2009 Proposed Annual General Fund Opperating Budget
SHOREWOOD
5755 COUNTRY CLUB ROAD ®SHOREWOOD, MINNESOTA 55331-8927 ®(952} 474-3236
FAX (952) 474-0128 ° www.ci.shorewood.mn.us • cityhall@ci.shorewood.mn.us
CITY OF SHOREWOOD,
MINNESOTA
2009 PROPOSED ANNUAL
GENERAL FUND OPERATING BUDGET
SEPTEMBER 8, 2008
.~
t.«~ PRINTED ON RECYCLED PAPER
CITY OF SHOREWOOD
2009 PROPOSED GENERAL FUND BUDGET
TABLE OF CONTENTS
PAGE
Preparation Calendar for 2009 Budget 1
Summary of Proposed 2009 General Fund Budget 2-3
Summary of Estimated Revenues 4
Summary of Estimated Expenditures & Transfers 5
General Fund
Departmental Budgets
41110 -Mayor and Council 6-7
41300 -Administration 8-9
41400 -General Government/City Clerk 10-11
41450 -Elections 12-13
41500 -Finance 14-15
41600 -Professional Services 16-17
41910 -Planning and Zoning 18-19
41940 -Municipal Building -City Hall 20-21
42100 -Police 22-23
42200 -Fire Protection 24-25
42400 -Protective Inspection 26-27
42700 -Animal Control 28-29
43010 -City Engineer 30-31
43050 -Public Works Service 32-33
43100 -Streets and Roadways 34-35
43125 -Snow and Ice Removal 36-37
43160 -Traffic Control/Street Lighting 38-39
43200 -Sanitation/Waste Removal/Weeds 40-41
43250 -Tree Maintenance 42-43
45200 -Parks and Recreation 44-45
CITY ®P SEI®REWODD
Year 2009 Budget Schedule
Date
06/17/08
Descr~tion
Budget worksheets distributed to staff department heads
06/23/08 Budget discussion -Council philosophy and direction; levy limit update (Council and Staff)
07/07/08 Completed budget worksheets due back to Finance from staff.
08/04/08 Work-session: General Fund Operating Budget draft (Council and Staff)
08/11/08 Work-session: Additional General Fund session (Council and Staff)
08/25/08 Work-session: Additional General Fund session (Council and Staff}
09/08/08 Regular Council meeting. Council adopts 2009 proposed budget and levy.
09/15/08 Proposed budget and levy must be adopted and certified to County Auditor
by this date. State form Payable 2009 PT Forryt 280 also to be submitted.
10/13/08 Work-session: Enterprise Budget session (Council and staff)
10/27/08 Work-session: Enterprise Budget session (Cotmcil and staff)
11/10/08 Work-session: General Fund Budget Final Review (Council and staff)
11/20-11/24 Counties to mail Notice of Proposed Property Tax by this date.
11/20/08 Budget hearing advertisement published in the official newspaper.
12/01/08 Truth-In-Taxation Budget Public Hearing.
12/08/08 Regular Council meeting. Final 2009 budgets and levy to be adopted.
12/29/08 Final levy and budgets must be certified to the County Auditor by this date. State forms
Pnynble 2009 Property Tnx Levy Report and PT Forrn TNT2009 also due.
Revenues and Other Sources
Property Taxes
Licenses and Permits
Intergovernmental
Fines and Forfeihires
Charges for Service
Miscellaneous Revemie
Total Revenues
Expenditures
General Government
Mayor and Council
Administration
General Government
Elections
Finance
Professional Services
Planning and Zoning
Municipal Building
Total General Government
Public Safety
Police
Fire Protection
Protective Inspection
Animal Control
Total Public Safety
Public Works
City Engineer
Public Works Services
Streets and Roadways
Snow and Ice Removal
Traffic Control/Street Lights
Sanitation/Waste Removal
Tree Maintenance
Total Public Works
Culhire and Recreation
Parks and Recreation
Total Culture and Recreation
Total Expendihires
Total Revenues Over (Under)
Expenditures
CITY OF SHOREWOOD
GENERAL FUND REVENUE AND EXPENDI TURE SUIVIIVIARY
200 9 PROPOSED GENERAL FUND BUDGET
September 8, 2008
Actual Actual Budget YTD June Requested Proposed Adopted $$
2006 2007 2008 2005 2009 2009 2009 Change Change
4,141,539 4,332,741 4,611,995 1,602,300 4,843,580 231,585 5.02
382,408 256,471 216,150 125,937 196,270 (19,880) -9.20%,
4,925 95,901 65,000 29,060 65,000 0 0.00%
79,040 77,777 80,000 24,720 70,000 (10,000) -12.50
45,450 50,819 56,000 34,961 46,000 (10,000) -17.86"/u
195,090 286,684 150,000 102,372 150,000 0 0.00
4,848,452 5,100,393 5,179,145 1,919,350 5,370,_850 0 0 191,705 3.76"/~
60,960 63,319 70,093 33,974 202,482 132,389 185.88%
125,505 149,180 178,621 125,247 179,521 900 0.50"
195,099 243,848 242,183 112,673 267,569 25,386 10.48%
30,018 2,894 37,642 3,300 7,211 (30,431) -50.84
159,336 174,495 190,531 84,415 198,837 8,256 4.33
164,864 196,880 217,000 201,080 219,500 2,500 1.15
194,305 184,854 206,390 101,917 213,306 6,916 3.35
207,400 206,645 226,314 30,684 266,920 40,606 17.94"
1,137,485 1,222,115 1,368,824 696,289 1,555,346 0 0 186,522 15.26
1,036,609 1,072,528 1,111,503 640,901 1,176,000 64,497 5.80
563,850 595,947 622,935 317,781 600,638 (22,297) -3.58%
139,580 128,142 128,134 66,042 133,934 5,800 4.53
21,845 21,390 25,060 0 0 (25,060) -100.00%
1,761,884 1,818,007 1,887,632 1,024,725 1,91D,572 0 0 22,940 1.26
195,435 132,998 157,436 78,646 161,057 3,621 2.30%,
363,218 405,010 393,088 195,068 420,495 27,407 6.97%
164,708 171,221 183,272 86,860 190,945 7,673 4.19%
27,330 69,189 85,566 32,339 86,512 946 1.11
41,701 39,274 43,800 21,175 47,600 3,500 8.68%
6,003 4,458 5,641 3,526 5,545 (96) -1.70"
30,556 29,598 30,278 10,035 30,563 290 0.96
828,952 851,74S 899,081 427,652 942,722 0 0 43,641 4.85
169,411 200,920 218,608 122,078 202,210 (16,398) -7.50"/"
169,411 200,920 218,608 122,078 202,210 0 0 (16,398) -7.50"/,
3,897,732 4,092,790 4,374,145 2,270,744 4,610,850 0 0 236,705 5.41
950,720 1,007,603 805,000 (351,394) 760,000 0 0
2
Fund Transfers In
Liquor Fund
Street Reconstr Fund
- Trail Fund
Sewer Fund
Water Fund
Total Transfers In
Fund Transfers Out
Equip ReplacemtFund (PW)
Street Reconstr Fund
Park Capital Imp Fund
Trail Capital Imprvment Fnd
Public Facilities Fund
Land & Open Space Fund
Sewer Fund
Stormwater Mgmt Fund
Total Fund Transfers Out
Excess (Deficiency) of Revenues and
Other Financing Sources Over
Expendihuesand Other Uses
Amounts to be Provided from
General Fund Balance
General Fund Balance January 1
General Fund Balance December 31
CITY OF SHOREWOOD
GENERAL FUND REVENUE AND EXPENDITURE SUMJi~IARY
2009 PROPOSED GENERAL FUND BUDGET
September 8, 2008
Achtal Actual Budget YTD June Requested Proposed Adopted $$
2006 2007 2005 2008 2004 2009 2009 Chan.
50,000 40,000 40,000 0 40,000 0
0 0 0 o a o
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
50,000 40,000 40,000 0 4Q000 0 0 0 0.00%
175,000 175,000 175,000 0 175,000
345,000 345,000 645,000 0 645,000
10,000 15,000 15,000 0 30,000
0 0 o a o
50,000 50,000 50,000 0 50,000
5,000 0 0 0 0
60,000 60,000 0 60,000
25,000 25,000 0 ~0 0
0
0
15,000
0
0
0
0
0
610,000 670,000 945,000 0 960,000 0 0 15,000 1.59
390,720 377,603 (100,000) (351,394) (160,000) 0 0
(390,720) (377,603) 100,000 351,394 160,000 0 0
2,993,181 3,383,906 3,761,509 3,761,509 3,661,509
3,383,906 3,761,509 3,661,509 3,41.0,115 3,501,509 0 0
3
CITY OF SHORE~VOOD
GENERAL FUND SUMMARY OF ESTIMATED REVENUES
2009 PROPOSED GENERAL FUND BUDGET
September 8, 2008
REVENUES Actual
2006 Actual
2007 Budget
2008 YTD June
2005 Requested
2009 Adopted
2009 $
Change
Change
Taxes
General Property 4,023,945 4,224,497 4,056,917 1,602,300 4,225,960 169,043 4.17%
Fiscal Disparities 117,591 lOS,244 0 0 0 0 0.00%
Special Levy 0 555,07S 0 617,620 62,542 11.27%
Total Taxes 4,141,539 4,332,741 4,611,995 1,602,300 4,543,580 0 231,555 5.02`%
License/Permits
Rental Housing 120 2,620 500 360 500 0 0.00%
Tobacco 1,000 1,000 1,500 0 1,000 (500) -33.33`%
Alcoholic Beverages 8,200 14,743 8,200 8,510 8,S20 620 7.56%
Others-Business 0 2,739 1,000 1,264 1,000 0 0.00%>
Building Permits 365,510 231,436 200,000 113,367 150,000 (20,000) -10.00%
Tree Trimming Licenses 510 570 450 90 450 0 0.00`%
Dog Licenses 4,104 3,255 3,500 2,321 3,500 0 0.00%
Others-Misc. 2,464 75 1,000 25 1,000 0 0.00`%
Total License/Permits 382,408 256,471 216,150 125,937 196,270 0 (19,580) -9.20`%
Inter-governmental Revenues
State Aids
Mkt Value Credit Aid 174 32,995 0 0 0 0 0.00`%
PERA Aid 4,751 4,751 5,000 0 5,000 0 0.00`%
MSA Road Aid 0 58,155 60,000 29,060 60,000 0 0.00%
Total State Aids 4,925 95,901 65,000 29,060 65,000 0 0
TotalInter-governmental 4,925 95,901 65,000 29,060 65,000 0 0 0.00"'/0
Charges For Service
General Government 14,320 15,899 21,000 11,406 15,000 (6,000) -28.57%
Engineering 0 0 5,000 0 0 (5,000) -100.00%
Recreation 31,130 34,920 30,000 23,555 31,000 1,000 3.33%
Total Charges For Service 45,450 50,819 56,000 34,961 46,000 0 (10,000) -17.86%
Fines & Forfeits 79,040 77,777 80,000 24,720 70,000 (10,000) -1250`%
Misc. Revenues 195,090 286,684 150,000 102,372 15Q000 0 0.00`%
Total Revenues Before Tsfrs 4,848,452 5,100,392 5,179,145 1,919,350 5,370,850 0 191,705 3.70`%
Transfers
From General Fnd Rsvs 0 0 100,000 0 160,000 60,000 60.00`%
From Other Funds 0 0 0 0 0 0 0.00%
From Liquor Stores 50,000 40,000 40,000 0 40,000 0 0.00%
Total Transfers 50,000 40,000 140,000 0 200,000 0 60,000 42.86%
Total Revenues & Transfers 4,S98,452 5,140,392 5,319,145 1,919,350 5,570,850 0 251,705 4.73%
Other Funding Sources 0 0 0 0 0 0 0 0.00%
Total Revenues $4,S9S,452 $5,140,392 $5,319,145 $1,919,350 $5,570,550 $0 251,705 4.73'%
CITY OF SHOREWOOD
GENERAL FUND SI..IMIVIARY OF EXPENDITURES & TRANSFERS OUT'
2009 PROPOSED GENERAL FUND BUDGET
September 8, 2008
Actual Actual Adopted YTD June Requested Adopted $$
2006 2007 2008 2008 2009 2009 Change Change
Expenditures
General Government
Mayor and Council 60,960 63,319 70,093 33,974 202,482 132,389 188.88%
Administration 125,505 149,180 178,621 128,247 179,521 900 0.50%
General Government 195,099 243,848 242,183 112,673 267,569 25,386 10.48%
Elections 3Q018 2,844 37,642 3,300 7,211 (30,431) -80.84%
Finance 159,336 174,495 190,551 84,415 198,837 8,256 4.33%
Professional Services 164,864 196,880 217,000 201,080 219,500 2,500 1.15%
Planning and Zoning 194,305 184,854 206,390 101,917 213,306 6,916 3.35%
Municipal Building 207,400 206,645 226,314 30,684 266,920 40,606 17.94%
- Capital Tsfr: Pub Facilities 50,000 110,000 110,000 0 110,000 0 0.00%
Total General Government 1,187,487 1,332,115 1,478,824 696,289 1,665,346 0 186,522 14.00%
Public Safety
Police 1,036,609 1,072,528 1,111,503 640,901 1,176,000 64,497 5.80%
Fire Protection 563,850 595,947 622,935 317,781 600,638 (22,297) -3.58%
Protective Inspection 139,580 128,142 128,134 66,042 133,934 5,800 4.53%
Animal Control 21,845 21,390 25,060 0 0 (25,060) -100.00%
Total Public Safety 1,761,884 1,818,007 1,887,632 1,024,725 1,910,572 0 22,940 1.22%
Public Works
City Engineer 195,433 132,998 157,436 78,646 161,057 3,621 2.72%
Public Works Services 363,218 405,010 393,088 195,068 420,495 27,407 6.77%
-Capital Tsfr: Equip/Strmwtr 200,000 200,000 175,000 0 275,000 0 0.00%
Streets and Roadways 164,708 171,221 183,272 86,860 190,945 7,673 4.48%
-Capital Tsfr: Street Imprvs. 345,000 345,000 645,000 0 645,000 0 0.00%
Snow and Ice Removal 27,330 69,189 85,566 32,339 86,512 946 1.37%
Traffic Cntrl/Street Lights 41,701 39,274 43,800 21,175 47,600 3,800 9.68%
Sanitation/Waste Removal 6,003 4,458 5,641 3,526 5,545 (96) -2.15%
Tree Maintenance 30,556 29,598 30,278 10,038 30,568 290 0.98%
Total Public Works 1,373,949 1,396,748 1,719,081 427,652 1,762,722 0 43,641 3.12%
Culture and Recreation
Parks and Recreation
-Cap Tsfr: Park Capital Imps.
Total Culture and Recreation
Total Expenditures & Transfers
169,412 200,920 218,608 122,078 202,210 (16,398) -8.16%
15,000 15,000 15,000 0 30,000 15,000 100.00%
184,411 215,920 233,608 7?2,078 232,210 0 (1,398) -0.65%
4,507,731 4,762,791 5,319,145 2,270,744 5,570,850 0 251,705 5.28%
5
FUND: 101 General DEPARTMENT MISSION:
The Mayor and City Council set policy for the City
DEPARTMENT: Mayor and Council and provide general direction to the Administrator in
policy implementation. The department budget
DEPT' NO: 41110 supports council development, information efforts an.
special City associations and programs.
DESCRIPTION OF ACTIVITY:
The City Council meets twice mostly and in periodic special worksessions to consider
and adopt legislative and adnuiustrative policies that pertain to the services
provided to residents. The City Council also sits as the Shorewood Economic Development Authority (EDA).
OBTECTIVES /ESTIMATED SERVICE INDICATORS
-Establish annual work program of goals and priorities for the City
-Meet at least annually with advisory commissions.
-Strategic planning and direction
- Seminars, Conferences & Schools Attended 5
- No. of Council Mtgs./EDA 24
- No. of Workshops/Special 24
- Agenda Items 400
- Ordinances & Resolutions Adopted 120
HIGHLIGHTS/COMMENTS:
Staffing:
City Council Salaries
Supplies/Materials:
Awards and misc. supplies
Support Services:
Conferences and Seminars
Appreciation Function for City Volunteers/Staff
Special Brochures
Prof. Associations/ Memberships/Activities:
Lake Minnetonka Conservation District (LMCD)
Assn of Metro Municipalities
League of MN Cities
Excelsior Chamber of Commerce July 4th Celebration
AIS -Lake Treatments - $1
Charges, Fees & Other:
Contingency -Pending Council disposition
6
FUND: 101 DEPARTMENT: Mayor and Council DEPT 41110
BUDGET Actual Actual Adopted YTD June Requested Proposed Adopted
ITEM 2006 2007 2008 2007 2009 2009 2009
5taffiiig 16,794 16,794 16,793 7,559 16,794 0 0
Supplies/Materials 1,127 1,402 1,200 1,260 1,400 0 0
Support Services 43,039 45,123 52,100 24,856 52,000 0 0
Charges, Fees & Other (Contiugen 0 0 0 0 132,288 0 0
Capital Outlay 0 0 0 0 0 0 0
Transfers 0 0 0 0 0 D 0
TOTAL 60,960 63,319 70,093 33,974 202,482 0 0
STAFFING:
Part time:
Mayor 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Councilmembers 4.00 4.00 4.00 4.00 4.00 4.00 4.00
7
FUND: 101 General DEPARTMENT MISSION:
To implement policy established by the City Council; offer
DEPARTMENT: Administration staff support to the City Council in its policy making role;
and manage day-to-day operations of the City in a manner
DEPT NO: 41300 consistent with established City values to effectively and
efficiently meet set goals & objectives.
DESCRIPTION OF ACTIVITY:
The City Administrator directs City deparhnental operations to ensure compliance with policies established by the
City Council and with state and federal laws. The deparhnent supports the City Council by managing Council
agendas, directing the Clow of information and requests for action to the Council.
OBiECTIVES /ESTIMATED SERVICE INDICATORS
- Take a leadership role in intergovernmental cooperative efforts in the Lake Minnetonka area
-Participate actively in joint powers organizations
- Participate actively in legislative and policy activities of nunnicipal associations
- Actively monitor legislation and communicate with legislators
- Council Mtgs/Work Sessions 36
-Council Agenda Items 400
- Public Safety Board Meetings 22
-Public Safety Staff Meetings 24
-Staff Meetings 52
HIG HI IGHTS/COMMENTS:
Staffing:
Includes an allocation for staff merit increases (2009: $30,000)
Supplies/Materials:
Miscellaneous books & supplies
Support Services:
Conference, mileage, meetings & seminars
Memberships to ICMA, MCMA, MAMA
8
FUND: 101
BUDGET
ITEM DEPARTMENT: Administration
Actual Actual
2006 2007
Adopted
2008
YTD June
2008
Requested
2009
Proposed
2009 DEPT 41300
Adopted
2009
Staffing 120,341 144,631 .169,971 127,247 173,371 0 0
Supplies/Materials 148 0 400 7 200 0 0
Support Services 5,015 4,549 8,250 993 5,950 0 0
Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 0 0 0 0 0 0 0
Transfers 0 0 0 0 0 0 0
TOTAL 125,503 149,180 178,621 128,247 179,521 0 0
STAFFING:
Full Time:
Admistrator/Clk 1.00 1.00 1.00 1.00 1.00
Exec Sec/Dep Clk .20 .33 .25 .25 .25
9
FUND: 101 General
DEPARTMENT: General Government/City Clerk
DEPT NO: 41400
DEPARTMENT MISSION:
Provide staff support for the City Council including
preparation of agendas and meeting packets.
Responsible Eor City Clerk functions including
records retention, notices and licenses.
DESCRIPTION OF ACTIVITY:
This department provides for reception and clerical duties in the City offices, and the recording secretary for
City Cow~cil meetings. This department is the official recordkeeper of minutes, contracts, and permanent records;
and is also responsible for all licensing functions and City communication tools.
OBTECTIVES /ESTIMATED SERVICE INDICATORS
-Continue to improve web site, to include information for residents and tools for communication with City Hall
-Produce monthly City newsletter to include articles & photos, council & commission articles, & project updates
- Provide information for general requests from residents and contractors
-Prepare orientation package for new council members, conmlission members and staff
-Maintain updates to Employee Handbook and City Code
2006 2007 2003 2009
Actual Actual Estimated Estimated
- No. of Ordinances 14 10 10 10
- No. of Resolutions 106 92 100 100
-Newsletters Published 12 12 12 12
-Dog licenses issued 357 362 360 360
- Other licenses issued 62 66 60 60
-Council/WS/EDA/Spec Agendas 54 55 55 55
HIGHLIGHTS/COMMENTS:
Staffing:
Deputy Clerk; Admin Asst-Parks; Admin Asst-PW
Part-time communications tech; and part-time Web Developer
Part-time, temporary, general office support
Supplies/Materials:
General Office Supplies and postage
Software upgrades/Misc. Publications
Support Services:
Travel, Conferences and Education
Publication of legal notices for all General Fund Depts
Council Recording Secretary and Council Packet Delivery
Newsletter Printing and Mail Service
City Code Book Updates/Web Hosting
Document Destruction Service
Membership Dues
Council Work-session Video Taping
Capital Outlay:
Replacement Computers (3)
10
FUND: 101
BUDGET
ITEM DEPARTMENT: General Government/City Clerk
Actual Actual Adopted YTD June
2006 2007 2008 2008
Requested
2009
Proposed
2009 DEPT 41400
Adopted
2009
Staffing 136,706 192,411 180,938 90,770 202,149 0 0
Supplies(Materiais 19,965 18,753 24,910 9,671 21,000 0 0
Support Services 29,454 32,116 35,835 11,512 36,920 0 0
Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 8,974 568 500 720 7,500 0 0
Transfers 0 0 0 0 0 0 0
TOTAL 195,099 243,848 242,183 112,673 267,569 0 0
STAFFING:
Full time:
Exec Sec/Dep Clk .61 .75 .55 .55 .70
Parks Secretary .60 a8 .65 .G5 .65
Secretary/Receptionist .55 .78 .60 .60 .60
Part time:
Communications Tech. 0.57 0.57 0.57 0.57 0.57
WeUsite Maint. 0.20 0.20 0.20 0.20 0.20
Temporary Receptionist
11
FUND: 101 General
DEPARTMENT: Elections
DEPT NO: 41410
DEPARTMENT MISSION:
Responsible for Election functions.
DESCRIPTION OF ACTIVITY:
This department provides for the preparation for and supervision of State/Federal Priulary
City General and Special elections by the Deputy City Clerk.
OBTECTIVES /ESTIMATED SERVICE IN?DICATORS
- Increase youth awareness of local government issues through active involvement with school officials
and instructors through programs such as student election judges and kids voting
2004 * 2006 2008*
Actual Actual Estimated
- No. of Elections held (in election years) 2 2 2
- No. of Precincts 5 5 5
- No. of Absentee Ballot Requests 706 442 725
- No. of Election Judges Trained 61 69 65
- Total Number of Voters/Ballots Processed 5,315 4,830 5,400
* Presidential Election
HIGHLIGHTS/COMMENTS:
Staffing:
.05 Exec Sec/Deputy Clerk
Election Judges (2009 - 0)
Supplies/Ma terials:
Postage
Equipment Maintenance
General Supplies
Support Services:
Travel -Mileage Reimb.
Capital Outlay:
12
FUND: 101
BUDGET
ITEM DEPARTMENT: Elections
Actual Actual
2006 2007
Adopted
2008
YTD June
2008
Requested
2009
Proposed
2009 DEPT 41410
Adopted
2009
Staffing 24,348 322 31,117 367 4,881 0 0
Supplies/Materials 1,688 2,540 3,025 1,620 2,300 0 0
Support Services 2,051 31 2,200 93 30 0 0
Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 1,931 0 1,300 720 0 0 0
Transfers 0 0 0 0 0 0 0
TOTAL 30,018 2,893 37,642 3,300 7,211 0 0
STAFFING:
Fttll tinZe:
Exec Sec/Dep Clk 0.18 0.10 0.20 0.00 0.05
Part time:
Election Judges 69 0 65 0 0
13
FUND: 101 General DEPARTMENT MISSION:
To administer financial policies of the City; perform
DEPARTMENT: Finance accounting Functions for all fund types; invest
available funds in accordance with State Statutes;
DEPT NO: 41500 oversee City insurance policies; and provide for
timely reporting of financial matters to City Council
staff and the public.
DESCRIPTION OF ACTIVITY:
Finance is responsible for processing all financial transactions of the City in accordance with
Federal, State and Local laws, and in compliance with Generally Accepted Accounting Principles.
Transactions include accounts payable, accounts receivable, payroll, investments, utility billing,
special assessments, risk management, personnel benefits and financial reporting. The
Finance Director is responsible for the preparation and adminish~ation of the City budget.
OBTECTIVES /ESTIMATED SERVICE INDICATORS
- Prepare annual budget document
- Coordinate the annual City audit
- Prepare CAFR documents for submittal to GFOA Certificate of Achievement Program
- Review debt issues and make recommendations on debt structure
-Review, update, and maintain financial policies and procedures
- Coordinate and make recommendations on employee benefits
- Manage the City's inveshnent portfolio within the Investment Policy guidelines
- No. Accounts Payable Checks Issued
-Utility Bills Processed
- No. of Payroll Checks/NODS Issued
-Received Certificate of Achievement Award
Supplies/Materials:
Computer checks & budget supplies
Finance software support and maintenance
Miscellaneous supplies
Support Services:
Conferences, Mileage, Meetings, Education & Seminars
Publication of Financial Statements & Budgets
Memberships to GFOA & MGFOA
Subscription to GFOA periodicals
Submittal fee - GFOA Certificate of Excellence Program
Bank & Broker service charges
Tuition Reimbursements
Capital Outlay:
Replacement Computer; Laser printer
2007
Actual 2008
Estimated 2009
Estimated
2,100 1,700 1,700
15,000 15,200 15,200
1,200 980 980
Yes Yes Yes
14
FUND: 101 DEPARTMENT: Finance
DEPT 41500
BUDGET
ITEM Actual
2006 Actual
2007 Adopted
2008 YTD June
2008 Requested
2009 Proposed
2009 Adopted
2009
Staffing 144,311 139,037 168,881 77,115 177,637 0 0
Supplies/Materials 5,018 5,338 7,500 5,156 8,200 0 0
Support Services 9,368 3,083 12,700 2,143 8,500 0 0
Charges & Fees 0 0 0 0 0 0 0
CapitalOuttay 639 27,040 1,500 0 4,500 0 0
Transfers 0 0 0 0 0 0 0
TOTAL 159,336 174,498 190,581 84,414 198,837 0 0
STAFFING:
Finance Dir 1.00 1.00 1.00 1.00 1.00
Sr Acctg Clerk .62 .85 .75 .75 .75
Acctg. Clerk .5 .5 .0 .0 .0
15
FUND: 101 General
DEPARTMENT: Professional Services
DEPT NO: 41600
DEPARTMENT MISSION:
Provide contracted professional services
including general legal, prosecution, financial
audit and property assessment.
DESCRIPTION OF ACTIVITY:
This department provides for contracted legal, assessing and auditing services for the City. Legal
services include general counsel to the City Council, litigation and prosecution of criminal
misdemeanors. Assessing services provide property valuation information for tax purposes.
Audit services provide for the annual financial audit required by Minnesota State Statutes.
OBTECTIVES /ESTIMATED SERVICE INDICATORS
- Contain costs on contracted professional services
- No. of taxable parcels
- No. of litigations
HIGHLIGHTS/COMMENTS:
Supplies/Materials:
Support Services:
2008 - 3,036
2008 - 2 - 5
Includes general legal fees and prosecutions, mediation services, assessing contract, annual audit services.
Charges and Fees:
16
FUND: 101
BUDGET
ITEM DEPARTMENT: Professional Services
Actual Actual Adopted
2006 2007 2008
YTD June
2008
Requested
2009
Proposed
2009 DEPT 41600
Adopted
2009
Staffing 0 0 0 0 0 0 0
Supplies/Materials 0 0 0 0 0 0 0
Support Services 164,867 196,880 217,000 201,080 219,500 0 0
Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 0 0 0 0 0 0 0
Transfers 0 0 0 0 0 0 0
TOTAL 164,867 I9G,880 217,000 201,080 219,500 0 0
STAFFING:
17
FUND: 101 General DEPARTMENT MISSION:
Guide and contrrol the physical development of
DEPARTMENT: Planning & Zoning the community. Coordinate and implement long
range city-wide and area planning activities.
DEPT NO: 41910
DESCRIPTION OF ACTIVITY:
This department is responsible for the review of development proposals, preparing and updating the City's
Comprehensive Plan, and other long range planning activities. It provides for administration and enforcement
of the City's zoning codes, and preparation and upkeep of zoning, subdivision, floodplain, and other
planning and zoning related ordinances.
OBTECTIVES /ESTIMATED SERVICE INDICATORS
- Comprehensive Plan Update
- Establish an action plan to implement Comprehensive Plan
-Complete GIS parcel data base
-Update/enhance City maps
- Update/enhance procedure handouts
2007 2008
Estimated Estimated
- No. of zoning apps. 24 16
- No. of zoning complaints 30 30
HIGHLIGHTS/COMMENTS:
Staffing:
Supplies/Materials:
Maintenance contracts for computer & office equipment
Miscellaneous supplies
Digital Camera; PDA/Phone
Support Services:
Recording Secretary for Planning Commission Meetings
Air time for cellular phone
Conferences, mileage, meetings & seminars
Memberships to APA, MN APA, Sensible Land Use Coalition
Subscriptions to APA Journal & Zoning News
Charges & Fees:
Capital Outlay:
18
FUND: 101 DEi'ARTMENT: Planning & Zoning DEPT 41910
BUDGET Actual Actual Adopted YTD June Requested Proposed Adopted
2006 2007 2008 2008 2009 2009 2009
ITEM
Staffing 180,556 169,864 190,830 94,356 199,601 0 0
Supplies/Materials 789 1,659 210 452 1,T5 0 0
Support Services 10,125 13,330 12,900 4,788 11,950 0 0
Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 2,S34 0 2,450 2,320 0 0 0
Transfers 0 0 0 0 0 0 0
TOTAL 194,305 184,853 206,390 101,917 213,306 0 0
STAFFING:
Full time:
Planning Dir
Planning Asst.
Part Time:
Clerical
.97 .95 .97 .97 .97
1.00 1.00 1.00 1.00 1.00
19
FUND: 101 General DEPARTMENT MISSION:
Provide for the physical operation of City Hall:
DEPARTMENT: Municipal Bldg -City Hall utilities; maintenance of office equipment and the
building structure; and provide for the City's general
DEPT NO: 41940 liability, property, auto and workers' comp insurance.
DESCP.IPTIOl`? OF ACTIVITY:
The Municipal Building department provides for maintenance of all equipment located in the City Hall, and for
janitorial services to furnis}~ a clean environment in which to conduct City business. General Liability, Property and
Casualty insurance coverages are also provided under this department.
OBTECTIVES /ESTIMATED SERVICE INDICATORS
- Identify facility maintenance needs
- Identify options for maximum utilization of office space
- Maintain existing facilities at current level or better utilizing staff to reduce maintenance costs
-Maintenance of all office equipment
- Continue to promote community programs to enhance public facilities, such as "Adopt a Garden."
HIGHLIGHTS/COMMENTS:
Supplies/Materials:
Maintenance /lease contracts for copiers, telephones and office equipment
City Hall maintenance, cleaning, and paper supplies
Support Services:
City Hall janitorial, rug services, & pest control
Utilities and phone service for City Hall
Insurance coverage for all City departments except enterprise funds
Rental of postage meter
Residential maintenance costs $5,000
Charges & Fees:
Capital Outlay:
Debt Service on City Hall Renovation Project (Special Levy)
Transfers:
Public Facilities Fund (?009 - $50,000)
Sewer Fund for debt service on internal loan for purchase of 5795 Country Club Rd. (2009 - $60,000)
20
FUND: 101 DEPARTMENT: Municipal Building -City Hall DEPT 41940
BUDGET Actual Actual Adopted YTD June Requested Proposed Adopted
2006 2007 2008 2008 2009 2009 2009
ITEM
Staffing 0 0 0 0 0 0 0
Supplies(Materials 22,390 34,513 76,314 17,733 26,300 0 0
Support Services 130,974 100,227 149,000 12,951 139,500 0 0
Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 54,036 71,899 1,000 0 101,120 0 0
Transfers 50,000 110,000 110,000 0 110,000 0 0
TOTAL 257,400 316,644 336,314 30,684 376,920 0 0
STAFFING:
21
FUND: 101 General DEPARTMENT MISSION:
To provide a modern, tlexible, full-service criminal
DEPARTMENT: Police justice agency which is responsive to community needs.
DEPT NO: 42100
DESCRIPTION OF ACTIVITY:
The South Lake Mim~etonka Police Department is a cooperative joint venture between the cities of Excelsior,
Greenwood, Shorewood and Tonka Bay. Through this venue, the department provides for the protection of the safety
and well-being of citizens in the conununity, the prevention and detection of crime, and the enforcement of all local,
state and federal laws in acost-efficient manner. Costs and staff are allocated to each of the participatn~g cities on a
set percentage basis. Shorewood's share for the period 2007-2011 is 50%.
A separate obligation is required to finance the new SLMPD station. The cost is apportioned on an ad valorem basis
among four cities. Shorewood's pro-rata share of the 2009 payment is estimated at $233,000.
OBIECTIVES /ESTIMATED SERVICE INDICATORS
Estimate
-Initial complaint reports 6,600
- Part I (serious) & Part II (other) trim 1,250
- Citations issued 4,600
- Police vehicles 9
-Shorewood ICR's 2,300
HIGHLIGHTS/COMMENTS:
Supplies/Materials:
Support Services:
Police services contract for 2009
Prisoner expense, court officer expense, & booking fees
22
FUND: 101
BUDGET
ITEM DEPAPTMENT: Police
Actual Actual
2006 2007
Adopted
2005
YTD June
2008
Pequested
2009
Proposed
2009 DEPT 42100
Adopted
2009
Staffing 0 0 0 0 0 0 0
Supplies/Materials 184 59 0 0 0 0 0
Support Services 781,829 822,962 867,500 518,899 943,000 0 0
Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 254,596 249,508 244,003 122,002 233,000 0 0
Transfers 0 0 0 0 0 0 0
TOTAL 1,036,609 1,072,529 1,111,503 640,901 1,176,000 0 0
STAFFING:
Chief 1.00 1.00 1.00 1.00 1.00
Deputy Chief 1.00 1.00 1.00 1.00 1.00
Sergeant 3.00 3.00 3.00 2.00 2.00
Investigator
2.00
2.00
3.00
2.00
2.00
Patrol Officer 7.00 7.00 7.00 8.00 8.00
Office Administrator 1.20 1.20 1.20 1.20 1.20
Office Specialist (part time) 1.00 1.00 2.00 2.00 2.00
Community Service Officer 1.00 1.00 1.00 2.00 2.00
23
FUND: 101 General DEPARTMENT MISSION:
Provide the highest possible quality of fire
DEPARTMENT: Fire Protection suppression, prevention and eduction services,
and First Responder emergency medical services.
DEPT NO: 42200
DESCP.IPTION OF ACTIVITY:
Fire services are contracted by the City through the Excelsior Fire District and the City of Mound. This department
provides for the protection of life and property of the residents of Shorewood through fire prevention and suppression,
fire inspection, building inspection, fire code enforement and emergency medical services.
A separate obligation is made toward financing the new facilities for the Excelsior Fire District. The cost is apportioned
on the same allocation for the operating budget.
A separate obligation is made toward financing the new (2003) fire station for the Mound Fire Dept. This cost is
apportioned on the same allocation for the operating budget. Shorewood's share for 2009 debt service is $7,230.
OSTECTIVES /ESTIMATED SERVICE INDICATORS
- EFD Fire & Rescue Calls
- Mound Fire & Rescue Calls
HIGHLIGHTS/COMMENTS:
Support Services:
Fire contracts with Mound and Excelsior Fire District
24
FUND: 101 DEPAP.TMENT: Fire Protection DEPT 42200
BUDGET Actual Actual Adopted YTD June Pequested Proposed Adopted
ITEM 2006 2007 2008 2008 2009 2009 2009
Staffing 0 0 0 0 0 0 0
Sttpplies/Materials 0 0 0 0 0 0 0
Support Services 314,647 291,365 311,860 166,020 316,138 0 0
Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 249,203 304,579 311,075 151,762 284,500 0 0
Transfers 0 0 0 0 0 0 0
TOTAL 563,850 595,947 622,935 317,781 600,638 0 0
EFD STAFFING:
Chief (F/T) 1.00 1.00 1.00 1.00 1.00
Asst. Chief 1.00 1.00 1.00 1.00 1.00
Dist. Chief 2.00 2.00 3.00 3.00 3.00
Captain 3.00 3.00 4.00 4.00 4.00
Coordinators 0.00 0.00 8.00 8.00 8.00
Fire Marshal (F/T) 0.00 0.00 0.00 0.00 0.00
Fire Inspector (P/T) 1.25 1.25 1.25 1.25 1.25
Training Officer 1.00 1.00 0.00 0.00 0.00
Firefighters 41.00 41.00 34.00 34.00 34.00
Admin Support (P/T) .25 .25 .5 .25 •25
25
FUND: 101 General
DEPARTMENT: Protective Inspection
DEPT NO: 42400
DEPARTMENT MISSION:
Enforce construction safety and related building
codes through plan review and inspections.
DESCRIPTION OF ACTIVITY:
This department provides for the issuance building and construction permits, review of construction plans and specifications,
enforcement of all building codes under the Uniform Building Code, inspection of rental housing units and zoning violations.
OBTECTIVFS !ESTIMATED SERVICE INDICATORS
- Increase and enhance public information through the development of handouts relative to building codes
-Enhance environmental inspections
Actual (At 6/30/OS) Estimate
2007 2008 2009
- No. of permits issued
New Homes 17 ~ 5-8
Additions/Other 698 389 600
- Avg Inspections/permit
New Homes 22 28 28
Additions/Other 1 - 12 1 - 12 1 - 12
HIGHLIGHTS/COMMENTS:
Supplies/Materials:
Maintenance contracts on computer and office equipment
Miscellaneous supplies
Digital Camera
Support Services:
Contractual inspections during vacations, sick leave
Conferences, mileage, meetings & seminars
Printing of application forms
Membership to ICBO
Charges & Fees:
Remittances to state of permit surcharges collected
Capital Outlay:
26
FUND: 101 DEPARTMENT: Protective Inspection DEPT 42400
BUDGET
ITEM Actual
2006 Actual
2007 Adopted
2008 YTD June
2008 Requested
2009 Proposed
2009 Adopted
2009
Staffing 124,767 118,166 116,634 62,636 122,484 0 0
Supplies/Materials 38 291 400 37 750 0 0
Support Services 14,689 9,685 11,100 3,369 10,700 0 0
Charges & Fees 0 0 0 0 0 0 0
CapitalOtttlay S7 0 0 0 0 0 0
Transfers 0 0 0 0 0 0 0
TOTAL 139,580 128,142 128,134 66,042 133,934 0 0
STAFFING:
Full time:
Building Official 1.00 1.00 1.00 1.00 1.00
Planning Dir .03 .03 .03 .03 .03
Planning Asst .20 .20 .20 .20 ?0
Secretary/Recept .10 .10 .10 .10 .10
Parks Secretary .05 .05 .05 .05 .05
27
FUND: 101 General
DEPARTMENT: Animal Control
DEPT NO: 42700
DEPARTMENT MISSION:
Enforce animal control ordinances.
DESCRIPTION OF ACTIVITY:
The department provides for contractual animal control, which includes patrol, detention, and disposition of stray
domestic animals.
OBTECTIVES /ESTIMATED SERVICE INDICATORS:
- To provide appropriate care for dogs found at-large within the City limits.
HIGHLIGHTS/COMMENTS:
Staffing:
Supplies/Materials:
Support Services:
Animal control contracts with South Lake Minnetonka Police Department and City of Mound
2008 & 2009 budgets show zero (0) due to SLMPD including animal control charges in their base budget as of 01/01/2008
Charges & Fees:
Capital Outlay:
28
FUND: 101 DEPARTMENT: Animal Control DEPT 42700
BUDGET
ITEM Actual
2006 Actual
2007 Adopted
200S YTD June
2008 Requested
2009 Proposed
2009 Adopted
2009
Staffing 0 0 D 0 0 0 0
Supplies/Materials 0 0 0 0 0 0 0
Support Services 21,845 21,390 U 0 0 0 0
Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 0 0 0 0 0 0 0
Transfers 0 0 0 0 0 0 0
TOTAL
21,845 21,390 0 0 U U U
STAFFING:
Full time:
29
FUND: 101 General
DEPARTMENT: City Engineer
DEPT NO: 43010
DESRIPTION OF ACTIVITY:
DEPARTMENT MISSION:
Provide engineering and construction
management services for the City.
This department is responsible for general engineering services in the City, as well as preparation of feasibility
studies, plans and specifications, and on-site inspection of City projects. The City Engineer also reviews all
development proposals and plans.
OBTECTIVES /ESTIMATED SERVICE INDICATORS
- Assist the City in determining right-of-way needs
- Keep construction project files up-to-date and accurate
- Communicate in written form to affected residents at least two
(2) times during a construction project
- Provide in-house engineering where feasible
- Provide good public relations with property owners adjacent to construction projects
- Resolve construction issues promptly.
- Engineer Hours on City projec 1,245
- Engineer Hours on private dev 600
HIGHLIGHTS/COMMENTS:
Staffing:
.95 City Engineer
.25 F/T Engineer Technician
.02 Dir of Pub Wks
.10 F/T Clerical
Supplies/Materials:
Computer maintainance/[Jpgrade
Books, Materials and Software
Support Services:
Cellular phone Airtime & Pager
Conferences and mileage; Terrasync training
Subscriptions and Memberships
Tuition Reimbursement
Charges & Fees:
Capital Outlay:
Trimble GPS external antenna; Microsoft Vista compatable plotter; Laptop computer
30
FUND: 101 DEPARTMENT: City Engineer DEPT 43010
BUDGET Achal Actual Adopted YTD June Requested Proposed Adopted
ITEM 2006 2007 2008 2008 2009 2009 2009
Staffing 111,465 119,803 122,126 61,260 132,594 0 0
Supplies/Materials 579 1,485 875 432 900 0 0
Support Services 83,389 9,184 16,435 2,219 15,653 0 0
Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 0 2,526 18,000 14,735 8,910 0 0
Transfers 0 0 0 0 0 0 0
TOTAL 195,433 132,998 157,436 78,646 161,057 0 0
STAFFING:
Full time:
City Engineer 0.00 0.92 0.95 0.95 0.95
Eng Technician 0.71 0.32 0.25 0.25 0.25
Clerical 0.10 0.01 0.10 0.10 0.10
Dir of Pub Wks 0.50 0.25 0.02 0.02 0.02
Part time
Clerical
31
FUND: 101 General
DEPARTMENT: Public Works Service
DEPT NO: 43050
DESCRIPTION OF ACTIVITY:
DEPARTMENT MISSION:
Provide supervision and support for all public
works functions; provides for public works utilities,
shop and equipment maintenance and fuels
The Public Works Service department is responsible for all general public works duties, maintenance of all public
works equipment, and maintenance of the public works facility.
OBTECTIVES:
- Perform preventative maintenance on all equipment within 100 miles or 10 hours of scheduled service
- Perform various City building repairs and preventative maintenance using City personnel
HI GI-ILIG HTS/COMMENTS:
Staffing:
5upplies/Materials:
Includes motor fuel, maintenance of equipment and buildings, and inventory supply items
Support Services:
Uniforms for crew
Janitorial Services
Utilities and telephone service for public works building
Conference, mileage, meetings & seminars
Miscellaneous -damage to private property (mailboxes, etc)
Hazardous Waste Licenses
Miscellaneous equipment rentals
Memberships
Charges & Fees:
Capital Outlay:
Computer; chairs & table
Transfers:
Transfer to Equipment Replacement Fund (2008 - $175,000; ?009 - $175,000)
32
FUND: 101 DEPARTMENT: Public Works Service DEPT 43050
BUDGET Actual Actual Adopted YTD June Requested Proposed Adopted
ITEM
2006
2007
2008
2008
2009
2009
2009
Staffing 266,420 292,023 276,798 134,900 290,805 0 0
Supplies/Materials 53,501 70,206 b5,050 .36,217 80,800 0 0
Support Services 35,829 42,142 43,640 23,952 45,940 0 0
Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 7,468 639 7,600 0 2,950 0 0
Transfers 200,000 200,000 175,000 0 175,000 0 0
TOTAL 563,218 605,010 568,088 145,069 595,495 0 0
STAFFING:
Full time:
Pub Wks Dir 0.49 0.75 0.50 0.50 0.50
Lt Equip Oper 1.93 1.50 1.95 1.95 1.95
Clerical .08 .05 .05 .05 .05
Utility Maint. Operators .77 .b7 .67 .67 .67
Utility Lead .44 .25 .50 .50 .50
33
FUND: 101 General
DEPARTMENT MISSION:
DEPARTMENT: Streets & Roadways To maintain and upgrade City streets, parking areas
and storm water control systems in an efficient and
DEPT NO: 43100 economical manner
DESCRIPTION OF ACTIVITY:
Includes ongoing maintenance consisting of street patching, street sweeping, roadside mowing, painting of lane
markings, and minor storm sewer repair.
OBIECTIVES /ESTIMATED SERVICE INDICATORS
-Maintain the pavement management system to aid in scheduling of street projects
-Paint lane markings on all designated streets
-Sweep each City street at least once annually
- Mow roadsides at least twice annually
- Visually inspect storm drainage grates annually and repair as needed
- Miles of street
State
County
City - MSA
City -Local
- Miles Sealcoated
- Tons of patch material
HIGHLIGHTS/COMMENTS:
Staffing:
1.15 LEO
0.2 Util. Lead
Actual Estimated
2007 2008
3 3
2 2
9 9
50 50
4.3 10
1215 1,400
Supplies/Materials:
Rock, gravel & bituminous for street & road repair
Support Services:
Safety training
Contracted road striping
Transfers:
Transfer to Local Street Reconstruction Fund $645,000 (2008 and 2009)
34
FUND: 10"I
BUDGET
ITEM DEPARTMENT: Streets & Roadways
Actual Actual Adopted
2006 2007 2003
YTD June
2008
Requested
2009
Proposed
2009 DEPT 43100
Adopted
2009
Staffing 57,376 87,344 89,272 53,244 93,895 0 0
Supplies/Materials 65,953 66,260 62,000 27,306 73,000 0 0
Support Services 11,379 17,617 32,000 6,309 23,500 0 0
Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 0 0 0 0 550 0 0
Transfers 345,000 345,000 645,000 0 645,000 0 0
TOTAL 509,708 516,221 828,272 86,S60 835,945 0 0
STAFFING:
Full time:
Lt Equip Operators 1.03 1.00 1.15 1.15 1.15
Util. Lead .25 .03 .2 .2 .2
35
FUND: 101 General
DEPARTMENT: Snow & Ice Removal
DEPT NO: 43125
DEPARTMEI`iT MISSION:
Provide snow and ice control for public streets and
City owned parking lots to ensure the safe and
efficient movement of traffic
DESCRIPTION OF ACTIVITY:
This department is reponsible for the plowing and removal of snow after a 2-inch or greater snowfall has
occured. Street sanding with asalt/sand mixture is used as a measure of ice control, and is performed
as needed.
OBTECTIVES /ESTIMATED SERVICE INDICATORS:
-Remove snow and ice and complete salt/sand operations within 14 hours after the end of a snow event
- Complete widening and clean up fiuictions within 48 hours of a snow event
Actual Estimated Estimated
2007 2008 2009
- Miles of street plowed 50 50
- Tons of salt used 375 285
- Tons of sand used 979 1035
* Source: Public Works Director -Materials Analysis Worksheets
HIGHLIGHTS/COMMENTS:
Staffing:
.4 LEO
.05 Util Maim
.05 Util Lead
Supplies/Materials:
Sand and salt for ice control
50
385
1335
36
FUND: 101 DEPARTMENT: Snow Rs Ice P.emoval DEPT 43125
BUDGET Actual Actual Adopted YTD June Requested Proposed Adopted
ITEM 2006 2007 2003 2008 2009 2009 2009
Staffing 14,468 33,960 39,166 22,370 41,172 0 0
Supplies/Materials 12,862 35,229 44,500 9,969 45,340 0 0
Support Services 0 0 0 0 0 0 0
Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 0 0 1,900 0 0 0 0
Transfers 0 0 0 0 0 0 0
TOTAL 27,330 69,159 85,566 32,339 86,512 0 0
STAFFING:
Full time:
Lt Equip Oper (LEO) 14 .42 .40 .40 .40
Util Maint .04 .09 .05 .05 .05
Util Lead .04 .10 .05 .05 .05
37
FUND: 101 General
DEPARTMENT: Traffic Control/St Lights
DEPT NO: 43160
DEPARTMENT MISSION:
Provide for street lighting and traffic signals at
intersections and other locations throughout the
City for the safety of pedestrians and vehicular
traffic
DESCRIPTION OF ACTIVITY:
Includes maintenence of semaphores and traffic control devices, and maintenance/replacement
of regulatory and informational road signs. Provides for electricity for street lights and traffic control
devices.
OBIECTIVES /ESTIMATED SERVICE INDICATORS:
- Number of street lights 195
- Number of traffic signals 6
HIGHLIGHTS/COMMENTS:
Supplies/Materials:
Maintenance to semaphores and Hwy 7 & Vine Hill Road, Christmas Lake Road,
Comity Road 19, Hwy 41, Old Market Road; County Road 19 and Smithtown Road.
Street signs & posts
Support Services: hlcludes street light utility (electricity) expense
38
FUND: 101 DEPARTMENT: Traffic Control/Street Lighting DEPT 43160
BUDGET Actual Actual Adopted YTD June P.equested Proposed Adopted
ITEM 2006 2007 2008 200S 2009 2009 2009
Staffing 0 355 0 0 0 0 0
Supplies/Materials 1,415 4,067 1,500 2,236 4,000 0 0
Support Services 40,286 34,852 42,300 18,939 43,600 0 0
Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 0 0 0 0 0 0 0
Transfers 0 0 0 0 0 0 0
TOTAL 41,701 39,274 43,800 21,175 47,600 0 0
STAFFING:
39
FUND: 101 General
DEPARTMENT: Sanitation/Weed Control
DEPT NO: 43200
DEPARTMENT MISSION:
Provide for the general sanitation and cleanliness
of the City and provide for the treahnent of noxious
weeds on City properties.
DESCRIPTION OF ACTIVITY:
Activities include spraying of boulevards and roadways for weed control, and clean-up
of properties in violation of City zoning and sanitation codes, as necessary.
OBTECTIVES /ESTIMATED SERVICE INDICATORS
- Resolve 100% of weed complaints
Actual Estimated Estimated
2007 2005 2009
- No of weed complaints 7 7 8
- No of notices served 4 5 5
-Miles/roadside sprayed 50 50 50
HIGHLIGHTS/COMMENTS:
Staffing:
Miscellaneous staff time for property cleanups
Support Services:
Miscellaneous property clean-ups
Contracted weed spraying services
40
FUND: 101
BUDGET
ITEM DEPARTMENT: Sanitation/Waste RemovalJWeeds
Actual Actual Adopted YTD June
2006 2007 2005 2008
P.equested
2009
Proposed
2009 DEPT 43200
Adopted
2009
Staffing 608 x,667 641 64 645 0 0
Supplies/Materials 0 0 500 0 500 0 0
Support Services 5,395 1,791 4,500 3,462 4,400 0 0
Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 0 0 0 0 0 0 0
Transfers 0 0 0 0 0 0 0
TOTAL 6,003 4,458 5,641 3,526 5,545 0 0
STAFFING:
41
FUND: 101 General
DEPARTMENT: Tree Maintenance
DEPT NO: 43250
DESCRIPTION OF ACTIVITY:
DEPARTMENT MISSION:
To provide diseased tree inspection services to
residents; to remove diseased trees located on City
property; and to maintain and trim trees located on
City rights-of-way and other property
This department is responsible for detection and removal of diseased and unsafe trees on City
rights-of-way and other properties, and pruning of trees on city property. Tree inspection
services are provided to residents on an on-call basis.
OBTECTIVES /ESTIMATED SERVICE INDICATORS:
- Remove 100% of diseased trees on public property
- Respond to all property owner requests to identify diseased trees
- Maintain and trim trees on City property which present a hazard to public
- No of trees removed
-Yards of brush hauled
HIGHLIGHTS/COMMENTS:
Staffing:
.25 LEO
Supplies/Materials:
Small Tools -Chain Saw
Paint for tree marking
Safety chaps and equipment
Support Services:
Contracted tree and brush removal
Tree inspection certification
Annual
Estimate
37
320
42
FUND: 101
BUDGET
ITEM DEPARTMENT: Tree Maintenance
Achial Actual
2006 2007
Adopted
2008
YTD June
2008
Requested
2009
Proposed
2009 DEPT 43250
Adopted
2009
Staffing 22,122 17,801 16,128 6,815 16,968 0 0
Supplies~aterials 1,323 502 3,150 112 2,600 0 0
Support Services 7,110 11,295 1.1,000 3,112 11,000 0 0
Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 0 0 0 0 0 0 0
Transfers 0 0 0 0 0 0 0
TOTAL 30,555 29,598 30,278 10,038 30,568 0 0
STAFFING:
Lt Equip Operator (LEO) .27 .25 .25 .25 .25
43
FUND: 101 General DEPARTMENT MISSION:
Maintain City parks, trails & beaches to ensure sate
DEPARTMENT: Parks & Recreation and enjoyable recreational amenities, and coordinate
recreational opportunities for City residents of all
DEPT NO: 45200 ages and physical abilities
DESCRIPTION OF ACTIVITY
The department is responsible for the maintenance of all City parks, including playgrounds, ballfields, trails, ice rinks,
buildings and other play areas. Winter ice skaing and sununer rec programs are coordinated by this department.
OBTECTIVES:
- Continue promoting the benefits of investing in Shorewood parks and park improvements.
Actual Estimated Estimated
2007 2008 2009
Acres of rnaint park 99.70 99.70 99.70
Cost of maint per acre 1600 1600 1600
No. of ballfields
Softball 3 3 3
Baseball 5 5 5
No. of Tennis Courts 4 4 4
No. of hockey rinks 2 2 2
No. of skating rinks 3 3 3
No. of times rinks are cleaned, 58 58 58
No. of shelters 4 4 4
No. of picnic tables 47 47 47
Miles of Trails 3.50 3.50 3.50
HIGHLIGHTS/COMMENTS:
Staffing:
Part time includes Park Commission Secretarial
Seasonal includes Summer employees and Winter Rink Attendants
Supplies/Materials:
Maintenance to park equipment and buildings
Rock, black dirt, gravel, sand, fertilizers, seed for parks
Support Services:
Park Coordinating Svcs ($18,500); Crescent Beach Lifeguard Svcs ($6,000); Contributions to 'Music In The Parks' ($2,500),
Friends of Center ($0); Friends Fund-raising Match ($0); Buckthorn Removal Prog ($1,600); Portable toilets ($9,200).
Charges & Fees:
Capital Outlay:
Transfers:
Transfer to Park Capital Improvement Fund (2008 - $15,000; 2009 - $30,000)
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FUND: 101 DEPAP.TMENT: Parks & Pecreation DEPT 45200
BUDGET Actual Actual Adopted YTD June Requested Proposed Adopted
ITEM 2006 2007 2005 2005 2009 2009 2009
Staffing 112,753 126,592 131,405 69,2S6 137,710 0 0
Supplies/Materials 6,561 5,836 12,400 5,531 12,300 0 0
Support Services 49,797 55,491 74,800 44,262 52,200 0 0
Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 0 10,000 0 0 0 0 0
Transfers 15,000 15,000 15,000 0 30,000 0 0
TOTAL 184,411 215,919 233,608 122,078 232,210 0 0
STAFFING
Full time
Dir of Public Wks
Lt Equip Oper
Clerical
Part time:
Clerical
Seasonal:
Summer
Winter (rinks)
.07 -- .03 .03 .03
L51 1.50 1.25 1,25 1.25
.30 .33 .35 .35 .35
1.00 1.00 1.00 1.00 1.00
10.00 10.00 10.00 10.00 10.00
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