the City Stormwater Management system.
Liquor Funds - These funds are used to account for the activities of the City's
off-sale liquor operation. The operation consists of three off-sale liquor store
sites. A portion of the net income from the operation is used to fund general fund
activities.
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SUB FUND:
Water Operations
MISSION:
To provide a safe, clean, uninterrupted
supply of drinking water to all City
residents connected to the City water system.
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FUND:
Water
FUND NO:
601
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DESCRIPTION OF ACTIVITY:
Responsible for operation and maintenance of seven (7) well systems, including all
pumps and wellhouses, maintenence of water tower and treatment plant, and
extension of new watermain and construction of new water facilities, as necessary.
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OBJECTIVES:
- Supply a safe, clean uninterrupted source of water to all connections
- Explore possibility of interconnecting with other communities
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HIGHLlGHTS/COMM ENTS:
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Revenues:
Estimated water sales based on quarterly billing at a tiered rate of $1.95 - $2.75/1,000 gallons (2003 adopted rate change)
Connection and permit revenues estimated based on 20 new homes
Miscellaneous Income includes interest income and Cellular Antenna Space Rentals
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Expenses:
Staffing:
1.10 Light Equipment Operator
.10 Senior Accounting Clerk
.20 Accounting Clerk
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.125 City Engineer
.25 Engineering Technician
.05 Sec./Recep.
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Supplies/Materials:
Office Supplies, including billing forms and postage
Maintenance contracts for computer hardware and software
Maintenance of gate valves
Small tools and chemicals for water treatment
Support Services & Charges:
Engineering
Water Operations Licenses & Training
Insurance on water system
Water testing & Water Quality Reporting
Water system analysis
Capital Outlay:
Woodhaven Well Inter-Connection ($140,300 - 2003)
Badger Well Inspection & Design ($50,700 - 2003)
Radio Read Meter project-Year 1 of 3 ($70,000 - 2003)
Install eyewash & shower wells ($9,200 - 2003)
Other:
Water Purchased from other communities
Meter purchases
Well utility charges
Transfers to Water Debt Service Fund and General Fund
Depreciation (Non-cash expense accounts for future system replacement)
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I FUND: #601 FUND: Water Operations DEPT # 49400
BUDGET Actual Actual Actual Budget YTD Sept Proposed Adopted
ITEM 1999 2000 2001 2002 2002 2003 2003
I REVENUE
Charges for Service 243,459 300,652 334,830 252,625 127,865 327,000 327,000
I Misc. Revenue 67,227 116,648 72,778 60,000 56,639 76,000 76,000
TOTAL REVENUE 310,686 417,300 407,608 312,625 184,504 403,000 403,000
.EXPENSES
I Staffing 25,477 12,595 17,829 41 ,373 28,439 100,312 100,312
Supplies/Materials 46,690 48,861 52,542 45,750 22,234 49,750 49,750
I Support Services & Charges 128,731 120,131 137,711 122,166 99,295 72,350 72,350
Capital Outlay 698 5,111 935 220,000 0 270,200 270,200
Transfers 42,400 45,000 85,000 110,000 0 150,000 150,000
I Depreciation 151,615 172,032 178,328 145,000 134,828 180,000 180,000
TOTAL EXPENSES 395,611 403,730 472,345 684,289 284,796 822,612 822,612
SERVICE INDICATORS:
I Miles of Water Line 16 16 16 16 16 16
No. of Connections 1,120 1,120 1,120 1,172 1,200 1,200
No. of Hydrants 222 222 222 222 222 222
I Avg Daily Consump- gals 430,000 430,000 430,000 430,000 430,000 430,000
Water rate/1 000 gals 1.50/1.76 1.50/1.76 1.50/1.76 1 .50/1 .76 1.95/2.75 1.95/2.75
I CASH FLOW IMPACT:
Beginning Cash Balance 653,835 617,861 730,741 923,070 923,070 696,406 696,406
Revenues 310,686 417,300 407,608 312,625 184,504 403,000 403,000
I Expenditures (395,611 ) (403,730) (472,345) (684,289) (284,796) (822,612) (822,612)
Depreciation 151,615 172,032 178,328 145,000 134,828 180,000 180,000
I Construction of Infrastructure (108,630)
Other Cash Flow Impacts 5,966 (72,722) 78,738 0 0 0 0
Ending Cash Balance 617,861 730,741 923,070 696,406 957,606 456,794 456,794
I STAFFING:
Lt. Equip. Oper. .30 .30 .30 .30 .30 1.10 1.10
I Engineer. Tech. .25 .25 .25 .25
Engineer .15 .15 .125 .125
Sr. Acctg. Clerk .10 .10 .10 .10 .10 .10 .10
I Acctg. Clerk .20 .20
Sec.lRecep. .10 .10 .10 .10 .10 .05 .05
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SUBFUND: Water Debt Service
MISSION:
To provide for the retirement of
debt incurred to construct water
system improvements.
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FUND: Water
FUND NO: 601
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DESCRIPTION OF ACTIVITY:
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Responsible for the accumulation of resources for the retirement of Water Fund debt, and
for the periodic payment of principal and interest.
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OBJECTIVES:
To assure adequate resources to retire debt as scheduled, or more quickly if prudent.
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HIGHLIGHTS/COMMENTS:
Revenues:
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Property Tax Levy for Debt Service
Special Assessments on Water Improvements
Connection Charges
Interest Income
Transfers from Water Operating Fund
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Expenses:
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Staffing:
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Supplies/Materials:
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Support Services:
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Charges & Fees:
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Capital Outlay:
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Other:
Debt service payments. Principal and interest
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I FUND: #601 FUND: Water. Debt Service DEPT # 49400
BUDGET Actual Actual Actual Budget YTD Sept Proposed Adopted
I ITEM 1999 2000 2001 2002 2002 2003 2003
REVENUE
I Sp Assess/Connect Chgs 441,982 216,409 115,198 260,000 36,220 120,000 120,000
I Misc. Revenue 51,848 10 18 0 0 0 0
Transfers 40,000 40,000 85,000 100,000 150,000
0 150,000
I TOTAL REVENUE 533,830 256,420 200,216 360,000 36,220 270,000 270,000
EXPENSES
I Staffing 0 0 0 0 0 0 0
Supplies/Materials 0 0 0 0 0 0 0
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Support Services 0 0 0 0 0 0 0
I Charges & Fees 0 0 0 0 0 0 0
Other - Debt Service 297,337 299,424 325,985 276,415 276,414 267,904 267,904
I Capital Outlay 0 0 0 0 0 0 0
I Transfers 0 0 0 0 0 0 0
TOTAL EXPENSES 297,337 299,424 325,985 276,415 276,414 267,904 267,904
I SERVICE INDICATORS:
Outstanding Debt, Year End 2,290,000 2,100,000 1,915,000 1,730,000 1,730,000 1,545,000 1,545,000
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CASH FLOW IMPACT:
I Beginning Cash Balance 504,018 740,511 697,507 571,738 571 ,738 655,323 657,419
I Revenues 533,830 256,420 200,216 360,000 36,220 270,000 270,000
Expenditures (297,337) (299,424) (325,985) (276,415) (276,414) (267,904) (267,904)
I Ending Cash Balance 740,511 697,507 571,738 655,323 331,544 657,419 659,515
I STAFFING:
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SUBFUND:
DEPT NO:
Sanitary Sewer
611
MISSION:
To provide a safe, sanitary sewer
service to all City residents
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FUND:
Sanitary Sewer
DESCRIPTION OF ACTIVITY:
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Major activities include maintenance of fourteen (14) lift stations, and cleaning,
televising and repairing sewer mains to control inflow and infiltration. Sewage
treatment is performed by Metropolitan Council Environmental Services (MCES) and is
provided for in this area.
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OBJECTIVES:
- Work with MCES to correct inflow and infiltration into the sanitary sewer system
- Work with MCES to reduce sewage treatment costs to the City
- Refurbish two lift stations per year
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HIGHLIGHTS/COMMENTS:
Revenues:
Quarterly Sewer service charges at $70.00 per quarter
Interest revenue from investment of Sewer Fund cash balances
Other permit and connection fee revenues estimated based on 15 new homes
Repayment of Interfund Loan
Expenses:
Staffi ng:
.10 Senior Accounting Clerk
1 .10 Light Equipment Operator
.05 Receptionist/Secretary
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.125 City Engineer
.25 Engineering Technician
.20 Accounting Clerk
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Supplies/Materials:
Office Supplies, including billing forms and postage
Maintenance contracts for computer hardware and software
Support Services:
Sewer Main Cleaning
Inflow & Infiltration Control
Insurance on sewer system
Legal & engineering services
Utilities
Travel & seminars
Charges & Fees:
Charges for sewage flow into City of Excelsior trunk mains
Metropolitan Council Environmental Services sewage treatment charges
Capital Outlay:
Refurbish Lift Stations 8,15,18 (Shady Island & Birch Bluff) (2003)
Transfers:
Interfund Loan - Gideon Glen 2001
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Depreciation (Non-Cash Expense accounts for future system replacement)
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I FUND: # 611 FUND: Sanitary Sewer DEPT # 49450
BUDGET Actual Actual Actual Budget YTD Sept Proposed Adopted
ITEM 1999 2000 2001 2002 2002 2003 2003
I REVENUE
Charges for Service 804,469 860,283 788,944 706,680 370,143 840,500 840,500
I Transfers 0 0 0 28,000 0 38,877 38,877
TOTAL REVENUES 804,469 860,283 788,944 734,680 370,143 879,377 879,377
I EXPENSES
Staffing 14,076 18,973 18,795 41,373 20,753 104,812 104,812
I Supplies/Materials 18,423 16,742 10,013 17,150 10,014 18,500 18,500
Support Services & Charges 386,869 368,506 445,493 482,249 320,454 520,800 520,800
I Capital Outlay 3,960 0 0 184,500 0 197,700 197,700
Transfers 6,000 651,875 10,000 15,000 0 0 0
I Depreciation 197,794 198,974 200,821 200,000 151,693 202,000 202,000
TOTAL EXPENSES 627,122 1,255,070 685,122 940,272 502,914 1,043,812 1,043,812
I SERVICE INDICATORS:
Miles of Sewer Line 57 57 57 65 65 65
No. of Connections 2,705 2,705 2,705 2,773 2,773 2,773
I No. of Lift Stations 16 16 16 14 14 14
Sewer Charge 60,00 60,00 60.00 60.00 70.00 70,00
I CASH FLOW IMPACT:
Beginning Cash Balance 1,577,441 2,050,624 1,758,652 2,026,007 2,026,007 1,992,415 1,992,415
I Revenues 804,469 860,283 788,944 706,680 370,143 840,500 840,500
Expenditures (627,122) (1,255,070) (685,122) (940,272) (502,914) (1,043,812) (1,043,812)
I Depreciation 197,794 198,974 200,821 200,000 151,693 202,000 202,000
Other Cash Flow Impacts 98,042 (96,159) (37,288)
Ending Cash Balance 2,050,624 1,758,652 2,026,007 1,992,415 2,044,929 1,991,103 1,991,103
I STAFFING:
Sr. Acctg. Clerk .10 .10 .10 .10 .10 .10 .10
I Acctg. Clerk .20 .20
Lt. Equip. Oper./Foreman .20 .20 .20 .20 .20 1.10 1.10
Receptionist/Secretary .10 .10 .10 .10 .10 .05 .05
I City Engineer .125 .125
Engineer. Technician .25 .25
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SUBFUND:
Recycling
MISSION:
To provide weekly pickup of recyclables
to all City residents; provide for the annual
pickup of household and yard wastes
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FUND:
Recycling
FUNDNO:
621
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DESCRIPTION OF ACTIVITY:
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Weekly pick-up of newspaper, corrugated cardboard, recyclable plastics, glass and
metal, and other recyclable materials. Includes annual City curbside pickup of large household
items and brush, and operation of an annual brush/leaf composting drop-off site.
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OBJECTIVES:
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- Continue weekly pickup of recyclable materials
- Hold curbside pickup of household and yard wastes in the Spring of the year
- Provide a leaf and yard waste disposal site in Fall of the year
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HIGHLIGHTS/COMMENTS:
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Revenues:
County Aid is a Hennepin County grant
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Charges for Service includes City Clean-up fees and a
City Recycling Fee of $1.75 per month per household
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Tranfers/other includes transfers, interest income and revenue sharing from the Recycling Contractor
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Expenses:
Staffing:
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Miscellaneous staffing for City Clean-up and Yardwaste Disposal
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Supplies/Materials:
Office Supplies
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Support Services:
Recycling contract with E-Z Recycling - $2.25/householdlmonth for 2,720 households
City Clean-up costs
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I FUND: #621 FUND: Recycling DEPT # 49550
BUDGET Actual Actual Actual Budget YTD Sept Proposed Adopted
I ITEM 1999 2000 2001 2002 2002 2003 2003
REVENUE
I County Aid 21,860 21,858 23,728 23,450 23,690 23,700 23,700
I Charges for Service 67,703 76,864 77,600 72,600 51,368 86,120 86,620
Transfers/other 966 2,346 2,017 1,350 1,565 1,250 750
TOTAL REVENUE & 90,529 101,067 103,345 97,400 76,622 111,070 111,070
I OTHER SOURCES
EXPENSES
I Staffing 543 0 653 1,525 498 3,914 3,914
Supplies/Materials 143 1,840 983 500 784 750 750
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Support Services & Charges 83,629 85,577 102,516 95,375 79,227 106,406 106,406
I Capital Outlay 0 0 0 0 0 0 0
Transfers 0 0 0 0 0 0 0
I TOTAL EXPENSES 84,315 87,417 104,151 97,400 80,509 111 ,070 111,070
SERVICE INDICATORS:
I Avg. mo. Participant Hshlds. 1,300 1,300 1,300 1,100 1,100 0
Avg. mo. Tonnage 70 70 70 72 72 0
I CASH FLOW IMPACT:
I Beginning Cash Balance 17,503 26,317 35,975 37,785 37,785 37,785 37,785
Revenues 90,529 101,067 103,345 97,400 76,622 111,070 111,070
I Expenditures (84,315) (87,417) (104,151) (97,400) (80,509) (111,070) (111,070)
I Other Cash Flow Impacts 2,600 (3,992) 2,616
Ending Cash Balance 26,317 35,975 37,785 37,785 33,898 37,785 37,784
I STAFFING:
I .05 Receptionist/Secretary
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SUBFUND:
Stormwater Management
MISSION:
To provide proper surface water and
ground water management throughout
the City.
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FUND:
Stormwater Management
FUND NO:
631
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DESCRIPTION OF ACTIVITY:
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Activities include maintenance of storm sewer system, including cleaning of catch basins,
dredging of drainage ditches and retention ponds, and minor repairs to system problem areas.
Provides partial funding for larger subwatershed drainage projects.
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OBJECTIVES:
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To build and maintain a stable fund balance in order to facilitate council priorities and projects.
HIGHLIGHTS/COMMENTS:
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Revenues:
Stormwater Management Utility Charges (Includes 2003 rate change)
Misc. Revenue includes interest income and other misc. revenue (antenna)
Transfers from the General Fund
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Expenses:
Staffing:
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.05 Senior Accounting Clerk
.10 Light Equipment Operator
.10 Accounting Clerk
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Supplies/Materials:
Drainage Correction/Maintenance Materials
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Support Services:
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Engineering
Contractual Services for drainage correction
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Capital Outlay:
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I FUND: #631 FUND: Stormwater Management Utility DEPT # 49600
BUDGET Actual Actual Actual Budget YTD Sept Proposed Adopted
ITEM 1999 2000 2001 2002 2002 2003 2003
I REVENUE
I Charges for Service 44,938 52,134 48,425 50,000 20,408 59,500 59,500
Misc. Revenue 6,331 17,711 205,092 2,000 2,339 2,500 2,500
I Transfers 10,000 10,000 10,000 35,000 0 18,000 18,000
TOTAL REVENUE & 61,269 79,845 263,516 87,000 22,747 80,000 80,000
OTHER SOURCES
I EXPENSES
I Staffing 1,519 2,340 2,473 23,455 1,662 11 ,528 11 ,528
Supplies/Materials 1,370 642 600 1,795 1,514 2,000 2,000
I Support Services 10,852 7,699 44,399 18,750 4,936 18,095 18,095
Charges & Fees 0 0 0 0 0 0 0
I Other. Debt Service 0 0 206,767 29,863 0 38,877 38,877
Capital Outlay 25,801 0 0 15,000 524 0 0
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Transfers 0 0 0 0 0 0 0
TOTAL EXPENSES 39,542 10,682 254,240 88,863 8,638 70,500 70,500
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SERVICE INDICATORS:
I CASH FLOW IMPACT:
I Beginning Cash Balance 199,404 228,296 118,043 135,105 135,105 133,242 133,242
Revenues 61,269 79,845 263,516 87,000 22,747 80,000 80,000
I Expenditures (39,542) (10,682) (254,240) (88,863) (8,638) (70,500) (70,500)
I Other Cash Flow Impacts 7,165 (179,416) 7,785 0 0 0 9,500
Ending Cash Balance 228,296 118,043 135,105 133,242 149,214 142,742 152,242
I STAFFING:
I City Administrator .10 .10
Engineer .05 .05
Lt. Equip. Oper.lForeman .10 .10 .10 .10 .10 .10 .00
I Sr. Acctg. Clerk .05 .10 .10 .10 .05 .05 .05
Acctg. Clerk .10 .10 .00
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FUND:
Liquor
SUBFUND:
FUND NO: 640
MISSION:
To control the sale and distribution of
packaged alcholic beverages within the
City and to provide property tax relief
the use of operation profits.
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DESCRIPTION OF ACTIVITY:
Provides for the sale of packaged alcoholic beverages to the general public.
OBJECTIVES:
- Effectively control the sale of packaged alcoholic beverages in the City
- Produce a reasonable net profit
- Find a new location for Tonka Bay Store
- Remodel Plaza Store
HIGHLIGHTS/COMMENTS:
Revenues:
Estimated liquor sales for two stores at approximately 4% increase.
Expenses:
Staffing:
1.00 Operations Manager
2.00 Assistant Managers
2.00 Full Time Clerks
.15 Senior Accounting Clerk
10.00 Part time Sales Clerks
Supplies/Materials:
Office Supplies, Bags, Postage
Services & Charges:
Finance and Auditing Services
Contractual Rug Service
General and Liquor Liability Insurance
Electric & Gas Utilities, and Refuse Hauling
Building Rental
Advertising
Credit Card Service Charges
Capital Outlay: To Be Determined
Transfers Out:
Transfer to General Fund
Misc. Revenue/Expenditures:
Interest Income & Service Charges
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IFUND: # 640 SUBFUND: Liquor Operations DEPT #
IBUDGET Actual Actual Budget YTD Sept Proposed Adopted
ITEM 2000 2001 2002 2002 2003 2003
IREVENUE 2,532,379 2,629,588 2,692,130 1,243,730 1,986,000 1,986,000
Sales
I Cost of Goods 1,888,069 1,962,099 2,034,864 832,526 1,487,000 1,487,000
GROSS PROFIT 644,310 667,490 657,266 411,205 499,000 499,000
I EXPENSES 254,365 289,976 302,702 142,830 233,473 233,473
Staffing
I Supplies/Materials 14,854 12,912 11 ,325 9,001 8,000 8,000
Services & Charges 251,081 258,685 255,195 120,667 194,790 194,790
I Depreciation 6,609 9,662 6,770 4,951 7,300 7,300
I Capital Outlay 0 0 40,000 50 30,000 30,000
TOTAL EXPENSES 526,909 571,234 615,992 277 ,499 473,563 473,563
I TOTAL OPERATING INCOME (LOSS) 117,401 96,255 41,274 133,706 25,437 25,437
Transfers In/(Out) (10,000) (10,000) (30,000) 0 (20,000) (20,000)
Misc. Revenue/(Expense) 22,195 (2,840) 10,000 (1,958) 9,000 9,000
I NET INCOME (LOSS) 129,596 83,416 21,274 131,748 14,437 14,437
SERVICE INDICATORS:
I Gross Profit as a % of Sales 25.44% 25.38% 24.41 % 33.06% 25.13% 25.13%
Oper. Income as a % of Sales 4.64% 3.66% 1.53% 10.75% 1.28% 1.28%
I CASH FLOW IMPACT:
Beginning Cash Balance
I Net Operating Income/Loss
Depreciation
I Other Cash Flow Impacts
Ending Cash Balance
I STAFFING:
Full time:
I Operations Manager 1.00 1.00 1.00 1.00 1.00 1.00
Assistant Manager 3.00 3.00 3.00 3.00 2.00 2.00
Full Time Clerk 2.00 2.00
I Sr. Acctg. Clerk .15 .15 .15 .15 .15 .15
Part time:
Sales Clerks 15.00 15.00 15.00 15.00 10.00 10.00
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ALLOCATED
APPROPRIA TION
BOND ISSUE
BOND REFERENDUM
BUDGET
CAPITAL ASSET
CAPITAL OUTLAY
CAPITAL PROJECTS
FUND
COMMUNITY
DEVELOPMENT
BLOCK GRANT
(CDBG)
COMPARABLE
WORTH
CONTRACTUAL
COMPREHENSIVE
PLAN
DEBT LEVY
GLOSSARY
Distribute costs between reporting divisions or funds.
A grant of money by a legislative body to CatTY out a govemmental
function or program.
A secmity representing a long-term promise to pay a certain sum of
money at specified times with a fixed rate of interest payable to the
holder.
An election for a bond issue.
(1) A statement describing the revenues and expenditures of all
governmental units, and (2) a mechanism for controlling,
managing, planning and evaluating the activities fo each
governmental unit.
Assets of significant value and having a useful life of several years
(Fixed Asset).
Expenditures for the acquisition of capital assets.
Established to account for the activity of capital projects
and equipment initiated or purchased by the City.
A federal grant program intended for community
development, rehabilitation and other public purposes
purposes that enhance the community.
Mandated by State law; a system which establishes
the value of jobs by weighting tasks performed on a point scale.
Ensures comparable wages for jobs within a comparable point
range within the jurisdiction.
A legally binding document that provides both parties perform
specific duties.
A comprehensive short-range and long-range plan intended to
guide the growth and development of a community, and one that
includes analysis, recommendations, and proposals for the
community's population, economy, housing, transportation,
community facilities, and land use.
A tax collected to pay for bonds issued.
87
DEBT SERVICE
FUND
ENTERPRISE FUND
EXPENDITURE
FISCAL DISPARITIES
FUND
FUND BALANCE
FUND EQillTY
GASB 34
GENERAL FUND
GOAL
GOPHER ONE-CALL
Established to account for the accumulation of financial
sources for the payment of principal and interest on debt incUlTed
by the City. Debt incun-ed for improvements of an enterprise are
accounted for in the appropriate enterprise fund.
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Established to account for operations that are financed and
managed in a manner similar to private business enterprises where
the intent of the governing body is that the costs (expenses,
including depreciation) of providing goods or services to the
general public on a continuing basis be financed or recovered
primarily through user charges.
The amount of cash or property paid, or to be paid, for a service
rendered, goods received, or an asset purchased.
A metropolitan program that distributes a percentage of property
tax revenue from new commercial and industrial development to
all metropolitan communities.
A fiscal and accounting entity with a self-balance set of accounts
that are segregated for the purpose of carrying on specific activities
or attaining certain objectives.
The residual balance resulting from all fiscal activity within a fund
which is available for appropriation.
The residual balance, reserved and unreserved, resulting from all
fiscal activity within a fund.
The new governmental financial reporting model for state and local
governments issued by the Governmental Accounting standards
Board (GASB) as Statement No. 34.
Used to account for all financial resources except those required to
be accounted for in another fund. The General Fund includes most
operating functions of City government.
A statement of broad direction, purpose, or intent based on the
needs of the community. A goal is general and timeless; that is, it
is not concerned with a specific achievement in a given time
period.
A program that provides assistance by utility companies to
contractors/homeowners to located underground utilities to avoid
damaging buried electrical, gas, telephone, cable television, water
and sanitary sewer systems.
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GRANT
HOMESTEAD AND
AGRICULTURAL
CREDIT AID (HACA)
ISTEA GRANT
JOINT POWERS
AGREEMENT
LEVY LIMITS
MUNICIPAL STATE
AID PROGRAM (MSA)
MUNICIPAL STATE
AID STREETS (MSA)
OBJECTIVE
ORDINANCE
SPECIAL
ASSESSMENT
TAX INCREMENT
TAX LEVY
TAXING
JURISDICTION
A contribution or gift of cash or other assets from another
government to be used or expended for a specified purpose,
activity or facility.
A State of Minnesota program that distributed revenue to
cities as a result of state reductions in property taxes
collected to keep property taxes at a reasonable level.
Intermodal Surface Transportation Efficiency Act -- a federal grant
for building infrastructure, and enhancements such as scenic,
historic and environmental aspects of the transportation system.
A contract between two or more government
jurisdictions to provide a common service.
Statutory restriction on amount of property tax that may be levied.
A State of Minnesota program which provides for the
distribution of highway user funds to qualifying cities over a
population of 5,000. Funds are appropriated annually for
construction and maintenance of MSA streets and roads.
Designated by the City to be eligible for Municipal State
Aid payments for construction and maintenance of collector streets
and roads.
Desired output which can be measured and achieved within a given
time period.
A municipal law .
A cost paid by landowners for specific improvements to
their property that adds at least as much value and benefit as the
amount of the special assessment.
The additional, or incremental, property taxes collected within a
tax increment district. Increments are the difference between the
taxes collected on the total value of the district and the taxes
collected on the original value of the district. Increments include
taxes levied by all taxing jurisdictions.
The total amount of dollars assessed in taxes against property for
the purpose of producing funds to meet financial obligations.
A geographic area permitted to tax landowners within.
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TRANSFERS
Money moved from one fund to another with City Council
authorization.
TRUTH~IN~
TAXATION
A state law that provides citizens with notification of proposed
property tax changes through public hearings and newspaper
publications.
ZONING
Regulation of land use by districts ensuring that certain land uses
are compatible.