2010 Adopted Annual Operating Budget 2www.ci.shorewood.mn.us
r 4 1 VLSI ■ e l 91
TABLE OF CONTENTS
PAGE NO.
INTRODUCTION
BudgetMessage ............................................................................... ............................... 1 -4
SUMMARY INFORMATION
Resolution Adopting 2009 Budgets ....................................................... ..............................5
BudgetSchedule .................................................................................... ..............................7
Truth -In- Taxation Budget Presentation Handouts ......................... ............................... 9 -24
GENERALFUND
General Fund Description ........ ...............................
General Fund Budget Summary .............................
General Fund Revenue Summary ...........................
General Fund Expenditure Summary .....................
Mayor and Council .................. ...............................
Administration ......................... ...............................
General Government /City Clerk .............................
Elections.................................. ...............................
Finance.................................... ...............................
Professional Services ............... ...............................
Planning and Zoning ................ ...............................
Municipal Building - City Hall ... ...............................
Police— ........ ....... -- ............................. ................
Fire Protection ......................... ...............................
Protective Inspection .............. ...............................
CityEngineer ........................... ...............................
Public Works Service ............... ...............................
Streets and Roadways ............. ...............................
Snow and Ice Removal ............ ...............................
Traffic Control /Street Lighting ...............................
TABLE OF CONTENTS (Continued)
Sanitation /Waste Removal/ Weeds ........................................ .. ...... ... .......................... 64 -65
TreeMaintenance .............................. ..... ... ......... ..................................................... ...66 -67
Parks and Recreation .................................................................... ............................... 68 -69
DEBT SERVICE
Debt Service Fund Description .............................................................
.............................71
Scheduleof Bonds Payable ..................................................................
.............................73
Bond Rating Information ......................... .........................................................
...........74 -76
CAPITAL PROJECTS
Capital Project Fund Description ..........................................................
.............................77
Capital Improvements Fiscal Policy ......................................................
.............................78
Capital Projects by Department ........................................................
..........................79 -82
ENTERPRISE
Enterprise Fund Descriptions ...............................................................
.............................83
WaterFund ...................................................................................
............................... 84 -87
SanitarySewer ..............................................................................
............................... 88 -90
Stormwater Management Fund ...................................................
............................... 91 -93
RecyclingFund ..............................................................................
............................... 94 -95
South Shore Center Fund .............................................................
............................... 96 -97
GLOSSARY............................................................................................... ............................... 99 -101
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD ® SHOREWOOD, MINNESOTA 55331 -8927 • (952) 474 -3236
FAX (952) 474 -0128 • www.ci.shorewood.mn.us • dtyha1I @cLshorewood.mn.us
January 1, 2010
Honorable Mayor and City Councilmembers
Residents of the City of Shorewood
INTRODUCTION
We are pleased to present the City of Shorewood 2010 Annual Operating Budget. This document, after
adoption by the City Council, becomes the guide for delivery of services to the residents of the City in
the coming year. The proposed budget and levy for Pay2010 was certified to Hennepin County by
September 15, 2009 as required by statute.
The budget is the result of Council and staff work - sessions throughout summer and fall. Council and
Staff began the budget work with a first draft that contained a zero (0 %) percent tax levy increase.
Council and staff closely reviewed all aspects of the preliminary 2010 General Fund Budget and
Enterprise Fund budgets during subsequent work sessions and carefully increased or decreased various -
components of the budgets when additional information became available about each item. The final
document maintains a zero (0 %) percent tax levy increase for 2010.
2010 GENERAL FUND BUDGET HIGHLIGHTS
s Levy Limits: levy limit restrictions are in place for cities with populations greater than 2,500.
The Pay2010 levy limit allows for an increase of .8336% in the base levy over the City's 2009
maximum base levy. The levy limit law allows for "special levies ", which are levies for items
such as debt service on bonds, natural disaster recovery, and other very specifically allowed
items. The special levies are added to the base levy.
® 2010 Tax Levy: The 2010 Proposed Budget contemplates a total tax levy of $4,776,292. This is a
0% increase from the 2009 tax levy of $4,776,292. Special Levies for debt service comprise
$616,000 of the total tax levy.
ap POINTED ON `RECYCLED PAPER
♦ License & Permit Revenue: Other revenues (fees, licenses, permits) are expected to decrease,
primarily due to a decrease in building permit revenue associated with the City being
substantially developed and a continuing quiet housing market.
Use of Reserves: The budget also proposes the use of $155,000 in General Fund reserves, in
accordance with the General Fund Reserve Policy adopted by the City Council. In addition, the
budget plans for a transfer in from the liquor fund of $18,842 and transfer in from the
technology fund of $25,000.
Transfers to Capital Funds: Transfers to Capital Improvement funds are programmed at
$902,000 for 2010, a decrease of $78,000 from 2009. The decreases are to the Equipment
Replacement fund, the Public Facilities fund, and the Park Capital Improvement fund. Transfers
to capital funds are important to provide funding for projects and purchases that will benefit the
City of Shorewood.
♦ General Fund Expenditures: Total 2010 expenditures, not including capital transfers, are
programmed at $4,473,404, or approximately one -third of one (.33 %) percent more than 2009
expenditures of $4,458,562.
♦ Staffing Levels: No staffing changes are planned for 2010. Budgeted salaries for 2010 include a
0% economic adjustment for non -union employees. The AFSCME contract (which is currently in
negotiation) is expected to result in 0% increases for 2010. Total employee medical insurance
premiums have been estimated to increase; the City's payment per month for a regular full -time
employee's insurance costs is increased to $825 per month for 2010.
♦ Technology and Computer Replacements: The 2010 budget includes funding for a replacement
copier and computers for employees as recommended on the computer replacement plan.
♦ Elections: There are some increases in 2010 as next year is an election year.
♦ Shorewood Tax Base: We received some preliminary information from Hennepin County on
the estimated market values and tax capacity. It indicates that the City's tax base may decrease
approximately 2 percent for Pay2010 taxes.
♦ Public Safety: Police and fire services are major components of the budget and total
approximately $1.75 million in 2010.
2010
2009
Equipment Replacement
100,000
175,000
Street Reconstruction
700,000
700,000
Park Capital Improvement
42,000
45,000
Public Facilities
0
0
Sewer Fund
60,000
60,000
Total
902 000
S 980,000
♦ General Fund Expenditures: Total 2010 expenditures, not including capital transfers, are
programmed at $4,473,404, or approximately one -third of one (.33 %) percent more than 2009
expenditures of $4,458,562.
♦ Staffing Levels: No staffing changes are planned for 2010. Budgeted salaries for 2010 include a
0% economic adjustment for non -union employees. The AFSCME contract (which is currently in
negotiation) is expected to result in 0% increases for 2010. Total employee medical insurance
premiums have been estimated to increase; the City's payment per month for a regular full -time
employee's insurance costs is increased to $825 per month for 2010.
♦ Technology and Computer Replacements: The 2010 budget includes funding for a replacement
copier and computers for employees as recommended on the computer replacement plan.
♦ Elections: There are some increases in 2010 as next year is an election year.
♦ Shorewood Tax Base: We received some preliminary information from Hennepin County on
the estimated market values and tax capacity. It indicates that the City's tax base may decrease
approximately 2 percent for Pay2010 taxes.
♦ Public Safety: Police and fire services are major components of the budget and total
approximately $1.75 million in 2010.
Water Budget
The 2010 Water Operating budget revenues are projected at $828,000 and expenses, including
depreciation, are forecast at about $1,177,800. This amount includes capital expenditures of
approximately $412,750. The programmed capital expenditure component of the budget would fund
water -main installation in conjunction with streets identified as candidates for reconstruction. For 2010
these roads are: Meadowview and Wild Rose. The costs would be paid by the City up front, with costs
to be recaptured by connection charges or some other means. The Council intends to discuss water
connection policies more fully at a work - session in January 2010.
The City Council has reviewed rate study information and intends to change the rate structure to
provide for charges at a lower minimum amount of 5,000 gallons (currently 10,000 gallons) with a
minimum charge of $17.50 per quarter (currently $35.00 per quarter). High end users (in excess of
50,000 gallons) would be charged a higher rate of $4.25 per 1,000 gallons (currently $3.75 per 1,000
gallons). These rate changes are 'revenue - neutral' when compared to the current rate structure and
would benefit seniors and other low- gallon users, while encouraging conservation.
The 2010 Water Debt Service budget includes principal and interest payments for the existing bond
issues. The debt service payments are programmed at approximately $377,000 and are funded by a
transfer from the Water Operating budget, in addition to special assessments and connection charges.
Sanitary Sewer Budget
The City currently has about 2,824 connections to its Sanitary Sewer System. Proposed operating
expenditures for 2010 are programmed at approximately $1.4 million, including depreciation, prior to
any transfers. This amount includes capital improvements of approximately $420,500. These
improvements include: rehabilitation of Lift Stations 15 and 17; lift station communication devices; and
sanitary sewer segments in certain road projects.
The current Sanitary Sewer rate is a fixed rate of $70 per quarter. As discussed in the utility rate study
meetings, there was little interest on the part of the council in a consumption based sanitary sewer rate
structure. The utility rate study recommendation suggests that sewer fund reserves be used to offset
the need for user rate increases for a number of years. In fact, the sewer fund reserves are such that
the council will establish a Community Infrastructure Fund via transfer of $1,000,000 from the sewer
fund. The purpose of the new fund is to provide internal loans for very specific projects and initiatives,
with such loans to be repaid with interest. A budget exhibit will be created along with procedures,
policies, and restrictions governing the use of fund proceeds for internal loans.
Information about the sanitary sewer flow in millions of gallons is provided to the City annually by
Metropolitan Council Environmental Services (MCES) for the period July 1 of the prior year to June 30 of
the current year. MCES determines the 2010 cost by calculating each city's share using a formula based
on the last actual known flows from the period July 1, 2008 - June 30, 2009. The MCES wastewater
charge is expected to increase dramatically over the next several years.
The City expects to again be exempted in 2010 from the Inflow & Infiltration surcharge program that the
MCES implemented in 2007. However, to continue to be exempted from this program, the City will have
to be proactive regarding Inflow & Infiltration mitigation; funds have been designated for this purpose.
9
Stormwater Management Budget
The Stormwater Management budget contemplates revenues of about $221,000 and expenditures of
approximately $510,522 for 2010, including proposed capital expenditures of $395,265. The capital
outlay is for the road reconstruction projects (Meadowview, Wild Rose, Nelsine, and Smithtown Lane);
three projects identified in the W5B Drainage Report; and the Manor Park Pond rehabilitation. In
conjunction with these projects, if needed, an internal loan equal to the amount of the CIP projects may
originate from the Community Infrastructure Fund previously mentioned. The council has decided to
not make any changes to the Stormwater rates for 2010; in future years, the City will continue to
monitor the financial condition of the fund and stand ready to make rate changes as warranted.
Recycling Budget
The 2010 Recycling budget expenditures are approximately $173,800. This is almost twice the 2009
budget, with the increase attributable to the increase in provider services effective 2010; the city has
committed to a new recycling contract for 2010 with Allied Waste.
The City again anticipates receiving $21,000 from Hennepin County Grant Funds. In addition, the
Recycling budget includes the rate increase required to adequately fund the new recycling contract the
City has committed to. This increase changes the rate from $1.75 per month per household to $4.50 per
month. This is an increase of $2.75 per month or $33 per year; however participants can earn gift cards
from the RecycleBank program that should offset the cost of the increase.
Southshore Center Budget
The City assumed the management duties of the Southshore Center mid -year, thus budget projections
are best estimates at this time. Every effort is being made to cultivate rental revenues and 2010 is
expected to continue to build on this activity. However, budget forecasts indicate revenues will lag
expenses by approximately $12,000 in 2010. Council discussion will be needed in 2010 to determine
how to best accommodate this enterprise and whether subsidies or internal loans are appropriate.
CONCLUSION
The 2010 Annual Operating budgets and levy were prepared according to the priorities and direction
from the City Council. They continue a similar level and array of services as provided in 2009 with a
spirit of fiscal prudence. The City Council and staff share a mutual goal to provide budgets that
represent a responsible plan to balance the City's service delivery needs, continuing infrastructure
needs, and financial position, while continuing to provide quality services to the residents of Shorewood.
Respectfully su
j3 an 'ec / Bonnie Burton
City ist4 /Clerk Finance Director /Treasurer
H
CITY OF SHOREWOOD
RESOLUTION NO. 09 -064
A RESOLUTION ADOPTING THE 2010 BUDGETS AND
APPROVING THE PAY 2010 PROPERTY TAX LEVY COLLECTIBLE IN 2010
WHEREAS, the 2010 Budget and Pay 2010 property tax levies collectible in 2010 for
the City of Shorewood have been prepared and reviewed by the City Council; and,
WHEREAS, the City Council held a Truth -In- Taxation meeting on December 7, 2009, to
discuss and receive public comment regarding the adoption of such budgets and property tax
levies;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood as follows:
1. 'That the following budgets are adopted for the year 2010:
General Fund $5,375,404
Water Fund - Operating and Debt Service 1,554,293
Sewer Fund 2,390,884
Recycling Fund 172,643
Stoimwater Management Fund 510,522
Southshore Community Center 57,156
2. That the following sums be levied for Pay 2010, collectible in 2010, upon taxable
property in the City of Shorewood for the following purposes:
General Fund Operations Levy $4,160,292
Special Levy 616,000
Total General Fund Levy $4
3. That the City Administrator /Clerk is hereby instructed to transmit a certified copy
of this resolution to the County Auditor of Hennepin County, Minnesota.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 7th day of
December, 2009.
C lu ol v'o— "�--
Christine Lizee, Mayor
Date Description
05/15/09 Budget worksheets distributed to staff department heads.
06/05/09 Completed budget worksheets due back to Finance from staff.
06/08/09 Budget discussion — Council philosophy and direction (Council and Staff)
06/22/09 Work- session: General Fund Operating Budget draft (Council and Staff)
07/27/09 Work- session: Additional General Fund session (Council and Staff)
08/10/09 Work - session: Additional General Fund session (Council and Staff)
08/24/09 Regular Council meeting. Council adopts 2010 proposed budget and levy.
09/09/09 Work- session: Utility Rate Study session (Council, staff, consultant)
09/15/09 Proposed budget and levy must be adopted and certified to County Auditor
by this date. State form Payable 2010 PT Form 280 also to be submitted.
10/12/09 Work- session: Utility Rate Study session (Council, staff, consultant)
10/26/09 Work- session: Utility Rate Study session (Council, staff, consultant)
11/09/09 Work - session: CIP Budget session (Council and staff)
11/16/09 Work- session: Enterprise Budget session (Council and staff)
11/23/09 Work- session: All Budgets Final Review (Council and staff)
11/20 -11/24 Counties to mail Notice of Proposed Property Tax by this date.
12/07/09 Truth -In- Taxation Budget Public Nearing. Final 2010 budgets and levy may be adopted.
12/14/09 Regular Council meeting. Final 2010 budgets and levy may be adopted.
12/30/09 Final levy and budgets must be certified to the County Auditor by this date. State forms
Payable 2010 Property Tax Levy Report and PT Form TNT2010 also due.
7
2010 Truth-In-Taxation
1 f
CITY OF SHOREWOOD
CITY -
BUDGET PRESENTATION PURPOSE
77 7 . v r Fly a»,Fw el, i R it.zi �, „""
Present the 2010 City budgets
Discuss the budget and levy changes
Invite public comment
Y
It
CITY OF _SH - - - - -.
U .. GET HIGHLIGHTS
X Levy limits in place for 2010
x Shorewood plans a 0% tax levy increase from 2009
x Budget will use some reserves for funding
x Transfers to Capital Funds are planned
x Expenditures will increase .33 %from 2009
Shorewood tax base decreased about 2%
CITY OF S HORE WOOD 2010
PROPERTY TAX
DISTRIBUT ION
rw
Other school
City;
8 % District
23%
_ 34%
Hennepin
County
35%
12
CITY OF SHORE
BUDGET CALEN
F�, r
x February
+ City council sets goals and priorities
* May &June
+ Departmental budgets prepared
+ Budget worksessions with council & staff
* Juiy & August
+ Budget worksessions
September
Preliminary budgets approved by the City Council and
certified to the county auditor
t - 7
CITE( OAF H QD - -
BY AL
,T
x November
• Proposed, property tax notices mailed by County
• Additional budget work sessions held
x December
• Budget presentation for public comment
• Council adopts'the final budget
Budget and levy is certified to the county
13
411 y UI° HUHh UUU
,: -
GENERAL FUND BUDGET 2009� 2010- -
2.06% DECREASE IN EXPENDITURES TSFRS
a
$6,000000 # "�
3 a�
v i ?
$4,000000
4 $5488 562
$3,006000 �; a $5,375404
a � a
CITY OFSHqREWO
PROP OSE®
REyfNU S 20 9 -R
Proposed
Adopted
Sources
2010
2009
%
Taxes
$4,776,292
$4,776,292
0.0
Licenses /Permits'
- 106,270
196,270
(45.86)
Intergovernmental
65,000
65,000
' 0.00'
Fines /Forfeits
55,000
55,000
0.00
Charges for Service 46,000
46,000 '
0.00
Miscellaneous
128,000
150,000
(14.67)
Transfers In
198,482
200.000
TOTAL:
$5,375,404
$5,488.562
i 2( 06)%
a]
,! VIXI' °,.,.-
7vn
Sources
Charges for
2009
Fines &
- Service
Intergovern-
Forfeits
t'
mental
$1,403,058
(.26)
1% r—-
1,900,625
1,910,572
Licenses/
Public Works
903,940
942,722
Permits
Park &Rec
269,381
202,210
2 %
Capita ITsfrs
i
s&
Use of
Reserves
3%
IWE
15
Proposed
Adopted
Sources
2010
2009
%
General Govt
$ 1,399,458
$1,403,058
(.26)
Public Safety
1,900,625
1,910,572
(.52)
Public Works
903,940
942,722
(4.11)
Park &Rec
269,381
202,210
33.72
Capita ITsfrs
902,000
1.030,000
1( 2.43) '
TOTAL
$5 375 404
(tF nss Fr-1)
to nFwi'
15
IT,U E
Capital Tsfrs
17%
0
CITY OF, SHOREWOOD
TAX LEVY 2009 - 2010:^
- -
0 % INCREASE
$5 000 000
$4,W0,000
�"
.$4000000 -a =�„s. �`. 'irt
E,."•.r..,my'..- .:� ��ti...y.a
i
$3 500 000
y , Oo0 000 $4 776 292
$4 776 292
.
$2 , 500 , 000
x'k
m
e>m m r m marma°�aa� m — �ar�.v
{l•4k rG N *q„�'xC RFURF Y..c R " 'X l "M1
Home
Proposed
Actual
Change
Value
2010
2009
$$
$ 250,000
$ 669
$ 654 !
15
419,000*
1,120
1,096
24
500,000
1,337
1,308
29
750,000
2,173
2,126
47
1,000,000
3,008
2,944
64
firewood median value home 2010
, CDC ,
IM
32
31
30
29
28
27
26
30.42 -
29.822
- -29 331 - -- -
26.89 26.742
- -- 25.887 26.165
25
2003 2004 2005 '2006 2007 2008 2009
M
CITY OF SHO€ E Off_ - -- --- ---- -----------
ENTERPRISE FUNDS
2009-2010
oaa �
e n
In SRSOa
5$000000 _,.s
r Y Y
Sewer
E1,500000 Water Operatiofi9
..��
„�r�”{
xy+'�/
b
' Stormwater Mg"
Water Debt S
CITY OF SHOREWOOD
r�' g rr„ nPsr�xayr, a"'w r
WATER BUDGETS 2010___ ______ __. _
$1,00,000
$800,000
$ 600 , 00 0
s400,000 ,^ Water Operating
R
WATER UDGETS 2010r--- -- — -- _ .
Currently 1,327 connections
Water rate change for 2010 will benefit low-
end users and encourage water conservation.
2010 capital projects ($412,750)
CITY OF SHOREWOOD
SEWER BUDGET 2010
�— - - - --
N
^ 6
r
$2,000,000
�` k` s ..
Y . 4
.:
$2,390884
l
$1,500,000
4
529,454 t � �
�*•�`..i
+ .,� ��*��
�X '
, ,..���
$500,000
t
Eo
2010
2009
li
^V
x Sewer reserves ($1 million) to setup
Community Infrastructure projectfun
Capital improvements of $420,523 include Lift
Station refu'rbs ( #15 & 17)
MCES wastewater charges to increase
Currently 2,824 connections
CITY OF- S.HOREWO.— OD_RECi!CLING & -_
z" °B -.,R R:oeF
STORMWATER BUDGETS 20:10
^ts� t4 cs x�. �..?E e^ °8d z^✓✓f$4"a �^'R°°�°.,m �", 1'?`T, ?^E
• +x$781,800
$roo,000
$510 522 v
"- Szoo,000
, $172,643 " Stormwater Mgmt
$94,700 ,
RE
Recycling
+ Grants ($21,000) from Hennepin Co
+ New recycling contractor for 2010 (E
+ Participation of 1,700 households p
+ City's goal is to increase participatio
+ Rate increase planned. but can be o
changes planned for 201(
NE
U I Y UI bE URL UUL7
e
S ®UTHSHO CENTER U GET t}1
x Southshore Community Center
4- New budget
+ Shorewood assumed management duties mid-year
+. 2010 budget about $57,156
+ Efforts focused on increasing rental revenues
+ Deficit of about $12,000 anticipated for 2010
M
U l T tai° bhuKtvvu u
H k Y
V ALUE IN CITY SERVICES
x Police Protection
x
Fire Protection
Snow Plowing
* Street Maintenance
Parks & Recreation
Building Inspections
Other City Services
Y _
Y
�,
23
The General Fund is used to account for resources traditionally associated with government
which are not required legally or for financial management reasons to be accounted for in other
funds. It normally receives a greater variety and number of taxes and other general revenues
than any other fund. Most of the current day -to -day operations are financed from this fund.
49
CITY OF SHOREWOOD
GENERAL FUND REVENUE AND EXPENDITURE SUMMARY
2010 ADOPTED GENERAL FUND BUDGET
Expenditures
General Government
Mayor and Council
Actual
2007
Actual
2008
Adopted
2009
Y -T -D Oct
20
Projected
2 009
Proposed
2010
Revised
2010
Adopted
2010
$$
Change
%
Change
Revenues and Other Sources
149,180
229,292
173,521
121,660
145,992
180,379
154,362
154,362
(19,159)
- 11.04/
Property Taxes
4,332,741
4,582,601
4,776,292
2,360,483
4,776,292
4,776,292
4,776,292
4,776,292
0
0.00%
Licenses and Permits
256,471
195,420
196,270
116,947
121,399
136,270
106,270
106,270
(90,000)
- 45.86%
Intergovernmental
95,901
78,155
65,000
63,847
66,222
65,000
65,000
65,000
0
0.00/
Fines and Forfeitures
77,777
53,369
55,000
46,158
55,389
55,000
55,000
55,000
0
0.00%
Charges for Service
50,819
50,754
46,000
36,417
43,701
46,000
46,000
46,000
0
0.00%
Miscellaneous Revenue
286,684
176,535
150,000
82,576
99,091
128,000
128,000
128,000
(22,000)
- 14.67%
Total Revenues
5,100,393
5,136,833
5,288,562
2,706,427
5,162,094
5,206,562
5,176,562
5,176,562
(112,000)
-2.12%
Expenditures
General Government
Mayor and Council
63,319
69,721
70,194
52,636
63,164
70,194
64,194
64,194
(6,000)
-8.55%
Administration
149,180
229,292
173,521
121,660
145,992
180,379
154,362
154,362
(19,159)
- 11.04/
General Government
243,848
225,969
267,569
222,481
266,819
275,563
236,419
236,419
(31,150)
- 11.64%
Elections
2,894
47,532
7,211
2,017
2,518
41,029
38,939
38,939
31,728
439.99%
Finance
174,495
164,651
198,837
146,900
183,998
195,675
193,784
193,784
(5,053)
-2.54%
Professional Services
196,880
213,220
205,500
201,910
220,215
207,000
199,000
199,000
(6,500)
- 3.16%
Planning and Zoning
184,854
206,595
213,306
162,935
195,522
204,259
198,960
198,960
(14,346)
-6.73%
Municipal Building
206,645
151,372
266,920
50,252
264,383
315,300
313,800
313,800
46,880
17.56%
Total General Government 1,222,115 1,308,353 1,403,058 960,792 1,342,611 1,489,399 1,399,458 1,399,458 (3,600) -0.26%
Public Safety
Police
1,072,528
1,139,063
1,176,000
1,019,569
1,176,911
1,185,887
1,180,000
1,180,000
4,000
0.34%
Fire Protection
595,947
622,934
600,638
600,450
600,450
600,638
595,482
595,482
(5,156)
-0.86%
Protective Inspection
128,142
137,784
133,934
97,738
119,286
124,752
125,143
125,143
(8,791)
- 6.56%
Animal Control
21,390
0
0
0
0
0
0
0
0
0
Total Public Safety
1,818,007
1,899,780
1,910,572
1,717,758
1,896,647
1,911,277
1,900,625
1,900,625
(9,947)
-0.52%
Public Works
-
City Engineer
132,998
147,576
161,057
110,577
133,697
115,857
111,446
111,446
(49,611)
- 30.80%
Public Works Services
405,010
413,605
420,495
330,133
397,156
414,300
412,985
412,985
(7,510)
-1.79% l
Streets and Roadways
171,221
197,434
190,945
131,069
157,282
190,869
204,107
204,107
13,162
6.89% L....
Snow and Ice Removal
69,189
68,606
86,512
40,104
51,603
85,496
85,974
85,974
(538)
-0.62%
Traffic Control /Street Lights
39,274
46,537
47,600
31,762
41,685
51,049
51,049
51,049
3,449
7.25%
Sanitation /Waste Removal
4,458
9,736
5,545
2,015
3,593
5,549
4,900
4,900
(645)
- 11.63%
Tree Maintenance
29,598
24,351
30,568
13,857
18,844
33,254
33,479
33,479
2,911
9.52%
Total Public Works
851,748
907,845
942,722
659,517
803,860
896,374
903,940
903,940
(38,782)
-4.11%
Culture and Recreation
Parks and Recreation
200,920
229,255
202,210
235,111
278,330
236,759
269,381
269,381
67,171
33.22% ''..
Total Culture and Recreation
200,920
229,255
202,210
235,111
278,330
236,759
269,381
269,381
67,171
33.22%
Total Expenditures
4,092,790
4,345,233
4,458,562
3,573,178
4,321,448
4,533,809
4,473,404
4,473,404
14,842
0.33% '..
Total Revenues Over (Under)
Expenditures 1,007,603 791,600 830,000 (M,5,750) 840,646 672,753 703,158 703,158
CITY OF SHOREWOOD
GENERAL FUND REVENUE AND EXPENDITURE SUMMARY
2010 ADOPTED GENERAL FUND BUDGET
Fund Transfers In
Liquor Fund
Technology Fund
Total Transfers In
Fund Transfers Out
Actual Actual Adopted Y -T -D Oct Projected Proposed Revised Adopted 5$
2007 2008 2009 2009 2009 2010 2010 2010 Change Chc
40,000
40,000
40,000
0
40,000
40,000
18,842
18,842
(21,158)
0
0
0
0
0
0
25,000
25,000
25,000
0
60,000
Stormwater Mgmt Fund
25,000
0
0
0
0 0
0
40,000
40,000
40,000
0
40,000
40,000
43,842
43,842
3,842 9.61%
Equip Replacemt Fund (PW)
175,000
175,000
175,000
Street Reconstr Fund
345,000
645,000
700,000
Park Capital Imp Fund
15,000
15,000
45,000
Public Facilities Fund
50,000
50,000
50,000
Sewer Fund
60,000
0
60,000
Stormwater Mgmt Fund
25,000
0
0
0
0 0
0
0 175,000
175,000
100,000
100,000
(75,000)
0 700,000
700,000
700,000
700,000
0
0 45,000
45,000
42,000
42,000
(3,000)
0 0
0
0
0
(50,000)
0 60,000
60,000
60,000
60,000
0
0 0
0
0
0
0
Total Fund Transfers Out 670,000 885,000 1,030,000 0 980,000 980,000 902,000 902,000 (128,000) - 12.43%
Excess (Deficiency) of Revenues and
Other Financing Sources Over
Expenditures and Other Uses 377,603 (53,400) (160,000) (866,750) (99,354) (267,247) (155,000) (155,000)
Amounts to be Provided from
General Fund Balance (377,603) 53,400 160,000 866,750 99,354 267,247 155,000 155,000
General Fund Balance January 1 3,383,906
3,761,509
3,708,110
3,708,110
3,708,110
3,548,110
3,548,110
3,548,110
General Fund Balance December 31 3,761,509
3,708,110
3,548,110
2,841,359
3,608,756
3,280,863
3,393,110
3,393,110
27
.• . ».
GENERAL FUND SUMMARY OF ESTIMATED REVENUES
2010 ADOPTED GENERAL FUND BUDGET
TAXES:
Taxes -The City levies property taxes to finance the general operating fund that provides municipal governmental services
Fiscal Disparities - Received with taxes above. In 1971, the legislature enacted this law to allow municipalities to share
in metropolitan commercial /industrial growth. A percentage of commercial /industrial taxes are pooled and distributed
and distributed to communities in the metropolitan area.
Special Levy In addition to levy limits, this levy is for Shorewood's share of debt service for the public safety building
and City Hall addition /renovations.
LICENSE /PERMIT FEES:
Rental Housing License Fees -License fees for rental housing units. License is valid for a term of three (3) years.
Liquor License Fees
Other Business Licenses Fees for refuse hauler and tree trimming licenses.
Building Permits - Permit fee based upon valuation of structure according to Uniform Building Code Schedule.
Do¢ Licenses
Other Non- business -Horse permit and alarm permit fees.
INTERGOVERNMENTAL REVENUE:
Market Value Homestead Credit (MVHC1 -A state credit that replaced Homestead Agricultural Credit Aid (HACA) in 2004; a state tax levied by a
municipality that is rebated to the City. The state legislature decided not to make MVHC payments for calendar years
2004- 2006, as part of its budget balancing techniques. There were unallotments of aid in 2009 -2010.
P ERA Aid -A state aid approved in the 1997 legislature to fund an mandated increase in the employer's contributions.
MSA Road Aid - Aid provided by the state to cities over 5,000 in population to maintain designated MSA roads; funded from gas tax revenues.
CHARGES FOR SERVICES:
General Government
The City provides services to the public for which a charge is collected such as assessment searches, map sale, planning fees.
Includes rental income from residential property.
E ngineerine - Fees charged to other City funds and developers for engineering services.
Recreation - Fees charged for park maintenance and Crescent Beach charges,
FINES & FORFEITS - Fines imposed for traffic & ordinance violations.
MISC. REVENUES -Revenue from a variety of sources such as interest income,
dry hydrant charges, and other miscellaneous revenues.
TRANSFERS FROM OTHER FUNDS - Transfers from other funds, usually the liquor fund.
GENERAL FUND RESERVES - Fund Balance allocated for 2010 budget purposes.
W
CITY OF SHOREWOOD
GENERAL FUND SUMMARY OF ESTIMATED REVENUES
2010 ADOPTED GENERAL FUND BUDGET
Actual
Actual
Adopted
YTD Oct
Projected
Proposed
Revised
Adopted
$
V.
REVEN
2007
2008
2009
2009
2009
2010
2010
2010
Change
Change
Taxes
General Property
3,663,362
3,909,841
4,158,672
2,302,477
4,100,665
4,158,672
4,160,292
4,160,292
1,620
0.04%
Fiscal Disparities
108,244
117,683
0
58,007
58,007
0
0
0
0
0.00%
Special Levy
561,135
555,078
617,620
0
617,620
617,620
616,000
616,000
(1,620)
-0.26%
Total Taxes
4,332,741
4,582,601
4,776,292
2,360,483
4,776,292
4,776,292
4,776,292
4,776,292
0
0.00%
License /Permits
Rental Housing
2,620
1,980
500
840
1,008
500
500
500
0
0.00%
Tobacco
1,000
750
1,000
1,000
1,000
1,000
1,000
1,000
0
0.00%
Alcoholic Beverages
14,743
8,510
8,820
8,320
8,320
8,820
8,820
8,820
0
0.00%
Others - Business
2,739
3,244
1,000
1,130
1,130
1,000
1,000
1,000
0
0.00%
Building Permits
231,436
176,679
180,000
102,955
106,750
120,000
90,000
90,000
(90,000)
- 50.00%
Tree Trimming Licenses
570
540
450
210
210
450
450
450
0
0.00%
Dog Licenses
3,288
3,667
3,500
2,442
2,931
3,500
3,500
3,500
0
0.00%
Others -Misc.
75
50
1,000
50
50
1,000
1,000
1,000
0
0.00%
Total License /Permits
256,471
195,420
196,270
116,947
121, 399
136,270
106,270
106,270
(90,000)
- 45.86%
Inter - governmental Revenues
State Aids
Mkt Value Credit Aid
32,995
15,206
0
0
0
0
0
0
0
0.00%
PERA Aid
4,751
4,751
5,000
2,376
4,751
5,000
5,000
5,000
0
0.00%
MSA Road Aid
58,
58,198
60,000
61,471
61,471
60,000
60,000
60,000
0
0,00%
Total State Aids
95,901
78,155
65,000
63,847
66,222
65,000
65,000
65,000
0
0.00%
Total Inter- governmental
95,90
78,155
65,000
63,847
66,222
65,000
65,000
65,000
0
0.00%
Charges For Service
General Government
15,899
20,989
15,000
9,022
10,827
15,000
15,000
15,000
0
0.00%
Engineering
0
0
0
0
0
0
0
0
0
0.00%
Recreation
34,920
29,765
31,000
27,395
3
31,000
31,000
31,000
0
0.00%
Total Charges for Service
50,819
50,754
46,000
36,417
43,701
46,000
46,000
46,000
0
0.00%
Fines & Forfeits
77,777
53,369
55,000
46,158
55,389
55,000
55,000
55,000
0
0.00%
Misc. Revenues
286,684
176,535
150,000
82,576
99,091
128,000
128,000
128,000
(22,000)
- 14.67%
Total Revenues Before Tsfrs
5,100,392
5,136,833
5,288,562
2,706,427
5,162,093
5,206,562
5,176,562
5,176,562
(112, 000)
-2.12
Transfers
From General End Rsys
0
0
160,000
0
160,000
160,000
155,000
155,000
(5,000)
-3.13%
From Technology Fund
0
0
0
0
0
0
25,000
25,000
25,000
-
From Liquor Fund
40,000
0
40,000
0
40,000
40,000
18,842
18,842
(21,158)
- 52.90%
Total Transfers
40,000
0
200,000
0
200,000
200,000
198,842
198,842
(1,158)
-0.58%
Total Revenues & Transfers
5,140,392
5,136,833
5,488,562
2,706,427
5,362,093
5,406,562
5,375,404
5,375,404
(113,158)
-2.06%
Other Funding Sources
0
0
0
0
0
0
0
0
0
0.00%
Total Revenues
$5,14
$ 5, 1 36,833
$5,488,562
52,706..
$5,362,093
$5,406,562
$5,375,404
$5,375,404
(113,158)
-2.06%
CITY OF SHOREWOOD
2010 GENERAL FUND REVENUES & EXPENDITURES
CITY OF SHOREWOOD
ADOPTED 2010 GENERAL FUND REVENUES
Charges For
Service 1% Tsfrs & Misc
Fines & Forfeits 3 % _
1%
Use of Re ves ser
3%
Intergov't
Revenue
1%
Licenses &
Permits
2%
Property Taxes
87%
CITY OF SHOREWOOD
ADOPTED 2010 GENERAL FUND EXPENDITURES
Capital Tsfrs'
r 17%
Parks I I - Genera Gov't
_5% 26/°
Public Works
17%
Other Public
Safety Fire
2% 1 1 -
Police
22%
M
CITY OF SHOREWOOD
GENERAL FUND SUMMARY OF EXPENDITURES & TRANSFERS OUT
2010 ADOPTED GENERAL FUND BUDGET
Actual Actual Adopted Y -T -D Oct Projected Proposed Revised Adopted $$
2007 2008 2009 2009 2009 2010 2010 2010 Change Chc
Expenditures
General Government
Mayorand Council
63,319
69,721
70,194
52,636
63,164
70,194
64,194
64,194
(6,000)
-8.55%
fire Protection
Administration
149,180
229,292
173,521
121,660
145,992
180,379
154,362
154,362
(19,159)
- 11.04%
128,142
General Government
243,848
225,969
267,569
222,481
266,819
275,563
236,419
236,419
(31,150)
- 11.64%
0
Elections
2,894
47,532
7,211
2,017
2,518
41,029
38,939
38,939
31,728
439.99%
1,910,572
Finance
174,495
164,651
198,837
146,900
183,998
195,675
193,784
193,784
(5,053)
-2.54%
323,330
Professional Services
196,880
213,220
205,500
201,910
220,215
207,000
199,000
199,000
(6,500)
-3.16%
133,697
Planning and Zoning
184,854
206,595
213,306
162,935
195,522
204,259
198,960
198,960
(14,346)
-6.73%
414,300
Municipal Building
206,645
151,372
266,920
50,252
264,383
315,300
313,800
313,800
46,880
17.56%
100,000
- Capital Tsfr: 5795 CClub Rd
110,000
50,000
110,000
0
11 0,000
60,000
60,000
60,000
(50,000)
- 45.45%
204,107
Total General Government 1,332,115 1,358,352 1,513,058 960,792 1,452,611 1,549,399 1,459,458 1,459,458 (53,600) -3.54%
Public Safety
Police
1,072,528
1,139,063
1,176,000
1,019,569
1,176,911
1,185,887
1,180,000
1,180,000
4,000
0.34%
fire Protection
595,947
622,934
600,638
600,450
600,450
600,638
595,482
595,482
(5,156)
-0.86%
Protective Inspection
128,142
137,784
133,934
97,738
119,286
124,752
125,143
125,143
(8,791)
-6.56%
Animal Control
21,390
0
0
0
0
0
0
0
0
0
Total Public Safety
1,818,007
1,899,781
1,910,572
1,717,758
1,896,647
1,911,277
1,900,625
1,900,625
(9,947)
-0.52%
Public Works
244,255
247,210
235,111
323,330
281,759
311,381
311,381
64,171
25.96%
City Engineer
132,998
147,576
161,057
110,577
133,697
115,857
111,446
111,446
(49,611)
- 30.80%
Public Works Services
405,010
413,605
420,495
330,133
397,156
414,300
412,985
412,985
(7,510)
-1.79%
- Capital Tsfr. Equip /Strmwtr
200,000
175,000
175,000
0
175,000
175,000
100,000
100,000
(75,000)
- 42.86%
Streets and Roadways
171,221
197,434
190,945
131,069
157,282
190,869
204,107
204,107
13,162
6.89%
- Capital Tsfr: Street Imprvs.
345,000
645,000
700,000
0
700,000
700,000
700,000
700,000
0
0.00%
Snow and Ice Removal
69,189
68,606
86,512
40,104
51,603
85,496
85,974
85,974
(538)
-0.62%
Traff ic Cntrl /Street Lights
39,274
46,537
47,600
31,762
41,685
51,049
51,049
51,049
3,449
7.25%
Sanitation /Waste Removal
4,458
9,736
5,545
2,015
3,593
5,549
4,900
4,900
(645)
- 11.63%
Tree Maintenance
29,598
24,351
30,568
13,857
18,844
33,254
33,479
33,479
2,911
9.52%
Total Public Works
1,396,748
1,727,845
1,817,722
659,517
1,678,860
1,771,374
1,703,940
1,703,940
(113,782)
-6.26%
Culture and Recreation
Parks and Recreation
200,920
229,255
202,210
235,11.1
278,330
236,759
269,381
269,381
67,171
33.22%
-Cap Tsfr: Park Capital Imps.
15,000
15,000
45,000
0
45,000
45,000
42,000
42,000
(3,0 00)
-6.6
Total Culture and Recreation
215,920
244,255
247,210
235,111
323,330
281,759
311,381
311,381
64,171
25.96%
Total Expenditures &Transfers 4,762,791 5,230,233 5,488,562 3,573,178 5,351,448 5,513,809 5,375,404 5,375,404 (113,158) -2.06%
CaI
Mayo and Council
FUND: 101 GENERAL
I��x:1atl ffilIa a a il 1a LTA ►:3xr [•]
DEPARTMENT MISSION: To establish the policies and priorities for the city, allocate the
necessary resources to achieve the stated priorities, and provide general direction to the administrator
in policy implementation.
DEPARTMENT DESCRIPTION / PURPOSE:
The Mayor and Council meet twice monthly, and in periodic work - sessions, to provide overall direction
for the city and establish the priorities that pertain to services provided to residents. The mayor and
council adopt policies and ordinances and provide staff with the necessary resources in which to carry
out these priorities, goals, and policies. The city council also sits as the Shorewood Economic
Development Authority (EDA).
P11101PlXTITA Tli (I_yfiv* i
• Ensure the success of the SouthShore Community Center.
• Provide support and resources to accomplish the park improvement program.
• Provide support and resources to continue the road improvement program.
• Determine best use of liquor funds.
2010 ONGOING COMMITMENTS:
• Work with staff to establish annual goals and priorities for the city.
• Strategic planning and direction.
• Development and approval of the budget.
• Meet at least annually with advisory commissions.
• Regular meetings of the council
SIGNIFICANT CHANGES AFFECTING BUDGET:
Reduction in mileage and conferences by $1,000.
Reduction in recognition event funds from $5,000 to $2,500.
W
FUND: 101
DEPARTMENT:
Mayor and
Council
16,794
13,995
16,794
16,794
DEPT 41110
BUDGET
Actual
Actual
Actual
Adopted
YTD Oct
Projected
Proposed
Revised Adopted
ITEM
2006
2007
2008
2009
2009
2009
2010
201 2 010
Staffing
16,794
16,794
16,255
16,794
13,995
16,794
16,794
16,794
16,794
Supplies /Materials
1,127
1,402
2,478
1,400
3,064
3,677
1,400
1,200
1,200
Support Services
43,039
45,123
50,988
52,000
35,578
42,693
52,000
46,200
46,200
Council Contingency
0
0
0
0
0
0
0
0
Capital Outlay
0
0
0
0
0
0
0
0
0
Transfers
0
0
0
0
0
0
0
0
0
TOTAL
60,960
63,319
69,721
70,194
52,636
63,164
70,194
64,194
64,194
STAFFING:
Part time:
Mayor
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
Councilmembers
4.00
4.00
4.00
4.00
4.00
4.00
4.00
4.00
4.00
w
Administration
FUND: 101 GENERAL
DEPARTMENT NUMBER: 41300
DEPARTMENT MISSION: To provide guidance and support to the city council in the development
of policies and goals and to ensure the direction and priorities established by the city council are carried
out in an efficient and effective manner.
DEPARTMENT DESCRIPTION / PURPOSE:
The Administration department provides support to the council in the development and implementation
of policy and priorities. The department ensures the council receives complete information in order to
make sound policy decisions on behalf of the city; and also provides legislative support and leadership to
other departments in an effort to achieve the stated goals.
2010 NEW INITIATIVES:
• Implementation of the employee evaluation system.
• Implementation of the SouthShore Community Center business plan.
• Develop and implement method for greater resident input on major city issues.
2010 ONGOING COMMITMENTS:
The department has the ongoing responsibility in the preparation of council agendas, managing the
budget process, community relations, long range planning, personnel management, contract
management and legislative support and liaison.
SIGNIFICANT CHANGES AFFECTING BUDGET:
Reduction in merit increase pool of $24,000 (to $0 for 2010).
Reduction in travel, conference, and school of $1,800.
Reduction in contract services of $500.
Replacement computer (1) to be funded via transfer from the Technology Fund.
M1
FUND: 101
DEPARTMENT: Administration
DEPT 41300
BUDGET
Actual
Actual
Adopted
YTD Oct
Projected
Proposed
Revised
Adopted
ITEM
2007
2008
2009
2009
2009
2010
2010
2010
Staffing
144,631
227,601
167,371
118,252
141,903
171,229
147,712
147,712
Supplies /Materials
0
81
200
40
48
200
0
0
Support Services
4,549
1,610
5,950
3,368
4,041
6,450
4,150
4,150
Capital Outlay
0
0
0
0
0
2,500
2,500
2,500
Transfers
0
0
0
0
0
0
0
0
TOTAL
149,180
229,292
173,521
121,660
145,992
180,379
154,362
154,362
STAFFING:
Full Time:
Admistrator /Clk
1.00
1.00
1.00
1.00
1.00
1.00
1,00
1.00
Exec Sec /Dep Clk
.33
.25
.25
.25
.25
.25
.25
.25
35
1d1 11 11y9e1�l4AIM
DEPARTMENT NUMBER: 41400
DEPARTMENT MISSION: To strive to be responsive in providing neat and accurate information in
an honest and efficient manner to residents, the city council, contractors, staff, and the general public,
in an effort to present a high - quality image of the city.
DEPARTMENT DESCRIPTION / PURPOSE:
This department provides day -to -day management of the city office including reception and clerical
duties, general office equipment and supply purchases and service. Responsible for the preparation of
city council meeting agenda packets and recording and transcription services for council meetings; also
responsible for various licensing functions; and oversees the city communications. Official keeper of
permanent records and oversees the document imaging system; publishes legal notices; maintains
employee handbook, position descriptions and performance evaluation forms.
2010 NEW INITIATIVES:
• Develop, enhance and increase communications within the community through the website,
newsletter, Facebook, and other communication tools.
2010 ONGOING COMMITMENTS:
• Provide timely information for general information requests.
• Continue web site improvements and tools for communication with city hall.
• Monthly city newsletter production.
• Maintain city government records; including scanning / disposal per record retention schedule.
• Maintain updates to employee handbook and city code.
SIGNIFICANT CHANGES AFFECTING BUDGET:
Reduction of part-time wages for scanning assistance and front desk help ($10,000)
Reduction of conferences and training budget ($1,000)
Replacement Computers (1) to be funded via transfer from the technology fund.
W
FUND: 101 DEPARTMENT: General Government /City Clerk
DEPT 41400
BUDGET
Actual
Actual
Adopted
YTD Oct
Projected
Proposed
Revised
Adopted
ITEM
2007
2008
2009
2009
2
2010
2010
2010
Staffing
192,411
177,187
202,149
176,851
212,221
219,783
181,639
181,639
Supplies /Materials
18,753
20,049
21,000
15,088
19,256
19,975
19,975
19,975
Support Services
32,116
28,733
36,920
24,001
28,802
33,305
32,305
32,305
Capital Outlay
568
0
7,500
6,540
6,540
2,500
2,500
2,500
Transfers
0
0
0
0
0
0
0
0
TOTAL
243,848
225,969
267,569
222,481
266,819
275,563
236,419
236,419
STAFFING:
Full time:
Exec Sec /Dep Clk
.75
.55
.70
.70
.70
.55
.55
.55
Parks Secretary
.58
.65
.65
.65
.65
.65
.30
.30
Secretary /Receptionist
.78
.60
.60
.60
.60
.60
.60
.60
Part time:
Communications Tech. 0.57 0.57 0.57 037 0.57 0.40 0.40 0.40
Website Maint. 0.20 0.20 0.20 0.20 0.20 0.40 0.40 0.40
Temporary Receptionist
37
FUND: 101 GENERAL
•_'e: u_k , , •
DEPARTMENT MISSION: To provide accurate and timely elections in compliance with state law.
DEPARTMENT DESCRIPTION / PURPOSE:
This department provides for the preparation and supervision of state and federal primary and general
elections, city general elections, and special elections.
2010 NEW INITIATIVES:
• 2010 is an election year
• Attend training at the state and county level on new legislation relating to elections.
• Provide training to election judges on new legislation.
• Update all materials and supplies and equipment to incorporate new legislation.
2010 ONGOING COMMITMENTS:
• Provide required training sessions for election judges.
• Staff to attend training sessions and meetings provided by Secretary of State office and
Hennepin County.
• Prepare polling places for election day.
• Maintain election records in accordance with state laws.
SIGNIFICANT CHANGES AFFECTING BUDGET:
• 2010 is an election year (2009 was not).
FUND: 101
BUDGET
ITEM
DEPARTMENT: Elections
Actual Actual
2007 2008
Adopted
2009
YTD Oct
2009
Projected
2009
Proposed
2010
DEPT 41410
Revised Adopted
2010 2010
Staffing
322
37,678
4,881
748
898
32,179
30,689
30,689
supplies /Materials
2,540
5,120
2,300
1,244
1,590
4,950
4,950
4,950
Support Services
31
4,734
30
25
30
2,700
2,700
2,700
Capital Outlay
0
0
0
0
0
1,200
600
600
Transfers
0
0
0
0
0
0
0
0
TOTAL
2,893
47,532
7,211
2,017
2,518
41,029
38,939
38,939
STAFFING:
Full time:
Exec Sec /Dep Clk
Part time:
Election Judges
0.10 0.20 0.05 0.05 0.05 0.20 0.20 0.20
0 65 0 0 0 65 65 65
RE
t
FUND: 101 GENERAL
DEPARTMENT MISSION: To present accurate, timely, and complete information in an
understandable and friendly manner to the council, residents, and staff of the city; and to protect and
manage the assets of the city as directed by the city council.
DEPARTMENT DESCRIPTION / PURPOSE:
The finance department is responsible for processing all financial transactions of the city in accordance
with federal, state and local laws; in compliance with generally accepted accounting principles.
Transactions include accounts payable, accounts receivable, payroll, investments, utility billing, special
assessments, and financial reporting. The finance department also produces the following documents,
with the assistance of other city departments: the annual operating budget, the Comprehensive Annual
Financial Report (CAFR), and the five -year Capital Improvement Program (CIP).
2010 NEW INITIATIVES:
• Comprehensive review of all finance policies.
• Development of financing plans for the City's comprehensive road program.
• Financial forecasting and long -range financial condition analysis.
2010 ONGOING COMMITMENTS:
• Prepare annual budget document.
• Coordinate the annual city audit.
• Prepare CAFR documents for submittal to GFOA Certificate of Achievement program.
• Review debt issues and make recommendations on debt structure.
• Review, update, and maintain financial policies and procedures.
• Manage the city's investment portfolio within the investment policy guidelines.
SIGNIFICANT CHANGES AFFECTING BUDGET:
Tuition Reimbursement decreased by $1,000.
all
FUND: 101 DEPARTMENT: Finance
DEPT 41500
BUDGET
ITEM
Actual
2007
Actual
2008
Adopted
2009
YTD Oct
2009
Projected
2 009
Proposed
2010
Revised
2010
Adopted
2010
Staffing
139,037
154,684
177,637
135,429
167,674
177,975
178,584
178,584
Supplies /Materials
5,338
5,914
8,200
6,854
8,485
7,700
7,700
7,700
Support Services
3,083
4,053
8,500
2,939
3,639
8,500
7,500
7,500
Capital Outlay
27,040
0
4,500
1,678
4,200
1,500
0
0
Transfers
- 0
0
0
0
0
0
0
0
TOTAL
174,498
164,651
198,837
146,900
183,998
195,675
193,784
193,784
STAFFING:
Finance On
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
Sr Acctg Clerk
.85
.75
.75
.75
.75
.75
.75
.75
Acctg. Clerk
5
.0
.0
.0
.0
.0
.0
.0
FIX
FUND: 101 GENERAL
DEPARTMENT NUMBER: 41600
DEPARTMENT MISSION: To provide quality legal, assessing, and auditing and other contractual
services to support the general administration and operations of the city.
DEPARTMENT DESCRIPTION / PURPOSE:
The city contracts with several different firms and organizations to provide necessary support services.
Assessing services provide property valuation services for tax purposes and are obtained through a
contract with Hennepin County. Legal services, both criminal and civil, are contracted out and include
general counsel, litigation, and prosecution of criminal matters. Auditing services are provided by an
independent CPA firm to ensure proper fiscal accountability.
f�Z�F [�P I �LiR f i• l i d /a� Y lTl �� I
• The city does not have any major new initiatives in this area that will impact the budget.
2010 ONGOING COMMITMENTS:
• Annual property assessment services provided are based on a contract with Hennepin County
approved by the city council.
• Annual financial audit as required by MN statutes.
• Legal matters involving policy and ordinance advice and regular prosecution of criminal acts.
SIGNIFICANT CHANGES AFFECTING BUDGET:
Assessing services are expected to increase by $4,000.
Miscellaneous services reduction of $10,000.
Civil Attorney retainer rate to change, based on actual time during first year of the agreement with the
new firm, Kennedy and Graven.
FIN
FUND: 101
BUDGET
ITEM
DEPARTMENT:
Actual
2007
Professional Services
Actual Adopted
2008 2009
YTD Oct
2009
Projected
2009
Proposed
2010
DEPT 41600
Revised Adopted
2010 2010
Staffing
0
0
0
0
0
0
0
0
Supplies /Materials
0
0
0
0
0
0
0
0
Support Services
196,880
213,220
205,500
201,910
220,215
207,000
199,000
199,000
Capital Outlay
0
0
0
0
0
0
0
0
Transfers
0
0
0
0
0
0
0
0
TOTAL
196,880
213,220
205,500
201,910
220,215
207,000
199,000
199,000
STAFFING:
m
Planning Zoning
FUND: 101 GENERAL
DEPARTMENT NUMBER: 41910
DEPARTMENT MISSION: To guide and control the physical development and redevelopment of
the community. Coordinate and implement long -range city -wide and area planning activities.
DEPARTMENT DESCRIPTION / PURPOSE: This department is responsible for the review of
development proposals, preparing and updating the Comprehensive Plan and other long -range planning
activities. It provides for administration and enforcement of the city's zoning codes, and the preparation
and upkeep of zoning, subdivision, floodplain, and other planning and zoning related ordinances. A
primary purpose of the department is to guide the development review process consistent with council
goals and objectives. In addition to public participation and review by the planning commission and city
council, this department coordinates the development review by all other city departments and
government agencies with jurisdiction over projects. A primary activity in this area is to review and
update the city's environmental standards, and ensure that new development and redevelopment occur
in an environmentally sensitive manner to preserve and enhance the city's natural resources.
2010 NEW INITIATIVES:
• Increase interactivity with residents
• Update /adopt regulations relative to mixed use development
• Implement actions /projects identified in 2009 comprehensive plan
• Prepare complete physical and socio- economic inventory of community
• Initiate requirement of electronic application submittals
2010 ONGOING COMMITMENTS:
• Update /enhance city maps
• Update /enhance procedure information and handouts
• Maintain and expedite the development review process
SIGNIFICANT CHANGES AFFECTING BUDGET:
Reduce contractual services by $3,500 by staff taking commission minutes.
Reduce conferences /training by $2,100.
,
FUND: 101
BUDGET
ITEM
DEPARTMENT: Planning
Actual Actual
2007 2008
& Zoning
Adopted
2009
YTD Oct
2009
Projected
2009
Proposed
2010
DEPT 41910
Revised Adopted
2010 2010
Staffing
169,864
192,979
199,601
156,878
188,254
192,704
193,605
193,605
Supplies /Materials
1,659
1,310
1,755
1,580
1,896
1,105
655
655
Support Services
13,330
9,986
11,950
4,011
4,813
10,450
4,700
4,700
Capital Outlay
0
2,320
0
465
558
0
0
0
Transfers
0
0
0
0
0
0
0
0
TOTAL
184,553
206,595
213,306
162,935
195,522
204,259
198,960
198,960
STAFFING:
Full time:
Planning Dir .95 .97 .97 .97 .97 .97 .97 .97
Planning Asst. 1.00 1.00 1.00 1.00 1.00 0.90 0.90 0.90
Part Time:
Clerical -- -- -- -- --
LEI
Municipal u l in
FUND: 101 GENERAL
• • •I
DEPARTMENT MISSION: To provide for the physical operation of the city office building
DEPARTMENT DESCRIPTION / PURPOSE:
This department provides for the physical operation of the city office building; utilities; maintenance of
office equipment and the building structure. General liability, property, and casualty insurance coverage
is also provided under this department.
2010 NEW INITIATIVES:
• Building Official to oversee and coordinate maintenance.
2010 ONGOING COMMITMENTS:
• Identify facility maintenance needs.
• Identify options for maximum utilization of office space.
• Maintain facilities at current level or better utilizing staff to reduce maintenance costs.
• Promote community programs that enhance public facilities, such as "Adopt -A- Garden ".
• Final year of debt service transfer for purchase of 5795 Country Club Road residence.
SIGNIFICANT CHANGES AFFECTING BUDGET:
Equipment maintenance increase of $26,000 for the computer support agreement with WarnerConnect.
(This increase is expected to be off -set by reductions in telephone expense.)
Replacement copier - $20,000, to be funded via a transfer from the technology fund.
46
FUND: 101
DEPARTMENT: Municipal Building- City Hall
DEPT 41940
BUDGET
Actual
Actual
Adopted
YTD Oct
Projected
Proposed
Revised
Adopted
ITEM
2007
2008
2009
2009
2009
2010
2010
2010
Staffing
0
0
0
0
0
0
0
0
Supplies /Materials
34,518
26,532
26,300
21,626
25,951
54,800
54,800
54,800
Support Services
100,227
116,950
139,500
28,626
137,312
137,500
133,000
133,000
Capital Outlay
71,899
7,890
101,120
0
101,120
123,000
126,000
126,000
Transfers
110,000
50,000
110,000
0
60,000
60,000
60,000
60,000
TOTAL
316,644
201,372
376,920
50,252
324,383
375,300
373,800
373,800
STAFFING:
47
FUND: 101 GENERAL
DEPARTMENT NUMBER: 42100
DEPARTMENT MISSION: To deliver unparalleled police service by sustaining an organizational
philosophy that fosters pride, dedication, and excellence among department personnel. This, in turn,
nurtures innovative problem solving, community partnerships, and proactive crime suppression that
enhances the quality of life in the cities of Excelsior, Greenwood, Shorewood, and Tonka Bay.
DEPARTMENT DESCRIPTION / PURPOSE: The South Lake Minnetonka Police Department (SLMPD) is a
joint powers entity organized under MN Statute 479, by the cities of Excelsior, Greenwood, Shorewood,
and Tonka Bay to provide member communities with law enforcement services. The SLMPD patrol
division provides regular proactive patrol in each of the member communities 24 hours a day, 365 days
a year and responds to 911 calls. The investigation unit provides follow -up investigations in an effort to
resolve the crime and initiate prosecution of the crime. Officers also respond to medical emergencies to
provide initial care and assistance to injured persons.
Officers work with the Minnetonka school district on educational activities such as CounterAct, a
substance abuse prevention program. The department has an active community service officer program
that provides animal control services to the community and provides assistance to officers in areas such
as traffic control, parking enforcement, and where a licensed peace officer is not required.
2010 NEW INITIATIVES:
• TBD
2010 ONGOING COMMITMENTS:
• Provide regular patrols and proactive enforcement of state and local laws.
• Investigation of criminal incidents in Shorewood.
• Operation of the emergency operations center.
• Deployment of the speed cart in areas and neighborhoods where speeding is a concern.
SIGNIFICANT CHANGES AFFECTING BUDGET:
The only potential change is in the cost of fuel and ammunition. Otherwise, the SLMPD budget is rather
flat from 2009 to 2010. Costs are allocated to each participating city on a set percentage basis.
Shorewood's share of the SLMPD budget for the period 2007 — 2011 is 50 %.
FUND: 101
DEPARTMENT: Police
DEPT 42100
BUDGET
Actual
Actual
Adopted
YTD Oct
Projected
Proposed
Revised
Adopted
ITEM
2007
2008
2009
2009
2009
2010
2010
2010
Staffing
0
0
0
0
0
0
0
0
Supplies /Materials
59
0
0
0
0
0
0
0
Support Services
822,962
895,059
943,000
786,629
943,971
950,887
950,000
950,000
Capital Outlay
249,508
244,004
233,000
232,940
232,940
235,000
230,000
230,000
Transfers
0
0
0
0
0
0
0
0
TOTAL
1,072,529
1,139,063
1,176,000
1,019,569
1,176,911
1,185,887
1,180,000
1,180,000
STAFFING:
Chief
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
Deputy Chief
1.00
1.00
1.00
0.00
0.00
0.00
0.00
0.00
Lieutenant
0.00
0.00
0.00
1.00
1.00
1.00
1.00
1.00
Detectives
2.00
2.00
2.00
2.00
2.00
2.00
2.00
2.00
Patrol Sergeants
3.00
3.00
3.00
3.00
3.00
3.00
3.00
3.00
Patrol Officers
7.00
7.00
7.00
7.00
7.00
7.00
7.00
7.00
Community Service Supervisor
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
Office Administrator
1.20
1.20
1.00
1.00
1.00
1.00
1.00
1.00
Office Specialist (2 -PT)
1.00
1.00
1.15
1.15
1.15
1.15
1.15
1.15
Community Service Offi (3 - PT)
1.00
1A0
1.00
1.00
1.00
1.00
1.00
1.00
Total FTE's
18.20
18.20
18.15
18.15
18.15
18.15
18.15
18.15
o
MEW
FUND: 101 GENERAL
DEPARTMENT NUMBER: 42200
DEPARTMENT MISSION: To protect and enhance the quality of life of those who live, work and
play within our community. This mission is achieved through fire suppression, emergency medical
services, fire prevention, community awareness, hazardous material mitigation and disaster response.
DEPARTMENT DESCRIPTION / PURPOSE:
The Excelsior Fire District (EFD) is a joint powers organization created and operated under MN Statute
479 and serves the cities of Deephaven, Excelsior, Greenwood, Shorewood, and Tonka Bay. The EFD is
governed by a five member board consisting of one elected official from each member city. The board
establishes the budget and policy direction of the EFD. The fire chief is appointed to carry out the
policies and mission. The city administrators from each member city serve on the operations committee
and work with the chief to make the department a success. Shorewood also contracts for fire service
from the Mound fire department to provide fire protection to residents living on Enchanted and Shady
Islands.
The fire departments provide fire suppression /investigation services; first responder /emergency medical
services; and assist with water rescue operations. A key component is education and prevention;
therefore the district has a full -time fire inspector to ensure homes and businesses are in compliance
with state fire code; the position also provides educational opportunities to schools.
2010 NEW INITIATIVES:
• TBD
2010 ONGOING COMMITMENTS:
• Provide responses to calls for fire service
• Fire inspections
• Train staff
• Maintain fire equipment.
SIGNIFICANT CHANGES AFFECTING BUDGET:
The major change in the EFD's 2010 budget is a required contribution to the Fire Relief Association in
the amount of $120,000. The Fire Board used a combination of cuts to the operating budget, operating
fund reserves, and facility fund reserves to cover this expense.
This resulted in a 0% increase in the member cities' contributions, including Shorewood, to the district
for the 2010 EFD budget.
�'
FUND: 101
DEPARTMENT: Fire Protection
DEPT 42200
BUDGET
Actual
Actual
Adopted
YTD Oct
Projected
Proposed
Revised
Adopted
ITEM
2007
2008
2009
2009
2009
2010
2010
2010
Staffing
0
0
0
0
0
0
0
0
Supplies /Materials
0
0
0
0
0
0
0
0
Support Services
291,368
319,411
316,138
323,180
323,180
316,138
315,858
315,858
Capital Outlay
304,579
303,524
284,500
277,270
277,270
284,500
279,624
279,624
Transfers
0
0
0
0
0
0
0
0
TOTAL
595,947
622,934
600,638
600,450
600,450
600,638
595,482
595,482
EFD STAFFING:
Chief (F /T)
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
Fire Inspector (F /T)
1.25
1.25
1.25
1.00
1.00
1.00
1.00
1.00
Firefighters (Paid -on -call)
41.00
41.00
46.00
46.00
46.00
46.00
46.00
46.00
Admin Support (P /T)
.25
.5
.5
.5
.5
.5
.5
.5
51
FUND: 101 GENERAL
DEPARTMENT NUMBER: 42400
DEPARTMENT MISSION: To safeguard life, health, property and public welfare by enforcing
construction, safety, and building codes through plan review and inspections.
DEPARTMENT DESCRIPTION / PURPOSE:
Protective Inspections provides the following services: plan review, issuance of permits, field inspections
for building construction projects; inspection observation for zoning code enforcement and property
maintenance; inspection and monitoring of the city's rental housing program; and monitors
environmental measures such as erosion control and tree replacement /reforestation. The department
is also responsible for managing the long -term maintenance of city -owned buildings.
F111G7!I Wiil I LI I r1l_Vlll *5
• Oversee and coordinate facilities maintenance.
2010 ONGOING COMMITMENTS:
• Ensure compliance with property maintenance and rental housing regulations, in conjunction
with the planning and zoning department.
• Offer property maintenance and code information to the public through the website and
newsletter.
• Provide the following services in a timely, professional manner: building plan review, building
inspections and zoning /property maintenance inspections.
• Improve the coordination of plan review among various departments, including planning,
engineering, and fire.
SIGNIFICANT CHANGES AFFECTING BUDGET:
None.
M
FUND: 101
DEPARTMENT:
Protective Inspection
122,484
95,597
114,716
117,552
DEPT 42400
BUDGET
Actual
Actual Adopted
YTD Oct
Projected
Proposed
Revised
Adopted
ITEM
2007
2008 2009
2009
2009
2010
2010
2010
Staffing
118,166
130,391
122,484
95,597
114,716
117,552
117,943
117,943
Supplies /Materials
291
5
750
0
0
400
400
400
Support Services
9,685
7,388
10,700
2,141
2,569
6,800
6,800
6,800
Capital Outlay
0
0
0
0
2,000
0
0
0
Transfers
0
0
0
0
0
0
0
0
TOTAL 128,142 137,784 133,934 97,738 119,286 124,752 125,143 125,143
STAFFING
Full time:
Building Official
1.00
1.00
1.00
1.00
1.00
1.00
1.00
Planning Dir
.03
.03
.03
.03
.03
.03
.03
Planning Asst
.20
.20
.20
.20
.10
.10
.10
Secretary/Recept
.10
.10
.10
.10
.10
.10
.10
Parks Secretary
.05
.05
.05
.05
.05
.05
.OS
53
FUND: 101 GENERAL
DEPARTMENT NUMBER: 43010
DEPARTMENT MISSION: To strive to provide effective and timely engineering and construction
management services for the city; and to protect and enhance the infrastructure of the city as directed
by the city council.
DEPARTMENT DESCRIPTION / PURPOSE:
This department is responsible for general engineering services in the city, including: development and
implementation of the Capital Improvement Program (CIP); design and construction of public
infrastructure improvement projects; review development proposals and plans; stormwater
management and drainage plans; erosion control plans; and traffic management; all in accordance with
city standards and good engineering practices. This position also serves as a liaison between the various
government agencies.
2010 NEW INITIATIVES:
• Coordination and technical provisions for creation of GPS data bases.
• Nelsine, Meadowview, Wild Rose, and Smithtown Lane street rehabilitation projects.
• Sanitary sewer I & I mitigation (create plans /specifications; televise) for the Galpin Lake area.
2010 ONGOING COMMITMENTS:
• Assist in determining right -of -way needs
• Maintain construction files in a timely and accurate manner
• Communicate in written manner to impacted residents twice during a construction project
• Provide good public relations with property owners adjacent to construction projects
• Provide in -house engineering, where feasible
• Annual pavement marking
• Annual sealcoat maintenance
• Annual mill and overlay maintenance
• SWPPP inspection, reporting, compliance
• Capital Improvement Program projects
SIGNIFICANT CHANGES AFFECTING BUDGET:
Reduction in staffing costs from $132,600 (2009) to approximately $99,300 (2010) via staffing cuts.
Capital expenditures to include a PDA and GPS data tracking telephone ($1,000).
m
FUND: 101
DEPARTMENT:
City Engineer
132,594
101,607
DEPT 43010
BUDGET
Actual
Actual Adopted
YTD Oct Projected
Proposed
Revised Adopted
ITEM
2007
2008 2009
2009 2009
2010
2010 2010
Staffing
119,803
124,018
132,594
101,607
123,299
99,286
94,875
94,875
Supplies /Materials
1,485
688
900
491
589
425
425
425
Support Services
9,184
7,505
18,653
6,651
7,981
15,146
15,146
15,146
Capital Outlay
2,526
15,365
8,910
1,828
1,828
1,000
1,000
1,000
Transfers
0
0
0
0
0
0
0
0
TOTAL
132,998
147,576
161,057
110,577
133,697
115,857
111,446
111,446
STAFFING:
Full time:
City Engineer
0.92
0.95
0.95
0.95
0.95
0.95
0.90
0.90
Eng Technician
0.32
0.25
0.25
0.00
0.00
0.00
0.00
0.00
Clerical
0.01
0.10
0.10
0.10
0.10
0.10
0.10
0.10
Dir of Pub Wks
0.25
0.02
0.02
0.02
0.02
0.02
0.02
0.02
Part time
Clerical
M
FUND: 101 GENERAL
DEPARTMENT NUMBER: 43050
DEPARTMENT MISSION: To provide top quality, professional, effective, and timely supervision
and support for all public works functions; and provide for public works utilities, shop, equipment
maintenance, and fuels.
DEPARTMENT DESCRIPTION / PURPOSE:
This department provides for management and support services for the city's infrastructure, including
roadways, trees, pathways, parks, wastewater collection systems, storm water systems, buildings,
grounds and structures, in addition to vehicles, equipment, and traffic signals.
2010 NEW INITIATIVES:
2010 ONGOING COMMITMENTS:
Key areas of focus include support and maintenance of:
• Public buildings.
• Signalized intersections along State and County roadways.
• Ensures the roadways planned for sealcoat and mill and overlay are patched and prepared for
the maintenance work.
• 50 miles of local roadways.
• 101 acres of parkland and play structures.
• 50 pieces of equipment for the Public Works fleet, including vehicles, trailers and implements.
SIGNIFICANT CHANGES AFFECTING BUDGET:
Fuel and oil costs reduced from $51,750 (2009) to $43,123 in 2010, reflecting current market conditions.
General supplies reduced from $10,000 (2009) to $9,000 2010, as a cost cutting measure.
Utilities for public buildings reduced from $18,400 (2009) to $15,000 reflecting current market pricing.
Capital expenditure to include a replacement radio base station ($3,800).
M
FUND: 101
DEPARTMENT:
Public Works Service
290,805
250,804
300,964
292,287
DEPT 43050
BUDGET
Actual
Actual Adopted
YTD Oct
Projected
Proposed
Revised
Adopted
ITEM
2007
2008 2009
2009
2009
2010
2010
2010
Staffing
292,023
295,616
290,805
250,804
300,964
292,287
295,372
295,372
Supplies /Materials
70,206
77,289
80,800
46,307
55,565
72,123
71,123
71,123
Support Services
42,142
40,700
45,940
33,022
40,627
46,090
42,690
42,690
Capital Outlay
639
0
2,950
0
0
3,800
3,800
3,800
Transfers
200,000
175,000
175,000
0
175,000
175,000
100,000
100,000
TOTAL
605,010
588,605
595,495
330,133
572,156
589,300
512,985
512,985
STAFFING
Full time:
Pub Wks Dir
Lt Equip Oper
Clerical
Utility Maint, Operators
Utility Lead
0.75
0.50
0.50
0.50
030
0.50
0.50
0.50
1.50
1.95
1.95
1.95
1.95
1.95
1.95
1.95
.05
.05
.05
.05
.05
.05
.OS
.05
.67
.67
.67
.67
.67
.67
.67
.67
.25
.50
.50
.50
50
. SO
.50
.50
57
Streets and Roadways
FUND: 101 GENERAL
DEPARTMENT NUMBER: 43100
DEPARTMENT MISSION: To properly maintain the city's 50 miles of roadways and single bridge in
an efficient and cost effective manner that will provide a safe and effective means to convey vehicular
and pedestrian traffic, and to maximize the service life of the roadway surfaces and bridge
infrastructure.
DEPARTMENT DESCRIPTION / PURPOSE:
The department uses internal personnel to patch and maintain asphalt surfaces, structures and perform
roadway casting adjustments in the most cost effective manner. Specialty services such as roadway
striping, asphalt milling and overlay, and bituminous seal- coating are completed by contractors
equipped for these specialty services.
2010 NEW INITIATIVES:
2010 ONGOING COMMITMENTS:
• Maintain all city roadways at a pavement rating of 3 or above, based on the city's pavement
inventory rating system.
SIGNIFICANT CHANGES AFFECTING BUDGET:
General supplies increased from $73,000 (2009) to $85,000 to reflect current market pricing for asphalt
patching material and supplies.
58
FUND: 101
DEPARTMENT: Streets & Roadways
DEPT 43100
BUDGET
Actual
Actual
Adopted
YTD Oct
Projected
Proposed
Revised
Adopted
ITEM
2007
2008
2009
2009
2009
2010
2010
2010
Staffing
87,344
100,157
93,895
63,482
76,179
94,369
95,607
95,607
Supplies /Materials
66,260
82,993
73,000
48,981
58,777
73,000
85,000
85,000
Support Services
17,617
14,284
23,500
18,606
22,327
23,500
23,500
23,500
Capital Outlay
0
0
550
0
0
0
0
0
Transfers
345, 000
645,000
700,000
0
700,000
700,000
700,000
700,000
TOTAL
516,221
842,434
890,945
131,069
857,282
890,869
904,107
904,107
STAFFING:
Full time:
Lt Equip Operators
1.00
1.15
1.15
1.15
1.15
1.15
1.15
1.15
Util. Lead
.03
.2
.2
.2
.2
.2
.2
.2
IM
FUND: 101 GENERAL
DEPARTMENT NUMBER: 43125
DEPARTMENT MISSION: To provide snow removal and ice control for all local roadways, public
parking areas, and pedestrian ways to ensure the safe and efficient movement of traffic, emergency
vehicles, and the general public, before, during, and after inclement weather events.
DEPARTMENT DESCRIPTION / PURPOSE:
Snow is plowed and removed and de -icing chemicals are applied to the city's 50 miles of roadways after
a 2 -inch snowfall, or when roadway conditions dictate, in order to maintain safe conditions. This is
accomplished with the city's five (5) dump trucks, one (1) grader, one (1) front end loader, and two (2)
pickup plows.
2010 NEW INITIATIVES:
• Investigate alternative de -icing chemicals.
2010 ONGOING COMMITMENTS:
• Remove snow and ice and complete salt /sand operations within 12 hours of a snow event.
• Clear trails, parking lots, and hockey rinks within 48 hours after roadway plowing has been
completed.
SIGNIFICANT CHANGES AFFECTING BUDGET:
None.
80
FUND: 101
BUDGET
ITEM
DEPARTMENT: Snow & Ice Removal
Actual Actual Adopted
2007 2008 2009
VTD Oct
2009
Projected
2009
Proposed
2010
Revised
2010
DEPT 43125
Adopted
2010
Staffing
33,960
33,875
41,172
15,833
19,603
40,379
40,857
40,857
Supplies /Materials
35,229
34,731
45,340
24,271
32,000
45,117
45,117
45,117
Support Services
0
0
0
0
0
0
0
0
Capital Outlay
0
0
0
0
0
0
0
0
Transfers
0
0
0
0
0
0
0
0
TOTAL
69,189
68,606
86,512
40,104
51,603
85,496
85,974
85,974
STAFFING
Full time:
Lt Equip Oper(LEO) .42 .40 .40 .40 .40 .40 .40 .40
Util Mains .09 .05 .05 .05 .05 as .05 .05
Util Lead .10 .05 .05 .05 .05 .05 .05 .05
m
Tr affic Control an Str eet Lig hting
FUND: 101 GENERAL
DEPARTMENT NUMBER: 43160
DEPARTMENT MISSION: To install and maintain traffic control devices, such as traffic signals,
roadway lighting, traffic signs in accordance with the MN manual on Uniform Traffic Control Devices.
DEPARTMENT DESCRIPTION / PURPOSE:
This department routinely inspects all traffic signing and traffic control devices for condition and
conformance to standards, and responds promptly to all traffic knock downs, vandalism, or destruction
of traffic control devices. Coordinates relamping of LED signal indications by contracted licensed
electricians.
2010 NEW INITIATIVES:
• Create a database for all traffic control devices, for conformance to standards for location and
reflectivity standards, in accordance with Federal Highway Administration (FHWA) mandates.
2010 ONGOING COMMITMENTS:
• Replacement of worn, damaged, or faded roadway name plate signs as the budget allows.
SIGNIFICANT CHANGES AFFECTING BUDGET:
General supplies increased from $4,000 (2009) to $6,000 in 2010 to meet the FHWA mandates.
m
FUND: 101
BUDGET
ITEM
DEPARTMENT: Traffic Control /Street Lighting
Actual Actual Adopted VTD Oct
2007 2008 2009 2009
Projected
2009
Proposed
2010
Revised
2010
DEPT 43160
Adopted
2010
Staffing
355
0
0
0
0
0
0
0
Supplies /Materials
4,067
2,873
4,000
3,230
3,876
6,000
6,000
6,000
Support Services
34,852
43,664
43,600
28,533
37,809
45,049
45,049
45,049
Capital Outlay
0
0
0
0
0
0
0
0
Transfers
0
0
0
0
0
0
0
0
TOTAL
39,274
46,537
47,600
31,762
41,685
51,049
51,049
51,049
STAFFING:
m
FUND: 101 GENERAL
DEPARTMENT MISSION: To perform the duties of MN State Statute18.81 for the control of
noxious weeds, as defined in MN Rules 1505.0730, as they are injurious to public health, the
environment, public roads, crops, livestock, and other property.
DEPARTMENT DESCRIPTION / PURPOSE:
The city's designated weed inspector inspects properties, both public and private, on a complaint basis
(for private properties), and provides documentation to assist staff and the city council to determine if a
property is in violation. Duties also include property cleanup for properties found in violation of the city
code and where the city council deems such duties are necessary. The city contracts with licensed
services to apply herbicides to all road sides, park lands and public lands to control of noxious weeds.
2010 NEW INITIATIVES:
6 No new initiates are being proposed for this department at this time.
2010 ONGOING COMMITMENTS:
Weed inspection services as defined above.
SIGNIFICANT CHANGES AFFECTING BUDGET:
None.
-
FUND: 101
BUDGET
ITEM
DEPARTMENT: Sanitation /Waste Removal /Weeds
Actual Actual Adopted YTD Oct
2007 2008 2009 2009
Projected
2009
Proposed
2010
Revised
2010
DEPT 43200
Adopted
2010
Staffing
2,667
2,005
645
1,994
2,393
649
0
0
Supplies /Materials
0
32
500
21
200
500
500
500
Support Services
1,791
7,698
4,400
0
1,000
4,400
4,400
4,400
Capital Outlay
0
0
0
0
0
0
0
0
Transfers
0
0
0
0
0
0
0
0
TOTAL
4,458
9,736
5,545
2,015
3,593
5,549
4,900
4,900
STAFFING:
M
Tree Maintenance
FUND:
101 GENERAL
DEPARTMENT NUMBER:
43250
DEPARTMENT MISSION:
To provide diseased tree inspection services to residents; to remove
diseased trees located on city property; and to maintain and trim trees located on city rights -of -way and
other property.
DEPARTMENT DESCRIPTION / PURPOSE:
The department is responsible for the detection and removal of diseased and unsafe trees in the city
rights -of -way and other properties, and pruning of trees on city property. Contracted services are often
used for removal of trees.
2010 NEW INITIATIVES:
• The new threat of the Emerald Ash Borer will be investigated.
2010 ONGOING COMMITMENTS:
Ongoing efforts to identify and control Oak Wilt will continue.
SIGNIFICANT CHANGES AFFECTING BUDGET:
Contracted services increased from $11,000 (2009) to $13,000 (2010) for anticipated increases in tree
removal services.
66
FUND: 101
BUDGET
ITEM
DEPARTMENT:
Actual
2007
Tree Maintenance
Actual Adopted
2008 2009
YTD Oct
2009
Projected
2009
Proposed
2010
Revised
2010
DEPT 43250
Adopted
2010
Staffing
17,801
19,042
16,968
6,557
8,118
17,054
17,279
17,279
Supplies /Materials
502
333
2,600
362
2,400
2,700
2,700
2,700
Support Services
11,295
4,975
11,000
6,939
8,326
13,500
13,500
13,500
Capital Outlay
0
0
0
0
0
0
0
0
Transfers
0
0
0
0
0
0
0
0
TOTAL
29,598
24,351
30,568
13,857
18,844
33,254
33,479
33,479
STAFFING:
Lt Equip Operator (LEO)
.25 .25 .25
.25 .25 .25 .25 .25
67
Parks and ecr°eation
FUND: 101 GENERAL
C17JgAffltFJlJ:J 1&L i AJ.JQiJ@]
DEPARTMENT MISSION: To provide quality and attractive amenities to meet the diverse
recreational and social needs of the community.
DEPARTMENT DESCRIPTION / PURPOSE:
The main objective of this department is to provide proactive maintenance of park facilities and grounds
to ensure they are safe and attractive to park users. The department is also charged with developing,
implementing and improving recreational and cultural offerings in the parks such as the music in the
parks, free educational programming, community gardens, and so on. Finally, the department is
responsible for the implementation of the park improvement master plan as recommended by the park
commission and approved by the city council.
2010 NEW INITIATIVES:
• Apply for available grant funds to support capital projects.
• The 2010 Capital Improvement Plan (CIP) anticipates major initiatives, including: Silverwood
Park picnic shelter and parking lot; Manor Park shelter building; and Skate Park improvements.
• Continue tennis court rehabilitation program.
• Expansion of the community garden program.
2010 ONGOING COMMITMENTS:
• General maintenance of park grounds and facilities.
• Working with the athletic associations on use and scheduling of facilities.
o Regular park programming.
SIGNIFICANT CHANGES AFFECTING BUDGET:
The most significant change is personnel related: the Park Secretary and Community Rec Resources will
devote more time to park activities. There is also an added allotment ($6,000) for the AIS (aquatic
invasive species) program. Lastly, the transfer to the park CIP fund is now $42,000 (previously $45,000).
The $3,000 difference is now allocated to park initiatives such as Arctic Fever and Community Gardens.
Z-1
FUND: 101
DEPARTMENT:
Parks & Recreation
137,710
126,713
152,056
137,759
DEPT 45200
BUDGET
Actual
Actual Adopted
YTD Oct
Projected
Proposed
Revised
Adopted
ITEM
2007
20 08 2009
55,491
2009
2010
2010
2010
Staffing
126,592
139,162
137,710
126,713
152,056
137,759
160,481
160,481
Supplies /Materials
8,836
14,810
12,300
9,345
11,215
12,300
16,300
16,300
Support Services
55,491
75,282
52,200
94,050
110,057
86,700
92,600
92,600
Capital Outlay
10,000
0
0
5,003
5,003
0
0
0
Transfers
15,000
15,000
45,000
0
45,000
45,000
42,000
42,000
TOTAL
215,919
244,255
247,210
235,111
323,330
281,759
311,381
311,381
STAFFING
Full time:
Dir of Public Wks
Lt Equip Oper
Clerical
Part time:
Clerical
Seasonal:
Summer
Winter (rinks)
--
.03
.03
.03
.03
.03
.03
.03
1.50
1.25
1.25
1.25
1.25
1.25
1.25
1.25
.33
.35
.35
35
.35
.35
.65
.65
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
10.00
10.00
10,00
10.00
10.00
10.00
10.00
10.00
•.,
1&14 OkIN Me all 0
Debt service funds are used to account for the payment of interest and principal on
long -term general obligation debt other than debt issued for and serviced primarily by
enterprise funds.
71
City of Shorewood
Schedule of Bonds Payable
12/31/2009
Bonds (Additions) (Reductions)
Outstanding Issued Paid
em Fund Issue 12/3112008 2009 2009
#1 601 GO Water Revenue 1996A (A506) 230,000 0 55,000 c)
#2 304 EDA Public Safety West Fire Facility
0 3,300,000 a)
0 3,435,000 a)
0 1,760,000
Lease Revenue Bonds, Series 2002A
3,300,000
#3 304
EDA Public Safety Police Facility
a)
995,000
Lease Revenue Bonds, Series 2002B
3,435,000
#4 304
EDA Public Safety East Fire Facility
1,220,000
0 135,000
Lease Revenue Bonds, Series 2002C
1,760,000
#5 305
EDA Public Safety West Fire Facility
0)
1,285,000
Lease Revenue Bonds, Series 2003A
1,045,000
#6 305
EDA Public Safety Police Facility
1,450,000
0 0
Lease Revenue Bonds, Series 2003B
1,065,000
#7 601
Water Revenue Crossover Refunding Bonds, 2003
390,000
#8 601
GO Water Revenue Bonds 2005A
1,345,000
#9 601
GO Water Revenue Bonds 2006A
1,450,000
#10. 307
EDA Public Safety Fire Facility
1,285,000
1,310,000
Lease Revenue Crossover Refunding Bonds, Series 2007A
4,130,000
#11 307
EDA Public Safety Police Facility
Lease Revenue Crossover Refunding Bonds, Series 20078
4,285,000
#12 307
EDA Public Safety E. Fire Facility
Lease Revenue Crossover Refunding Bonds, Series 2007C
1,585,000
#13 310
EDA City Hall Project Improvement Bonds, Series 2008A
1,310,000
0 3,300,000 a)
0 3,435,000 a)
0 1,760,000
a)
0
2,060,000
0 50,000
a)
995,000
1,195,000
0 50,000
3)
1,015,000
1,220,000
0 135,000
d)
255,000
815,000
0 60,000
0)
1,285,000
1,525,000
0 0
0)
1,450,000
1,450,000
0 0
b)
4,130,000
4,130,000
0 0
b)
4,285,000
4,285,000
0 0
b)
1,585,000
1,585,000
0 25,000
a)
1,285,000
1,310,000
Bonds
Original
Outstanding
Issue
12/31/2009
Amount
175,000
860,000
0 3,865,000
0 4,025,000
TOTAL: $24,755,000 $0 $8,870,000 $16,460,000 $28,325,000
a) EDA Lease Revenue Debt:
$ 3,295,000
$ 13,675,000
b) EDA Refunding Debt:
10,000,000
10,000,000
c) Water Revenue Debt:
2,910,000
3,835,000
d) Water Refunding Debt:
255,000
815,000
TOTAL:
$ 16,460,000
$ 28,325,000
FN
f oo inivest +rra S<= rrveccs
100 N. Riverside Plaza
Suite 2220
Chicago, IL 60606
July 25, 2008
Ms. Bonnie Burton
Finance Director
City of Shorewood
5755 County Club Road
Shorewood, MN 55331 -8927
Henrietta Chang
'lice President /Sr. Analyst
Tel: 312.706.9960
Fax: 312.706.9999
E -mail: henr,
Dear Ms. Burton:
We wish to inform you that on July 18, 2008, Moody's Investors Service reviewed and
assigned a rating of Aa3 to Shorewood Economic Development Authority, MN's Public
Project Lease Revenue Bonds, Series 2008A.
In order for us to maintain the currency of our ratings, we request that you provide
ongoing disclosure, of current financial and statistical information.
Moody's will monitor this rating and reserves the right, at its sole discretion, to revise or
withdraw this rating at any time in the future.
The rating, as well as any revisions or withdrawals thereof, will be publicly disseminated
by Moody's through normal print and electronic media and in response to verbal requests
to Moody's Rating Desk.
Should you have any questions regarding the above, please do not hesitate to contact me
or the analyst assigned to this transaction, Molly Shellhorn at 312- 706 -9972.
Sincerely,
Henrietta Chang
cc:
Mr. Paril Donna
Northlind Secmities
wil
............
`frbF 9 +Cr =srEt Research
-- '4ew Pewee
21 JUL 2008
New Issue: :UI rc i',Od G r n "iL
MOODY'S UPGRADES TO Aa2 FROM Aa3 THE CITY OF SHCREWOOD'S (MN) UNDERLYING GENERAL
OBLIGATION RATING AND UPGRADES TO Aa3 FROM Al OUTSTANDING LEASE REVENUE DEBT RATING
ASSIGNS Aa3 TO SHOREWO ®D ECONOMIC DEVELOPMENT AUTHORITY'S $E.4 MILLION PUBLIC
PROJECT LEASE REVENUE BONDS, SERIES 2008A
Municipality
MN
Moody's Rating
ISSUE RAGING
Public Project Lease Revenue Bonds, Series 2008A Aa3
Sale Amount
$1,400,000
Expected Sale Date
07/24/08
Rating Description
Lease Rental
NEW YORK, Jul 21, 2008 -- Moody's Investors Service has assigned an Aa3 rating to the Shorewood
Economic Development Authority's (MN) $1.4 million Public Project Lease Revenue Bonds, Series 2008A.
Concurrently, Moody's has upgraded to Aa2 from Aa3 the rating on the city's outstanding general obligation
debt, affecting $3.4 million of total general obligation debt. Moody's has also upgraded to Aa3 from Al the
rating on the Shorewood Economic Development Authority's (EDA) outstanding lease revenue debt, affecting
$22 million in post -sale lease revenue debt. All of the city's outstanding debt has fixed interest rates.
Proceeds of the bonds will finance renovations and improvements to the city hall facility. The issue is secured
by the City of Shorewood's pledge to make lease payments, subject to annual appropriation, to the
Shorewood EDA. Assignment of the Aa3 rating reflects the essential nature of the project being financed, the
annual risk of non - appropriation, and the general obligation credit characteristics of the City of Shorewood.
The city's Aa2 rating and upgrade reflect the city's mature economy with affluent wealth levels and healthy
tax base growth; strong financial operations characterized by healthy reserve levels and retained financial
flexibility; and average debt levels.
LEASE PAYMENTS FOR ESSENTIAL CITY HALL FACILITY SUBJECT TO ANNUAL APPROPRIATION
Moody's believes the legal provisions outlined in the lease agreements provide bondholders with a
satisfactory level of protection. The City of Shorewood and the Shorewood Economic Development Authority
have entered into a lease agreement in which the city will make lease payments, subject to annual
appropriation, sufficient to cover debt service on the bonds. The lease payments are subject to annual
appropriation, are to be included in the city's annual operating budget, and are unconditional for the year in
which they are appropriated. The city will use property taxes from its General Fund levy as the source of
revenue for the lease payments. While the availability of the property tax levy does not altogether offset
appropriation risk, Moody's believes it adds strength to bondholders' security. Lease payment dates are
scheduled 15 days prior to debt service payment dates. Moody's considers the leased asset (the city hall
facility) to be of an essential nature for a municipality.
STRONG FINANCIAL OPERATIONS CHARACTERIZED BY AMPLE RESERVES
Moody's expects the city to maintain stable financial operations due to a history of conservative budgeting,
characterized by the maintenance of healthy reserves, as well as the lack of reliance on state aid. The city
has historically maintained very healthy reserves, typically exceeding 60% of General Fund revenues. Most
recently in fiscal 2007 the city posted an operating surplus of $378,000, increasing the General Fund balance
to 73.2% of General Fund revenues. The city adopted a formal General Fund balance policy in the fall of
2007. The policy requires the undesignated General Fund balance to be maintained at a level between 55%
and 60% of the following year's budgeted expenditures. Any amount exceeding 60% will be used for one-
time expenditures or to offset the property tax levy. Should the undesignated balance fall below 50 %, the city
will take immediate action to restore reserves. The fiscal 2008 budget included the application of $100,000 of
General Fund reserves and management reports year -to -date operations are on track for balanced
operations and to maintain undesignated reserves in compliance ww7l5the new policy.
In addition to ample General Fund reserves ti ?e city siso retains several other areas of financial flex army. In
2007 the city sold its I a,uoi stores io a private operator. The approximate ly $1 million gain from the sale is
currently available for operations or capital needs, though the city council has not yet determined hew these
funds will be used. The city also retains a measure of flexibility in its operating budget because the capital
program is primarily financed through General Fund transfers. In 2008 a total transfer of $945,000 was
budgeted for capital expenditures. In 2009 and future years the city may explore alternate methods for
funding street reconstruction and other capital projects, freeing eo General Fund dollars for other needs. Both
the proceeds from the sale of the liquor store operation and the funding of the capital program provide the
city with room to make budgetary adjustments if necessary.
in fiscal years 2009 through 2011 property tax levy increases for Minnesota local governments will be limited
to 3.9 %, plus the percentage of net new construction and household growth. Officials anticipate the city will
be able to adhere to the new guidelines and report that the 2009 budget will likely be based on a flat General
Fund levy and include the application of approximately $200,000 of reserves. Favorably, the city is not
dependent on state aid and relies primarily on property tax revenues, which comprised 67.9% of operating
revenues in fiscal 2007. Moody's believes the city's solid finances will continue due to prudent management
and the maintenance of healthy reserves that provide significant budgetary flexibility and financial cushion.
MATURE AND WEALTHY SUBURB OF THE TWIN CITIES
Located about 15 miles west of the Minneapolis (general obligation rated Aa1) /St. Paul (Aa2) region along
the southern shore of Lake Minnetonka, Shorewood is a mature bedroom community with limited available
land fortaxbase growth. City officials report most of the taxbase's average annual growth of 10.8% in recent
years is due to natural appreciation of existing properties and the replacement of older residential properties
with larger, more valuable, homes - particularly along the lakefront. Moody's believes the taxbase will
continue to grow, though at a more moderated pace, due to the City's desirable lakefront location and
proximity to the Twin Cities. The city displays very strong wealth indices with per capita income of 191.5% of
state average and median family income of 183% of state average (census 2000). For a residential taxbase,
full value per capita is very healthy at $244,018, and the City's fiscal 2007 full valuation is over $1.8 billion.
AVERAGE DEBT BURDEN AND LIMITED CAPITAL NEEDS
Moody's expects the city's average overall debt burden of 2.3% (1.2% direct) to remain manageable moving
forward due to the city's limited future borrowing needs and continued tax base growth. Although all of the
city's general obligation debt is supported by water revenues, the percentage of expenditures dedicated to
debt service for fiscal year 2007 was above average at approximately 24% due to amount of lease rental
backed debt. Payout of outstanding obligations is below average with 57.6% of principal retired in ten years.
Officials report the city does not plans to issue any additional debt over the near to medium -term.
KEY STATISTICS
2007 Population (estimate): 7,490
2007 Full Valuation: $1.8 billion
2007 Full Value per Capita (estimated): $244,018
Direct debt burden: 1.2%
Overall debt burden: 2.3%
Payout of principal (10 years): 57.6%
Fiscal 2007 General Fund Balance: $3.76 million (73.2% of General Fund revenues)
Hennepin County Unemployment Rate (May 2008): 4.6%
2000 Per Capita Income as a % of State: 191.5% (205.8% of US)
2000 Median Family Income as a % of State: 183% (208% of US)
Analysts
Molly Shellhorn
Analyst
Public Finance Group
Moody's Investors Service 76
I �• ,
Capital Project funds are used to account for the acquisition and construction of major
capital facilities other than those financed by enterprise funds.
Public Facilities - This fund was established to account for various capital improvement
facility projects that may be financed without the need to issue bonds.
Technology /Office Equipment Fund - This fund accounts for technology enhancements
and other technology capital improvements.
Park Capital Improvement Fund - This fund accounts for parkland acquisition and other
capital improvements in the City parks.
Equipment Replacement Fund - This fund was established for the purpose of funding
the replacement of capital equipment.
Street Reconstruction Fund - This fund was established for the purpose of funding the
periodic reconstruction of city streets and roadways.
MSA Road Reconstruction Fund - This fund was established for the purpose of the
accumulation of Municipal State Aid (MSA) to fund the periodic reconstruction of MSA
designated roads.
EDA City Hall Improvement Project Fund — This fund was established to account for
the construction of the addition and renovation to the City Hall building.
77
CAPITAL IMPROVEMENTS FI L POLICY
GENERAL POLICY
Shorewood's Capital Improvements Program reflects an assessment of the community's needs and its
ability to pay for major improvements. It is founded on the policy that reinvestment required for
replacement, maintenance, or the increased efficiency of existing systems shall have priority over
investments for expansion of existing systems or the provision of new services.
01, A [a] aII 11V
Capital spending proposals will generally be funded on the following priority basis:
1. Those projects necessary for contributing to the public health and welfare.
2. Those projects which will help to maintain an existing system.
3. Those projects that will make an existing system more efficient.
4. Those projects representing the expansion of an existing system for new service or completely
new public facility or service.
FUNDING PRINCIPLES
As a result, the following principles shall govern the implementation of the recommended Capital
Improvements Program:
1. The City will make all capital improvements in accordance with the adopted Capital
Improvements Program.
2. The City will develop a multi -year plan for Capital Improvements and update it annually.
3. The City will coordinate development of the Capital Improvements Program with development
of the annual operating budget. Future optional costs associated with new capital
improvements will be projected and included in operation budget forecasts.
City of Shorewood, Minnesota
Department
EEquipment Replacement
Blower Attachment -Skid Steer
Broom Attachment - Skid Steer
Tractor - Ford 3910
Sweeper - Tennant 240
Flatbed - 4 x 2 F350
Skid Steer - Bobcat 753
Groundsmaster Mower- Toro 328D
Attach - Flail rear mower Ag tractor
Attach - Flail side mowerAg Tractor
Backhoe- Ford 555
Dump Truck - Ford 1_8000 (1988)
Trailer 24' -Trail King
Trailer 12' Tops
Sand Pro 3000
Dump Truck - Ford
Mower - Toro Groundmaster 328D
Mower- Toro Walk Behind Prelim 44
Air Compressor - Ingersoll Rand 185
Dump Truck
Pick -up - 4 x 4 Ford F150
Attach - two (2) Cabs for Groundmaster
Mower- Toro Groundsmaster 325D
Ford F450 Utility Truck - with crane & toolbox
Dodge Grand Caravan
Attach -Two (2) Blowers for Gmdsmstr (1972 & 2000)
Attach -Cab for Groundsmaster(1985)
Equipment Replacement Total
Local Street Reconstruction
Smithtown Lane
Meadowview Road
Wild Rose Segment
Nelsine Drive- Reclamation
Star Circle & Lane
Vine Hill Road: Mill & Overlay (Shorewood portion)
Valleywood Circle & Lane
Afton Rd
Sunnyvale Lane
Club Valley
Lake Virginia Drive
Maintenance - Bituminous Sealcoaffng
Capital Improvement Program
2010 thin 2014
Project# Priority 2010 2011 2012 2013 2014 Total
E -10 -100
n/a
5,200
65,138
LR- 10 -02 -A
1
5,200
E -10 -101
me
2,995
205,268
205,268
LR -10 -05
2,995
E -10 -35
n/a
45,631
1
445,492
445,492
45,631
E -10 -46
n/a
22,103
LR -12 -01
1
791,888
22,103
E -10-49
n.1a
46,344
344,421
LR -13 -02
1
46,344
E -10 -63
nla
28,519
551,983
551,983
LR -14 -02
28,519
E -10 -75
nla
24,954
n/a
214,400 225,100 236,300 248,115 260,521
1,184,436
24,954
E -10 -93
n/a
9,554
9,554
E -10-94
n/a
18,252
18,252
E -11 -22
n/a
74,256
74,256
E -11 -33
n/a
169,514
169,514
E -12 -21
n/a
21,305
21,305
E -12 -41
nla
3,630
3,630
E -12 -64
n/a
13,414
13,414
E -12 -68
nla
178,328
178,328
E -12 -84
n/a
27,617
27,617
E -12 -95
n/a
3,472
3,472
E -13 -38
n/a
18,179
18,179
E -13 -65
n/a
187,601
187,601
E -13 -78
n/a
43,165
43,165
E -13 -90
n/a
13,282
13,282
E -14 -70
n/a
30,564
30,564
E -14 -76
n/a
99,552
99,552
E -14 -77
n/a
33,358
33,358
E -14-89
n/a
14,214
14,214
E -14 -92
n/a
6,986
6,986
203,552 243,770
247,766
262,227
184,674
1,141,989
LR -10 -01
1
65,138
65,138
LR- 10 -02 -A
1
180,429
180,429
LR- 10 -02 -B
1
205,268
205,268
LR -10 -05
1
48,526
48,526
LR -11 -01
1
445,492
445,492
LR -11 -02
1
176,741
176,741
LR -12 -01
1
791,888
791,888
LR - 13 -01
1
344,421
344,421
LR -13 -02
1
450,636
450,636
LR -14 -01
1
551,983
551,983
LR -14 -02
1
631,900
631,900
LR -99 -100
n/a
214,400 225,100 236,300 248,115 260,521
1,184,436
F o,
Department Project# Priority 2010
Maintenance- Bituminous Overlays LR -99-99 n/a 171,600
Local Street Reconstruction Total
Mu nic i pal Water System
RadioliSP Communications System
W -10 -01
Reroot SE Area Water Treatment Rant
W -10-02
Water Main - Meadowview Road
W- 10 -03 -A
Water Main- Wild Rose Segment
W- 10 -03 -B
Water Main - Helaine Drive
W -10 -04
BE Area Water Plant Control System
W -11 -01
Water Main - Star Circle & Lane
W -11 -02
Water Main - Valk ywood Circle & Lane
W -12 -01
Water Main -Afton
W -13 -01
Water Main - Sunnyvale Lane
W -13 -02
Water Main - Club Valley
W -14 -01
Water Main - Lake Virginia Drive
W -14 -02
Municipal Water System Total
138,210
,Parks
Silvenvood Park - Bituminous Parking Lot
P -10 -01
Silverwood Park- Picnic Shelter Canopy
P -10 -02
Signage - Tennis Court Signs
P -10 -03
Badger Park- Tennis Court Resurface
P -10 -04
Manor Park Shelter Building Addition
P -10 -10
All Parks -Tot Lot Equipment
P -10 -12
Skate Park - Drinking Fountain
P -10 -13
Skate Park - Community Garden Sign & Fence
P -10 -14
Skate Park -Rehab
P -10 -15
Signage -All parks & entry points
P -11 -01
Cathcart Park- Replace Hockey Rink Lights
P -11-03
Cathcart Park -Swing Set Replacement
P -11 -04
Cathcart Park- New Rink Boards
P -11 -05
Freeman Park- Picnic Shelter Re -roof
P -11 -06
Freeman Park - RinklOpen Skate
P -11 -07
Badger Park- Warming House Rehab
P -11-08
Badger Park- Install Rustic Trail
P -12 -03
Badger Park- Overlook/benches
P -12 -04
Silvenvood Park-Equipment (slide, benches)
P -12 -05
Shvenvood Park - Resurface 1/2 court
P -12 -06
Manor Park- Resurface Tennis Courts
P -12 -07
Cathcart Park- Resurface tennis Courts
P -12 -08
Skate Park - Shelter
P -13 -04
Manor Park- Equipment Replacement
P -14 -01
Picnic Tables
P -99 -99
Parks Total
(Public Facilit
PW Facility - Roofing PF -10 -01
City Hall Facility - Parking Lights PF -10 -03
5795 Country Club- Residence PF -99 -99
22,000
30,000
750
10,000
120,000
12,000
7,500
5,200
4,350
n/a
n/a
n/a
Nat
n/a
n/a
n/a
n/a
n/a
n1a
n/a
Ma
n/a
n/a
ma
n/a
No
n/a
n/a
No
Na
n/a
n/a
n/a
n/a
2011 2012 2013 2OI4 Total
0 189,200 198,660 208,593 768,053
6,000
12,000
30,000
50,000
2,500
15,000
2,200
50,000
5,000
7,500
7,500
7,765
2,000
6,000
6,000
16,000
50,000
7,000 7,000 7,000 0 0
218,800 161,700 55,765 22,000 50,000 508,265
n/a 10,000
No 7,000
ma 5,000 5,000 0 0 0
:1
885,361
847,333
1,217,388 1,241,832
1,652,997
5,844,911
n/a
75,000
75,000
n/a
25,000
25,000
No
174,541
174,541
n/a
138,210
138,210
nia
0
0
n/a
160,000
160,000
nia
130,000
130,000
me
272,000
272,000
n/a
150,000
150,000
n/a
100,000
100,000
n/a
100,000
100,000
n/a
240,000
240,000
412,751
290,000
272,000 250,000
340,000
1,564,751
n/a
n/a
n/a
Nat
n/a
n/a
n/a
n/a
n/a
n1a
n/a
Ma
n/a
n/a
ma
n/a
No
n/a
n/a
No
Na
n/a
n/a
n/a
n/a
2011 2012 2013 2OI4 Total
0 189,200 198,660 208,593 768,053
6,000
12,000
30,000
50,000
2,500
15,000
2,200
50,000
5,000
7,500
7,500
7,765
2,000
6,000
6,000
16,000
50,000
7,000 7,000 7,000 0 0
218,800 161,700 55,765 22,000 50,000 508,265
n/a 10,000
No 7,000
ma 5,000 5,000 0 0 0
:1
DepartFnent Project# Priority 2016 2011 2012 2013 2014 Total
Public Facilities Total
22,000
5,000
u
u u
21,uuo
I S anitary Sewer
Lift Station 15 Rehab -4360 Enchanted Dr.
SS -08 -06
n/a
200,000
200,000
Lift Staten 17 Rehab -5295 Shady Island Rd
SS -09 -01
a/a
78,000
78,000
Meadowview Rd Sewer
SS- 10 -01 -A
n/a
14,439
14,439
Wild Rose Segment Sewer
SS- 10 -01 -8
n/a
2,959
2,959
Nelslne Dr Sewer
SS -10 -02
nla
2,959
2,959
Smithtown Lane Sewer
SS -10 -06
nla
2,166
2,166
Purchase Video Camera
SS -10 -09
n/a
10,000
10,000
Rad101ISP Communications - Lift Stations
SS -10 -10
n/a
40,000
40,000
40,000
120,000
Lift Station 5 Rehab -27135 Edgewood
SS -11 -01
nla
85,000
85,000
Lift Station 6 Rehab - 27950 Smithtown Rd.
SS -12 -01
rha
85,000
85,000
1 ift Station 11 Rehab -20465 Radisson Rd.
SS -13 -01
n/a
70,060
70,000
Infiltration and Inflow Reduction
SS -99 -05
n/a
70,000
70,000
70,000
70,000 70,000
350,000
Sanitary Sewer Total
420,523
195,090
195,000
140,000 70,000
1,020,523
Stor a M anagement
Meadomiew Rd Stan
STM- 10 -01 -A
1
89,342
89,342
Wild Rose Segment
STM- 10 -01 -8
1
47,246
47,246
Nelsine Dr Drainage
STM -10 -02
1
29,593
29,593
6180 Murray Drainage - WSB Report
STM -10 -03
1
36,000
35,000
5925 Grant Drainage - WSB Report
STM -10 -04
1
49,000
49,000
5830 Echo Rd Drainage - WSB Report
STM -10 -05
1
33,000
33,000
Smithtown Lane
STM -10 -06
1
21,084
21,084
Manor Park Pond- Rehabilitafion
STM -10 -07
1
90,000
90,000
Vine Hill Road Stormwater
STM -11 -01
1
44,185
44,185
Star Circle &Lane - Stormwater
571,142 -02
1
148,497
148,497
Stratford PI Drainage - WSB Report
STM -12 -03
1
30,000
30,000
Lake South Auto Drainage - WSB Report
STM -12 -05
1
21,000
21,000
6180 Chaska Rd Drainage - WSB Report
STM -12 -07
1
4,000
4,000
Vaileywood Circle& Lane - Drainage
STM -12 -08
1
263,962
263,962
Afton Rd Drainage
STM -13 -01
1
114,807
114,807
Sunnyvale Lane Drainage
STM -13 -02
1
150,212
150,212
Club Valley Drainage
STM -14 -01
1
75,270
75,270
Lake Virginia Drive Drainage
STM -14 -02
1
210,634
210,634
6120 Riviera Drainage - WSB Report
STM -14 -04
1
20,000
20,000
Storrawater Management Total
395,265
222,682
288,962
265,019 305,904
1,477,832
-'
Technology /O ffice Equip -
City Hall Copier & Maintenance Contract
T -10 -02
nla
20,000
20,000
City Council Laptop Computers (5)
T -12 -01
ni
5,000
5,000
Computer Upgrades
T -99 -99
n/a
10,000
10,000
10,000
10,000 10,000
50,000
Technology /Office Equip Total
30,000
10,000
15,000
10,000 10,000
75,000
GRAND TOTAL
2,588,252
1,975,485
2,291,881
2,191,078 2,613,575
11,660,271
I
...
Enterprise funds are used to account for operations that are financed and operated in a
manner similar to private business, where the costs of providing services to the general
public are financed primarily through user charges.
Water Debt Service Fund - This fund is used to account for accumulation of funds for,
and payment of, debt service for the City water system.
Water Operations Fund - This fund is used to account for the activities of the City water
system.
Sewer Fund - This fund is used to account for the activities of the City sanitary sewer
system.
Recycling Fund - This fund is used to account for the activities of the City recycling
program.
Stormwater Management Utility Fund - This fund is used to account for the activities of
the City Stormwater Management system.
Southshore Center Fund — This fund is used to account for the activities of the
Southshore Center.
1.19
Water Fund
FUND: 601 MUNICIPAL WATER FUND
DEPARTMENT NUMBER: 49400
DEPARTMENT MISSION: To provide a safe, clean, uninterrupted supply of drinking water to all
city residents connected to the municipal water system.
DEPARTMENT DESCRIPTION / PURPOSE:
The municipal water fund is responsible for operation and maintenance of six (6) well systems, including
all pumps and well houses, maintenance of water towers and treatment plant, and extension of new
water -main and construction of new water facilities, as necessary.
2010 NEW INITIATIVES:
• Implement new water rates planned for 2010 to accommodate the low -end user and to
encourage conservation.
• Water -main installation is programmed in conjunction with road reconstruction projects. The
city would pay the costs of the installation up- front; these costs would then be recovered via
connection fees when residents' make connection to the system.
Y Others TBD.
2010 ONGOING COMMITMENTS:
• Supply a safe, clean, uninterrupted source of water to all connections.
SIGNIFICANT CHANGES AFFECTING BUDGET:
• Approximately $412,750 in capital projects are programmed for 2010. These projects include
water -main installation in conjunction with Meadowview and Wild Rose road construction.
• The recommended water rate changes are expected to be revenue - neutral. The new rates
include a lower minimum amount of 5,000 gallons and a minimum charge of $17.50 (compared
to the current minimum of 10,000 gallons for $35.00). The highest tier of rates has been
adjusted accordingly from $3.75/1,000 gallons to $4.25/1,000 gallons.
• The Water Fund continues to receive cellular antenna revenue of about $100,000 annually.
.I
FUND: 4601
FUND: Water Operations
DEPT #49400
BUDGET
Actual
Actual
Adopted
YTD Oct
Projected
Proposed
Adopted
$$
%
ITEM
2007
2008
2009
2009
2009
2010
2010
Change
Change
REVENUE
Charges for Service
584,218
607,513
677,000
509,290
678,194
671,000
671,000
(6,000)
-0.89%
Misc. Revenue
276,083
162,453
145,000
138,902
144,314
157,000
157,000
12,000
8.28%
TOTALREVENUE
8
7
822,000
648,192
822,508
828,000
828,000
6,000
0.78%
EXPENSES
Staffing
86,677
95,734
100,029
75,112
90,134
82,792
82,792
(17,237)
- 17.23%
Supplies /Materials
52,757
53,039
71,350
41,789
50,147
69,350
69,350
(2,000)
-2.80%
Support Services &Charges
123,233
109,526
100,100
84,582
99,094
92,900
92,900
(7,200)
-7.19%
Transfers
310,000
260,000
260,000
0
260,000
250,000
250,000
(10,000)
-3.85%
Depreciation
201,790
237,022
202,000
198,659
270,000
270,000
270,000
68,000
33.66%
TOTAL OPERATING EXPENSES
774,456
755,321
733,479
400,142
769,376
765,042
765,042
31,563
4.18%
Capital Outlay
541,376
616,116
149,000
96,680
96,680
412,751
412,751
263,751
177.01%
TOTAL ALL EXPENDITURES
1,315,832
1,371,437
882,479
496,822
866,056
1,177,793
1,177,793
SERVICE INDICATORS:
Miles. of Water Line
24
25
25
25
25
25
25
No. of Connections
1,291
1,307
1,327
1,327
1,327
1,337
1,337
No. of Hydrants
281
292
292
292
292
292
292
Annual Gals Wtr Pumped`
158,858,000
176,244,000
178,887,000
178,887,000
178,887,000
180,675,870
180,675,870
Avg Daily Gals Pumped`
435,227
482,860
490,101
490,101
490,101
495,002
495,002
Water rate /1000 gals
2.95/3.75
2.95/3.75
2.95/3.75
2.95/3.75
2.95/3.75
2.95/4.25
2.95/4.25
CASH FLOW IMPACT:
Beginning Cash Balance
2,693,608
2,939,760
2,903,953
2,903,953
2,903,953
3,130,405
3,130,405
Revenues
860,301
769,967
822,000
648,192
822,508
828,000
828,000
Expenditures
(774,456)
(755,321)
(733,479)
(400,142)
(769,376)
(765,042)
(765,042)
Depreciation
201,790
237,022
202,000
198,659
270,000
270,000
270,000
Capital Outlay
(541,376)
(616,116)
(149,000)
(96,680)
(96,680)
(412,751)
(412,751)
Other Cash Flow Impacts
499,894
328,641
0
0
0
0
0
Ending Cash Balance
2,939,760
2,903,953
3,045,474
3,253,981
3,130,405
3,050,612
3,050,612
STAFFING:
Dir. of Public Wks
-
.15
.15
.15
.15
.15
.15
City Engineer
-
-
-
-
-
-
-
Engineer Technician
.25
.25
.25
-
-
-
-
Utility LeadPerson
-
.15
.15
.15
.15
.10
.10
Utility Operator
1.15
.75
.75
.75
.75
53
.53
Sr. Acctg. Clerk
.10
.10
.10
.10
.10
.10
10
Acctg. Clerk
-
-
-
-
-
-
-
Sec. /Recep.
.10
.05
.05
.05
.05
.05
.OS
"Source: Annual DNR reports 85
FUND: 9601
FUND: Water - Debt Service
DEPT 449400
BUDGET
Actual
Actual
Adopted
VTD Oct
Projected
Proposed
Adapted
ITEM
2007
2008
2009
2009
2009
2010
2010
REVENUE
Expenditures
(427,050)
(392,588)
(381,500)
(314,890)
(314,890)
(376,500)
Sp Assess /Connect Chgs
96,710
34,908
90,000
87,278
100,733
100,000
100,000
Misc. Revenue
91,387
53,001
40,000
27,063
32,475
25,000
25,000
Transfers
0
260,000
260,000
0
260,000
250,000
250,000
TOTAL REVENUE
188,096
347,909
390,000
114,340
393,208
375,
375,000
EXPENSES
Staffing
0
0
0
0
0
0
0
Supplies /Materials
0
0
0
0
0
0
0
Support Services
0
0
0
0
0
0
0
Charges & Fees
0
0
0
0
0
0
0
Other- Debt Service
427,050
392,588
381,500
314,890
314,890
376,500
376,500
Capital Outlay
0
0
0
0
0
0
0
Transfers
0
0
0
0
0
0
0
TOTAL EXPENSES
427,050
392,588
381,500
314,890
314,890
376,500
376,500
SERVICE INDICATORS:
Outstanding Debt, Year End
3,665,000
3,415,000
3,165,000
2,915,000
2,915,000
2,665,000
2,665,000
CASH FLOW IMPACT:
Beginning Cash Balance
1,039,245
800,291
755,612
755,612
755,612
833,930
833,930
Revenues
188,096
347,909
390,000
114,340
393,208
375,000
375,000
Expenditures
(427,050)
(392,588)
(381,500)
(314,890)
(314,890)
(376,500)
(376,500)
Ending Cash Balance
800,291
755,612
764,112
555,062
833,930
832,430
832,430
M. F.
City of Shorewood, Minnesota
Capital Improvement Prograin
2010 thru 2014
Department
Project#
Priority
2010
2011
2012
2013
2014
Total
Municipal Wafer System
Radio /ISP Communications System
W -10-01
n/a
75,000
75,000
Reroof SE Area Water Treatment Plant
W -10 -02
n/a
25,000
25,000
Water Main - Meadowview Road
W- 10 -03 -A
n/a
174,541
174,541
Water Main- Wild Rose Segment
W- 10 -03 -R
n/a
138,210
136,210
Water Main - Nelsine Drive
W -10 -04
nta
0
0
SE Area Water Plant Control System
W -11 -01
n/a
160,000
160,000
Water Main - Star Circle &Lane
W -11 -02
n/a
130,000
130,000
Water Main- Vaileywood Circle &Lane
W -12 -01
nla
272,000
272,000
Water Main -Afton
W -13 -01
n/a
150,000
150,000
Water Main - Sunnyvale Lane
W -13 -02
n/a
100,000
100,000
Water Main - Club Valley
W -14 -01
n/a
100,000
100,000
Water Main - Lake Virginia Drive
W -14 -02
n/a
240,000
240,000
Municipal Water System Total
412,751
290,000
272,000
250,000
340,000
1,564,751
GRAND TOTAL
412,751
290,000
272,000
250,000
340,000
1,564,751
Sanitary Sewer Fund
FUND: 611 SANITARY SEWER FUND
DEPARTMENT NUMBER: 49450
DEPARTMENT MISSION: To provide a safe sanitary sewer service to all City residents.
DEPARTMENT DESCRIPTION / PURPOSE:
Major activities include maintenance of fourteen (14) lift stations; cleaning, televising, and repairing
sanitary sewer mains to control inflow and infiltration. Sewage treatment is performed by Metropolitan
Council Environmental Services (MCES) and is provided for in this area.
2010 NEW INITIATIVES:
• The Sanitary Sewer fund will provide $1,000,000 for the establishment of the Community
Infrastructure Fund, a revolving loan fund that will provide internal funding for a variety of city
projects and initiatives.
• Rehabilitation of Lift Stations as outlined in the 2010 CIP
2010 ONGOING COMMITMENTS:
• Monitor and mitigate I & I (inflow and infiltration)
• Work with MCES to monitor the sanitary sewer system.
SIGNIFICANT CHANGES AFFECTING BUDGET:
• MCES is likely to mandate large increases in their service costs over the next three (3) years,
• A portion of the sewer fund reserves will be used to establish a new infrastructure fund.
88
FUND 4611 FUND: Sanitary Sewer DEPT 4 49450
BUDGET
Actual
Actual
Adopted
YTD Oct
Projected
Proposed
Adapted
$$
Y.
65
ITEM
2007
2008
2009
2009
2009
2010
2010
Change
Chang
REVENUE
2,824
2,824
No. of Lift Stations
14
14
14
14
14
14
14
Charges for Service
1,046,199
968,311
937,550
670,584
903,417
909,900
909,900
(27,650)
-2.9S%
4,387,059
Transfers
112,500
50,000
125,000
0
60,000
6
60,000
(65,000)
- 52.009
TOTAL REVENUES
1,158,699
1,018,311
1,062,550
670,584
963,417
969,900
969,900
(92,650)
-8.72%
EXPENSES
Staffing
85,257
87,188
94,638
56,905
68,287
76,311
76,311
(18,327)
- 19.37%
Supplies /Materials
11,559
7,889
30,600
5,487
6,578
19,500
19,500
(11,100)
- 36.27%
Support Services & Charges
645,152
615,753
641,216
498,594
626,014
655,550
655,550
14,334
2.24%
Transfers
0
0
300,000
0
0
1,000,000
1,000,000
700,000
233.33%
Depreciation
210,138
210,408
205,000
178,245
219,000
219,0
219,000
14,000
6.83%
TOTAL OPERATING EXPENSES
952,107
921,239
1,271,454
739,231
919,879
1,9
1,970,361
698,907
54.97%
Capital Outlay
80,317
225,878
258,000
12,555
12,555
420,523
420,523
162,523
62.99%
TOTAL ALL EXPENDITURES
$1,032,424
$1,147,117
$1,529,454
$751,786
$932,434
$2,390,884
$2,390,884
SERVICE INDICATORS:
4,387,059
4,476,799
4,476,799
4,476,799
4,726,782
4,726,782
1,158,699
Miles of Sewer Line
65
65
65
65
65
65
65
No. of Connections
2,824
2,824
2,824
2,824
2,824
2,824
2,824
No. of Lift Stations
14
14
14
14
14
14
14
VICES Flow (Millions) 7/1-6/30
375.81
32189
328.46
328.46
328.46
284.91
284.91 (Flows- 7/1/08 - 6/30/09
CASH FLOW IMPACT:
Beginning Cash Balance
Revenues
Expenditures
Depreciation
Capital Outlay
Other Cash Flow Impacts
Ending Cash Balance
STAFFING
Dir of Public Wks
Engineer. Technician
Utility Lead
Utility Operator
Sr. Acctg. Clerk
Receptionist/Secretary
3,958,627
4,387,059
4,476,799
4,476,799
4,476,799
4,726,782
4,726,782
1,158,699
1,018,311
1,062,550
670,584
963,417
969,900
969,900
(952,107)
(921,239)
(1,271,454)
(739,231)
(919,879)
(1,970,361)
(1,970,361)
210,138
210,408
205,000
178,245
219,000
219,000
219,000
(80,317)
(225,878)
(258,000)
(12,555)
(12,555)
(420,523)
(420,523)
92,019
8,138
-
-
-
-
-
4,387,059
4,476,799
4,214,895
4,573,842
4,726,782
3,524,798
3,524,798
-
.15
AS
.15
.15
.15 .15
.25
.25
15
-
-
- -
.25
.10
.10
.10
.10
.10 .10
.67
.53
.53
.53
.53
.53 .53
.025
.10
.10
.10
.10
.10 .10
.05
.05
.05
.OS
.05
.05 .05
i
City of Shorewood, Minnesota
Capital Improvement Program
2010 thru 2014
I •t; 1 '•
Department Project# Priority 2010 2011 2012 2013 2014 Total
90
!Sanitary ewer y
Lift Stallion 15 Rehab -4360 Enchanted Dr.
SS -08 -06
n/a
200,000
200,000
Lift Station 17 Rehab -5295 Shady Island Rd
SS -09 -01
he
78,000
78,000
Meadomiew Rd Sewer
SS- 10 -01 -A
his
14,439
14,439
Wild Rose Segment Sewer
SS- 10 -01 -8
n1a
2,959
2,959
Nelane Dr Sewer
SS -10 -02
nla
2,959
2,959
Smithtown Lane Sewer
SS -10 -06
n/a
2,166
2,166
Purchase Video Camera
SS -10 -09
n/a
10,000
10,000
Radio /ISP Communications - Lift Stations
SS -10 -10
n1a
40,000
40,000
40,000
120,000
Lift Station 5 Rehab -27135 Edgewood
SS -11 -01
n/a
85,000
85,000
Lift Station 6 Rehab- 27950 Smithtown Rd.
SS -12 -01
n/a
85,000
85,000
Lift Station 11 Rehab - 20465 Radisson Rd.
SS -13 -01
n/a
70,000
70,000
Infiltration and Inflow Reduction
SS -99 -05
n/a
70,000
70,000
70,000
70,000
70,000 350,000
Sanitary Sewer Total
420,523
195,000
195,000
140,000
70,000 1,020,523
GRAND TOTAL
420,523
195,000
195,000
140,000
70,000 1,020,523
90
Stormwater Management
FUND:
DEPARTMENT NUMBER:
DEPARTMENT MISSION:
throughout the city.
631 STORMWATER MANAGEMENT FUND
To provide proper surface water and ground water management
DEPARTMENT DESCRIPTION / PURPOSE:
Activities include maintenance of storm sewer system, including cleaning of catch basins, dredging of
drainage ditches and retention ponds, and minor repairs to system problem areas.
2010 NEW INITIATIVES:
• Correction of problem areas as identified in the WSB Drainage Study.
• Possible dredging of Manor Pond.
2010 ONGOING COMMITMENTS:
• To manage and maintain storm water systems.
• To comply with the SWPPP (Storm Water Pollution Prevention Program)
• To comply with the NPDES mandates (National Pollutant Discharge Elimination System)
SIGNIFICANT CHANGES AFFECTING BUDGET:
• Capital expenditures of approximately $395,000 are budgeted in 2010. These projects include
drainage for Meadowview Road; Nelsine Drive road construction; the Wild Rose road segment;
drainage areas identified in the WSB Stormwater Report; and the rehabilitation of Manor Park
Pond.
NE
FUND: 4631 FUND:
Stormwater Management Utility
DEPT # 49600
BUDGET
Actual
Actual
Adopted
'TD Oct
Projected
Proposed
Adopted
$$
%
ITEM
2007
2008
2009
2009
2009
2010
2010
Change
Change
500
6.86%
Support Services
14,132
63,499
8
22,519
1,023
37,600
37,600
REVENUE
45.67%
Other- Debt Service
2,466
0
65,000
0
0
0
0
Grant Proceeds
0
4,748
0
5,658
5,658
5,000
5,000
5,000
0.00%
Special Assessments
0
0
0
0
0
0
0
0
0.00%
Charges for Service
164,347
204,345
218,000
141,316
188,421
208,200
208,200
(9,800)
-4.80%
Misc. Revenue
14,579
12,542
10,000
6,151
7,700
7,700
7,700
(2,300)
- 18.34%
Transfers /Internal Loans
41,049
0
300,000
0
0
0
0
(300,000)
#DIV /0!
TOTALREVENUE
219,975
221,635
528,000
153,124
201,779
220,900
220,900
(307,100)
- 58.16%
EXPENSES
Beginning Cash Balance
275,950
Staffing
26,707
15,520
65,381
9,327
11,192
48,357
48,357
(17,024)
- 109.69%
Supplies /Materials
750
7,292
8,800
1,492
1,791
9,300
9,300
500
6.86%
Support Services
14,132
63,499
8
22,519
1,023
37,600
37,600
29,000
45.67%
Other- Debt Service
2,466
0
65,000
0
0
0
0
(65,000)
-
Transfers
52,500
0
0
0
0
0
0
0
-
Depreciation
19,833
19,833
20,000
16,528
19,833
20,000
20,000
0
0100%
TOTAL OPERATING EXPENSES
116,387
106,144
167,781
49,866
33,839
115,257
115,257
(52,524)
- 49.48%
Capital Outlay
0
0
614,000
0
26,000
395,265
395,265
(218,735)
-
TOTAL ALL EXPENDITURES 116,387 106,144 781,781 49,866 59,839 510,522 510,522 (271,259) - 255.56%
CASH FLOW IMPACT:
Beginning Cash Balance
275,950
322,116
449,792
449,792
449,792
611,566
611,566
Revenues
219,975
221,635
528,000
153,124
201,779
220,900
220,900
Expenditures
(116,387)
(106,144)
(167,781)
(49,866)
(33,839)
(115,257)
(115,257)
Depreciation
19,833
19,833
20,000
16,528
19,833
20,000
20,000
Capital Outlay
0
0
(614,000)
0
(26,000)
(395,265)
(395,265)
Other Cash Flow Impacts
(77,255)
(7,648)
0
O
0
0
0
Ending Cash Balance
322,116
449,792
216,011
569,579
611,566
341,944
341,944
STAFFING:
Dir of Pub Wks - - .15 .15 .15 .15 .15
City Engineer - - .10 .10 .10 .10 .10
Engineer Technician - - .25 - - - -
Utility Maint. Ops. /Foreman .10 .10 .22 .22 .22 .22 .22
Sr. Acctg. Clerk .05 .05 .05 .05 .05 .05 .05
LL
City of Shorewood, Minnesota
Capitallmprovement Program
2010 thm 2014
1
Department Project# Priority 2010 . 2011 2012 2013 2014 Total
stormwater Management
Meadomiew Rd Storm
STM- 10 -01 -A
1
89,342
89,342
Wild Rose Segment
STM- 10 -01 -B
1
47,246
47,246
Nelsine Dr Drainage
STM -10 -02
1
29,593
29,593
6180 Murray Drainage - WSB Report
STM -10 -03
1 ,
36,000
36,000
5925 Grant Drainage - WSB Report
STM -10 -04
1
49,000
49,000
5830 Echo Rd Drainage - WSB Report
STM -10 -05
1
33,000
33,000
Smithtown Lane
STM -10 -06
1
21,084
21,084
Manor Park Pond - Rehabilitation
STM -10 -07
1
90,000
90,000
Vine Hill Road Stormwater
STM -11 -01
1
44,185
44,185
Star Circle &Lane - Stormwater
STM -12 -02
1
148,497
148,497
Stratford PI Drainage - WSB Report
STM -12 -03
1
30,000
30,000
Lake South Auto Drainage - WSB Report
STM -12 -05
1
21,000
21,000
6180 Chaska Rd Drainage - WSB Report
STM -12 -07
1
4,000
4,000
Valleywood Circle & Lane - Drainage
STM -12 -08
1
263,962
263,962
Afton Rd Drainage
STM -13 -01
1
114,807
114,807
Sunnyvale Lane Drainage
STM -13 -02
1
150,212
150,212
Club Valley Drainage
STM -14 -01
1
75,270
75,270
Lake Virginia Drive Drainage
STM -14 -02
1
210,634
210,634
6120 Riviera Drainage - WSB Report
STM -14 -04
1
20,000
20,000
Stormwater Management Total
395,265
222,682
288,962
265,019
305,904
1,477,832
GRAND TOTAL
395,265
222,682
288,962
265,019
305,904
1,477,832
:4E
Recycling Fund
FUND: 621 RECYCLING FUND
DEPARTMENT NUMBER: 49550
DEPARTMENT MISSION: To encourage participation in the City's recycling program and provide
bi- weekly pick -up of recyclables to all residents.
DEPARTMENT DESCRIPTION / PURPOSE: To encourage participation in the City's recycling
program and provide bi- weekly pick -up of recyclables to all residents.
2010 NEW INITIATIVES:
• Implement and monitor new recycling contract with Allied Waste for 2010.
• Implementation of RecycleBank Program, which will allow participants to earn gift cards thereby
encouraging recycling participation.
• Increase participation by 10%
2010 ONGOING COMMITMENTS:
• Encourage participation in the City's recycling program.
• Provide for annual spring clean up day.
• Hazardous waste clean -up day with Hennepin County.
SIGNIFICANT CHANGES AFFECTING BUDGET:
• New recycling contract with Allied Waste for 2010.
• Budget reflects a rate increase necessary to fund the new recycling contract.
• Hennepin County grant funds subsidize a portion of this additional cost.
94
FUND: #621 FUND:
Recycling
0
3,695
0
1,421
500
414
DEPT #49550
BUDGET
Actual
Actual
Adopted
YTD Oct
Projected
Proposed
Adopted
$$
%
ITEM
2007
2008
2009
2009
2009
2010
2010
Change
Change
62.93%
72.93%
72.93%
Avg. me. Tonnage`
77
77
77
72
72
85
REVENUE
Ending Cash Balance
94,646
96,842
86,617
92,583
83,914
estimate
estimate
County Aid
20,631
23,202
21,000
22,830
22,830
21,000
21,000
0
0.00%
Charges for Service
68,928
64,167
61,000
43,844
58,459
151,200
151,200
90,200
147.87%
Misc Revenue
4,536
3,122
2,450
1,424
1,685
1,600
1,600
(850)
- 34.69%
TOTAL REVENUE
94,095
90,490
84,450
68,098
82,974
173,800
173,800
89,350
94.38%
EXPENSES
Staffing
Supplies /Materials
Support Services & Charges
Capital Outlay
Transfers
0
1,110
0
3,695
0
1,421
500
414
91,157
94,415
94,175
68,248
0
0
0
0
0
0
0
0
4,926
4,976
4,976
4,976
#DIV /0!
0
Soo
Soo
0
0.00%
90,976
167,167
167,167
72,992
77.51%
0
0
0
0
0.00%
0
0
0
0
0.00%
TOTAL EXPENSES 91,157 96,946 94,675 72,357 95,902 172,643 172,643 77,968 82.35%
SERVICE INDICATORS:
Est. Avg. mo. Participant Hshlds
1,745
1,879
1,840
1,762
1,762
2,042
2,042
Total Possible Participant Hshlds
2,800
2,800
2,800
2,800
2,800
2,800
2,800
Percent Participation
62.32%
67.11%
65.71%
62.93%
62.93%
72.93%
72.93%
Avg. me. Tonnage`
77
77
77
72
72
85
85
Ending Cash Balance
94,646
96,842
86,617
92,583
83,914
estimate
estimate
CASH FLOW IMPACT:
Beginning Cash Balance
83,554
94,646
96,842
96,842
96,842
83,914
83,914
Revenues
94,095
90,490
84,450
68,098
82,974
173,800
173,800
Expenditures-
(91,157)
(96,946)
(94,675)
(72,357)
(95,902)
(172,643)
(172,643)
Other Cash Flow Impacts
8,155
8,652
0
0
0
0
0
Ending Cash Balance
94,646
96,842
86,617
92,583
83,914
85,071
85,071
* Annual Recycling Tonnage Reported
2003- 1,206 tons
2004- 1,093 tons
2005- 762 tons
2006- 897 tons
2007- 919 tons
2008- 926 tons
2009 -to 10/09 720 tons 95
Sou thShore Community Center Fund
DEPARTMENT NUMBER: 48000
DEPARTMENT MISSION: To provide recreational services and programs to communities in the
South Lake Minnetonka area.
DEPARTMENT DESCRIPTION / PURPOSE:
The SouthShore Community Center is responsible for providing recreational services and programs to
communities in the South Lake Minnetonka Area. Classes and programs are offered to accommodate a
variety of ages and interests. Another key feature of the SouthShore Center is providing quality space
for hosting special events such as receptions, parties, business meetings, etc.
2010 NEW INITIATIVES:
• Center management to be provided by the City of Shorewood.
• Increase event rental activity thereby reducing the needed municipal subsidy.
• Work with neighboring Cities to encourage support for the Center and its activities.
2010 ONGOING COMMITMENTS:
• Promote community activities and involvement.
• Provide adequate space and support to the area senior population.
SIGNIFICANT CHANGES AFFECTING BUDGET:
• Center management by the City of Shorewood will require on -going efforts to increase revenues
over the next few years; a possibility exists of some financial contribution by neighboring cities.
• No capital improvement projects are planned for the center in 2010.
FUND: 4490
BUDGET
ITEM
FUND: Southshore
Actual
2008
Community Center
Adopted VTD Oct
2009 2009
Projected
2009
Proposed
2010
DEPT #48000
Adopted
2010
REVENUE
31,523
44,930
44,930
0
(67,013)
Miscellaneous
0
0 559
2,090
1,650
1,650
Rentals
0
0 23,538
29,433
43,280
43,280
Transfe
0
0 0
0
0
0
TOTAL REVENUE
0
0
24,097
31,523
44,930
44,930
31,523
44,930
44,930
0
(67,013)
(75,263)
(57,156)
EXPENSES
41,498
(1,417)
(2,242)
(14,468)
(14,468)
Supplies /Materials
0
0
1,582
6,508
13,200
13,200
Support Services & Charges
0
0
42,052
45,377
43,956
43,956
Capital Outlay
0
0
23,378
23,378
0
0
Transfers
0
0
0
0
0
0
TOTAL EXPENSES 0 0 67,013 75,263 57,156 57,156
SERVICE INDICATORS:
To Be Determined
CASH FLOW IMPACT:
Beginning Cash Balance
Revenues
Expenditures
Ending Cash Balance 41,498
41,498
41,498
41,498
(2.2E2j
;2,242)
0
24,097
31,523
44,930
44,930
0
(67,013)
(75,263)
(57,156)
(57,156)
41,498
(1,417)
(2,242)
(14,468)
(14,468)
STAFFING:
b1%
ALLOCATED Distribute costs between reporting divisions or funds.
APPROPRIATION A grant of money by a legislative body to carry out a governmental
function or program.
BOND ISSUE A security representing a long -term promise to pay a certain sum of
money at specified times with a fixed rate of interest payable to the
holder.
BOND REFERENDUM An election for a bond issue.
BUDGET (1) A statement describing the revenues and expenditures of all
governmental units, and (2) a mechanism for controlling, managing,
planning and evaluating the activities of each governmental unit.
CAPITAL ASSET Assets of significant value and having a useful life of several years; also
called fixed assets.
CAPITAL OUTLAY Expenditures for the acquisition of capital assets.
CAPITAL PROJECTS Funds used to account for activity of capital projects
FUND and equipment initiated or purchased by the City.
COMMUNITY
A federal grant program intended for community
DEVELOPMENT
development, rehabilitation and other public purposes
BLOCK GRANT
purposes that enhance the community.
COMPARABLE
Mandated by State law; a system which establishes the value of jobs
WORTH
by weighting tasks performed on a point scale. Ensures comparable
wages forjobs within a comparable point range within the jurisdiction.
CONTRACTUAL A legally binding document that provides both parties perform specific
duties.
COMPREHENSIVE A comprehensive short -range and long -range plan to guide the
PLAN growth and development of a community, and one that includes
analysis, recommendations, and proposals for the community's
population, economy, housing, transportation, community facilities,
and land use.
DEBT LEVY A tax collected to pay for bonds issued.
..
DEBT SERVICE Established to account for the accumulation of financial sources for the
FUND payment of principal and interest on debt incurred by the City. Debt
incurred for improvements of an enterprise are accounted for in the
appropriate enterprise fund.
ENTERPRISE FUND Established to account for operations that are financed and managed in
a manner similar to private business enterprises where the intent of the
governing body is that the costs (expenses, including depreciation) of
providing goods or services to the general public on a continuing basis
be financed or recovered primarily through user charges.
EXPENDITURE The amount of cash or property paid, or to be paid, for a service
rendered, goods received, or an asset purchased.
FISCAL DISPARITIES A metropolitan program that distributes a percentage of property tax
revenue from new commercial and industrial development to all
metropolitan communities.
FUND A fiscal and accounting entity with a self - balance set of accounts that
are segregated for the purpose of carrying on specific activities or
attaining certain objectives.
FUND BALANCE The residual balance resulting from all fiscal activity within a fund which
is available for appropriation.
FUND EQUITY The residual balance, reserved and unreserved, resulting from all fiscal
activity within a fund.
GASB 34 The governmental financial reporting model for state and local
governments issued by the Governmental Accounting standards Board
(GASB) as Statement No. 34.
GENERAL FUND Used to account for all financial resources except those required to be
accounted for in another fund. The General Fund includes most
operating functions of City government.
GOAL A statement of broad direction, purpose, or intent based on the needs
of the community. A goal is general and timeless; that is, it is not
concerned with a specific achievement in a given time period.
GRANT A contribution or gift of cash or other assets from another government
to be used or expended for a specified purpose, activity or facility.
HOMESTEAD AND State program that distributed revenue to cities as a result of state
AGRICULTURAL reductions in property taxes collected to keep property taxes at a
CREDIT AID (HACA) reasonable level.
. 1 �'
JOINT POWERS A contract between two or more government jurisdictions to provide
AGREEMENT a common service.
LEVY LIMITS Statutory restriction on amount of property tax that may be levied.
MUNICIPAL STATE State of Minnesota program which provides for the distribution of
AID PROGRAM (MSA) of highway user funds to qualifying cities over a population of 5,000.
Funds are appropriated annually for construction and maintenance of
MSA streets and roads.
MUNICIPAL STATE Designated by the City to be eligible for Municipal State Aid payments
AID STREETS (MSA) for construction and maintenance of collector streets and roads.
OBJECTIVE Desired output which can be measured and achieved within a given
time period.
ORDINANCE A municipal law.
SPECIAL A cost paid by landowners for specific improvements to their property
ASSESSMENT that adds at least as much value and benefit as the amount of the
special assessment.
TAX INCREMENT The additional, or incremental, property taxes collected within a tax
increment district. Increments are the difference between the taxes
collected on the total value of the district and the taxes collected on the
original value of the district. Increments include taxes levied by all
taxing jurisdictions.
TAX LEVY The total amount of dollars assessed in taxes against property for the
purpose of producing funds to meet financial obligations.
TAXING A geographic area within which it is permitted to tax landowners.
JURISDICTION
TRANSFERS Money moved from one fund to another with City Council
authorization.
TRUTH -IN- TAXATION State law that provides residents notice of proposed property tax
changes through public hearings and newspaper publications.
ZONING Regulation of land use by districts ensuring that certain land uses are
compatible.
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